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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/06/2018 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN March 6, 2018 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, March 6, 2018, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chair; Roger Froemming, Vice-Chair; John Lindquist, Lee Rogness (absent at 10:40 a.m.) and Doug Huebsch present. Approval of Agenda Chair Johnson called for approval of the Board Agenda. Motion by Froemming, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of March 6, 2018, with the following modifications: Postpone Request from DNR to Purchase Property until March 13, 2018 Postpone Public Works Committee Meeting until March 13, 2018 Add Finance Committee Meeting Add City of Vergas Letters of Support for Trails Update Regarding Single Sort Recycling Bond Request Consent Agenda Motion by Froemming, second by Rogness and unanimously carried to approve Consent Agenda items as follows: 1. February 27, 2018 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for March 6, 2018 (Exhibit A) 3. Issuance of Seasonal (9 month) Liquor and Sunday Liquor License to The Peak Supper Club from 4/1/18 to 12/31/18 Recess & Reconvene At 10:35 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a Finance Committee meeting. The County Board meeting was reconvened at 10:57 a.m. Vending Services County Attorney Michelle Eldien spoke to the Board regarding a letter dated August 26, 2016, regarding vending and coffee purchases. Commissioners indicated that this item was previously resolved. Trail Funding Letters of Support Motion by Rogness, second by Froemming and unanimously carried to authorize the Chairman’s signature on two letters of support for the City of Vergas for funding for the following trail projects: Long Lake Park Trail Project Dated March 6, 2018 Daniel Golner, MN DNR Vergas Multi-Use Trail Project Dated March 6, 2018 LCC on Minnesota Resources Solid Waste State Bond Funding Commissioner Rogness updated the Board on a recent legislative meeting at the Capitol and the solid waste projects contained in the bonding bill. Discussion followed regarding four solid waste projects in the bonding bill, regional solid waste disposal concepts, and the new single sort recycling project in Fergus Falls and Perham. OTC Board of Commissioners’ Minutes March 6, 2018 Page 2 Background & Third-Party Billing Fee & Collection Report Human Services staff briefed the Board on collection statistics for chemical dependency assessment fees, detoxification fees, and out of home placement fees for the last five years. Total collections for calendar year 2017 were reported as $317,035.09. In addition, recoveries for IV-E foster care reimbursements were $169,434.00 and $42,905.00 for rule 5 foster care facilities. Most of the recoveries are federal dollars from Medical Assistance or PMAP. Fraud & Collection Annual Report The Fraud Investigation Program Activity Report for calendar year 2017 was submitted. Fraud Investigator Sandy Holo reported overpayments and savings during the year as $233,732. Some overpayments are the result of an error on the part of the agency or household, not necessarily a result of fraud. Collections Officer Crystal Herman reported total collections, mostly from Medical Assistance estate recoveries, as $611,725.64 with Otter Tail County retaining $192,183.28 during 2017. Ice Damage Policy Land & Resource Director Bill Kalar discussed the current Ice Damage Policy with the Board. Commissioners requested that RtVision develop an online application for property owners to request ice damage repair along their shoreline that has occurred over the past winter. The Application would be completed online and would be logged with the parcel using the same process as other permit applications. The cost for this work is estimated at $500.00 to develop the application. This information will be shared at the annual contractor’s meeting scheduled for March 14, 2018. Joint Planning Meeting The Commissioners scheduled a luncheon meeting with the Board of Adjustment, Planning Commission and the Board of Commissioners on April 24, 2018. The Department of Natural Resources will be providing a training presentation dealing with shoreland variances. OTTER COUNTRY TRAIL ASSOCIATION (OCTA) GRANT-IN-AID FUNDING Otter Tail County Resolution No. 2018 – 19 Commissioner Froemming offered the following and moved its adoption: WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney; and THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Otter Country Trail Association Snowmobile Club for the 2018 - 2019 snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition. Commissioner Huebsch seconded the motion and, upon being put to vote, the resolution was unanimously adopted this 6th day of March 2018. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk OTC Board of Commissioners’ Minutes March 6, 2018 Page 3 Bill Introduced Regarding Hospitalization Criteria Deb Sjostrom, Human Services Director, briefed the Board regarding Senate File 2828 which was introduced in the House of Representatives. The Human Services staff is in favor of this bill and will follow its progress. Adjournment At 11:09 a.m., a motion was offered by Froemming, seconded by Lindquist and unanimously carried to declare the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 13, 2018. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes March 6, 2018 Exhibit A, Page 1 WARRANTS APPROVED ON 3/06/2018 OTC Board of Commissioners’ Minutes March 6, 2018 Exhibit A, Page 2