HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/25/2018
MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN
September 25, 2018 9:30 a.m.
Call to Order The Otter Tail County Board of Commissioners convened at 9:33 a.m. Tuesday, September 25, 2018, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chair; John Lindquist, and Lee Rogness present. Commissioners Roger Froemming and Doug Huebsch were absent. Approval of Agenda Chairman Johnson called for approval of the Board Agenda. Motion by Rogness, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of September 25, 2018, with the following additions. Flu Shot Rates Recognition for Organization of the 150th Anniversary Celebration
County Ditch #23 – Added to Public Works Committee Consent Agenda Motion by Rogness, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. September 12, 2018, Board of Commissioners’ Meeting Minutes 2. August 27, 2018, T21 Public Hearing Minutes 3. Warrants/Bills for September 25, 2018 (Exhibit A) 4. Human Services Warrants/Bills for September 25, 2018 (Exhibit A) 5. Psick Capitol Solutions, Inc., Legislative Representation Agreement 6. Approve County Credit Card for Matthew Yavarow, Assistant County Engineer (30-day $2,500 limit) MARKET PRICE FOR THE SOLID WASTE MANAGEMENT TAX Otter Tail County Resolution No. 2018 - 67 WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution a market price if the political subdivision:
Subsidizes the cost of service at a facility; and
WHEREAS, the political subdivision will be liable for the solid waste management tax based only on the market price amount identified through this resolution; and WHEREAS, the market price is identified in state statutes as the "lowest price available in the area"; and WHEREAS, Otter Tail County has performed research to identify the lowest price available in the area. THEREFORE, the County of Otter Tail declares a market price of $62.57 per ton for a facility, based on a tipping fee amount of $35.82 per ton at the Dakota Landfill and an additional contracted transportation cost of $26.75 per ton.
OTC Board of Commissioners’ Minutes September 25, 2018 Page 2 The motion for the adoption of the foregoing resolution was introduced by Commissioner Lindquist, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, the
following voted in favor: Commissioners Johnson, Lindquist, and Rogness, and the following voted against the same: None, and the following were absent: Commissioners Huebsch and Froemming OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk Nurse Family Partnership 2018 National Symposium Motion by Rogness, second by Lindquist and unanimously carried to authorize out-of-state travel September 24 – 26, 2018, for Kristin Bye, Lead Public Health Nurse, to attend the Nurse Family Partnership National Symposium in Denver, CO.
Updated Public Health Fees for CY2018 Motion by Lindquist, second by Rogness and unanimously carried to adopt updated flu shot rates as follows effective immediately:
Service Description HCPCS Code Charge
Influenza Pediatric to 18 90685/90686 $24.00 (charge was $20.00)
Influenza 18 to age 64 90630 $24.00 (charge was $24.00) High Dose Fluzone 90662 $50.00 (charge was $32.00)
150th Anniversary Appreciation Motion by Rogness, second by Lindquist and unanimously carried to thank everyone involved with the success of Otter Tail County’s sesquicentennial celebration at the Justice Two property in Clitherall, MN, and to request that the County Administrator take the lead in expressing the County’s appreciation to the individuals who each had a part (many volunteer) for the amazing historical event. Phelps Mill Country Report for 2018 Dave Iverson, Treasurer for Phelps Mill Country, presented an income and expense Financial Report for 2017-2018. Phelps Mill Country is responsible for the annual Phelps Mill Festival held every July at the county owned historical Phelps Mill Park. Chairman Johnson requested a detailed report of the Operations
line item in the Financial Report and a detail of any assets held by the organization. He suggested that a balance sheet would also be helpful. Mr. Iverson indicated that some proceeds from the festival will be used to coordinate with a service organization to build more picnic tables for the event. Patrol Deputy-Civil Process Motion by Lindquist, second by Rogness and unanimously carried to authorize a 50% FTE Civil Process Deputy position to increase to a 100% FTE Patrol Deputy-Civil Process position as described by the Sheriff. Extra help is often needed for serving papers. When that service is not needed, the licensed Deputy can assist with patrol duties. The motion further includes that this position will be filled after the new Sheriff is elected.
OTC Board of Commissioners’ Minutes September 25, 2018 Page 3 Integrated Public Alert and Warning System (IPAWS) Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Memorandum of Agreement between the County of Otter Tail and Federal
Emergency Management Agency (FEMA) regarding the use of interoperable systems for emergency warnings. Emergency Management Director Patrick Waletzko stated that CodeRED is the County’s interface to the federal IPAWS. Recess & Reconvene At 10:45 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The County Board meeting was reconvened at 10:50 a.m. Agriculture Recycling Plastic Wrap Commissioners and Assistant Solid Waste Director Zach Fjestad discussed issues with the agriculture recycling program because the vendor, Revolution Plastics, notified the County this past July that they were going to remove the dumpsters currently placed at about 100 Otter Tail County farms and close the program. Interested parties have met to determine a solution to keep this recycling program operating as additional
funding is needed. Mr. Fjestad requested a commitment of $25,000 from the Solid Waste Fund to sustain the ag plastic recycling program. Commissioners indicated that they did not wish to put $25,000 into the program if there is no guarantee that Revolution Plastics will continue the program. If the program is discontinued in the future, Otter Tail County should have ownership of the dumpsters. Mr. Fjestad will return to the County Board at their next regular meeting after further research. FY2019 Septic Treatment Systems Program Grant Agreement Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute the FY2019 MPCA Subsurface Sewage Treatment Systems (SSTS) Grant Agreement between the County of Otter Tail and MN Board of Water and Soil Resources (BWSR). Total grant award (P19-3171) is $18,600.00. Planning Commission Recommendations
Preliminary Plat – “Condon Acres”: Motion by Rogness, second by Lindquist and unanimously carried to approve the Preliminary Plat titled
“Condon Acres” consisting of five single family residential non-riparian lots with conditions as recommended by the Planning Commission. The proposal is located in Pt of Government Lot 3, Section 23, Dora Township; West McDonald Lake (56-386), Recreational Development (RD). Conditional Use Permit – Bylanders Resort: Motion by Lindquist, second by Rogness and unanimously carried to approve a Conditional Use Permit to replace a manufactured home with the number of dwelling units on the campground remaining the same as presented. The proposal is located in Lots 1 & 2, Section 1 of Dora Township; Sybil Lake (56-387), Recreational Development (RD).
Conditional Use Permit – Young Life Castaway Club: Motion by Rogness, second by Lindquist and unanimously carried to approve a Conditional Use Permit to remove an existing structure and build a new building in approximately the same location as presented.
It is recognized that Young Life Castaway Club contracted with Commissioner Johnson for septic system inspection; however, the sewage system is the responsibility of the State of Minnesota, not Otter Tail County, due to the volume of flow. The proposal is located in All Robinswood & Lot A (16.09 Acres), Bg 478.5’ N (.07 Acres) and GL 1 Lying S of Ln (2.06 Acres), Sections 2 & 3 of Dunn Township; Pelican Lake (56-786), General Development (GD), Little Pelican Lake (56-761) Recreational Development (RD).
OTC Board of Commissioners’ Minutes September 25, 2018 Page 4
Conditional Use Permit - Wil-O-Wood Resort: Motion by Rogness, second by Lindquist and unanimously carried to approve a Conditional Use Permit to convert the existing Wil-O-Wood Resort into a Common Interest Community (CIC) plat and over the next 10
years transition from commercial to residential use with no changes to density and no topographical alterations. The proposal is located in Part of Sublots 7 & 8 of Government Lots 3 & 4, Section 23 of Rush Lake Township; Rush Lake (56-141), General Development (GD). Conditional Use Permit – Michael Gerdes: Motion by Rogness, second by Lindquist and unanimously carried to approve a Conditional Use Permit to remove existing railroad ties and replace with rock to stabilize the hillside/slope with a condition as recommended by the Planning Commission. The project is located on Lot 29 of Heilberger Lake Estates, Section 10 of Friberg Township; Heilberger Lake (56-695), Recreational Development (RD). LITTLE MCDONALD, KERBS & PAUL (LMKP) MORATORIUM Otter Tail County Resolution No- 2018 -68
Commissioner Rogness offered the following and moved its adoption:
WHEREAS, Otter Tail County is the regulatory authority for all shoreland areas in Otter Tail County; and WHEREAS, the water levels at Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake have been above the ordinary high water level; and WHEREAS, the LMKP outlet project began operation in September 2018 to allow Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake to return to their natural ordinary high water level; and WHEREAS, the Otter Tail County Board of Commissioners believes a methodical approach to shoreline restoration is prudent only once the water level has been drawn down to the OHWL. NOW, THEREFORE, BE IT RESOLVED, a moratorium on the issuance of lot alteration permits and conditional use permits is in effect until the initial drawdown brings the elevation of each lake to its ordinary
high water level on Little McDonald Lake, Paul Lake, Kerbs Lake and Devils Lake. 1. Exceptions to this moratorium include the following: 2. Any permit that is not related to shoreline restoration 3. Projects approved by the SWCD in accordance with the Shoreland Management Ordinance Once each lake has been drawn down to its ordinary high water level, a General Permit is in effect with the following conditions: 1. Conditional Use Permits will not be required for work related to restoration of exposed shoreline. 2. Land & Resource Management staff may issue permits for any shoreline restoration. 3. The General Permit requires a landowner to apply for a Lot Alteration Permit from Land & Resource Management for a permit fee of $250 per permit.
Commissioner Lindquist seconded the motion and YEAS and NAYS are as follows: Commissioner For Against Absent Wayne D. Johnson X Roger Froemming X John Lindquist X Leland R. Rogness X Doug Huebsch X
OTC Board of Commissioners’ Minutes September 25, 2018 Page 5 Adopted at Fergus Falls, Minnesota this 25th day of September 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk Temporary Structures – Shoreland Management Ordinance (SMO) Land & Resource Director Chris LeClair spoke with the Board regarding the current definition of a temporary structure in the SMO relative to the need for a septic system inspection. Mr. LeClair will research this issue further and document decisions to insure consistency. Financial Audit Motion by Rogness, second by Lindquist and unanimously carried to authorize the Chair of the Board of
Commissioners, the County Administrator, and the County Auditor-Treasurer to sign the Management Representation Letter for Year End December 31, 2017.
Tobacco License Motion by Lindquist, second by Rogness and unanimously carried to approve the issuance of a 2019 tobacco license to Family Dollar #30482 located at 100 Otter Drive in Ottertail City. ADOPTION OF PRELIMINARY LEVY Otter Tail County Resolution No. 2018 - 69 Proposed 2019 Net Property Tax Levy for Payable 2019
Payable 2019 Payable 2018 Percent
Gross County Property Tax Levy (Non-Debt) - 40,957,263 39,371,389 4.03%
Gross Debt Levy - Master Facility Plan Bonds - 2012A 571,463 296,782 92.55%
Ottertail Operations Center Bonds 497,070 494,078 0.61%
Government Services Bldg. Bonds 0 410,202 -100.00%
Jail/Elevator Project - 2017A 164,430 162,803 1.00%
Total Gross County Property Tax Levy 42,190,226 40,735,254 3.57%
County Program Aid (Certified) 2,038,656 2,092,576 -2.58%
Net County Property Tax Levy - 40,151,570 38,642,678 3.90%
Gross/Net Lake Improvement District Levies - Pelican Group of Lakes 130,000 130,000 0.00%
Pine Lakes 50,592 50,590 0.00%
Little McDonald, Kerbs & Paul 70,000 112,000 -37.50%
Big McDonald 7,000 12,000 -41.67%
South Turtle 25,000 0 N/A
OTC Board of Commissioners’ Minutes September 25, 2018 Page 6
Payable 2019 Payable 2018 Percent
Total Net County Levy Including Lake Improvement 40,434,162 38,947,268 3.82%
Districts- Special Taxing District Levy - Otter Tail County HRA 1,083,600 541,800 100%
Proposed Total Net Property Tax Levy 41,517,762 39,489,068 5.14%
RECAP - County Only - Gross Tax Levy (Total) 42,190,226 40,735,254 3.57%
County Program Aid 2,038,656 2,092,576 -2.58%
Net Tax Levy (Total) 40,151,570 38,642,678 3.90%
County, Lake Improvement Districts and HRA - Gross Tax Levy (Total) 43,556,418 41,581,644 4.75%
County Program Aid 2,038,656 2,092,576 -2.58%
Net Tax Levy (Total) 41,517,762 39,489,068 5.14%
After discussion and consideration, a motion was offered by Rogness, seconded by Lindquist and unanimously carried to adopt the following resolution: WHEREAS, on or before September 30, 2018 (Effectively Monday, October 1, 2018) Otter Tail County must adopt a Proposed Budget for Fiscal/Calendar Year 2019 and must adopt and certify a proposed net property tax levy for Payable Year 2019; and WHEREAS, the Otter Tail County Auditor-Treasurer's office has accumulated the Departmental and outside agency requests; and WHEREAS, the Otter Tail County Finance Committee has met to discuss and review in general terms levy
and budgetary guidelines, as well as the proposed department budgets and various agency requests; and WHEREAS, the Otter Tail County Finance Committee will complete additional review and discussion, as needed and required, of the 2019 proposed tax levy and budget prior to final adoption on December 18, 2018. NOW THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that: The amount of $42,190,226 be adopted as Otter Tail County's Proposed Gross Property Tax Levy for the Payable Year 2019 representing a 3.57% increase from the Gross Property Tax Levy for the Payable Year 2018, and that the amount of $40,151,570 be adopted as Otter Tail County's Proposed Net Property Tax Levy for the Payable Year 2019 representing a 3.90% increase over the Net Property Tax Levy for the
Payable Year 2018, and that The amount of $282,592 be adopted by Otter Tail County as the Proposed Lake Improvement District Property Tax Levies for the Payable Year 2019, representing a 7.22% decrease from the Lake Improvement District Property Tax Levies as adopted by Otter Tail County for the Payable Year 2018, and that
OTC Board of Commissioners’ Minutes September 25, 2018 Page 7 The amount of $1,083,600 be adopted by Otter Tail County as the Proposed Otter Tail County HRA Special Budget for the General Fund, for the Budgeted Special Revenue Funds and for the Budgeted Debt Service
Funds for the Fiscal/Calendar Year 2019 (Expenditures/Transfers/Other Uses). Adopted at Fergus Falls, Minnesota this 25th day of September 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk Budget and Levy Public Hearing Motion by Lindquist, second by Rogness and unanimously carried to establish the Budget and Levy Hearing at 6:00 p.m., on Tuesday, December 11, 2018; and change the start time of the Board of Commissioners’
meeting on December 11, 2018, from 9:30 a.m. to 1:00 p.m.
Adjournment A motion was offered by Lindquist, seconded by Rogness and unanimously carried to declare the meeting of the Otter Tail County Board of Commissioners adjourned until 1:00 p.m. on Tuesday, October 2, 2018, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk CB/kd
OTC Board of Commissioners’ Minutes September 25, 2018 Exhibit A, Page 1 WARRANTS APPROVED ON 9/25/2018
OTC Board of Commissioners’ Minutes September 25, 2018 Exhibit A, Page 2
OTC Board of Commissioners’ Minutes September 25, 2018 Exhibit A, Page 3
OTC Board of Commissioners’ Minutes September 25, 2018 Exhibit A, Page 4
OTC Board of Commissioners’ Minutes September 25, 2018 Exhibit A, Page 5
OTC Board of Commissioners’ Minutes September 25, 2018 Exhibit A, Page 6
OTC Board of Commissioners’ Minutes September 25, 2018 Exhibit A, Page 7