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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 12/03/2019 OTTER TAIL COUNTY BOARD OF COMMISSIONERS AGENDA PACKET Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, December 3, 2019 8:30 a.m. Table of Contents 2.1 Draft Otter Tail County Board Minutes for 11.26.19 2.2 Otter Tail County Bills-Warrants for 12.03.19 5.0 2020-2022 Essential Supervisors Unit Contract 6.0 Out of State Travel Request 7.0 Approval of Final Plats 8.0 Highway Items Page 1 of 5 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN November 26, 2019 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:31 a.m. Tuesday, November 26, 2019, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness, Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present. Commissioner John Lindquist was absent. Approval of Agenda Chair Huebsch called for approval of the Board Agenda. Motion by Rogness, second by Murphy and unanimously carried to approve the Board of Commissioners Agenda of November 26, 2019, with the following changes: Addition of purchase of property located at 29024 County Highway 45, Underwood, MN Consent Agenda Motion by Murphy, second by Johnson and unanimously carried to approve Consent Agenda items as follows: 1. November 19, 2019, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for November 26, 2019, as amended (Exhibit A) 3. Human Services Warrants/Bills for November 26, 2019 (Exhibit A) 4. Approval of a 2020 Tobacco License for Bobby Schempp Jr./ECR Assets LLC dba Lakeland General Store 5. Revised West Central MN Drug & Violent Crimes Task Force Joint Powers Agreement 6. Request for Approval of Final Payment – S.A.P. 056-672-006 Mark Sand & Gravel Co. A Place to Belong Board President Sean Sullivan, Executive Director Paige Carlson, Board Vice President Dawn Saxton and Board member Bruce Hoffmann briefed the Board regarding A Place to Belong, an organization that has been in existence for more than 20 years and provides a variety of services for individuals with mental illness. They discussed the different activities available to members and provided brochures and an event calendar to the Board. Currently, there are 164 active members with two locations in Fergus Falls and Detroit Lakes and are open Monday through Friday 9:00 a.m. until 5:00 p.m. Commissioners expressed appreciation and a resolution was offered. Resolution in Support of “A Place to Belong’s” Initiative to Seek Additional Mental Health Funding from the State of Minnesota County of Otter Tail Otter Tail County Resolution No. 2019 – 86 The following resolution was offered by Rogness, who moved to support additional state mental health funding from the State of Minnesota to expand: WHEREAS, Adult Mental Health Initiatives (AMHI) are regional collaborations charged with overseeing adult mental health services and funding to counties and tribal governments in their area; and Board of Commissioners’ Meeting Minutes November 26, 2019 Page 2 of 5 WHEREAS, the State of Minnesota passed legislation in 1996 to create and expand grant funding for regional partnerships to continue planning and service expansion efforts. Over time, this has resulted in 18 regional county initiatives and the White Earth Nation tribe who have identified as AMHI’s; and WHEREAS, the AMHI’s continue to monitor, evaluate and reconfigure their service models while each county retains its role as the local mental health authority, enabling service delivery designs that are unique to each AMHI; and WHEREAS, the counties of Becker, Clay, Otter Tail and Wilkin formed, in 1996, an Adult Mental Health Initiative known as BCOW that has overseen and monitoring the development of a range of mental health services, including four social club/drop-in center models, targeted to serve persons who have experienced serious and persistent mental illness; and WHEREAS, A Place to Belong, based in Fergus Falls, MN has experienced growth and increased membership due to the increasing and recognized needs of persons experiencing serious and persistent mental illness; and WHEREAS, the existing state funding formula for state appropriated funds is in need of modification and increased support to address the increased social, housing, employment and treatment needs of persons living in a large, geographically diverse county; and WHEREAS, A Place to Belong is a qualified 501(c)(3) not-for-profit corporation who has achieved community support and recognition by local governments, employers, business community and the human service delivery system. THEREFORE, BE IT RESOLVED THAT: As part of its 2020 legislative priorities, the County of Otter Tail will include support of state legislation that seeks additional funding to support expansion of increased Adult Mental Health Initiative funding for social club/drop-in center models, as well as other mental health services, to better serve the needs of persons who experience serious and persistent mental illness/serious mental illness and increase their ability to live self-sufficient, independent and community-based lives. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Murphy, and, after discussion and commendation thereof and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, Minnesota, this 26th day of November 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________________ By: __________________________________ Attest: ______________________________ Douglas Huebsch, Board Chairperson John Dinsmore, Board Clerk Region 4 Regional Transportation Family & Community Services Director Heather Molesworth and West Central Community Action Chief Executive Officer Missy Becker-Cook provided an update to the Board regarding transportation in Region 4. They plan to create effective and efficient transportation for individuals in Region 4 by compiling transportation data, filing transportation gaps, increase access, decrease barriers and improve access across county lines. Their goal is to provide a one-call, one-click call center to connect transportation and expand statewide. Board of Commissioners’ Meeting Minutes November 26, 2019 Page 3 of 5 Recess & Reconvene At 9:28 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for short break. The Board of Commissioners meeting was reconvened at 9:39 a.m. Pomme de Terre River Comprehensive Watershed Management Plan Land and Resource Assistant Director Kyle Westergard and West Otter Tail Soil and Water Conservation District Manager Brad Mergens provided information to the Board on November 5, 2019 regarding the Pomme de Terre River Comprehensive Watershed Management Plan and requested feedback. No concerns were expressed, and the following was offered: Motion by Rogness, second by Johnson and unanimously carried to recommend to the Pomme de Terre River Watershed Policy Committee that the Pomme de Terre River Comprehensive Watershed Management Plan be submitted for the formal 60 day review. Purchase of Property Motion by Murphy, second by Johnson and unanimously carried to authorize appropriate County Officials’ signatures to execute the purchase agreement in the amount of $20,000 in addition to an estimated $6,000 in back taxes and closing costs for the property located at 29024 County Highway 45, Underwood, MN. Pelican Rapids Redemption Center Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County Officials’ signatures to execute the quit claim deed between the County of Otter Tail as grantor and Larry’s Super Market of Pelican Rapids as grantee for the conveyance of the Pelican Rapids Redemption Center, Parcel 76000990660005 legally described in Exhibit B. Issuance of County Credit Card Motion by Johnson, second by Murphy and unanimously carried to approve the issuance of a county credit card to the Chief Deputy County Recorder. Approval of Payment Motion by Rogness, second by Murphy and unanimously carried to approve payment in the amount of $1,453.00 to Sanford Health for services provided under the provision of MS 609.35. Transfer of Funds Motion by Rogness, second by Johnson and unanimously carried to approve a transfer in the amount of $1,898,725.11 from the Human Services Fund to the County’s Debt Service (35-801) Fund for the defeasance of that portion of the 2016A Bonds related to the bonds originally issued to finance the Chemical Dependency Facility known as 1174 Western Avenue. The total amount required for defeasance is $2,433,501.07 in which the county was able to provide $534,775.96 from the Debt Service Fund with the intent to repay the Human Services Fund from future lease payments and/or proceeds of any future sale. Civil Process Printing Fee Motion by Johnson, second by Murphy and unanimously carried to approve the addition of the following printing fees to the Civil Process Fee-for-Service Schedule effective December 1, 2019: $1.00 (1-24 pages), $2.00 (25-49 pages), $5.00 (50+ pages). The fees will provide for paperwork previously mailed that is now e-mailed, printed and distributed by the Sheriff’s office. Board of Commissioners’ Meeting Minutes November 26, 2019 Page 4 of 5 County Administrator and Deputy Administrator Appointments County of Otter Tail Otter Tail County Resolution No. 2019 – 85 The following resolution was offered by Rogness, who moved to appoint Nicole Hansen as County Administrator and Nicholas Leonard as Deputy County Administrator effective January 1, 2020: WHEREAS, effective January 31, 2020, the current Otter Tail County Administrator will retire following the completion of a three-year appointment and contract; and WHEREAS, the County of Otter Tail, as authorized by Minnesota Statute 375A.06, elected to establish the office of county administration in 2013; and WHEREAS, in January 2017, three finalists were considered for the county administrator position. The Board appointed one of the candidates and entered into a three-year contract. The appointed county administrator was directed to develop a succession plan so that the other two candidates would assume/perform the essential functions of the county administrator following the incumbent’s contract termination or retirement; and WHEREAS, the current County Administrator’s position description’s essential functions will be re-prioritized. A Deputy Administrator position description has been developed and approved in coordination with human resources and our Decision Band Method (DBM) consultants. The two position descriptions (see attached) delineate which position will play the lead role in the management of internal governmental operations, personnel administration, external relationships, economic development and long-range strategic planning implementation; and WHEREAS, the newly appointed individuals will assume the essential duties and responsibilities of county administration in addition to continuation of the performance of their current positions’ essential duties and responsibilities and that the annual compensation of the respective positions, effective January 1, 2020, shall be outlined as follows: (1) In accordance with the Otter Tail County Classification and Compensation Policy, the county administrator position salary will be classified and reimbursed at Grade E81/2/3 (2) In accordance with the Otter Tail County Classification and Compensation Policy, the Deputy County Administrator position classification and salary will be based on a DBM evaluation of the newly developed position description. WHEREAS, since the essential functions of the current County Administrator will be delegated to the positions described above, Otter Tail County will realize a net cost savings since the current 2020 budgeted expenses (salary, benefits) of the retiring county administrator will be reduced; and WHEREAS, the County Administrator, the Deputy County Administrator and the County of Otter Tail shall be subject to the Personnel Rules of Otter Tail County as amended from time to time. THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners, in accordance with the succession plan and priorities outlined in 2017, elect to appoint Nicole Hansen as the County Administrator and Nicholas Leonard as the Deputy County Administrator effective January 1, 2020. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Murphy, and, after discussion and commendation thereof and upon vote being taken thereon, the resolution was adopted unanimously. Board of Commissioners’ Meeting Minutes November 26, 2019 Page 5 of 5 Adopted at Fergus Falls, Minnesota, this 26th day of November 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________________ By: __________________________________ Attest: ______________________________ Douglas Huebsch, Chairperson John Dinsmore, Clerk Proposed 2020 Board of Commissioners’ Meeting Schedule County Administrator John Dinsmore presented a revised proposed 2020 Board of Commissioners’ meeting schedule. Commissioners provided feedback and necessary changes will be made and brought back to the Board on December 17, 2019 for approval. 2020 Budget Preparation County Administrator John Dinsmore briefed the Board regarding discussion at the Finance Committee meeting held on November 19, 2019. The Board discussed bonding and items they would like to remain in the budget. Truth in Taxation is scheduled for 6:00 p.m. on December 3rd at the Government Services Center in Fergus Falls and the budget is set to be finalized on December 17th. Adjournment At 11:14 a.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 12:00 p.m. on Tuesday, December 3, 2019, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:__________________________ By: _______________________________________ Attest: _________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk Board of Commissioners’ Meeting Minutes November 26, 2019 (Exhibit A) Page 1 of 5 Board of Commissioners’ Meeting Minutes November 26, 2019 (Exhibit A) Page 2 of 5 Board of Commissioners’ Meeting Minutes November 26, 2019 (Exhibit A) Page 3 of 5 Board of Commissioners’ Meeting Minutes November 26, 2019 (Exhibit A) Page 4 of 5 Board of Commissioners’ Meeting Minutes November 26, 2019 (Exhibit A) Page 5 of 5 Board of Commissioners’ Meeting Minutes November 26, 2019 (Exhibit B) Page 1 of 1 All of Lots One (1) and Two (2) and part of Lots Eleven (11) and Twelve (12), Block Twelve (12) of Sawbridge’s Addition to Pelican Rapids, on file and of record in the office of the County Recorder in and for Otter Tail County, Minnesota, more particularly described as follows: Beginning at the Northwest corner of said Lot 2; thence South 89 degrees 33 minutes 52 seconds East (assumed bearing) along the North line of said Lots 2 and 1 a distance of 100.28 feet to the Northeast corner of said Lot 1: thence South 00 degrees 00 minutes 52 seconds East along the East line of said Lots 1 and 12 a distance of 150.59 feet; thence North 89 degrees 59 minutes 07 seconds West a distance of 21.09 feet; thence South 00 degrees 00 minutes 53 seconds West a distance of 6.55 feet; thence North 89 degrees 59 minutes 07 seconds West a distance of 79.15 feet to the West line of said Lot 11; thence North 00 degrees 01 minutes 32 seconds West along the west line of said Lots 11 and 2 a distance of 157.87 feet to the point of beginning. Containing 15,655 square feet. Together with and subject to an Easement for Ingress and Egress purposes, said Easement is hereinafter described as Easement A. Also, together with and subject to a party wall agreement along the South line thereof. Also subject to any other easements or restrictions of record. Easement A An Easement for Ingress and Egress purposes, said Easement is described as follows: The West 8.00 feet of Lot One (1), Block One (1) of Haugen’s Rolling Acres, on file and of record in the office of the County Recorder in and for Otter Tail County, Minnesota. Together with the East 8.00 feet of Lots One (1) and Twelve (12), Block Twelve (12), of Sawbridge’s Addition to Pelican Rapids, on file and of record in the office of the County Recorder in and for Otter Tail County, Minnesota. together with all hereditaments and appurtenances belonging thereto, subject to the following exceptions: 1. Party Wall and Maintenance Agreement dated the same day, March 7, 1991, as the Warranty Deed, between Jerry Leaf and Roger Schleske, and the County of Otter Tail, with respect to a Party Wall Agreement and Repair and Maintenance Agreement. This Quit Claim Deed is subject to the terms and conditions of that Party Wall and Maintenance Agreement and further conveys to Grantee the rights specified in the Party Wall and Maintenance Agreement. 2. Right-of-Way Easement to Otter Tail Power Company. COMMISSIONER'S VOUCHERS ENTRIES11/26/2019 csteinba N N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 3:52:08PM ASPIRE PSYCHOLOGICAL & CONSULTING SVCS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 3:52:08PM11/26/2019 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-112-000-0000-6487 323.96 ACCT 74553 TOOLS 7082019 Tools & Minor Equipment N 01-061-000-0000-6680 1,083.32 A2RJVV5AA0WI1P VOIP PHONES 13YX-FR31-1G19 Computer Hardware N 01-061-000-0000-6406 158.89 A2RJVV5AA0WI1P MOUSES/SCISSORS 19VV-JJN1-9XM3 Office Supplies N 01-121-000-0000-6239 437.80 A2RJVV5AA0WI1P LASER PRINTERS 1MV1-6RXD-HRG9 MDVA Grant N 14-061-000-0000-6680 2,328.00 A2RJVV5AA0WI1P DOCKING STATION 1L11-KN4C-4PDY Computer Hdwe And Disks N 50-000-000-0000-6290 17.03 ACCT 160002035 1601928928 Contracted Services N 50-390-000-0000-6290 17.04 ACCT 160002035 1601928928 Contracted Services.N 50-399-000-0000-6290 32.06 ACCT 160002035 1601928928 Contracted Services.N 01-091-000-0000-6369 182.00 56-CR-17-2533 TRANSCRIPT 11/21/19 Miscellaneous Charges Y 01-013-000-0000-6276 3,100.00 56-JV-19-2728 D BUBLITZ 779 Professional Services N 01-061-000-0000-6276 2,000.00 HAUL 5 PHOTO COPIERS 0063 Professional Services N 01-091-000-0000-6369 229.68 PREPARE CASE FILE COPIES 72607 Miscellaneous Charges N 50-000-000-0110-6290 10.00 COOLER RENT 76687 Contracted Services.N 50-000-000-0130-6290 10.00 COOLER RENT 76743 Contracted Services.N 15007 ACME TOOLS FARGO 323.9615007 14386 AMAZON CAPITAL SERVICES INC 4,008.0114386 13620 AMERIPRIDE SERVICES INC 66.1313620 11 ANDERSON RPR/CHERI 182.0011 14527 3,100.0014527 15933 BAC RECYCLING 2,000.0015933 1711 BACHMAN PRINTING 229.681711 1755 BEN HOLZER UNLIMITED WATER LLC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ASPIRE PSYCHOLOGICAL & CONSULTING SVCS ACME TOOLS FARGO AMAZON CAPITAL SERVICES INC AMERIPRIDE SERVICES INC ANDERSON RPR/CHERI BAC RECYCLING BACHMAN PRINTING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 3:52:08PM11/26/2019 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems 01-112-000-0000-6342 540.00 9 CHRISTMAS WREATHS JCN019 Service Agreements N 10-304-000-0000-6572 465.00 SUPPLIES 3729926 Repair And Maintenance Supplies N 01-112-000-0000-6560 26.95 ACCT 716131 UNLEADED 10/3/19 36436 Gasoline & Oil N 01-112-106-0000-6572 45.92 ACCT 716131 SUPPLIES 36437 Repair And Maint Supplies N 01-112-106-0000-6572 35.97 ACCT 716131 SUPPLIES 36511 Repair And Maint Supplies N 01-112-000-0000-6560 30.02 ACCT 716131 PREMIUM 10/8/19 36512 Gasoline & Oil N 01-112-106-0000-6572 59.90 ACCT 716131 SOLAR SALT 36538 Repair And Maint Supplies N 01-112-106-0000-6572 29.96 ACCT 716131 SUPPLIES 36678 Repair And Maint Supplies N 01-112-000-0000-6560 29.17 ACCT 716131 UNLEADED 10/21/19 36679 Gasoline & Oil N 01-112-000-0000-6560 14.81 ACCT 716131 PREMIUM 10/21/19 36680 Gasoline & Oil N 01-031-000-0000-6406 4.00 ACCT 2189988076 COLOR PENS 07187 Office Supplies N 01-031-000-0000-6406 13.96 ACCT 2189988076 COLOR PENS 444603 Office Supplies N 01-041-000-0000-6406 48.75 ACCT 2189988030 BINDERS 444681 Office Supplies N 01-041-000-0000-6406 50.03 ACCT 2189988030 SUPPLIES 444682 Office Supplies N 01-002-000-0000-6240 201.60 ACCT 368 NOV OPEN HOUSES 933666 Publishing & Advertising N 01-002-000-0000-6240 268.80 ACCT 3652 OCT 22 MINUTES 933811 Publishing & Advertising N 10-304-000-0000-6565 212.28 D.E.F. FLUID 168563 Fuels - Diesel N 20.001755 13870 BOY SCOUT TROOP 305 540.0013870 12785 CERTIFIED LABORATORIES 465.0012785 12485 COOP SERVICES INC 272.7012485 32603 COOPERS TECHNOLOGY GROUP 116.7432603 35011 DAILY JOURNAL/THE 470.4035011 9672 DEANS DISTRIBUTING 212.289672 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 8 Transactions 4 Transactions 2 Transactions 1 Transactions BEN HOLZER UNLIMITED WATER LLC BOY SCOUT TROOP 305 CERTIFIED LABORATORIES COOP SERVICES INC COOPERS TECHNOLOGY GROUP DAILY JOURNAL/THE DEANS DISTRIBUTING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 3:52:08PM11/26/2019 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems 50-399-000-0000-6290 1,848.48 ACCT 223 TIPPING FEES APR 2019 3709 Contracted Services.N 01-002-000-0000-6369 30.00 SNACKS FOR BOARD MEETING 11/19/19 Miscellaneous Charges N 01-044-000-0000-6331 116.63 LODGING - VANGUARD USER GROUP 11/13/19 Meals And Lodging N 35-004-000-0000-6750 3,000.00 ARBITRAGE REPORTING BOND 2011B 80999 Interest And Fiscal Fees Gsb N 01-112-104-0000-6572 113.46 ACCT 4205 FLOORING SUPPLIES 58637 Repair And Maintenance Supplies N 10-302-000-0000-6350 536.25 SERVICE 42404 Maintenance Contractor N 50-000-000-0170-6863 765.00 LEACHATE HAULING 11/14/19 42388 Leachate Disposal N 02-103-000-0000-6369 2,886.70 LAREDO USAGE OCT 2019 0223897-IN Miscellaneous Charges N 50-000-000-0170-6290 116.00 ACCT 12465 RAT CONTROL 145998 Contracted Services.N 10-304-000-0000-6572 91.74 PARTS 9353428213 Repair And Maintenance Supplies N 14946 DEM-CON MATERIALS RECOVERY LLC 1,848.4814946 11391 DOUBLE A CATERING 30.0011391 6858 DULSKI/JOEL 116.636858 5485 EHLERS & ASSOCIATES INC 3,000.005485 5322 FERGUS HOME & HARDWARE 113.465322 2153 FERGUS POWER PUMP INC 1,301.252153 13636 FIDLAR TECHNOLOGIES, INC 2,886.7013636 5066 GODFATHERS EXTERMINATING INC 116.005066 52564 GRAINGER INC 91.7452564 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions DEM-CON MATERIALS RECOVERY LLC DOUBLE A CATERING DULSKI/JOEL EHLERS & ASSOCIATES INC FERGUS HOME & HARDWARE FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES, INC GODFATHERS EXTERMINATING INC GRAINGER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 3:52:08PM11/26/2019 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-041-000-0000-6342 354.00 AGREE 025-1114829-000 25960002 Service Agreements N 01-042-000-0000-6342 118.02 AGREE 025-1114829-000 25960002 Service Agreements N 01-061-000-0000-6342 406.28 ACCT 73632 SEQUEL DATA ACESS V0000107863 Service Agreements N 01-201-000-0000-6406 79.43 BALANCE OF INV SUM-047201 047201 Office Supplies N 01-121-000-0000-6239 68.80 ACCT 45604 VETS SERVICE OFFICE 2148767 MDVA Grant N 50-000-000-0000-6379 180.00 STORE PLOW & SAND BOX 0117109 Miscellaneous Charges N 01-013-000-0000-6262 360.00 56-JV-18-3657 J STEWART 01168 Public Defender Y 10-304-000-0000-6572 217.08 PARTS 7527557 Repair And Maintenance Supplies N 10-304-000-0000-6300 90.00 SERVICE 10223 Building And Grounds Maintenance N 10-302-000-0000-6514 2,360.88 SALT 376827 Salt N 13522 GREATAMERICA FINANCIAL SVCS 472.0213522 8090 HELPSYSTEMS LLC 406.288090 38100 INNOVATIVE OFFICE SOLUTIONS 79.4338100 10959 JOBSHQ 68.8010959 2945 JOHNSON/DEAN 180.002945 15617 JORUD LAW OFFICE 360.0015617 1002 KIMBALL MIDWEST 217.081002 1008 KOEP'S SEPTIC LLC 90.001008 6432 L & O ACRES TRANSPORT INC 2,360.886432 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions GREATAMERICA FINANCIAL SVCS HELPSYSTEMS LLC INNOVATIVE OFFICE SOLUTIONS JOBSHQ JOHNSON/DEAN JORUD LAW OFFICE KIMBALL MIDWEST KOEP'S SEPTIC LLC L & O ACRES TRANSPORT INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 3:52:08PM11/26/2019 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-302-000-0000-6369 339.15 SERVICE 344513099385 Miscellaneous Charges N 10-302-000-0000-6369 37.50 SERVICE 706656399000 Miscellaneous Charges N 50-399-000-0000-6290 37.50 ACCT 1028714 SIMON, SETHRENA 10/1/19 Contracted Services.6 01-031-000-0000-6276 14,178.00 ACCT 36093 HEALTH & SAFETY 90782 Professional Services N 10-302-000-0000-6369 29.50 SERVICE 90814 Miscellaneous Charges N 50-399-000-0000-6290 88.50 ACCT 36093 DRUG TESTING 90814 Contracted Services.N 50-399-000-0000-6291 500.00 CARDBOARD 11/18/19 73297 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 11/20/19 73301 Contract Transportation N 10-304-000-0000-6572 388.51 PARTS 9307168576 Repair And Maintenance Supplies N 10-304-000-0000-6572 812.66 PARTS 356235 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,035.10 PARTS 356237 Repair And Maintenance Supplies N 10-304-000-0000-6572 118.06 PARTS 356479 Repair And Maintenance Supplies N 10-302-000-0000-6515 1,671.68 SIGNS 206630 Signs And Posts N 50-000-000-0130-6300 15.78 ACCT 984898 LAWN RAKE 083327/1 Building And Grounds Maintenance N 50-000-000-0130-6300 81.96 ACCT 984898 PUMP RENTAL 083390/1 Building And Grounds Maintenance N 50-000-000-0130-6300 15.00 ACCT 984898 RENTAL REFUND 083394/1 Building And Grounds Maintenance N 79 LAKE REGION HEALTHCARE 414.1579 41450 LAKES COUNTRY SERVICE CO OP 14,296.0041450 81 LARRY OTT INC TRUCK SERVICE 1,000.0081 1020 LAWSON PRODUCTS INC 388.511020 1022 LITTLE FALLS MACHINE INC 1,965.821022 511 M-R SIGN COMPANY INC. 1,671.68511 9930 MARKS FLEET SUPPLY INC 82.749930 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 3 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions - 3 Transactions LAKE REGION HEALTHCARE LAKES COUNTRY SERVICE CO OP LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LITTLE FALLS MACHINE INC M-R SIGN COMPANY INC. MARKS FLEET SUPPLY INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 3:52:08PM11/26/2019 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-112-108-0000-6572 950.00 PAINT TREASURER'S OFFICE 4362 Repair And Maintenance Supplies N 10-304-000-0000-6572 317.10 PARTS 49139 Repair And Maintenance Supplies N 10-304-000-0000-6306 650.00 SERVICE 644528 Repair/Maint. Equip N 50-000-000-0120-6291 824.00 HAULING CHARGES 11/11/19 39079 Contract Transportation N 50-000-000-0170-6291 6,262.17 HAULING CHARGES 11/11/19 39079 Contract Transportation N 50-399-000-0000-6291 1,456.00 HAULING CHARGES 11/11/19 39079 Contract Transportation N 01-149-000-0000-6369 1,200.00 ACCT 679827 5MB DATA PLAN 1023512 Miscellaneous Charges N 01-149-000-0000-6354 99.97 ACCT 497137 WINDSHIELD REPAIR 05537-640864 Insurance Claims N 01-101-000-0000-6330 70.76 MILEAGE - RECORDER MEETINGS 11/20/19 Mileage N 01-101-000-0000-6331 15.00 MEAL - RECORDER MEETINGS 11/20/19 Meals And Lodging N 50-000-000-0130-6290 200.00 JETTED LEECH FIELD LINES 18165 Contracted Services.N 01-002-000-0000-6818 3,050.35 LRSP PROFESSIONAL SERVICES 11025.00-22 Board Contingency N 11384 NEWMAN PAINTING INC 950.0011384 6006 NORTHERN SAFETY TECHNOLOGY INC 317.106006 1073 OLSEN COMPANIES 650.001073 7392 OTTERTAIL TRUCKING INC 8,542.177392 12526 PRECISE MRM LLC 1,200.0012526 9012 SAFELITE FULFILLMENT INC 99.979012 13735 SCHMALTZ/CAROL 85.7613735 700 SEWER SERVICE INC 200.00700 6321 SRF CONSULTING GROUP INC Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions NEWMAN PAINTING INC NORTHERN SAFETY TECHNOLOGY INC OLSEN COMPANIES OTTERTAIL TRUCKING INC PRECISE MRM LLC SAFELITE FULFILLMENT INC SCHMALTZ/CAROL SEWER SERVICE INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 3:52:08PM11/26/2019 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-303-000-0000-6278 3,968.15 SERVICE 10246.00-17 Engineering & Hydrological Testing N 10-303-000-0000-6278 279.14 SERVICE 13058.00-1 Engineering & Hydrological Testing N 10-303-000-0000-6278 2,410.31 SERVICE 13062.00-2 Engineering & Hydrological Testing N 50-000-000-0000-6290 171.98 SOLID WASTE MANAGEMENT PLAN 12682.00-2 Contracted Services N 01-112-101-0000-6485 75.93 ACCT 00224000 SUPPLIES 844756-1 Custodian Supplies N 01-112-108-0000-6485 340.99 ACCT 00224002 SUPPLIES 845340 Custodian Supplies N 10-304-000-0000-6572 120.48 SUPPLIES 844747 Repair And Maintenance Supplies N 50-000-000-0150-6857 60.00 MISC RECYCLING 3900 Appliance Disposal N 50-000-000-0150-6857 600.00 MISC RECYCLING 3901 Appliance Disposal N 23-705-000-0000-6240 312.50 BIG BUILD STICKERS 207464D Publishing & Advertising N 01-061-000-0000-6342 2,919.56 NETWORK CAMERAS 39645 Service Agreements N 50-000-000-0000-6240 72.75 ACCT 1980 HOLIDAY LIGHTS 58681 Publishing & Advertising N 01-149-000-0000-6354 150.00 UNIT 115 REPLACE WINDSHIELD 5499 Insurance Claims N 01-149-000-0000-6354 150.00 UNIT 403 REPLACE WINDSHIELD 5500 Insurance Claims N 01-061-000-0000-6342 1,483.26 ACCT 33780558 CN 500-0589834 400126835 Service Agreements N 9,879.936321 48183 STEINS INC 537.4048183 10899 SURPLUS WAREHOUSE OF WILLMAR INC 660.0010899 8718 TAG UP 312.508718 5965 TECH CHECK LLC 2,919.565965 42537 THIS WEEKS SHOPPING NEWS 72.7542537 14162 UNLIMITED AUTO GLASS INC 300.0014162 15431 US BANK EQUIPMENT FINANCE Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions SRF CONSULTING GROUP INC STEINS INC SURPLUS WAREHOUSE OF WILLMAR INC TAG UP TECH CHECK LLC THIS WEEKS SHOPPING NEWS UNLIMITED AUTO GLASS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 3:52:08PM11/26/2019 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 50-000-000-0000-6379 50.00 USA FLAG 5X8 892071 Miscellaneous Charges N 50-000-000-0000-6406 1,035.60 ACCT 7495 LASER WEIGHING DOCS 437829 Office Supplies N 01-280-000-0000-6330 22.04 MILEAGE - FISH OPENER PLANNING 11/18/19 Mileage N 50-000-000-0110-6852 471.88 ACCT 3-85099-73002 0002221-0010-9 Msw By Passed Expense N 50-000-000-0120-6852 3,214.06 ACCT 3-85099-73002 0002221-0010-9 Msw By Passed Expense N 50-000-000-0130-6852 1,033.48 ACCT 3-85099-73002 0002221-0010-9 Msw By Passed Expense N 50-000-000-0150-6852 848.24 ACCT 3-85099-73002 0002221-0010-9 MSW By-Passed Expense N 50-000-000-0170-6852 12,862.90 ACCT 3-85099-73002 0002221-0010-9 Msw By Passed Expense N 1,483.2615431 11823 VFW POST 612 50.0011823 51002 VICTOR LUNDEEN COMPANY 1,035.6051002 11184 WALETZKO/PATRICK 22.0411184 2278 WASTE MANAGEMENT 18,430.562278 93,313.15 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions Final Total ............59 Vendors 102 Transactions US BANK EQUIPMENT FINANCE VFW POST 612 VICTOR LUNDEEN COMPANY WALETZKO/PATRICK WASTE MANAGEMENT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 3:52:08PM11/26/2019 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems Page 10Audit List for Board Otter Tail County Auditor Community Development Authority Amount 35,267.97 General Revenue Fund 1 2,886.70 General Fund Dedicated Accounts 2 16,150.57 Road And Bridge Fund 10 2,328.00 Capital Improvement Fund 14 312.50 23 3,000.00 Debt Service Fund 35 33,367.41 Solid Waste Fund 50 93,313.15 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . LABOR AGREEMENT between COUNTf OF OTTER TAIL Fergus Falls MN and LAW ENFORCEMENT LABOR SERVICES, INC. ESSENTIAL SUPERVISORS UNIT LOCAL NO. 396 January 1, 2020 through December 31,2022 TABLE OF CONTENTS Essential Supervisors Unit ARTICLE 1. PURPOSE OF AGREEMENT .......................................................................... 1 ARTICLE 2. RECOGNITION ................................................................................................ 1 ARTICLES. DEFINITIONS....................................................................................................... 1 ARTICLE 4. EMPLOYER SECURITY....................................................................................... 2 ARTICLES. EMPLOYER AUTHORITY................................................................................... 2 ARTICLE 6. UNION SECURITY............................................................................................... 3 ARTICLE 7. GRIEVANCE PROCEDURE................................................................................. 3 ARTICLE 8. SAVINGS CLAUSE ........................................................................................... 5 ARTICLE 9. SENIORIF^....................................................................................................... 5 ARTICLE 10. DISCIPLINE..,.,..................,......,............,...,,.............,.......................,.....,..,.......^ ARTICLE 11. CONSTITUTIONAL PROTECTION.................................................................... 6 ARTICLE 12. WORK SCHEDULE............................................................................................ 7 ARTICLE 13. OVERTIME........................................................................................................ 7 ARTICLE 14. COURT TIME ................................................................................................... 8 ARTICLE 15. CALL BACK TIME.............................................................................................. 8 ARTICLE 16. MEAL REIMBURSEMENT................................................................................. 8 ARTICLE 17. INSURANCE ...................................................................................................... 8 ARTICLE 18, HOLIDAYS .................................................................................................. 10 ARTICLE 19. VACATION SCHEDULE................................................................................... 11 ARTICLE 20. SICK LEAVE..................................................................................................... 11 ARTICLE 21. WAGES............................................................................................................ 12 ARTICLE 22. UNIFORM ALLOWANCE ................................................................................. 13 ARTICLE 23. INJURY ON DUTi^........................................................................................ 13 ARTICLE 24. SAFETY............................................................................................................ 13 ARTICLE 25. WORKERS' COMPENSATION ...................................................................... 14 ARTICLE 26. VIOLENCE AND HARASSMENT..................................................................... 14 ARTICLE 27. RESIGNATION................................................................................................. 14 ARTICLE 28. LEAVES OF ABSENCE.................................................................................... 14 ARTICLE 29, POST-EMPLOYMENT HEALTH PLAN............................................................ 15 ARTICLE 30. TRAINING/DEVELOPMENT/PERFORMANCE................................................ 16 ARTICLE 31. P.O.S.T. LICENSE .......................................................................................... 16 ARTICLE 32. WAIVER .......................................................................................................... 16 ARTICLE 33. JOINT PREPARATION OF AGREEMENT....................................................... 16 ARTICLE 34. DURATION....................................................................................................... 17 APPENDIX A - Classification, Position, and Grade ................................................................ 18 APPENDIX B-Salary Schedules for 2020, 2021, and 2022 ................................................ 19 LABOR AGREEMENT between COUNTY OF OTTER TAIL andLAW ENFORCEMENT LABOR SERVICES LOCAL NO. 396 Essential Supervisors Unit ARTICLE 1. PURPOSE OF This Agreement, effective as of January 1, 2020, between the County of Otter Tail, hereinafter called the Employer, and the Law Enforcement Labor Services, Local 396, hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1 Establish certain hours, wages, and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application; 1,3 Specify the full and complete understanding of the parties; and 1.4 Place in written fonn the parties' agreement upon terms and conditions of employment, for the duration of this Agreement. The Employer and the Union, through this Agreement, continue their dedication to the highest qualify of public service. Both parties recognize this Agreement as a pledge of this dedication. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative for; "All essential licensed supervisory employees of the Otter Tail County Sheriffs Department, Fergus Falls, Minnesota, who are public employees within the meaning of Minnesota Statutes S179A.03. Subd. 14, which excludes the Sheriff and Chief Deputy." 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Law Enforcement Labor Services, Local No. 396. 3.2 Union IVIember: A member of Law Enforcement Labor Services, Local No.396. 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The County of Otter Tail Sheriffs Department. Essential Supervisors Unit 2020-2022 1 3.5 Employer: The County of Otter Tail, Minnesota. 3.6 Sheriff: The Sheriff of Otter Tail County, 3.7 Union Officer; Officer elected or appointed by the Law Enforcement Labor Services, Local No.396. 3.8 Overtime: Work performed at the express authorization of the Employer in excess of the employee's scheduled shift. 3.9 Scheduled Shift: The scheduled shift of employees is as defined by the Employer/Sheriff. A shift shall be continuous except in the case of emergency or special event. 3.10 Rest breaks: Periods during the scheduled shift during which the employee remains on. continual duty and is responsible for assigned duties. 3.11 Lunch breaks: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 Strike: Concerted action is failing to report for duty, the willfal absence from one's position, the stoppage of work, slow-down, or abstinence m whole or in part from the full, faithful and proper performance of the duties of employment for the purpose of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. 3.13 Probationary period; A period of time not to exceed twelve (12) calendar months from the date of employment subject to the conditions of Article 9, Section 9.5, 3.14 Anniversary date: Date of original hire from which continuous employment is maintained, less day for day adjustments for unpaid leaves of absence. 3.15 Immediate family: Employee's spouse, children, adult children^ parent(s), sister, brother, sister-in- law, brother-in-law, mother-in-law, father-in-law, grandchildren and grandparents; related by blood or marriage. 3,16 Shift assignment; Hours of work assigned by Employer or supervisor for each position within a job classification. ARTICLE 4. EMPLOYER SECURITY The Union agrees that during the life of this Agreement that the Union will not cause, encourage, participate in or support any strike, slow-down, or other interruption of or interference with the normal functions of the Employer. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities and equipment; to establish functions and programs. Essential Supervisors Unit 2020-2022 5.2 Any term or condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish, or eliminate. ARTICLE 6. UNION SE_CUMTY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount sufficient to provide the payment of dues established by the Union, or a negotiated deduction, as provided in Minnesota Statutes § 179A.06, Subd. 3, consistent with the Janus decision. Such monies shall be remitted as directed by the Union, 6.2 It is agreed that the Employer's obligation to provide for dues deduction and/or negotiated fee assessment shall continue only for the period of time that such deductions are non-negotiable and required by PELRA. 6.3 The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 6.4 The Employer shall make space available on the employee bulletin board for posting Union notice(s) and announcements). 6.5 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE 7. GMEVANCE^ROCEDURE 7.1 Definition of a grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. A probationary employee is not entitled to utilize the grievance procedure contesting any termination process. 7.2 Union representatives. The Employer will recognize representatives designated by the Union, as the grievance representatives of the bargaining unit, having the duties and responsibilities established by this Article. The Union shall notify the Employer, in writing, of the names of such Union representatives and of their successors, when so designated. 7.3 Processing of a grievance, It is recognized and accepted by the Union and the Employer that the processing of grievances, as hereinafter provided, is limited by the job duties and responsibilities of the employees and, therefore, shall be accomplished during nonnal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the employee and the Union representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer, 7.4 Procedure. Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure: Essential Supervisors Unit 2020-2022 STEP 1. An employee, claiming a violation concerning the interpretation or application of this Agreement, shall, within fourteen (14) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor, as designated by the Employer. The Employer-designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing, setting forth the nature of the grievance, and facts on which it is based, the provision or provisions of the Agreement allegedly violated and the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the Employer-designated representative's final answer in Step 1, Any grievance not appealed in writing to Step 2 by the Union, within ten (10) calendar days, shall be considered waived. STEP 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 2 representative. The Employer-designated representative shall give the Union the Employer's Step 2 answer, in writing, within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer-designated representative's final answer in Step 2, Any grievance not appealed in writing to Step 3 by the Union, within ten (10) calendar days, shall be considered waived. STEP 3. If appealed, the written grievance shall be presented by the Union and discussed with the Employer-designated Step 3 representative. The Employer-designated representative shall give the Union the Employer's answer, in writing, within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer-designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. STEP 4. A grievance unresolved in Step 3 and appealed to Step 4 shall be submitted to arbitration, subject to the provisions of the Public Employment Relations Act of 1971, as amended. This selection of an arbitrator shall be made in accordance with the "Rules governing the Arbitration of Grievances" as established by the Bureau of Mediation Services (BMS), By mutual agreement, both parties can request involvement of a BMS mediator to hear and resolve the grievance. If either side does not agree to the mediation process, either party may request arbitration within ten (10) days after either party's written notification to the other of their intent not to participate in the mediation process by serving a written notice on the other party of their intention to proceed with arbitration. 7.5 Arbitrator's Authority. A. The arbitrator shall have no right to amend, modify, nullify, ignore, and add to or subtract from, the terms and conditions of this Agreement. The arbitrator shall consider and decide on the specific issue(s) submitted in writing by the Employer and the Union and shall have no authority to make a decision on any other issue, not so submitted, B, The arbitrator shall be without power to make decision contrary to, or inconsistent with, or modifying or varying in any way, the application of laws, mles, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express tenns of this Agreement and to the facts of the grievance presented. Essential Supervisors Unit 2020-2022 4 C. The fees and expenses for the arbitrator's services and the proceedings shall be borne equally by the Employer and the Union, provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatun record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver. If a grievance is not presented withm the time limits set forth above, it shall be considered waived. If a grievance is not appealed to the next Step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limit, the Union shall elect to treat the grievance as denied at that Step and may immediately appeal the grievance to the next Step. The time limit in each Step may be extended by mutual agreement for the Employer and the Union. ARTICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the County of Otter Tail. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be void. All other provisions of this Article shall continue in full force and effect. The voided provisions may be renegotiated at the written request of either party. ARTICLE 9. SENIORITY 9.1 Total seniority shall be the length of continuous employment with Employer and shall be used solely for the purposes of determining vacation and sick leave accmal. 9.2 Departmental seniority shall be the employee's length of time in continuous employment with the Sheriffs Department. 9.3 Class seniority shall be the employee's continuous length of time in a particular job classification and in all higher classifications within the bargaining unit. For law enforcement positions, tfaejob classifications in descending order are; Lieutenant and Sergeant. 9.4 The Sheriff shall maintain rosters of departmental and class seniority which shall be posted every twelve (12) months, 9.5 During the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer, During the probationary period, probationary employees are employed "at will" and cannot avail themselves of the grievance procedure in Article 7 contesting any termination process. During the probationary period, a promoted or reassigned employee may be placed back into employee's previous position. 9.6 A reduction of work force will be accomplished on the basis of class seniority. An employee subject to layoff in his/her job classification retains class seniority in each of the bargaining unit job classifications in which he/she has worked. The employee may choose demotion instead of layoff if a lower level vacancy exists or if there are employees with less class seniority in a formerly held job classification. However, law enforcement officers may not choose demotion to detention officer/dispatcher positions. Essential Supervisors Unit 2020-2022 5 9.7 Employees shall be recalled from layoff on the basis of class seniority. An employee on layoff shall have an opportunity to return to work within two (2) years of the time of his/her layoff before any new employee is hired in the effected job classification. 9.8 Employees with higher departmental seniority will be given preference with regard to transfer, job classification assignments, and promotions when all job relevant qualifications of employees are equal. 9.9 Employees may bid on permanent shift assignments once per year based upon class seniority. The Sheriff may alter shift assignments when he/she feels such an alteration is required for the safe, efficient, and productive operation of the department, 9,10 One continuous vacation period shall be selected on the basis of departmental seniority before February 1 of each calendar year, ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline for just cause that is proportionate to the behavior and the employee's prior record of discipline. Discipline will be in one or more of the following forms: A. Oral reprimand; B. Written reprimand; C. Suspension; D. Demotion; or E. Discharge. 10.2 Written reprimands, notices of suspension, notices ofdemotions and notices of discharge which are to become part of an employee's personnel file shall be in writing and shall be read and acknowledged by signature of the employee. Employee and the Union will receive a copy of such reprimands and/or notices. 10.3 Employees may examine their own mdividual personnel files as allowed by law pursuant to Minnesota Statutes § 181.961. 10.4 Discharge will be preceded by a five (5) day suspension without pay. 10.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a Union representative present at such questioning. 10.6 Grievances relating to this Article may be initiated by the Union in Step 3 of the grievance procedure under Article 7. Probationary employees cannot avail themselves of the grievance procedure in Article 7 contesting any termination process. ARTICLE 11. CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions, Essential Supervisors Unit 2020-2022 ARTICLE 12. 12.1 Employer maintains its inherent managerial right to manage its workforce. The normal work year is two thousand eighty (2,080) hours to be accounted for by each employee through: A, Hours worked on assigned shifts; B. Holidays; and C. Authorized leave time. 12.2 Holidays and authorized leave time is to be calculated on the basis of the actual length of time of the assigned shifts. 12.3 Nothing contained in this or any other Article shall be interpreted to be guarantee of a minimum or maximum number of hours the Employer may assign employees. 12.4 The Employer shall pay for training required by the Employer or authorized by the Employer during duty periods. Duty and assigned training shall be at regular base rates with no premium. Training necessary to maintain professional licensure and not approved by the Employer shall be at the employee's own expense. 12.5 An employee who works a position out of his/her class shall be entitled to out of class pay (the higher hourly rate) after having worked ten (10) full working days in the higher classification. The higher rate of pay shall be effective on the eleventh (11th) working day. ARTICLE 13. OVERTIME 13.1 Employees covered by this Agreement shall be paid one and one-half (VA) times their regular straight time hourly rate of pay for all hours of work expressly authorized by the Employer in excess of the employee's regular scheduled shift assignment. It is specifically understood by the parties that this overtime pay provision shall not apply to (a) training time; (b) standby tune;and (c) any unauthorized hours of work. 13.2 Overtime will be distributed as equally as practicable in accordance with the needs of the Department. 13.3 Overtime refused by employees will for record purposes under Section 13.2 be considered as unpaid overtime worked. 13.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded or paid twice for the same hours worked. 13.5 Overtime will be calculated to the nearest fifteen (1 5) minutes. 13.6 Any employee covered by this contract who works a majority of their shift on Easter Sunday shall be entitled to overtime (one and one-half(ll/z) times their regular hourly rate of pay) for all hours of work during the employee's scheduled shift. 13.7 Employees have the obligation to work overtime or call backs if requested by the Employer unless unusual circumstances prevent the employee from so working. 13.8 An employee may elect to receive compensatory time off in lieu of overtime. No employee shall accumulate more than forty-eight (48) hours of compensatory time, Essential Supervisors Unit 2020-2022 7 13.9 All accrued compensatory time shall be paid out and the bank reduced to zero on December 31st of each year. The overtime bank shall be paid out immediately prior to any wage rate increase that an employee may receive. These payouts are made to the Post-Employment Health Plan pursuant to Article 29, Section 29.5. 13.10 Employees who are assigned by the Employer to be "on call" at times outside of their scheduled working shift shall be compensated at the rate of four dollars and sixty-four cents ($4.64) per hour for the hours that the employee is "on call." In future years, this amount will be adjusted consistent with COLA increases. An employee who is called to duty during this on call" time shall receive a minimum of three (3) hours pay at the rate of one and one-half times the normal base pay rate, An employee who is called to duty during this "on call" time on a holiday listed in Section 18.1 shall receive pay at the normal base pay rate plus one and one-half times that normal rate. An employee who is called to duty during this "on call" time shall not receive the four dollars and sixty-four cents ($4,64) on call compensation during the time the employee is being compensated for being on duty. An extension or early report to a regularly scheduled shift does not qualify the employee for the three (3) hours minimum or premium rate. ARTICLE 14. ^QURTTIME 14.1 An employee who is required to appear in court during his/her scheduled off-duty time shall receive a minimum of three (3) hours pay at the rate of time and one-half (I'A). An extension or early report to a regularly scheduled shift for court appearance does not qualify the employee for the three (3) hours minimum. 14.2 If a scheduled court appearance is cancelled, and the employee receives less than twenty-four (24) hours notice, he/she shall be paid two (2) hours straight time. ARTICLE 15. CALL BACK TIME An employee who is called to duty during his/her scheduled off-duty time shall receive a minimum of three (3) hours pay at the rate of time and one-half (\Vi). An extension or early report to a regularly scheduled shift for court appearance does not qualify the employee for the three (3) hours minimum. ARTICLE 16. MEAL Employees required by Employer to be out of the County of Otter TaU on training, education, official business, or approved work-related meetings shall receive reimbursement for meals at the rate of forty- three dollars ($43.00) per day maximum (meals shall not include reimbursement for alcoholic beverages). Upon providing of a receipt, employees shall have entitlement to reimbursement for actual costs incurred in three (3) different increments throughout the day for each meal missed, i.e. ten dollars ($10.00) if out of the County of Otter Tail between the hours of 6:00 am and 9:00 am; fifteen dollars ($15.00) if out of the County of Otter Tail between the hours of 11:00 am and 2:00 pm; and eighteen dollars ($18.00) if out of the County of Otter Tail between the hours of 5:00 pm and 8:00 pm. Employees may aggregate the meal reimbursement amounts during a one-day period, not to exceed the daily maximum of forty-three dollars ($43.00). ARTICLE 17. INSURANCE 17.1 CAFETERIA BENEFITS PLAN. In addition to salary, the Employer offers a Cafeteria Benefits Plan to employees. The Employer shall contribute designated amounts as referenced below per month to each regular full-time employee dependent upon classification for health insurance and/or other benefits Essential Supervisors Unit 2020-2022 8 through the Cafeteria Benefits Plan. This takes effect thirty (30) days after the beginning of employment, or in the case of an employee beginning County service other than the first day of a month, it shall be thirty (30) days after the first of the month following the month in which he/she becomes employed, The employee must complete a Cafeteria Benefits Enrollment form at least fifteen (15) days prior to the effective date of eligibility for the plan. Regular employees working thirty (30) to forty (40) hours per week shall receive pro-rata portion of the benefit per month. Regular employees working less than thirty (30) hours per week are not eligible for participation in the Cafeteria Benefits Plan. Effective January 1,2020, all employees who choose a single plan and were employed on or before December 31, 2019, shall receive an Employer contribution of one thousand, three hundred and twenty-five dollars ($1,325.00) per month. Effective January 1,2021, all employees who choose a single plan and were employed on or before December 31, 2019, shall receive an Employer contribution of one thousand, three hundred fifty dollars ($1,350.00) per month. Effective January 1,2022, all employees who choose a single plan and were employed on or before December 31, 2019, shall receive an Employer contribution of one thousand, three hundred seventy-five dollars ($1,375.00) per month. *** Effective January 1, 2020, all employees who choose a single plan and were employed after December 31,2019, shall receive an Employer contribution of seven hundred and sixty-five dollars ($765.00) per month. Effective January 1, 2021, all employees who choose a single plan and were employed after December 31, 2019, shall receive an Employer contribution of seven hundred and ninety dollars ($790.00) per month. Effective January 1, 2022, all employees who choose a single plan and were employed after December 31, 2019, shall receive an Employer contribution of eight hundred and ten dollars ($810.00) per month. *** Effective January 1, 2020, all employees who choose a single plus children plan or a single plus spouse plan shall receive an Employer contribution of one thousand, three hundred fifty dollars ($1,3 50.00) per month. Effective January 1, 2021, all employees who choose a single plus children plan or a single plus spouse plan shall receive an Employer contribution of one thousand, four hundred dollars ($1,400.00) per month, Effective January 1, 2022, all employees who choose a single plus children plan or a single plus spouse plan shall receive an Employer corrtribution of one thousand, four hundred and twenty-five dollars ($1,425.00) per month. *** Effective January 1, 2020, all employees who choose a family plan shall receive an Employer contribution of one thousand, five hundred and twenty-five dollars ($1,525.00) per month, Essential Supervisors Unit 2020-2022 9 Effective January 1, 2021, all employees who choose a family plan shall receive an Employer contribution of one thousand, sue hundred dollars ($1,600.00) per month. Effective January 1, 2022, all employees who choose a family plan shall receive an Employer contribution of one thousand, six hundred and fifty dollars ($1,650.00) per month. 17.2 Except as otherwise provided in Section 17.1, part-time employees who do not qualify for health insurance benefits under the plan in effect at the time of their employment will not receive any of the benefits set forth in this Article, 17.3 Upon resignation in good standing, employees who have worked less than ten (10) years, but have completed their probationary period may use seventy-five percent (75%) of their accumulated sick leave for payment to continue insurance in effect under this Article, subject to approval by the insurance earner and limited to the required periods of continued health insurance coverage provided by federal and state laws and regulations. Accumulations in the employee's sick leave bank are specifically excluded from this provision. 17,4 The failure of any insurance carrier(s) to provide any benefit for which it has contracted shall result in no liability to the Employer or to the Union, nor shall such failure be considered a breach by the Employer or the Union of any obligation undertaken under this or any other Agreement. However, nothing in this Agreement shall be construed to relieve any insurance carrier from any liability it may have to the Employer, Union, employee, or beneficiary of any employee. The terms of any contract or policy issued by an insurance carrier shall be controlling in all matters pertaining to benefits there under. 17.5 In the event that the health insurance provisions of this Agreement fail to meet the requirements of the Affordable Care Act, or its successor, and its related regulations or cause the County to be subject to a penalty, tax, or fine, or upon a recommendation from the Insurance Committee, either party may request a meet and confer. In such negotiations, the rights and obligations of the Union shall be subject to the provisions ofMinn, Stat. §179A.06, and the rights and obligations of the County shall be subject to the provisions ofMinn. Stat. §179A.07. ARTICLE 18. HOLIDAYS 18.1 All regular full-time employees shall be entitled to paid holidays (8 hours) as follows: New Year's Day Memorial Day Thanksgiving Day Martin Luther King Day Independence Day Day following Thanksgiving Presidents' Day Labor Day December 24th (1/2 day) Good Friday Veterans' Day Christmas Day 18.2 Holiday pay for employees working on a holiday shall be provided as follows (for purposes of this Section, working day is defined as eight (8) hours): A. The Sheriff retains the right to schedule employees and to assign employees to work on designated holidays. B. Employees who are assigned to work on a designated holiday shall receive one and one- half (1 Vs) times their regular hourly pay, plus eight (8) hours in December for each holiday worked. Essential Supervisors Unit 2020-2022 10 C. Employees who are not assigned to work on a designated holiday, but are assigned to other than a five on/two off (5/2), Monday through Friday schedule, with Saturday and Sunday off, shall receive eleven and one-half(lll/2) paid holidays in December, regardless of the number of holidays actually worked, 18.3 The term "holiday" means the actual day the holiday occurs. ARTICLE 19. YACAT!ON_SCHEDULE 19.1 Regular full-time employees earn vacation at the rate indicated below: 1 st year employment 6.67 hours/month 2nd year employment 7.33 hours/month 3rd year employment 8.00 hours/month 4th year employment 8. 67 hours/month 5th year employment 9.33 hours/month 6th year employment 10,00 hours/month 7th year employment 10.33 hours/month 8th year employment 10.67 hours/month 9th year employment 11 .00 hours/month 1 Oth year employment 11.33 hours/month 11 th. year employment 11.67 hours/raonth 12th year employment 12.00 hours/month 13th year employment 12.33 hours/month 14th year employment 12.67 hours/month 15th year employment 13.00 hours/month 16th year employment 13.33 hours/month 17th year employment 13.67 hours/month 18th year employment 14.00 hours/month 19th year employment 14.33 hours/month 20th year employment 14.67 hours/month 21st year employment 15.00 hours/month 22"d year employment 15.33 hours/month 23rd year employment 15.67 hours/month 24 year employment 16.00 hours/month 25th year employment 16.33 hours/month 26 year employment 16.67 hours/month 27th year employment 17.33 hours/month *Maximum 19.2 No employee shall carry over accumulated vacation leave in excess of twenty-four (24) days beyond his/her anniversary date. All accumulated vacation leave in excess of twenty-four (24) days shall be lost at an employee's anniversary date unless specifically approved by the Department Head and Division Director. 19.3 Vacations shall be selected on the basis of departmental seniority no later than February 1 of each year, ARTICLE 20. SICKLEAVE 20,1 Sick leave shall be granted for employee illness and illness in the immediate family and as otherwise provided in this Article. Employees are responsible for reasonable, prudent, and bona Essential Supervisors Unit 2020-2022 11 fide use of sick leave benefit. Claiming sick leave when fit, except as provided in this Article, may be cause for disciplinary action, including cancellation of sick leave benefits for the employee involved, suspension, demotion, or termination. 20.2 Sick leave is earned at the rate of eight (8) hours per month and accumulates to a total of nine hundred sixty (960) hours. 20.3 An employee who accumulated 960 hours of sick leave may bank an additional 240 hours at a rate of four (4) hours (the other four hours being applied to the Post-Employment Health Plan pursuant to Article 29) per month to be used only in the event that sick leave accumulated under this Section has been exhausted. Sick leave in this bank cannot be used to replenish the maximum accumulation of 960 hours as stated in Section 20.2. Sick leave in this bank may not be used for payment of insurance premiums under Article 29, Section 17.3, or as severance under Article 20, Section 20.9. *Sick leave accumulated under contracts prior to 2004 shall remain in this "Catastrophic Bank." 20.4 To be eligible for sick leave payment, an employee must notify the Sheriff or his/her designee prior to the starting time of his/her scheduled shift. This notice may be waived if the Sheriff determines that the employee could not reasonably be expected to comply with this requirement because of circumstances beyond the control of the employee. 20.5 Employees claiming sick leave may be required to file written documentation. If employees have been incapacitated, they may be required to provide documentation of being capable ofperfonning all job duties. If in excess of three (3) consecutive days, a written statement from aphysician/public health service specifying the amount of time needed may be required. If Employer requires any medical examinations pursuant to this Section, all out-of-pocket costs to the employee shall be reimbursed by Employer, 20.6 Other permitted use of sick leave: Situation Number of Work Hours Medical necessity in immediate family 24** Pregnancy/birth/adoption 24*** ^Additional time with Department Head approval and physician's certification. ***Additional time as required by physician. 20.7 An employee is not required to use sick leave for routine dental or medical appointments, unless the appointments total more than three (3) hours in any given month. 20.8 An employee on vacation who becomes ill or injured may with proper notification change his/her leave status to sick leave. 20.9 Employees who leave employment after a minimum often (10) years with the Sheriffs Department shall receive their accumulated sick leave as severance pay into the Post-Employment Health Plan pursuant to Section 29,3 as computed on the following formula; 10 year of employment; 75% of their accumulated sick leave not to exceed 90 days, ARTICLE 21. .WAGES 21.1 All employees shall be paid in accordance with Appendix A. Essential Supervisors Unit 2020-2022 12 21.2 Employees shall receive an extra two dollars and fifty cents ($2.50) per hour in wages during periods of time that they are serving as a field trainmg officer, doing internal investigations, and doing background investigations. In future years, this amount will be adjusted consistent with COLA increases. 21.3 Employees working a majority of their shift between 6:00 p,m, and 6:00 a.m. shall receive additional compensation of one dollar and fifty-five cents ($1.55) per hour. In ftrture years, this amount will be adjusted consistent with COLA increases. 21.4 Supervisory Employees serving as Investigator, or Detective Sergeant shall receive an extra two dollars and thirty-seven cents ($2.37) per hour pay while serving as an Investigation Supervisor, and will not receive a uniform allowance pursuant to Article 22. lu future years, this amount will be adjusted consistent with COLA increases. ARTICLE 22. ALLOWANCE 22.1 All employees shall keep their uniforms m a presentable condition and shall be m unifonn as determined by the Sheriff. Employer will pay employees an additional $0.50 per hour for up to 2,080 hours in any one calendar year as and for the uniform allowance and maintenance of uniforms. In future years, this amount will be adjusted consistent with COLA increases. 22.2 Employees serving on the SWAT Team, Dive Team, or as a K-9 handler will receive an additional $0.08 per hour maximum for up to 2,080 hours m any one calendar year as and for an additional uniform allowance and maintenance of uniforms. In future years, this amount will be adjusted consistent with COLA increases. ARTICLE 23. INJURY ON DOTY 23.1 At the Employer's discretion, and after consultation with the County Administrator, Human Resources Director, and County Sheriff, an employee (a) acting within the limits of the authority established by the Employer, (b) who receives a disability injury during the performance of assigned official duties performing acts allowed by law, (c) under risk conditions which are unique to law enforcement work, and (d) wherein the Employer had determined that the employee has not contributed to the cause of the injury through negligence, use of poor judgment, out of wrongful or willful or wanton neglect of duty or other action or inaction, may be granted leave with pay for any period of disability provided that such leave with pay shall not exceed ninety (90) calendar days. Such disability injury shall be reported to the appointing authority immediately. Request for such leave shall be presented to the Employer together with supporting documentation including appropriate physician(s) reports, Such leave, if granted, shall not be charged to normal sick leave. 23.2 Employees injured on the job must make a report of such injury as soon as possible to their immediate supervisor. All injuries, however slight, must be reported within twenty-four (24) hours of occurrence. Major incidents, such as death, amputation, loss of consciousness, three (3) or more casualties are to be reported immediately. Department Heads are responsible for providing the proper notification to the Personnel Office of all injuries reported by employees of their Department. Current forms and procedures are available at the Personnel Office, ARTICLE 24. SAFETY 24.1 The Employer seeks to insure the safest working conditions possible. Regulations and instructions for employees regarding occupational safety and health are found in the Otter Tail County Policy and Programs to Promote Worker Safety and Health. Employees will sign that they have read and Essential Supervisors Unit 2020-2022 13 understand the Employer's policy on safety and are expected to follow strictly all requirements. Suggestions in safety are welcomed from all employees. 24.2 Safety is an integral part of each position and the responsibility of each employee. The violation of safety rules and practices may be grounds for disciplinary action. ARTICLE 25. WORKERS'.CQMPENSATIQN 25.1 Employees receiving workers' compensation insurance benefits may utilize earned vacation, sick leave, and compensatory time to make up the difference between their normal earnings and the workers' compensation payment, subject to the following terms (and subject to the provisions of Section 23.1); A. The use of such earned leave time to make up the difference in hours between the two- thirds (2/3) workers' compensation payment and a normal work day is limited to pre-injury accumulated leave time, B. The leave time accrued while receiving two-thirds (2/3) workers' compensation and one- third (1/3) accumulated leave time cannot be used until there is a return to work. C. Work related injuries may qualify for and be subject to the Family and Medical Leave Act (FMLA). D. After the exhaustion of earned leave time and FMLA leave, the health benefits are the responsibility of the employee, and limited to continued coverage eligibility required under federal and state laws and regulations. E. Seniority will cease to accme at the date on which an employee has exhausted pre-injury accumulated leave and while on any unpaid leave of absence. ARTICLE 26. VIOLENCE ANDiiARASSMENT It is understood and known that there either is or will be policies in place relative to violence and harassment in the workplace, and if there are any questions or issues related thereto, that the "Physical Security and Personal Safety Policy" of Otter Tail County should be consulted. ARTICLE 27. RESIGNATION Any employee desiring to resign shall submit such resignation in writing to the elected or appointed official in charge of the office in which he/she works. This shall be at least two (2) weeks m advance of the proposed resignation. Failure to comply with this provision may be cause for non-payment of unused vacation leave. ARTICLE 28. LEAVES OF ABSENCE 28.1 Any request for a leave of absence other than for vacation and sick leave shall be submitted in. writing by the employee to his/her immediate supervisor, The request shall state the reason the leave of absence is being requested and the length of time off the employee desires. Authorization or denial shall be furnished in writing to the employee by his/her immediate supervisor. Any request for a leave of absence without pay of less than thirty (30) working days shall be submitted by the employee at least ten (10) working days in advance of the time the leave is requested to begin and answered in writing by the immediate supervisor not later than three (3) working days E5sential Supervisors Unit 2020-2022 14 after the leave is requested. A request for a leave of absence without pay for more than thirty (30) working days shall be submitted at least fifteen (15) working days in advance of the beginning of the leave and answered in writing by the immediate supervisor not later than five (5) working days after the leave is requested. 28.2 The Employer shall grant paid leaves of absence for service on a jury, appearance before a court in response to a subpoena in connection with an employee's official duties, official requests from a legislative committee, or other judicial or quasi-judicial body as a witness, court attendance in connection with an employee's official duties, and pre-induction examination conducted within the State by any branch of the armed forces authorized by law. Any employee who is entitled to vote at any statewide general election or at any election to fill a vacancy in the Office of Representatives of Congress shall be entitled to absent himsel£/herself from work for the purpose of voting during the forenoon of such election day without penalty or deduction from his/her salary or wages on account of such absence. 28.3 The Employer may grant leaves of absence without pay for any reasonable purpose. 28.4 Parenting leave shall be provided as defined in Mirm. Stat, §181.941. 28.5 Any employee who is a member of a reserve force of the United States or of this state and who is ordered by the appropriate authorities to attend a training program or perform other duties under the supervision of the United States or this state in any calendar or fiscal year, shall be granted a leave of absence with pay for up to fifteen (15) working days during the period of such activity. Any employee who enters into active service in the armed forces of the United States in time of war or declared national emergency while in fhe service of the Employer, shall be granted a leave of absence without pay for the period of military service, not to exceed four (4) years. Employees shall accumulate seniority during periods of military service. For determining vacation accumulation rate, a military leave without pay shall be counted the same as normal straight time hours that would have been worked. Vacation and sick leave are not accumulated during a military leave without pay. 28.6 Time spent on an unpaid leave of absence shall not count towards an employee's seniority, except as allowed in Section 28,5. 28.7 If the reasons and circumstances upon which an employee's leave of absence was granted change while he/she is on leave, he/she must immediately report to the Employer to be reinstated if required by law or if previous position is open and available, or to request continuation of leave based on die changed conditions. If the employee fails to so report or falsifies his/her report, he/she may be subject to disciplinary action in accordance with Article 10. 28.8 A maximum of three (3) days leave with pay will be allowed when a death occurs in an employee's "immediate family," and up to two (2) days additional leave with pay may be allowed where travel is necessary. The Employer may allow such additional leave time it deems appropriate provided such additional time is charged against the employee's sick leave. For purposes of definition, "immediate family" shall be construed to mean employee's spouse, children, adult children, parent, sister, brother, father-in-law, mother-in-law, grandchildren, and grandparents, ARTICLE 29. POST-EMPLOYMENT HEALTH PLAN 29.1 The Employer will allow the employees to participate in a Post-Employment Health Plan through the Minnesota State Retirement System. Essential Supervisors Unit 2020-2022 15 29.2 An employee who has accumulated a total of 960 hours of sick time will accumulate an additional eight (8) hours of sick leave per month, four (4) hours of which will be applied to the Post- Employment Health Plan, and four (4) hours of which will be applied to the "Catastrophic Sick Bank" authorized in Section 20.3 until a total of 1,200 hours of sick leave have been banked. The amount to go in the Post-Employment Health Plan will be paid once a year, 29.3 Severance pay, as defined in Section 20.9, will be applied to the Post-Employment Health Plan. 29.4 All unused vacation leave, upon termination of employment, not in excess of the provisions of Section 19.2 authorizing accrual of up to 24 days (192 hours) as of the employee's anniversary date, shall be applied to the Post-Employment Health Plan. 29.5 All comp time accumulated prior to any wage rate increase, as of December 31st of each year, or at the time of termination, will be applied to the Post-Employment Health Plan per Section. 13.9. 29.6 All members shall contribute 2% of their gross wages each pay period into the Post-Employment Health Plan, These funds shall be withheld pre-tax and invested at the direction of the individual employee. ARTICLE 30. Tuition Assistance Program to be offered the same as all other County employees. ARTICLE 31. P.O.S.T. LICENSE Per Minnesota Statutes §387.20, Subd. 60), the Employer will pay for P.O.S.T. License for Licensed Officers. ARTICLE 32. WAIVER 32.1 Any and all prior agreements, resolutions, practices, policies, mles and regulations, regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 32.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law, from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union, each voluntarily and unqualifiedly waives the right to meet and negotiate, regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms and conditions may not have been within the knowledge or contemplation of either or both the parties at the time this Agreement was negotiated or executed. ARTICLE 33. JOINT PREPARATION OF Each party has cooperated in drafting the preparation of this Agreement. Hence, any construction to be made of this Agreement shall not be construed against any part on the basis that fhe party was the drafter, Essential Supervisors Unit 2020-2022 16 ARTICLE 34. DURATION This Agreement shall be effective as of January 1, 2020, and shall remain in full force and effect until December 31,2022. FOR THE COUNTY OF OTTER TAIL County Board Chair County Administrator Human Resources Director FOR LAW ENFORCEMENVABOR SERVICES^z__: Bi^ifiess Agent 1^. Steward ^ County Sheriff Date:Date: MTR:sb 2012-3713 11/7/2019 Essential Supervisors Unit 2020-2022 17 A - Classification. Position, and Grade SHERIFF'S DEPARTMENT ESSENTIAL SUPERVISORS UNIT CLASSIFICATION POSITION GRADE Sergeant Sergeant C43T Lieutenant Lieutenant C51 Essential Supervisors Unit 2020-2022 18 Memorandum TO: Otter Tail County Board of Commissioners FROM: Amy Baldwin, Community Development Director RE: Out-of-State Travel Request DATE: November 26, 2019 I am requesting approval to attend the Mid-America Economic Development Council’s Competitiveness Conference and Site Selector Forum in Chicago from December 8 - 10. Otter Tail Power is a sponsor of the event and has extended an invitation for Otter Tail County to attend and utilize one of the conference registrations they received as part of their sponsorship package. Other costs for attending the conference will be paid out of the Economic Development budget. Following are the approximate costs: • Lodging - $244 per night (x2) at the Renaissance Chicago (conference location) • Airfare - $112, flying out of Minneapolis • Conference registration fees ($1,850 value) - no cost to the County 1 Tara Bakken From:Marsha Bowman Sent:Tuesday, November 26, 2019 4:20 PM To:Tara Bakken Cc:Chris LeClair Subject:Final Plats Ready For December 3rd County Board Meeting Tara, I will be bringing 4 Final Plats to the County Board Meeting on December 3rd, for signature: 1. Olson Acres / big Pine Lake (56-130) 2. Rush Lake View / Rush Lake (56-141 3. CIC #87 – Star Lake Resort & RV Park / Star Lake (56-385) 4. CIC #89 – Red Lantern / Otter Tail Lake (56-242) If you have any questions, please contact me. Thanks! Marsha Marsha Bowman Office Administrator Land & Resource Management GSC, 540 W Fir Fergus Falls, MN 56537 218-998-8099