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Home My WebLink AboutBoard of Commissioners - Minutes - 01/09/2018 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN January 9, 2018 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, January 9, 2018, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chair, Roger Froemming, Vice-Chair; John Lindquist, Lee Rogness and Doug Huebsch present. Approval of Agenda Chair Johnson called for approval of the Board Agenda. Motion by Froemming, second by Huebsch and unanimously carried to approve the Board of Commissioners Agenda of January 9, 2018, with the following additions under General Discussion: Brian Armstrong – E911 Road Signs Mail Received by Board Members Consent Agenda Motion by Lindquist, second by Huebsch and unanimously carried to approve Consent Agenda items as follows: 1. January 2, 2018 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for January 9, 2018 (Exhibit A) 3. Human Services Bills & Claims 4. Human Services Contract Renewals 5. Human Services Contract Amendments 6. 2018 Solid Waste Hauler Licenses 7. Approve Tobacco License Application for The Corner Store 2018 – 2019 Natural Resources Block Grant (NRBG) Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute the FY2018 & 2019 State of Minnesota Board of Water and Soil Resources NRBG Agreement as presented by the Land & Resource Director. The total grant award is $193,200 and is used for the following programs: County Water Plan, Wetland Conservation Act, DNR Shoreland and MPCA Subsurface Sewage Treatment Systems (SSTS). One Watershed One Plan (1W1P) – Mustinka-Bois de Sioux Planning Area Pete Waller, Board of Water and Soil Resources (BWSR) Conservationist, addressed the Board regarding their concerns with the level of involvement by Commissioners and other Board members for the 1W1P development. Two documents were submitted titled “One Watershed, One Plan Content Requirements” and “One Watershed, One Plan Operating Procedures”. Because Otter Tail County has the potential for eight different plans, Commissioners requested further discussion on how to mitigate the time needed especially at the Policy Committee level. Mr. Waller reported that four of the eight watersheds in Otter Tail County have less than 5% land in the total watershed. The Policy Committee needs to be involved; however, relying on technical staff to bring issues to the County Board may alleviate the need to attend monthly meetings. Issues discussed were; 1) time commitment, 2) expense 3) protection of Otter Tail County citizen’s interests, 4) the opt out provision, 5) need for development of 1W1P to obtain grant funding, and 6) local input on projects. Brad Mergens, WOT Soil & Water Conservation District (SWCD) Manager, encouraged the Board to sign the Memorandum of Agreement for the Mustinka-Bois de Sioux Watershed Planning Area to give the County a voice in the process. This issue will be discussed further with the Public Works Committee where a timeline can be developed to create an understanding of the process moving forward. OTC Board of Commissioners’ Minutes January 9, 2018 Page 2 Court Appointed Attorney Contracts Motion by Rogness, second by Froemming and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Contract for Legal Services in Children in Need of Protection or Services, Permanency, and Termination of Parental Rights Cases between the County of Otter Tail and appropriate Counsel for Calendar Year 2018, subject to the approval of the judge(s) and attorney(s). Motion by Froemming, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute a Contract for Legal Services in Hospitalization Commitment Proceedings, Certain Guardianship/Conservatorship, Paternity, and Order to Show Cause Proceedings between the County of Otter Tail and each named Attorney (Counsel) for Calendar Year 2018, subject to the approval of the judge(s) and attorney(s). Strategic Planning Commissioners and County Officials will continue Strategic Planning Monday, March 19, 2018 from 8:30 a.m. to 2:30 p.m. with Roger Reinert as the Consultant/Facilitator. Website Proposal Motion by Rogness, second by Lindquist and unanimously carried to approve and authorize the appropriate County Officials’ signatures to execute a Website Proposal between Otter Tail County and CYBERsprout LLC, as presented by the Communications Director. The estimated cost is $20,000, to be paid from the Technology Fund, for professional services to develop a new County website. E-911 Residential Markers/Signs Motion by Froemming, second by Lindquist and unanimously carried to approve a Fee of $50.00 for replacing emergency residential markers that have been damaged or removed. The Fee is effective January 1, 2018. Agriculture Conferences Motion by Rogness, second by Huebsch and unanimously carried to authorize Commissioners’ attendance at the Farm Bill Forum Wednesday, January 24, 2018, from 6:30 – 8:30 p.m., at Lake Region Cooperative in Pelican Rapids, MN. Motion by Huebsch, second by Lindquist and unanimously carried to authorize Commissioners’ attendance at the 2018 Winter Crops & Soils Days seminar on Friday, February 9, 2018, at the West Central Research & Outreach Center in Morris, MN. Recess & Reconvene At 10:40 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The County Board meeting was reconvened at 10:47 a.m. Payment Approvals Motion by Froemming, second by Rogness and unanimously carried to approve the issuance of the following deposits to the Commissioner of Transportation for permits for work in Ditch 8 and Ditch 48: 1. Ditch 8 – Deer Creek (DM Enterprises) - $1,000.00 – (Removal of Vegetation within the County Ditch Channel) 2. Ditch 48 – Ottertail (Richard Grefe) - $1,000.00 - (Ditch Clean, Remove Vegetation in MNDOT Ditch) OTC Board of Commissioners’ Minutes January 9, 2018 Page 3 Correction to 2018 Printing and Publishing Bids Motion by Lindquist, second by Froemming and carried with Huebsch opposed, to correct the Printing and Publishing Bid for the Annual Financial Statement as follows: From: Pelican Rapids Press (Second Publication) - $10.79 per SAU to Pelican Rapids Press (Second Publication) = $16.65 per SAU Extension Committee Motion by Huebsch, second by Rogness and unanimously carried to send a Thank You letter to Julian Sjostrom for his long history of support and giving of time to the Otter Tail County Extension Committee and their various programs. Public Hearing – General Obligation Bonds Motion by Froemming, second by Lindquist and unanimously carried to schedule a Public Hearing at 10:00 a.m. on Tuesday, February 6, 2018, for the issuance of GO Bonds for Prairie Lakes Municipal Solid Waste Authority (PLMSWA) project consisting of equipment improvements. The Public Hearing will be held during a regular County Board meeting at the Government Services Center in Fergus Falls, MN. Adjournment At 11:02 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 23, 2018. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Wayne Johnson, Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes January 9, 2018 Exhibit A, Page 1 WARRANTS APPROVED ON 01/09/2018 OTC Board of Commissioners’ Minutes January 9, 2018 Exhibit A, Page 2