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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 10/22/2019 OTTER TAIL COUNTY BOARD OF COMMISSIONERS AGENDA PACKET Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, October 22, 2019 8:30 a.m. Table of Contents 2.1 Draft Otter Tail County Board Minutes for 10.15.19 2.2 Otter Tail County Bills-Warrants for 10.22.19 2.3 Human Services Bills-Warrants for 10.22.19 3.0 Request for Out of State Travel 4.0 Succession Planning 5.0 Twin Spruce Farms Affidavit to Newspaper 5.0 Twin Spruce Farms Feedlot Letter to Residents 5.0 Twin Spruce Farms Feedlot Application 5.0 Twin Spruce Farms Feedlot Mailing List 6.0 DNR Easements 8.0 Comments on Ditch 52 8.0 County Ditch No. 42 10.0 Planning Commission Minutes 10.0 Natural Resources Block Grant Agreement 10.0 Request to Extend Filing of Final Plat 11.0 1174 Western Building Escrow Agreement 11.0 1174 Wester Building – Remedial Action Resolution 11.0 Sale of Taxable GO Waste Disposal Revenue Refunding Bonds 12.0 Revised OTC Federal Award Procurement Policy 13.0 Highway Items 14.0 Comments on Sanitation Code Ordinance Page 1 of 7 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN October 15, 2019 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, October 15, 2019, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness, Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present. Approval of Agenda Chair Huebsch called for approval of the Board Agenda. Motion by Rogness, second by Murphy and unanimously carried to approve the Board of Commissioners Agenda of October 15, 2019 with the following Additions: “Building an Industrial Hemp Industry” Event MCIT’s “Navigating Key Land Use Issues” Seminar Addition to the upcoming - Probation Tour on October 21st Consent Agenda Motion by Johnson, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. October 1, 2019 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for October 15, 2019 as amended (Exhibit A) 3. LG220 Application for Exempt Permit as submitted by Perham’s Promise for an event (Bingo) scheduled for Friday, November 15, 2019 at The Cactus located at 43521 Fort Thunder Road 4. Issuance of Tobacco License to Josie Norgren dba Hillbillies Vittles and Brew for the period of January 1, 2020 to December 31, 2020 (Subject to Payment of the License Fee) 5. Issuance of Tobacco License to DG Retail, LLC dba Dollar General Store #21009 for the period of January 1, 2020 to December 31, 2020 Corrections Agent Position Motion by Rogness, second by Lindquist and unanimously carried to approve 1.0 Full-Time Equivalent Probation Agent position in the Probation Department with Otter Tail County. The resignation of a Probation Specialist will allow for this position to be reclassified as a Probation Agent to better serve the needs of the court and focus on public safety. Out of State Travel Motion by Rogness, second by Johnson and unanimously carried to authorize the Probation Director along with two (2) Probation Agents to attend the American Probation and Parole Association 2020 Winter Training Institute in New Orleans January 5-8, 2020. This event brings together professionals to learn about evidence-based practices and share implementation strategies. “Building an Industrial Hemp Industry in Minnesota” Conference Motion by Rogness, second by Murphy and unanimously carried to authorize Commissioners to attend the “Building an Industrial Hemp Industry in Minnesota” conference on November 6, 2019 at the University of St. Thomas Schulze School. This event will include discussion regarding hemp opportunities, obstacles and development in this growing industry. Board of Commissioners’ Meeting Minutes October 15, 2019 Page 2 of 7 “Navigating Key Land Use Issues” Seminar Motion by Johnson, second by Lindquist and unanimously carried to authorize Commissioners to attend the “Navigating Key Land Use Issues” seminar on October 23, 2019 at the Best Western Kelly Inn in St. Cloud, MN. This seminar offers information regarding pressing land use concerns for Minnesota counties and related governmental organizations and the Commissioners encourage staff to attend. Long Term Care and MnCHOICES Long Term Care Unit Supervisor Michelle Fischer and Human Services Director Deb Sjostrom briefed the Board regarding Long-Term Care Services and MnCHOICES assessments. Ms. Sjostrom described the process involved with determining eligibility and how staff can assist individuals who may need assistance to access care. Ms. Fischer reviewed the services provided by the Long-Term Care Unit staff and introduced the staff to the Board. The goal is to provide assessments and resources to connect people with services allowing individuals to remain at home as long as possible. Employer Health Insurance Contributions Motion by Rogness, second by Lindquist and unanimously carried to acknowledge an average 5% health insurance rate increase as submitted by the Public Employees Insurance Program (PEIP) renewal and approve the corresponding employer contributions attached as Exhibit B, effective January 1, 2020. RESOLUTION OF INTENT TO ESTABLISH A LAKE IMPROVEMENT DISTRICT EAGLE LAKE OTTER TAIL COUNTY RESOLUTION #2019 - 74 WHEREAS, Minnesota law provides that in order to preserve and protect the State of Minnesota and to increase and enhance the use and enjoyment of its lakes, it is in the public interest that there be established a statewide lake improvement program to preserve, protect and improve the quality of lakes; and WHEREAS, Minnesota law permits the creation of lake improvement districts initiated by the request and upon a resolution of a County Board; and WHEREAS, the Otter Tail County Board of Commissioners has received a request from the Eagle Lake Association, who have reported that they have heard from 117 of the 200 property owners within the boundaries of the proposed lake improvement district and 92 of those 117 owners are in support of its establishment; and WHEREAS, the Eagle Lake Improvement District has submitted a request to Otter Tail County to establish an improvement district to address maintaining and improving lake quality; lake management; lake monitoring; prevent, treat, and control any aquatic invasive species, and provide related services to Eagle Lake; and WHEREAS, there are no immediate problems identified forcing the creation of a lake improvement district, but this creation follows the intent of the legislation to be pro-active in creating tools to deal with problems before they arrive and insure the immediate and effective remedies are achievable for lake issues, and WHEREAS, there is a public township access on the South shore of Eagle Lake; and WHEREAS, a map showing the boundaries of the proposed district, the number and location of permanent homes and seasonal dwellings, the scale, and basic geographical information is on record with the county auditor; and WHEREAS, there are proposed to be 7 directors for the district; and WHEREAS, there is no surface water ordinance regulating Eagle Lake, but the Otter Tail County Shoreland Management Ordinance, copies of which are available at the county’s Office of Land and Resource Management, regulates the shoreland including the public access; and Board of Commissioners’ Meeting Minutes October 15, 2019 Page 3 of 7 WHEREAS, the proposed district has an Estimated Market Value of $62,097,500.00 (Land – $41,554,700.00 and Buildings – $20,542,800.00), a Taxable Market Value of $61,860,300.00 (Land- $41,419,688.00 and Buildings – $20,440,612.00), and a Net Tax Capacity of $597,829.00; and WHEREAS, all of the documentation mentioned herein that is on record with the county is available for review on the county’s website: ottertailcountymn.us NOW, THEREFORE, IT IS HEREBY RESOLVED that the Otter Tail County Board of Commissioners hereby declares its intent to establish the Eagle Lake Improvement District. BE IT FURTHER RESOLVED that the following information be provided, as required by Minnesota Statute §103B.515, Subd. 1: 1. The name of the proposed Lake Improvement District shall be: Eagle Lake Improvement District 2. The boundaries of the proposed lake improvement district shall include parcels that have lake frontage, or lake frontage access, on Eagle Lake, Otter Tail County, but shall exclude agricultural land. As the use of agricultural lands within the 1,000 foot boundary of the district changes to non- agricultural use, the district may, by confirming the change of use to the County Auditor and Assessor, and by notifying the owner of the property and the Administrator of the Otter Tail County Department of Land and Resource Management, include those formerly agricultural lands in the district. 3. The water and related land resource management programs to be undertaken by the district may include: a. Develop and implement a comprehensive plan to eliminate water pollution; b. Receive financial assistance from and participate in projects or enter into contracts with federal and state agencies for the study and treatment of pollution problems and related demonstration programs; c. Undertake research to determine the condition and development of the body of water included within the lake improvement district to transmit the studies of the Department of Natural Resources, the Minnesota Pollution Control Agency and other interested authorities; d. Make cooperative agreements with the United States or state government or other county or city to effectuate water and related land resource programs; e. Conduct programs of water improvement and conservation; f. Implement a water monitoring system; g. Serve as local sponsor for state and federal projects or grants; h. Regulate water surface as deemed necessary and reasonable; or Board of Commissioners’ Meeting Minutes October 15, 2019 Page 4 of 7 i. Such other programs, plans, studies, developments or implementations as are allowed or permitted by law and approved by the County Board from time to time. 4. The Otter Tail County Board may delegate to the lake improvement district pursuant to Minnesota Statute §103B.551, Subd. 3, authority to: a. Acquire by gift or purchase, equipment, structures or control works that affects the level of waters in the district. b. Construct and operate water control structures, equipment or control works that are approved by the commissioner of natural resources under section 103G.245. c. Undertake projects to change the course current or cross section of public waters that are approved by the commissioner of natural resources under section 103G.245. d. Acquire property, equipment or other facilities, by gift or purchase to improve navigation. e. Contract with a board of managers of a watershed district within the lake improvement district or the board of supervisors of a soil and water conservation district within the district for improvements under chapters 103C and 103D. f. Undertake research to determine the condition and development of the body of water and the water entering it and to transmit the results of the studies to the pollution control agency and other interested authorities. g. Develop and implement a comprehensive plan to eliminate water pollution. h. Conduct a program of water improvement and conservation. i. Construct a water, sewer, or water and sewer system in the manner provided by section 444.075 or other applicable laws. j. Receive financial assistance from and participate in projects or enter into contracts with federal and state agencies for the study and treatment of pollution problems and related demonstration programs. k. Make cooperative agreements with the United States or state government or other counties or cities to effectuate water and related land resource programs. l. Maintain public beaches, public docks and other public facilities for access to the body of water. m. Provide and finance a government service of the county or statutory or home rule city that is not provided throughout the county or, if the government service is provided, the service is at an increased level within the district. n. Regulate water surface use as provided in sections 86B.205, 103G.605 and 103G.621. 5. Funding for the lake improvement district shall be: a. Start-up funds will be provided from the Eagle Lake Association. b. Lake improvement district activities may be funded by the levying of an ad valorum tax solely on property within the district. No establishment or increase in the ad valorum property tax will be allowed if it affects the county levy subject to state-imposed levy limits. Board of Commissioners’ Meeting Minutes October 15, 2019 Page 5 of 7 c. Lake improvement district activities may also be funded by assessment of costs of projects upon the benefitted property within the district in the manner provided under Minnesota Statutes Chapter 429. d. Lake improvement district activities may also be funded by imposition of service charges on users of the lake improvement district services within the district (Minnesota Statute §428A.05). e. The Lake Improvement District may also finance projects and services of the district by issuing obligations as provided in Minnesota Statute §429.091. 6. The Administrator of the Otter Tail County Department of Land and Resource Management shall be responsible for supervising the programs of the district. A public hearing will be held on whether the Eagle Lake Improvement District should be established on April 28, 2020, at 1:00 p.m. in the Commissioner’s Room of the Otter Tail County Government Service Center, 500 West Fir Avenue, Fergus Falls, Minnesota, upon the motion of Commissioner Johnson, seconded by Commissioner Rogness and passed on a 5-0 vote. The foregoing resolution is adopted this 15th day of October 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:__________________________ By: _______________________________________ Attest: _________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk RESOLUTION OF OTTER TAIL COUNTY Otter Tail County Resolution No. 2019 - 73 BE IT RESOLVED by Otter Tail County that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county's veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2013 Chapter 142 Article 4. This Grant should not be used to supplant or replace other funding. BE IT FURTHER RESOLVED by Otter Tail County that Charles R. Kampa, the County Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. WHEREUPON the motion of Commissioner Johnson, seconded by Commissioner Murphy, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners this 15th day of October 2019 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:__________________________ By: _______________________________________ Attest: _________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk Board of Commissioners’ Meeting Minutes October 15, 2019 Page 6 of 7 Veterans Statistics Veterans Service Officer Charlie Kampa provided statistics regarding veteran’s services to the Board. In 2018, nine (9) veterans, along with their families, received assistance from the Veterans Service Office. Seven (7) of the nine (9) veterans received temporary financial assistance to help with their mortgage payments, rent and utilities. This number is down from sixteen (16) veterans in 2016. In 2019, thus far, Otter Tail County is tracking eight (8) veterans seeking temporary financial assistance. Statistics show 123 suicides happen nationally. 17% of the 123 suicides are veterans and of the 17% who are veterans, 6% utilize VA health care facilities to assist with mental and physical health. Rates for Veterans Service Office Drivers Motion by Johnson, second by Rogness and unanimously carried to increase the flat fee rate for Veterans Service Office drivers who transport veterans to medical appointments from $30.00 to $40.00 per round trip. The increase will be covered by the veteran’s van fund and the fee for veterans will remain at $30.00. Recess & Reconvene At 9:45 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:53 a.m. Long Range Strategic Planning Update Public Works Director Rick West provided an update to the Board regarding long range strategic planning. He provided an updated draft document made up of six (6) topic areas and forty-five (45) themes accompanied by goal statements and objectives. Commissioners shared comments and suggestions. Another series of open houses is planned for November and the draft document will be posted to the website. 2018 Highway Department Annual Report County Engineer Charles Grotte provided a document to the Commissioners titled “Otter Tail County Highway Department 2018 Annual Report”. The document summarizes purchases and projects worked on by the highway throughout the year. Highway Department Projects Bridge Postings: County Engineer Charles Grotte briefed the Board regarding bridge postings load rated by Minnesota Department of Transportation. In 2019, twenty-one (21) bridges were load rated throughout Otter Tail County resulting in five (5) bridges on county roads recommended to be posted with load limits. Commissioners expressed concerns for those currently using these bridges for certain needs outside the load limit. Mr. Grotte plans to share this information on the Otter Tail County website. CSAH 34 Update – S.A.P. 056-634-011: County Engineer Charles Grotte updated the Board regarding the CSAH 34 reconstruction project. Plans and right of way plat for the project have been completed and the project is planned for competitive bid February 2020. Construction is expected to begin spring 2020. Legal Services Agreement for CSAH 34 – S.A.P. 056-634-011 Right of Way Acquisition: Motion by Johnson, second by Rogness and unanimously carried, with Huebsch abstaining, to authorize appropriate County Officials’ signatures to execute the legal services agreement between the County of Otter Tail and Pemberton Law Firm. This will assist Otter Tail County in pursuing necessary right-of-way access for its CSAH 34 project. Perham to Pelican Rapids Regional Trail – West Segment: County Engineer Charles Grotte presented a proposal from Houston Engineering, Inc regarding engineering services for the construction of the west segment of the Perham to Pelican Rapids Trail. Commissioners expressed concerns regarding the treatment of the public and requested Mr. Grotte to inform Houston Engineering of the concerns. The conversation was tabled to the Public Works Committee. Board of Commissioners’ Meeting Minutes October 15, 2019 Page 7 of 7 Approval of Payment Motion by Johnson, second by Murphy and unanimously carried to approve payment to Essentia Health in the amount of $2,484.00 for costs incurred under the provision of Minnesota Statue 609.35. Consulting Services Motion by Rogness, second by Lindquist and unanimously carried, to authorize appropriate County Officials’ signatures to execute the agreement between the County of Otter Tail and Hildi, Inc to provide consulting services for the preparation of the County’s next actuarial valuation under the provisions of GASB 75 as of January 1, 2020. The approximate cost for the consulting services for the 2020 fiscal year is $4,600.00 and for the 2021 fiscal year the approximate cost is between $500.00 and $800.00 SpyGlass Proposal Motion by Johnson, second by Murphy and unanimously carried to decline accepting the SpyGlass proposal offered by The SpyGlass Group, LLC. The Information Technology (IT) Director is confident in performing these tasks within the IT department. Apple Tree Dental Groundbreaking Motion by Johnson, second by Rogness and unanimously carried to authorize Commissioners to attend the Apple Tree Dental groundbreaking. The event was originally scheduled for October 21st but has been postponed. The County Administrator will inform Commissioners of the date when available. Adjournment At 11:19 a.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 8:30 a.m. on Tuesday, October 22, 2019, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:__________________________ By: _______________________________________ Attest: _________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk Board of Commissioners’ Meeting Minutes October 15, 2019 (Exhibit A) Page 1 of 5 Board of Commissioners’ Meeting Minutes October 15, 2019 (Exhibit A) Page 2 of 5 Board of Commissioners’ Meeting Minutes October 15, 2019 (Exhibit A) Page 3 of 5 Board of Commissioners’ Meeting Minutes October 15, 2019 (Exhibit A) Page 4 of 5 Board of Commissioners’ Meeting Minutes October 15, 2019 (Exhibit A) Page 5 of 5 Board of Commissioners’ Meeting Minutes October 15, 2019 (Exhibit B) Page 1 of 1 Grandfathered Single Employees 2019 Benefit 2020 Benefit 2019 Employer 3.1% Increase Dollars 2020 Employer 5% Increase Dollars Contribution 2019 Remaining Contribution 2020 Remaining Single HSA Compatible Plan 1,300.00 567.14 718.46 1,325.00 604.64 705.96 Value Plan 1,300.00 745.50 540.10 1,325.00 777.30 533.30 High Plan 1,300.00 830.20 455.40 1,325.00 864.70 445.90 Existing Dependent Coverage & New Employees 2019 Benefit 2020 Benefit 2019 Employer 3.1% Increase Dollars 2020 Employer 5% Increase Dollars Contribution 2019 Remaining Contribution 2020 Remaining HSA Plan Single 740.00 567.14 158.46 765.00 604.64 145.96 Single + Children 1,300.00 1,020.82 264.78 1,350.00 1,088.30 247.30 Single + Spouse 1,300.00 1,191.02 94.58 1,350.00 1,269.74 65.86 Family 1,450.00 1,587.68 -152.08 1,525.00 1,692.62 -182.02 Value Plan Single 740.00 745.50 -19.90 765.00 777.30 -26.70 Single + Children 1,300.00 1,341.82 -56.22 1,350.00 1,399.02 -63.42 Single + Spouse 1,300.00 1,565.54 -279.94 1,350.00 1,632.26 -296.66 Family 1,450.00 2,087.02 -651.42 1,525.00 2,175.96 -665.36 High Plan Single 740.00 830.20 -104.60 765.00 864.70 -114.10 Single + Children 1,300.00 1,494.30 -208.70 1,350.00 1,556.40 -220.80 Single + Spouse 1,300.00 1,743.36 -457.76 1,350.00 1,815.80 -480.20 Family 1,450.00 2,324.20 -888.60 1,525.00 2,420.76 -910.16 COMMISSIONER'S VOUCHERS ENTRIES10/17/2019 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:47:28AM 1YWG-KM3M-MRWV COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-112-104-0000-6572 2,016.00 ASPHALT REPAIRS 20190763 Repair And Maintenance Supplies N 01-061-000-0000-6680 297.58 A2RJVV5AA0WI1P TONER/PRINTER 1LKK-MGHJ-RD6Y Computer Hardware N 10-302-000-0000-6406 339.98 A2RJVV5AA0WI1P SUPPLIES Office Supplies N 50-399-000-0000-6487 27.79 A237J9EK9C4AWX SUPPLIES 139T-WRP6-6MTC Tools & Minor Equipment N 50-399-000-0000-6487 271.42 A237J9EK9C4AWX SUPPLIES 1DX6-XYR6-46NN Tools & Minor Equipment N 01-112-110-0000-6572 98.37 ACCT 2189988000 BATTERIES P13813282 Repair And Maintenance Supplies N 01-112-110-0000-6572 98.57 ACCT 2189988000 BATTERIES P14323727 Repair And Maintenance Supplies N 01-112-110-0000-6572 43.97 ACCT 2189988000 BATTERIES P18148948-01 Repair And Maintenance Supplies N 01-112-110-0000-6572 307.54 ACCT 2189988000 BATTERIES P18394934-01 Repair And Maintenance Supplies N 01-112-000-0000-6572 43.52 ACCT 2189988000 BATTERIES P19631334 Repair And Maintenance Supplies N 10-304-000-0000-6565 1,516.75 DIESEL FUEL 37918 Fuels - Diesel N 50-000-000-0130-6290 19.50 DRINKING WATER 76043 Contracted Services.N 01-112-109-0000-6673 330.90 PROJECT 41916.0 OPS CTR HVAC 10/11/19 Remodeling Projects-Sheriff Substation N 01-112-000-0000-6369 4.26 ACCT 01192 CAP 47262 Miscellaneous Charges N 01-250-000-0000-6224 12.00 MEAL - TRANSPORT 10/3/19 Prisioner Conveyance N 13892 ADVANCED STRIPING INC 2,016.0013892 14386 AMAZON CAPITAL SERVICES INC 936.7714386 14731 BATTERIES PLUS BULBS 591.9714731 1386 BECKLUND OIL INC 1,516.751386 1755 BEN HOLZER UNLIMITED WATER LLC 19.501755 13535 BHH PARTNERS 330.9013535 533 BOBCAT OF OTTER TAIL COUNTY 4.26533 15823 BOEN/ANDY Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ADVANCED STRIPING INC AMAZON CAPITAL SERVICES INC BATTERIES PLUS BULBS BECKLUND OIL INC BEN HOLZER UNLIMITED WATER LLC BHH PARTNERS BOBCAT OF OTTER TAIL COUNTY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6491 1,279.92 ACCT 114063 AED BATTERIES 83375042 General Supplies N 01-201-000-0000-6226 510.00 ACCT 14081 CJDN ACCESS FEE 568434 Teletype State Charges N 02-225-000-0000-6369 2,080.00 ACCT MN0560000 CARRY PERMITS 56000062 Miscellaneous Charges N 01-601-000-0000-6243 32.00 SUBSCRIPTION RENEWAL 10/22/19 Subscriptions N 01-149-000-0000-6354 5,558.70 UP-FIT FOR NEW UNIT 1709 5103 Insurance Claims N 01-201-000-0000-6315 4,211.11 UNIT 1907 SETUP 5096 Radio Repair Charges N 01-201-000-0000-6315 514.25 UNIT 1605 REMOVED EQUIPMENT 5102 Radio Repair Charges N 01-201-000-0000-6304 33.36 UNIT 1907 MOVED RADIO PARTS 5104 Repair And Maintenance N 02-219-000-0000-6369 525.00 MEALS FOR TRNG 10/7-10/19 542220 Miscellaneous Charges N 01-031-000-0000-6406 56.28 ACCT 2189988076 SUPPLIES 442852 Office Supplies N 01-041-000-0000-6406 87.26 ACCT 2189988030 SUPPLIES 442803 Office Supplies N 01-042-000-0000-6406 59.98 ACCT 2189988030 SUPPLIES 442803 Office Supplies N 01-043-000-0000-6406 16.68 ACCT 2189988030 SUPPLIES 442803 Office Supplies N 01-112-000-0000-6406 86.56 ACCT 2189988050 INK/BINDER 442808 Office Supplies N 01-201-000-0000-6406 33.04 ACCT 2189988555 CORK BOARDS 442712 Office Supplies N 01-201-000-0000-6406 33.00 ACCT 2189988555 DUSTER SPRAY 442818 Office Supplies N 01-250-000-0000-6406 28.91 ACCT 2189988556 SUPPLIES 442885 Office Supplies N 01-601-000-0000-6406 14.10 ACCT 2189988760 SUPPLIES 441814 Office Supplies N 01-601-000-0000-6406 6.74 ACCT 2189988760 SUPPLIES 442640 Office Supplies N 12.0015823 3494 BOUND TREE MEDICAL LLC 1,279.923494 1425 BUREAU OF CRIM APPREHENSION 2,590.001425 5580 CITIZENS ADVOCATE 32.005580 9087 CODE 4 SERVICES, INC 10,317.429087 7479 CONCEPT CATERING 525.007479 32603 COOPERS TECHNOLOGY GROUP Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 4 Transactions 1 Transactions - BOEN/ANDY BOUND TREE MEDICAL LLC BUREAU OF CRIM APPREHENSION CITIZENS ADVOCATE CODE 4 SERVICES, INC CONCEPT CATERING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-601-000-0000-6406 183.26 ACCT 2189988760 SUPPLIES 442830 Office Supplies N 10-304-000-0000-6252 57.00 DRINKING WATER Water And Sewage N 50-399-000-0000-6290 2,441.02 ACCT 223 TIPPING FEES 4029 Contracted Services.N 01-507-000-0000-6253 138.06 ACCT 1122 OCT2019 Garbage N 50-000-000-0000-6240 40.00 ACCT 110245589 DEC 2018 610039727464 Publishing & Advertising N 50-000-000-0000-6240 40.00 ACCT 110245589 JAN 2019 610040040620 Publishing & Advertising N 50-000-000-0000-6240 40.00 ACCT 110245589 FEB 2019 610040347335 Publishing & Advertising N 50-000-000-0000-6240 40.00 ACCT 110245589 MAR 2019 610040749248 Publishing & Advertising N 50-000-000-0000-6240 40.00 ACCT 110245589 APR 2019 610041129491 Publishing & Advertising N 50-000-000-0000-6240 40.00 ACCT 110245589 MAY 2019 610041429944 Publishing & Advertising N 50-000-000-0000-6240 40.00 ACCT 110245589 JUN 2019 610041814055 Publishing & Advertising N 50-000-000-0000-6240 40.00 ACCT 110245589 JUL 2019 610042122126 Publishing & Advertising N 50-000-000-0000-6240 40.00 ACCT 110245589 AUG 2019 610042403899 Publishing & Advertising N 50-000-000-0000-6240 40.00 ACCT 110245589 SEP 2019 610042795438 Publishing & Advertising N 10-302-000-0000-6350 652.50 SERVICE 29033 Maintenance Contractor N 01-201-000-0000-6526 25.00 DWI/IMPLIED CONSENT HANDBOOK 10/3/19 Uniforms N 577.6132603 2364 CULLIGAN OF WADENA 57.002364 14946 DEM-CON MATERIALS RECOVERY LLC 2,441.0214946 1261 DENZEL'S REGION WASTE INC 138.061261 3518 DEXYP 400.003518 941 EGGE CONSTRUCTION INC 652.50941 11450 EIFERT/ZACH 25.0011450 2581 ELECTION SYSTEMS & SOFTWARE INC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11 Transactions 1 Transactions 1 Transactions 1 Transactions 10 Transactions 1 Transactions 1 Transactions COOPERS TECHNOLOGY GROUP CULLIGAN OF WADENA DEM-CON MATERIALS RECOVERY LLC DENZEL'S REGION WASTE INC DEXYP EGGE CONSTRUCTION INC EIFERT/ZACH Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-063-000-0000-6344 957.28 ACCT O88178 CODING 11/5/19 1103140 Programming, Support, Warranty N 01-063-000-0000-6344 392.26 ACCT O88178 AUDIO 11/5/19 1103158 Programming, Support, Warranty N 01-149-000-0000-6354 7,385.33 UNIT 107 REPAIRS R101001195:01 Insurance Claims N 50-399-000-0000-6565 825.55 ACCT 727196 FUEL 10/10/19 62208 Fuels N 01-112-000-0000-6572 7.69 ACCT 13040 HPGEAR OIL 757949 Repair And Maintenance Supplies N 50-000-000-0130-6863 3,339.82 ACCT 18240 LEACHATE SEP 2019 34532 Leachate Disposal N 10-302-000-0000-6350 600.00 SERVICE 42162 Maintenance Contractor N 50-000-000-0130-6863 5,190.00 LEACHATE HAULING SEP 2019 42188 Leachate Disposal N 01-112-102-0000-6572 229.39 ACCT 124891 CLOTHES HOOKS 6865514 Repair And Maintenance Supplies N 10-302-000-0000-6330 158.34 MILEAGE Mileage N 10-302-000-0000-6331 6.63 MEALS Meals And Lodging N 10-302-000-0000-6500 209.90 SHOES Supplies N 01-112-101-0000-6349 2,520.00 3RD & 4TH QTR PARKING LOT RENT 56 Miscellaneous Rentals 1 1,349.542581 950 FARGO FREIGHTLINER 7,385.33950 35594 FARMERS CO OP OIL ASSN 825.5535594 373 FARNAM'S GENUINE PARTS INC 7.69373 57 FERGUS FALLS/CITY OF 3,339.8257 2153 FERGUS POWER PUMP INC 5,790.002153 14876 FERGUSON ENTERPRISES INC #1657 229.3914876 14379 FIELD/CRISTI 374.8714379 383 FIRST LUTHERAN CHURCH Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions ELECTION SYSTEMS & SOFTWARE INC FARGO FREIGHTLINER FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FERGUS FALLS/CITY OF FERGUS POWER PUMP INC FERGUSON ENTERPRISES INC #1657 FIELD/CRISTI Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0000-6331 9.92 MEAL - SWAA CONFERENCE 9/25/19 Meals And Lodging N 50-000-000-0000-6330 325.96 MILEAGE - RAM/SWAA MEETINGS 9/27/19 Mileage N 10-303-000-0000-6342 25.00 SERVICE AGREEMENT 208258-0 Service Agreements N 01-201-000-0000-6526 129.97 ACCT 1002151493 POLOS 013856439 Uniforms N MEKASH/ALLEN5433 01-043-000-0000-6406 109.48 ACCT OTT0751 ROLLER KITS 92860 Office Supplies N 01-112-101-0000-6342 120.00 ACCT 6768 BLUEMAX MINI BLOCKS 145251 Service Agreements N 01-112-000-0000-6342 75.00 ACCT 19247 PEST CONTROL 145528 Service Agreements N 01-112-000-0000-6342 120.00 ACCT 19248 PEST CONTROL 145529 Service Agreements N 01-201-000-0000-6526 41.88 SWEATERS 9/6/19 Uniforms N 01-112-106-0000-6572 6,480.15 INSTALL NEW A/C UNIT 14121 Repair And Maint Supplies N 01-112-101-0000-6342 2,163.91 ACCT 535849 CONTROLS 5249531368 Service Agreements N 2,520.00383 11964 FJESTAD/ZACH 335.8811964 15050 FRANZ REPROGRAPHICS INC 25.0015050 392 GALLS LLC 129.97392 14795 GIRARD'S BUSINESS SOLUTIONS, INC 109.4814795 5066 GODFATHERS EXTERMINATING INC 315.005066 14501 GOERDT/SARAH D 41.8814501 5183 GRAHAM REFRIGERATION, INC 6,480.155183 453 HONEYWELL INTERNATIONAL INC Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions FIRST LUTHERAN CHURCH FJESTAD/ZACH FRANZ REPROGRAPHICS INC GALLS LLC GIRARD'S BUSINESS SOLUTIONS, INC GODFATHERS EXTERMINATING INC GOERDT/SARAH D GRAHAM REFRIGERATION, INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 10-303-000-0000-6278 1,562.50 SERVICE 0045268 Engineering & Hydrological Testing N 01-250-000-0000-6526 118.93 2 PAIRS OF PANTS 9/27/19 Uniforms N 01-201-000-0000-6305 1,050.00 CALIBRATE X-RAY MACHINE 10/9/19 Electronic Devices - Maint.N 22-622-000-0645-6369 184.36 DITCH 45 PUBLIC HEARING 1909056 Miscellaneous Charges N 01-201-000-0000-6492 105.00 ACCT C000MNOTT1 DRYGAS 640350 Police Equipment N 01-201-000-0000-6526 24.00 EMBROIDERED LOGOS 3192 Uniforms N GOERDT/SARAH D14501 01-201-000-0000-6526 24.00 EMBROIDERED LOGOS 90479 Uniforms N MEKASH/ALLEN5433 01-201-000-0000-6526 17.00 EMBROIDERED JACKET 90483 Uniforms N 01-112-101-0000-6572 1,446.28 ACCT 385-000894553 FIRE ALARM 41317352 Repair And Maintenance Supplies N 01-112-101-0000-6572 2,551.72 ACCT 385-000894553 LABOR 41317705 Repair And Maintenance Supplies N 01-013-000-0000-6262 10.00 56-P9-01-723 S COX 1939727 Public Defender Y 2,163.91453 5835 HOUSTON ENGINEERING INC 1,562.505835 15833 HOYLE/EMILY 118.9315833 15872 IMAGING SPECIALTIES LLC 1,050.0015872 70 INDEPENDENT/THE 184.3670 1428 INTOXIMETERS INC 105.001428 39324 JK SPORTS 65.0039324 1630 JOHNSON CONTROLS 3,998.001630 10408 JONES LAW OFFICE Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 2 Transactions HONEYWELL INTERNATIONAL INC HOUSTON ENGINEERING INC HOYLE/EMILY IMAGING SPECIALTIES LLC INDEPENDENT/THE INTOXIMETERS INC JK SPORTS JOHNSON CONTROLS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-013-000-0000-6262 60.00 56-PR-17-691 D DEFIEL 1939800 Public Defender Y 01-013-000-0000-6262 20.00 56-PR-18-3232 J HUNT 1939801 Public Defender Y 01-013-000-0000-6262 30.00 56-PR-11-2714 E LOUSHINE 1939802 Public Defender Y 01-013-000-0000-6262 10.00 56-PR-13-1236 J SLEEN 1939803 Public Defender Y 01-013-000-0000-6262 130.00 56-PR-10-950 T TORELL 1939804 Public Defender Y 10-304-000-0000-6572 144.65 PARTS 7453192 Repair And Maintenance Supplies N 10-304-000-0000-6572 190.00 REPAIR 24304 Repair And Maintenance Supplies N 22-622-000-0655-6369 200.00 2 BEAVERS TRAPPED IN DITCH 55 10/10/19 Miscellaneous Charges Y 01-201-000-0000-6433 334.35 ACCT 1028714 C PALMERSHEIM 9/30/19 Special Medical 6 01-250-000-0000-6432 84.69 OLSON, DARREL E 5/30/19 Medical Incarcerated 6 01-250-000-0000-6432 4.37 MINDERMANN, JEROME 8/12/19 Medical Incarcerated 6 01-250-000-0000-6432 88.44 WILSON, STPHEN R 9/15/19 Medical Incarcerated 6 01-250-000-0000-6432 713.39 WILSON, STPHEN R 9/15/19 Medical Incarcerated 6 01-250-000-0000-6432 4.37 MINDERMANN, JEROME 9/16/19 Medical Incarcerated 6 01-250-000-0000-6432 14.73 REYNOLDS, DAVID W 9/16/19 Medical Incarcerated 6 10-302-000-0000-6369 432.95 SERVICE Miscellaneous Charges N 50-399-000-0000-6290 37.50 ACCT 1028714 HAUGEN, JEFFREY 9/26/19 Contracted Services.6 50-399-000-0000-6291 500.00 CARDBOARD 10/10/19 73234 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 10/14/19 73241 Contract Transportation N 260.0010408 1002 KIMBALL MIDWEST 144.651002 1005 KNUTSON ELECTRIC REBUILDING 190.001005 15197 KUGLER/DOUGLAS 200.0015197 79 LAKE REGION HEALTHCARE 1,714.7979 81 LARRY OTT INC TRUCK SERVICE 1,000.0081 3063 LIBERTY BUSINESS SYSTEMS FARGO Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 1 Transactions 1 Transactions 1 Transactions 9 Transactions 2 Transactions JONES LAW OFFICE KIMBALL MIDWEST KNUTSON ELECTRIC REBUILDING KUGLER/DOUGLAS LAKE REGION HEALTHCARE LARRY OTT INC TRUCK SERVICE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6342 20.00 SERVICE AGREEMENT 392031 Service Agreements N 50-399-000-0000-6485 69.96 ACCT 23-52A28 SQUEEGEES 0279946-IN Custodian Supplies N 01-250-000-0000-6342 292.00 ACCT 35700038 CN 500-0461307 396366924 Service Agreements N 01-061-000-0000-6346 300.00 4TH QTR TAXLINK SUPPORT 1910091 Mccc Fees N 01-061-000-0000-6346 119.22 3RD QTR AVENU MTG EXPENSE 1910153 Mccc Fees N 10-303-000-0000-6683 870.00 T-SAP 056-634-011, PARCEL #47 Right Of Way, Ect.Y 10-303-000-0000-6683 797.50 P-SAP 056-634-011, PARCEL #47 Right Of Way, Ect.Y 10-303-000-0000-6683 2,250.00 D-SAP 056-634-011, PARCEL #36 Right Of Way, Ect.Y 10-303-000-0000-6683 1,848.75 T-SAP 056-634-011, PARCEL #36 Right Of Way, Ect.Y 10-303-000-0000-6683 7,685.00 P-SAP 056-634-011, PARCEL #36 Right Of Way, Ect.Y 10-303-000-0000-6278 1,147.50 SERVICE 21888 Engineering & Hydrological Testing N 10-303-000-0000-6278 4,343.65 SERVICE 21889 Engineering & Hydrological Testing N 10-303-000-0000-6278 1,532.30 SERVICE 21891 Engineering & Hydrological Testing N 50-399-000-0000-6304 70.84 ACCT 2271 HOSE & FITTINGS 611488 Repair And Maint-Vehicles N 20.003063 41638 LOCATORS & SUPPLIES INC 69.9641638 36132 MARCO INC ST LOUIS 292.0036132 548 MCCC BIN#135033 419.22548 15869 MILLER/DUANE H MILLER & LAURIE A 1,667.5015869 15870 MOENKEDICK/HERMAN H 11,783.7515870 6012 MOORE ENGINEERING INC 7,023.456012 1056 NAPA OF PERHAM 70.841056 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 3 Transactions 3 Transactions 1 Transactions LIBERTY BUSINESS SYSTEMS FARGO LOCATORS & SUPPLIES INC MARCO INC ST LOUIS MCCC BIN#135033 MILLER/DUANE H MILLER & LAURIE A MOENKEDICK/HERMAN H MOORE ENGINEERING INC NAPA OF PERHAM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-149-000-0000-6210 15,000.00 ACCT 10148 POSTAGE NOV-TNT S09240 Postage & Postage Meter N 01-121-000-0000-6304 68.91 ACCT 9988605 OIL CHANGE 6217865 Repair And Maintenance N 50-000-000-0170-6304 50.25 ACCT 9984898 OIL CHANGE 6217843 Repair And Maintenance N 01-112-101-0000-6485 557.15 ACCT 655-790197 SUPPLIES 63427 Custodian Supplies N 01-112-104-0000-6342 300.00 ACCT 67075 INSPECTION 31728 Service Agreements N 01-112-101-0000-6342 525.00 ACCT 67075 INSPECTION 31737 Service Agreements N 50-000-000-0170-6290 825.00 ACCT 27883 INSPECTION 31774 Contracted Services.N 01-061-000-0000-6201 2,100.00 ACCT 100A05602 SEP 2019 19090439 Communication Fees -N 01-201-000-0000-6304 703.04 INSTALL TIRES FOR UNIT 1802 145596 Repair And Maintenance N 10-302-000-0000-6565 1,353.71 DIESEL FUEL 27519 Fuels - Diesel N 10-302-000-0000-6565 728.22 DIESEL FUEL 66640 Fuels - Diesel N 01-112-000-0000-6275 345.46 ACCT MN OTTERCO01 23 TICKETS E158945 Fiber Locating Service Y 2927 NATIONAL BUSINESS SYSTEMS INC 15,000.002927 43227 NELSON AUTO CENTER 119.1643227 595 NETWORK SERVICES COMPANY 557.15595 1295 NOVA FIRE PROTECTION 1,650.001295 4106 OFFICE OF MNIT SERVICES 2,100.004106 1464 OK TIRE OF PERHAM INC 703.041464 612 OLSON OIL CO INC 2,081.93612 5093 ONE CALL LOCATORS LTD 345.465093 49008 OTTER TAIL TIRE INC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions NATIONAL BUSINESS SYSTEMS INC NELSON AUTO CENTER NETWORK SERVICES COMPANY NOVA FIRE PROTECTION OFFICE OF MNIT SERVICES OK TIRE OF PERHAM INC OLSON OIL CO INC ONE CALL LOCATORS LTD Otter Tail County Auditor OUTDOOR RENOVATIONS LANDSCAPE & NURSERY COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6304 32.30 UNIT 1905 OIL CHANGE 118154 Repair And Maintenance N 01-201-000-0000-6304 726.92 UNIT 1706 TIRES 118165 Repair And Maintenance N 02-219-000-0000-6369 14.00 ROLLS TRNG 10/10/19 3914-46 Miscellaneous Charges N 01-112-109-0000-6572 100.00 BLOW OUT IRRIGATION 8453 Repair And Maintenance Supplies Y 01-112-108-0000-6572 200.00 BLOW OUT IRRIGATION 8477 Repair And Maintenance Supplies Y 01-112-110-0000-6572 100.00 BLOW OUT IRRIGATION 8478 Repair And Maintenance Supplies Y 01-112-101-0000-6572 100.00 BLOW OUT IRRIGATION 8479 Repair And Maintenance Supplies Y 50-000-000-0150-6290 18.59 ACCT 376004 351090174 Contracted Services.N 50-000-000-0150-6290 8.50 ACCT 376004 351099059 Contracted Services.N 01-002-000-0000-6818 3,000.00 GOV AFFAIRS OCT 2019 2019-010 Board Contingency N 01-205-000-0000-6273 200.00 BODY TRANSPORT J THOMPSON 201237 Coroner Expense 6 10-303-000-0000-6369 190.00 SERVICE 472738 Miscellaneous Charges N 10-303-000-0000-6369 850.00 SEPTIC DESIGN & PERMIT 1182 Miscellaneous Charges N 759.2249008 9510 OTTERTAIL BAKERY 14.009510 6351 500.006351 3730 PREMIUM WATERS INC 27.093730 15407 PSICK CAPITOL SOLUTIONS INC 3,000.0015407 675 RINGDAHL AMBULANCE INC 200.00675 12652 RMB ENVIRONMENTAL LABORATORIES INC 190.0012652 15703 SCHUELLER'S SEPTIC SOLUTIONS LLC 850.0015703 15466 SOLARWINDS Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 4 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions OUTDOOR RENOVATIONS LANDSCAPE & NURSERY OTTER TAIL TIRE INC OTTERTAIL BAKERY PREMIUM WATERS INC PSICK CAPITOL SOLUTIONS INC RINGDAHL AMBULANCE INC RMB ENVIRONMENTAL LABORATORIES INC SCHUELLER'S SEPTIC SOLUTIONS LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-061-000-0000-6342 3,904.00 ACCT SW22430890 MAINT RENEWAL IN451663 Service Agreements N 01-112-101-0000-6485 75.93 ACCT 00224000 SUPPLIES 842089-1 Custodian Supplies N 01-112-101-0000-6485 371.96 ACCT 00224000 SUPPLIES 842535 Custodian Supplies N 01-112-108-0000-6485 694.96 ACCT 00224002 SUPPLIES 842538 Custodian Supplies N 01-112-000-0000-6485 129.91 ACCT 00224002 SUPPLIES 842541 Custodian Supplies N 01-250-000-0000-6493 612.91 ACCT 00224004 LAUNDRY SUPPLIES 842193 Laundry Supplies N 10-303-000-0000-6683 10,000.00 SERVICE 1017 Right Of Way, Ect.N 01-201-000-0000-6492 92.14 ACCT 974 IRRITANT I1390874 Police Equipment N 01-201-000-0000-6200 32.24 ACCT 6045787810703369 CHARGER 10/10/19 Telephone N 01-201-000-0000-6406 140.19 ACCT 6045787810703369 HEADSET 10/10/19 Office Supplies N 01-201-000-0000-6526 41.70 ACCT 6045787810703369 CASE 10/10/19 Uniforms N 01-201-000-0000-6680 49.99 ACCT 6045787810703369 KEYBOARD 10/10/19 Computer Hdwe And Disks N 02-225-000-0000-6369 1,749.00 ACCT 6045787810703369 SHREDDER 10/10/19 Miscellaneous Charges N 50-000-000-0170-6300 122.60 FIXED URINAL 1105 Building And Grounds Maintenance N 50-399-000-0000-6300 647.09 INSTALL ICEMAKER MACHINE 1086 Building And Grounds Maintenance N 01-250-000-0000-6240 58.20 ACCT 1968 BAILIFF 58065 Publishing & Advertising N 3,904.0015466 48183 STEINS INC 1,885.6748183 14918 STORM RIGHT OF WAY SOLUTIONS LLC 10,000.0014918 168 STREICHERS 92.14168 15874 SYNCB/AMAZON 2,013.1215874 15846 T WALLS PLUMBING INC 769.6915846 42537 THIS WEEKS SHOPPING NEWS 58.2042537 183 THOMSON REUTERS - WEST Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 5 Transactions 1 Transactions 1 Transactions 5 Transactions 2 Transactions 1 Transactions SOLARWINDS STEINS INC STORM RIGHT OF WAY SOLUTIONS LLC STREICHERS SYNCB/AMAZON T WALLS PLUMBING INC THIS WEEKS SHOPPING NEWS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:47:28AM10/17/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6348 373.80 ACCT 1003940771 SEP 2019 841081231 Software Maintenance Contract N 01-250-000-0000-6432 15.40 ACCT 749765 MEDICATIONS SEP2019 Medical Incarcerated N 10-304-000-0000-6306 250.00 REPAIR 024302 Repair/Maint. Equip N 01-250-000-0000-6494 2,517.00 ACCT 15-0004807 SUPPLIES 0056479-IN CERT Operations N 01-201-000-0000-6304 560.00 ACCT 568303 TIRES 6273765 Repair And Maintenance N 01-041-000-0000-6242 20.00 EXCEL TRNG FOR EMPLOYEE 10/16/19 Registration Fees N 01-041-000-0000-6406 37.73 BELL FOR AUDITOR'S OFFICE 10/2/19 Office Supplies N 10-304-000-0000-6572 147.00 BATTERY 10081964579 Repair And Maintenance Supplies N 02-219-000-0000-6369 40.85 ROLLS FOR TRAINING 10/7-9/19 10/9/19 Miscellaneous Charges N 373.80183 7249 THRIFTY WHITE PHARMACY 15.407249 1999 TNT REPAIR INC 250.001999 15873 UNITED TACTICAL SYSTEMS LLC 2,517.0015873 11064 US AUTOFORCE 560.0011064 15221 VIPOND/KRIS 57.7315221 9357 WAYNE'S TOOL WAGON 147.009357 8425 WINDELS/LORI 40.858425 138,608.74 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions Final Total ............89 Vendors 168 Transactions THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY TNT REPAIR INC UNITED TACTICAL SYSTEMS LLC US AUTOFORCE VIPOND/KRIS WAYNE'S TOOL WAGON WINDELS/LORI Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES11:47:28AM10/17/2019 csteinba Copyright 2010-2018 Integrated Financial Systems Page 14Audit List for Board Otter Tail County Auditor Amount 78,204.39 General Revenue Fund 1 4,408.85 General Fund Dedicated Accounts 2 39,909.83 Road And Bridge Fund 10 384.36 County Ditch Fund 22 15,701.31 Solid Waste Fund 50 138,608.74 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES10/17/2019 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:19:20AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:19:20AM10/17/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-601-0000-6171 44.00 EXCEL REG. DIANE & KRISTI K.Im Training 1 N 10/02/2019 10/02/2019 11-430-700-0000-6171 56.00 EXCEL REG. DIANE & KRISTI K.Ss Adm Training 1 N 10/02/2019 10/02/2019 11-430-700-0000-6331 20.63 MEALS & PARKING Meals & Lodging - Ss Adm 3 N 07/25/2019 09/10/2019 11-430-700-6330-6171 5.00 MEALS & PARKING Ss Adm Training Mileage 65 N 07/25/2019 09/10/2019 11-430-700-6331-6171 45.39 MEALS & PARKING Ss Adm Training Meals & Lodging 2 N 07/25/2019 09/10/2019 11-420-640-0000-6297 48.10 IN201901384 201901384 Iv-D Sheriff's Costs 4 N 10/07/2019 10/07/2019 11-406-000-0000-6000 538.00 DETENTION COSTS STMT# 164-56-1 Detention Center Costs - Probation 5 N 10/01/2019 10/01/2019 11-430-700-0000-6331 36.49 MEALS Meals & Lodging - Ss Adm 6 N 07/11/2019 09/05/2019 11-430-700-0000-6331 24.55 MEALS Meals & Lodging - Ss Adm 7 N 08/29/2019 09/25/2019 11-420-601-0000-6265 105.60 4TH QUARTER Data Processing Costs - Im Adm 8 N 30075 ASCHNEWITZ/DIANE 100.0030075 31030 BARTELS/ROCHELLE 71.0231030 31037 BECKER CO SHERIFF 48.1031037 25435 BELTRAMI CO TREASURER 538.0025435 12965 CAMPION/CHAD 36.4912965 13727 COLE/MELANIE 24.5513727 15378 COUNTIES PROVIDING TECHNOLOGY Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ASCHNEWITZ/DIANE BARTELS/ROCHELLE BECKER CO SHERIFF BELTRAMI CO TREASURER CAMPION/CHAD COLE/MELANIE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:19:20AM10/17/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 10/01/2019 12/31/2019 11-430-700-0000-6265 134.40 4TH QUARTER Data Processing Costs - Ss Adm 8 N 10/01/2019 12/31/2019 11-420-601-0000-6379 236.10 OSS CONNECT EXAM 46539 136721 Miscellaneous Charges Im Adm 9 N 09/27/2019 09/27/2019 11-430-700-0000-6379 300.50 OSS CONNECT EXAM 46539 136721 Miscellaneous Charges - Ss Adm 9 N 09/27/2019 09/27/2019 11-430-700-0000-6331 14.58 MEALS Meals & Lodging - Ss Adm 10 N 09/20/2019 09/20/2019 11-430-700-0000-6331 7.12 CLIENT MEALS/MEAL Meals & Lodging - Ss Adm 11 N 09/23/2019 09/25/2019 11-430-710-1621-6097 30.30 CLIENT MEALS/MEAL In Home Service - Brief 12 N 09/23/2019 09/25/2019 11-420-640-6331-6171 29.70 TRAINING MEALS Ivd Training Meals & Lodging 13 N 10/06/2019 10/09/2019 11-430-700-0000-6331 5.17 CLIENT MEAL/MEAL Meals & Lodging - Ss Adm 14 N 10/14/2019 10/14/2019 11-430-700-0000-6331 6.20 MEALS & TRAINING MEALS Meals & Lodging - Ss Adm 16 N 09/09/2019 09/17/2019 11-430-700-6331-6171 21.64 MEALS & TRAINING MEALS Ss Adm Training Meals & Lodging 17 N 09/09/2019 09/17/2019 11-430-710-1621-6097 5.18 CLIENT MEAL/MEAL In Home Service - Brief 15 N 10/14/2019 10/14/2019 240.0015378 11889 ERGOMETRICS 536.6011889 12851 FISCHER/MICHELLE 14.5812851 48173 GRABE/SONYA 37.4248173 11503 HAUGE/LESLIE 29.7011503 15758 HAUGRUD/ERIN Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions COUNTIES PROVIDING TECHNOLOGY ERGOMETRICS FISCHER/MICHELLE GRABE/SONYA HAUGE/LESLIE Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:19:20AM10/17/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-430-700-0000-6331 10.24 MEALS & TRAINING MEALS Meals & Lodging - Ss Adm 19 N 09/15/2019 10/08/2019 11-430-700-6331-6171 60.46 MEALS & TRAINING MEALS Ss Adm Training Meals & Lodging 18 N 09/15/2019 10/08/2019 11-409-000-0010-6261 583.33 OCT LCTS CONTRACT SERVICES 19-1001 Lcts Coordination 20 Y 10/01/2019 10/31/2019 11-409-440-0000-6091 175.00 PROG COORD & MILEAGE TO DL MTG 19-1001 Parent Support Outreach 21 Y 10/01/2019 10/31/2019 11-409-440-0000-6091 463.00 RENT ASSISTANCE 2019-1010 Parent Support Outreach 22 N 10/15/2019 10/15/2019 11-406-000-0000-6330 269.12 MILEAGE Mileage - Probation 23 N 09/27/2019 09/27/2019 11-430-700-0000-6331 9.57 MEAL Meals & Lodging - Ss Adm 24 N 10/14/2019 10/14/2019 11-430-700-0000-6331 12.72 MEAL Meals & Lodging - Ss Adm 25 N 09/16/2019 09/16/2019 11-420-601-0000-6270 11,174.25 2019-QUARTER 4 CCAP 19442 Child Care Adm Contract 26 N 10/01/2019 10/01/2019 38.1915758 11704 HILL/SARAH 70.7011704 8471 758.338471 15871 J.M.K.S. PROPERTY 463.0015871 15866 JOHNSTON/LUCAS 269.1215866 15130 KLOEK/ASHLEY 22.2915130 5314 LAKES & PRAIRIE COMM ACTION PARTNER Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC HAUGRUD/ERIN HILL/SARAH J.M.K.S. PROPERTY JOHNSTON/LUCAS KLOEK/ASHLEY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:19:20AM10/17/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-430-700-0000-6331 22.28 CLIENT MEAL/MEAL/TRAINING MEAL Meals & Lodging - Ss Adm 28 N 09/12/2019 09/25/2019 11-430-700-6331-6171 32.38 TRAINING MEALS Ss Adm Training Meals & Lodging 27 N 08/27/2019 08/29/2019 11-430-700-6331-6171 36.24 CLIENT MEAL/MEAL/TRAINING MEAL Ss Adm Training Meals & Lodging 29 N 09/12/2019 09/25/2019 11-430-710-1621-6097 10.83 CLIENT MEAL/MEAL/TRAINING MEAL In Home Service - Brief 30 N 09/12/2019 09/25/2019 11-406-000-0000-6406 380.00 COPIER LEASE 395685027 Office Supplies 31 N 09/23/2019 09/23/2019 11-409-440-0000-6091 267.38 MILEAGE FOR PSOP HOME VISITS 20191001 Parent Support Outreach 32 Y 08/06/2019 08/29/2019 11-406-000-0000-6261 1,788.00 GRANT MONITORING COSTS 0919533 Ream Electronic Monitoring 33 N 09/30/2019 09/30/2019 11-406-000-0000-6379 93.75 DWI COURT MONITORING COSTS 7695 Miscellaneous Charges 34 N 10/07/2019 10/07/2019 11-406-000-0000-6304 33.77 OIL CHANGE/ACCT# 9988500 729420 Motor Vehicle Repair 35 N 09/30/2019 09/30/2019 11,174.255314 14775 LARSON/NICK 101.7314775 36132 MARCO INC ST LOUIS 380.0036132 9654 MARTIN/MICHAEL 267.389654 8089 MIDWEST MONITORING & SURVEILANCE 1,788.008089 42110 MINNESOTA MONITORING INC 93.7542110 42863 MINNESOTA MOTOR COMPANY Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions LAKES & PRAIRIE COMM ACTION PARTNER LARSON/NICK MARCO INC ST LOUIS MARTIN/MICHAEL MIDWEST MONITORING & SURVEILANCE MINNESOTA MONITORING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:19:20AM10/17/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-605-0000-6040 112.50 09-19 CCAP A300MC56199I State Share Of Maxis Refunds To State 37 N 09/01/2019 09/30/2019 11-430-720-2112-6061 3,079.00 09-19 CCAP A300MC56199I Bsf County Match 36 N 09/01/2019 09/30/2019 11-420-601-0000-6191 658.87 ACCT #07987779 Unemployment - Income Maintenance 38 N 07/01/2019 09/30/2019 11-420-640-6331-6171 33.98 TRAINING MEALS Ivd Training Meals & Lodging 39 N 10/06/2019 10/09/2019 11-406-000-0000-6406 90.60 380915924001 380915924001 Office Supplies 41 N 09/23/2019 09/23/2019 11-406-000-0000-6406 78.93 384915059001 384915058001 Office Supplies 40 N 10/03/2019 10/03/2019 11-420-601-0000-6379 110.88 BIRTH/DEATH CERTIFICATES Miscellaneous Charges Im Adm 42 N 09/03/2019 09/26/2019 11-430-700-0000-6379 141.12 BIRTH/DEATH CERTIFICATES Miscellaneous Charges - Ss Adm 42 N 09/03/2019 09/26/2019 11-420-640-0000-6297 35.00 A. NOOR Iv-D Sheriff's Costs 43 N 08/12/2019 08/12/2019 11-420-640-0000-6297 40.00 CASE #20191349/PARTY #001 Iv-D Sheriff's Costs 44 N 10/12/2019 10/12/2019 33.7742863 43022 MN DEPT OF HUMAN SERVICES 3,191.5043022 9932 MN UI FUND 658.879932 47417 NOVACEK/BONNIE 33.9847417 51120 OFFICE DEPOT 169.5351120 44086 OTTER TAIL CO RECORDER 252.0044086 44010 OTTER TAIL CO SHERIFF Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions MINNESOTA MOTOR COMPANY MN DEPT OF HUMAN SERVICES MN UI FUND NOVACEK/BONNIE OFFICE DEPOT OTTER TAIL CO RECORDER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:19:20AM10/17/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-640-0000-6297 60.30 CASE #20191387/PARTY#001 Iv-D Sheriff's Costs 45 N 10/14/2019 10/14/2019 11-420-640-0000-6297 55.90 CASE #20190850/PARTY #001 Iv-D Sheriff's Costs 46 N 06/28/2019 06/28/2019 11-420-640-0000-6297 40.00 CASE #20190897/PARTY #001 Iv-D Sheriff's Costs 47 N 07/02/2019 07/02/2019 11-406-000-0000-6406 91.67 BUSINESS CARDS 8003543 Office Supplies 48 N 09/27/2019 09/27/2019 11-430-700-0000-6331 79.22 MEALS Meals & Lodging - Ss Adm 49 N 07/15/2019 10/03/2019 11-406-000-0000-6000 1,434.00 DETENTION COSTS STMT#319-177-1 Detention Center Costs - Probation 50 N 10/03/2019 10/03/2019 11-406-000-0000-6435 547.75 UA TESTS/ORDER #253189 L3318430 Drug Testing 51 N 10/04/2019 10/04/2019 11-406-730-0010-6435 61.80 UA TESTS/ORDER #253189 L3318430 Dwi Court Drug Testing 52 N 10/04/2019 10/04/2019 11-420-601-0000-6379 129.44 INV00061781 INV00061781 Miscellaneous Charges Im Adm 54 N 09/30/2019 09/30/2019 11-420-601-0000-6323 370.96 INV00061782 INV00061782 Custodial Services 53 N 09/30/2019 09/30/2019 11-430-700-0000-6379 164.74 INV00061781 INV00061781 Miscellaneous Charges - Ss Adm 54 N 09/30/2019 09/30/2019 11-430-700-0000-6323 472.12 INV00061782 INV00061782 Custodial Services 53 N 231.2044010 2385 OTTER TAIL POWER COMPANY 91.672385 14363 POTTER/LELAND 79.2214363 13160 PRAIRIE LAKES YOUTH PROGRAMS 1,434.0013160 14747 PREMIER BIOTECH LABS LLC 609.5514747 25082 PRODUCTIVE ALTERNATIVES INC Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions OTTER TAIL CO SHERIFF OTTER TAIL POWER COMPANY POTTER/LELAND PRAIRIE LAKES YOUTH PROGRAMS PREMIER BIOTECH LABS LLC Otter Tail County Auditor ULTIMATE AUTO REPAIR-AUTO SAFETY SRVC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:19:20AM10/17/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 09/30/2019 09/30/2019 11-409-440-0000-6091 171.10 PSOP MILEAGE INV-20191001 Parent Support Outreach 55 N 08/05/2019 08/29/2019 11-430-700-6330-6171 10.00 TRAINING MEALS & PARKING Ss Adm Training Mileage 57 N 10/09/2019 10/11/2019 11-430-700-6331-6171 41.80 TRAINING MEALS & PARKING Ss Adm Training Meals & Lodging 56 N 10/09/2019 10/11/2019 11-420-640-0000-6297 50.00 INVOICE #1146 1146 Iv-D Sheriff's Costs 58 N 10/02/2019 10/02/2019 11-420-640-0000-6297 105.00 INV 201902014 201902014 Iv-D Sheriff's Costs 59 N 09/24/2019 09/24/2019 11-430-700-0000-6331 23.66 MEALS Meals & Lodging - Ss Adm 60 N 09/10/2019 09/25/2019 11-406-000-0000-6304 508.85 CAR REPAIR 24913 Motor Vehicle Repair 61 N 10/08/2019 10/08/2019 11-420-640-6331-6171 36.00 TRAINING MEALS Ivd Training Meals & Lodging 62 N 1,137.2625082 10134 ROTERING/DEVORA 171.1010134 12702 SJOLIE, DARIN 51.8012702 10872 STEVENS CO SHERIFF'S OFFICE 50.0010872 49071 TODD CO SHERIFF 105.0049071 12985 TORGERSON/CHELSEY 23.6612985 14 508.8514 34809 WEDLL/DARLA Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 TransactionsULTIMATE AUTO REPAIR-AUTO SAFETY SRVC PRODUCTIVE ALTERNATIVES INC ROTERING/DEVORA SJOLIE, DARIN STEVENS CO SHERIFF'S OFFICE TODD CO SHERIFF TORGERSON/CHELSEY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:19:20AM10/17/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 10/06/2019 10/08/2019 11-406-000-0000-6000 46,770.39 DETENTION COSTS STMT #1-56-1 Detention Center Costs - Probation 63 N 10/04/2019 10/04/2019 11-420-640-0000-6297 50.00 CIVIL #201 19014373 Iv-D Sheriff's Costs 64 N 09/17/2019 09/17/2019 36.0034809 52139 WEST CENTRAL REG JUVENILE CTR 46,770.3952139 52374 WILKIN CO SHERIFF 50.0052374 72,792.55 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions Final Total ............44 Vendors 71 Transactions WEDLL/DARLA WEST CENTRAL REG JUVENILE CTR WILKIN CO SHERIFF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:19:20AM10/17/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems Page 10Audit List for Board Otter Tail County Auditor Amount 72,792.55 Human Services 11 72,792.55 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . As Past President of the MN Fraud Investigator’s Association (MFIA), the association has selected Otter Tail County Collections Officer, Crystal Herman, to attend a face-to face meeting with the USDA-FNS Chief Program Integrity Officer, Rachel Bishop. This meeting will have several USDA executives in attendance and will be held within Under Secretary Lipps suite at the USDA Mitten building located in Washington, DC on 11/13/2019 at 1:00pm. Other organizations invited to attend are: The United Council on Welfare Fraud, The New York Welfare Fraud Investigators Association, Colorado Welfare Fraud Council and the Wisconsin Association on Public Assistance Fraud. Discussion will take place regarding how these organizations can assist FNS with policy creation to ensure program integrity and prevent fraud, waste and abuse in public assistance programs. The information that Ms. Herman will be able to contribute and obtain by attending this meeting will be greatly beneficial to the continued prevention of fraud, waste and abuse in the public assistance programs that are administered within Otter Tail County. This monumental invitation is an important step in further promoting welfare fraud investigations at the federal, state and local level. Specifically, Ms. Herman’s attendance at this meeting has the potential to greatly enhance the performance of the Welfare Fraud program in Otter Tail County. MFIA has agreed to fully fund Ms. Herman’s travel and lodging expenses to attend this meeting in Washington DC. I am requesting that Ms. Herman be approve for out of state travel November 11-13, 2019 in order to attend this meeting. Page 1 of 2 Otter Tail County Succession Planning Options County Administrator/Deputy Administrator Model October 22, 2019 On Tuesday, October 15, 2019, the County Board of Commissioners convened an afternoon four-hour succession planning work session. In attendance were all five county commissioners (Doug Huebsch, Lee Rogness, Betty Murphy, John Lindquist, Wayne Johnson); John Dinsmore, County Administrator; Rick West, Public Works Division Director; and Roger Reinert, consultant and session facilitator. This session was scheduled since the current county administrator had previously announced his intent to retire effective January 31, 2020. Work session materials were presented, reviewed and discussed extensively, with emphasis on the following: the county’s vision, mission and values; the county’s current development of a 20-year long range strategic plan, and; the county’s priorities to “grow” collaborative relationships and influence and support economic development. In that context, the Board supports a succession plan that will include a county administrator and deputy county administrator. What follows are three options to consider in determining how to implement this succession plan. Option 1: Internal Promotion of Previous County Administrator Finalists Option 2: Internal Recruitment & Selection Option 3: Internal/External Recruitment & Selection Description In January 2017, three finalists were considered for the county administrator position. The Board appointed one of the candidates and entered into a three-year contract. The appointed county administrator was directed to develop a succession plan so that the other two candidates would assume/perform the essential functions of the county administrator following the incumbent’s contract termination or retirement. Four of the five 2017 county administrator candidates have continued their employment with Otter Tail County. In addition, the county has recruited and hired numerous staff currently performing department level management functions. Of the 55 directors, managers and supervisors that comprise our leadership team, at least 40 possess the minimum qualifications required to be a county administrator candidate. See Option 2 Description. In addition, Otter Tail County’s reputation for collaboration, salary and benefit package, and many natural, cultural and professional resources make us a ‘destination’ county. Statewide recruitment with other units of government and the private sector could attract up to 50 internal and external candidates per position. Implementation Current County Administrator’s position description’s 18 essential functions will be re-prioritized. A Deputy Administrator position description would be developed and approved in coordination with human resources and Fox Lawson. Descriptions will delineate which position will play the lead role in the management of internal governmental operations, external relationships, economic development and long-range strategic planning implementation See Option 1 implementation information See Option 1 implementation information Pros and Cons of Option Pros: • Implements the original intent of the 2017 Board; • Utilizes and recognizes the knowledge, skills and abilities of incumbent staff; • Supports continuity and consistency of operations; • Promotes staff familiar with county’s mission, vision, values and long-range planning priorities, and; • No “back filling” creates budget savings Cons: • Since most were not informed of the proposed succession plan, criticism related to transparency may • Inconsistent with organizational practice to recruit internally and externally; • County staff may view this option as indicative of a “double standard” for how we recruit/fill upper management positions versus all others Pros: • Consistent with how we recruited/selected in 2017; • Utilizes and recognizes the knowledge, skills and abilities of incumbent staff; • Supports continuity and consistency of operations; • Promotes staff familiar with county’s mission, vision, values and long-range planning priorities, and; • No “back filling” may create budget savings Cons: • Inconsistent with organizational practice to recruit internally and externally; • County staff may view this option as indicative of a “double standard” for how we recruit/fill upper management positions versus all others; • “Missed opportunity” of considering qualified external candidates Pros: • Consistent with organizational practice to recruit internally and externally for all positions; • Provides opportunity to consider all potentially eligible candidates – internal and external • Consideration of external candidates increases opportunity to introduce new program ideas, management philosophy, fiscal and data analysis skills, and leadership models Cons: • Possibility that continuity and consistency of operations may be impacted • Familiarity with county’s mission, vision, values and long- range planning priorities may be compromised; • Less assurance that candidate and culture will “match” • “Backfilling” of positions will occur if external candidates are selected Page 2 of 2 Option 1: Internal Promotion of Previous County Administrator Finalists Option 2: Internal Recruitment & Selection Option 3: Internal/External Recruitment & Selection Budget Impact Promoted individuals will assume/absorb essential duties and responsibilities of county administrator. Incumbents will continue to perform their current positions; however, some of their current duties will need to be delegated to other individuals/positions within the organization. Since “backfilling” would not occur, the current 2020 budgeted expenses (salary, benefits) of the retiring county administrator will be eliminated. Projected savings: up to $190,000 See Option 1 Budget Impact statement Promoted candidates will assume/absorb essential duties and responsibilities of county administrator and deputy administrator. Projected savings: up to $190,000 depending on the promoted individuals’ current position and salary If both positions were filled by external candidates, the County Administrator’s budgeted salary and benefits costs could decrease by 15% (estimated $31,870 savings). The salary and benefits associated with a Deputy Administrator position would be a new 2020 expenditure, estimated to range from $136,000 to $164,000 On Boarding- Training January, 2020 January, 2020 April – May, 2020 Timetable • Recruitment/Advertising: NA • Scoring/rating applicants: NA • Selection/Negotiation: November-December • Background Checks: NA • Begin New Position(s): January, 2020 • Recruitment/Advertising: 11/01/19 to 11/22/19 • Scoring/Rating Applicants: 11/25/19 to 12/06/19 • Selection Interviews: 12/17/19 • Background Checks: NA • Begin New Position(s): January, 2020 • Recruitment/Advertising: 11/18/19 to 12/15/19 • Scoring/Rating Applicants: 11/25/19 to 12/20/19 • Selection Interviews: 01/14/20 or 01/21/20 • Background Checks: 01/21/20 to 1/31/20 • Begin New Position(s): April, 2020 September 16, 2019 To Whom It May Concern This letter is to inform you that Twin Spruce Farm North 48285 Co Hwy 51 Perham, MN 56573, has applied to Otter Tail County and the Minnesota Pollution Control Agency (MPCA) to re-establish the feed lot permit. This farm is located in Section 22, in Gorman Township, Otter Tail County. The reason for the Public Hearing to inform the neighbors that the permit has been applied for and to answer any questions that anyone may have. You are receiving this notice because you own property within 5,000 feet of the proposed site, A Public meeting will be held on Tuesday, October 22, 2019 at 9:05 a.m. in the county board room at the Otter Tail County Government Services Center, 500 W Fir Ave, Fergus Falls, MN Just to introduce who is planning on being a part of your community. We are Arnie and Kris Gruenes. We have a family ran farm near Richmond/Eden Valley, MN we farm with 4 of our 7 children. We are looking at the Perham location because we have children who are wanting to become owners in our farm as well and we need to expand in order for all of us to continue with our passion of the dairy community. We will provide jobs as well as doing business in the local community. We are looking forward to coming to Perham. We are asking for your support of our family so can to pursue our families dream of continuing to dairy in the future. If you have any questions or concerns before the October 22nd meeting please do not hesitate to call us. Arnie and Kris Gruenes Twin Spruce Farm North 17565 Co Rd 43 Richmond, MN 56368 320-453-7322 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-f3-08 • 9/22/17 Page 1 of 8 Animal feedlot or manure storage area permit application NPDES and SDS Permit Program Doc Type: Permit Application Applicability: You must submit this form to the Minnesota Pollution Control Agency (MPCA) for issuance, reissuance, and major modification of National Pollutant Discharge Elimination System (NPDES) or State Disposal System (SDS) feedlot permit coverage. A separate application form exists for minor modification requests. The Feedlot permit modifications fact sheet that explains major and minor permit modifications is available on the MPCA website at https://www.pca.state.mn.us/feedlots Keep a copy of this application form and all submittals for your records. Submit this form and any required enclosures to the MPCA as follows: • After signing this form, scan and email it along with any required enclosures to FeedlotSubmittal.pca@state.mn.us. o To submit the application fee – mail the check with a copy of the first page of this form to the address listed below. • If submission via email is not possible, you can mail this form, the required enclosures, and check for the application fee to: Attn: Feedlot Master File Staff Minnesota Pollution Control Agency 18 Wood Lake Drive SE Rochester, MN 55904 I. Permit type and reason for application Please indicate which type of feedlot permit coverage you are applying for (choose only one) NPDES (Federal Permit) with State requirements included SDS (State Permit) Please indicate the reason for the permit application (choose only one) General permit coverage issuance (No existing general permit coverage or coverage under a new general permit due to pending expiration of current coverage) General permit coverage major modification (Changes to sites with existing general permit coverage, including construction or expansion) Individual permit issuance (No existing individual permit) Individual permit reissuance (Existing Individual permit due to expire and no desire to make any changes) Individual permit major modification (Changes to a site with an existing Individual permit, including construction or expansion) II. Owner’s name(s) and address(es) - (All partners of a Limited Liability Partnership (LLP) must be listed.) Primary owner – Will be used as the mailing address Additional owner – attach additional sheets as necessary Name: Arnold Gruenes Name: Kris Gruenes Address: 17565 Cty Rd 43 Address: 17565 Cty Rd 43 City: Richmond State: MN City: Richmond State: MN Phone: 320-493-9703 Zip: 56368 Phone: 320-453-7322 Zip: 56368 Email: cows@meltel.net Email: krisarn@meltel.net Note: The term owner includes all persons having possession, control, or title to an animal feedlot or manure storage area (including lessees or renters). All owners must be listed. Attach to this application the names, addresses, and phone numbers of all additional owners. III. Facility name and site address Contact person for day-to-day activities Site Name: Twin Spruce Farm North Name: Arnie Gruenes Facility is a MN Ag Water Quality Certified Farm (MAWQCP) Street: 17565 Cty Rd 43 Complete if facility address is different than the primary owner address: City: Richmond State: MN Street: 48285 cty Hwy 51 Phone: 320-493-9703 Zip: 56368 City: Perham State: MN Cell phone: 320-493-9703 Phone: Zip: 56573 Email: cows@meltel.net (General letters/notices may be sent by email where one is indicated.) Feedlot Registration number: MN0067059 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-f3-08 • 9/22/17 Page 2 of 8 IV. Billing address Indicate where the Permit fee invoice(s) should be mailed (check only one): Primary owner address in Section II Contact person in Section III V. Facility location County: Ottertail Township name: Gorman Township (26 – 71 or 101 – 168) Range (1 – 51) Section (1 – 36) ¼ Section (160 acre) (NW, NE, SW, SE) ¼ of ¼ Section (40 acre) (NW, NE, SW, SE) T 137 N R 39 W 22 SE NE VI. Sensitive features 1. Is any part of the facility within 1,000 feet of any type of surface waters or tile intake? Yes No If Yes, select all types below Lake River Stream (Perennial or Intermittent) Tile Intake Pond Creek Ditch Wetland Calcareous Fen Unknown 2. Is any part of the facility located within 300 feet of a river/stream? Yes No 3. Is any part of the facility located within a delineated flood plain (100 year flood)? Yes No 4. Is any part of the facility located within designated shoreland? Yes No 5. Is any part of the facility located within 1,000 feet of a karst feature? (sinkholes, caves, disappearing springs, resurgent springs, karst windows, dry valleys, or blind valleys) Yes No If Yes, complete a. and b. below: a. Are there 4 or more sinkholes within 1,000 feet? Yes No b. Is any part of the facility within 300 feet of a known sinkhole? Yes No 6. Is any part of the facility located within 1,000 feet of the following types of wells: Yes No If Yes, select the applicable well type below: a community water supply well a well serving a public school as defined under Minn. Stat. § 120A.05 a well serving a private school excluding home school sites a well serving a licensed child care center where the well is vulnerable (Minn. R. 4720.5550, subp. 2) VII. Environmental Review (complete when construction or expansion is proposed) Mandatory environmental review is required when the addition of 1,000 or more animal units (AU) is proposed as part of the construction/expansion at any facility. The threshold when environmental review is mandatory is reduced to 500 AU when any part of the facility is located within a “sensitive area”. The facility is within a sensitive area when any of the following apply. • Any part of the facility is within a delineated floodplain (yes to question 3 above) • Any part of the facility is within designated shoreland (yes to question 4 above) • Any part of the facility is within 1,000 feet of a karst feature (yes to question 5 above) • Any part of the facility is within a vulnerable drinking water supply management area • Any part of the facility is within a federal, state, or local wild and scenic river district • Any part of the facility is located within the Minnesota River Project Riverbend area or the Mississippi headwaters area Additionally mandatory environmental review is required for “Phased actions”. Phased actions are defined under Minnesota law (Minn. R. ch. 4410) as two or more projects located in the same geographic area and constructed sequentially within three years of each other by the same proposer. When this is the case, the animal units from all projects are combined to determine if environmental review is required. The following will assist the MPCA to evaluate if your project qualifies as a “phased action”. Do you have ownership interest in another livestock operation that was constructed/expanded within the past three years or are you substantially certain you will be constructing/expanding another livestock operation within the next three years? Yes No If Yes, how far away (straight-line distance) is it located from the project proposed in this application? miles There are also rule provisions to require completion of the environmental review process in the event of a citizen petition or upon the discretion of the MPCA. Please see the MPCA fact sheet entitled “When is Environmental Review Required for Feedlots” (available on the MPCA website at https://www.pca.state.mn.us/quick-links/environmental-review) and/or Minn. R. 4410 for further details. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-f3-08 • 9/22/17 Page 3 of 8 VIII. Animal numbers and animal unit (AU) calculation Complete the table below to identify the maximum number of animals housed at the facility. All animal numbers and animal sizes used to complete this table should reflect the animal holding capacity of the facility even if the facility does not currently house or propose to house that number of animals. At no time is the number of animals at the facility allowed to exceed the capacity provided below without first obtaining a permit or permit modification. Current capacity - List the current head count capacity for each animal type in column 3 below. For sites with a permit, this should match the currently permitted number of animals. Next, multiply the AU Factor in column 2 by the number of animals listed in column 3 to get the Current AU Capacity for each animal type (column 4). Finally, add together all AU’s in column 4 to get a total at the bottom of the chart. If this application is for a brand-new feedlot site leave columns 3 and 4 blank. (i.e., bare piece of ground) Final capacity - List the final head count capacity for each animal type in column 5 below. This number should include current animals plus or minus any expansion or reduction in each animal type. This should reflect the maximum AU capacity requested with this permit application. Next, multiply the AU Factor in column 2 by the number of animals listed in column 5 to get the Final AU Capacity for each animal type (column 6). Finally, add together all AU’s in column 6 to get a total at the bottom of the chart. 1. Animal type 2. Animal unit factor Current AU capacity Final AU capacity (Current +/- Changes) 3. Head count 4. Animal units = column 2 x column 3 5. Head count 6. Animal units = column 2 x column 5 A. Dairy cattle Mature cow (milked or dry) over 1,000 lbs. 1.4 1380 1932 1380 1932 Mature cow (milked or dry) under 1,000 lbs. 1.0 Heifer 0.7 Calf 0.2 70 14 70 14 B. Veal Veal 0.2 C. Beef cattle Slaughter steer/heifer, stock cow, or bull 1.0 Feeder cattle (stocker or backgrounding), heifer 0.7 Cow and calf pair 1.2 Calf (weaned) 0.2 D. Swine Over 300 lbs. 0.4 Between 55 and 300 lbs. 0.3 Under 55 lbs. 0.05 E. Horses Horse 1.0 F. Sheep Sheep or Lamb 0.1 G. Chickens with a liquid manure system Layer Hens or Broilers 0.033 H. Chickens with a dry manure system Broilers over 5 lbs. 0.005 Broilers under 5 lbs. 0.003 Layer Hens over 5 lbs. 0.005 Layer Hens under 5 lbs. 0.003 I. Turkeys Over 5 lbs. 0.018 Under 5 lbs. 0.005 J. Ducks Duck (with a liquid manure handling system) 0.01 Duck (with a dry manure handling system) 0.01 K. Animals not listed in A to J (AU factor in column 2 = average weight of the animal type divided by 1,000 lbs.) Animal type: Total animal unit capacity Add all numbers in column 4 for Current AU total Add all numbers in column 6 for Final AU total Current AU Capacity Total Final AU Capacity Total 1946.0 1946.0 Pasture access: Do any animals at the facility have access to pasture? Yes No www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-f3-08 • 9/22/17 Page 4 of 8 IX. Animal holding areas Complete the table below for all your animal holding areas. If needed, continue your list on an additional copy of this page. Animal holding area ID List each animal holding area in a separate column Facility Site Sketch ID (i.e., #1, A, Barn 1) 1 2 3 4 5 Status: (check one box only) Proposed - not permitted previously Approved - permitted but not yet operational Existing - current operational component* Modifying - change to a permitted component Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Distance to nearest well (ft.) 140 55 30 460 215 * for facilities without current NPDES or SDS permit coverage, this would include all current components of your registered feedlot Type of animal holding areas (indicate dimensions and floor type) Write approximate dimensions in feet in the space below (width x length or area with units for irregular shapes) Total confinement barn (slatted floor) Total confinement barn (solid floor) 106 x 480 109 x 528 54 x 477 60 x 192 Partial confinement barn Open lot with runoff controls hutches Open lot without runoff controls Animal Holding Area Floor Type (check all that apply) Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Animal numbers Indicate the maximum capacity (number of animals) of each animal holding area The total number of all animals listed should match the final animal numbers listed on page 3. Mature dairy cows (over 1,000 lbs.) 550 650 80 100 Mature dairy cows (under 1,000 lbs.) Dairy heifers Dairy calves 70 Veal Slaughter steer/heifer, stock cow or bull Feeder cattle-stocker/background/heifer Cow and calf pair Beef calves (weaned) Swine over 300 lbs. Swine between 55 and 300 lbs. Swine under 55 lbs. Horses Sheep or lamb All chickens with liquid manure system Broiler chickens over 5 lbs. - dry system Broiler chickens under 5 lbs. - dry system Laying hens over 5 lbs. - dry system Laying hens under 5 lbs. - dry system Turkeys - over 5 lbs. Turkeys - under 5 lbs. Ducks Other: Air emissions plan for animal holding areas* Indicate from the list below the letter(s) of the applicable air emission control strategy(s) (choose at least one strategy for each category below for each animal holding area) Odor control strategies currently employed A,C,D,E,F,G,H A,C,D,E,F,G,H A,C,D,E,F,G,H A,C,D,E,F,G,H A Possible additional odor control strategies** (must indicate at least one practice) I I I I I Potential practices employed to minimize emissions/odors from animal holding areas A. Disperse/mix air with tree plantings F. Higher oil and fat content in feed to reduce dust B. Treatment of escaping air with control technologies G. Eliminate manure buildup under gates, feeders, etc.. C. Maintain clean, dry floors to eliminate manure buildup H. Maintain exhaust fans and avoid manure and dust accumulation D. Promptly clean up any spilled feed I. Use spray oil to reduce dust E. Regular removal of manure J. I will consult the MPCA to identify changes that can be made to reduce odors K. Other: * This satisfies Minn. R. 7020.0505, subp. 4 item B (1). The response to documented exceedances is satisfied by the application certification text. ** In the event that odor complaints are validated, the practices identified will be implemented pursuant to MPCA request/approval. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 •Use your preferred relay service •Available in alternative formats wq-f3-08 • 9/22/17 Page 5 of 8 X. Manure handling, feed storage, and dead animal areas Complete the table below for your manure storage, feed/silage storage areas and dead animal disposal areas on your site. If needed, continue your list on an additional copy of this page. Manure, feed, or dead animal areas List each manure handling, feed storage, and dead animal area in a separate column Facility Site Sketch ID (i.e., #1, A, Basin 1) 6 7 8 9 10 11 Status: (check one box only) Proposed - not permitted previously Approved - permitted but not yet operational Existing - current operational component* Modifying - change to a permitted component Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Distance to nearest well (ft.) 385 411 585 640 727 445 * for facilities without current NPDES or SDS permit coverage, this would include all current components of your registered feedlot Type of liquid manure or process wastewater storage/treatment areas (indicate dimensions) Write approximate top dimensions in feet in the space below (width x length x depth or volume with units for irregular shapes) Earthen or GCL lined basin 202 x 540 x 18 222 x 600 x 18 Below barn concrete tank In-ground concrete tank/basin (outdoor) Above-ground concrete tank Synthetic lined (HDPE, EPDM, etc.) basin 229 x 55 x 5.5 Steel tank (i.e., slurry-store) Composite lined (2 liner types) basin/tank Vegetated Infiltration Area Other (describe): solid separator 40x70;47x147 Type of solid manure, feed storage, and dead animal areas (indicate dimensions and floor type) Write approximate dimensions in feet in the space below (width x length or area with units for irregular shapes) Permanent stockpile Dead animal management area Covered feed storage area Uncovered feed storage area 430 x 190 100 x 430 Sweet corn silage storage storage pad area Tonnage on site at any one time Other (describe): Stockpile, feed storage, or mortality area floor/liner type (check all that apply) Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Air emissions plan for liquid and solid manure storage areas* Indicate from the list below the letter(s) of the applicable air emission control strategy(s) (choose at least one strategy for each category below for each manure storage area) (this is not required for feed storage areas, vegetative infiltration areas, or dead animal management areas) Odor control strategies currently employed A P A, Possible additional odor control strategies** (must indicate at least one practice) F B P B Potential practices employed to minimize emissions/odors from manure storage areas (no practices required for feed storage areas, vegetative infiltration areas, or dead animal management areas) Liquid storage area specific (basins, pits, etc.) Practices applicable to solid or liquid storage areas A. Maintain crust on basin by using organic bedding K. Notify neighbors of manure application periods and avoid holidays B. Cover liquid manure storage area with straw L. Disperse/mix air with tree plantings C. Cover liquid manure storage area with synthetic cover M. Add straw or other bedding material to reduce odor/ emissions D. Anaerobic digestion N. Treatment of escaping air with control technologies E. Separate solids with settling basin or liquid/solid separator O. I will consult the MPCA to identify changes that can be made to reduce odors F. Utilize a pit additive to break down solids P. Other: pump into main manure pit Solid storage area specific (stockpiles) G. Reduce length of time stockpile is maintained Q. Other: H. Solid manure composting I. Cover the solid manure stockpile R. Other: J. Incinerate solid manure at approved/permitted facility *This satisfies Minn. R.7020.0505 subp. 4 item B (1). The response to documented exceedances is satisfied by the application certification text. ** In the event that odor complaints are validated, the practices identified will be implemented pursuant to MPCA request/approval. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 •Use your preferred relay service •Available in alternative formats wq-f3-08 • 9/22/17 Page 5 of 8 X. Manure handling, feed storage, and dead animal areas Complete the table below for your manure storage, feed/silage storage areas and dead animal disposal areas on your site. If needed, continue your list on an additional copy of this page. Manure, feed, or dead animal areas List each manure handling, feed storage, and dead animal area in a separate column Facility Site Sketch ID (i.e., #1, A, Basin 1) Status: (check one box only) Proposed - not permitted previously Approved - permitted but not yet operational Existing - current operational component* Modifying - change to a permitted component Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Proposed Approved Existing Modifying Eliminating Distance to nearest well (ft.) * for facilities without current NPDES or SDS permit coverage, this would include all current components of your registered feedlot Type of liquid manure or process wastewater storage/treatment areas (indicate dimensions) Write approximate top dimensions in feet in the space below (width x length x depth or volume with units for irregular shapes) Earthen or GCL lined basin Below barn concrete tank In-ground concrete tank/basin (outdoor) Above-ground concrete tank Synthetic lined (HDPE, EPDM, etc.) basin Steel tank (i.e., slurry-store) Composite lined (2 liner types) basin/tank Vegetated Infiltration Area Other (describe): Type of solid manure, feed storage, and dead animal areas (indicate dimensions and floor type) Write approximate dimensions in feet in the space below (width x length or area with units for irregular shapes) Permanent stockpile Dead animal management area Covered feed storage area Uncovered feed storage area Sweet corn silage storage storage pad area Tonnage on site at any one time Other (describe): Stockpile, feed storage, or mortality area floor/liner type (check all that apply) Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Concrete Soil Asphalt Other Air emissions plan for liquid and solid manure storage areas* Indicate from the list below the letter(s) of the applicable air emission control strategy(s) (choose at least one strategy for each category below for each manure storage area) (this is not required for feed storage areas, vegetative infiltration areas, or dead animal management areas) Odor control strategies currently employed Possible additional odor control strategies** (must indicate at least one practice) Potential practices employed to minimize emissions/odors from manure storage areas (no practices required for feed storage areas, vegetative infiltration areas, or dead animal management areas) Liquid storage area specific (basins, pits, etc.) Practices applicable to solid or liquid storage areas A. Maintain crust on basin by using organic bedding K. Notify neighbors of manure application periods and avoid holidays B. Cover liquid manure storage area with straw L. Disperse/mix air with tree plantings C. Cover liquid manure storage area with synthetic cover M. Add straw or other bedding material to reduce odor/ emissions D. Anaerobic digestion N. Treatment of escaping air with control technologies E. Separate solids with settling basin or liquid/solid separator O. I will consult the MPCA to identify changes that can be made to reduce odors F. Utilize a pit additive to break down solids P. Other: Solid storage area specific (stockpiles) G. Reduce length of time stockpile is maintained Q. Other: H. Solid manure composting I. Cover the solid manure stockpile R. Other: J. Incinerate solid manure at approved/permitted facility *This satisfies Minn. R.7020.0505 subp. 4 item B (1). The response to documented exceedances is satisfied by the application certification text. ** In the event that odor complaints are validated, the practices identified will be implemented pursuant to MPCA request/approval. 12 SAND SEPARATION & PROCESSING CONCRETE LINED & PARTIAL ROOF 346 X 78 ~280' ADDITIONAL SHEET 13 106x5x7 x-pit in Barn #1 14 13x56x12 pit in SS bldg 140'160' www.pca.state.mn.us • 651-296-6300 • 800-657-3864 •Use your preferred relay service •Available in alternative formats wq-f3-08 • 9/22/17 Page 6 of 8 XI.Changes to groundwater monitoring plan (complete only if applicable) If groundwater monitoring is required at the facility, this application can request changes to the MPCA-approved groundwater monitoring plan. In order to request changes to the groundwater monitoring plan, please indicate the type of change requested. Elimination of monitoring Change to sampling frequency Change to sample testing protocol Other When a change is requested, please include with this permit application documentation from a qualified professional that provides a technical analysis and justification for the requested changes. XII.Notifications and public meetings The notifications identified in items A and B are required to be done before permit issuance. A. 500 or more AU: Notice to residents and property owners within 5,000 feet of a proposed project When required. A notice is required in either of the following situations: •Construction of a new feedlot, or manure storage area, which will have a capacity of 500 AU or more. •Expansion of an existing feedlot, or manure storage area, which currently has, or will have upon completion of the expansion, a capacity of 500 AU or more. Notice methods. The owner shall not less than 20 business days before the anticipated issuance date of the permit, provide notice to each resident and each owner of real property within 5,000 feet of the perimeter of the proposed facility. This notice must include, at a minimum, the information provided in Minn. R. 7020.2000, subp.4. An example notice can be found in the factsheet Public Notification Requirements – Feedlots with more than 500 Animal Units available on the MPCA website at https://www.pca.state.mn.us/feedlots. Verification of notice. The MPCA must verify that this notice has been completed prior to permit issuance. Documentation that this notice has been completed can be provided with the permit application (preferred) or submitted at a later date, prior to permit issuance. When the notice has been completed prior to this application Please include with this permit application one of the following options that provides verification that the required notice has been completed: •An affidavit of publication from a newspaper of general circulation used to provide this notification. •A list of all parties, with their location, that were notified by certified mail and copies of all signed mail return receipts. •A list of all parties, with their location, that were personally visited with a date and signature from each party and certification signed by a notary public indicating in detail what was discussed. When the notice has not been completed prior to this application Please include with this permit application the following: •A copy of the content of the notification •Date notification is scheduled to occur: 8/14/19 Note: The permit cannot be issued prior to receiving verification that the notice has actually taken place. This verification must be one of the three items listed above. B. Non-delegated county public meeting minutes (Minn. Stat. § 116.07, subd. 7(l)) A county which has not accepted delegation of the feedlot program must hold a public meeting prior to issuance of a feedlot permit by the MPCA for an animal feedlot with a capacity of 300 or more animal units. Date meeting has occurred or is scheduled to occur: Verification of public meeting. A copy of the meeting minutes must be provided to the MPCA for verification of completion of this requirement prior to permit issuance. Sent to Perham Focus www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats wq-f3-08 • 9/22/17 Page 8 of 8 Required enclosures (Permit applications submitted without all required enclosures are incomplete.) All forms are available on the NPDES and SDS permits page of the MPCA feedlot program website at: https://www.pca.state.mn.us/feedlots A. A site sketch/aerial photograph indicating the location of the existing and proposed facility components. B. A Manure/Nutrient Management Plan (MMP) submitted on the MPCA’s standardized form. When all manure is transferred to another entity for utilization, complete a MMP using the form: MMP requirements when ownership of manure is transferred. When any portion of manure is applied to land owned, rented, or leased by the applicant(s), or applied to other land where nutrient application decisions are made by the applicant(s), complete a MMP using the spreadsheet form: MPCA Manure Management Planner. Notes: The MMP requirements when ownership of manure is transferred form is incorporated into the spreadsheet to account for instances when only some of the manure is transferred. A hand-entry version of the MPCA Manure Management Planner. C. Plans and Specifications for construction, modification, or expansion of any liquid manure storage area. D. Emergency Response Plan for response to manure spills and catastrophic animal mortality events. The plan must be completed using the MPCA’s form. E. Permit application fee: (Check payable to: Minnesota Pollution Control Agency) Permitting action Application fee Application fee when Environmental Review (EAW) is required* General permit coverage issuance $620 $5,270 General permit coverage major modification $620 $5,270 Individual permit issuance $1,860 $6,510 Individual permit reissuance $620 $5,270 Individual permit major modification $1,860 $6,510 *See Part VII of this application for more information regarding the need for preparation of an EAW. F. Conditional – Stormwater Pollution Prevention Plan (SWPPP). Development of a SWPPP is required when construction disturbs one or more acres at any feedlot site. The SWPPP must be available at the construction site but does not need to be submitted with this application unless the construction disturbs 50 acres or more of land and this application is for an NPDES permit. The MPCA has developed the SWPPP template for feedlot construction activities to assist in development of a SWPPP. G. Optional – Verification of the notifications required in part XII of this application. If not submitted with the application, the MPCA must receive the verification prior to permit issuance. It is strongly recommended that the applicable verifications be included with the permit application. www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats wq-f3-12 • 5/1/15 Page 1 of 1 Emergency Response Plan NPDES and SDS Permit Program Feedlot Program Doc Type: Permit Application Applicability: This Emergency Response Plan is to be used in case of an emergency spill, leak, or failure at the production facility or land application area and to assist with response to catastrophic animal mortality events (barn fires, tornadoes, etc.). You must submit this form as part of an application for National Pollutant Discharge Elimination System (NPDES) or State Disposal System (SDS) feedlot permit coverage. Facility name: Twin Spruce Farm North Feedlot registration no.: Owner/Operator name: Arnold Gruenes Feedlot permit no.: MN0067059 List of critical phone numbers and contacts Contact person (or Company) Phone number Emergency contacts • Fire/Ambulance ------------------------------------------ 911 • County Sheriff Ottertail Co Sheriff Dpet. 218-998-8555 Agency contacts • Minnesota Duty Officer ------------------------------------------ 1-800-422-0798 Provide the Minnesota Duty Officer: • Your contact information • Incident location, date, and time • For spills - spill type - spill amount - surface water or field tile impacted • Progress made in response to the spill or catastrophic mortality event • Minnesota Pollution Control Agency (MPCA) Field Office Detroit Lakes, Molly Costin 218) 847-1519 • County Feedlot Officer (CFO) N/A • Board of Animal Health Contact State Vet 651-296-2942 Other contacts • Insurance company • Gopher State One Call ------------------------------------------ 1-800-252-1166 • Local vendors for spill and/or catastrophic mortality response assistance • Manure pumper Arnie Gruenes 320-493-9703 • Manure loading equipment Arnie Gruenes 320-493-9703 • Earth moving equipment Gary Giese 320-249-4830 • Tiling equipment Gary Giese 320-249-4830 • Containment/Absorption materials (hay, straw, cornstalks, sawdust) Arnie Gruenes 320-493-9703 • Manure Spill Emergency Response Procedures* 1. Immediately stop the source of a liquid manure leak or spill: • Turn off pumps or valves • Clamp hoses or park tractor on hoses 2. Contain spilled manure: • Use skid loader or tractor with blade to make berms • Install bale checks and block downstream culverts • Insert sleeves around tile intakes (or plug/cap) • Use tillage equipment to work ground ahead of spill • Use absorptive materials 3. Make necessary phone calls as listed in the chart above: • Notify Minnesota Duty Officer at 1-800-422-0798 • Notify sheriff’s office if spilled on public roads or right-of-ways 4. Cleanup: • Clean up spill immediately from road and roadside • Clean up all material, including the contaminated soil, as soon as possible by scraping, or by other means • Land apply manure at agronomic rates or place manure back in the manure storage area/ solid manure stockpile • Follow recommendations of MPCA staff and/or CFO • Restore site to its original conditions • If rain is expected prior to completion of cleanup; actions need to be taken to contain manure contaminated runoff from solid manure spills 5. Document your actions: • Keep records of all actions related to the spill and follow up activities *A detailed site map should be displayed on site to assist employees identify sensitive receptors near the facility (surface water, wells, tile intakes, etc.). Catastrophic Animal Mortality Response 1. Make necessary phone calls as listed in the chart above: • Notify Minnesota Duty Officer at 1-800-422-0798 • Notify Minnesota Board of Animal Health • Notify MPCA and CFO 2. Cleanup • Dispose of mortalities according to recommendations of MN Board of Animal Health Representative • Locate disposal area for mortalities to prevent impacts to surface and/or groundwater (consult MPCA/CFO) 3. Document your actions • Keep records of all actions related to the animal mortality disposal activities If burial of animal mortalities is necessary, the burial site must meet the following: • Located 1000 feet from lakes and 300 feet from rivers and streams • Mortalities are not buried within 5 feet of the seasonal water table • Mortalities are not buried w ithin 10 feet of karst susceptible bedrock • Soils are not sandy or gravelly Describe approximate location(s) of potential burial site(s) below: TBD 1314 PIN MSORTNM MNAME1 MNAME2 MADDR1 MADDR2 MADDR3 MCITY MSTATE MZIP5 MZIP430000280178000 BRASEL,KENNETH L KENNETH L BRASEL 47483 425TH AVE PERHAM MN 56573 812630000260153000 BRUCE M HUDALLA REV TST BRUCE M HUDALLA REV TST 47500 COUNTY HIGHWAY 51 PERHAM MN 56573 812230000220132003 DELANEY,EDWARD M & SUSAN M EDWARD M & SUSAN M DELANEY 48216 425TH AVE PERHAM MN 56573 815030000220132002 DELANEY,JOSEPH T & SHARLENE E JOSEPH T & SHARLENE E DELANEY 42708 COUNTY HIGHWAY 60 PERHAM MN 56573 811830000220132007 DELANEY,NEIL J NEIL J DELANEY 42940 COUNTY HIGHWAY 60 PERHAM MN 56573 811830000220132005 DELANEY,STEVEN J STEVEN J DELANEY 324 5TH ST NW PERHAM MN 56573 132530000220131001 ELLENBERG,LELAND G & JULIE K LELAND G & JULIE K ELLENBERG 48634 425TH AVE PERHAM MN 56573 811730000260164001 HENDRICKSON,WARREN O & DONNAWARREN O & DONNA HENDRICKSON 47670 COUNTY HIGHWAY 51 PERHAM MN 56573 812230000220130000 HIGH PLAINS DAIRY LLP HIGH PLAINS DAIRY LLP 565 GOLF VIEW DR SIBLEY IA 51249 140930000140084001 IESALNIEKS,MARA LARISA MARA LARISA IESALNIEKS 49096 435TH AVE PERHAM MN 56573 812030000280179000 JORGENSON,MARLIN & ARDELL M MARLIN & ARDELL M JORGENSON 47877 425TH AVE PERHAM MN 56573 812530000230137001 LEHMAN,RICKY M & PENELOPE F RICKY M & PENELOPE F LEHMAN 43986 COUNTY HIGHWAY 60 PERHAM MN 56573 812130000270169000 LEHMAN,VERNON VERNON LEHMAN 42899 475TH ST PERHAM MN 56573 812430000260164002 LYNN R BREITENFELDT REV TST LYNN R BREITENFELDT REV TST 47976 COUNTY HIGHWAY 51 PERHAM MN 56573 812230000230137002 MARTODAM,JOHN & SUSAN JOHN & SUSAN MARTODAM 44810 LITTLE PINE RD N PERHAM MN 56573 813630000220133002 PEDERSEN,RICK A & ANDREA RICK A & ANDREA PEDERSEN 48813 435TH AVE PERHAM MN 56573 811930000230138001 RANDALL J & LUANN M CAROW TSTS RANDALL J & LUANN M CAROW TSTS 47342 COUNTY HIGHWAY 51 PERHAM MN 56573 812330000270169001 RD OFFUTT CO RD OFFUTT CO PO BOX 7160 FARGO ND 58106 716030000150086001 RICHTER,KENNETH & LINDA KENNETH & LINDA RICHTER 49107 435TH AVE PERHAM MN 56573 812030000270171000 RICKY A & LYNN M TOBKIN TSTS RICKY A & LYNN M TOBKIN TSTS 1231 8TH AVE NW PERHAM MN 56573 201730000220132006 SAZAMA,ARTHUR J & CAROL M ARTHUR J & CAROL M SAZAMA 40685 COUNTY HIGHWAY 60 PERHAM MN 56573 810630000270167000 STANLEY & MARIE MALIKOWSKI TST STANLEY & MARIE MALIKOWSKI TST 10483 410TH AVE FRAZEE MN 56544 871830000230135000 STEVEN & MARY KARSNIA TST STEVEN & MARY KARSNIA TST 43697 COUNTY HIGHWAY 60 PERHAM MN 56573 812130000220130001 SWANSON,RODNEY RODNEY SWANSON 48393 COUNTY HIGHWAY 51 PERHAM MN 56573 812230000220133000 TOBKIN,PATRICK D PATRICK D TOBKIN 45329 443RD ST PERHAM MN 56573 873930000150086003 TOBKIN,RONALD J & SALLYRONALD J & SALLY TOBKIN 43555 PAUL LAKE DR E PERHAM MN 56573 8618 RE – Minnesota W.A. September 20, 2019 Otter Tail County Newman, Evan Tysdal, Keith Tysdal, Jesse Vukonic, Mark Olson, David Nordwall, Randy Tuel Family Revocable Living Trust Ms. Tara Bakken Otter Tail County Board Secretary Government Services Center 520 West Fir Fergus Falls, Minnesota 56537 Dear Ms. Bakken: The U.S. Fish and Wildlife Service recently secured options for seven easements in Otter Tail County. The first three options are habitat easements that protect uplands and wetlands, but allows for haying after nesting season. They are the Evan Newman property in Section 28 of Buse TWP, the Tuel Family Revocable Living Trust property, in Section 32 of Dane Prairie TWP, and the Randy Nordwall property, in section 28 of Dane Prairie TWP. The next two easements are from Keith Tysdal and Jesse Tysdal. Both are habitat easements that protect uplands and wetlands. The easements allow haying after nesting season, and livestock grazing. These two easements cover several parcels in Audral TWP. Finally, the last two easements are wetland easements. They are the David Olson property, in Section 1 and 6 of Eagle Lake TWP, and the Mark Vukonic property, in Section 18 of Tordenskjold TWP. These easements only protect the wetlands delineated, from draining, filling, leveling, or burning. The uplands are left unrestricted. The easements cover the properties as shown on the enclosed photos and platbook maps. The landowners will retain primary responsibility for weed control, recreational use, access, and will continue to be responsible for the payment of property taxes. IN REPLY REFER TO: United States Department of the Interior FISH AND WILDLIFE SERVICE 18965 County Highway 82 Fergus Falls, Minnesota 56537 218-736-0635 2 This letter confirms my intention to meet with the Board of Commissioners on October 22, 2019, at 9:20am. to request certification of this easement. Please print out and attach a copy of this letter with the attachments for each of the County Commissioners. The information has been sent to the Township Clerks. If you have any questions, please contact me at 218-736-0635. Sincerely, Blake Knisley Realty Specialist Otter Tail County Land Acquisition Requested Information Purpose of Submission: X County Board Approval Required (This form must be submitted 30 Days in advance.) County Board Notification Only Evan R. Newman and Michelle J. Newman – Habitat easement 1. Identify the agency and division making the request for acquisition. (Please provide contact information from the agency.) U.S. Fish and Wildlife Service; Kerry Olson 736-0643, or Neil Powers 736-0627. 2. Current state of property: a. What is the current total property tax? (Attach Tax Statement.) b. What is the total acreage of the proposed acquisition? 100 acres c. What is the tillable acreage? 22 acres d. How many acres are non-tillable and why? 78 acres; 59 acres are wetlands, 6 acres are forested timber, and 13 acres are non-native grassland acres. e. What is the cropping history for the last five (5) years? The parcel has a history of farming. f. Does the property contain any unique characteristics? If so, please describe. The protection of upland and wetland habitat as on this property will build upon existing permanently protected habitat in this area. There have been between 25 to 40 pairs of waterfowl per mile documented on this property. This property is located in the Prairie Plan Corridor between the Lake Christina and Rothsay Prairie Core. This parcel has a history of duck hunting. g. What are the prominent soil types? See attached Soils Map h. What is the noxious weed history on this property? USFWS does not have this information, please contact the landowner. i. Is the property located within a Shoreland Area? ( ) Yes. How many feet of water frontage exist? (X) No. j. Does the property contain a County Ditch(es)? (Provide details.) No k. Are there any wells onsite? ( ) Yes. Who will be responsible for sealing any abandoned wells? Grant funds will be obtained to seal the well. (X ) No. l. Is there an onsite septic system(s)? ( ) Yes. Who will be responsible for removal of any abandoned septic systems? (X ) No. 3. Recorded Easements: a. Is this property used to access any other property? (Either public and/or private.) No b. Does the property have any tile or private drainage systems? (Provide details.) No c. Are there any existing easements on this property? No 4. What alternatives to achieve your agency goals were considered? None, this alternative allows the owner to retain ownership and ensures the uplands will be protected for future generations to enjoy. 5. What is the landowner’s reason(s) for selling/selling an interest in their property? (Attach letter.) 6. Funding: a. What are the funding sources to acquire this property? The authority for this policy is found in the Migratory Bird Hunting and Conservation Stamp Act of 1934 (16 U.S.C. 718-718j), as amended by the passage of Public Law 85-585 on August 1, 1958.This policy utilizes the Secretary’s legislated authority for all matters pertaining to the Small Wetlands Acquisition Program under the 1958 amendment to the Migratory Bird Hunting and Conservation Stamp Act, commonly referred to as the “Duck Stamp Act.” The 1958 amendment allows the Secretary broad discretion to determine how property rights are acquired. The language in the amendment sets forth the requirement to acquire small prairie potholes and interest therein, but is silent on the specific land acquisition details. b. What payments can the County expect to receive? (PILT, etc.) None; this is a habitat easement. c. What are the funding sources to maintain PILT and other payments? N/A 7. Proposed Purpose of Acquisition: a. How will the property be used/maintained? (Such as hunting, scientific area, etc.) The landowner will maintain the rights to hay the property. b. Do you plan on altering the property? (Such as creating/restoring any ponds or wetlands, building maintenance, repair or removal, etc.) One wetland will be restored by removing tile and installing a tile riser and dike. Invasive trees (ash, elm, sumac, cedar, box elder, willow) need removed throughout the tract. All bur and white oak will be left standing. Approximately 22 acres of crop fields will be seeded to native grasses and wild flowers. c. Do you plan on any parking areas? N/A 8. What environmental and public benefits do you expect to achieve with this purchase? By restoring the grass habitat, the amount of erosion on the landscape will be decreased. Restoring wetlands will help maintain more water on the landscape, which will help reduce the amount of water runoff from the property. This area will benefit wildlife through the enhancement of the prairie and the restoration of the wetlands while still allowing the landowner to hay the property. 9. Maps: Please provide the following maps of the property. a. Soils, topography, color satellite photo, Township map as to general location including other public lands in the vicinity. TBDG – Newman, Evan – Habitat Easement – Hay T. 132 N., R. 43 W., 6th P.M. – Sec 28 2 1 3 28 27 21 22 29 20 B U S EB U S E Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Buse TownshipT:132N R:43W E1/2 of NE1/4 of Section 28100 acres Otter Tail March, 7 2019 Evan & Michelle Newman Property - Habitat Easement - Hay US Fish and Wildlife Service Fergus Falls WMD Mapped by Shawn Papon 4 inches = 1 mile Proposed Habitat Easement Proposed Ditch_PlugHabitatWetland Habitat_type Type I Type II Type III Type IV Type V 2 1 1 1 2 3 43 76 56 4 3 2 11 28 21 23 16 14 32 29 26 22 15 36 17 25 3433 35 27 13 20 24 31 30 19 18 98 13 24 25 6 7 36 121110 31 30 19 18 712 B U S EB U S E A A S T A DA A S T A D O R W E L LO R W E L L D A N E P R A I R I ED A N E P R A I R I E W E S T E R NW E S T E R N T U M U L IT U M U L I Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Buse TownshipT:132N R:43W E1/2 of NE1/4 of Section 28100 acres Otter Tail March, 7 2019 Evan & Michelle Newman Property - Habitat Easement - Hay US Fish and Wildlife Service Fergus Falls WMD Mapped by Shawn Papon 0 1 20.5 Miles Proposed Habitat Easement Proposed Ditch_PlugHabitatWetland Habitat_type Type I Type II Type III Type IV Type V SNA_Jan_2018 TNC_Jan_2018 TNC_Easement_Jan_2018 WMA_Feb_2018 RIM_Oct_2017 WRP BWSR_Wetland_Bank_Easements_2017 WPA BoundaryUSFWS Easement Boundary Flowage FmHA Habitat Habitat NTGP Ingress_Egress Misc Wetland 2 1 3 Water Water Barnes-Langhei complex, 6 to 12 percent slopes, eroded Barnes-Langhei complex, 6 to 12 percent slopes, eroded Barnes-Langhei complex, 6 to 12 percent slopes, eroded Langhei-Barnes complex, 12 to 20 percent slopes, eroded Quam silt loam Langhei-Barnes complex, 12 to 20 percent slopes, eroded Langhei-Barnes complex, 12 to 20 percent slopes, eroded Lakepark loam Darnen loam, moderately wet Quam silt loam Urness mucky silt loam Barnes-Buse complex, 2 to 6 percent slopes Quam silt loam Quam silt loam Barnes-Buse complex, 2 to 6 percent slopes Quam silt loam Vallers silty clay loam Lakepark loam Langhei-Barnes complex, 12 to 20 percent slopes, eroded Sisseton-Heimdal complex, 20 to 30 percent slopes Langhei-Barnes complex, 12 to 20 percent slopes, eroded Barnes-Buse complex, 2 to 6 percent slopes Urness mucky silt loamLanghei-Barnes complex, 12 to 20 percent slopes, eroded Barnes-Buse complex, 2 to 6 percent slopes Water Darnen loam, moderately wet Urness mucky silt loam Formdale-Langhei complex, 12 to 20 percent slopes, eroded Darnen loam, moderately wet Darnen loam, moderately wet Barnes-Buse complex, 2 to 6 percent slopes Parnell silty clay loam, depressional Darnen loam, moderately wet Hamerly loam 28 27 21 22 B U S EB U S E Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Buse TownshipT:132N R:43W E1/2 of NE1/4 of Section 28100 acres Otter Tail March, 7 2019 Evan & Michelle Newman Property - Habitat Easement - Hay US Fish and Wildlife Service Fergus Falls WMD Mapped by Shawn Papon 0 0.1 0.20.05 Miles Proposed Habitat Easement Proposed Ditch_PlugHabitatWetland Habitat_type Type I Type II Type III Type IV Type V TBDG – Newman, Evan – Habitat Easement - Hay Evan Newman Parcel RE-Minnesota W.A. Otter Tail County Newman, Evan (TBDG) CERTIFICATION OF THE COUNTY BOARD OF COMMISSIONERS In accordance with a Procedural Agreement between the Minnesota Department of Natural Resources and the U.S. Fish and Wildlife Service, dated May 23, 1962, and subsequently amended, certification by the County Board of Commissioners for acquisition of lands by the U.S. Fish and Wildlife Service is requested. Representatives of the U.S. Fish and Wildlife Service met with the Board of Commissioners of Faribault County, State of Minnesota, on July 16, 2019, and informed the Commissioners that a Grant of Easement for Wildlife Habitat Protection has been secured from Evan and Michelle Newman and on the following described lands: Township 132 North, Range 43 West, 5th P.M. Part of the E1/2NE1/4 of Section 28, to be determined by a survey The County Board of Commissioners considered the above request for acquisition by the U.S. Fish and Wildlife Service and the Board’s decision is as follows: CERTIFIED FOR ACQUISITION: ________________________________________ Date:_________________________ Chair County Board of Commissioners NOT CERTIFIED FOR ACQUISITION: _______________________________________ Date:_________________________ Chair County Board of Commissioners Reasons: Otter Tail County Land Acquisition Requested Information Purpose of Submission: X County Board Approval Required (This form must be submitted 30 Days in advance.) County Board Notification Only Jesse K. Tysdal and Molly K. Tysdal – Habitat easement 1. Identify the agency and division making the request for acquisition. (Please provide contact information from the agency.) U.S. Fish and Wildlife Service; Kerry Olson 736-0643 or Neil Powers, 736-0627. 2. Current state of property: a. What is the current total property tax? (Attach Tax Statement.) b. What is the total acreage of the proposed acquisition? 152 habitat acres c. What is the tillable acreage? 134.4 acres d. How many acres are non-tillable and why? 17.6 acres are wetland e. What is the cropping history for the last five (5) years? Agricultural history primarily focused in row crop production. f. Does the property contain any unique characteristics? If so, please describe. The landowner is planning to convert 152 acres of cropland to grassland for his cow-calf beef operation. Twenty-one wetland basins totaling 17.6 wetland acres are present on this 152 acre proposed grassland easement. Sixteen of those basins are drained with tile and surface ditches and will be restored as part of this easement. The protection of upland habitat as on this property will build upon existing permanently protected habitat in this area. This property is a great opportunity to convert intensive row crop agricultural land to permanently covered grassland, with 16 wetlands to restore. There have been 41-50 breeding pairs of waterfowl per mile documented on this property. g. What are the prominent soil types? See attached soil map h. What is the noxious weed history on this property? USFWS does not have this information, please contact the landowner for past weed history. i. Is the property located within a Shoreland Area? ( ) Yes. How many feet of water frontage exist? (X) No. j. Does the property contain a County Ditch(es)? (Provide details.) No k. Are there any wells onsite? ( ) Yes. Who will be responsible for sealing any abandoned wells? Grant funds will be obtained to seal the well. (X ) No. l. Is there an onsite septic system(s)? ( ) Yes. Who will be responsible for removal of any abandoned septic systems? (X ) No. 3. Recorded Easements: a. Is this property used to access any other property? (Either public and/or private.) No b. Does the property have any tile or private drainage systems? (Provide details.) No c. Are there any existing easements on this property? No 4. What alternatives to achieve your agency goals were considered? None, the FWS easement program was chosen because it still allows the owner to retain ownership and ensures the uplands will be protected for future generations to enjoy. 5. What is the landowner’s reason(s) for selling/selling an interest in their property? (Attach letter.) 6. Funding: a. What are the funding sources to acquire this property? The authority for this policy is found in the Migratory Bird Hunting and Conservation Stamp Act of 1934 (16 U.S.C. 718-718j), as amended by the passage of Public Law 85-585 on August 1, 1958.This policy utilizes the Secretary’s legislated authority for all matters pertaining to the Small Wetlands Acquisition Program under the 1958 amendment to the Migratory Bird Hunting and Conservation Stamp Act, commonly referred to as the “Duck Stamp Act.” The 1958 amendment allows the Secretary broad discretion to determine how property rights are acquired. The language in the amendment sets forth the requirement to acquire small prairie potholes and interest therein, but is silent on the specific land acquisition details. b. What payments can the County expect to receive? (PILT, etc.) None; this is a habitat easement. c. What are the funding sources to maintain PILT and other payments? N/A 7. Proposed Purpose of Acquisition: a. How will the property be used/maintained? (Such as hunting, scientific area, etc.) The landowner will maintain the rights to hay and graze the property. b. Do you plan on altering the property? (Such as creating/restoring any ponds or wetlands, building maintenance, repair or removal, etc.) Invasive trees (ash, elm, sumac, cedar, box elder, willow, spruce, pine) need to be removed. Approximately 134 acres of cropland will be seeded to native warm and cool season grasses and wild flowers. Approximately 17 basins with proposed tile breaks and/or ditch plugs will be restored via tile removal and/or plugs. Approximately 12 basins may need sediment removal. c. Do you plan on any parking areas? N/A 8. What environmental and public benefits do you expect to achieve with this purchase? By restoring the grass habitat, the amount of erosion on the landscape will be decreased. Restoring wetlands will help maintain more water on the landscape, which will help reduce the amount of water runoff from the property. This area will benefit wildlife as we enhance the prairie and restore the wetlands while still allowing the landowner to hay and graze the property. 9. Maps: Please provide the following maps of the property. a. Soils, topography, color satellite photo, Township map as to general location including other public lands in the vicinity. W 1414.21', N 11? E 538.83', N 68? E 113.56', E 98', S 79? E PT GL 4 & 5 BG S1/4 COR SEC 14 273.48', N 7? E 651.97', E 20? E 85', N 46? E 105.91', N Bill#: 83900 180314ID#: R 03000140088003 JESSE K & MOLLY K TYSDAL 23593 240TH AVE FERGUS FALLS MN 56537-8136 75,200 93,100 75,200 AG NHSTD 93,100 AG NHSTD RVL NHSTD RVL NHSTD 569.85 699.53 41.85 528.00 AURDAL TOWNSHIP OTTER TAIL COUNTY HRA 0544 318.67 89.54 67.18 5.21 91.36 650.00 528.00 650.00 49.53 650.00 77.58 59.36 528.00 386.68 70.26 12.16 Interest:Principal: Estimated Market Value Homestead Exclusion Taxable Market Value Classification Proposed Tax 652.00 First-half Taxes 325.00 Second-half Taxes 325.00 Total Taxes due in 2019 650.00 New Improvements Taxes Payable Year 2018 2019 Sect-14 Twp-133 Range-042 Expired Exclusions Improvements Excluded NOVEMBER 15 R 03000140088003 83900 325.00 AG NHSTD RVL NHSTD 180314 JESSE K & MOLLY K TYSDAL 23593 240TH AVE RE TAX FERGUS FALLS MN 56537-8136 MAY 15 R 03000140088003 83900 650.00 325.00RVL NHSTD JESSE K & MOLLY K TYSDAL 23593 240TH AVE RE TAX FERGUS FALLS MN 56537-8136 AG NHSTD 180314 PT N1/2 OF NW1/4 NE1/4 EX PT W1/2 NW1/4 EX TRS & E OF ROAD. Bill#: 2982 180314ID#: R 03000230167900 JESSE K & MOLLY K TYSDAL 23593 240TH AVE FERGUS FALLS MN 56537-8136 206,400 196,300 206,400 AG NHSTD 196,300 AG NHSTD 1,562.92 1,476.45 114.92 1,448.00 AURDAL TOWNSHIP OTTER TAIL COUNTY HRA 0544 873.51 188.78 184.40 14.30 192.62 1,372.00 1,448.00 1,372.00 104.45 1,372.00 212.92 162.87 1,448.00 816.80 148.14 25.66 Interest:Principal: Estimated Market Value Homestead Exclusion Taxable Market Value Classification Proposed Tax 1,376.00 First-half Taxes 686.00 Second-half Taxes 686.00 Total Taxes due in 2019 1,372.00 New Improvements Taxes Payable Year 2018 2019 Sect-23 Twp-133 Range-042 Expired Exclusions Improvements Excluded NOVEMBER 15 R 03000230167900 2982 686.00 AG NHSTD 180314 JESSE K & MOLLY K TYSDAL 23593 240TH AVE RE TAX FERGUS FALLS MN 56537-8136 MAY 15 R 03000230167900 2982 1,372.00 686.00 JESSE K & MOLLY K TYSDAL 23593 240TH AVE RE TAX FERGUS FALLS MN 56537-8136 AG NHSTD 180314 BG S 1/4 COR SEC 16, W 995.33' 11? W 402.12', N 17? W 520.25' PT SE1/4 SW1/4 & PT N1/2 SW1/4 N 88? W 472.07',N 7? W 198.59' N 1? E 1174.05', E 235.18', N Bill#: 92507 180314ID#: R 03000160108001 JESSE K & MOLLY K TYSDAL 23593 240TH AVE FERGUS FALLS MN 56537-8136 203,500 203,500 203,500 AG HMSTD 203,500 AG HMSTD 770.68 766.16 56.68 714.00 AURDAL TOWNSHIP OTTER TAIL COUNTY HRA 0544 430.65 97.90 90.95 7.05 99.89 712.00 714.00 712.00 54.16 712.00 105.02 80.33 714.00 424.07 76.83 13.31 Interest:Principal: Estimated Market Value Homestead Exclusion Taxable Market Value Classification Proposed Tax 714.00 First-half Taxes 356.00 Second-half Taxes 356.00 Total Taxes due in 2019 712.00 New Improvements Taxes Payable Year 2018 2019 Sect-16 Twp-133 Range-042 Expired Exclusions Improvements Excluded NOVEMBER 15 R 03000160108001 92507 356.00 AG HMSTD 180314 JESSE K & MOLLY K TYSDAL 23593 240TH AVE RE TAX R 03000160108000 FERGUS FALLS MN 56537-8136 MAY 15 R 03000160108001 92507 712.00 356.00 JESSE K & MOLLY K TYSDAL 23593 240TH AVE RE TAX R 03000160108000 FERGUS FALLS MN 56537-8136 AG HMSTD 180314 Jesse & Molly Tysdal - Habitat Easement - Hay & Graze Tysdal, Jesse – (TBD) – Parcel Locations RE-Minnesota W.A. Otter Tail County Tysdal, Jesse (TBDG) CERTIFICATION OF THE COUNTY BOARD OF COMMISSIONERS In accordance with a Procedural Agreement between the Minnesota Department of Natural Resources and the U.S. Fish and Wildlife Service, dated May 23, 1962, and subsequently amended, certification by the County Board of Commissioners for acquisition of lands by the U.S. Fish and Wildlife Service is requested. Representatives of the U.S. Fish and Wildlife Service met with the Board of Commissioners of Faribault County, State of Minnesota, on July 16, 2019, and informed the Commissioners that a Grant of Easement for Wildlife Habitat Protection has been secured from Jesse Tysdal on the following described lands: Township 133 North, Range 42 West, 5th PM Section 14, part of Government Lots 4 and 5, to be determined by a survey Section 16, part of the SE1/4SW1/4 and the N1/2SW1/4, to be determined by a survey Section 23, part of the W1/2NW1/4, to be determined by a survey The County Board of Commissioners considered the above request for acquisition by the U.S. Fish and Wildlife Service and the Board’s decision is as follows: CERTIFIED FOR ACQUISITION: ________________________________________ Date:_________________________ Chair County Board of Commissioners NOT CERTIFIED FOR ACQUISITION: _______________________________________ Date:_________________________ Chair County Board of Commissioners Reasons: Jesse & Molly Tysdal - Habitat Easement - Hay & Graze 15 22 16 21 14 23 A U R D A LAURDAL Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Aurdal TownshipT:133N R:42WPortions of S16, 23 & 14152 acres (2 parcels) Otter Tail April 2, 2019 Jesse & Molly Tysdal Property - Habitat Easement - Hay & Graze US Fish and Wildlife ServiceFergus Falls WMDMapped by Shawn Papon 0 0.45 0.90.225 Miles Proposed Habitat EasementHabitatWetland Habitat_typeType I Type II Type III Type IV Type VUSFWS Easement BoundaryFlowageFmHAHabitatHabitat NTGPIngress_EgressMiscWetland Water Parnell silt loam Water Parnell silt loam Peever clay loam, 6 to 12 percent slopes Forman-Buse complex, 6 to 12 percent slopes, eroded Parnell silt loam Peever clay loam, 6 to 12 percent slopes Forman-Buse complex, 12 to 20 percent slopes, eroded Peever clay loam, 6 to 12 percent slopes Chapett-Sisseton complex, 6 to 12 percent slopes, eroded Mehurin clay loam, 1 to 4 percent slopes Mehurin clay loam, 1 to 4 percent slopes Cathro muck Forman clay loam, 2 to 6 percent slopesParnell silt loam Peever-Mehurin complex, 2 to 6 percent slopes Parnell silt loam Forman clay loam, 2 to 6 percent slopes Peever clay loam, 12 to 18 percent slopes Parnell silt loam Gonvick loam Parnell silty clay loam, depressional Peever clay loam, 6 to 12 percent slopes Forman-Buse complex, 12 to 20 percent slopes, eroded Peever-Mehurin complex, 2 to 6 percent slopes Forman-Buse complex, 12 to 20 percent slopes, erodedChapett-Sisseton complex, 6 to 12 percent slopes, eroded Mehurin clay loam, 1 to 4 percent slopes Forman-Buse complex, 12 to 20 percent slopes, erodedForman-Buse complex, 6 to 12 percent slopes, eroded Forman-Buse complex, 6 to 12 percent slopes, eroded Peever clay loam, 12 to 18 percent slopes Parnell silt loam Parnell silty clay loam, depressional Mehurin clay loam, 1 to 4 percent slopes Forman-Buse complex, 6 to 12 percent slopes, eroded Quam, Cathro, and Urness soils, ponded Peever clay loam, 6 to 12 percent slopes Parnell silt loam 16 21 A U R D A LAURDAL Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Aurdal TownshipT:133N R:42WPortions of S16, 23 & 14152 acres (2 parcels)Parcl 1 of 2 Otter Tail April 2, 2019 Jesse & Molly Tysdal Property - Habitat Easement - Hay & Graze US Fish and Wildlife ServiceFergus Falls WMDMapped by Shawn Papon 0 0.15 0.30.075 Miles Proposed Habitat EasementHabitatWetland Habitat_type Type I Type II Type III Type IV Type V OTTER TAIL SOILS Peever clay loam, 6 to 12 percent slopes Cathro muck Peever clay loam, 6 to 12 percent slopes Peever-Mehurin complex, 2 to 6 percent slopes Peever clay loam, 6 to 12 percent slopes Urness mucky silt loam Parnell silt loam Parnell silty clay loam, depressional Peever clay loam, 6 to 12 percent slopes Parnell silt loam Peever clay loam, 12 to 18 percent slopes Peever clay loam, 6 to 12 percent slopesParnell silt loam Peever clay loam, 6 to 12 percent slopes Parnell silt loamPeever clay loam, 12 to 18 percent slopes Peever clay loam, 12 to 18 percent slopes Mehurin clay loam, 1 to 4 percent slopes Parnell silt loam Peever-Mehurin complex, 2 to 6 percent slopes Bygland silty clay loam, 1 to 6 percent slopes Parnell silt loam Peever-Mehurin complex, 2 to 6 percent slopes Peever clay loam, 6 to 12 percent slopes Parnell silty clay loam, depressional Parnell silty clay loam, depressional Quam, Cathro, and Urness soils, ponded Parnell silty clay loam, depressional Peever-Mehurin complex, 2 to 6 percent slopes Peever clay loam, 12 to 18 percent slopes Parnell silty clay loam, depressional Peever clay loam, 12 to 18 percent slopes Peever clay loam, 12 to 18 percent slopes Peever clay loam, 12 to 18 percent slopes Peever-Mehurin complex, 2 to 6 percent slopes Waukon loam, 20 to 30 percent slopes Bygland silty clay loam, 1 to 6 percent slopes Mehurin clay loam, 1 to 4 percent slopes Peever clay loam, 12 to 18 percent slopes Peever clay loam, 6 to 12 percent slopes Parnell silt loam Peever clay loam, 12 to 18 percent slopes Quam, Cathro, and Urness soils, ponded Peever clay loam, 6 to 12 percent slopes Parnell silty clay loam, depressional Peever clay loam, 12 to 18 percent slopes Peever clay loam, 12 to 18 percent slopes Bygland silty clay loam, 1 to 6 percent slopes Peever clay loam, 12 to 18 percent slopes Mehurin clay loam, 1 to 4 percent slopes Quam, Cathro, and Urness soils, ponded Mehurin clay loam, 1 to 4 percent slopes Mehurin clay loam, 1 to 4 percent slopes Parnell silty clay loam, depressional Parnell silty clay loam, depressional Mehurin clay loam, 1 to 4 percent slopes 23 14 22 15 A U R D A LAURDAL Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Aurdal TownshipT:133N R:42WPortions of S16, 23 & 14152 acres (2 parcels)Parcl 2 of 2 Otter Tail April 2, 2019 Jesse & Molly Tysdal Property - Habitat Easement - Hay & Graze US Fish and Wildlife ServiceFergus Falls WMDMapped by Shawn Papon 0 0.2 0.40.1 Miles Proposed Habitat EasementHabitatWetland Habitat_type Type I Type II Type III Type IV Type V OTTER TAIL SOILS 8 97 29 27 10 22 28 15 25 17 26 20 14 24 16 23 11 21 13 12 123 18 19 30 4 7 30 32 19 18 33 6 31 56 34 35 36 31 A U R D A LAURDAL S V E R D R U PSVERDRUP Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Aurdal TownshipT:133N R:42WPortions of S16, 23 & 14152 acres (2 parcels) Otter Tail April 2, 2019 Jesse & Molly Tysdal Property - Habitat Easement - Hay & Graze US Fish and Wildlife ServiceFergus Falls WMDMapped by Shawn Papon 0 1 20.5 Miles Proposed Habitat Easement WPA BoundaryUSFWS Easement BoundaryFlowageFmHAHabitatHabitat NTGPIngress_EgressMiscWetlandSNA_Jan_2018 TNC_Jan_2018 TNC_Easement_Jan_2018 WMA_Feb_2018 DNR_Pr_Bank_Jan_2018 RIM_Oct_2017 WRP BWSR_Wetland_Bank_Easements_2017 Otter Tail County Land Acquisition Requested Information Purpose of Submission: X County Board Approval Required (This form must be submitted 30 Days in advance.) County Board Notification Only Keith L. Tysdal and Kathryn F. Tysdal– Habitat easement 1. Identify the agency and division making the request for acquisition. (Please provide contact information from the agency.) U.S. Fish and Wildlife Service; Kerry Olson, 736-0643 or Neil Powers, 736-0627. 2. Current state of property: a. What is the current total property tax? (Attach Tax Statement.) b. What is the total acreage of the proposed acquisition? 343 habitat acres c. What is the tillable acreage? 295 acres d. How many acres are non-tillable and why? 48 acres are wetland e. What is the cropping history for the last five (5) years? Agricultural history primarily focused in row crop production. f. Does the property contain any unique characteristics? If so, please describe. The landowner is planning to convert 295 acres of cropland to grassland for his cow-calf beef operation. Thirty-six wetland basins totaling 48 wetland acres are present on this 343 acre proposed grassland easement. Twenty-one of those basins are drained with tile and surface ditches and will be restored as part of this easement The protection of upland habitat as on this property will build upon existing permanently protected habitat in this area. This property is a great opportunity to convert intensive row crop agricultural land to permanently covered grassland, while partnering with working family farms. There have been >50 breeding pairs of waterfowl per mile documented on this property. g. What are the prominent soil types? See attached soil map h. What is the noxious weed history on this property? USFWS does not have this information, please contact the landowner for past weed history. i. Is the property located within a Shoreland Area? ( ) Yes. How many feet of water frontage exist? (X) No. j. Does the property contain a County Ditch(es)? (Provide details.) No k. Are there any wells onsite? ( ) Yes. Who will be responsible for sealing any abandoned wells? Grant funds will be obtained to seal the well. (X ) No. l. Is there an onsite septic system(s)? ( ) Yes. Who will be responsible for removal of any abandoned septic systems? (X ) No. 3. Recorded Easements: a. Is this property used to access any other property? (Either public and/or private.) No b. Does the property have any tile or private drainage systems? (Provide details.) No c. Are there any existing easements on this property? No 4. What alternatives to achieve your agency goals were considered? None, the FWS easement program was chosen because it still allows the owner to retain ownership and ensures the uplands will be protected for future generations to enjoy. 5. What is the landowner’s reason(s) for selling/selling an interest in their property? (Attach letter.) 6. Funding: a. What are the funding sources to acquire this property? The authority for this policy is found in the Migratory Bird Hunting and Conservation Stamp Act of 1934 (16 U.S.C. 718-718j), as amended by the passage of Public Law 85-585 on August 1, 1958.This policy utilizes the Secretary’s legislated authority for all matters pertaining to the Small Wetlands Acquisition Program under the 1958 amendment to the Migratory Bird Hunting and Conservation Stamp Act, commonly referred to as the “Duck Stamp Act.” The 1958 amendment allows the Secretary broad discretion to determine how property rights are acquired. The language in the amendment sets forth the requirement to acquire small prairie potholes and interest therein, but is silent on the specific land acquisition details. b. What payments can the County expect to receive? (PILT, etc.) None; this is a habitat easement. c. What are the funding sources to maintain PILT and other payments? N/A 7. Proposed Purpose of Acquisition: a. How will the property be used/maintained? (Such as hunting, scientific area, etc.) The landowner will maintain the rights to hay and graze the property. b. Do you plan on altering the property? (Such as creating/restoring any ponds or wetlands, building maintenance, repair or removal, etc.) Invasive trees (ash, elm, sumac, cedar, box elder, willow, spruce, pine) need to be removed from around multiple basins around the property as part of the restoration. Approximately 295 acres of cropland will be seeded to native warm and cool season grasses and wild flowers. Approximately 19 basins will need to have tile removed and ditches filled. Approximately 12 basins may need sediment removal. c. Do you plan on any parking areas? N/A 8. What environmental and public benefits do you expect to achieve with this purchase? By restoring the grass habitat, the amount of erosion on the landscape will be decreased. Restoring wetlands will help maintain more water on the landscape, which will help reduce the amount of water runoff from the property. This area will benefit wildlife as we enhance the prairie and restore the wetlands while still allowing the landowner to hay and graze the property. 9. Maps: Please provide the following maps of the property. a. Soils, topography, color satellite photo, Township map as to general location including other public lands in the vicinity. NE1/4 NE1/4 Bill#: 2880 140243ID#: R 03000170115000 KEITH L TYSDAL 24746 COUNTY HIGHWAY 1 FERGUS FALLS MN 56537-8009 132,000 130,200 132,000 AG HMSTD 130,200 AG HMSTD 498.74 488.63 36.74 462.00 AURDAL TOWNSHIP OTTER TAIL COUNTY HRA 0544 278.29 62.61 58.97 4.57 63.88 454.00 462.00 454.00 34.63 454.00 68.09 52.08 462.00 269.86 49.14 8.51 Interest:Principal: Estimated Market Value Homestead Exclusion Taxable Market Value Classification Proposed Tax 456.00 First-half Taxes 227.00 Second-half Taxes 227.00 Total Taxes due in 2019 454.00 New Improvements Taxes Payable Year 2018 2019 Sect-17 Twp-133 Range-042 Expired Exclusions Improvements Excluded NOVEMBER 15 R 03000170115000 2880 227.00 AG HMSTD 140243 KEITH L TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 MAY 15 R 03000170115000 2880 454.00 227.00 KEITH L TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 AG HMSTD 140243 N1/2 SW1/4 EX TR & SW1/4 NW1/4 Bill#: 2788 152352ID#: R 03000090060000 KEITH L & KATHRYN F TYSDAL 24746 COUNTY HIGHWAY 1 FERGUS FALLS MN 56537-8009 342,000 342,000 342,000 AG HMSTD 342,000 AG HMSTD 1,295.21 1,284.98 95.21 1,200.00 AURDAL TOWNSHIP OTTER TAIL COUNTY HRA 0544 724.04 164.45 152.78 11.85 167.79 1,194.00 1,200.00 1,194.00 90.98 1,194.00 176.40 134.93 1,200.00 710.35 129.06 22.35 Interest:Principal: Estimated Market Value Homestead Exclusion Taxable Market Value Classification Proposed Tax 1,198.00 First-half Taxes 597.00 Second-half Taxes 597.00 Total Taxes due in 2019 1,194.00 New Improvements Taxes Payable Year 2018 2019 Sect-09 Twp-133 Range-042 Expired Exclusions Improvements Excluded NOVEMBER 15 R 03000090060000 2788 597.00 AG HMSTD 152352 KEITH L & KATHRYN F TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 MAY 15 R 03000090060000 2788 1,194.00 597.00 KEITH L & KATHRYN F TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 AG HMSTD 152352 E 1717.08' TO PT BG S 176.81' 451.81', SLY 292.80', S PT GL 1 COM NW COR SEC 15 216.57', W 6.84', S 1? E SLY ON CURVE 263.98', S 29? W Bill#: 2844 152352ID#: R 03000150098000 KEITH L & KATHRYN F TYSDAL 24746 COUNTY HIGHWAY 1 FERGUS FALLS MN 56537-8009 188,400 189,200 188,400 AG HMSTD 189,200 AG HMSTD 712.44 710.33 52.44 660.00 AURDAL TOWNSHIP OTTER TAIL COUNTY HRA 0544 397.79 90.98 84.16 6.53 92.83 660.00 660.00 660.00 50.33 660.00 97.18 74.34 660.00 392.44 71.39 12.36 Interest:Principal: Estimated Market Value Homestead Exclusion Taxable Market Value Classification Proposed Tax 664.00 First-half Taxes 330.00 Second-half Taxes 330.00 Total Taxes due in 2019 660.00 New Improvements Taxes Payable Year 2018 2019 Sect-15 Twp-133 Range-042 Expired Exclusions Improvements Excluded NOVEMBER 15 R 03000150098000 2844 330.00 AG HMSTD 152352 KEITH L & KATHRYN F TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 MAY 15 R 03000150098000 2844 660.00 330.00 KEITH L & KATHRYN F TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 AG HMSTD 152352 & OF W1/2SE1/4 S & E OF HWY & 24746 CO HWY 1 PT SE1/4SW1/4 & OF NE1/4 SE1/4 ALL SE1/4 SE1/4 Bill#: 2772 140243ID#: R 03000080052000 KEITH L TYSDAL 24746 COUNTY HIGHWAY 1 FERGUS FALLS MN 56537-8009 508,000 505,000 480,800 AG HMSTD 480,900 AG HMSTD 794.00 2,295.36 2,497.61 600.36 1,695.00 AURDAL TOWNSHIP OTTER TAIL COUNTY HRA 0544 921.18 227.07 351.73 15.09 465.69 1,912.00 70.00 70.00 1,800.00 1,982.00 70.00SOLID WASTE 1,146.00 585.61 1,912.00 224.75 182.25 1,695.00 105.00 981.82 206.56 30.86 Interest:Principal: 24,10027,200 Estimated Market Value Homestead Exclusion Taxable Market Value Classification Proposed Tax 1,942.00 First-half Taxes 991.00 Second-half Taxes 991.00 Total Taxes due in 2019 1,982.00 New Improvements Taxes Payable Year 2018 2019 Sect-08 Twp-133 Range-042 Expired Exclusions FERGUS FALLS MN Improvements Excluded NOVEMBER 15 R 03000080052000 2772 991.00 AG HMSTD 140243 KEITH L TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 MAY 15 R 03000080052000 2772 1,982.00 991.00 KEITH L TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 AG HMSTD 140243 LOT 1 Bill#: 2837 152352ID#: R 03000140092000 KEITH L & KATHRYN F TYSDAL 24746 COUNTY HIGHWAY 1 FERGUS FALLS MN 56537-8009 134,900 135,000 134,900 AG HMSTD 135,000 AG HMSTD 517.06 506.63 472.52 44.54 AURDAL TOWNSHIP OTTER TAIL COUNTY HRA 0550 44.54 64.91 42.06 462.54 1.46 1.46 46.00 464.00 1.46DITCH ASMT 44.09 462.54 44.54 1.46 280.63 66.12 8.82 Interest:Principal: Estimated Market Value Homestead Exclusion Taxable Market Value Classification Proposed Tax 462.00 First-half Taxes 232.00 Second-half Taxes 232.00 Total Taxes due in 2019 464.00 New Improvements Taxes Payable Year 2018 2019 Sect-14 Twp-133 Range-042 Expired Exclusions Improvements Excluded NOVEMBER 15 R 03000140092000 2837 232.00 AG HMSTD 152352 KEITH L & KATHRYN F TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 MAY 15 R 03000140092000 2837 464.00 232.00 KEITH L & KATHRYN F TYSDAL 24746 COUNTY HIGHWAY 1 RE TAX R 03000080052000 FERGUS FALLS MN 56537-8009 AG HMSTD 152352 Keith Tysdal - Habitat Easement - Hay & Graze 14 15 21 27 2 29 16 7 2624 5 38 3 96 36 3323 17 35 3031 14 11 22 34 37 19 25 18 13 Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Aurdal TownshipT:133N R:42WPortions of Section 8, 9, 17, 15 & 14343 acres (5 Parcels)All Parcels Otter Tail April 4, 2019 Keith Tysdal Property - Habitat Easement - Hay & Graze US Fish and Wildlife ServiceFergus Falls WMDMapped by Shawn Papon 0 0.55 1.10.275 Miles Proposed Habitat EasementHabitat Wetland Habitat_type Type I Type II Type III Type IV Type V 21 27 16 2624 29 38 36 33 23 17 35 30 31 22 34 37 19 25 18 28 20 32 Water Water Water Water Peever clay loam, 12 to 18 percent slopes Forman-Buse complex, 6 to 12 percent slopes, eroded Forman-Buse complex, 6 to 12 percent slopes, eroded Peever clay loam, 6 to 12 percent slopes Roliss clay loam Peever clay loam, 6 to 12 percent slopes Parnell silt loamParnell silt loam Mehurin clay loam, 1 to 4 percent slopesPeever clay loam, 6 to 12 percent slopes Gonvick loam Peever clay loam, 6 to 12 percent slopes Forman-Buse complex, 6 to 12 percent slopes, eroded Parnell silt loam Parnell silt loam Parnell silt loam Peever-Mehurin complex, 2 to 6 percent slopes Forman-Buse complex, 6 to 12 percent slopes, eroded Parnell silt loam Mehurin clay loam, 1 to 4 percent slopes Parnell silt loam Quam, Cathro, and Urness soils, ponded Forman-Buse complex, 6 to 12 percent slopes, eroded Parnell silt loam Parnell silt loamForman-Buse complex, 12 to 20 percent slopes, eroded Parnell silt loam Waukon loam, 20 to 30 percent slopes Gonvick loam Mehurin clay loam, 1 to 4 percent slopes Gonvick loam Gonvick loam Parnell silty clay loam, depressional Peever clay loam, 12 to 18 percent slopes Peever clay loam, 6 to 12 percent slopes Gonvick loam Peever clay loam, 6 to 12 percent slopes Parnell silty clay loam, depressional Gonvick loam Peever clay loam, 12 to 18 percent slopes Forman clay loam, 2 to 6 percent slopes Parnell silt loam Quam silt loam Peever clay loam, 12 to 18 percent slopes Parnell silt loam Parnell silt loam Parnell silt loam Lizzie silt loam, 2 to 6 percent slopes Peever-Mehurin complex, 2 to 6 percent slopes Parnell silt loam Forman-Buse complex, 6 to 12 percent slopes, eroded Hamerly loam Friberg-Weetown complex Gonvick loam Quam, Cathro, and Urness soils, ponded Forman-Buse complex, 6 to 12 percent slopes, eroded Quam, Cathro, and Urness soils, ponded Parnell silty clay loam, depressional Friberg-Weetown complex Parnell silty clay loam, depressional Forman clay loam, 2 to 6 percent slopes Chapett loam, 20 to 30 percent slopes Parnell silt loam Mehurin clay loam, 1 to 4 percent slopes Quam, Cathro, and Urness soils, ponded Chapett-Sisseton complex, 12 to 20 percent slopes, eroded Parnell silty clay loam, depressional Quam, Cathro, and Urness soils, ponded Gonvick loam Forman-Buse complex, 12 to 20 percent slopes, eroded Parnell silty clay loam, depressional Chapett-Sisseton complex, 6 to 12 percent slopes, eroded Parnell silty clay loam, depressional Quam, Cathro, and Urness soils, ponded Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Aurdal TownshipT:133N R:42WPortions of Section 8, 9, 17, 15 & 14343 acres (5 Parcels)Parcels 1, 2 & 3 Otter Tail April 4, 2019 Keith Tysdal Property - Habitat Easement - Hay & Graze US Fish and Wildlife ServiceFergus Falls WMDMapped by Shawn Papon 0 0.2 0.40.1 Miles Proposed Habitat EasementHabitatWetland Habitat_type Type I Type II Type III Type IV Type V OTTER TAIL SOILS 4 15 2 7 5 3 96 8 11 12 14 10 13 Peever clay loam, 6 to 12 percent slopes Water Water Parnell silt loam Forman-Buse complex, 12 to 20 percent slopes, eroded Peever clay loam, 12 to 18 percent slopes Parnell silt loam Parnell silt loam Cathro muck Parnell silt loam Water Quam, Cathro, and Urness soils, ponded Peever-Mehurin complex, 2 to 6 percent slopes Quam, Cathro, and Urness soils, ponded Peever-Mehurin complex, 2 to 6 percent slopes Peever-Mehurin complex, 2 to 6 percent slopes Parnell silt loam Peever clay loam, 12 to 18 percent slopes Mehurin clay loam, 1 to 4 percent slopes Quam, Cathro, and Urness soils, ponded Parnell silty clay loam, depressional Peever clay loam, 6 to 12 percent slopes Mehurin clay loam, 1 to 4 percent slopes Vallers silty clay loam Quam, Cathro, and Urness soils, ponded Mehurin clay loam, 1 to 4 percent slopes Quam, Cathro, and Urness soils, ponded Parnell silty clay loam, depressional Peever clay loam, 12 to 18 percent slopes Forman clay loam, 2 to 6 percent slopes Quam, Cathro, and Urness soils, ponded Parnell silt loam Peever clay loam, 6 to 12 percent slopes Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Aurdal TownshipT:133N R:42WPortions of Section 8, 9, 17, 15 & 14343 acres (5 Parcels)Parcel 4 Otter Tail April 4, 2019 Keith Tysdal Property - Habitat Easement - Hay & Graze US Fish and Wildlife ServiceFergus Falls WMDMapped by Shawn Papon 0 0.1 0.20.05 Miles Proposed Habitat EasementHabitatWetland Habitat_type Type I Type II Type III Type IV Type V OTTER TAIL SOILS 87 9 7 1 2653 614 8 29 27 30 10 31 22 28 15 25 17 32 30 26 18 192019 14 24 16 18 35 23 36 11 21 3431 13 33 5 36 12 13 12 24 25 3025 29 26 20 17 2728 32 293025 29 36 31 32 33 2 34 35 35 11 26 36 14 A U R D A LAURDAL F R I B E R GFRIBERG S V E R D R U PSVERDRUP M A I N EMAINE F E R G U S F A L L SFERGUS F A L L S E L I Z A B E T HELIZABETH Fee/Easement Field Form County: Date: Owner's Name: Legal Description of Sale Aurdal TownshipT:133N R:42WPortions of Section 8, 9, 17, 15 & 14343 acres (5 Parcels)All Parcels Otter Tail April 4, 2019 Keith Tysdal Property - Habitat Easement - Hay & Graze US Fish and Wildlife ServiceFergus Falls WMDMapped by Shawn Papon 0 1 20.5 Miles Proposed Habitat Easement WPA BoundaryUSFWS Easement BoundaryFlowageFmHAHabitatHabitat NTGPIngress_EgressMiscWetlandSNA_Jan_2018 TNC_Jan_2018 TNC_Easement_Jan_2018 WMA_Feb_2018 DNR_Pr_Bank_Jan_2018RIM_Oct_2017 WRP BWSR_Wetland_Bank_Easements_2017 Tysdal, Kieth – (TBD) – Parcel Locations RE-Minnesota W.A. Otter Tail County Tysdal, Keith (TBDG) CERTIFICATION OF THE COUNTY BOARD OF COMMISSIONERS In accordance with a Procedural Agreement between the Minnesota Department of Natural Resources and the U.S. Fish and Wildlife Service, dated May 23, 1962, and subsequently amended, certification by the County Board of Commissioners for acquisition of lands by the U.S. Fish and Wildlife Service is requested. Representatives of the U.S. Fish and Wildlife Service met with the Board of Commissioners of Faribault County, State of Minnesota, on July 16, 2019, and informed the Commissioners that a Grant of Easement for Wildlife Habitat Protection has been secured from Keith Tysdal on the following described lands: Township 133 North, Range 42 West, 5th P.M. Section 8, part of the SE1/4, to be determined by a survey Section 9, SW1/4NW1/4 and part of the N1/2SW1/4, to be determined by a survey Section 14, Government Lot 1 Section 15, part of Government Lot 1, to be determined by a survey Section 17, NE1/4NE1/4 The County Board of Commissioners considered the above request for acquisition by the U.S. Fish and Wildlife Service and the Board’s decision is as follows: CERTIFIED FOR ACQUISITION: ________________________________________ Date:_________________________ Chair County Board of Commissioners NOT CERTIFIED FOR ACQUISITION: _______________________________________ Date:_________________________ Chair County Board of Commissioners Reasons: Otter Tail County Land Acquisition Requested Information Purpose of Submission: X County Board Approval Required (This form must be submitted 30 Days in advance.) County Board Notification Only Tuel Family Revocable Living Trust 1. Identify the agency and division making the request for acquisition. (Please provide contact information from the agency.) U.S. Fish and Wildlife Service; Blake Knisley, 736.0635 or Neil Powers, 736.0627. 2. Current state of property: a. What is the current total property tax? (Attach Tax Statement.) b. What is the total acreage of the proposed acquisition? ~90 acres, to be surveyed. c. What is the tillable acreage? Three small food plots are tilled, maybe 5 acres total d. How many acres are non-tillable and why? 70+, too rocky and large wetland. e. What is the cropping history for the last five (5) years? None f. Does the property contain any unique characteristics? If so, please describe. This tract borders the northern boundary of Nicholson WPA. A 40 acre basin is present in this tract, where Swan lake and surrounding watershed run through towards the south. This basin is the outlet for the Swan Lake chain of lakes. The protection of upland habitat property will build upon existing permanently protected habitat in this area. There have been between 41 to 50 pairs per mile documented on this property per HAPET thunderstorm maps. There are 51 acres of high quality native prairie on this tract. g. What are the prominent soil types? See Soils Map h. What is the noxious weed history on this property? USFWS does not have this information, please contact the landowner. i. Is the property located within a Shoreland Area? (X) Yes. How many feet of water frontage exist? The easement won’t include any shoreline. ( ) No. j. Does the property contain a County Ditch(es)? (Provide details.) No k. Are there any wells onsite? ( ) Yes. Who will be responsible for sealing any abandoned wells? Grant funds will be obtained to seal the well. (X ) No. l. Is there an onsite septic system(s)? ( ) Yes. Who will be responsible for removal of any abandoned septic systems? (X ) No. 3. Recorded Easements: a. Is this property used to access any other property? (Either public and/or private.) There are some shared access easements on the North end by the lake, but nothing that will be affected by the habitat easement b. Does the property have any tile or private drainage systems? (Provide details.) No c. Are there any existing easements on this property? See 3a. 4. What alternatives to achieve your agency goals were considered? None, this alternative allows the owner to retain ownership and ensures the uplands will be protected for future generations to enjoy. 5. What is the landowner’s reason(s) for selling/selling an interest in their property? See Attached letter. 6. Funding: a. What are the funding sources to acquire this property? The authority for this policy is found in the Migratory Bird Hunting and Conservation Stamp Act of 1934 (16 U.S.C. 718-718j), as amended by the passage of Public Law 85-585 on August 1, 1958.This policy utilizes the Secretary’s legislated authority for all matters pertaining to the Small Wetlands Acquisition Program under the 1958 amendment to the Migratory Bird Hunting and Conservation Stamp Act, commonly referred to as the “Duck Stamp Act.” The 1958 amendment allows the Secretary broad discretion to determine how property rights are acquired. The language in the amendment sets forth the requirement to acquire small prairie potholes and interest therein, but is silent on the specific land acquisition details. b. What payments can the County expect to receive? (PILT, etc.) None; this is an easement, so owner will pay taxes. c. What are the funding sources to maintain PILT and other payments? N/A 7. Proposed Purpose of Acquisition: a. How will the property be used/maintained? (Such as hunting, scientific area, etc.) b. Do you plan on altering the property? (Such as creating/restoring any ponds or wetlands, building maintenance, repair or removal, etc.) Invasive trees will be removed throughout the tract to restore the grassland. The oak trees will be left and managed. One of the three food plots will be seeded to native grasses and forbs. c. Do you plan on any parking areas? N/A 8. What environmental and public benefits do you expect to achieve with this purchase? By restoring the grass habitat, the amount of erosion on the landscape will be decreased. Restoring wetlands will help maintain more water on the landscape, which will help reduce the amount of water runoff from the property. This area will benefit wildlife as we enhance the prairie and restore the wetlands while still allowing the landowner to hay the property. 9. Maps: Please provide the following maps of the property. a. Soils, topography, color satellite photo, Township map as to general location including other public lands in the vicinity. From:RICK CHODEK To:Tara Bakken; Kevin Fellbaum Cc:eaglelake.ella@gmail.com; Patrick Waletzko; mark.ranweiler@state.mn.us; Spencer McGrew; Warren Formo; donald.mcfarland@osa.state.mn.us; Aadland, Julie A (DNR); julie.westerlund@state.mn.us Subject:Request for agenda addition to Otter Tail County 10/22/2019 meeting, ref: Ditch 52 Date:Tuesday, September 24, 2019 11:11:59 AM Tara, How do I go about inviting presenters to the 10/22/2019 meeting, and adding them to the agenda? There are many problems surfacing in reference to the Ditch-52 Re-determination. 1) Eagle Lake reported zebra mussels last week. Their water is flowing unchecked into Jolly Ann Lake. 2) I want to know where Emergency management director Patrick Waletzko is going to flow rising water from Spitzer and Hancock Lakes. 3) It's time to ask the State of MN to look into Otter Tail County's miss-handling of "outlet fee collections" 4) Concerned residence around Jolly Ann Lake are forming a petition to demand that upstream outlets be sealed off due to A) current and historic non-payment of outlet fees, B) Aquatic Invasive Species detection upstream. Note: I could not find an email address for Kathy Evavold (Eagle Lake Township Chair). I will send her a copy of this email, via U.S. standard mail service. I know that her home is currently effected by rising water levels of Hancock and Spitzer Lakes. Thank you, Rick Chodek P.O. Box 72 12898 345th Ave Ashby, MN 56309 651-260-0781 (cell) OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 October 9, 2019 Meeting of the Otter Tail County Planning Commission was held on October 9, 2019 at 6:30 P.M. in the Commissioner's Room, Government Services Center, Fergus Falls, Minnesota. Roll Call: Members Present: Rod Boyer, Judd Fischer, Jack Rosenthal, Bruce Stone, David Trites, David Wass and Rick Wilson. Members Absent: Brent E. Frazier, Richard Gabe and Bert Olson. Michelle Eldien represented the County Attorney's Office and Kyle Westergard represented the Land & Resource Management Office. Minutes of September 11, 2019: A motion by Wass, second by Fischer to approve the September 11, 2019 Minutes as presented. Voting: All members in favor. Donald & Joann Houge – Approved With Conditions: A Conditional Use Permit Application (as stated by the Applicant on the Application): Proposing to cut 1840 cubic yards of soil off of 2 Parcels and place on 35 Acre Parcel. Parcel No. 22000130099010 – Cut A - Will be approx. 80’ x 100’ x 2.5’ = 740 cubic yards. FILL in RROW – Will be Approx. 250 cubic yards (100’ x 25’ x 2.5’) which is approved by Elizabeth Twp; Parcel No. 22000130099013 – Cut B – Will be Approx. 60’ x 100’ x 5’ = 1111 cubic yards; Parcel No. 22000130099000 – Spoils from the cuts will be used to fill in 2 hollow areas. Fill Area #1 – 130’ x 65’ x 3’ = 938 cubic yards; Fill Area #2 – 160’ x 35’ x 3’ = 622 cubic yards; Extend Approach Area 25’ x 12’ x 3.5’ = 39 cubic yards. Old Road-Bed – Place approx. 5” of black dirt on old rod bed on Parcel No.’s 22000130099013 & 22000130099010 – 200’ x 30’ x 5” = 111 Cubic Yards. The proposal is located in Section 13 of Elizabeth Township; Jewett (56-877), GD. Joann & Don Houghe represented the Application. Written Correspondence was read into the record. Motion: A motion by Boyer, second by Fischer to approve as presented, provided: 1. The Applicant provides stabilization, erosion control & drainage plans to Land & Resource Management for their approval. 2. Earthmoving takes place between April 15th and October 1st, with implementation of appropriate erosion control measures. 3. The road design is approved by the Township. 4. The Permit will be valid for 3 years. 5. The contractor must meet with Land & Resource Management Staff for preconstruction approval. Voting: All Members in favor. Adjourn: At 7:00 P.M., Vice Chairman Wilson set the Meeting. The next Meeting is scheduled for 6:30 P.M. on November 13, 2019. Respectfully submitted, Marsha Bowman Recording Secretary Page 1 of 6 If you are not the one processing this grant, please forward these instructions to the correct person. For all grants: Return your signed grant agreement to BWSR: Via email: Send signed PDF to BWSR.grants@state.mn.us IMPORTANT: • Returning your grant agreement to another contact within our agency may result in delays in grant agreement execution. • Remember to complete the Authorized Representative field, using the title (not the name) of the individual designated as the point of contact for this particular grant. It is not necessary to return this page to BWSR. Program Update: New, starting in 2020, is the elimination of the match requirements for the NRBG. This change recognizes counties are obligated to fully fund and implement these programs but reduces administration in identifying, tracking, and reporting on grant match commitments. Historically, counties commitments to implementing these programs has collectively exceeded the state funds provided. The change was made possible through change to statutes in the 2019 legislative session. And, for the second biennium in a row, the appropriation for these funds provided an exemption to the Minnesota Department of Administration, Office of Grants Management policies for grant payments and grant monitoring. What this means to counties is grant funds are not required to be financially reconciled by BWSR unless issues are documented. Finally, the BWSR Board has maintained the unique flexible spending policy that allows counties to spend grant funds between the Local Water Management, Wetland Conservation Act, and Shoreland programs within the NRBG. This policy and updated guidance on the implementation of the NRBG can be found on the NRBG page of the new BWSR website Page 2 of 6 FY 2020 and 2021 STATE OF MINNESOTA BOARD OF WATER and SOIL RESOURCES NATURAL RESOURCES BLOCK GRANT AGREEMENT Vendor: 0000197309 PO#: 3000011048 This Grant Agreement is between the State of Minnesota, acting through its Board of Water and Soil Resources (Board) and Otter Tail County, 510 Fir Avenue W Fergus Falls Minnesota 56537 (Grantee). This grant is for the following Grant Programs : P20-6499 2020 - Local Water Management - NRBG (Otter Tail County) $9,824 P21-6586 2021 - Local Water Management - NRBG (Otter Tail County) $9,824 P20-6673 2020 - Wetland Conservation Act - NRBG (Otter Tail County) $59,729 P21-6760 2021 - Wetland Conservation Act - NRBG (Otter Tail County) $59,729 P20-6846 2020 - Shoreland-NRBG (Otter Tail County) $17,747 P21-6931 2021 - Shoreland-NRBG (Otter Tail County) $17,747 P20-7017 2020 - Septic Treatment Systems - NRBG (Otter Tail County) $18,600 P20-7077 2020 - Septic Treatment Systems Upgrade - NRBG (Otter Tail County) $40,000 Total Grant Awarded: $233,200 Recitals 1. This Grant Agreement is for the FY 2020 and 2021 Department of Natural Resources (DNR) Shoreland, Local Water Management (LWM), Wetland Conservation Act (WCA) and FY 2020 Minnesota Pollution Control Agency (MPCA) Subsurface Sewage Treatment System (SSTS) Program Grants. 2. The Laws of Minnesota 2019, 1st Special Session, Chapter 2, Article 1, Section 4(a), appropriated funds to the Board for the FY 2020 & 2021 DNR Shoreland, LWM, WCA. 3. The MPCA transferred to BWSR funds for their Fiscal Year 2020 SSTS Grant Programs to be allocated with this Agreement. 4. Minnesota Statutes § 103B.101, Subd. 9(1), and § 103B.3369, Subd. 5 authorize the Board to award grants. 5. The Board adopted Board Order #19-31 to authorize and allocate funds for the FY 2020 and 2021 Natural Resources Block Grant. 6. The Grantee has met the criteria established by statute, the Board, the DNR, and the MPCA, and is eligible to receive NRBG grant funds. 7. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State. 8. As a condition of the grant, Grantee agrees to minimize administration costs. Authorized Representative The State’s Authorized Representative is Nicole Clapp, BWSR Grants Coordinator, BWSR, 520 Lafayette Road North, Saint Paul, MN 55155, 651-219-0167, or his/her successor, and has the responsibility to monitor the Grantee’s performance and the authority to accept the services and performance provided under this Grant Agreement. The Grantee’s Authorized Representative is: District Manager, EOT SWCD 801 Jenny Ave SW Perham, MN 56573 218-346-9105 If the Grantee’s Authorized Representative changes at any time during this Grant Agreement, the Grantees must immediately notify the Board. Page 3 of 6 Grant Agreement 1. Terms of the Grant Agreement. 1.1. Effective date: The date the Board obtains all required signatures under Minn. Stat. § 16B.98, Subd. 5. The State will notify the Grantee when this grant agreement has been executed. The Grantee must not begin work under this grant agreement until it is executed. 1.2. Expiration date: December 31, 2022, or until all obligations have been satisfactorily fulfilled, whichever comes first. 1.3. Survival of Terms: The following clauses survive the expiration date or cancellation of this Agreement: 7. Liability; 8. State Audits; 9. Government Data Practices; 12. Governing Law, Jurisdiction, and Venue; 14. Data Disclosure; and 17. Intellectual Property Rights. 2. Grantee’s Duties. 2.1. The Grantee is responsible for the specific duties for the NRBG, as follows: 2.2. Reporting: All data and information provided in a Grantee’s report shall be considered public. 2.2.1. The Grantee will submit an annual progress report to the Board by February 1 of each year on the status of program implementation by the Grantee. Information provided must conform to the requirements and formats set by the Board. All individual grants over $500,000 will also require a reporting expenditure by June 30 of each year. 2.2.2. Final Progress Report: The Grantee will submit a final progress report to the Board by February 1, 2023. Information provided must conform to the requirements and formats set by the Board. 2.2.3. A late or incomplete annual progress or final report will result in withholding of any future NRBG allocations. 2.3. Compliance: The Grantee will comply with Minnesota Statutes Section 103B.3361 through 103B.3369 (LWP), Minnesota Rules Chapter 8420 (WCA); Minnesota Statutes Section 103F.201 and Minnesota Rules Chapter 6120 (Shoreland) and have a DNR approved shoreland ordinance; Minnesota Rules Chapter 7082.0040 through 7082.0700 (SSTS); and amendments thereto, for Comprehensive Water Planning, Wetland Conservation Act, Shoreland Management, and Subsurface Sewage Treatment Systems. 2.4. Wetland Conservation Act Funds Transfer: As required by the Board, the Grantees’ participation in the NRBG is conditioned upon a transfer of funds to the Soil and Water Conservation District (SWCD) for Wetland Conservation Act activities, or such greater amount as agreed upon by the county and SWCD. This transfer must occur within 120 days of receipt of NRBG funds by the Grantee. This amount is listed on the BWSR website. 3. Time. The Grantee must comply with all the time requirements described in this Grant Agreement. In the performance of this Grant Agreement, time is of the essence. 4. Terms of Payment. 4.1. All FY 2020 Grant funds will be distributed in one installment promptly after the execution of the Grant Agreement. FY 2021 grant funds will be distributed as soon as is practicable after the start of fiscal year 2021. FY 2021 grant funds may not be spent before they are received. 4.2. Any grant funds remaining unspent after the end of the expiration date stated above will be returned to the Board within one month of that date. 4.3. The Board must consult with the state agency responsible for administering the grant program before granting an amendment to the Grant Agreement, or a component thereof. 4.4. The obligation of the State under this Grant Agreement will not exceed the amount listed above. 4.5. This grant is an advance payment. Advance payments allow the Grantee to have adequate operating capital for start-up costs, ensure their financial commitment to landowners and contractors, and to better schedule work into the future. 5. Conditions of Payment. 5.1. All services provided by the Grantee under this Grant Agreement must be performed to the State’s satisfaction, as set forth in this Agreement and in the BWSR approved work plan for this program. Compliance will be determined at the sole discretion of the State’s Authorized Representative and in accordance will all applicable federal, State, and local laws, policies, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state or local law. 5.2. Minnesota Statutes §103C.401 (2018) establishes BWSR’s obligation to assure program compliance. If the noncompliance is severe, or if work under the grant agreement is found by BWSR to be unsatisfactory or performed in violation of federal, state, or local law, BWSR has the authority to require the repayment of grant funds or withhold payment on grants from other programs. Page 4 of 6 5.3. For the LWM, WCA and DNR Shoreland Programs, Grantees have the flexibility of determining the amount of grant funds to expend on each of these three Programs locally. This is to provide needed spending flexibility for yearly fluctuations in workload and program activity in counties and SWCDs. 6. Assignment, Amendments, and Waiver 6.1. Assignment. The Grantee may neither assign nor transfer any rights or obligations under this Grant Agreement without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Grant Agreement, or their successors in office. 6.2. Amendments. Any amendments to this Grant Agreement must be in writing and will not be effective until it has been approved and executed by the same parties who approved and executed the original Grant Agreement, or their successors in office. Amendments must be executed prior to the expiration of the original agreement or any amendments thereto. 6.3. Waiver. If the State fails to enforce any provision of this Grant Agreement, that failure does not waive the provision or its right to enforce it. 7. Liability. The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this Grant Agreement by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State’s failure to fulfill its obligations under this Grant Agreement. 8. State Audits. Under Minn. Stat. § 16B.98, Subd. 8, the Grantee’s books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this Grant Agreement or transaction are subject to examination by the Board and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Grant Agreement, receipt and approval of all final reports, or the required period of time to satisfy all State and program retention requirements, whichever is later. 8.1. The books, records, documents, accounting procedures and practices of the Grantee and its designated local units of government and contractors relevant to this grant, may be examined at any time by the Board or Board’s designee and are subject to verification. The Grantee or delegated local unit of government will maintain records relating to the receipt and expenditure of grant funds. 9. Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this Grant Agreement. The civil remedies of Minn Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. 10. Workers’ Compensation. The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 11. Publicity and Endorsement. 11.1. Publicity. Any publicity regarding the subject matter of this Grant Agreement must identify the Board as the sponsoring agency. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Grant Agreement. 11.2. Endorsement. The Grantee must not claim that the State endorses its products or services. 12. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice-of-law provisions, governs this Grant Agreement. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate State of federal court with competent jurisdiction in Ramsey County, Minnesota. Page 5 of 6 13. Termination. 13.1. The State may cancel this Grant Agreement at any time, with or without cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 13.2. The State may immediately terminate this grant contract in the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and State tax agencies and State personnel involved in the payment of State obligations. These identification numbers may be used in the enforcement of federal and State tax laws which could result in action requiring the Grantee to file State tax returns and pay delinquent State tax liabilities, if any. 15. Prevailing Wage. It is the responsibility of the Grantee or contractor to pay prevailing wage for projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. §§177.41 through 177.44. All laborers and mechanics employed by grant recipients and subcontractors funded in whole or in part with these State funds shall be paid wages at a rate not less than those prevailing on projects of a character similar in the locality. Bid requests must state the project is subject to prevailing wage. 16. Municipal Contracting Law. Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 of this statute must follow the Uniform Municipal Contracting Law. Supporting documentation of the bidding process utilized to contract services must be included in the Grantee’s financial records, including support documentation justifying a single/sole source bid, if applicable. 17. Intellectual Property Rights. The State owns all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under this grant. Works means all inventions, improvements, discoveries, (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this grant. Work includes “Documents.” Documents are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Grantee, its employees, agents or subcontractors, in the performance of this grant. The Documents will be the exclusive property of the State and all such Documents must be immediately returned to the State by the Grantee upon completion or cancellation of this grant at the State’s request. To the extent possible, those Works eligible for copyright protection under the United State Copyright Act will be deemed to be “works made for hire.” The Grantee assigns all right, title, and interest it may have in the Works and the Documents to the State. The Grantee must, at the request of the State, execute all papers and perform all other acts necessary to transfer or record the State’s ownership interest in the Works and Documents. Page 6 of 6 IN WITNESS WHEREOF, the parties have caused this Grant Agreement to be duly executed intending to be bound thereby. Approved: Otter Tail County Board of Water and Soil Resources By: _______________________________________ By: ____________________________________________ (print) _______________________________________ (signature) Title: _______________________________________ Title: ____________________________________________ Date: _______________________________________ Date: ____________________________________________ Draft: 10/15/19 4834-0742-0329.1 ESCROW AGREEMENT THIS AGREEMENT made this 14th day of November 2019, by and between OTTER TAIL COUNTY, MINNESOTA (the “County”) and UMB BANK, N.A. (the “Escrow Agent”); WITNESSETH: RECITALS A. The County has heretofore duly issued and has now outstanding its General Obligation Capital Improvement Refunding Bonds, Series 2016A, of which a total of $2,330,000 are allocable to the refunding of the Otter Tail County Housing and Redevelopment Authority Public Project Revenue Bonds (Chemical Dependency Building), Series 2007E as set forth in Exhibit A hereto (the “Defeased Bonds”). B. To provide for the defeasance of the Defeased Bonds in order to take remedial action with respect to the Defeased Bonds pursuant to Treas. Reg. Section 1.148-12, the County has deposited $________with the Escrow Agent. The County has directed the Escrow Agent to purchase certain securities (the “Original Securities”) described in Exhibit B. The Original Securities are to be acquired at a net cost of $____________ and $_____ shall be held as an initial cash balance to remain uninvested in a special Escrow Account. C. The Escrow Agent has received and deposited in the Special Escrow Account to be maintained by the Escrow Agent under the terms of this Escrow Agreement (the “Special Escrow Account”) the Original Securities and initial cash balance. D. The proceeds of the Original Securities and earnings thereon and any reinvestment thereof shall be used to pay the principal of and interest on the Defeased Bonds when due as described in Exhibit C. Said Original Securities and reinvestments are hereinafter called the “Escrow Securities.” E. The Special Escrow Account and the payments required to be made therefrom are described in Exhibit C hereto. 2 ESCROW AGREEMENT 4834-0742-0329.1 F. The Escrow Agent is a banking corporation organized under the laws of the United States whose deposits are insured by the Federal Deposit Insurance Corporation, and whose combined capital and surplus is not less than $500,000. 3 ESCROW AGREEMENT 4834-0742-0329.1 AGREEMENT NOW THEREFORE, in consideration of the premises and of the respective agreements on the part of the Escrow Agent and the County herein contained, the parties hereto hereby agree as follows: 1. Deposit. The County hereby irrevocably deposits the Original Securities with the Escrow Agent for the security of the holders and owners of the Defeased Bonds to the extent provided herein, the receipt of which the Escrow Agent hereby acknowledges. 2. Collection and Payment. The Escrow Agent will collect all interest payable on the Escrow Securities in the Special Escrow Account as and when such interest becomes due and payable and will cause the Escrow Securities to be presented for payment and converted into cash on their respective maturity or due dates in accordance with the schedule of cash receipts to be received by the Escrow Agent set forth in Exhibits B and C hereto. The Escrow Agent shall, out of moneys in the Special Escrow Account, remit to the Paying Agent for the Defeased Bonds amounts equal to the principal and interest on the Defeased Bonds as set forth in Exhibit A. 3. Sufficiency of Escrow Deposit. The County represents, and has provided a verification report furnished by Robert Thomas CPA, LLC, independent certified public accountants, that if the principal of and interest on the Original Securities are paid in accordance with their terms, the Special Escrow Account is sufficient to produce cash in amounts sufficient to enable the Escrow Agent to make full and timely payments of principal and interest on the Defeased Bonds, as provided in paragraph 2. 4. Fees. The Escrow Agent understands and agrees that it shall be paid an escrow fee in the amount of $_______ for its entire services hereunder. 4 ESCROW AGREEMENT 4834-0742-0329.1 5. Excess Funds. All moneys remaining in the Special Escrow Account after payment therefrom of all sums required to be paid under this Agreement shall be promptly remitted to the County. 6. Reinvestment. The Escrow Agent shall at the direction of the County sell and reinvest all or any portion of any outstanding Escrow Securities in noncallable direct obligations of the United States of America and pay any surplus funds resulting therefrom to the County upon receipt of (a) a schedule of sales and reinvestments, (b) an opinion of bond counsel for the County that such sales and reinvestments are permitted under Minnesota law and that the restructuring transaction will not cause the Series 2016A Bonds to become arbitrage bonds under Section 148 of the Internal Revenue Code of 1986, as amended, and applicable regulations and administrative interpretations thereunder and (c) an opinion of a firm of independent public accountants that such sales and reinvestments will not affect the ability of the Escrow Agent to make the payments specified in paragraph 2 hereof from the Special Escrow Account. 7. Reports and Other Responsibilities of Escrow Agent. For as long as any of the Defeased Bonds are outstanding, annually, on or before March 1 of each year, the Escrow Agent shall prepare and send to the County a statement covering the status of the Special Escrow Account and the accounts therein as of the preceding December 31, which statement shall set forth the cash and Escrow Securities held by the Escrow Agent, any of such Escrow Securities which have matured and the amounts received by the Escrow Agent by reason of such maturity, the interest earned on any of such Escrow Securities and the interest and/or principal derived therefrom, the amounts of cash paid for the principal and interest on the Defeased Bonds as said payments become due and payable, and any other transactions of the Escrow Agent pertaining to its duties and obligations as set forth herein. 5 ESCROW AGREEMENT 4834-0742-0329.1 All Escrow Securities, moneys and investment income deposited with or received by the Escrow Agent pursuant to this Agreement shall be subject to this Agreement, and the Escrow Agent shall be liable for the preservation and safekeeping thereof; provided, however, it shall not be responsible for any depreciation in value of any of the Escrow Securities or for the reinvestment of the same except as herein provided. Such Escrow Securities, moneys and investment income held in the Special Escrow Account shall be held in a special escrow account of the Escrow Agent or any agent employed by the Escrow Agent meeting the description of Recital F hereof. Neither the Escrow Agent nor its agent shall have any right to set off any amounts or securities in the Special Escrow Account against any amounts whatsoever which the County may at any time owe the Escrow Agent or its agent. 8. Limited Obligation of Escrow Agent. The duties and obligations of the Escrow Agent shall be as prescribed by the provisions of this Agreement. The Escrow Agent shall not be liable except for the performance of its duties and obligations as specifically set forth herein and to act in good faith in the performance thereof, and no implied duties or obligations shall be incurred by the Escrow Agent other than those specified herein. 9. Security Advice Waiver. The County acknowledges that to the extent regulations of the Controller of the Currency or any other regulatory entity grant the County the right to receive brokerage confirmations of the secrutiy transactions as they occur, the County specifically waives receipt of such confirmations to the extent permitted by law. The Escrow Agent will furnish the County with periodic cash transactions statemetns that include the detail for all investment transactions made by the Escrow Agent for all current and future accounts. 13. Miscellaneous. This Agreement shall be binding upon and shall inure to the benefit of the County and the Escrow Agent and their respective successors and assigns. In 6 ESCROW AGREEMENT 4834-0742-0329.1 addition, this Agreement shall constitute a third party beneficiary contract for the benefit of the holders at any time of the Defeased Bonds Bonds. Said third party beneficiaries shall be entitled to enforce performance and observance of the County and the Escrow Agent of the respective agreements and covenants herein contained as fully and completely as if said third party beneficiaries were parties hereto. S-1 ESCROW AGREEMENT 4834-0742-0329.1 IN WITNESS WHEREOF, the County and the Escrow Agent have caused this Agreement to be executed in their respective names to be hereunder affixed as hereinafter provided in four counterparts, each of which shall be deemed an original, and have caused this Agreement to be dated as of the date first set forth above. OTTER TAIL COUNTY By Its Chair By Its County Administrator S-2 ESCROW AGREEMENT 4834-0742-0329.1 UMB BANK, N.A. as Escrow Agent By Its A-1 ESCROW AGREEMENT 4834-0742-0329.1 EXHIBIT A ESCROW A-1-1 ESCROW AGREEMENT 4834-0742-0329.1 EXHIBIT A-1 ORIGINAL SECURITIES D-1 4834-0742-0329.1 EXHIBIT B Draft 10/14/2019 Remedial Action Resolution 4817-7563-8697.1 Extract of Minutes of Meeting of the Board of Commissioners of Otter Tail County, Minnesota Pursuant to due call and notice thereof, a meeting of the Board of Commissioners of Otter Tail County, Minnesota, was duly held at the Government Services Center in Fergus Falls, Minnesota, in said County on Tuesday, the 22nd day of October 2019, at 9:30 a.m. The following members were present: and the following were absent: * * * * * * * * * The Chair announced that the meeting was opened to consider matters relating to the establishment of an Escrow Account to provide for payment of the portion of the outstanding General Obligation Capital Improvement Refunding Bonds, Series 2016A which relates to the Chemical Dependency facility financed by the County. Member ________ introduced the following resolution: 2 Remedial Action Resolution 4817-7563-8697.1 RESOLUTION RELATING TO THE GENERAL OBLIGATION CAPITAL IMPROVEMENT REFUNDING BONDS, SERIES 2016A OF THE COUNTY AND AUTHORIZING EXECUTION OF ESCROW AGREEMENT BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, as follows: 1. Prior Bonds. In 2007 the Otter Tail County Housing and Redevelopment Authority issued its Public Project Revenue Bonds (Chemical Dependency Building), Series 2007E (the “Series 2007E Bonds”) to finance a chemical dependency facility (the “Project”) to be leased to the State of Minnesota. The Series 2007E Bonds, together with certain other outstanding County bonds, were refunded by the County’s General Obligation Capital Improvement Refunding Bonds, Series 2016A (the “Series 2016A Bonds”). The State has discontinued its lease of the Project and the County intends to lease the Project to a for profit entity beginning in 2020. The County reasonably expected on the date of issuance of the Series 2016A Bonds that the Series 2016A Bonds would not become taxable private activity bonds within the meaning of Section 141 of the Internal Revenue Code of 1986 (the “Code”). However, if the County enters into the proposed lease, such action may be treated as “deliberate action” which causes the Project to have a private business use and result in taxation of interest on the Series 2016A Bonds unless the County takes “remedial action” under Treas. Reg. Section 1.141-12 (the “Remedial Action Rule”). 2. Remedial Action. The County proposes to satisfy the requirements of the Remedial Action Rule by establishing a “defeasance escrow” whereby the County deposits in an irrevocable escrow account an amount sufficient to pay the principal and interest on that portion of the outstanding Series 2016A Bonds which is allocable to the Series 2007E Bonds. The appropriate allocation and operation of the escrow account are described in the report of Ehlers and Associates Inc. submitted to this Board. 3. Escrow Agreement. There has been presented to this Board a form of Escrow Agreement with UMB Bank whereby funds are irrevocably set aside and invested for the purpose of paying principal and interest on the allocable portion of the Series 2016A Bonds when due. The Chair and County Administrator are authorized to execute the Escrow Agreement in substantially the form on file. An amount sufficient to fund the Escrow Fund is hereby appropriated from grant funds provided by the State of Minnesota and funds available in the County’s Human Services Fund. The motion for the adoption of the foregoing resolution was made by Member ________ and duly seconded by Member ________ and upon vote being taken thereon the following voted in favor thereof: 3 Remedial Action Resolution 4817-7563-8697.1 and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 4 Remedial Action Resolution 4817-7563-8697.1 STATE OF MINNESOTA ) ) SS. COUNTY OF OTTER TAIL ) I, the undersigned, being the duly qualified and acting County Administrator of Otter Tail County, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a meeting of the Board of Commissioners of said County held October 22, 2019, with the original thereof on file and of record in my office and the same is a full, true and complete transcript therefrom insofar as the same relates to remedial action for the General Obligation Capital Improvement Refunding Bonds, Series 2016A of the County. WITNESS My hand officially as such County Administrator, this ______ day of October 2019. County Administrator October 22, 2019 Summary Report for Defeasance of Debt Otter Tail County, Minnesota General Obligation CIP Refunding Bonds, Series 2016A Prepared by: Nick Anhut, CIPMA Senior Municipal Advisor And Bruce Kimmel, CIPMA Senior Municipal Advisor Executive Summary of Proposed Defeasance Proposed Issue to Partially Defease: General Obligation Capital Improvement Refunding Bonds, Series 2016A (the “2016A Bonds”) Purpose: A defeasance is a formal process of funding an escrow with available cash now to pay future bond payments that are more than 90 days before the call date. Funds placed with an escrow agent will be held to provide for the remaining debt service payments until the bonds are paid off. The proposed action will partially defease the 2016A Bonds related to bonds originally issued to finance the Chemical Dependency Facility. Human Services funds and the State’s 2019 grant will provide cash to defease the remaining bond payments, thereby eliminating the tax- exempt use restrictions and future debt service levy obligation. The portion of 2016A Bonds represents an outstanding balance of $2,330,000 with payments scheduled through February 1, 2024. Interest rates on the 2016A Bonds are 3.0%. As a condition of the refunding in 2016, this portion of the 2016A Bonds does not carry a prepayment option. The balance has $178,800 in scheduled interest payments to term, for a total of $2,508,000 to defease. Method of Investment of Escrow Funds: Ehlers has reviewed the options of investing the escrow in State and Local Government Securities (SLGs) and Open Market Portfolio (OMP’s). Based on the County’s investment policy, statutory authority, tax-exempt yield restrictions and estimated market investment yields, we have been directed to use SLGs for the escrow investments. On the day of closing, it is estimated Otter Tail County will be depositing approximately $2,4,33,181 in an escrow account, expecting $75,600 in SLGs earnings to offset the up front contribution. Assumptions for the closing date on the defeasance transaction is November 14, 2019. If closing is a different date the numbers may change slightly. Other Service Providers: This partial defeasance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from cash due at the time of closing, unless you notify us that you wish to pay them from other sources. Our attached partial defeasance sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Kutak Rock LLP CPA Escrow Verification Agent: Robert Thomas CPA, LLC Escrow Agent: UMB Summary: The decisions to be made by the Board of Commissioners are as follows: • Accept or modify the finance assumptions described in this report. • Adopt the resolution provided by the County’s bond counsel. This defeasance report summarizes our understanding of the County’s objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the County’s objectives. Proposed Defeasance Schedule Review by Board of Commissioners: October 22, 2019 Estimated Closing Date: November 14, 2019 Final Redemption of 2016A Bonds Being Defeased: February 1, 2024 Attachments Estimated Sources and Uses of Funds Estimated Defeasance Cashflow Comparison Resolution Authorizing Defeasance (Prepared by Kutak Rock) Draft Escrow Agreement (Prepared by Kutak Rock) Ehlers Contacts Municipal Advisors: Nick Anhut (651) 697-8507 Bruce Kimmel (651) 697-8572 Disclosure Coordinator: Emily Wilkie (651) 697-8588 Financial Analyst: Alicia Gage (651) 697-8551 Otter Tail County, Minnesota $1,942,680 Cash Defeasance on November 14, 2019 of: $3,175,000 G.O. CIP Refunding Bonds, Series 2016A Net Cash Refunding of HRA 2007E Portion Sources & Uses Dated 11/14/2019 | Delivered 11/14/2019 Sources Of Funds Par Amount of Bonds $1,942,680.15 State Grant Funds 500,000.00 Total Sources $2,442,680.15 Uses Of Funds Costs of Issuance 9,500.00 Deposit to Net Cash Escrow Fund 2,433,180.15 Total Uses $2,442,680.15 2019 Cash Defease of 2016 | SINGLE PURPOSE | 10/ 7/2019 | 9:02 AM Otter Tail County, Minnesota $1,942,680 Cash Defeasance on November 14, 2019 of: $3,175,000 G.O. CIP Refunding Bonds, Series 2016A Net Cash Refunding of HRA 2007E Portion Escrow Fund Cashflow Date Principal Rate Interest Receipts Disbursements Cash Balance 11/14/2019 ---1.15 -1.15 02/01/2020 467,296.00 1.730%7,653.95 474,949.95 474,950.00 1.10 08/01/2020 14,419.00 1.630%13,930.35 28,349.35 28,350.00 0.45 02/01/2021 464,587.00 1.560%13,762.75 478,349.75 478,350.00 0.20 08/01/2021 11,461.00 1.460%10,138.98 21,599.98 21,600.00 0.18 02/01/2022 481,545.00 1.390%10,055.32 491,600.32 491,600.00 0.50 08/01/2022 7,841.00 1.370%6,708.59 14,549.59 14,550.00 0.09 02/01/2023 482,896.00 1.360%6,654.88 489,550.88 489,550.00 0.97 08/01/2023 4,053.00 1.350%3,371.19 7,424.19 7,425.00 0.16 02/01/2024 499,081.00 1.340%3,343.84 502,424.84 502,425.00 - Total $2,433,179.00 -$75,619.85 $2,508,800.00 $2,508,800.00 - Investment Parameters Investment Model [PV, GIC, or Securities]Securities Default investment yield target Unrestricted Cash Deposit 1.15 Cost of Investments Purchased with Bond Proceeds 2,433,179.00 Total Cost of Investments $2,433,180.15 Target Cost of Investments at bond yield $2,508,800.00 Actual positive or (negative) arbitrage 75,619.85 Yield to Receipt 1.3879985% Yield for Arbitrage Purposes - State and Local Government Series (SLGS) rates for 10/07/2019 2019 Cash Defease of 2016 | SINGLE PURPOSE | 10/ 7/2019 | 9:02 AM Otter Tail County, Minnesota $3,175,000 G.O. CIP Refunding Bonds, Series 2016A Net Cash Refunding of HRA 2007E Portion Debt Service To Maturity And To Call Date Refunded Bonds Refunded Interest D/S To Call Principal Coupon Interest Refunded D/S 11/14/2019 ------- 02/01/2020 440,000.00 34,950.00 474,950.00 440,000.00 3.000%34,950.00 474,950.00 08/01/2020 -28,350.00 28,350.00 --28,350.00 28,350.00 02/01/2021 450,000.00 28,350.00 478,350.00 450,000.00 3.000%28,350.00 478,350.00 08/01/2021 -21,600.00 21,600.00 --21,600.00 21,600.00 02/01/2022 470,000.00 21,600.00 491,600.00 470,000.00 3.000%21,600.00 491,600.00 08/01/2022 -14,550.00 14,550.00 --14,550.00 14,550.00 02/01/2023 475,000.00 14,550.00 489,550.00 475,000.00 3.000%14,550.00 489,550.00 08/01/2023 -7,425.00 7,425.00 --7,425.00 7,425.00 02/01/2024 495,000.00 7,425.00 502,425.00 495,000.00 3.000%7,425.00 502,425.00 Total $2,330,000.00 $178,800.00 $2,508,800.00 $2,330,000.00 -$178,800.00 $2,508,800.00 Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation 11/14/2019 Average Life 2.272 Years Average Coupon 2.9999999% Weighted Average Maturity (Par Basis) 2.272 Years Weighted Average Maturity (Original Price Basis) 2.272 Years Refunding Bond Information Refunding Dated Date 11/14/2019 Refunding Delivery Date 11/14/2019 2016A - HRA 2007E portion | SINGLE PURPOSE | 10/ 7/2019 | 9:02 AM Otter Tail County, Minnesota $1,942,680 Cash Defeasance on November 14, 2019 of: $3,175,000 G.O. CIP Refunding Bonds, Series 2016A Net Cash Refunding of HRA 2007E Portion Debt Service Comparison Date Total P+I Net New D/S Old Net D/S Savings 11/14/2019 ---- 11/14/2020 1,942,680.15 1,942,680.15 503,300.00 (1,439,380.15) 11/14/2021 --499,950.00 499,950.00 11/14/2022 --506,150.00 506,150.00 11/14/2023 --496,975.00 496,975.00 11/14/2024 --502,425.00 502,425.00 Total $1,942,680.15 $1,942,680.15 $2,508,800.00 $566,119.85 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.....................517,186.22 Net PV Cashflow Savings @ 1.388%(Escrow Yield)...517,186.22 Total Cash contribution...........................(500,000.00) Net Present Value Benefit $17,186.22 Net PV Benefit / $2,508,800.00 PV Refunded Debt Service 0.685% Net PV Benefit / $2,330,000 Refunded Principal...0.738% Net PV Benefit / $1,942,680 Refunding Principal..0.885% Refunding Bond Information Refunding Dated Date 11/14/2019 Refunding Delivery Date 11/14/2019 2019 Cash Defease of 2016 | SINGLE PURPOSE | 10/ 7/2019 | 9:02 AM Draft: 10/15/19 4818-8050-6281.1 ESCROW AGREEMENT THIS AGREEMENT made this 14th day of November 2019, by and between OTTER TAIL COUNTY, MINNESOTA (the “County”) and UMB BANK, N.A. (the “Escrow Agent”); WITNESSETH: RECITALS A. The County has heretofore duly issued and has now outstanding its General Obligation Disposal System Revenue Bonds, Series 2011, of which a total of $6,215,000 are redeemable on May 1, 2021 (the “Outstanding Refunded Bonds”), at par plus accured interest. B. Pursuant to the Bond Resolution described below, the County has called the Outstanding Refunded Bonds for redemption and prepayment on May 1, 2021, the earliest date such Outstanding Refunded Bonds are subject to redemption. The Outstanding Refunded Bonds will be called for redemption pursuant to the Notice of Call for Redemption attached hereto as Exhibit C to be mailed to the Paying Agent and the registered owners of the Outstanding Refunded Bonds. C. To provide, among other purposes, for the refunding of the Outstanding Refunded Bonds in accordance with Minnesota Statutes, Section 475.67, the County has authorized the issuance of $6,435,000 in principal amount of Taxable General Obligation Disposal System Revenue Refunding Bonds, Series 2019B (the “Refunding Bonds”) which are payable as to principal and interest as described in Exhibit B hereto. The Refunding Bonds are to be issued pursuant to a Bond Resolution adopted October 22, 2019 (the “Bond Resolution”). $_________ of the aggregate purchase price of the Refunding Bonds has been deposited with the Escrow Agent. The County has directed the Escrow Agent to purchase certain securities (the “Original Securities”) described in Exhibit A-1. The Original Securities are to be acquired at a net cost of $__________ and $_____ shall be held as an initial cash balance to remain uninvested in a 2 ESCROW AGREEMENT 4818-8050-6281.1 special Escrow Account. The remaining $________ deposited with the Escrow Agent shall be applied to the costs of issuance and other purposes described in Exhibit D. D. The Escrow Agent has received and deposited in the Special Escrow Account to be maintained by the Escrow Agent under the terms of this Escrow Agreement (the “Special Escrow Account”) the Original Securities and initial cash balance. E. The proceeds of the Original Securities and earnings thereon and any reinvestment thereof shall be used to pay the redemption price of the Outstanding Refunded Bonds on May 1, 2021, and to pay interest on the Refunding Bonds to and including May 1, 2021 as described in Exhibit A. Said Original Securities and reinvestments are hereinafter called the “Escrow Securities.” F. The Special Escrow Account and the payments required to be made therefrom are described in Exhibit A hereto. G. The Escrow Agent is a banking corporation organized under the laws of the United States whose deposits are insured by the Federal Deposit Insurance Corporation, and whose combined capital and surplus is not less than $500,000. 3 ESCROW AGREEMENT 4818-8050-6281.1 AGREEMENT NOW THEREFORE, in consideration of the premises and of the respective agreements on the part of the Escrow Agent and the County herein contained, the parties hereto hereby agree as follows: 1. Deposit. The County hereby irrevocably deposits the Original Securities with the Escrow Agent for the security of the holders and owners of the Outstanding Refunded Bonds and the Refunding Bonds to the extent provided herein, the receipt of which the Escrow Agent hereby acknowledges. 2. Collection and Payment. The Escrow Agent will collect all interest payable on the Escrow Securities in the Special Escrow Account as and when such interest becomes due and payable and will cause the Escrow Securities to be presented for payment and converted into cash on their respective maturity or due dates in accordance with the schedule of cash receipts to be received by the Escrow Agent set forth in Exhibits A and A-1 hereto. The Escrow Agent shall, out of moneys in the Special Escrow Account, remit to the Paying Agent for the Refunding Bonds for payment of interest on the Refunding Bonds amounts equal to the interest on the Refunding Bonds as set forth in Exhibit A and shall remit to the Paying Agent for the Outstanding Refunded Bonds for payment of the redemption prices of the Outstanding Refunded Bonds when called for prior redemption on May 1, 2021, the amounts set forth in Exhibit A. 3. Sufficiency of Escrow Deposit. The County represents, and has provided a verification report furnished by Robert Thomas CPA, LLC, independent certified public accountants, that if the principal of and interest on the Original Securities are paid in accordance with their terms, the Special Escrow Account is sufficient to produce cash in amounts sufficient to enable the Escrow Agent to make full and timely payments of principal and interest on the 4 ESCROW AGREEMENT 4818-8050-6281.1 Refunding Bonds to the extent as set forth in Exhibit A, and the redemption price of the Outstanding Refunded Bonds on the May 1, 2021, redemption date, as provided in paragraph 2 hereof. 4. Redemption of Outstanding Refunded Bonds. Not later than December 14, 2019, and again not more than 60 days nor less than 30 days prior to the May 1, 2021, redemption date of the Outstanding Refunded Bonds, the Escrow Agent shall cause the Notice of Call attached hereto as Exhibit C to be mailed to the Paying Agent for the Outstanding Refunded Bonds with a request that the notice be mailed to the registered owners of the Outstanding Refunded Bonds. 5. Irrevocable Agreement. The County will not repeal, revoke or amend the Bond Resolution in any manner which would materially and adversely affect the performance of this Escrow Agreement or payment of interest on the Refunding Bonds to the extent provided herein and the payment of principal and the redemption price of the Outstanding Refunded Bonds when due on the May 1, 2021, redemption date. 6. Fees. The Escrow Agent understands and agrees that it shall be paid an escrow fee in the amount of $_________ for its entire services hereunder. The initial fee of the Escrow Agent shall be paid along with other costs of issuance and certain other fees as described in Exhibit D from the amounts deposited with the Escrow Agent for that purpose. Any remaining funds shall be returned to the County for deposit in the debt service account for the Bonds. 7. Paying Agent Fees. All reasonable fees and expenses charged by the Paying Agent for the Outstanding Refunded Bonds shall be paid from the funds described in paragraph 6 hereof. 5 ESCROW AGREEMENT 4818-8050-6281.1 8. Excess Funds. All moneys remaining in the Special Escrow Account after payment therefrom of all sums required to be paid under this Agreement shall be promptly remitted to the County. 9. Reinvestment. The Escrow Agent shall at the direction of the County sell and reinvest all or any portion of any outstanding Escrow Securities in noncallable direct obligations of the United States of America and pay any surplus funds resulting therefrom to the County upon receipt of (a) a schedule of sales and reinvestments, (b) an opinion of bond counsel for the County that such sales and reinvestments are permitted under Minnesota law and (c) an opinion of a firm of independent public accountants that such sales and reinvestments will not affect the ability of the Escrow Agent to make the payments specified in paragraph 2 hereof from the Special Escrow Account. 10. Reports and Other Responsibilities of Escrow Agent. For as long as any of the Outstanding Refunded Bonds are outstanding, annually, on or before November 1 of each year, the Escrow Agent shall prepare and send to the County a statement covering the status of the Special Escrow Account and the accounts therein as of the preceding December 31, which statement shall set forth the cash and Escrow Securities held by the Escrow Agent, any of such Escrow Securities which have matured and the amounts received by the Escrow Agent by reason of such maturity, the interest earned on any of such Escrow Securities and the interest and/or principal derived therefrom, the amounts of cash paid for the interest on the Refunding Bonds and the principal and redemption price of the Outstanding Refunded Bonds as said payments become due and payable, and any other transactions of the Escrow Agent pertaining to its duties and obligations as set forth herein. 6 ESCROW AGREEMENT 4818-8050-6281.1 All Escrow Securities, moneys and investment income deposited with or received by the Escrow Agent pursuant to this Agreement shall be subject to this Agreement, and the Escrow Agent shall be liable for the preservation and safekeeping thereof; provided, however, it shall not be responsible for any depreciation in value of any of the Escrow Securities or for the reinvestment of the same except as herein provided. Such Escrow Securities, moneys and investment income held in the Special Escrow Account shall be held in a special escrow account of the Escrow Agent or any agent employed by the Escrow Agent meeting the description of Recital G hereof. Neither the Escrow Agent nor its agent shall have any right to set off any amounts or securities in the Special Escrow Account against any amounts whatsoever which the County may at any time owe the Escrow Agent or its agent. 11. Limited Obligation of Escrow Agent. The duties and obligations of the Escrow Agent shall be as prescribed by the provisions of this Agreement. The Escrow Agent shall not be liable except for the performance of its duties and obligations as specifically set forth herein and to act in good faith in the performance thereof, and no implied duties or obligations shall be incurred by the Escrow Agent other than those specified herein. 12. Security Advice Waiver. The County acknowledges that to the extent regulations of the Controller of the Currency or any other regulatory entity grant the County the right to receive brokerage confirmations of the secrutiy transactions as they occur, the County specifically waives receipt of such confirmations to the extent permitted by law. The Escrow Agent will furnish the County with periodic cash transactions statemetns that include the detail for all investment transactions made by the Escrow Agent for all current and future accounts. 13. Miscellaneous. This Agreement shall be binding upon and shall inure to the benefit of the County and the Escrow Agent and their respective successors and assigns. In 7 ESCROW AGREEMENT 4818-8050-6281.1 addition, this Agreement shall constitute a third party beneficiary contract for the benefit of the holders at any time of the Outstanding Refunded Bonds and the holders of the Refunding Bonds. Said third party beneficiaries shall be entitled to enforce performance and observance of the County and the Escrow Agent of the respective agreements and covenants herein contained as fully and completely as if said third party beneficiaries were parties hereto. S-1 ESCROW AGREEMENT 4818-8050-6281.1 IN WITNESS WHEREOF, the County and the Escrow Agent have caused this Agreement to be executed in their respective names to be hereunder affixed as hereinafter provided in four counterparts, each of which shall be deemed an original, and have caused this Agreement to be dated as of the date first set forth above. OTTER TAIL COUNTY By Its Chair By Its County Administrator S-2 ESCROW AGREEMENT 4818-8050-6281.1 UMB BANK, N.A. as Escrow Agent By Its A-1 ESCROW AGREEMENT 4818-8050-6281.1 EXHIBIT A ESCROW A-1-1 ESCROW AGREEMENT 4818-8050-6281.1 EXHIBIT A-1 ORIGINAL SECURITIES B-1 ESCROW AGREEMENT 4818-8050-6281.1 EXHIBIT B C-1 ESCROW AGREEMENT 4818-8050-6281.1 EXHIBIT C NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION DISPOSAL SYSTEM REVENUE BONDS, SERIES 2011 (PRAIRIE LAKES MUNICIPAL SOLID WASTE AUTHORITY) DATED JUNE 1, 2011 OTTER TAIL COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that on May 1, 2021, Otter Tail County, Minnesota, will redeem and pay prior to maturity all of the outstanding bonds of its issue of General Obligation Disposal System Revenue Bonds, Series 2011, dated June 1, 2011, which have stated maturity dates on May 1 and November 1 in the years 2022 and thereafter, in accordance with the terms of such bonds and as authorized by the resolution of the County Board of Commissioners providing for their issuance. Payment of the principal of and accrued interest on such Bonds will be made at the office of Bond Trust Services Corporation, Roseville, Minnesota, on the aforesaid redemption date in accordance with the terms of the Bonds. The Bonds to be redeemed, identified by CUSIP Number, Amount, Maturity and Interest Rate, are as follows: Number CUSIP Maturity Amount Interest Rate R-11 689597DG4 May 1, 2022 $500,000 4.00% R-12 689597DH2 May 1, 2023 525,000 4.125 R-13 689597DJ8 May 1, 2024 545,000 4.375 R-14 R-15 R-16 689597DK5 689597DL3 689597DM1 May 1, 2025 May 1, 2026 May 1, 2027 570,000 595,000 620,000 4.50 4.625 4.75 R-17 689597DR0 November 1, 2020 2,860,000 5.00 Dated: November 14, 2019 BY ORDER OF THE COUNTY BOARD /s/ County Administrator Otter Tail County, Minnesota D-1 4818-8050-6281.1 EXHIBIT D COSTS OF ISSUANCE Municpal Advisor……………………………………………………………. $ Bond Counsel………………………………………………………………… Standard and Poor’s Rating Fee……………………………………………… Escrow Agent………………………………………………………………… CPA/Verification Agent……………………………………………………… Miscellaneous………………………………………………………………… Registrar (2011)…………………………………………………………….. Registrar (2019B)…………………………………………………………….. Travel…………………………………………………………………………. Printing………………………………………………………………………… TOTAL………………………………………………………………………… $ Draft: 10/2/2019 4835-6719-3000.1 Extract of Minutes of Meeting of the Board of Commissioners of Otter Tail County, Minnesota Pursuant to due call and notice thereof, a meeting of the Board of Commissioners of Otter Tail County, Minnesota, was duly held at the County Government Services Center in Fergus Falls, Minnesota, on Tuesday, October 22, 2019, at 10:00 o'clock A.M. The following members were present: and the following were absent: * * * * * * * * * The Chair announced that the meeting was open for the purpose of considering proposals for the purchase of $6,435,000 Taxable General Obligation Waste Disposal Revenue Refunding Bonds, Series 2019B. Proposals were submitted as shown in Exhibit A attached hereto. * * * * * * * * * Commissioner ____________ introduced the following written resolution and moved its adoption: Draft: 10/2/2019 4835-6719-3000.1 RESOLUTION AWARDING SALE OF $6,435,000 TAXABLE GENERAL OBLIGATION WASTE DISPOSAL REVENUE REFUNDING BONDS, SERIES 2019B, FIXING THE FORM AND SPECIFICATIONS THEREOF, PROVIDING FOR THEIR EXECUTION AND DELIVERY, AND PROVIDING FOR THEIR PAYMENT A. WHEREAS, the Board of Commissioners hereby determines and declares that it is necessary and expedient to issue on behalf of Prairie Lakes Municipal Solid Waste Authority Joint Powers Board (the "Board") $6,435,000 aggregate principal amount of Taxable General Obligation Waste Disposal Revenue Refunding Bonds, Series 2019B (the "Bonds"), pursuant to Minnesota Statutes, Chapter 475 and Sections 400.101 and 471.59, to refund the County’s outstanding General Obligation Waste Disposal Revenue Bonds, Series 2011 maturing on or after May 1, 2022 (the “Refunded Bonds”) which were issued to finance the cost of acquiring and improving the solid waste disposal facilities known as the Perham Resource Recovery Facility (the "Facilities"); and B. WHEREAS, the County, together with Becker, Clay, Todd and Wadena Counties (the "Other Members" and, with the County, the "Member Counties") organized the Board as a joint powers entity under Minnesota Statutes, Section 471.59 for the purpose of acquiring and operating the Facilities; and C. WHEREAS, the Member Counties have entered into a Joint Powers Financing Agreement, as amended (the "County Agreement") under which the County has agreed to issue general obligation bonds on behalf of the Board and, to the extent necessary to pay their respective pro rata shares of the principal and interest on the Bonds when due, the Member Counties have pledged their full faith and credit and taxing powers; and D. WHEREAS, the Board and the County will enter into a Solid Waste Financing Agreement (the "Board Agreement") under which the Board agrees to pay to the County the net revenues of the Facilities to the extent necessary to pay principal of and interest on the Bonds when due. E. WHEREAS, the County has retained Ehlers & Associates, Inc., in Roseville, Minnesota, as its independent financial advisor for the sale of the Bonds and is therefore authorized to sell the Bonds by private negotiation in accordance with Minnesota Statues, Section 475.60, Subdivision 2(9) and proposals to purchase the Bonds have been solicited by Ehlers; and F. WHEREAS, the proposals set forth on Exhibit A attached hereto were received at the offices of Ehlers at 12:00 P.M. on October 21, 2019 pursuant to the Terms of Proposal established for each series of the Bonds; and G. WHEREAS, it is in the best interests of the County that the Bonds be issued in book-entry form as hereinafter provided. H. WHEREAS, a form of Escrow Agreement establishing an escrow for the payment of the Refunded Bonds with the proceeds of the Bonds has been presented to this Board. Draft: 10/2/2019 4835-6719-3000.1 NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, as follows: 1. Award of Sale. The proposal of _________________________ to purchase the $6,435,000 Taxable General Obligation Waste Disposal Revenue Refunding Bonds, Series 2019B of the County is hereby found and determined to be a favorable proposal, and shall be and is hereby accepted, said proposal being to purchase Bonds maturing and bearing interest as set forth in paragraph 2 at a price of $________ plus accrued interest. 2. Bond Terms. The Bonds shall be in the aggregate principal amount of $6,435,000, be dated November 14, 2019, bear interest at the rates per annum according to years of maturity set forth below, computed on the basis of a 360-day year of twelve 30-day months, payable May 1, 2020, and semiannually thereafter on May 1 and November 1 in each year, and mature serially on May 1 in the years and amounts as follows: Year Amount Interest Rate Year Amount Interest Rate [The Bonds maturing on May 1, ____ (the “Term Bonds”) are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on the mandatory redemption dates and in the principal amounts as follows: May 1, ___ Term Bond Mandatory Redemption Date Principal Amount The principal amount of the Term Bonds required to be redeemed on each mandatory redemption date as set forth above, may be reduced through the earlier optional redemption thereof, with any partial optional redemptions of Bonds of such maturities credited against future mandatory redemption requirements for such Bonds in such order as the Board of Commissioners shall determine. In addition, on or prior to the 60th day preceding any mandatory redemption date, the Registrar and Paying Agent may, and if directed by the County shall, purchase the Term Bonds in an amount not exceeding the amount of the Bonds of such maturity required to be redeemed on such date and at a price not exceeding the principal amount thereof plus accrued interest. Any Bonds so purchased shall be canceled and the redemption thereof shall be credited against the principal amount of Bonds of such maturity required to be redeemed on the next mandatory redemption date.] All Bonds maturing on or after May 1, 2027, are subject to redemption and prior payment in whole or in part in such order as the County may determine and by lot within a maturity at the option of the County on May 1, 2026, and any date thereafter at par and accrued interest. In the event of redemption by lot of Bonds of like maturity, the Bond Registrar shall assign to each Bond of such maturity then outstanding a distinctive number for each $5,000 of the principal amount of such Bonds and shall select by lot in the manner it determines the order of numbers, at $5,000 for each number, for all outstanding Bonds of like Draft: 10/2/2019 4835-6719-3000.1 maturity. The order of selection of Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected, but only so much of the principal amount of each Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. The Bonds shall be numbered R-1 upwards in order of issuance or in such other order as the Registrar may determine and shall be in the denomination of $5,000 each or any integral multiple thereof not exceeding the amount maturing in any year. 3. Registrar and Paying Agent. The Bonds shall be payable as to principal upon presentation at the main office of Bond Trust Services Corporation, as Registrar and Paying Agent, or at the offices of such other successor agents as the County may hereafter designate upon 60 days' mailed notice to the registered owners at their registered addresses. Interest shall be paid by check or draft of the Registrar mailed to the registered owners at their addresses shown on the registration books of the County on the 15th day of the month preceding each interest payment date. 4. Bond Form. The Bonds, the Registrar's Certificate of Authentication and Registration and the form of assignment shall be in substantially the following form: Draft: 10/2/2019 4835-6719-3000.1 UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF OTTER TAIL No. R _ - TAXABLE GENERAL OBLIGATION WASTE DISPOSAL REVENUE REFUNDING BOND, SERIES 2019 Interest Rate Maturity Date Date of Original Issue CUSIP Registered Owner: Cede & Co. Principal Amount: The County of Otter Tail, Minnesota, for value received, hereby promises to pay to the Registered Owner specified above, or registered assigns, the Principal Amount specified above on the Maturity Date specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof interest on such Principal Amount at the Interest Rate specified above from November 14, 2019, or the most recent interest payment date to which interest has been paid or duly provided for as specified below, on May 1 and November 1 of each year, commencing May 1, 2020, until said principal amount is paid. Principal is payable in lawful money of the United States of America at the office of Bond Trust Services Corporation, in Roseville, Minnesota, as Registrar or of a successor Registrar designated by the County, which designation shall be made upon notice of 60 days to the Registered Owners at their registered addresses. Interest is payable to the person in whose name this Bond is registered at the close of business on the 15th day of the month preceding each interest payment date (whether or not a business day) at the registered owner's address set forth on the registration books maintained by the Registrar. Any such interest not punctually paid or provided for will cease to be payable to the owner of record as of such regular record dates and such defaulted interest may be paid to the person in whose name this Bond shall be registered at the close of business on a special record date for the payment of such defaulted interest established by the Registrar. For the prompt and full payment of such principal and interest as the same become due, the full faith, credit and taxing powers of the County have been and are hereby irrevocably pledged. [The Bonds of this series maturing on May 1, 20__, are subject to mandatory sinking fund redemption as provided in the Resolution described below.] The Bonds of this series maturing on or after May 1, 2027, are subject to redemption at the option of the County, in whole or in part in such order as the County may determine and by lot within a maturity, on May 1, 2026, and any date thereafter at par and accrued interest. Thirty days' notice of prior redemption will be given by mail to the bank where the Bonds are payable and to the registered owners in the manner provided by Chapter 475, Minnesota Statutes. Any defect in mailing notice of redemption shall not affect the validity of the proceedings for redemption. Any Bond called for redemption, and for the payment of which moneys are set aside by the Draft: 10/2/2019 4835-6719-3000.1 County on the redemption date, shall not bear interest after the redemption date, regardless of any delay in its presentation. This Bond is one of an issue of Bonds in the aggregate principal amount of $6,435,000, all of like date and tenor except as to maturity, interest rate, and redemption privilege, issued pursuant to and in full conformity with the Constitution and Laws of the State of Minnesota, including Sections 400.101 and 471.59, Minnesota Statutes, for the purpose of refunding certain obligations issued to finance the acquisition and improvement of the solid waste disposal facilities (the "Facilities") owned and operated by Prairie Lakes Municipal Solid Waste Authority Joint Powers Board (the "Board"), a joint powers entity whose members are Becker, Clay, Otter Tail, Todd and Wadena Counties (the "Member Counties"). The Bonds of this issue (and any additional obligations payable therefrom) are payable primarily from the net revenues of the Facilities and certain obligations of the Member Counties as described in the Resolution referred to below, but this Bond constitutes a general obligation of the County and to provide moneys for the prompt and full payment of said principal and interest as the same become due the full faith and credit of the County is hereby irrevocably pledged, and the County will levy ad valorem taxes on all taxable property in the County, if required for such purpose, without limitation as to rate or amount. This Bond is transferable, as provided by the Resolution of the Board of County Commissioners authorizing the issuance of the Bonds of this series adopted October 22, 2019 (the "Resolution") only upon books of the County kept at the office of the Registrar by the Registered Owner hereof in person or by the Registered Owner's duly authorized attorney, upon surrender of this Bond for transfer at the office of the Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the Registrar duly executed by, the Registered Owner hereof or the Registered Owner's duly authorized attorney, and, upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, one or more fully registered Bonds of the series of the same principal amount, maturity and interest rate will be issued to the designated transferee or transferees. The Registered Owner of this Bond may be treated as the absolute owner hereof for all purposes. The Bonds of this series are issuable only as fully registered bonds without coupons in denominations of $5,000 or any integral multiple thereof not exceeding the principal amount maturing in any one year. As provided in the Resolution and subject to certain limitations therein set forth, the Bonds of this series are exchangeable for a like aggregate principal amount of Bonds of this series of a different authorized denomination, as requested by the Registered Owner or the Registered Owner's duly authorized attorney upon surrender thereof to the Registrar. IT IS HEREBY CERTIFIED AND RECITED that this Bond is issued by authority of and in strict accordance with Minnesota Statutes, Chapter 475 and Sections 400.101 and Draft: 10/2/2019 4835-6719-3000.1 471.59, that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed precedent to and in the issuance of this Bond have been done, have happened and have been performed in regular and due form, time and manner as required by law and that this Bond, together with all other indebtedness of the County outstanding on the date of its issuance, does not exceed any constitutional or statutory limitation of indebtedness. This Bond shall not be valid or become obligatory for any purpose until the Certificate of Authentication and Registration hereon shall have been signed by the Registrar. IN WITNESS WHEREOF, Otter Tail County, Minnesota, by its Board of Commissioners, has caused this Bond to be executed in its behalf by the facsimile signature of the Chair and by the facsimile signature of the County Administrator, all as of the Date of Original Issue specified above. OTTER TAIL COUNTY, MINNESOTA (Facsimile Signature) Chair (Facsimile Signature) County Administrator BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION AND REGISTRATION This is one of the Bonds described in the within mentioned Resolution and this Bond has been registered as to principal and interest in the name of the Registered Owner identified above on the registration books of Otter Tail County, Minnesota. BOND TRUST SERVICES CORPORATION, as Bond Registrar By _______________________________ Authorized Signature Draft: 10/2/2019 4835-6719-3000.1 ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto (Please Print or Typewrite Name and Address of Transferee) the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints ___________ attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: _________________________________ Please Insert Social Security Number or Other Identifying Notice: The signature to this assignment must correspond Number of Assignee with the name as it appears on the face of this Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signatures must be guaranteed by a national bank or trust company or by a brokerage firm having membership in one of the major stock exchanges. 5. Execution and Delivery. The Bonds shall be prepared in printed form under the direction of the County Administrator and when so prepared shall be executed on behalf of the County by the manual or facsimile signature of the Chair and by the manual or facsimile signature of the County Administrator. The Bonds shall not be valid for any purpose until authenticated by the Registrar. The Bonds initially issued hereunder shall be registered as of the date of issuance, and all Bonds issued in exchange therefor shall be registered as of such date, or, if issued after the first payment date, as of the most recent interest payment date on which interest was paid or duly provided for. When the Bonds shall have been so prepared and executed, they shall be delivered to the purchaser by the County Administrator or the Administrator's designee(s) upon receipt of the purchase price and accrued interest and the signed legal opinion of Kutak Rock LLP, as Bond Counsel, and the purchaser shall not be required to see to the proper application of the proceeds. 6. Registration and Transfer. As long as any of the Bonds issued hereunder shall remain outstanding, the County shall maintain and keep at the office of the Registrar an office or agency for the payment of the principal of and interest on the Bonds, as in this Resolution provided, and for the registration and transfer of the Bonds, and shall also keep at the office of the Registrar books for such registration and transfer. Upon surrender for transfer of any Bond at the office of the Registrar with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner's duly authorized attorney, and upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, the County shall execute and the Registrar shall Draft: 10/2/2019 4835-6719-3000.1 authenticate and deliver, in the name of the designated transferee or transferees, one or more fully registered Bonds of the same series and maturity date, of any authorized denominations of a like aggregate principal amount, maturity and interest rate. The Bonds, upon surrender thereof at the office of the Registrar, may at the option of the registered owner thereof be exchanged for an equal aggregate principal amount of Bonds of the same maturity date and interest rate of any authorized denominations. In all cases in which the privilege of exchanging Bonds or transferring fully registered Bonds is exercised, the County shall execute and the Registrar shall deliver Bonds in accordance with the provisions of this Resolution. For every such exchange or transfer of Bonds, whether temporary or definitive, the County or the Registrar may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer. Notwithstanding any other provision of this Resolution, the cost of preparing each new Bond upon each exchange or transfer, and any other expenses of the County or the Registrar incurred in connection therewith (except any applicable tax, fee or other governmental charge) shall be paid by the County. The County and the Registrar shall not be required to make any transfer or exchange of any Bonds during the fifteen (15) days next preceding any May 1 or November 1 interest payment date. 7. Payment. Interest on any Bond which is payable, and is punctually paid or duly provided for, on any interest payment date shall be paid to the person in whose name that Bond (or one or more Bonds for which such Bond was exchanged) is registered at the close of business on the 15th day of the month preceding such interest payment date. Any interest on any Bond which is payable, but is not punctually paid or duly provided for, on any interest payment date shall forthwith cease to be payable to the registered holder on the relevant regular record date solely by virtue of such holder having been such holder; and such defaulted interest may be paid by the County in any lawful manner, if, after notice given by the County to the Registrar of the proposed payment pursuant to this paragraph, such payment shall be deemed practicable by the Registrar. Subject to the foregoing provisions of this paragraph, each Bond delivered under this Resolution upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond and each such Bond shall bear interest from such date that neither gain nor loss in interest shall result from such transfer, exchange or substitution. 8. Ownership of Bonds. As to any Bond, the County and the Registrar and their respective successors, each in its discretion, may deem and treat the person in whose name the same for the time being shall be registered as the absolute owner thereof for all purposes and neither the County nor the Registrar nor their respective successors shall be affected by any notice to the contrary. Payment of or on account of the principal of any such Bond shall be made only to or upon the order of the registered owner thereof, but such registration may be changed as above provided. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. Draft: 10/2/2019 4835-6719-3000.1 9. Book-Entry. (a) For purposes of this paragraph 9, the following terms shall have the following meanings: "Beneficial Owner" shall mean, whenever used with respect to a Bond, the person recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person's subrogee. "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. "DTC" shall mean The Depository Trust Company of New York, New York. "Participants" shall mean those broker-dealers, banks and other financial institutions for which DTC holds Bonds as securities depository. "Representation Letter" shall mean the Blanket Letter of Representation from the County to DTC, which shall be executed in substantially the form on file. (b) The Bonds shall be initially issued as separate authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register of the County kept by the Registrar in the name of Cede & Co., as nominee of DTC. The Registrar and the County may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, giving any notice permitted or required to be given to registered owners of Bonds under this Resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the County shall be affected by any notice to the contrary. Neither the Registrar nor the County shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the registration books of the Registrar as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this Resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. The Registrar shall pay all principal of and interest on the Bonds only to Cede & Co. in accordance with the Representation Letter, and all Draft: 10/2/2019 4835-6719-3000.1 such payments shall be valid and effective to fully satisfy and discharge the County's obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the County to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with subparagraph (e) hereof. (c) In the event the County determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bond certificates, the County may notify DTC and the Registrar, whereupon DTC shall notify the Participants, of the availability through DTC of Bond certificates. In such event, the Bonds will be transferable in accordance with subparagraph (f) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the County and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with subparagraph (e) hereof. (d) Notwithstanding any other provision of this Resolution apparently to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to the principal of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, to DTC as provided in the Representation Letter. (e) The application of the terms of the Representation Letter to the Bonds is hereby confirmed. The Representation Letter incorporate by reference certain matters with respect to, among other things, notices, consents and approvals by registered owners of the Bonds and Beneficial Owners and payments on the Bonds. The Registrar shall have the same rights with respect to its actions thereunder as it has with respect to its actions under this Resolution. (f) In the event that any transfer or exchange of Bonds is permitted under subparagraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar from the registered owners thereof of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of paragraph 6 hereof. 10. Fund and Accounts. There is hereby created a special fund to be designated the "General Obligation Disposal System Revenue Bonds, Series 2019 Fund" (the "Fund") to be administered and maintained by the County Treasurer as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the County. The Fund shall be maintained in the manner herein specified until the Bonds have been fully paid and the County has been fully reimbursed from funds pledged under the Board Agreement and the County Agreement (the "Pledged Receipts") for payment of the principal and interest Draft: 10/2/2019 4835-6719-3000.1 on the Bonds paid by the County from taxes levied on property in the County. There shall be maintained in the Fund a Debt Service Account there hereby pledged and irrevocably appropriated and to which there shall be credited: (i) Net Revenues of the Facilities pursuant to the Board Agreement in an amount sufficient, together with other sums herein pledged, to pay the annual principal and interest payments on the Bonds; (ii) payments from Member Counties under the County Agreement; (iii) any accrued interest received upon delivery of the Bonds; and (iv) any collections of all taxes herein or hereafter levied for the payment of the Bonds and interest hereon. The Debt Service Account shall be used solely to pay the principal and interest and any premiums for redemption of the Bonds and any other general obligation bonds of the County hereafter issued by the County and made payable from said account as provided by law. 11. Coverage. The Net Revenues are estimated to be such that if collected in full they will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Bonds. Consequently, no taxes are levied at the present time. The pledge of Net Revenues shall not limit the ability of the Board or County to pledge such Net Revenues to additional obligations of the County or Board. 12. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds as the same respectively become due, the full faith, credit and taxing powers of the County shall be and are hereby irrevocably pledged and the County shall levy a tax on all taxable property in the County if necessary to pay the principal of and interest on the Bonds when due. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of the County which are available for such purpose, and such other funds may be reimbursed without interest from the Debt Service Account when a sufficient balance is available therein. 13. Continuing Disclosure. The County is an obligated person with respect to the Bonds. The County hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, to perform its obligations under the Continuing Disclosure Certificate (the "Certificate") attached to the official statement. Draft: 10/2/2019 4835-6719-3000.1 The Chair and County Administrator of the County, or any other officer of the County authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the County the Certificate in substantially the form presented to the Board of Commissioners subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 14. Authorization of Solid Waste Financing Agreement, Escrow Agreement and Incidental Documents. The form of the proposed Solid Waste Financing Agreement between the County and the Board and the form of Escrow Agreement between the County and UMB Bank, N.A. are hereby approved and the Board Chair and Administrator of the County are authorized to execute the same and such other documents as Bond Counsel considers appropriate for in connection with the issuance of the Bonds and redemption of the Refunded Bonds, in the name of and on behalf of the County. The approval hereby given to the various documents referred to herein includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the County Administrator, the County's legal counsel and the County officials authorized herein to execute said documents prior to their execution; and said County officials are hereby authorized to approve said changes on behalf of the County. The execution of any instrument by the appropriate officer or officers of the County herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. 15. Payment of Issuance Expenses. The County authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Bond Trust Services Incorporated, Roseville, Minnesota, on the closing date for further distribution as directed by Ehlers. 16. Certificates. The County Administrator and County Auditor are authorized and directed to prepare and furnish to the purchaser and to the attorneys approving the Bonds, certified copies of all proceedings and records relating to the issuance of the Bonds, and to the right, power and authority of the County and its officers to issue the same, and said certified copies and certificates shall be deemed the representations of the County. Draft: 10/2/2019 4835-6719-3000.1 18. Redemption of Refunded Bonds. The Refunded Bonds are hereby called for prior redemption on May 1, 2021. The County Auditor shall give notice of such redemption as provided by law and the terms of the Refunded Bonds. 19. Registration. The County Auditor shall register the Bonds in his office as required by law. The motion for the adoption of the foregoing resolution was duly seconded by Commissioner __________and upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. Draft: 10/2/2019 4835-6719-3000.1 STATE OF MINNESOTA ) ): SS. COUNTY OF OTTER TAIL ) I, the undersigned, being the duly qualified and acting County Administrator of Otter Tail County, Minnesota, hereby certify that. I have carefully compared the attached and foregoing extract of minutes of a meeting of the Board of Commissioners of said County held October 22, 2019, with the original thereof on file and of record in my office and the same is a full, true and complete transcript therefrom insofar as the same relates to the issuance and sale of $6,435,000.Taxable General Obligation Waste Disposal Revenue Refunding Bonds, Series 2019A of said County. WITNESS My hand officially and seal this __day of October 2019 _________________________ County Administrator Otter Tail. County, Minnesota Draft: 10/2/19 4848-3033-3864.1 SOLID WASTE FINANCING AGREEMENT This Solid Waste Financing Agreement is made by and between PRAIRIE LAKES MUNICIPAL SOLID WASTE AUTHORITY JOINT POWERS BOARD, a joint powers entity organized under Minnesota Statutes, Section 471.59 (the "Board"), and OTTER TAIL COUNTY, MINNESOTA, a political subdivision of the State of Minnesota (the "County"). RECITALS WHEREAS, the County will issue on behalf of the Board up to $_______ aggregate principal amount of its Taxable General Obligation Disposal System Revenue Refunding Bonds, Series 2019B (the "Bonds"), pursuant to Minnesota Statutes, Chapter 475 and Sections 400.101 and 471.59, to refund the County’s outstanding General Obligation Disposal System Revenue Bonds, Series 2011 (the “Series 2011 Bonds”) maturing on or after May 1, 2022 which were issued to finance the cost of the acquisition and improvement by the Board of the solid waste disposal facilities known as the Perham Resource Recovery Facility (the "Facilities"); and WHEREAS, the County, together with Becker, Clay, Todd and Wadena Counties (the "Other Members" and, with the County, the "Member Counties") organized the Board as a joint powers entity under Minnesota Statutes, Section 471.59 for the purpose of owning and operating the Facilities; and WHEREAS, the Member Counties have entered into a Second Amendment to a Joint Powers Financing Agreement (the "County Agreement") under which the County has agreed to issue the Bonds and, to the extent necessary to pay their respective pro rata shares of the principal and interest on the Bonds when due, the Member Counties have pledged their full faith and credit and taxing powers; and WHEREAS, the Board and the County have agreed that the Board will own and operate the Facilities and pay to the County the net revenues of the Facilities to the extent necessary to pay principal of and interest on the Bonds when due. NOW, THEREFORE, the Board and the County agree as follows: 1. The County shall apply the proceeds of the Bonds to the refunding of the Series 2011 Bonds and payment of the costs of issuance of the Bonds. The Series 2011 Bonds maturing on or after May 1, 2022 shall be called for prior redemption on May 1, 2021. Draft: 10/2/19 4848-3033-3864.1 2. The net revenues of the Facility are hereby pledged to the payment of the Bonds and other obligations heretofore or hereafter issued by the County on behalf of the Board. On or prior to April 1st and October 1st of each year the Board shall pay to the County from available net revenues an amount equal to the principal of and interest due on the Bonds on the following May 1 and November 1, less any funds then on deposit in the Debt Service Fund of the County. 3. The Board shall provide to the County within 270 days after the end of each fiscal year an annual financial statement prepared in accordance with generally accepted accounting principles or as otherwise required by Minnesota law for the preceding fiscal year, including a balance sheet and statement of revenues, expenditures and changes in final balances, together with an audit report, if any. Draft: 10/2/19 4848-3033-3864.1 IN WITNESS WHEREOF, the Board and the County have cause this Agreement to be executed by their duly authorized officers as of this day of _______ 2019. PRAIRIE LAKES MUNICIPAL SOLID WASTE AUTHORITY JOINT POWERS BOARD By Chair And by Secretary OTTER TAIL COUNTY, MINNESOTA By Chair And by County Administrator OTTER TAIL COUNTY Federal Award Procurement Policy Adopted by County Board Tuesday, December 20, 2016 Updated notes by KVipond 10/1/19 as highlighted Purpose New Federal Grant Awards or incremental funding received after December 26, 2014 is subject to new procurement standards. Otter Tail County will follow the previous circulars for all Federal Grant Awards and additional funding received for fiscal years 2015 and 2016 (See Otter Tail County Resolution No. 2015-86), and will implement the new guidance for all Federal Grant Awards and additional funding received after December 31, 2016. Responsibilities for Person Procuring Federal Awards This policy is only a brief summary of guidelines that need to be followed when procuring Federal awards. It is the responsibility of person procuring Federal awards to refer to http://www.ecfr.gov -> Title 2 -> Subtitle A -> Chapter 11 -> Part 200 -> Subpart D to ensure each type of procurement is following Federal policies and procedures. Otter Tail County will now require a Sub-recipient Risk Assessment to be completed for all pass through of Federal Funds to ensure compliance of pre-sub award requirements as stated in CRF 2 Part 200. Copies of the assessment form can be obtained from the County Auditor-Treasurer’s office. One workbook should be completed for each Sub-recipient entity. This will ensure compliance with pre-sub award requirements and post–sub award monitoring requirements. Otter Tail County Written Standards of Conduct for Federal Award Procurement All procurements of property and services under a Federal award must follow Otter Tail County’s written standards of conduct, as referenced from 2 CFR Part 200 Subpart D §200.318. Specifically, no employee, officer or agent may participate in the selection, award or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. A conflict of interest arises when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of Otter Tail County may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. A conflict of interest would also exists if Otter Tail County has a parent, affiliate, or subsidiary organization that is not a state, local government or Indian tribe, and Otter Tail County is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. Employees that violate Otter Tail County’s written standards of conduct will be subject to disciplinary actions as authorized by the Otter Tail County Personal Rules and/or other appropriate employment contracts. Methods of Procurements under a Federal Award [§200.320] 1. Micro-Purchases: Acquisition of supplies and services less than $3,000 or $2,000 in the case of acquisitions for construction subject to the Davis-Bacon Act. a. No quotations needed if the price is reasonable. b. Equitable distribution among qualified suppliers. 2. Small Purchases: Relatively simple and informal procurement methods for services, supplies or other property that is up to $100,000 (between $3,000 and $100,000). a. Price or rate quotations must be obtained from an adequate number of qualified sources. b. No costs or price analysis needed. c. Quotes will be retained per the requirements of Minnesota Statute 471.345. 3. Sealed Bids (Formal Advertising): More than $100,000. Publicly solicited and a firm fixed price contract is awarded to the bid that is the lowest responsible bid/price. Preferred method for procuring construction. In order for sealed bidding to be feasible, the following conditions as stated in §200.320 paragraph c (1) should be present: a. A complete, adequate and realistic specification or purchase description is available. b. Two or more responsible bidders are willing and able to compete effectively for the business. c. The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. 4. When sealed bids are used, the following requirements as stated in §200.320 paragraph c (2) apply: a. Bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids. For local governments the invitation for bids must be publicly advertised. b. The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond. c. All bids will be opened publicly at the time and place prescribed in the invitation for bids. d. A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. If specified in the bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Note – payment discounts will only be used when prior experience indicates that such discounts are usually taken advantage of. e. Any or all bids may be rejected if there is a sound documented reason. 5. Competitive Proposal: More than $100,000. Generally used when conditions are not appropriate for the use of sealed bids. When this method is used, the following requirements as stated in§200.320 paragraph d (1) apply: a. Requests for proposals must be publicized and identify all evaluation factors and their relative importance. b. All responses to publicized requests for proposals must be considered to the maximum extent practical. c. Proposals must be solicited from an adequate number of qualified sources. d. Otter Tail County must have a written method for conducting technical evaluations of the proposals received and for selecting recipients. e. Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program. f. Otter Tail County may use competitive proposal procedures for qualifications-based procurement of architectural/engineering professional services whereby competitors’ qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. This method, where price is not used as a selection factor, can only be used in procurement of architectural/engineering professional services. It cannot be used to purchase other types of services though architectural/engineering firms that are a potential source to perform the proposed effort. 6. Non-Competitive Proposals: Procurement through solicitation of a proposal from only one source. May only be used when one or more of the following circumstances as stated in §200.320 paragraph (f) apply: a. The item is available only from a single source. b. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation. c. The Federal awarding agency or pass-through entity expressly authorized noncompetitive proposals in response to a written request from Otter Tail County. d. It is determined after solicitation of a number of sources that competition is inadequate. General Standards for Federal Procurements When procuring property and services under a Federal award, the following procurement standards must be followed as referenced from §200.318: 1. Ensure contractors are performing in accordance with the terms, conditions, and specifications of their contracts or purchase orders. Otter Tail County must award contracts only to responsible contractors who have the ability to perform successfully under the terms and conditions of the procurement. Otter Tail County will give consideration to such matters as contractor integrity, compliance with public policy, record of past performance and financial and technical resources. 2. To reduce costs, the use of value engineering clauses is encouraged for large projects, such as construction. 3. Consideration and analysis should be made to make the most economical approach of procurements. Avoid acquisition of unnecessary or duplicative items, and analyze the value of a lease versus purchase when applicable, or any other purchases for that matter. 4. Otter Tail County encourages entering into state and local intergovernmental agreements or inter-entity agreements where appropriate, or use of common shared goods and services to promote a cost-effective use of shared services. Also, where appropriate, the use of Federal excess and surplus property in lieu of purchasing new is encouraged whenever feasible. 5. The following records must be maintained to detail the history of the procurement: reason for the method of procurement, selection of contract type, contractor selection or rejection, and basis for contract price. 6. Time and materials type contract may be used only after it is determined there is no other suitable contract and if the contract includes a ceiling price that the contractor exceeds at its own risk. If this contract is used, a high degree of oversight will be required to ensure the contractor is using efficient methods and effective costs controls. 7. Otter Tail County is responsible for the settlement of all contractual and administrative issues arising out of procurements, which include, but are not limited to: source evaluation, protest, disputes and claims. Competition Otter Tail County must engage in full and open competition for all procurement transactions consistent with the standards as referenced from §200.319. Records that sufficiently detail the history of all procurements, including small purchases, must be kept on file. Contractors that draft specifications, requirements, statements of work, or invitations for bids or request for proposals must be excluded from competing for procurements. Some other examples of situations include but are not limited to: 1. Placing unreasonable requirements on firms for them to qualify to do business. 2. Requiring unnecessary experience and excessive bonding. 3. Noncompetitive pricing practices and contracts. 4. Organizational conflicts of interest. 5. Specifying only a “brand name” instead of allowing “an equal “product to be offered. 6. Any arbitrary action in the procurement process. In addition, Otter Tail County must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state, local or tribal geographical preferences in the evaluation of bids or proposal, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preferences, or for state licensing law. When Otter Tail County contracts for architectural and engineering services, geographic location may be a selection criterion provided the application of this selection criteria leaves an appropriate number of qualified firms to compete for the contract when considering the nature and size of the project [§200.319]. Otter Tail County must take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus firms are used when possible [§200.321]. A list of persons, firms, or products which are used in acquiring goods and services must be kept current and include enough sources to ensure open and free competition. Otter Tail County must have written procedures for all procurement transactions under a Federal award. These procedures must ensure that all solicitations: 1. Incorporate a clear and accurate description of the technical requirements for the material, product or service to be procured. 2. Such descriptions must not, in competitive procurements, contain features which unduly restrict competition. The description my include the following: a. A statement of the qualitative nature of the material, product or service to be procured. b. When necessary, set forth those minimum essential characteristic and standards to which it must conform if material, product or service to be procured is to satisfy its intended use. c. If at all possible detailed product specifications should be avoided. d. If it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a “brand name or equivalent” description may be used as a means to define the performance of other requirements of procurement. Note – the specific features of the named brand which must be met by offers must be clearly stated. 3. Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. Procurements of Recovered Materials Otter Tail County must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as referenced from §200.322. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Contract Cost and Price As referenced from §200.323; (refer for a detailed explanation of this requirement to §200.323) 1. Every procurement action in excess of the Simplified Acquisition Threshold, currently established in this policy at $100,000$150,000?, including contract modifications, must have a cost or price analysis. The method and degree of analysis is dependent on the facts surrounding the particular procurement, but as a starting point, Otter Tail County must make independent estimate before receiving bids or proposals. 2. Profit must be negotiated as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. 3. For information on costs or prices based on estimated costs for contracts, please refer to CFR (Code of Federal Regulations) 2 Subpart E which defines costs principles. 4. The cost plus a percentage of cost and percentage of construction costs methods of contracting must not be used. Federal Awarding Agency or Pass-Through Entity Review Otter Tail County must make available, upon request from the Federal awarding agency or pass-through entity, technical specification, pre-procurement review, and all other documents related to proposed procurements, as referenced in §200.324. It is recommended a Sub-recipient Risk Assessment workbook is completed for each Sub-recipient entity to ensure compliance with all Federal requirements. Bonding Requirements For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, currently established in this policy at $100,000 $150,000? (Minnesota Statute 471.345), the Federal awarding agency or pass-through entity may accept the Otter Tail County Contract Administration Guideline provided that the Federal awarding agency or pass-through entity has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements as stated in §200.325 must be as follows: 1. A bid guarantee from each bidder equivalent to five percent of the bid price. The “bid guarantee” must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. 2. A performance bond on the part of the contractor for 100 percent of the contract price. A “performance bond” is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. 3. A payment bond on the part of the contractor for 100 percent of the contract price. A “payment bond” is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract Contract Provisions Otter Tail County will follow the provisions as stated below and as detailed in Appendix II to Part 200 – Contract Provisions for non-Federal Entity Contract under Federal Awards. 1. Contracts for more than the Simplified Acquisition Threshold, currently established in this policy at $100,000$150,000? must address administrative, contractual or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 2. Contracts in excess of $10,000 must address termination for cause and for convenience by non-Federal entity including the manner by which it will be effected and the basis for settlement. 3. Equal Employment Opportunity: All contracts shall contain a provision requiring compliance with Executive Order 11246, "Equal Employment Opportunity," as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 4. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148): When required by Federal program legislation, all construction contracts of more than $2,000 awarded by Otter Tail County and its subrecipients shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as supplemented by Department of Labor regulations (29 CFR part 5, "Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction"). Under this Act, contractors are required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. In addition, contractors shall be required to pay wages not less than once a week. It is the policy of Otter Tail County to place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145) as supplemented by Department of Labor regulations (29 CFR Park 3. “Contractors and Subcontractors on Public Building or Public Work financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means,, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Otter Tail County shall report all suspected or reported violations to the Federal awarding agency. 5. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708): Where applicable, all contracts awarded by Otter Tail County in excess of $100,000 for contracts that involve the employment of mechanics or laborers shall include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence 6. Right to Inventions Made under a Contract or Agreement: If the Federal award meets the definition of “funding agreement” under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Par 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 7. Clean Air Act and the Federal Water Pollution Control Act, as amended. Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act (33 U.S.C. 1251 -1387), as amended: Contracts and subawards of amounts in excess of $150,000 shall contain a provision that requires the contractor to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251- 1387). Otter Tail County shall report all violations to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 8. Debarment and Suspension (Note also part 180 and §200.212-§200.213). a. A contract award (note – 2 Code of Federal Regulations 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (commonly referred to as SAM), in accordance with the OMB guidelines at 2 Code of Federal Regulations 180 that implement Executive Orders 12549 and 12689, Debarment and Suspension. These regulations restrict awards, sub awards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. b. SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority. c. Before Otter Tail County enters into a covered transaction with another person and/or entity at the next lower tier, Otter Tail County will verify that the person and/or entity with whom we intend to do business with is not excluded or disqualified. Otter Tail County will do this by – i. Checking SAM Exclusion; or ii. Collecting a certification from the person and/or entity; or iii. Adding a clause or condition to the covered transaction with that person and/or entity. 9. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352): Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the County. Additional References for this Policy - 1. Code of Federal Regulations – Title 2 Grants and Agreements – Part 200 – Subpart D - Post Federal Award Requirements – Procurement Standards – §200.317 through §200.326 and Appendix 11 to Part 200. (Note – the electronic code for the above reference regulations can be accessed at http://www.ecfr.gov/cgi-bin/text-idx?SID=b71ac9d27d3aa20d394291c70d2227e9&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.d 2. Otter Tail County’s Contract Administration Guideline. 3. Otter Tail County Personnel Rules and/or other employment related contracts. 4. Minnesota Statute 471.345. Adoption of the Otter Tail County 2040 Transportation Plan Update (2019)| Otter Tail County Resolution No. 2019-_____ Upon motion by __________________, seconded by _____________________ and unanimously carried, the following resolution was adopted: WHEREAS: the Otter Tail County Board of Commissioners is the duly elected governing body for Otter Tail County and is responsible for the planning, development, and preservation of a safe and functional transportation system; and WHEREAS: Otter Tail County has undertaken the task of updating their long range comprehensive County Transportation Plan to ensure the continued performance of the County’s transportation network; and WHEREAS: the transportation planning process was guided by an Advisory Committee, composed of a cross-section of multi-jurisdictional technical experts and citizens; and WHEREAS: the public was invited, encouraged and involved in the Plan’s preparation; and WHEREAS: the Otter Tail County 2040 Transportation Plan Update (2019) includes the following key elements: existing conditions, future multi-model analysis, system preservation strategies and a financial an performance analysis with an implementation plan; and WHEREAS: this County Transportation Plan will assist County and local officials to cooperatively preserve and improve the County’s transportation system. NOW, THEREFORE, BE IT RESOLVED, THAT: the Otter Tail County Board of Commissioners does hereby adopt the Otter Tail County 2040 Transportation Plan Update (2019), and agrees to use it as a guide for future transportation system decisions. Adopted at Fergus Falls, Minnesota, this ______ day of ________________________ 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ____________________________ Douglas A. Huebsch, Commissioners Chair ATTEST ____________________________ John Dinsmore, County Board Clerk CERTIFICATION STATE OF MINNESOTA, COUNTY OF OTTER TAIL I hereby certify that the foregoing Resolution is a true and correct copy of the Resolution presented to and adopted by the County of Otter Tail at a duly authorized meeting thereof held on this _____ day of ___________________________, 2019, as shown in the minutes of said meeting in my possession. ____________________________ John Dinsmore, County Board Clerk I:\HWYSHARE\Transportation Plan\OTC_TP_Final_191017 Resolution.docx Speed Zone Study Request Segments of CSAH 1 and CSAH 88 (both on Fir Avenue) within the City of Fergus Falls, MN Otter Tail County Resolution No. Motion by , seconded by and unanimously carried to adopt the following resolution: WHEREAS, Otter Tail County and the City of Fergus Falls have recently exchanged various routes within the City of Fergus Falls, including CSAH 1 and CSAH 88 (both on Fir Avenue), AND WHEREAS, Otter Tail County believes that a speed zone study on segments of CSAH 1 and CSAH 88 (both on Fir Avenue) in Fergus Falls would be beneficial in this area, AND WHEREAS, the County of Otter Tail is taking such action as may be necessary in order to pursue a speed zone study on the segment of County State Aid Highway 1 (Fir Avenue) from Broadway to Tower Road and County State Aid Highway 88 (Fir Avenue) from Tower Road to Deerfield Drive, AND NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area be studied by the Minnesota Department of Transportation to determine the need for a revised speed zone or zones, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal speed zone if the findings of the traffic study are supportive. Adopted at Fergus Falls, Minnesota, this day of , 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: Attest: Douglas Huebsch, County Board Chair John Dinsmore, County Board Clerk CERTIFICATION STATE OF MINNESOTA COUNTY OF OTTER TAIL I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the County Board of said County on , 2019. John Dinsmore, County Board Clerk I:\HWYSHARE\Resolutions\Speed Zone Study Request Resolution-CSAH 1 & CSAH 88 (Fir Ave) 10-22-19.doc Speed Zone Study Request Segment of CSAH 1 (Tower Road) within the City of Fergus Falls, MN Otter Tail County Resolution No. Motion by , seconded by and unanimously carried to adopt the following resolution: WHEREAS, the Otter Tail County has previously requested a Speed Zone Study for segments of CSAH 1, CSAH 15 and Tower Road within the City of Fergus Falls, MN through Otter Tail County Resolution No. 2015-38, AND WHEREAS, Otter Tail County and the City of Fergus Falls have recently exchanged various routes within the City of Fergus Falls, including CSAH 1 (Tower Road), AND WHEREAS, Otter Tail County believes that a speed zone study on a segment of CSAH 1 (Tower Road) in Fergus Falls would be beneficial in this area, AND WHEREAS, the County of Otter Tail is taking such action as may be necessary in order to pursue a speed zone study on the segment of County State Aid Highway 1 (Tower Road) from I-94 to County State Aid Highway 88 (Fir Avenue), AND NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County withdraws its Speed Zone Study Request Otter Tail County Resolution No. 2015-38. BE IT ALSO RESOLVED, that Otter Tail County does hereby request that this area of CSAH 1 be studied by the Minnesota Department of Transportation to determine the need for a revised speed zone or zones, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal speed zone if the findings of the traffic study are supportive. Adopted at Fergus Falls, Minnesota, this day of , 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: Attest: Douglas Huebsch, County Board Chair John Dinsmore, County Board Clerk CERTIFICATION STATE OF MINNESOTA COUNTY OF OTTER TAIL I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the County Board of said County on , 2019. John Dinsmore, County Board Clerk I:\HWYSHARE\Resolutions\Speed Zone Study Request Resolution-CSAH 1 (Tower Road) 10-22-19.doc