HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 03/06/20182.1 Draft CB Minutes for 02.27.2018
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BOARD OF COMMISSIONERS MEETING
AGENDA PACKET
March 6, 2018
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN
February 27, 2018
9:30 a.m.
Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, February 27, 2018, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chair;
Roger Froemming, Vice-Chair; John Lindquist and Lee Rogness present. Commissioner Doug Huebsch
was absent.
Approval of Agenda
Chair Johnson called for approval of the Board Agenda. Motion by Rogness, second by Froemming and
unanimously carried to approve the Board of Commissioners Agenda of February 27, 2018, with the following addition:
Internal Services Committee – Land & Resource Staffing Consent Agenda Motion by Froemming, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. February 13, 2018 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for February 27, 2018 (Exhibit A) 3. Human Services Bills & Claims 4. Human Services Contract Renewal
5. Approval of Final Payment for S.P. 056-072-001, Sir Lines-A-Lot of Edina MN
Extract of Minutes of Meeting of the
Board of Commissioners of Otter Tail County, Minnesota
Pursuant to due call and notice thereof, a meeting of the Board of Commissioners of Otter Tail County, Minnesota, was duly held at the County Government Services Center in Fergus Falls, Minnesota, on Tuesday, February 27, 2018, at 9:30 o'clock A.M. The following members were present: Commissioners Johnson, Lindquist, Froemming & Rogness and the following were absent: Commissioner Huebsch
* * * * * * * * *
Following a public hearing, the Chair announced that the meeting was open for the purpose of considering
proposals for the purchase of $1,065,000 General Obligation Waste Disposal Revenue Bonds, Series 2018A
(Prairie Lakes Municipal Solid Waste Authority). Proposals were submitted for each series as shown in
Exhibit A on file in the Auditor-Treasurer’s Office * * * * * * * * * Commissioner Froemming introduced the following written resolution and moved its adoption: RESOLUTION AWARDING SALE OF $1,065,000 GENERAL OBLIGATION WASTE DISPOSAL REVENUE BONDS, SERIES 2018A, FIXING THE FORM AND SPECIFICATIONS THEREOF, PROVIDING FOR THEIR EXECUTION AND DELIVERY, AND PROVIDING FOR THEIR PAYMENT
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Page 2
Otter Tail County Resolution No. 2018 – 17
A. WHEREAS, the Board of Commissioners hereby determines and declares that it is necessary and expedient to issue on behalf of Prairie Lakes Municipal Solid Waste Authority Joint Powers Board (the "Board") $1,065,000 aggregate principal amount General Obligation Waste Disposal Revenue Bonds, Series 2018A (Prairie Lakes Municipal Solid Waste Authority) (the "Bonds"), pursuant to Minnesota Statutes, Chapter 475 and Sections 400.101 and 471.59, to finance the cost of improvements to the solid waste disposal facilities known as the Perham Resource Recovery Facility (the "Facilities"); and
B. WHEREAS, the County, together with Becker, Clay, Todd and Wadena Counties (the "Other
Members" and, with the County, the "Member Counties") have organized the Board as a joint powers entity
under Minnesota Statutes, Section 471.59 for the purpose of acquiring the Facilities from the City of Perham
(the "City"); and
C. WHEREAS, the Member Counties have entered into a Joint Powers Financing Agreement, as amended by a First Amendment thereto (the "County Agreement") under which the County has agreed to issue general obligation bonds to finance improvements to the Facilities and, to the extent necessary to pay their respective pro rata shares of the principal and interest on the Bonds when due, the Member Counties have pledged their full faith and credit and taxing powers; and D. WHEREAS, the Board and the County will enter into a Solid Waste Financing Agreement (the "Board Agreement") under which the Board agrees to own and operate the Facilities and pay to the County the net revenues of the Facilities to the extent necessary to pay principal of and interest on the Bonds when due.
E. WHEREAS, the County has retained Ehlers & Associates, Inc., in Roseville, Minnesota, as its
independent financial advisor for the sale of the Bonds and is therefore authorized to sell the Bonds by
private negotiation in accordance with Minnesota Statues, Section 475.60, Subdivision 2(9) and proposals
to purchase the Bonds have been solicited by Ehlers; and
F. WHEREAS, the proposals set forth on Exhibit A attached hereto were received at the offices of Ehlers at 12:00 P.M. on February 26 pursuant to the Terms of Proposal established for each series of the Bonds; and G. WHEREAS, it is in the best interests of the County that the Bonds be issued in book-entry form as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Otter Tail County,
Minnesota, as follows:
1. Award of Sale. The proposal of Hutchinson, Shockey, Erley & Co. to purchase the $1,065,000
General Obligation Waste Disposal Revenue Bonds, Series 2018A (Prairie Lakes Municipal Solid Waste
Authority) of the County is hereby found and determined to be a favorable proposal, and shall be and is hereby accepted, said proposal being to purchase Bonds maturing and bearing interest as set forth in paragraph 2 at a price of $1,108,076.61 plus accrued interest. 2. Bond Terms. The Bonds shall be in the aggregate principal amount of $1,065,000, be dated March 15, 2018, bear interest at the rates per annum according to years of maturity set forth below, computed on the basis of a 360-day year of twelve 30-day months, payable November 1, 2018, and semiannually thereafter on May 1 and November 1 in each year, and mature serially on May 1 in the years and amounts
as follows:
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Page 3
Year Amount
Interest
Rate Year Amount
Interest
Rate
2019 $85,000 4.00% 2024 $110,000 4.00%
2020 95,000 4.00 2025 110,000 4.00
2021 100,000 4.00 2026 115,000 4.00
2022 100,000 4.00 2028 245,000 3.00
2023 105,000 4.00
The Bonds maturing on May 1, 2028 (the “Term Bonds”) are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on the mandatory redemption dates and in the principal amounts as follows:
May 1, 2028 Term Bond
Mandatory Redemption Date Principal Amount
May 1, 2027 $120,000 May 1, 2028* 125,000 The principal amount of the Term Bonds required to be redeemed on each mandatory redemption date as set forth above, may be reduced through the earlier optional redemption thereof, with any partial optional redemptions of Bonds of such maturities credited against future mandatory redemption requirements for such Bonds in such order as the Board of Commissioners shall determine. In addition, on or prior to the 60th day preceding any mandatory redemption date, the Registrar and Paying Agent may, and if directed by the County shall, purchase the Term Bonds in an amount not exceeding the amount of the Bonds of such
maturity required to be redeemed on such date and at a price not exceeding the principal amount thereof
plus accrued interest. Any Bonds so purchased shall be canceled and the redemption thereof shall be
credited against the principal amount of Bonds of such maturity required to be redeemed on the next
mandatory redemption date.
All Bonds maturing on or after May 1, 2027, are subject to redemption and prior payment in whole or in part in such order as the County may determine and by lot within a maturity at the option of the County on May 1, 2026, and any date thereafter at par and accrued interest. In the event of redemption by lot of Bonds of like maturity, the Bond Registrar shall assign to each Bond of such maturity then outstanding a distinctive number for each $5,000 of the principal amount of such Bonds and shall select by lot in the manner it determines the order of numbers, at $5,000 for each number, for all outstanding Bonds of like maturity. The order of selection of Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected, but only so much of the principal amount of each Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. The Bonds shall be
numbered R-1 upwards in order of issuance or in such other order as the Registrar may determine and shall
be in the denomination of $5,000 each or any integral multiple thereof not exceeding the amount maturing
in any year.
3. Registrar and Paying Agent. The Bonds shall be payable as to principal upon presentation at the
main office of Bond Trust Services Corporation, as Registrar and Paying Agent, or at the offices of such other successor agents as the County may hereafter designate upon 60 days' mailed notice to the registered owners at their registered addresses. Interest shall be paid by check or draft of the Registrar mailed to the registered owners at their addresses shown on the registration books of the County on the 15th day of the month preceding each interest payment date.
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4. Bond Form. The Bonds, the Registrar's Certificate of Authentication and Registration and the
form of assignment shall be in substantially the following form:
UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF OTTER TAIL
No. R _ - GENERAL OBLIGATION WASTE DISPOSAL REVENUE BOND, SERIES 2018A (PRAIRIE LAKES MUNICIPAL SOLID WASTE AUTHORITY) Interest Rate Maturity Date Date of Original Issue CUSIP
Registered Owner: Cede & Co.
Principal Amount:
The County of Otter Tail, Minnesota, for value received, hereby promises to pay to the Registered
Owner specified above, or registered assigns, the Principal Amount specified above on the Maturity Date specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof interest on such Principal Amount at the Interest Rate specified above from March 15, 2018, or the most recent interest payment date to which interest has been paid or duly provided for as specified below, on May 1 and November 1 of each year, commencing November 1, 2018, until said principal amount is paid. Principal is payable in lawful money of the United States of America at the office of Bond Trust Services Corporation, in Roseville, Minnesota, as Registrar or of a successor Registrar designated by the County, which designation shall be made upon notice of 60 days to the Registered Owners at their registered addresses.
Interest is payable to the person in whose name this Bond is registered at the close of business on the 15th
day of the month preceding each interest payment date (whether or not a business day) at the registered
owner's address set forth on the registration books maintained by the Registrar. Any such interest not
punctually paid or provided for will cease to be payable to the owner of record as of such regular record
dates and such defaulted interest may be paid to the person in whose name this Bond shall be registered at
the close of business on a special record date for the payment of such defaulted interest established by the Registrar. For the prompt and full payment of such principal and interest as the same become due, the full faith, credit and taxing powers of the County have been and are hereby irrevocably pledged. The Bonds of this series maturing on May 1, 2028, are subject to mandatory sinking fund redemption as provided in the Resolution described below. The Bonds of this series maturing on or after May 1, 2027, are subject to redemption at the option of the County, in whole or in part in such order as the County may determine and by lot within a maturity, on May 1, 2026, and any date thereafter at par and accrued interest. Thirty days' notice of prior redemption will be given by mail to the bank where the Bonds are payable and to the registered owners in the manner provided by Chapter 475, Minnesota Statutes. Any defect in mailing notice of
redemption shall not affect the validity of the proceedings for redemption. Any Bond called for redemption,
and for the payment of which moneys are set aside by the County on the redemption date, shall not bear
interest after the redemption date, regardless of any delay in its presentation.
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This Bond is one of an issue of Bonds in the aggregate principal amount of $1,065,000, all of like date
and tenor except as to maturity, interest rate, and redemption privilege, issued pursuant to and in full
conformity with the Constitution and Laws of the State of Minnesota, including Sections 400.101 and 471.59, Minnesota Statutes, for the purpose of providing funds for improvements to the solid waste disposal facilities (the "Facilities") owned and operated by Prairie Lakes Municipal Solid Waste Authority Joint Powers Board (the "Board"), a joint powers entity whose members are Becker, Clay, Otter Tail, Todd and Wadena Counties (the "Member Counties"). The Bonds of this issue (and any additional obligations payable therefrom) are payable primarily from the net revenues of the Facilities and certain obligations of the Member Counties as described in the Resolution referred to below, but this Bond constitutes a general obligation of the County and to provide moneys for the prompt and full payment of said principal and interest as the same become
due the full faith and credit of the County is hereby irrevocably pledged, and the County will levy ad valorem
taxes on all taxable property in the County, if required for such purpose, without limitation as to rate or
amount.
This Bond is transferable, as provided by the Resolution of the Board of County Commissioners
authorizing the issuance of the Bonds of this series adopted February 27, 2018 (the "Resolution") only upon books of the County kept at the office of the Registrar by the Registered Owner hereof in person or by the Registered Owner's duly authorized attorney, upon surrender of this Bond for transfer at the office of the Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the Registrar duly executed by, the Registered Owner hereof or the Registered Owner's duly authorized attorney, and, upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, one or more fully registered Bonds of the series of the same principal amount, maturity and interest rate will be issued to the designated transferee or transferees. The Registered Owner of this Bond may be treated as the absolute owner hereof for all purposes.
The Bonds of this series are issuable only as fully registered bonds without coupons in denominations
of $5,000 or any integral multiple thereof not exceeding the principal amount maturing in any one year. As
provided in the Resolution and subject to certain limitations therein set forth, the Bonds of this series are
exchangeable for a like aggregate principal amount of Bonds of this series of a different authorized
denomination, as requested by the Registered Owner or the Registered Owner's duly authorized attorney
upon surrender thereof to the Registrar. IT IS HEREBY CERTIFIED AND RECITED that this Bond is issued by authority of and in strict accordance with Minnesota Statutes, Chapter 475 and Sections 400.101 and 471.59, that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed precedent to and in the issuance of this Bond have been done, have happened and have been performed in regular and due form, time and manner as required by law and that this Bond, together with all other indebtedness of the County outstanding on the date of its issuance, does not exceed any constitutional
or statutory limitation of indebtedness.
This Bond shall not be valid or become obligatory for any purpose until the Certificate of Authentication
and Registration hereon shall have been signed by the Registrar.
IN WITNESS WHEREOF, Otter Tail County, Minnesota, by its Board of Commissioners, has caused this Bond to be executed in its behalf by the facsimile signature of the Chair and by the facsimile signature of the County Administrator, all as of the Date of Original Issue specified above.
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OTTER TAIL COUNTY, MINNESOTA
(Facsimile Signature)
Chair
(Facsimile Signature) County Administrator
BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION AND REGISTRATION
This is one of the Bonds described in the within mentioned Resolution and this Bond has been
registered as to principal and interest in the name of the Registered Owner identified above on the
registration books of Otter Tail County, Minnesota.
BOND TRUST SERVICES
CORPORATION, as Bond Registrar By _________________________________ Authorized Signature ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto
_____________________________________________________________________________________
(Please Print or Typewrite Name and Address of Transferee) the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints ____________ attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated:
Please Insert Social Security Number or Other Identifying Notice: The signature to this assignment must correspond with the name as it appears on the face of this Bond in every particular, without alteration or any change whatever. Signature Guaranteed:
Signatures must be guaranteed by a national bank or trust company or by a brokerage firm having membership in one of the major stock exchanges. 5. Execution and Delivery. The Bonds shall be prepared in printed form under the direction of the County Administrator and when so prepared shall be executed on behalf of the County by the manual or facsimile signature of the Chair and by the manual or facsimile signature of the County Administrator. The
Bonds shall not be valid for any purpose until authenticated by the Registrar. The Bonds initially issued
hereunder shall be registered as of March 15, 2018, and all Bonds issued in exchange therefor shall be
registered as of such date, or, if issued after the first payment date, as of the most recent interest payment
date on which interest was paid or duly provided for. When the Bonds shall have been so prepared and
executed, they shall be delivered to the purchaser by the County Administrator or the Administrator's
designee(s) upon receipt of the purchase price and accrued interest and the signed legal opinion of Kutak Rock LLP, as Bond Counsel, and the purchaser shall not be required to see to the proper application of the proceeds.
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6. Registration and Transfer. As long as any of the Bonds issued hereunder shall remain
outstanding, the County shall maintain and keep at the office of the Registrar an office or agency for the
payment of the principal of and interest on the Bonds, as in this Resolution provided, and for the registration and transfer of the Bonds, and shall also keep at the office of the Registrar books for such registration and transfer. Upon surrender for transfer of any Bond at the office of the Registrar with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner's duly authorized attorney, and upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, the County shall execute and Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more fully registered Bonds of the same series and maturity date, of any authorized denominations of a like aggregate principal amount, maturity and interest rate. The Bonds,
upon surrender thereof at the office of the Registrar, may at the option of the registered owner thereof be
exchanged for an equal aggregate principal amount of Bonds of the same maturity date and interest rate of
any authorized denominations. In all cases in which the privilege of exchanging Bonds or transferring fully
registered Bonds is exercised, the County shall execute and Registrar shall deliver Bonds in accordance with
the provisions of this Resolution. For every such exchange or transfer of Bonds, whether temporary or
definitive, the County or the Registrar may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer. Notwithstanding any other provision of this Resolution, the cost of preparing each new Bond upon each exchange or transfer, and any other expenses of the County or the Registrar incurred in connection therewith (except any applicable tax, fee or other governmental charge) shall be paid by the County. The County and the Registrar shall not be required to make any transfer or exchange of any Bonds during the fifteen (15) days next preceding any May 1 or November 1 interest payment date.
7. Payment. Interest on any Bond which is payable, and is punctually paid or duly provided for, on
any interest payment date shall be paid to the person in whose name that Bond (or one or more Bonds for
which such Bond was exchanged) is registered at the close of business on the 15th day of the month
preceding such interest payment date. Any interest on any Bond which is payable, but is not punctually paid
or duly provided for, on any interest payment date shall forthwith cease to be payable to the registered holder
on the relevant regular record date solely by virtue of such holder having been such holder; and such defaulted interest may be paid by the County in any lawful manner, if, after notice given by the County to the Registrar of the proposed payment pursuant to this paragraph, such payment shall be deemed practicable by the Registrar. Subject to the foregoing provisions of this paragraph, each Bond delivered under this Resolution upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond and each such Bond shall bear interest from such date that neither gain nor loss in interest shall result from such transfer, exchange or substitution.
8. Ownership of Bonds. As to any Bond, the County and the Registrar and their respective
successors, each in its discretion, may deem and treat the person in whose name the same for the time being
shall be registered as the absolute owner thereof for all purposes and neither the County nor the Registrar
nor their respective successors shall be affected by any notice to the contrary. Payment of or on account of
the principal of any such Bond shall be made only to or upon the order of the registered owner thereof, but such registration may be changed as above provided. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid.
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9. Book-Entry.
(a) For purposes of this paragraph 9, the following terms shall have the following meanings:
"Beneficial Owner" shall mean, whenever used with respect to a Bond, the person recorded
as the beneficial owner of such Bond by a Participant on the records of such Participant, or such
person's subrogee.
"Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of
DTC with respect to the Bonds.
"DTC" shall mean The Depository Trust Company of New York, New York.
"Participants" shall mean those broker-dealers, banks and other financial institutions
for which DTC holds Bonds as securities depository. "Representation Letter" shall mean the Blanket Letter of Representation from the County to DTC, which shall be executed in substantially the form on file. (b) The Bonds shall be initially issued as separate authenticated fully registered bonds, and one
Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance,
the ownership of such Bonds shall be registered in the bond register of the County kept by the Registrar
in the name of Cede & Co., as nominee of DTC. The Registrar and the County may treat DTC (or its
nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, giving any notice permitted or required to be given to registered owners of Bonds under this Resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the County shall be affected by any notice to the contrary. Neither the Registrar nor the County shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the registration books of the Registrar as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the
payment by DTC or any Participant of any amount with respect to the principal of or interest on the
Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under
this Resolution, with respect to the selection by DTC or any Participant of any person to receive
payment in the event of a partial redemption of the Bonds, or with respect to any consent given or
other action taken by DTC as registered owner of the Bonds. The Registrar shall pay all principal of and interest on the Bonds only to Cede & Co. in accordance with the Representation Letter, and all such payments shall be valid and effective to fully satisfy and discharge the County's obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the County to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with subparagraph (e) hereof.
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(c) In the event the County determines that it is in the best interest of the Beneficial Owners
that they be able to obtain Bond certificates, the County may notify DTC and the Registrar,
whereupon DTC shall notify the Participants, of the availability through DTC of Bond certificates. In
such event, the Bonds will be transferable in accordance with subparagraph (f) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the County and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with subparagraph (e) hereof. (d) Notwithstanding any other provision of this Resolution apparently to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect
to the principal of and interest on such Bond and all notices with respect to such Bond shall be made
and given, respectively, to DTC as provided in the Representation Letter.
(e) The application of the terms of the Representation Letter to the Bonds is hereby confirmed.
The Representation Letter incorporate by reference certain matters with respect to, among other
things, notices, consents and approvals by registered owners of the Bonds and Beneficial Owners and payments on the Bonds. The Registrar shall have the same rights with respect to its actions thereunder as it has with respect to its actions under this Resolution. (f) In the event that any transfer or exchange of Bonds is permitted under subparagraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar from the registered owners thereof of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of paragraph 6 hereof.
10. Fund and Accounts. There is hereby created a special fund to be designated the "General Obligation Disposal System Revenue Bonds, Series 2018 Fund" (the "Fund") to be administered and maintained by the County Treasurer as a bookkeeping account separate and apart from all other funds
maintained in the official financial records of the County. The Fund shall be maintained in the manner herein
specified until the Bonds have been fully paid and the County has been fully reimbursed from funds pledged
under the Board Agreement and the County Agreement (the “Pledged Receipts”) for payment of the principal
and interest on the Bonds paid by the County from taxes levied on property in the County. There shall be
maintained in the Fund the following separate accounts.
(a) Project Account. To the Project Account there shall be credited the proceeds of the sale of the Bonds, other than an amount equal to costs of issuance to be applied as provided in paragraph 17 hereof and accrued interest to be deposited in the Debt Service Account. From the Account there shall be paid all costs and expenses of the improvements to the Facilities. Amounts in the Project Account shall be disbursed as provided in the Board Agreement. (b) Debt Service Account. To the Debt Service Account there is hereby pledged and irrevocably
appropriated and there shall be credited: (i) Net Revenues of the Facilities pursuant to the Board
Agreement in an amount sufficient, together with other sums herein pledged, to pay the annual
principal and interest payments on the Bonds; (ii) payments from Member Counties under the
County Agreement; (iii) any accrued interest received upon delivery of the Bonds; (iv) any
collections of all taxes herein or hereafter levied for the payment of the Bonds and interest hereon;
and (v) all funds remaining in the Project Account after completion of the Facilities and payment of the costs thereof. The Debt Service Account shall be used solely to pay the principal and interest and any premiums for redemption of the Bonds and any other general obligation bonds of the County hereafter issued by the County and made payable from said account as provided by law.
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11. Coverage. The Net Revenues are estimated to be such that if collected in full they will produce
at least five percent in excess of the amount needed to meet when due the principal and interest payments
on the Bonds. Consequently, no taxes are levied at the present time. The pledge of Net Revenues shall not
limit the ability of the Board or County to pledge such Net Revenues to additional obligations of the County or Board. 12. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds as the same respectively become due, the full faith, credit and taxing powers of the County shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of the County which are available for such purpose, and such other funds may be reimbursed without
interest from the Debt Service Account when a sufficient balance is available therein.
13. Continuing Disclosure. The County is an obligated person with respect to the Bonds. The County
hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the
Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934,
as amended, to perform its obligations under the Continuing Disclosure Certificate (the “Certificate”)
attached to the official statement. The Chair and County Administrator of the County, or any other officer
of the County authorized to act in their place (the "Officers") are hereby authorized and directed to execute
on behalf of the County the Certificate in substantially the form presented to the Board of Commissioners subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 14. Authorization of Solid Waste Financing Agreement and Incidental Documents. The form of the proposed Solid Waste Financing Agreement between the County and the Board is hereby approved and the Board Chair and Administrator of the County are authorized to execute the same and such other documents as Bond Counsel considers appropriate for in connection with the issuance of the Bonds, in the name of and
on behalf of the County. The approval hereby given to the various documents referred to herein includes
approval of such additional details therein as may be necessary and appropriate and such modifications
thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by
the County Administrator, the County's legal counsel and the County officials authorized herein to execute
said documents prior to their execution; and said County officials are hereby authorized to approve said
changes on behalf of the County. The execution of any instrument by the appropriate officer or officers of the County herein authorized shall be conclusive evidence of the approval of such documents in accordance
with the terms hereof. 15. Payment of Issuance Expenses. The County authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Bond Trust Services Incorporated, Roseville, Minnesota, on the closing date for further distribution as directed by Ehlers. 16. Certificates. The County Administrator and County Auditor are authorized and directed to prepare and furnish to the purchaser and to the attorneys approving the Bonds, certified copies of all
proceedings and records relating to the issuance of the Bonds, and to the right, power and authority of the
County and its officers to issue the same, and said certified copies and certificates shall be deemed the
representations of the County as to all matters stated therein.
17. Filing. The officers of the County are hereby authorized and directed to prepare and furnish to
the Secretary of the Treasury a statement meeting the information reporting requirements of Section 149(e) of the Internal Revenue Code of 1986, as amended (the "Code"), by the 15th day of the second calendar month after the close of the calendar quarter in which the Bonds are issued.
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18. Tax Covenants. The County shall not take or permit any action that would cause the Bonds to fail
to qualify as solid waste disposal bonds within the meaning of Section 142 of the Code and shall enforce the
provisions of the Board Agreement relating thereto. In addition, the County shall make no investment of funds
that would cause the Bonds to be "arbitrage bonds" within the meaning of Section 148 of the Code and regulations thereunder. The County Administrator is authorized to make any elections available to the County under Section 148 of the Code and regulations thereunder. All terms used in this paragraph 20 shall have the meanings provided in the Code and regulations thereunder. 19. Credit Enhancement Program, As provided in the resolution adopted February 6, 2018, the County covenants and obligates itself to notify the Minnesota Public Facilities Authority of any potential default in the payment of the principal of or interest on the Bonds and to perform all of its obligations under
the Agreement and Minnesota Statutes, Section 446A.086. The County shall deposit with the Paying Agent
three business days prior to each payment date an amount sufficient to make the payment due on each
such date or to notify the Public Facilities Authority that it will be unable to make all or a portion of that
payment. The County's agreement with the Paying Agent shall include the provisions required by said
Section 446A.086. The County shall do all other things which may be necessary to perform the obligations
hereby undertaken under said Section 446A.086, including any requirements adopted by the Public Facilities Authority. 20. Registration. The County Auditor shall register the Bonds in his office as required by law.
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Rogness
and upon vote being taken thereon, the following voted in favor thereof: Commissioners Johnson, Lindquist, Froemming and Rogness and the following voted against the same: None whereupon said resolution was declared duly passed and adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Wayne Johnson, Chair John Dinsmore, Clerk
Proposal Form
Motion by Lindquist, second by Rogness and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the Proposal Form Dated March 15, 2018, for the Prairie Lakes Municipal Solid Waste Authority General Obligation Waste Disposal Revenue Bonds. Audit Engagement Letter Motion by Froemming, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute the Audit Engagement Letter between the County of Otter Tail and the Office of the State Auditor as submitted. Payment Approval Motion by Froemming, second by Lindquist and unanimously carried to approve payment, in the amount of
$530.00, to Detroit Lakes Essential Health Hospital for costs incurred under the provisions of Minnesota
Statute 609.35 for CFS #17040334.
OTC Board of Commissioners’ Minutes February 27, 2018
Page 12
Liquor License Applications
Motion by Froemming, second by Lindquist and unanimously carried to approve the issuance of an On-Sale
Seasonal (Six Month) Liquor License to Zorbaz of Otter Tail Lake, Inc. and Zorbaz of Pelican Lake, Inc.
Application for Exempt Permit Motion by Rogness, second for Froemming and unanimously carried to approve the LG220 Application for Exempt Permit as submitted by the Lake Country Sportsmen’s Club of Otter Tail County for an event scheduled for Monday, April 23, 2018, at Amor Rumors Restaurant located at 30932 Larson Road in Amor Township. Fund Transfers
Motion by Lindquist, second by Froemming and unanimously carried to approve a transfer from the Capital
Improvement Fund to the Road and Bridge Fund for the following 2017 approved capital expenditures:
1 – IMT Dominator I 11’ Heavy Duty
Galvannealed Steel Crane Body
Truck Utilities Inc. MN State Contract Nos 116766,
73058, 104931, and 107266; Code 20170403301001
$92,027.00
1 – 2017 Superior Broom DT74J RDO Equipment Co., MN State Contract No. 105905 24,801.00
Total $116,828.00
Broadband & Communications Strategy Updates Economic Development/External Relations Director Nick Leonard briefed the Board on an upcoming Broadband meeting with regional partners and submitted a 2018 Tax Insert communication and Media Strategy document. He discussed regional branding through the Rural Rebound Initiative and Otter Tail County branding. The County’s Management Team is currently working on a brand refresh for the County which will complement the regional branding to Find Your Inner Otter and Live Your Best Life Here.
Recess & Reconvene
At 10:24 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The County Board meeting was reconvened at 10:30 a.m.
County Drainage Systems Ditch #48: Motion by Froemming, second by Lindquist and unanimously carried to authorize cleaning to remove sediment from the corridor of a portion of Ditch #48 (approximately 5,000’) and accept the quotation of Ottertail Aggregate at $0.96/foot with total cost at $4,800.00. This will continue from the area that was cleaned out in September of 2017. 1Ditch #38 and #41/65:
Motion by Rogness, second by Froemming and unanimously carried to authorize maintenance work
requested by the City of New York Mills to remove overgrown vegetation from the channel of Ditch #38 and
#41/65 as submitted by the Ditch Inspector and shown in red and submitted on Map 1 and Map 2. This
motion also authorizes maintenance work in branch 1 of Ditch #38 as requested by Buddy Kahilainen and
shown on Map 3 as submitted by the Ditch Inspector. Ditch #1: Motion by Rogness, second by Lindquist and unanimously carried to authorize Cory Budke, owner of Wee Villa Resort, to clean out a channel in Ditch #1 to restore the channel to its original configuration and minimize future erosion by stabilizing the bank areas and seeding the spoils. All expenses are the responsibility of Mr. Budke. Highway Department technicians will be onsite during the excavation to confirm that the Ditch is restored to its original design.
1 Maps for Ditch #38 & #41/65 can be located on the County website in the Agenda Packet.
OTC Board of Commissioners’ Minutes February 27, 2018
Page 13
Ditch #70:
Motion by Rogness, second by Lindquist and unanimously carried to approve replacing about 400’ of main
line tile by a contractor as requested by Reid Bonrud, a property owner on Ditch #70. This work will be paid
for out of the Ditch #70 maintenance fund. The Ditch Inspector will be contacting the property owner to the south to do similar work. Ditch #8: Motion by Froemming, second by Lindquist and unanimously carried to authorize cleaning about 7,000’ in Ditch #8 as requested by property owners. The Ditch Inspector will return to the Board with a special assessment request after work is completed. AIS Task Force Recommendations
Land & Resource Director Bill Kalar presented minutes from the Aquatic Invasive Species (AIS) Task Force
which requested language be added to the current Dock and Riparian Use Ordinance to comply with M.S.
Chapter 84D. Motion by Rogness, second by Lindquist and unanimously carried to schedule a Public
Hearing for proposed revision to the Dock and Riparian Use Ordinance at 1:00 p.m. on June 5, 2018, in the
County Board room at the Government Services Center in Fergus Falls, MN. Planning Commission Recommendations Conditional Use Permit – David Jones: Motion by Rogness, second by Froemming and unanimously carried to approve a Conditional Use Permit to operate an auto repair business as presented. The proposal is in Pt GL 8 & 9 and Pt SW1/4, Section 1, Dunn Township; Holbrook Lake (56-578), NE.
Conditional Use Permit – Steven & Rebecca Scott: Motion by Lindquist, second by Rogness and unanimously carried to table this Conditional Use Permit
application until the April 11, 2018, Planning Commission meeting to present a new plan. The applicants
waived the 60-day rule and are responsible for all costs associated with additional notice requirements but
will not be required to submit an additional application fee. The applicants will contact the Land & Resource
Office if they need to delay consideration to a later Planning Commission meeting. The proposal is in Pt
NW¼ & Pt GL 2, Section 35, Dora Township; Star Lake (56-385), GD & Unnamed River (56-TR), Trib.
Conditional Use Permit – Carl & Lori Wallin: Motion by Froemming, second by Rogness and unanimously carried to approve a Conditional Use Permit to excavate for a walk out basement for a home site with conditions as recommended by the Planning Commission. The proposal is in the Bg 1327.5’ S & 595.2 SE fr W 1/4 cor, Section 21, Girard Township; West Battle Lake (56-239), GD. CHANGING THE NAME OF “UNNAMED LAKE (56-1127)” TO “LITTLE PLEASANT LAKE” Otter Tail County Resolution No. 2018 - 18
WHEREAS, the Otter Tail County Board of Commissioners received a petition, pursuant to Minnesota
Statutes section 83A.05 to 83A.07, to change the name of Unnamed Lake (56-1127) to Little Pleasant Lake;
and
WHEREAS, the petitioners, through their representative Bruce Leitch, came to the County Board of Commissioners in the Commissioner’s Room at the Government Services Center at 500 Fir Ave. W., Fergus Falls, MN 56537 on Tuesday, February 6, 2018, requesting Unnamed Lake (56-1127) be renamed to Little Pleasant Lake; and WHEREAS, Mr. Leitch requested that the proposed name change proceed without the requirement of the bond as specified pursuant to Minnesota Statute section 83A.06, Subd. 3; and
OTC Board of Commissioners’ Minutes February 27, 2018
Page 14
WHEREAS, Minnesota Statute section 83A.06, Subd. 3 permits the Commissioner of Natural Resources to
rename a lake without the posting of a bond; and
WHEREAS, the lake is locally known as Little Pleasant Lake; and WHEREAS, Little Pleasant Lake was part of Pleasant Lake prior to construction of Pleasant Lake Road; and WHEREAS, the lake is referred to on county maps as Little Pleasant Lake, and the roads and property addresses around it have been named based on the name being Little Pleasant Lake; and
WHEREAS, changing the name to Little Pleasant Lake will not cause any confusion; and
WHEREAS, there is no other Little Pleasant Lake in Otter Tail County.
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Otter Tail County Board of Commissioners
hereby requests the Commissioner of Natural Resources rename Unnamed Lake (56-1127) to Little Pleasant Lake without posting of a bond. Upon the motion of Lindquist, seconded by Froemming and upon a 4 – 0 vote, the above resolution was passed on the 27th day of February 2018. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest:
Wayne Johnson, Chair John Dinsmore, Clerk
Land & Resource Department Fee Schedule
Motion by Rogness, second by Lindquist and unanimously carried to approve a new Land & Resource Fee
Schedule effective March 1, 2018, as presented and attached as Exhibit B.
Memorandum of Agreement –Bois de Sioux – Mustinka Watershed District Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to execute an MOA between the County of Otter Tail, Big Stone, Grant, Stevens, Traverse and Wilkin, the applicable Soil & Water Conservation Districts, and the Bois de Sioux Watershed District for the planning process to develop One Watershed One Plan (1W1P) for the watershed. Motion by Rogness, second by Froemming and unanimously carried to appoint Commissioner
John Lindquist as the County’s representative on the Policy Committee of the Bois de Sioux – Mustinka
Watershed District for developing the plan. Commissioner Lee Rogness was appointed as the alternate.
Recess & Reconvene
At 11:42 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a Finance Committee meeting and a luncheon meeting with the Department of Human Services and Clinicare.
OTC Board of Commissioners’ Minutes February 27, 2018
Page 15
Discussion – Clinicare Services and C.A.R.E. Building
At Noon, Otter Tail County staff, MN Department of Human Services staff, and Clinicare, Inc. staff, gathered
to discuss Psychiatric Residential Treatment Facility (PRTF) services and the C.A.R.E. building. The
C.A.R.E. building is currently not being utilized for DHS chemical dependency treatment services. Clinicare has interest in providing PRTF services in this facility. County Administrator John Dinsmore provided a handout with background information and proposed process moving forward. After discussion, Clinicare agreed to submit a “Letter of Intent” to the County, to provide PRTF services in the C.A.R.E. building. At 1:30 p.m., the luncheon meeting was closed. At 1:37 p.m. the County Board reconvened for the remainder of their agenda items. Reduction in Retainage – S.A.P. 056-610-015 & Etc.
Motion by Rogness, second by Froemming and unanimously carried to reduce the retainage from 5% to 2%
to Knife River Materials for the above referenced project as recommended by the Public Works Director.
Staffing Requests
Part-Time Recycling Worker Positions:
Motion by Rogness, second by Lindquist and unanimously carried to approve four (4) part time recycling
worker positions for the single sort operation at the Recycling Center.
Probation Position: Motion by Froemming, second by Lindquist and unanimously carried to approve an additional Probation Agent position to reduce the number of cases per agent. This position will be eligible for CPO reimbursement funding under M.S. 244.19, Subd.6. Case Aide – Child & Family Services Unit Motion by Rogness, second by Froemming and unanimously carried to approve a new Case Aide position
to support the Child and Family Services Unit in the Human Services Department. It has been determined
that this support position is needed in the unit and will take the place of the original Social Worker budgeted
position for 2018.
Minnesota Deferred Compensation Plan
Motion by Rogness, second by Froemming and unanimously carried to add the MNDCP, a 457b deferred compensation plan, offered through the Minnesota State Retirement System as an additional option for employees to save for retirement. Adjournment At 2:03 p.m., a motion was offered by Lindquist, seconded by Froemming and unanimously carried to declare the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 6, 2018.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Wayne Johnson, Chair John Dinsmore, Clerk
CB/kd
OTC Board of Commissioners’ Minutes February 27, 2018
Exhibit A, Page 1
WARRANTS APPROVED ON 2/27/2018
OTC Board of Commissioners’ Minutes February 27, 2018
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes February 27, 2018
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes February 27, 2018
Exhibit A, Page 4
OTC Board of Commissioners’ Minutes February 27, 2018
Exhibit B, Page 1
csteinba
COMMISSIONER'S VOUCHERS ENTRIES
Paid on Behalf Of Name
Explode Dist. Formulas?:
3/1/18
Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
on Audit List?:
N
Y
D
4
N
D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
10:52AM
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18
469.78
20.00
1,503.86
18.03
252.50
627.94
523.59
469.78
10.00
10.00
1,503.86
18.03
240.00
12.50
100.00
6.54
200.00
10.70
300.00
10.70
130.80
78.54
314.25
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
203 AABERG/JANICE
01-250-000-0000-6526 UNIFORM SHIRTS & PANTS 2/27/18 Uniforms
1 Transactions203
1755 BEN HOLZER UNLIMITED
50-000-000-0110-6290 MONTHLY COOLER RENT 66372 Contracted Services.
50-000-000-0130-6290 MONTHLY COOLER RENT 66436 Contracted Services.
2 Transactions1755
31803 BEYER BODY SHOP INC
01-149-000-0000-6354 UNIT #7 HWY REPAIRS D6219997 Insurance Claims
1 Transactions31803
533 BOBCAT OF OTTER TAIL COUNTY
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
1 Transactions533
3957 BRAUN VENDING INC
01-112-000-0000-6404 10 CASES WALLINGFORD COFFEE 040128 Coffee Supplies
10-304-000-0000-6252 DRINKING WATER Water And Sewage
2 Transactions3957
11453 BRENNAN/KEVIN
22-622-000-0000-6369 PER DIEM 3/6/18 Miscellaneous Charges
22-622-000-0000-6369 MILEAGE 3/6/18 Miscellaneous Charges
22-622-000-0648-6369 PER DIEM DITCH 48 3/6/18 Miscellaneous Charges
22-622-000-0648-6369 MILEAGE DITCH 48 3/6/18 Miscellaneous Charges
22-622-000-0655-6369 PER DIEM DITCH 55 3/6/18 Miscellaneous Charges
22-622-000-0655-6369 MILEAGE DITCH 55 3/6/18 Miscellaneous Charges
6 Transactions11453
3880 BUGBEE/WADE
10-303-000-0000-6330 MILEAGE Mileage
10-303-000-0000-6331 MEALS Meals And Lodging
10-303-000-0000-6331 LODGING Meals And Lodging
3 Transactions3880
Otter Tail County Auditor
AABERG/JANICE
BEN HOLZER UNLIMITED
BEYER BODY SHOP INC
BOBCAT OF OTTER TAIL COUNTY
BRAUN VENDING INC
BRENNAN/KEVIN
BUGBEE/WADE
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18
89.23
2,193.75
753.00
2,000.00
6,746.00
419.02
144.57
89.23
2,193.75
187.00
187.00
192.00
140.25
46.75
2,000.00
6,746.00
3.51
76.59
215.98
30.00
92.94
14.91
129.66
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
3423 BUY-MOR PARTS & SERVICE LLC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions3423
3964 CHESHIRE/SARAH
01-013-000-0000-6262 DEC 2017 CHIPS CASES DEC2017 Public Defender
1 Transactions3964
9087 CODE 4 SERVICES LLC
01-201-000-0000-6315 UNIT 1401 INSTALL RADIO 3914 Radio Repair Charges
01-201-000-0000-6315 UNIT 1403 INSTALL RADIO 3915 Radio Repair Charges
01-201-000-0000-6315 UNIT 1402 INSTALL RADIO 3916 Radio Repair Charges
01-201-000-0000-6315 UNIT 1303 INSTALL RADIO 3917 Radio Repair Charges
01-201-000-0000-6304 UNIT 1506 RE-MOUNT RADAR MOUNT 3930 Repair And Maintenance
5 Transactions9087
3068 COMPUTER INFORMATION SYSTEMS
01-201-000-0000-6348 AMENDMENT #5 CIS NIBRS SYSTEM 235674 Software Maintenance Contract
1 Transactions3068
32672 COMSTOCK CONSTRUCTION OF MN
01-112-102-0000-6673 OTCGS PHASE II JAIL CORRIDOR 113642 Remodeling Projects
1 Transactions32672
32603 COOPERS TECHNOLOGY GROUP
01-112-000-0000-6406 ACCT 2189988050 IDEXES 425644 Office Supplies
01-250-000-0000-6406 ACCT 2189988556 SUPPLIES 425582 Office Supplies
10-301-000-0000-6406 SUPPLIES Office Supplies
10-302-000-0000-6406 SUPPLIES Office Supplies
10-304-000-0000-6406 SUPPLIES Office Supplies
5 Transactions32603
36 DACOTAH PAPER COMPANY
50-399-000-0000-6485 ACCT 227162 SUPPLIES 35858 Custodian Supplies
50-399-000-0000-6485 ACCT 227162 SUPPLIES 71921 Custodian Supplies
2 Transactions36
Otter Tail County Auditor
BUY-MOR PARTS & SERVICE LLC
CHESHIRE/SARAH
CODE 4 SERVICES LLC
COMPUTER INFORMATION SYSTEMS
COMSTOCK CONSTRUCTION OF MN
COOPERS TECHNOLOGY GROUP
DACOTAH PAPER COMPANY
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
-
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18
553.95
45.23
122.65
355.49
1,032.44
532.00
9.79
553.95
45.23
122.65
216.49
139.00
1,032.44
532.00
9.79
349.83
223.38
509.95
107.95
134.96
53.78
121.38
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
14949 DAKOTA BUSINESS SOLUTIONS
01-149-000-0000-6210 INK TANK & SUPPLIES 1637 Postage & Postage Meter
1 Transactions14949
10250 DIGI-KEY ELECTRONICS 2985686
01-112-102-0000-6572 ACCT 2985686 PARTS 61478936 Repair And Maintenance Supplies
1 Transactions10250
11391 DOUBLE A CATERING
01-002-000-0000-6818 MEALS - LAKE REGION COMM MTG 2/23/18 Board Contingency
1 Transactions11391
5427 DULUTH TRADING CO
01-250-000-0000-6526 ACCT 0131691586 CARGO PANTS P701228600018 Uniforms
01-250-000-0000-6526 ACCT 0131691586 CARGO PANTS P705886500014 Uniforms
2 Transactions5427
2581 ELECTION SYSTEMS & SOFTWARE INC
01-063-000-0000-6344 ACCT O88178 CODING 3/13/18 1030826 Programming, Support, Warranty
1 Transactions2581
11889 ERGOMETRICS
01-201-000-0000-6171 ACCT 121092 ECOMM TESTING 130396 Tuition And Education Expenses
1 Transactions11889
2997 FASTENAL COMPANY
50-399-000-0000-6306 ACCT MNFER0291 SUPPLIES 103006 Repair/Maint. Equip
1 Transactions2997
392 GALLS LLC
01-250-000-0000-6526 ACCT 5287917 UNIFORM SUPPLIES 009260565 Uniforms
01-250-000-0000-6526 ACCT 5287917 BOOTS/PANTS 009271195 Uniforms
01-250-000-0000-6526 ACCT 5287917 UNIFORM SUPPLIES 009303081 Uniforms
01-250-000-0000-6526 ACCT 5287917 TACTICAL BOOTS 009303994 Uniforms
01-250-000-0000-6526 ACCT 5287917 GTX DUTY BOOTS 009314873 Uniforms
01-250-000-0000-6526 ACCT 5287917 POLO SHIRT 009331107 Uniforms
01-250-000-0000-6526 ACCT 5287917 PANTS 009344893 Uniforms
Otter Tail County Auditor
DAKOTA BUSINESS SOLUTIONS
DIGI-KEY ELECTRONICS 2985686
DOUBLE A CATERING
DULUTH TRADING CO
ELECTION SYSTEMS & SOFTWARE INC
ERGOMETRICS
FASTENAL COMPANY
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18
1,258.47
595.00
354.34
535.32
1,347.50
85.00
49.95
444.95
595.00
193.62
160.72
336.65
112.21
86.46
1,347.50
85.00
49.95
413.45
31.50
20.00
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
7 Transactions392
412 GOVERNMENT FINANCE OFFICERS ASSOC
01-041-000-0000-6241 MEMBERSHIP RENEWAL 0134001 Membership Dues
1 Transactions412
52564 GRAINGER INC
01-112-000-0000-6572 ACCT 813640729 SUPPLIES 9701000763 Repair And Maintenance Supplies
01-112-102-0000-6572 ACCT 813640729 SUPPLIES 9701961154 Repair And Maintenance Supplies
2 Transactions52564
13522 GREATAMERICA FINANCIAL SVCS
01-041-000-0000-6342 AGREE 025-114829-000 22172369 Service Agreements
01-042-000-0000-6342 AGREE 025-114829-000 22172369 Service Agreements
01-043-000-0000-6342 AGREE 025-114829-000 22172369 Service Agreements
3 Transactions13522
6156 HAMRUM/KENNETH
01-013-000-0000-6262 56-JV-17-2352 T KADEL 3/6/18 Public Defender
1 Transactions6156
9453 HAWES SEPTIC TANK PUMPING LLC
01-112-109-0000-6572 OT SHERIFF HOLDING TANK 20004 Repair And Maintenance Supplies
1 Transactions9453
13767 HOLO/DALE
10-304-000-0000-6526 JACKET Uniforms
1 Transactions13767
38100 INNOVATIVE OFFICE SOLUTIONS
01-201-000-0000-6406 ACCT 9988526 SUPPLIES 037891 Office Supplies
50-000-000-0000-6406 ACCT 565373 SUPPLIES 037871 Office Supplies
2 Transactions38100
14323 JH SIGNS & DESIGNS INC
01-201-000-0000-6395 TANK DECALS 13239 Dive Team
Otter Tail County Auditor
GALLS LLC
GOVERNMENT FINANCE OFFICERS ASSOC
GRAINGER INC
GREATAMERICA FINANCIAL SVCS
HAMRUM/KENNETH
HAWES SEPTIC TANK PUMPING LLC
HOLO/DALE
INNOVATIVE OFFICE SOLUTIONS
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18
20.00
599.00
605.00
10.20
29.72
1,237.50
29.50
2,050.00
599.00
605.00
10.20
29.72
37.50
600.00
600.00
29.50
500.00
550.00
500.00
500.00
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions14323
13488 JTW ASSOCIATES LLC
01-201-000-0000-6492 EMERGENCY FLOTATION DEVICE 1406 Police Equipment
1 Transactions13488
6438 KIESLER'S POLICE SUPPLY, INC
14-201-000-0000-6687 REMINGTON RIFLE 0829188A Equipment-Current Year
1 Transactions6438
14952 KOMESTAKES/ANASTASIA
01-002-000-0000-6369 BEVERAGES FOR LR COMM MTG 2/23/18 Miscellaneous Charges
1 Transactions14952
7173 LAKE COUNTRY GRAPHICS INC
01-250-000-0000-6526 EMBROIDERED SHIRTS 9269 Uniforms
AABERG/JANICE203
1 Transactions7173
79 LAKE REGION HEALTHCARE
01-201-000-0000-6433 VISIT ID 7057635 C BEERY 1/30/18 Special Medical
01-205-000-0000-6273 TECH & LAB J CRAM A18-0004 011127 Coroner Expense
01-205-000-0000-6273 TECH & LAB D HEZLEP A18-0003 011128 Coroner Expense
3 Transactions79
41450 LAKES COUNTRY SERVICE CO OP
01-201-000-0000-6433 ACCT 36093 DRUG TEST C.B.86225 Special Medical
1 Transactions41450
81 LARRY OTT INC TRUCK SERVICE
50-399-000-0000-6291 CARDBOARD 1/26/18 72129 Contract Transportation
50-399-000-0000-6291 PAPER 2/6/18 72139 Contract Transportation
50-399-000-0000-6291 CARDBOARD 2/13/18 72144 Contract Transportation
50-399-000-0000-6291 CARDBOARD 2/15/18 72147 Contract Transportation
4 Transactions81
41525 LARUM/PAT
Otter Tail County Auditor
JH SIGNS & DESIGNS INC
JTW ASSOCIATES LLC
KIESLER'S POLICE SUPPLY, INC
KOMESTAKES/ANASTASIA
LAKE COUNTRY GRAPHICS INC
LAKE REGION HEALTHCARE
LAKES COUNTRY SERVICE CO OP
LARRY OTT INC TRUCK SERVICE
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18
107.91
77.90
2,568.24
419.90
1,000.00
8.92
300.00
143.00
250.00
107.91
77.90
2,568.24
419.90
1,000.00
8.92
300.00
143.00
250.00
335.95
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
01-061-000-0000-6330 MILEAGE - JAN/FEB 2018 3/6/18 Mileage
1 Transactions41525
41638 LOCATORS & SUPPLIES INC
01-250-000-0000-6399 ACCT 23-52E1 HEATLOK LINING 0263571-IN Sentence To Serve
1 Transactions41638
12047 MAILFINANCE
01-149-000-0000-6210 LEASE N17052652 PYMT N7009311 Postage & Postage Meter
1 Transactions12047
12534 MATCO TOOLS
10-304-000-0000-6572 SUPPLIES Repair And Maintenance Supplies
1 Transactions12534
4027 MCGEE MD/MICHAEL B
01-205-000-0000-6273 POSTMORTEM EXAM R & S CHESHIRE 2879 Coroner Expense
1 Transactions4027
6806 MID-STATES EQUIPMENT INC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions6806
563 MINNESOTA SHERIFFS' ASSOCIATION
02-225-000-0000-6369 PERMITS TO ACQUIRE 158230 Miscellaneous Charges
1 Transactions563
3857 MN CHIEFS OF POLICE ASSOCIATION
01-201-000-0000-6241 MEMBERSHIP RENEWAL 7192 Membership Dues
1 Transactions3857
567 MN STATE LAW LIBRARY
13-012-000-0000-6455 ANNUAL SUBSCRIPTION TO CLLP 18-21 Reference Books & Literature
1 Transactions567
6006 NORTHERN SAFETY TECHNOLOGY INC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
Otter Tail County Auditor
LARUM/PAT
LOCATORS & SUPPLIES INC
MAILFINANCE
MATCO TOOLS
MCGEE MD/MICHAEL B
MID-STATES EQUIPMENT INC
MINNESOTA SHERIFFS' ASSOCIATION
MN CHIEFS OF POLICE ASSOCIATION
MN STATE LAW LIBRARY
csteinba
COMMISSIONER'S VOUCHERS ENTRIESRoad And Bridge Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18
335.95
169.62
1,478.13
136.78
256.17
33.62
900.00
65.00
432.00
169.62
1,478.13
136.78
256.17
33.62
900.00
65.00
432.00
8.83
19.28
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions6006
1066 NORTHERN STATES SUPPLY INC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions1066
10890 OTTER ELECTRIC LLC
01-507-000-0000-6545 TRENCHING FROM POLE TO GARAGE 9551-A Contracted Services
1 Transactions10890
631 OVERHEAD DOOR CO OF FERGUS FALLS
01-112-101-0000-6572 REPLACE BRAKE SOLENOID 14040 Repair And Maintenance Supplies
1 Transactions631
1412 PHILLIPE LAW OFFICE
01-013-000-0000-6262 56-PR-18-489 A BAUER 2/20/18 Public Defender
1 Transactions1412
11290 PHOENIX SUPPLY
01-250-000-0000-6491 CASE OF LOTION 14012 Jail Supplies
1 Transactions11290
12526 PRECISE MRM LLC
01-149-000-0000-6369 ACCT 679827 5MB DATA PLAN IN200-1016007 Miscellaneous Charges
1 Transactions12526
12958 RATZ/JEFFREY
10-302-000-0000-6242 REGISTRATION Registration Fees
1 Transactions12958
675 RINGDAHL AMBULANCE INC
01-250-000-0000-6432 TRANSPORT J WOOD 2/11/18 18-1149 Medical Incarcerated
1 Transactions675
19005 SERVICE FOOD SUPER VALU
01-002-000-0000-6369 K3210 27FEB18 Miscellaneous Charges
01-002-000-0000-6369 K3210 27FEB18 Miscellaneous Charges
Otter Tail County Auditor
NORTHERN SAFETY TECHNOLOGY INC
NORTHERN STATES SUPPLY INC
OTTER ELECTRIC LLC
OVERHEAD DOOR CO OF FERGUS FALLS
PHILLIPE LAW OFFICE
PHOENIX SUPPLY
PRECISE MRM LLC
RATZ/JEFFREY
RINGDAHL AMBULANCE INC
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Fund Dedicated Accounts
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18
246.16
55.00
2,985.89
699.13
25.80
11,000.00
403.80
192.89
218.05
55.00
2,985.89
35.30
119.24
42.00
502.59
25.80
11,000.00
403.80
192.89
20,000.00
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
02-815-000-0000-6369 K3295 ORANGES 15FEB18 Miscellaneous Charges
3 Transactions19005
705 SIGELMAN STEEL & RECYCLING INC
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions705
6321 SRF CONSULTING GROUP INC
10-303-000-0000-6278 SERVICE Engineering & Hydrological Testing
1 Transactions6321
48183 STEINS INC
01-112-101-0000-6572 ACCT 00224000 TANK CAP 801147-2 Repair And Maintenance Supplies
01-112-101-0000-6485 ACCT 00224000 DUST SKIRT 801667 Custodian Supplies
01-112-000-0000-6369 ACCT 00224000 SUPPLIES 801677-1 Miscellaneous Charges
01-112-101-0000-6485 ACCT 00224000 SUPPLIES 802132 Custodian Supplies
4 Transactions48183
2902 STEWART/JAMES
01-250-000-0000-6331 MEALS -JAIL CONFERENCE 3/6/18 Meals And Lodging
1 Transactions2902
2045 SWANSTON EQUIPMENT CORP
10-302-000-0000-6343 RENTAL Equipment Rental
1 Transactions2045
14497 TOSHIBA FINANCIAL SERVICES
01-601-000-0000-6342 BILL ID 90136606589 68092629 Service Agreements
1 Transactions14497
9693 TOWMASTER
10-304-000-0000-6572 PARTS Repair And Maintenance Supplies
1 Transactions9693
7819 U S POSTAL SERVICE
01-149-000-0000-6210 POC # 8041212 TAX STMT MAILING 031-319 Postage & Postage Meter
Otter Tail County Auditor
SERVICE FOOD SUPER VALU
SIGELMAN STEEL & RECYCLING INC
SRF CONSULTING GROUP INC
STEINS INC
STEWART/JAMES
SWANSTON EQUIPMENT CORP
TOSHIBA FINANCIAL SERVICES
TOWMASTER
csteinba
COMMISSIONER'S VOUCHERS ENTRIESGeneral Revenue Fund
Account/Formula
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18
20,000.00
342.15
18,418.06
90,716.29
342.15
3,667.36
14,750.70
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions7819
51002 VICTOR LUNDEEN COMPANY
01-201-000-0000-6406 ACCT 7491 NCR VIOLATION TAGS 428128 Office Supplies
1 Transactions51002
2278 WASTE MANAGEMENT
50-000-000-0120-6853 ACCT 3-85099-73002 0001102-0010-2 MSW BY PASSED EXPENSE LANDFILL
50-000-000-0170-6853 ACCT 3-85099-73002 0001102-0010-2 MSW BY PASSED EXPENSE LANDFILL
2 Transactions2278
Final Total ............66 Vendors 106 Transactions
Otter Tail County Auditor
U S POSTAL SERVICE
VICTOR LUNDEEN COMPANY
WASTE MANAGEMENT
csteinba
COMMISSIONER'S VOUCHERS ENTRIESSolid Waste Fund
Copyright 2010-2017 Integrated Financial Systems
10:52AM3/1/18 Page 11Audit List for Board
Otter Tail County Auditor
AMOUNT
General Fund Dedicated Accounts
51,775.99 1
518.05 2
16,265.39 10
250.00 13
605.00 14
627.94 22
20,673.92 50
90,716.29
NameFundRecap by Fund
General Revenue Fund
Road And Bridge Fund
Law Library Fund
Capital Improvement Fund
County Ditch Fund
Solid Waste Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Page | 1
Tuesday, March 6, 2018 Agenda Items
Informational
1. None
Consent Items
1. Approve the issuance of a Seasonal (nine month) Liquor and Sunday Liquor license to Dwayne and Lori Codner dba The Peak Supper Club for the period of April 1, 2018 to December 31, 2018.
Non-Consent Items
1. None Finance Committee Request
1. None