HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/24/2018
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
April 24, 2018
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:32 a.m. Tuesday, April 24, 2018, at the
Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chair;
Roger Froemming, Vice-Chair; John Lindquist, Lee Rogness and Doug Huebsch present. Vice-Chair
Froemming was absent at 11:53 a.m.
Approval of Agenda
Chairman Johnson called for approval of the Board Agenda. Motion by Rogness, second by Froemming
and unanimously carried to approve the Board of Commissioners Agenda of April 24, 2018, with the following
modifications:
Remove License Suspension Appeal Procedure, and add
Underwood Lions Club Discussion
PLMSWA Equipment Update
Consent Agenda
Motion by Lindquist, second by Froemming and unanimously carried to approve Consent Agenda items as
follows:
1. April 10, 2018 Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for April 24, 2018 (Exhibit A)
3. Human Services Bills & Claims
4. Request for Approval of West Central Ag-Air, Inc. Authorization Letter
5. Approve 2018 Tobacco License for Pelican Hills
6. Approve Application for Exempt Permit for an Event for August 5, 2018, at
St. Lawrence Church
7. Approve Issuance of Temporary On-Sale 3.2 Malt Liquor License for Event
at St. Lawrence Church
8. Approve Issuance of On/Off-Sale 3.2 Malt Liquor License for Heisler’s
Country Pub for 07/01/18 - 06/30/19
9. Approve Final Payment to Tri-City Paving for S.A.P. 056-606-012 & Etc.
County Engineer Appointment
Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Contract between the County of Otter Tail and Charles Grotte to appoint
Mr. Grotte as the Otter Tail County Highway Engineer as authorized by M.S. §163.07. The appointment is
effective May 1, 2018, for a four-year term.
Prairie Lakes Municipal Solid Waste Authority (PLMSWA)
Commissioner Huebsch reported that new equipment has been installed at the Perham Resource Recovery
Facility and is working good disposing of more garbage and increasing steam sales. Further testing will be
performed the end of May. Discussion took place regarding options for recycling of demolition materials.
The County Administrator will facilitate a meeting with the Otter Tail County Public Works Committee and
PLMSWA Officials to continue discussions regarding recycling and best practices for garbage disposal.
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 2
Feral/Stray Cats
Mona and Kenneth Anderson, residing at 34314 West Deer Lake Road, spoke with the Board about feral
cats coming onto their property from a neighbor’s property. Cat feces are all over their lawn and beach and
they expressed health concerns. The Humane Society and Public Health Department trapped many cats
last year; however, the Anderson’s are concerned with the same problem this year. Ms. Anderson requested
the County develop an Animal Control Department. Discussion continued regarding the County’s Animal
Control Ordinance, the Humane Society’s role and various State Statutes, e.g. §346.08. Commissioners
requested that the Public Health Director and County Attorney review current law regarding feral cats and
return to the Board with a recommendation to regulate stray cats.
Underwood Lions Club Update
Public Health Director Diane Thorson reported that the Underwood Lions Club decided not to upgrade their
events permit to a seasonal permit. They have decided to keep their permit which allows them to sponsor
up to ten (10) events per year.
MEDICARE RESOLUTION
Otter Tail County Resolution No. 2018 - 33
Whereas, Otter Tail County Public Health became a Medicare Part B Certified Provider as of
October 9, 2002 with the assigned Medicare provider number of 870000827, and
Whereas, Otter Tail County Public Health was assigned the National Provider Identification Number of
1023001260 on 08/23/2005, and
Whereas, a Provider Revalidation Request has been received to update and certify provider information in
accordance with the Patient Protection and Affordable Care Act, Section 6401 (a), and
Whereas, Otter Tail County is required to attest that as a governmental organization it will be legally and
financially responsible in the event that there is an outstanding debt owed to the Center for Medicare and
Medicaid Services, and
Whereas, Diane Thorson, the Otter Tail County Public Health Director, has been appointed as the authorized
official for the Otter Tail County Public Health Department and had been given the authority to legally and
financially bind the organization to the laws, regulations, and program instructions of the Medicare Program,
and
Whereas, Jody Lien, the Otter Tail County Assistant Public Health Director, has been appointed as the
delegated official for the Otter Tail County Public Health Department and has been give the authority to
legally and financially bind the organization to the laws, regulations and program instructions of the Medicare
Program, in the absence of the Authorized Official.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Froemming, duly
seconded by Commissioner Huebsch and, after discussion thereof and upon vote being taken thereon, the
following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming, and Rogness
Adopted at Fergus Falls, Minnesota this 24th day of April 2018
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Wayne Johnson, Board Chair John Dinsmore, Clerk
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 3
Donation of Equipment to Schools
Public Health Director Diane Thorson reported that the Public Health Department will no longer provide vision
and hearing screening in the schools. Ms. Thorson indicated that this is a school responsibility. The Public
Health staff is working with the schools for transitioning the screening and are promoting annual well-child
exams which include hearing and vision screening. Motion by Lindquist, second by Froemming and
unanimously carried to donate the following vision and hearing test equipment to schools in Otter Tail County
on a first come, first serve basis:
Maico Ma25 Audiometer Glasses Preschool Tiger occulers
Maico Ma25 Audiometer Glasses Preschool Plastic frame occuler
Maico Ma25 Audiometer Block set
Maico Ma27 Audiometer Lamenated feet for floor
Maico Ma27 Audiometer Sloan 10 ft Eye chart
GSI 18 Audiometer Note: Needs new earphones HOTV 10 ft Eye chart with card
Color Vision Testing Made Easy Books Focal object stick
Pen lights Occuler - hand held
Glasses +2.50 strength
Property Assessed Clean Energy (PACE) Program
Economic Development Director Nick Leonard and University of Minnesota Manager, Peter Lindstrom,
presented a packet of information regarding the PACE program. PACE is a financing tool to help businesses
and other entities that own their properties implement energy efficient or renewable energy projects. An
energy audit and/or assessment is part of the process. The Saint Paul Port Authority administers the PACE
program. If the County is interested in this program, the County would need to sign an agreement with the
Port Authority and place a voluntary assessment on the applicable property for energy efficient measures.
The term for payoff on a project is generally ten (10) years. Commissioner Rogness introduced the following
resolution and moved its adoption, the reading of which had been dispensed with by unanimous consent:
RESOLUTION DESIGNATING THE PORT AUTHORITY TO IMPLEMENT AND ADMINISTER A
PROPERTY ASSESSED CLEAN ENERGY IMPROVEMENT FINANCING ON BEHALF OF THE
COUNTY, AND PROVIDING FOR THE IMPOSITION OF SPECIAL ASSESSMENTS AS NEEDED
IN CONNECTION WITH THAT PROGRAM
Otter Tail County Resolution No. 2018 - 34
BE IT RESOLVED by the Board of Commissioners of the County of Otter Tail (the “County”), as follows:
1. The Port Authority of the City of Saint Paul (the “Port Authority”) has established the Property Assessed
Clean Energy Program (“MinnPACE”) to finance the acquisition and construction or installation of
energy efficiency and conservation improvements (the “Improvements”), on properties located
throughout the State of Minnesota through the use of special assessments pursuant to Minnesota
Statutes Sections 216C.435 and 216C.436 and Chapter 429 and 471.59 (the “Act”).
2. In order to finance the Improvements, the County hereby determines that it is beneficial to participate
in MinnPACE, and to designate the Port Authority as the implementor and administrator of that program
on behalf of the County for purposes of financing Improvements located within the County.
3. The County understands that the Port Authority may obtain funding from designated lending institutions
or may issue its MinnPACE special assessment revenue bond(s) to finance the Improvements, and
that the sole security for the loan(s) or bond(s) will be special assessments imposed by the
governmental entity participating in MinnPACE.
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 4
4. To facilitate and encourage the financing of Improvements located within the County, the County
covenants to levy assessments for said Improvements on the property so benefitted, in accordance
with the Application and Petition for Special Assessments received from the owner(s) of the Property
and approved by the Port Authority. The interest rate on the Special Assessments shall be the interest
rate on the Loan(s) or Bond(s) and may include additional interest.
5. After imposition of the special assessments, the County shall collect such assessments and remit them
to the Port Authority for use in the repayment of the Loan(s) or Bond(s). The County will take all actions
permitted by law to recover the assessments, including without limitation, reinstating the outstanding
balance of assessments when the land returns to private ownership, in accordance with Minn. Stat.
Section 429.071, Subd. 4.
6. The County Administrator or the County Auditor-Treasurer are authorized to execute on behalf of the
County, any documents, certificates or agreements necessary to implement the program authorized
by this resolution.
7. This resolution is contingent upon the review and approval of the County Attorney.
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Lindquist and
upon vote being taken thereon, the following voted in favor thereof:
Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted at Fergus Falls, Minnesota this 24th day
of April 2018
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Wayne Johnson, Board Chair John Dinsmore, Clerk
Broadband Feasibility Study
Motion by Rogness, second by Huebsch and unanimously carried to accept the Otter Tail County Broadband
Feasibility Study dated February 11, 2018, developed by CCG Consulting and Finley Engineering. The
Communications Team will work to disseminate the information in the Broadband Study to the public, collect
data from potential broadband users and facilitate several public outreach meetings throughout the County.
Center for Rural Policy and Development Chapter
Motion by Rogness, second by Froemming and unanimously carried to approve a chapter drafted for
publication with the Center for Rural Policy and Development as submitted by the Economic Development
Director. The subject of the chapter is on the balance between economic and environmental sustainability.
Human Services Contract
Motion by Huebsch, second by Lindquist and unanimously carried to approve a Contract between the County
of Otter Tail and Good Life Services, Inc. for providing semi-independent living skills for persons with
developmental disabilities or related conditions, at a cost of $35.64 per hour, for the period of April 1, 2018
through December 31, 2018.
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 5
Planning Commission Recommendations
Conditional Use Permit - Ace A. Brandt / Pelican Properties:
Motion by Rogness, second by Huebsch and unanimously carried to approve a Conditional Use Permit to
replace existing riprap with conditions as recommended by the Planning Commission. The proposal is in
Tract A of Res Land Survey #14 and Tract B Registered Land Survey #14, Section 11 of Scambler Township;
Pelican Lake (56-786), GD.
Conditional Use Permit - Otter Tail County Highway Department:
Motion by Froemming, second by Lindquist and unanimously carried to approve a Conditional Use Permit to
replace deficient Bridge No. 7267 located on CSAH 15 in Orwell Township over the Otter Tail River as
presented. The project is at a Crossing of CSAH 15 and Otter Tail River in Gov’t Lots 4 & 5, Section 26 of
Orwell Township. Old Bridge No. 7267, New Bridge No. 56544. Project No. S.A.P. 056-615-018; Otter Tail
River (56-OTR), AG.
Conditional Use Permit - Otter Tail County Highway Department:
Motion by Lindquist, second by Rogness and unanimously carried to approve a Conditional Use Permit for
S.A.P. 056-601-054, reconstruction of CSAH 1 from 0.2 miles East of CSAH 10 to CSAH 35 as presented.
The project is located from a point 845 feet West of the North Quarter Corner of Section 4-T133N-R42W to
the Southeast Corner of Section 32-T134N-R41W (CSAH 1 from 0.2 miles East of CSAH 10 to CSAH 35).
From Station 461+00 to 466+50 and Station 682+50 to 690+00 are within the Shoreland Area, totaling 1,300
feet; West Lost Lake (56-481), NE & Holtz Lake (56-661), NE.
Conditional Use Permit - J and K’s Sunset Bay, Inc./Sunset Bay Resort:
Motion by Froemming, second by Lindquist and unanimously carried to approve a Conditional Use Permit to
add 1 cabin, 4 campsites and a storage building/garage with a condition as recommended by the Planning
Commission. This proposal would include all site work, septic system, and well to service the project. The
project is in the S 550’ of Lot 4, Section 16 of Dead Lake Township; Dead Lake (56-383), NE.
Conditional Use Permit – Wee Villa Resort/Cory Budke:
Motion by Huebsch, second by Froemming and unanimously carried to approve a Conditional Use Permit to
spread soil from Ditch #1, put in a basketball court, and add a deck to a cabin with a condition as
recommended by the Planning Commission. The property is in Lot 4 Ex Trs (36.06 Acres), Section 14 of
Elizabeth Township; Long Lake (56-784), RD.
Aquatic Invasive Species (AIS) Task Force
Discussion took place regarding the proposed 2018 funds for the Otter Tail County Coalition of Lake
Associations (COLA) and the AIS funding available at this time. Motion by Rogness, second by Huebsch
and unanimously carried to authorize $30,000 funding to the Otter Tail County COLA for prevention of the
spread of AIS. Additional funding will be reconsidered after the Local AIS Prevention Aid disbursement takes
place in July 2018. AIS Chair Bernie Steeves reported that water testing data will be available on 110 lakes
and solutions to various potential problems will be provided to the local lake associations.
Land & Resource Management Fee Schedule
Motion by Rogness, second by Froemming and unanimously carried to approve the updated Land &
Resource Management Fee Schedule dated April 24, 2018 with changes to the Site & Lot Alteration
(Combined) Permit Application fees as submitted by the Land & Resource Management Director and
attached as Exhibit B.
Plat Extension Request
Motion by Froemming, second by Lindquist and unanimously carried to approve a Final Plat extension
request of Scott Manthe to October 1, 2018, for “The Beach on Crystal Lake” to complete earthmoving under
the Conditional Use Permit to complete the road to service the plat.
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 6
Planning Commission Appointment
Motion by Froemming, second by Lindquist and unanimously carried to appoint Bruce Stone of Perham, MN,
to the Otter Tail County Planning Commission to complete the term of Robert Schwartz.
Board of Adjustment Appointment
Motion by Rogness, second by Froemming and unanimously carried to appoint Doug Larson of Fergus Falls,
MN, to the Otter Tail County Board of Adjustment to complete the term of Chris McConn.
IN RECOGNITION OF WILLIAM E. KALAR’S PUBLIC SERVICE AS THE
OTTER TAIL COUNTY LAND AND RESOURCE MANAGEMENT ADMINISTRATOR
Otter Tail County Resolution No. 2018 - 35
The following resolution was offered by Commissioner Huebsch who moved to recognize and honor the
public service of Bill Kalar as the Otter Tail County Land and Resource Management Administrator:
WHEREAS, Mr. Kalar has served Otter Tail County since February 1, 1979; and
WHEREAS, during Mr. Kalar’s 14,355 days of public service to Otter Tail County, he has served as an
Assistant Solid Waste Officer, a Zoning Inspector, a Lead Zoning Inspector, Acting Director and, since
July 1, 1991, has served as the Director and Administrator of the Land and Resource Management
Department, making Bill the longest serving Land and Resource Management Administrator in the history of
Otter Tail County; and
WHEREAS, Bill’s oath of office has solemnly sworn to support the Constitution of the United States and that
of the State of Minnesota, and has faithfully discharged the duties of Administrator of the Otter Tail County
Department of Land and Resource Management to the best of his judgement and abilities; and
WHEREAS, such duties have included, but are not limited to, a range of functions, including:
• Outstanding service to the public
• “Door-to-door” field survey work for the Otter Tail Lake E.I.S. (1980)
• Service as “recorder, technical advisor, researcher, illustrator and custodian of all files and
recorder” for Planning Commission and Board of Adjustment meetings and hearings
• Serving in a lead role in the development, management and enforcement of Otter Tail
County’s Shoreland Management Ordinance, Sanitation Code, Buffer Ordinance, and
Subdivisions Controls Ordinance
• Responsibility for the implementation of the County’s environmental rules and/or policies as
established by the County Board; directing the operation of the Land & Resource
Management Office; interpreting and managing County Environmental Ordinances and
State Law, as well as staff supervision, determining office policy, operational guidelines,
and staff requirements; and
WHEREAS, although Bill was quite satisfied with his 1979 monthly pay of $600 and annual salary of $7,200,
he is grateful for Otter Tail County’s support and generosity over the years; and
WHEREAS, Bill left the safety and security of his hometown of International Falls, MN and for the past
40 years has devoted himself to serving the community of Fergus Falls (the undisputed inspiration for Rocky
and Bullwinkle’s Frostbite Falls) in a variety of volunteer activities, including his “early years” as a baseball
coach, track coach, umpire, etc.
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 7
THEREFORE, BE IT RESOLVED THAT: Otter Tail County Board of Commissioners recognizes the many
years of professional service, guidance and advice provided by Bill, and we express our utmost gratitude
and appreciation for his many years of dedicated public service to the residents of Otter Tail County and the
State of Minnesota
The motion for the adoption of the foregoing resolution was seconded by Commissioner Froemming and,
after discussion and commendation thereof and upon vote being taken thereon, the resolution was adopted
unanimously at Fergus Falls, Minnesota, this 24th day of April 2018.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Wayne Johnson, Board Chair John Dinsmore, Clerk
Recess & Reconvene
At 11:35 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The County Board meeting was reconvened at 11:40 a.m.
Election Equipment Purchase
Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the Sales Order Agreement for the acquisition of 83 DS200 Ballot Tabulator
at a cost of $362,395.50 and on the Purchase Order for acquisition of one EVS 5.4.3.0 Reporting Standard
System at a cost of $3,532.67. A grant for the equipment was received in the amount of $77,847.65.
Game & Fish Licensing Terminal
Motion by Froemming, second by Lindquist and unanimously carried to return the Game & Fish Licensing
Terminal back to the Minnesota Department of Natural Resources (DNR) because of the minimal usage.
Fish & Game Licenses are available at many locations throughout the County.
Payment Approved
Motion by Rogness, second by Froeming and unanimously carried to authorize payment to Essentia Health,
in the amount of $692.00, for costs incurred under the provision of Minnesota Statute 609.35.
TAX-FORFEITED LAND CONVEYANCE GOVERNMENT ACQUISITION
CITY OF PELICAN RAPIDS
Otter Tail County Resolution No. 2018- 36
Upon motion by Rogness, second by Lindquist and unanimously carried, the following resolution was offered
and adopted:
WHEREAS, The Otter Tail County Board of Commissioners on Wednesday December 23, 1992
approved, by resolution, the request from the City of Pelican Rapids to acquire for an authorized public use
the following described parcel of tax-forfeited land:
Parcel No. 76-000-22-0016-000
Section 22 Township 136 Range 43
West Half of the Southwest Quarter (W½ SW¼) Except Jacob’s Addition,
Except R. J. Miller Addition, and Except Tracts;
and
Parcel No. 76-000-21-0004-000
Section 21 township 136 Range 43
SE1/4 SE1/4
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 8
WHEREAS, the request from the City of Pelican Rapids identified the authorized public use of the above
reference parcel exclusively for the land spreading of sludge from the City of Pelican Rapids Wastewater
Treatment Facility; and
WHEREAS, based upon the Otter Tail County Board of Commissioners’ recommendation, the Commissioner
of Revenue did on Friday, January 22, 1993, by State Deed No. 0178452 and State Deed No. 0178453,
convey the above described tax-forfeited land to the City of Pelican Rapids for the authorized public use as
stated above; and
WHEREAS, State Deed No. 0178452 and State Deed No. 0178453 was recorded on January 28, 1993 with
the Otter Tail County Recorder’s office as Document No. 740033 and Document No. 740034; and
WHEREAS, The City of Pelican Rapids after determining that the following described property was no longer
needed exclusively for the land spreading of sludge did on Tuesday, June 13, 2017 by Resolution
No. 2017-13 conveyed the following described property, which is a portion of Parcel 76-000-21-0004-000
and 76-000-22-0016-000, to the State of Minnesota:
All that part of the West Half (W½) of the Southwest Quarter (SW¼), Section 22, Township 136,
Range 43, lying both southerly of: southerly boundary line of the Northerly 20 rods of said West Half
(W½) of the Southwest Quarter (SW¼) and northerly of: the northerly boundary line, the westerly
extension of the northerly boundary line and the easterly extension of the northerly boundary line, of
the following described real property: RESERVE LOT “A” EXCEPT THE EASTERLY 16 FEET
THEREOF, of MOBROTEN’S ADDITION, Pelican Rapids, Minnesota; and
WHEREAS, this reconveyance was approved by the Minnesota Department of Revenue on Monday,
June 26, 2017 and recorded on Friday, June 30, 2017 as Document No. 1192761; and
WHEREAS, The City of Pelican Rapids has determined that another portion of Parcel 76-000-21-0004-000
and 76-000-22-0016-000 described as follows is no longer needed exclusively for the land spreading of
sludge from the City of Pelican Rapids Wastewater Treatment Facility:
All that part of the Southeast Quarter of Section 21, Township 136 North, Range 43 West, Otter Tail
County, Minnesota, located within the boundaries of the following described tract: Commencing at the
southeast corner of Lot 1, R. J. MILLER ADDITION, according to the recorded plat thereof; thence on
an assumed bearing of North 90 degrees 00 minutes 00 seconds West along the south line of said Lot
1 and along the northerly right-of-way line of Trunk Highway No. 108, a distance of 191.02 feet to the
point of beginning of the land to be described; thence North 01 degrees 27 minutes 50 seconds West
and parallel with the west line of said Lot 1, a distance of 449.77 feet; thence North 89 degrees 28
minutes 01 seconds West 250.15 feet; thence South 01 degrees 27 minutes 50 seconds East 450.27
feet to said northerly right-of-way line; thence South 89 degrees 28 minutes 01 seconds East along said
northerly right-of-way line, 195.97 feet; thence South 90 degrees 00 minutes 00 seconds East along said
northerly right-of-way line, 54.17 feet to the point of beginning (abstracted from City Resolution No. 2018-
06); and
All that part of the Southwest Quarter of Section 22, Township 136 North, Range 43 West, Otter Tail
County, Minnesota, located within the boundaries of the following described tract: Commencing at the
southeast corner of Lot 1, R. J. MILLER ADDITION, according to the recorded plat thereof; thence on
an assumed bearing of North 90 degrees 00 minutes 00 seconds West along the south line of said Lot
1 and along the northerly right-of-way line of Trunk Highway No. 108, a distance of 191.02 feet to the
point of beginning of the land to be described; thence North 01 degrees 27 minutes 50 seconds West
and parallel with the west line of said Lot 1, a distance of 449.77 feet; thence North 89 degrees 28
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 9
minutes 01 seconds West 250.15 feet; thence South 01 degrees 27 minutes 50 seconds East 450.27
feet to said northerly right-of-way line; thence South 89 degrees 28 minutes 01 seconds East along said
northerly right-of-way line, 195.97 feet; thence South 90 degrees 00 minutes 00 seconds East along said
northerly right-of-way line, 54.17 feet to the point of beginning (abstracted from City Resolution No. 2018-
07); and
WHEREAS, The City of Pelican Rapids has passed City Resolution No. 2018-06 and City Resolution
No. 2018-07 granting, conveying and quit claiming the above described property to the State of Minnesota:
and
WHEREAS, The City of Pelican Rapids has submitted Minnesota Department of Revenue PT Forms 976 for
the purpose of reconveyance to the State of Minnesota that portion of the previously acquired tax-forfeited
land, as described above, that the City of Pelican Rapids no longer requires for the authorized public use as
stated in State Deed No. 0178452 and State Deed No. 0178453; and
WHEREAS, The City of Pelican Rapids has identified that the highest and best use of the land that is no
longer required for the authorized public use is to make that land available to the City of Pelican Rapids for
the purpose of creating additional affordable housing units within the City; and
WHEREAS, The City of Pelican Rapids upon completion of the reconveyance process, the approval of the
reconveyance to the State of Minnesota by the Commissioners of Revenue, the filing of the approved
Minnesota Department of Revenue PT Forms 976 by the Commissioner of Revenue with the Otter Tail
County Auditor-Treasurer’s office and the recording of the approved Minnesota Department of Revenue PT
Forms 976 by the County Auditor-Treasurer with the County Recorder Offices, does hereby respectfully
request that the Otter Tail County Board of Commissioners approve the purchase, by the City of Pelican
Rapids, of the re-conveyed tax-forfeited land for an authorized public purpose (affordable housing); and
WHEREAS, It is the intention of the City of Pelican Rapids to use the above described property for a housing
project, which will provide safe, decent, affordable, sanitary rental housing for residents of the City of Pelican
Rapids.
NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners that the request
of the City of Pelican Rapids to purchase the following described tax-forfeited parcels is hereby approved
conditioned upon the successful completion of the re-conveyance process by the City of Pelican Rapids, the
approval of the re-conveyance to the State of Minnesota by the Commissioner of Revenue, the filing of
Minnesota Department of Revenue PT Forms 976 by the Commissioner of Revenue with the County Auditor-
Treasurer’s office and the recording of Minnesota Department of Revenue PT Forms 976 by the County
Auditor-Treasurer with the County Recorder’s office:
All that part of the Southeast Quarter of Section 21, Township 136 North, Range 43 West, Otter Tail
County, Minnesota, located within the boundaries of the following described tract: Commencing at the
southeast corner of Lot 1, R. J. MILLER ADDITION, according to the recorded plat thereof; thence on
an assumed bearing of North 90 degrees 00 minutes 00 seconds West along the south line of said Lot
1 and along the northerly right-of-way line of Trunk Highway No. 108, a distance of 191.02 feet to the
point of beginning of the land to be described; thence North 01 degrees 27 minutes 50 seconds West
and parallel with the west line of said Lot 1, a distance of 449.77 feet; thence North 89 degrees 28
minutes 01 seconds West 250.15 feet; thence South 01 degrees 27 minutes 50 seconds East 450.27
feet to said northerly right-of-way line; thence South 89 degrees 28 minutes 01 seconds East along said
northerly right-of-way line, 195.97 feet; thence South 90 degrees 00 minutes 00 seconds East along said
northerly right-of-way line, 54.17 feet to the point of beginning; and
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 10
All that part of the Southwest Quarter of Section 22, Township 136 North, Range 43 West, Otter Tail
County, Minnesota, located within the boundaries of the following described tract: Commencing at the
southeast corner of Lot 1, R. J. MILLER ADDITION, according to the recorded plat thereof; thence on
an assumed bearing of North 90 degrees 00 minutes 00 seconds West along the south line of said Lot
1 and along the northerly right-of-way line of Trunk Highway No. 108, a distance of 191.02 feet to the
point of beginning of the land to be described; thence North 01 degrees 27 minutes 50 seconds West
and parallel with the west line of said Lot 1, a distance of 449.77 feet; thence North 89 degrees 28
minutes 01 seconds West 250.15 feet; thence South 01 degrees 27 minutes 50 seconds East 450.27
feet to said northerly right-of-way line; thence South 89 degrees 28 minutes 01 seconds East along said
northerly right-of-way line, 195.97 feet; thence South 90 degrees 00 minutes 00 seconds East along said
northerly right-of-way line, 54.17 feet to the point of beginning; and
NOW, THEREFORE, BE IT FUTHER RESOLVED, by the Otter Tail County Board of Commissioners that it
is their desire to set the basic sale price of this parcel at $0.00 and to allow the City of Pelican Rapids to
purchase this property for the total of the applicable fees for the following reasons: 1.) the property has been
held by the City of Pelican Rapids since 1993 for an authorized public use; 2.) the intended use of this
property is to create additional affordable housing which is needed significantly in Otter Tail County and
specifically in the City of Pelican Rapids, 3.) requiring purchase at full market value or even a significantly
reduce market value will negatively impact the proposed housing project and, 4) the conditional use
restriction is scheduled to be released Sunday, January 22, 2023, which is 30 years form the date the state
deeds were acknowledged at which time the City of Pelican Rapids could use this property for any authorized
public purpose.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Wayne Johnson, Board Chair John Dinsmore, Clerk
Buffalo-Red River Watershed District (BRRWD)
Motion by Lindquist, second by Rogness and unanimously carried to appoint Peter Fjestad as Otter Tail
County’s representative to the BRRWD Board.
Highway Department Projects
Bid Award – S.A.P. 056-635-037 & Etc:
Motion by Huebsch, second by Rogness and unanimously carried to award the Highway 35 resurface project
to the low bidder, Mark Sand & Gravel Co. of Fergus Falls, MN, in the bid amount of $4,062,005.04.
Bid Award – S.A.P. 056-612-012 & S.A.P. 056-635-034:
Motion by Lindquist, second by Rogness and unanimously carried to concur with the award of the
reconstruction of CSAH No. 12 and 35, by the City of Dalton, to the low bidder, Crow River Construction of
New London, MN, in the bid amount of $6,146,003.75. The County’s share of the work is $2,418,582.00.
Contract for C.P. 18:TM – AAA Striping Co:
Motion by Lindquist, second by Rogness and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Highway Maintenance Contract between the County of Otter Tail and
AAA Striping Service Co. for County Wide Traffic Marking.
Contract for S.A.P. 056-608-029 & Etc. – Morris Sealcoat & Trucking, Inc:
Motion by Lindquist, second by Rogness and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Highway Maintenance Contract between the County of Otter Tail and
Morris Sealcoat & Trucking, Inc. for County Wide Seal Coat.
OTC Board of Commissioners’ Minutes
April 24, 2018
Page 11
Contract for Seasonal Supply of Hot Mix Bituminous – Central Specialties, Inc:
Motion by Lindquist, second by Rogness and unanimously carried to authorize the appropriate County
Officials’ signatures to execute Contracts between the County of Otter Tail and Central Specialties, Inc. for
seasonal supply of bituminous for East, West, and North Otter Tail County.
Contract for Seasonal Supply of Hot Mix Bituminous – Mark Sand & Gravel Co:
Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County
Officials’ signatures to execute Contracts between the County of Otter Tail and Mark Sand & Gravel Co. for
seasonal supply of bituminous for East, West, and North Otter Tail County.
Contract for Right-of-Way Brush and Weed Control – L & M Road Service LLC:
Motion by Lindquist, second by Huebsch and unanimously carried to authorize the appropriate County
Officials’ signatures to execute Contracts between the County of Otter Tail and L & M Road Service, LLC for
Brush Control and Weed Control for East and West Otter Tail County.
Contract for C.P. 18:CS – Fahrner Asphalt Sealers, LLC:
Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County
Officials’ signatures to execute a Highway Maintenance Contract between the County of Otter Tail and
Fahrner Asphalt Sealers, LLC for the CSAH crack sealing project.
Glendalough State Park Trail Center:
Motion by Huebsch, second by Rogness and unanimously carried to approve the letter of support for
Glendalough State Park Trail Center bonding in HF 2910 and SF 3074 as submitted by the Assistant
Highway Engineer.
Chemical Addiction Recovery Enterprise (C.A.R.E.)
Administrator John Dinsmore reported that the MN DHS C.A.R.E. substance abuse treatment services are
expected to resume in the fall of 2018. Admissions have been suspended since February 2018.
Adjournment
At 12:25 p.m., a motion was offered by Lindquist, seconded by Rogness and unanimously carried to declare
the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday,
May 1, 2018.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Wayne Johnson, Chair John Dinsmore, Clerk
CB/kd
OTC Board of Commissioners’ Minutes
April 24, 2018
Exhibit A, Page 1
WARRANTS APPROVED ON 4/24/2018
OTC Board of Commissioners’ Minutes
April 24, 2018
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes
April 24, 2018
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes
April 24, 2018
Exhibit A, Page 4
OTC Board of Commissioners’ Minutes
April 24, 2018
Exhibit A, Page 5
OTC Board of Commissioners’ Minutes
April 24, 2018
Exhibit B, Page 1
OTTER TAIL COUNTY
LAND & RESOURCE MANAGEMENT
PUBLIC WORKS DIVISION
WWW.CO.OTTER-TAIL.MN.US
GOVERNMENT SERVICES CENTER
540 WEST FIR AVENUE 218-998-8095
FERGUS FALLS, MN 56537 FAX: 218-998-8112
FEE SCHEDULE – April 24, 2018
(All Fees Are Non-Refundable)
Make Checks Payable to: “Otter Tail County Treasurer”
After-the-Fact Request 1,000.00 Plus Normal Fee
Appeal 300.00
Conditional Use Permit Application Includes State Legislative Recording Fee
- $46.00
Topographical Alteration / Extractive 500.00
Commercial / PUD / Miscellaneous 500.00
Interim Use Permit Application 500.00 Includes State Legislative Recording Fee
- $46.00
Lot Alteration Permit Application
Impervious Surface
0-100 ft2 50.00
101-500 ft2 75.00
501 or more ft2 100.00
Lot Alteration Permit
0-20 yds3 75.00
21-100 yds3 100.00
101-500 yds3 175.00
501-1,000 yds3 250.00
Pre-Application Inspection 75.00
Restrictive Layer Verification 75.00
Sewage System Permit Application
Basic
Licensed Installer & Privies 175.00
Self-Install 350.00
Advanced
0-2,500 GPD 300.00
2,501-5,000 GPD 500.00
5,001-10,000 GPD 1,000.00
Operating Permit Renewal 100.00
Site & Lot Alteration (Combined) Permit Application
0-260 ft2 and 0 yds3 150.00
0-260 ft2 and 1-20 yds3 225.00
0-260 ft2 and 21-100 yds3 250.00
0-260 ft2 and 101-500 yds3 325.00
0-260 ft2 and 501-1,000 yds3 400.00
261-1,000 ft2 and 0 yds3 200.00
OTC Board of Commissioners’ Minutes
April 24, 2018
Exhibit B, Page 2
261-1,000 ft2 and 1-20 yds3 275.00
261-1,000 ft2 and 21-100 yds3 300.00
261-1,000 ft2 and 101-500 yds3 375.00
261-1,000 ft2 and 501-1,000 yds3 450.00
1,001- ft2 or Larger and 0 yds3 250.00
1,001 ft2 or Larger and 1-20 yds3 325.00
1,001 ft2 or Larger and 21-100 yds3 350.00
1,001 ft2 or Larger and 101-500 yds3 425.00
1,001 ft2 or Larger and 501-1,000 yds3 500.00
Subdivision Filing Fee 650.00
Plus 50.00 Per Lot
Variance Application 500.00 Includes State Legislative Recording Fee
- $46.00
Wind Energy Conversion System Permit Application
Non-Commercial 150.00
Commercial 275.00
Make Checks Payable to: “Otter Tail County Recorder”
Final Plat $ 56.00 Set by State Legislature
Common Interest Community $ 56.00 Set by State Legislature
Covenants $ 46.00 Set by State Legislature
LR: Fee Schedule 2018 04-24-2018