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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 10/15/2019 OTTER TAIL COUNTY BOARD OF COMMISSIONERS AGENDA PACKET Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, October 15, 2019 8:30 a.m. Table of Contents 2.1 Draft Otter Tail County Board Minutes for 10.01.19 2.2 Otter Tail County Bills-Warrants for 10.15.19 3.0 Request for Out of State Travel 4.0 LTC & MNChoices Report & Update 7.0 Resolution to Accept Grant from MN Dept of Veterans Affairs 7.0 Request to Increase Flat Fee Rate for Drivers 8.0 OTC Long Rage Strategic Plan Goals & Objectives 9.0 Highway Items 10.0 Consulting Services Agreement Page 1 of 5 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN October 1, 2019 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:00 a.m. Tuesday, October 1, 2019, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness, Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present. Approval of Agenda Chair Huebsch called for approval of the Board Agenda. Motion by Johnson, second by Rogness and unanimously carried to approve the Board of Commissioners Agenda of October 1, 2019 with the following revisions: Addition of Summary of Wetland Delineation and Reporting Services West Segment – Perham to Pelican Rapids Regional Trail Consent Agenda Motion by Lindquist, second by Murphy and unanimously carried to approve Consent Agenda items as follows: 1. September 24, 2019 Board of Commissioners’ Meeting Minutes as amended 2. Warrants/Bills for October 1, 2019 as amended (Exhibit A) 3. Approval of Issuance of a Tobacco License to Gary Wilde dba Elizabeth General Store 4. Approval of Final Payment to DM Enterprises – S.A.P. 056-030-003 Veterans Service Officer Position Veterans Service Officer Charlie Kampa discussed with the Board his intention to resign his position as the appointed Veterans Service Officer and requested that he be reassigned to the Assistant Veterans Service Officer position in New York Mills at 0.8 Full Time Equivalency (FTE). The Assistant Veterans Service Officer position in New York Mills is currently vacant and he expressed his desire to advocate for the veterans served in the New York Mills office. Mr. Kampa will remain in his current position until a new Veterans Service Officer is appointed. The Commissioners thanked Mr. Kampa for his service and willingness to assist with the transition. Fraud and Collections Support Position Motion by Lindquist, second by Murphy and unanimously carried to approve one (1) Full Time Equivalent (FTE) Fraud and Collections Support Specialist position. The upcoming retirement of the Lead Investigator will provide for restructuring, which will include replacing the Lead Investigator position with a Fraud and Collections Support Specialist and contracting with local law enforcement to provide additional support to the unit. Opioid Litigation County Attorney Michelle Eldien and Internal Services/Human Resources Director Nicole Hansen advised that the county received notice that it has been named in a class action federal lawsuit as a plaintiff in prescription opiate litigation in a matter to be heard in federal court, N.D. Ohio. The notice provides an opportunity to opt out of the litigation, but it is recommended that the county remains in this class action. The Board revisited its previous determination to refrain from individually suing opioid manufacturers and distributors and does not plan to change their decision. Board of Commissioners Meeting Minutes October 1, 2019 Page 2 of 5 OTTER TAIL COUNTY SHERIFF’S OFFICE RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Otter Tail County Resolution No. 2019 – 71 Be it resolved that the Otter Tail County Sheriff’s Office enters into a grant agreement with the Minnesota Department of Public Safety, for traffic safety enforcement projects during the period from October 1, 2019 through September 30, 2020. The Otter Tail County Sheriff’s Office is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Otter Tail County Sheriff’s Office and to be the fiscal agent and administer the grant. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Rogness and upon vote being taken thereon, the resolution was adopted unanimously I certify that the above resolution was adopted by the Otter Tail County Board of Commissioners of Otter Tail County, Fergus Falls, MN on October 1, 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:_______________________________ By: _______________________________________ Attest: ______________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk Recess & Reconvene At 9:37 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:43 a.m. MFIP Biennial Plan Motion by Murphy, second by Rogness and unanimously carried to certify that effective October 15, 2019, the Otter Tail County Human Services 2020-2021 MFIP Biennial Service Agreement has been prepared as required and approved by the County Board under the provisions of Minnesota Statutes, section 256J. The notice is posted under the news section on the Otter Tail County website. Avenue Tax Software Motion by Rogness, second by Lindquist and unanimously carried to terminate the agreement between the County of Otter Tail and Avenue, a property tax software company. The county has been working with Avenue for several years with little progress and was given until October 16, 2019, to make a decision to opt out without incurring additional costs. Liquor License Motion by Johnson, second by Lindquist and unanimously carried to approve the application and permit for a one (1) day to four (4) day temporary on-sale liquor license as submitted by Sustainable Farming Association Lake Agassiz Chapter for an event scheduled for October 12, 2019 at Milt’s Barn located at 47000 180th Ave, Pelican Rapids. Approval of Payment Motion by Lindquist, second by Murphy and unanimously carried to approve payment in the amount of $3,605.55 to Sanford for costs incurred under the provision of Minnesota Statute 609.35. Board of Commissioners Meeting Minutes October 1, 2019 Page 3 of 5 Tobacco License Motion by Johnson, second by Rogness and unanimously carried to approve applications for a tobacco license to DG Retail, LLC dba Dollar General Store #15641 (Battle Lake) and #17996 (Henning). Release of Funds Motion by Rogness, second by Lindquist and unanimously carried to approve the release of funds to North Country Food Bank in the amount of $50,000.00 as appropriated at the March 26, 2019, County Board meeting. The Board requested the Administrator to follow up with a progress report from North Country Food Bank. Public Hearing for Eagle Lake LID Pat Prunty, past president of the Eagle Lake Lakeshore Association and Kelly Hepper, current president of the Eagle Lake Lakeshore Association presented their intentions of forming a Lake Improvement District (LID) for Eagle Lake at the September 24, 2019 Board meeting. County Attorney Michelle Eldien will communicate with Mr. Prunty a date for the public hearing which will be set at the October 15th Board meeting. Recess & Reconvene At 10:17 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:20 a.m. MN Manufacturing Week Proclamation Otter Tail County Resolution No. 2019 – 72 Whereas: Manufacturing is a dynamic and robust industry, crucial to the health and strength of Minnesota’s diverse economy; and Whereas: Manufacturing added $52.7 billion to Minnesota’s economy in 2018, representing the second- largest contribution (14 percent) to the state’s gross domestic product by any industry; and Whereas: Workers took home over $200 million in wages from Otter Tail County manufacturing jobs as part of the $21.6 billion in total wages from all Minnesota manufacturing jobs in 2018, the second-largest total payroll among private sector industries; and Whereas: Manufactured exports brought $21 billion into the Minnesota economy in 2018; and Whereas: Manufacturing in Minnesota pays an average annual wage of $67,098, which is 15 percent higher than the state’s overall average wage; and Whereas: Manufacturing provides 4,200 highly skilled, well-paying jobs or eighteen percent of the total jobs in Otter Tail County and 322,000 jobs throughout Minnesota, which significantly contribute to Minnesota’s high standard of living and economic vitality. Now, therefore, I, Douglas Huebsch, Chair of Otter Tail County Board of Commissioners do hereby proclaim that the week of October 1 to October 7, 2019 shall be observed as MINNESOTA MANUFACTURING WEEK in the County of Otter Tail on this 1st day of October, Two Thousand and Nineteen. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:_______________________________ By: _______________________________________ Attest: ______________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk Board of Commissioners Meeting Minutes October 1, 2019 Page 4 of 5 Highway Projects Phelps Mill County Park Master Plan: Motion by Rogness, second by Johnson and unanimously carried to approve the professional services agreement between the County of Otter Tail and SRF Consulting Group, Inc for the Phelps Mill County Park Master Plan. Perham to Pelican Rapids Trail – East Segment S.A.P. 056-090-013: Motion by Johnson, second by Murphy and unanimously carried to approve engineering services for base and bituminous plans for the east segment of the Perham to Pelican Rapids Trail, S.P. 056-090-013. Perham to Pelican Rapids Trail – West Segment: Motion by Johnson, second by Murphy and unanimously carried to approve a summary of wetland delineation and reporting services for the west segment of the Perham to Pelican Rapids Trail. Sustainable Living Future Commissioner Wayne Johnson briefed the Board regarding Sustainable Living Future. The organization is made up of local agriculture women leaders who organize discussion groups that are open to the community. The group requested that a commissioner provides introductions at the October 24th meeting. HRA Board Appointment Motion by Johnson, second by Lindquist and unanimously carried for the County Administrator to send Robert Bigwood a letter of appreciation for his years of service on the Otter Tail County HRA Board. Mr. Bigwood’s term expired August 2019. Motion by Lindquist, second by Murphy and unanimously carried with Rogness abstaining to appoint Commissioner Rogness to serve a five (5) year term as a member on the Otter Tail County HRA Board. Recess & Reconvene At 10:42 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 11:00 a.m. AMC Annual Conference Public Information Officer Shannon Terry and External Communication Director Nick Leonard informed the Board that Otter Tail County will be presenting at the Association of Minnesota Counties (AMC) annual conference in December 2019. AMC’s Education and Training Committee accepted a proposal from Otter Tail County’s communications team regarding best practices used for social media and external communications in Otter Tail County. The county explores opportunities to build engagement by documenting what is happening within the county to inform the public what they are doing as an organization with tax supported resources. In the month of September, the county had approximately 24,000 engagements on their Facebook page compared with 2,000 a year ago. Otter Tail County Rural Rebound Initiative Coordinator Erik Osberg and Public Information Officer Shannon Terry will be presenting “Writing your own narrative” at the AMC annual conference in December. To subscribe to news and event updates visit https://ottertailcountymn.us/subscribe-to-updates/. Legislative Updates Sara Psick with Psick Capitol Solutions updated the Board regarding 2019 legislative initiatives. She discussed the processes involved with the facility at 1174 Western Avenue and the Perham to Pelican Rapids Trail. The Board expressed concern regarding dark stores and the impact on counties if big-box retailers contest six (6) years of tax assessments. The Board informed Ms. Psick of issues that could potentially be brought to legislature in the upcoming year. Board of Commissioners Meeting Minutes October 1, 2019 Page 5 of 5 Adjournment At 11:42 a.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 8:30 a.m. on Tuesday, October 15, 2019, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ___________________ By:__________________________________________ Attest:___________________________ Douglas A. Huebsch, Board Chair John Dinsmore, Clerk Board of Commissioners Meeting Minutes October 1, 2019 (Exhibit A) Page 1 of 3 Board of Commissioners Meeting Minutes October 1, 2019 (Exhibit A) Page 2 of 3 Board of Commissioners Meeting Minutes October 1, 2019 (Exhibit A) Page 3 of 3 COMMISSIONER'S VOUCHERS ENTRIES10/10/2019 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:56:03PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 420.00 SUPPLIES A13531 Repair And Maintenance Supplies N 10-304-000-0000-6572 63.48 SUPPLIES 01096476 Repair And Maintenance Supplies N 01-112-102-0000-6572 89.00 DRYER REPAIR 22193 Repair And Maintenance Supplies N 01-112-000-0000-6369 28.00 ENGRAVED NAMEPLATES 21589 Miscellaneous Charges N 50-000-000-0120-6859 2,171.32 MISC RECYCLING 2641 Electronic Disposal N 50-000-000-0140-6290 599.73 ACCT 1478400 SEP 2019 SERVICE 2148955 Contracted Services.N 01-201-000-0000-6396 270.15 TOW CF 19030890 9/15/19 574664 Special Investigation Y 01-061-000-0000-6406 74.67 A2RJVV5AA0WI1P INTERNAL DRIVE 1419-X3GN-LPHT Office Supplies N 01-061-000-0000-6406 144.16 A2RJVV5AA0WI1P KEYBOARDS 1FNL-NVGK-LRR3 Office Supplies N 01-061-000-0000-6680 337.80 A2RJVV5AA0WI1P PRINTERS 1G7J-MNV7-F473 Computer Hardware N 01-061-000-0000-6406 99.90 A2RJVV5AA0WI1P WIRELESS MOUSES 1KQY-Y7XC-4TMP Office Supplies N 01-121-000-0000-6950 200.00 DECORATED GRAVES MAY2019 Appropriations N 5 A-1 LOCK & KEY LLC 420.005 14522 A-OX WELDING SUPPLY CO INC 63.4814522 5917 ACE SERVICE 89.005917 5274 ADVANCED ENGRAVING INC 28.005274 14813 ALBANY RECYCLING CENTER 2,171.3214813 7588 ALEX RUBBISH & RECYCLING INC 599.737588 8803 ALLEN'S AUTO BODY & TOWING 270.158803 14386 AMAZON CAPITAL SERVICES INC 656.5314386 217 AMERICAN LEGION POST 30 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions A-1 LOCK & KEY LLC A-OX WELDING SUPPLY CO INC ACE SERVICE ADVANCED ENGRAVING INC ALBANY RECYCLING CENTER ALEX RUBBISH & RECYCLING INC ALLEN'S AUTO BODY & TOWING AMAZON CAPITAL SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6526 69.04 CLOTHES GARAGE #8 Uniforms N 10-304-000-0000-6526 339.88 CLOTHES GARAGE #1 Uniforms N 10-304-000-0000-6526 59.76 CLOTHES GARAGE #19 Uniforms N 10-304-000-0000-6526 70.76 CLOTHES GARAGE #17 Uniforms N 10-304-000-0000-6526 86.81 CLOTHES GARAGE #6 Uniforms N 10-304-000-0000-6526 77.96 CLOTHES GARAGE #3 Uniforms N 10-304-000-0000-6526 161.76 CLOTHES GARAGE #4 Uniforms N 10-304-000-0000-6526 172.08 CLOTHES GARAGE #20 Uniforms N 10-304-000-0000-6526 74.96 CLOTHES GARAGE #15 Uniforms N 50-000-000-0000-6290 17.04 ACCT 160002035 1601899281 Contracted Services N 50-390-000-0000-6290 17.03 ACCT 160002035 1601899281 Contracted Services.N 50-399-000-0000-6290 32.06 ACCT 160002035 1601899281 Contracted Services.N 01-043-000-0000-6342 835.00 ACCT CI200293 SECURECHECK MNT IN023447 Service Agreements/Technical Support N 01-201-000-0000-6526 54.40 ACCT 56537OT PANT ALTERATIONS 243817 Uniforms N MEKASH/ALLEN5433 01-002-000-0000-6242 1,500.00 ACCT 56 ANNUAL CONFERENCE 54424 Registration Fees N 10-301-000-0000-6242 375.00 REGISTRATION 54424 Registration Fees N 50-000-000-0000-6242 200.00 ACCT 56 SWAA CONFERENCE 54120 Registration Fees N FJESTAD/ZACH11964 10-302-000-0000-6500 16.32 SUPPLIES 5249582 Supplies N 10-304-000-0000-6565 41.88 OIL 5247670 Fuels - Diesel N 10-304-000-0000-6572 15.54 SUPPLIES 5247670 Repair And Maintenance Supplies N 10-304-000-0000-6572 7.49 SUPPLIES 5248010 Repair And Maintenance Supplies N 200.00217 13620 AMERIPRIDE SERVICES INC 1,179.1413620 10655 AP TECHNOLOGY LLC 835.0010655 15551 ASPEN MILLS INC 54.4015551 30171 ASSOCIATION OF MN COUNTIES 2,075.0030171 102 AUTO VALUE FERGUS FALLS Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 12 Transactions 1 Transactions 1 Transactions 3 Transactions AMERICAN LEGION POST 30 AMERIPRIDE SERVICES INC AP TECHNOLOGY LLC ASPEN MILLS INC ASSOCIATION OF MN COUNTIES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 9.90 SUPPLIES 5248875 Repair And Maintenance Supplies N 10-304-000-0000-6572 17.98 PARTS 5248875 Repair And Maintenance Supplies N 10-304-000-0000-6572 44.80 SUPPLIES 5248993 Repair And Maintenance Supplies N 10-304-000-0000-6572 37.88 SUPPLIES 5249821 Repair And Maintenance Supplies N 50-000-000-0150-6291 1,190.00 ACCT 4965 AUG/SEP ROLLOFF SEP2019 Contract Transportation N 01-250-000-0000-6399 33.93 ACCT STS OTC PARTS 1022806 Sentence To Serve N 10-304-000-0000-6572 1,456.00 TIRES 260116838 Repair And Maintenance Supplies N 01-149-000-0000-6354 500.00 REPAIRS TO UNIT 1708 0011283 Insurance Claims N 10-303-000-0000-6278 1,863.50 SERVICE Engineering & Hydrological Testing N 50-000-000-0110-6379 15.00 MPCA OPERATOR CERTIFICATION 9/19/19 Miscellaneous Charges N 10-303-000-0000-6278 2,743.00 SERVICE B186212 Engineering & Hydrological Testing N 10-304-000-0000-6252 12.50 DRINKING WATER 043118 Water And Sewage N 10-304-000-0000-6252 9.00 DRINKING WATER 130470 Water And Sewage N 191.79102 16 BALLARD SANITATION INC 1,190.0016 31064 BATTLE LAKE STANDARD 33.9331064 15349 BAUER BUILT INC 1,456.0015349 31803 BEYER BODY SHOP INC 500.0031803 13535 BHH PARTNERS 1,863.5013535 14825 BJERKETVEDT/LARRY 15.0014825 386 BRAUN INTERTEC CORPORATION 2,743.00386 3957 BRAUN VENDING INC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions AUTO VALUE FERGUS FALLS BALLARD SANITATION INC BATTLE LAKE STANDARD BAUER BUILT INC BEYER BODY SHOP INC BHH PARTNERS BJERKETVEDT/LARRY BRAUN INTERTEC CORPORATION Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6252 7.00 DRINKING WATER 130471 Water And Sewage N 01-507-000-0000-6301 1,275.00 LAWN REPAIRS/SEEDING 2608 Phelps Mill Festival Y 10-302-000-0000-6331 8.77 MEALS Meals And Lodging N 10-304-000-0000-6572 173.36 TIRES 055135 Repair And Maintenance Supplies N 10-304-000-0000-6572 654.22 REPAIR 055177 Repair And Maintenance Supplies N 50-399-000-0000-6304 210.00 ACCT 100331 TROUBLESHOOTING 055468 Repair And Maint-Vehicles N 50-000-000-0110-6290 150.00 WASTEWORKS/WIZARD 4TH QTR 73318 Contracted Services.N 50-000-000-0120-6290 150.00 WASTEWORKS/WIZARD 4TH QTR 73318 Contracted Services.N 50-000-000-0130-6290 150.00 WASTEWORKS/WIZARD 4TH QTR 73318 Contracted Services.N 50-000-000-0150-6290 150.00 WASTEWORKS/WIZARD 4TH QTR 73318 Contracted Services.N 50-000-000-0170-6290 150.00 WASTEWORKS/WIZARD 4TH QTR 73318 Contracted Services.N 51-000-000-0000-6290 1,600.00 WASTEWORKS/WIZARD 4TH QTR 73318 Contracted Services N 10-304-000-0000-6565 26.00 DIESEL FUEL 162204 Fuels - 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Equip N 01-705-000-0000-6242 15.00 SUMMER CONFERENCE REGISTRATION 8/26/19 Registration Fees N BALDWIN/AMY15581 10-302-000-0000-6350 5,000.00 SERVICE 002391 Maintenance Contractor N 10-302-000-0000-6350 635.00 SERVICE 002420 Maintenance Contractor N 10-302-000-0000-6350 1,790.00 SERVICE 002421 Maintenance Contractor N 01-122-000-0000-6240 65.88 SANITATION CODE MTG 10/22/19 6037 Publishing & Advertising N 01-123-000-0000-6240 54.90 BA MTG 10/10/19 6048 Publishing & Advertising N 50-000-000-0000-6290 1,183.00 OFFICE CLEANING SEP 2019 PA044958 Contracted Services Y 01-149-000-0000-6354 406.20 PUSH BUMPER FOR UNIT 1705 5068 Insurance Claims N 10-304-000-0000-6306 3,328.40 SERVICE 5034 Repair/Maint. Equip N 01-112-000-0000-6369 284.95 6 POW MIA FLAGS 1089 Miscellaneous Charges N 25,066.291227 8930 CERTIFIED AUTO REPAIR 217.358930 11818 CGMC 15.0011818 503 CHRISTENSEN CONSTRUCTION 7,425.00503 5580 CITIZENS ADVOCATE 120.785580 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,183.0012058 9087 CODE 4 SERVICES, INC 3,734.609087 14239 COIL'S FLAGS & FLAGPOLES 284.9514239 32655 COLLEGE WAY AUTO INC Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 2 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions CARR'S TREE SERVICE CERTIFIED AUTO REPAIR CGMC CHRISTENSEN CONSTRUCTION CITIZENS ADVOCATE CLEAN SWEEP COMMERCIAL SERVICES CODE 4 SERVICES, INC COIL'S FLAGS & FLAGPOLES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-112-000-0000-6304 826.51 REPAIRS TO 2001 DODGE DAKOTA 053852 Repair And Maintenance-Vehicle N 01-112-000-0000-6560 15.42 ACCT 716131 PREMIUM 9/3/19 36041 Gasoline & Oil N 01-112-000-0000-6560 38.80 ACCT 716131 UNLEADED 9/13/19 36176 Gasoline & Oil N 01-112-000-0000-6560 15.27 ACCT 716131 PREMIUM 9/13/19 36177 Gasoline & Oil N 01-112-106-0000-6572 72.33 ACCT 716131 SUPPLIES 9/13/19 36178 Repair And Maint Supplies N 10-304-000-0000-6572 36.99 SUPPLIES 16979 Repair And Maintenance Supplies N 10-304-000-0000-6572 20.43 SUPPLIES 18010 Repair And Maintenance Supplies N 10-304-000-0000-6572 11.48 SUPPLIES 20336 Repair And Maintenance Supplies N 01-031-000-0000-6406 24.55 ACCT 2189988076 DRY-ERASE 442614 Office Supplies N 01-041-000-0000-6406 59.50 ACCT 2189988030 SUPPLIES 442468 Office Supplies N 01-041-000-0000-6406 0.88 ACCT 2189988030 SUPPLIES 442503 Office Supplies N 01-112-000-0000-6406 88.96 ACCT 2189988050 INK 442634 Office Supplies N 01-121-000-0000-6406 119.28 ACCT 2189988605 SUPPLIES 07040 Office Supplies N 01-121-000-0000-6406 80.00 ACCT 2189988605 ARM PADS 442326 Office Supplies N 01-201-000-0000-6406 42.88 ACCT 2189988555 SUPPLIES 442639 Office Supplies N 01-250-000-0000-6677 379.75 ACCT 2189988556 WORK STATION 442331 Office Furniture And Equipment-Minor N 50-000-000-0170-6290 45.25 ACCT 28118 OCT2019 Contracted Services.N 50-000-000-0120-6290 33.25 ACCT 267-03388972-1 9/30/19 Contracted Services.N 10-304-000-0000-6252 30.00 DRINKING WATER Water And Sewage N 826.5132655 12485 COOP SERVICES INC 210.7212485 32603 COOPERS TECHNOLOGY GROUP 795.8032603 5407 CULLIGAN 45.255407 2364 CULLIGAN OF WADENA 33.252364 3710 CULLIGAN WATER CONDITIONING 30.003710 15018 CYBERSPROUT LLC Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 7 Transactions 8 Transactions 1 Transactions 1 Transactions 1 Transactions COLLEGE WAY AUTO INC COOP SERVICES INC COOPERS TECHNOLOGY GROUP CULLIGAN CULLIGAN OF WADENA CULLIGAN WATER CONDITIONING Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Copyright 2010-2018 Integrated Financial Systems 02-102-000-0000-6369 684.00 WEBSITE MAINTENANCE OCT 2019 2490 Miscellaneous Charges Y 02-705-000-1011-6290 260.00 ADDITIONAL HOURS SEP 2019 2490 Branding/Website Y 01-061-000-0000-6202 350.00 CREDIT CLERK SUPPORT 299793 County Website N 01-061-000-0000-6202 464.00 TAX WEBSITE SUPPORT 299794 County Website N 50-399-000-0000-6485 195.84 ACCT 227162 LATEX GLOVES 60058 Custodian Supplies N 01-112-101-0000-6572 591.50 ACCT 256969 CHILLER SERVICE 3239412 Repair And Maintenance Supplies N 01-002-000-0000-6240 184.80 ACCT 3652 SEP 10 MINUTES SEP2019 Publishing & Advertising N 01-002-000-0000-6240 403.20 ACCT 3652 AUG 27 MINUTES SEP2019 Publishing & Advertising N 01-044-000-0000-6240 317.50 ACCT 5296 APPRAISER 889418 Publishing & Advertising N 01-122-000-0000-6240 100.80 ACCT 3666 CB/SC OCT 22 SEP2019 Publishing & Advertising N 01-123-000-0000-6240 201.60 ACCT 3651 BA MTG SEP 12 AUG2019 Publishing & Advertising N 01-123-000-0000-6240 201.60 ACCT 3651 BA MTG OCT 10 SEP2019 Publishing & Advertising N 01-124-000-0000-6240 84.00 ACCT 3651 PC MTG AUG 14 JUL2019 Publishing & Advertising N 01-124-000-0000-6240 67.20 ACCT 3666 PC MTG OCT 9 SEP2019 Publishing & Advertising N 01-705-000-0000-6240 445.44 ACCT 3648 SEP 10 HEARING SEP2019 Publishing & Advertising N 02-260-000-0000-6369 4.80 ACCT FERFFNIJAIL 4786776 Miscellaneous Charges N 10-301-000-0000-6240 317.50 NOTICE - HELP WANTED 899593 Publishing & Advertising N 22-622-000-0645-6369 504.00 ACCT 3648 DITCH 45 SEP2019 Miscellaneous Charges N 23-705-000-0000-6240 201.60 ACCT 3648 AUG 13 HEARING AUG2019 Publishing & Advertising N 50-000-000-0000-6240 175.67 ACCT 3667 SOLID WASTE ADS AUG2019 Publishing & Advertising N 50-000-000-0000-6240 420.67 ACCT 3667 SOLID WASTE ADS SEP2019 Publishing & Advertising N 50-390-000-0000-6240 102.00 ACCT 3667 SOLID WASTE ADS AUG2019 Publishing & Advertising N 50-390-000-0000-6240 76.00 ACCT 3667 SOLID WASTE ADS SEP2019 Publishing & Advertising N 50-399-000-0000-6240 38.00 ACCT 3667 SOLID WASTE ADS AUG2019 Advertising N 50-399-000-0000-6240 88.00 ACCT 3667 SOLID WASTE ADS SEP2019 Advertising N 944.0015018 9018 D & T VENTURES LLC 814.009018 36 DACOTAH PAPER COMPANY 195.8436 13001 DAIKIN APPLIED 591.5013001 35011 DAILY JOURNAL/THE Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 1 Transactions CYBERSPROUT LLC D & T VENTURES LLC DACOTAH PAPER COMPANY DAIKIN APPLIED Otter Tail County Auditor DAKOTA MAILING & SHIPPING EQUIPMENT INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 1,454.62 PARTS 3113016 Repair And Maintenance Supplies N 01-149-000-0000-6210 180.71 ACCT O014 RED INK CARTRIDGE AR34365 Postage & Postage Meter N 01-201-000-0000-6396 163.58 GLOVES/WIPES 1168280 Special Investigation N 01-250-000-0000-6491 116.00 CLEANING KITS 19-1217 Jail Supplies N 01-201-000-0000-6396 275.00 TOW CF 19030900 9/15/19 5539 Special Investigation N 50-000-000-0150-6290 150.00 BLADE ROAD @ PR TSF STATION 28959 Contracted Services.Y 01-204-000-0000-6304 172.50 PROP REBUILD BOAT #6 11473 Repair And Maintenance Y 01-204-000-0000-6304 387.25 WINTERIZE BOAT #7 11582 Repair And Maintenance Y 01-204-000-0000-6304 387.25 WINTERIZE BOAT #8 11583 Repair And Maintenance Y 01-204-000-0000-6304 242.25 SHRINKWRAP BOAT #1 11697 Repair And Maintenance Y 02-612-000-0000-6369 1,099.82 TRAIN TEACHERS EVENT 9/19/19 37276 Miscellaneous Charges N 3,934.3835011 7820 DAKOTA HOSE & FITTINGS LP 1,454.627820 15041 180.7115041 13214 DASH MEDICAL GLOVES INC 163.5813214 15128 DATAWORKS PLUS LLC 116.0015128 33013 DICK'S STANDARD 275.0033013 941 EGGE CONSTRUCTION INC 150.00941 9255 EXTREME MARINE LLC 1,189.259255 13390 FAIR HILLS RESORT 1,099.8213390 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 19 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions DAKOTA MAILING & SHIPPING EQUIPMENT INC DAILY JOURNAL/THE DAKOTA HOSE & FITTINGS LP DASH MEDICAL GLOVES INC DATAWORKS PLUS LLC DICK'S STANDARD EGGE CONSTRUCTION INC EXTREME MARINE LLC FAIR HILLS RESORT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-399-000-0000-6565 470.00 ACCT 727196 SOY BIO DIESEL 3591 Fuels N 01-112-000-0000-6572 19.54 ACCT 13040 FHP BELTS 756955 Repair And Maintenance Supplies N 01-112-000-0000-6572 125.99 ACCT 13040 BATTERY 757199 Repair And Maintenance Supplies N 01-112-108-0000-6572 19.76 ACCT 13040 FHP BELTS 757230 Repair And Maintenance Supplies N 01-201-000-0000-6304 38.98 ACCT 13030 WIPER BLADES 756155 Repair And Maintenance N 10-304-000-0000-6572 165.92 PARTS - ACCT. #13025 135-755898 Repair And Maintenance Supplies N 10-304-000-0000-6572 21.18 PARTS - ACCT. #13025 135-756323 Repair And Maintenance Supplies N 10-304-000-0000-6572 17.98 PARTS - ACCT. #13025 135-757142 Repair And Maintenance Supplies N 10-304-000-0000-6572 59.93 PARTS - ACCT. #13025 135-757389 Repair And Maintenance Supplies N 10-304-000-0000-6572 214.50 PARTS MFER121261 Repair And Maintenance Supplies N 10-303-000-0000-6330 55.68 MILEAGE Mileage N 01-112-101-0000-6253 31.00 ACCT 251400 LANDFILL CHARGES 9/16/19 Garbage N 01-112-108-0000-6572 868.55 ACCT 18155 REMOVED TREE 34525 Repair And Maintenance Supplies N 50-000-000-0170-6863 615.00 LEACHATE HAULING 9/20/19 42094 Leachate Disposal N 50-000-000-0170-6863 615.00 LEACHATE HAULING 10/1/19 42160 Leachate Disposal N 35594 FARMERS CO OP OIL ASSN 470.0035594 373 FARNAM'S GENUINE PARTS INC 469.28373 2997 FASTENAL COMPANY 214.502997 11382 FELLBAUM/KEVIN 55.6811382 57 FERGUS FALLS/CITY OF 31.0057 32679 FERGUS FALLS/CITY OF 868.5532679 2153 FERGUS POWER PUMP INC 1,230.002153 13636 FIDLAR TECHNOLOGIES, INC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 8 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions FARMERS CO OP OIL ASSN FARNAM'S GENUINE PARTS INC FASTENAL COMPANY FELLBAUM/KEVIN FERGUS FALLS/CITY OF FERGUS FALLS/CITY OF FERGUS POWER PUMP INC Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Copyright 2010-2018 Integrated Financial Systems 02-103-000-0000-6369 11,580.00 QTR 3 AVID LIFE CYCLE SERVICE 0701674-IN Miscellaneous Charges N 50-000-000-0000-6330 80.04 MILEAGE 9/14-30/19 10/15/19 Mileage N 50-000-000-0000-6330 119.48 MILEAGE 9/3-13/19 10/15/19 Mileage N 10-302-000-0000-6510 16,691.50 MC-800 23199377-0 Bituminous Material N 10-302-000-0000-6510 49,768.60 MC-800 23222167-0 Bituminous Material N 10-302-000-0000-6510 33,742.10 MC-800 23231675-0 Bituminous Material N 10-304-000-0000-6572 406.88 PARTS 001-1375228 Repair And Maintenance Supplies N 10-304-000-0000-6572 825.58 PARTS 001-1378867 Repair And Maintenance Supplies N 01-112-000-0000-6240 80.60 ACCT 101446 SANITATION CODE 2132190 Publishing & Advertising N 01-123-000-0000-6240 86.80 ACCT 101446 BA MTG SEP 12 2132190 Publishing & Advertising N 01-124-000-0000-6240 37.20 ACCT 352588 PC MTG SEP 11 2135126 Publishing & Advertising N 10-303-000-0000-6342 25.00 SERVICE AGREEMENT 207968-0 Service Agreements N 10-303-000-0000-6342 461.36 HARDWARE WARRANTY 202126 Service Agreements N 10-303-000-0000-6342 692.10 SOFTWARE MAINTENANCE 202126 Service Agreements N 01-201-000-0000-6526 31.50 ACCT 1002151493 BELT KEEPERS 013621246 Uniforms N PETERSON/PAUL11971 11,580.0013636 8002 FIELD/TERRY 199.528002 8589 FLINT HILLS RESOURCES LP 100,202.208589 2497 FORCE AMERICA DISTRIBUTING LLC 1,232.462497 14517 FORUM COMMUNICATIONS COMPANY 204.6014517 15050 FRANZ REPROGRAPHICS INC 25.0015050 3628 FRONTIER PRECISION INC 1,153.463628 392 GALLS LLC Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 3 Transactions 2 Transactions 3 Transactions 1 Transactions 2 Transactions FIDLAR TECHNOLOGIES, INC FIELD/TERRY FLINT HILLS RESOURCES LP FORCE AMERICA DISTRIBUTING LLC FORUM COMMUNICATIONS COMPANY FRANZ REPROGRAPHICS INC FRONTIER PRECISION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6526 459.94 ACCT 1002151493 DELUXE SHIRTS 013641851 Uniforms N PETERSON/PAUL11971 01-201-000-0000-6526 146.34 ACCT 1002151493 POLOS 013659430 Uniforms N BRASEL/RYAN10519 01-201-000-0000-6526 54.99 ACCT 1002151493 POLO SHIRT 013670169 Uniforms N MEKASH/ALLEN5433 01-201-000-0000-6526 96.99 ACCT 1002151493 TROUSERS 013720496 Uniforms N BRASEL/RYAN10519 01-201-000-0000-6526 102.48 ACCT 1002151493 POLOS 013764950 Uniforms N BOEN/ANDY15823 01-250-000-0000-6526 128.95 ACCT 5287917 SHOES 013678284 Uniforms N 01-250-000-0000-6526 130.03 ACCT 5287917 SOCKS/GLOVES 013718078 Uniforms N 01-250-000-0000-6526 39.00 ACCT 5287917 RADIO CASE 013728465 Uniforms N 01-250-000-0000-6526 28.72 ACCT 5287917 1/4 ZIP PULLOVER 013739506 Uniforms N 01-250-000-0000-6526 68.20 ACCT 5287917 GLOVES/SOCKS 013751451 Uniforms N 01-250-000-0000-6526 30.94 ACCT 5287917 PEN FLISHLIGHTS 013761552 Uniforms N 01-250-000-0000-6526 104.94 ACCT 5287917 SOCKS/PANTS 013763553 Uniforms N 01-250-000-0000-6526 53.90 ACCT 5287917 ZAK TOOL 013778671 Uniforms N 01-250-000-0000-6526 61.93 ACCT 5287917 SUPER SHIRT 013792404 Uniforms N 01-250-000-0000-6526 118.19 ACCT 5287917 SUPER SHIRTS 013792406 Uniforms N 01-250-000-0000-6526 72.74 ACCT 5287917 1/4 ZIP SHIRT 013797886 Uniforms N 01-250-000-0000-6526 204.58 ACCT 5287917 BOOTS/MACE/SOCKS 013798630 Uniforms N 01-250-000-0000-6526 141.25 ACCT 5287917 FLASHLIGHT 013800265 Uniforms N 01-250-000-0000-6526 74.64 ACCT 5287917 EAR PIECE/MOLD 013800676 Uniforms N 01-250-000-0000-6526 80.11 ACCT 5287917 SOFTSHELL JACKET 013810845 Uniforms N 01-250-000-0000-6526 55.65 ACCT 5287917 SOCKS 013812000 Uniforms N 01-041-000-0000-6331 33.74 MEALS - REAL ASSET TRNG 10/8/19 Meals And Lodging N 01-041-000-0000-6331 411.36 LODGING - REAL ASSET TRNG 10/8/19 Meals And Lodging N 01-112-000-0000-6275 29.70 ACCT MN01166 22 TICKETS 9091268 Fiber Locating Service N 2,286.01392 2124 GODEL/DAWN 445.102124 5089 GOPHER STATE ONE CALL 29.705089 52564 GRAINGER INC Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 22 Transactions 2 Transactions 1 Transactions GALLS LLC GODEL/DAWN GOPHER STATE ONE CALL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-112-108-0000-6572 217.67 ACCT 813640729 DISPLAY BOARD 9302657037 Repair And Maintenance Supplies N 01-112-000-0000-6572 31.86 ACCT 813640729 SPOUT OILER 9304643316 Repair And Maintenance Supplies N 01-044-000-0000-6342 263.88 AGREE 013-1212517-000 25653569 Service Agreements N 10-304-000-0000-6526 127.99 SHOES Uniforms N 10-302-000-0000-6500 31.60 SUPPLIES 17526 Supplies N 01-112-109-0000-6572 90.00 ACCT OT SHERIFF HOLDING TANK 25424 Repair And Maintenance Supplies Y 10-304-000-0000-6572 287.99 REPAIR 16011561 Repair And Maintenance Supplies N 50-000-000-0120-6300 50.51 SUPPLIES 249854 Building And Grounds Maintenance N 01-112-101-0000-6673 25,340.00 OTTERTAILC ROOFING PROJECT 91191141 Remodeling Project-Ct House N 01-112-101-0000-6572 18,532.80 OTTERTAILC REPLACE INSULATION 91191142 Repair And Maintenance Supplies N 10-303-000-0000-6278 60,799.70 SERVICE 0044972 Engineering & Hydrological Testing N 249.5352564 13522 GREATAMERICA FINANCIAL SVCS 263.8813522 15388 GREWE/BRAD 127.9915388 974 H & R CONSTRUCTION CO 31.60974 9453 HAWES SEPTIC TANK PUMPING LLC 90.009453 8568 HEARTLAND TIRE SERVICE INC 287.998568 985 HENNING HARDWARE 50.51985 1906 HERZOG ROOFING INC 43,872.801906 5835 HOUSTON ENGINEERING INC 60,799.705835 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions GRAINGER INC GREATAMERICA FINANCIAL SVCS GREWE/BRAD H & R CONSTRUCTION CO HAWES SEPTIC TANK PUMPING LLC HEARTLAND TIRE SERVICE INC HENNING HARDWARE HERZOG ROOFING INC HOUSTON ENGINEERING INC Otter Tail County Auditor INTERNATIONAL RIGHT OF WAY ASSOCIATION COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6406 280.80 ACCT 9988526 SUPPLIES 049636 Office Supplies N 50-000-000-0000-6406 253.49 ACCT 565373 SUPPLIES 049621 Office Supplies N 10-303-000-0000-6241 271.00 MEMBER RENEWAL 509513 Membership Dues N 01-044-000-0000-6560 33.44 FUEL FOR COUNTY VEHICLE 9/26/19 Gasoline & Oil N 50-000-000-0110-6290 140.00 TOILET RENTAL 8084 Contracted Services.Y 50-000-000-0130-6290 180.00 TOILET RENTAL/CLEANING 8084 Contracted Services.Y 01-201-000-0000-6526 42.74 2 PAIRS OF PANTS 9/30/19 Uniforms N 10-304-000-0000-6572 436.80 PARTS 7325831 Repair And Maintenance Supplies N 10-304-000-0000-6572 150.90 PARTS 7389816 Repair And Maintenance Supplies N 10-302-000-0000-6514 2,314.13 SALT 376407 Salt N 10-302-000-0000-6514 2,161.13 SALT 376420 Salt N 01-250-000-0000-6526 35.94 EMBROIDERD SHERIFF LOGOS 159149 Uniforms N DUENOW/JOSH15575 38100 INNOVATIVE OFFICE SOLUTIONS 534.2938100 13039 271.0013039 11834 JACOBSON/HEATHER 33.4411834 11098 JAKE'S JOHNS LLC 320.0011098 13747 KARLGAARD/JASON 42.7413747 1002 KIMBALL MIDWEST 587.701002 6432 L & O ACRES TRANSPORT INC 4,475.266432 7173 LAKE COUNTRY GRAPHICS INC 35.947173 Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions INTERNATIONAL RIGHT OF WAY ASSOCIATION INNOVATIVE OFFICE SOLUTIONS JACOBSON/HEATHER JAKE'S JOHNS LLC KARLGAARD/JASON KIMBALL MIDWEST L & O ACRES TRANSPORT INC LAKE COUNTRY GRAPHICS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-044-000-0000-6241 175.00 LRAR LOCAL DUES 5015NON Membership Dues N 01-250-000-0000-6432 4.36 MINDERMANN, JEROME 8/19/19 Medical Incarcerated 6 01-250-000-0000-6432 4.36 MINDERMANN, JEROME 8/26/19 Medical Incarcerated 6 01-250-000-0000-6432 8.63 HILLMAN, WILLIAM L 9/3/19 Medical Incarcerated 6 01-250-000-0000-6432 4.36 MINDERMANN, JEROME 9/3/19 Medical Incarcerated 6 01-201-000-0000-6526 165.05 ACCT 3233808 OFFICE SHIRTS 7719417 Uniforms N 50-399-000-0000-6291 500.00 CARDBOARD 9/26/19 73211 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 10/1/19 73221 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 10/3/19 73224 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 10/8/19 73231 Contract Transportation N 50-399-000-0000-6291 550.00 PAPER 10/7/19 73238 Contract Transportation N 10-304-000-0000-6526 179.95 SHOES Uniforms N 10-304-000-0000-6572 293.97 PARTS 9307049606 Repair And Maintenance Supplies N 50-390-000-0000-6240 234.00 AREA HHW MOBILE COLLECTIONS 144833-5 Publishing & Advertising N 50-390-000-0000-6240 300.00 AREA HHW MOBILE COLLECTIONS 144830-5 Publishing & Advertising N 14807 LAKE REGION ASSOCIATION OF REALTORS 175.0014807 79 LAKE REGION HEALTHCARE 21.7179 14614 LANDS' END BUSINESS OUTFITTERS 165.0514614 81 LARRY OTT INC TRUCK SERVICE 2,550.0081 2204 LARSON/DEAN 179.952204 1020 LAWSON PRODUCTS INC 293.971020 10883 LEIGHTON BROADCASTING/DL 234.0010883 198 LEIGHTON BROADCASTING/FF Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions LAKE REGION ASSOCIATION OF REALTORS LAKE REGION HEALTHCARE LANDS' END BUSINESS OUTFITTERS LARRY OTT INC TRUCK SERVICE LARSON/DEAN LAWSON PRODUCTS INC LEIGHTON BROADCASTING/DL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 01-031-000-0000-6342 244.67 ACCT OT22 CN 150012-01 392030 Service Agreements N 01-061-000-0000-6342 167.20 ACCT OT43 CN 10272-01 390584 Service Agreements N 10-304-000-0000-6572 107.86 PARTS 355888 Repair And Maintenance Supplies N 10-302-000-0000-6350 9,200.00 SPRAYING 1144 Maintenance Contractor N 10-302-000-0000-6572 150.05 PARTS 0279212-IN Repair And Maintenance Supplies N 10-302-000-0000-6572 205.00 PARTS 0279514-IN Repair And Maintenance Supplies N 10-303-000-0000-6501 270.18 SUPPLIES 0279434-IN Engineering And Surveying Supplies N 10-304-000-0000-6406 39.30 SUPPLIES 0279602-IN Office Supplies N 10-304-000-0000-6572 37.79 SUPPLIES 0279602-IN Repair And Maintenance Supplies N 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Transactions 5 Transactions 2 Transactions LEIGHTON BROADCASTING/FF LIBERTY BUSINESS SYSTEMS FARGO LITTLE FALLS MACHINE INC LM ROAD SERVICES LLC LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MARCO INC ST LOUIS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-061-000-0000-6680 1,008.21 REMAINING BALANCE INV6747452 6747452 Computer Hardware N 01-061-000-0000-6342 1,611.40 ACCT OT00 CN 115529-03 6813871 Service Agreements N 10-301-000-0000-6342 303.62 SERVICE AGREEMENT INV6812859 Service Agreements N 10-302-000-0000-6511 18,238.32 HOT MIX 1710-1 Bituminous Mix N 10-302-000-0000-6511 13,156.43 HOT MIX 1734-1 Bituminous Mix N 13-012-000-0000-6455 195.10 ACCT 0396506001 MN FAMILY LAW 13264907 Reference Books & Literature N 13-012-000-0000-6455 1,011.52 ACCT 0396506001 SS GUIDE 13781154 Reference Books & Literature N 01-061-000-0000-6346 1,410.95 2019-20 MARSHALL SWIFT SERVICE 1909072 Mccc Fees N 01-061-000-0000-6346 13,917.25 4TH QTR 2019 SUPPORT FEES 1910045 Mccc Fees N 01-061-000-0000-6346 1,728.96 REAL ASSET MANAGEMENT FEE 1910074 Mccc Fees N 50-000-000-0000-6331 9.47 MEAL - SWAA CONFERENCE 9/27/19 Meals And Lodging N 01-031-000-0000-6242 65.00 ACCT 1140 RISK MGMT WORKSHOP SEM898 Registration Fees N HANSEN/NICOLE3698 01-250-000-0000-6432 960.17 ACCT 5006836 MEDICAL SUPPLIES 64663627 Medical Incarcerated N 01-250-000-0000-6449 9,524.49 HEALTHCARE SERVICES OCT 2019 4301 Medical Agreements Y 2,923.232721 1026 MARK SAND & GRAVEL CO 31,394.751026 88 MATTHEW BENDER & COMPANY INC 1,206.6288 548 MCCC BIN#135033 17,057.16548 14277 McCONN/CHRISTOPHER 9.4714277 546 MCIT 65.00546 10115 MCKESSON MEDICAL-SURGICAL INC 960.1710115 10425 MEND CORRECTIONAL CARE Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 2 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions MARCO TECHNOLOGIES LLC MARK SAND & GRAVEL CO MATTHEW BENDER & COMPANY INC MCCC BIN#135033 McCONN/CHRISTOPHER MCIT MCKESSON MEDICAL-SURGICAL INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-127-000-0000-6330 145.00 MILEAGE - GIS LIS CONFERENCE 10/4/19 Mileage N 10-304-000-0000-6572 456.19 PARTS 1997928 Repair And Maintenance Supplies N 10-304-000-0000-6572 343.56 PARTS 2001529 Repair And Maintenance Supplies N 01-122-000-0000-6304 50.89 ACCT 9988095 OIL CHANGE 727521 Repair And Maintenance N 01-122-000-0000-6304 30.31 ACCT 9988095 OIL CHANGE 728821 Repair And Maintenance N 01-122-000-0000-6304 60.89 ACCT 9988095 OIL CHG/WASH 728950 Repair And Maintenance N 01-201-000-0000-6304 65.05 ACCT 2900 UNIT 1904 OIL/ROTATE 729568 Repair And Maintenance N 10-304-000-0000-6306 46.90 SERVICE 727130 Repair/Maint. Equip N 10-304-000-0000-6306 50.89 SERVICE 728043 Repair/Maint. Equip N 13-012-000-0000-6455 361.00 ACCT F002603 REFERENCE BOOKS 1010513 Reference Books & Literature N 23-705-000-0000-6331 177.19 MEALS - CDA MEETING 10/2/19 188 Meals And Lodging N 10-302-000-0000-6350 1,640.00 SERVICE 888 Maintenance Contractor N 10-304-000-0000-6572 23.47 SUPPLIES 610726 Repair And Maintenance Supplies N 50-000-000-0130-6306 27.79 ACCT 2271 OIL FILTERS 610705 Repair/Maint. Equip N 9,524.4910425 3737 MEYER/GEORGE 145.003737 948 MIDWEST MACHINERY CO 799.75948 42863 MINNESOTA MOTOR COMPANY 304.9342863 3147 MN CONTINUING LEGAL EDUCATION 361.003147 15865 MUDDY MOOSE 177.1915865 7389 MUNICIPAL SERVICE CO, INC 1,640.007389 1056 NAPA OF PERHAM 51.261056 Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 6 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions MEND CORRECTIONAL CARE MEYER/GEORGE MIDWEST MACHINERY CO MINNESOTA MOTOR COMPANY MN CONTINUING LEGAL EDUCATION MUDDY MOOSE MUNICIPAL SERVICE CO, INC NAPA OF PERHAM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-705-000-0000-6560 59.03 ACCT OTTE021 OIL CHG/ROTATE 6215459 Gasoline & Oil - Vehicle N 10-304-000-0000-6306 52.00 SERVICE 6215493 Repair/Maint. Equip N 10-304-000-0000-6306 138.83 SERVICE 6216214 Repair/Maint. Equip N 22-622-000-0625-6369 1,100.00 11 BEAVERS TRAPPED IN DITCH 25 10/7/19 Miscellaneous Charges Y 01-112-108-0000-6485 450.74 ACCT 655-790197 SUPPLIES 56197 Custodian Supplies N 01-112-101-0000-6485 262.05 ACCT 655-790197 SUPPLIES 56198 Custodian Supplies N 01-112-108-0000-6485 420.11 ACCT 655-790197 SUPPLIES 59801 Custodian Supplies N 01-122-000-0000-6240 65.88 SANITATION CODE MTG 10/22/19 6097 Publishing & Advertising N 50-390-000-0000-6240 72.90 NYM WASTE COLLECTION AD 5503 Publishing & Advertising N 71-171-000-0000-6369 1,575.00 MOWING @ TAX FORFEIT PARCELS 2019-71 Miscellaneous Charges N 01-061-000-0000-6330 62.64 MILEAGE - AUG/SEP 2019 SEP2019 Mileage N 01-112-108-0000-6572 250.00 REPAIR WALLPAPER IN DMV 9/19 4346 Repair And Maintenance Supplies N 01-112-102-0000-6572 600.00 PAINT JAIL HALLWAY 9/19 4347 Repair And Maintenance Supplies N 10-304-000-0000-6572 825.52 PARTS 48702 Repair And Maintenance Supplies N 10-304-000-0000-6572 285.77 PARTS 48961 Repair And Maintenance Supplies N 43227 NELSON AUTO CENTER 249.8643227 11057 NELSON/MIKE 1,100.0011057 595 NETWORK SERVICES COMPANY 1,132.90595 13242 NEW YORK MILLS DISPATCH 138.7813242 849 NEW YORK MILLS/CITY OF 1,575.00849 597 NEWBORG/KEVIN 62.64597 11384 NEWMAN PAINTING INC 850.0011384 6006 NORTHERN SAFETY TECHNOLOGY INC Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions NELSON AUTO CENTER NELSON/MIKE NETWORK SERVICES COMPANY NEW YORK MILLS DISPATCH NEW YORK MILLS/CITY OF NEWBORG/KEVIN NEWMAN PAINTING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-303-000-0000-6501 200.84 SUPPLIES 1365606 Engineering And Surveying Supplies N 10-303-000-0000-6501 60.00 SUPPLIES 1367436 Engineering And Surveying Supplies N 50-399-000-0000-6290 320.00 ACCT 67077 ANNUAL INSPECTION 31551 Contracted Services.N 01-201-000-0000-6304 947.36 ACCT OTTE011 TIRES UNIT 1704 6021388 Repair And Maintenance N 10-304-000-0000-6572 2,401.42 PARTS 643201 Repair And Maintenance Supplies N 50-000-000-0170-6565 755.70 ACCT 22631 DIESEL 9/25/19 27537 Fuels - Diesel N 01-201-000-0000-6304 80.00 MOUNT TIRES ON SWAT TRAILER 022650 Repair And Maintenance N 01-201-000-0000-6304 70.00 UNIT 1804 OIL CHG/ROTATE TIRES 022677 Repair And Maintenance N 50-399-000-0000-6487 14,000.00 CARDBOARD RECYCLING CONTAINERS 10714 Tools & Minor Equipment N 01-201-000-0000-6304 109.48 UNIT 1708 TIRE INSTALL/BALANCE 117843 Repair And Maintenance N 01-201-000-0000-6304 72.76 UNIT 1607 TIRE INSTALL/BALANCE 117927 Repair And Maintenance N 01-201-000-0000-6304 43.20 UNIT 1803 TIRE CHANGEOVER 117939 Repair And Maintenance N 01-201-000-0000-6304 27.98 UNIT 1708 WIPER BLADES 117940 Repair And Maintenance N 1,111.296006 1066 NORTHERN STATES SUPPLY INC 260.841066 1295 NOVA FIRE PROTECTION 320.001295 15760 NYHUS FAMILY SALES INC 947.3615760 1073 OLSEN COMPANIES 2,401.421073 612 OLSON OIL CO INC 755.70612 3758 OLSON TIRE & OIL INC 150.003758 4233 OLYMPIC SALES INC 14,000.004233 49008 OTTER TAIL TIRE INC Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions NORTHERN SAFETY TECHNOLOGY INC NORTHERN STATES SUPPLY INC NOVA FIRE PROTECTION NYHUS FAMILY SALES INC OLSEN COMPANIES OLSON OIL CO INC OLSON TIRE & OIL INC OLYMPIC SALES INC Otter Tail County Auditor PAW PUBLICATIONS LLC BATTLE LAKE REVIEW COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0120-6291 3,233.56 HAULING CHARGES 9/23/19 39026 Contract Transportation N 50-000-000-0170-6291 8,027.72 HAULING CHARGES 9/23/19 39026 Contract Transportation N 50-000-000-0120-6291 2,681.20 HAULING CHARGES 10/1/19 39036 Contract Transportation N 50-000-000-0170-6291 8,404.34 HAULING CHARGES 10/1/19 39036 Contract Transportation N 50-399-000-0000-6291 1,456.00 HAULING CHARGES 9/23/19 39026 Contract Transportation N 01-121-000-0000-6331 33.81 MEALS - 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DITCH 45 MTG 9/23/19 Miscellaneous Charges N 50-000-000-0000-6379 250.00 PHARMACEUTICAL DESTRUCTION 2019-35 Miscellaneous Charges N 50-399-000-0000-6565 543.45 ACCT 71928252 92209590 Fuels N 14.099853 867 PERHAM/CITY OF 1,493.04867 13134 PHILLIPPI/DR JAY 475.0013134 11290 PHOENIX SUPPLY 925.8711290 7900 PITNEY BOWES 1,460.947900 8842 POWERPLAN OIB 5,904.258842 8851 PRAIRIE EVENT CENTER 164.008851 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 250.0011107 3867 PRAXAIR DISTRIBUTION INC Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions - 4 Transactions 1 Transactions 1 Transactions PEOPLEFACTS LLC PERHAM/CITY OF PHILLIPPI/DR JAY PHOENIX SUPPLY PITNEY BOWES POWERPLAN OIB PRAIRIE EVENT CENTER PRAIRIE LAKES MUNICIPAL SOLID WASTE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 01-149-000-0000-6369 1,220.00 ACCT 679827 5MB DATA PLAN 1022744 Miscellaneous Charges N 10-304-000-0000-6572 605.62 SERVICE 200-1022750 Repair And Maintenance Supplies N 50-000-000-0120-6565 87.12 ACCT 988529 DIESEL 9/23/19 88050224 Fuels N 50-000-000-0120-6565 47.52 ACCT 988529 DIESEL 88050284 Fuels N 50-000-000-0120-6565 139.44 ACCT 988529 DIESEL 88050287 Fuels N 01-127-000-0000-6276 154.66 WEB ADAPTOR INSTALL 003682 Professional Services N 01-250-000-0000-6432 300.00 CLAIMS 289008, 291578 X-RAYS 014950 Medical Incarcerated N 01-250-000-0000-6331 17.63 MEAL - TASER INSTRUCTOR TRNG 9/26/19 Meals And Lodging N 01-002-000-0000-6818 3,000.00 GOV AFFAIRS SEP 2019 2019-009 Board Contingency N 01-112-000-0000-6572 23.90 ACCT 0313001 SUPPLIES P85185 Repair And Maintenance Supplies N 01-112-000-0000-6572 107.64 ACCT 0313001 SUPPLIES P85357 Repair And Maintenance Supplies N 01-112-000-0000-6572 979.67 ACCT 0313001 PARTS P85390 Repair And Maintenance Supplies N 01-112-000-0000-6572 442.22 ACCT 0313001 BRUSH KIT P85622 Repair And Maintenance Supplies N 543.453867 12526 PRECISE MRM LLC 1,825.6212526 45475 PRO AG FARMERS CO OP 274.0845475 1836 PRO-WEST & ASSOCIATES INC 154.661836 11855 PROFESSIONAL PORTABLE X-RAY INC 300.0011855 14970 PRUDHOMME/BRYCE 17.6314970 15407 PSICK CAPITOL SOLUTIONS INC 3,000.0015407 9166 RDO EQUIPMENT CO 1,553.439166 8622 RDO TRUCK CENTERS Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions PRAXAIR DISTRIBUTION INC PRECISE MRM LLC PRO AG FARMERS CO OP PRO-WEST & ASSOCIATES INC PROFESSIONAL PORTABLE X-RAY INC PRUDHOMME/BRYCE PSICK CAPITOL SOLUTIONS INC RDO EQUIPMENT CO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6306 2,582.42 REPAIR 142209FF Repair/Maint. Equip N 10-304-000-0000-6306 298.87 REPAIR 142452FF Repair/Maint. Equip N 10-304-000-0000-6572 83.81 PARTS 721072F Repair And Maintenance Supplies N 10-304-000-0000-6572 372.67 PARTS 721194F Repair And Maintenance Supplies N 10-304-000-0000-6572 362.16 PARTS 721227F Repair And Maintenance Supplies N 10-304-000-0000-6572 137.41 PARTS 721577F Repair And Maintenance Supplies N 10-304-000-0000-6572 308.37 PARTS 721664F Repair And Maintenance Supplies N 50-399-000-0000-6304 19,158.68 ACCT 9660 REPLACE TRANSMISSION 142599FF Repair And Maint-Vehicles N 01-601-000-0000-6292 1,039.03 ACCT 5007218 EGGEN AUG 2019 0300023675 4 H Summer Assistance N 01-601-000-0000-6292 1,278.80 ACCT 5007218 STEVENS AUG 2019 0300023721 4 H Summer Assistance N 01-601-000-0000-6270 73,779.99 ACCT 5007218 JUL-SEP 2019 MOA 0300023845 Misc Professional-Educator N 01-205-000-0000-6273 200.00 BODY TRANSPORT C KELLER 201236 Coroner Expense 6 10-304-000-0000-6572 884.53 PARTS IA14850 Repair And Maintenance Supplies N 10-304-000-0000-6572 131.37 PARTS IA15154 Repair And Maintenance Supplies N 01-101-000-0000-6330 150.22 MILEAGE - FIDLAR MEETING 10/3/19 Mileage N 01-149-000-0000-6354 363.51 REPLACE MIRROR HOUSING 24591 Insurance Claims N 50-000-000-0120-6290 1,680.00 EQUIP HRS/SALARY HENNING TSF 104361 Contracted Services.N 50-000-000-0130-6290 5,560.00 EQUIP HRS/SALARY NE LANDFILL 104361 Contracted Services.N 23,304.398622 9547 REGENTS OF THE UNIVERSITY OF MN 76,097.829547 675 RINGDAHL AMBULANCE INC 200.00675 1819 RUFFRIDGE-JOHNSON EQUIP CO INC 1,015.901819 13735 SCHMALTZ/CAROL 150.2213735 10885 SCHMITZ BODY PAINT & REPAIR INC 363.5110885 697 SCOTT HOFLAND CONSTRUCTION INC Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions RDO TRUCK CENTERS REGENTS OF THE UNIVERSITY OF MN RINGDAHL AMBULANCE INC RUFFRIDGE-JOHNSON EQUIP CO INC SCHMALTZ/CAROL SCHMITZ BODY PAINT & REPAIR INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 01-002-000-0000-6369 19.66 K3210 1OCT19 Miscellaneous Charges N 01-061-000-0000-6680 5,204.00 ACCT 1079757 4 COMPUTERS B10608017 Computer Hardware N 14-061-000-0000-6680 71,555.00 ACCT 1079757 55 COMPUTERS B10631236 Computer Hdwe And Disks N 01-149-000-0000-6354 335.00 GRAPHICS FOR UNIT 1701 4951 Insurance Claims Y 01-061-000-0000-6330 99.53 MILEAGE - SEP 2019 SEP2019 Mileage N 01-002-000-0000-6818 4,507.42 LRSP PROFESSIONAL SERVICES 11025.00-20 Board Contingency N 10-303-000-0000-6278 2,895.41 SERVICE 10246.00-15 Engineering & Hydrological Testing N 10-303-000-0000-6278 751.55 SERVICE 11568.00-14 Engineering & Hydrological Testing N 10-301-000-0000-6406 397.04 SUPPLIES 1625863535 Office Supplies N 01-112-101-0000-6485 84.42 ACCT 00224000 SUPPLIES 840607-1 Custodian Supplies N 01-112-101-0000-6485 84.42 ACCT 00224000 SUPPLIES 841104-1 Custodian Supplies N 01-112-101-0000-6485 781.10 ACCT 00224000 SUPPLIES 842089 Custodian Supplies N 01-112-108-0000-6485 330.81 ACCT 00224002 SUPPLIES 842092 Custodian Supplies N 01-112-000-0000-6572 554.00 ACCT 00224000 ICE MELT 842096 Repair And Maintenance Supplies N 01-112-000-0000-6572 550.00 ACCT 00224002 ICE MELT 842097 Repair And Maintenance Supplies N 7,240.00697 19005 SERVICE FOOD SUPER VALU 19.6619005 10001 SHI CORP 76,759.0010001 48638 SIGNWORKS SIGNS & BANNERS LLC 335.0048638 7460 SIMENGAARD/PAUL 99.537460 6321 SRF CONSULTING GROUP INC 8,154.386321 10646 STAPLES BUSINESS CREDIT 397.0410646 48183 STEINS INC Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPER VALU SHI CORP SIGNWORKS SIGNS & BANNERS LLC SIMENGAARD/PAUL SRF CONSULTING GROUP INC STAPLES BUSINESS CREDIT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-112-109-0000-6253 122.86 ACCT 511470045328 AUG2019 Garbage N 01-112-106-0000-6253 227.74 ACCT 511470014963 SEP2019 Garbage N 01-112-109-0000-6253 122.86 ACCT 511470045328 SEP2019 Garbage N 50-000-000-0110-6291 3,349.00 ACCT 20479 BATTLE LAKE SEP2019 Contract Transportation N 50-000-000-0120-6291 1,340.00 ACCT 20489 HENNING SEP2019 Contract Transportation N 50-000-000-0130-6291 2,361.00 ACCT 20487 NEW YORK MILLS SEP2019 Contract Transportation N 50-000-000-0150-6291 1,950.00 ACCT 20477 PELICAN RAPIDS SEP2019 Contract Transportation N 50-000-000-0130-6426 150.00 STEEL TOE BOOTS 9/1/19 Clothing Allowance N 50-000-000-0130-6379 15.00 MPCA OPERATOR CERTIFICATION 9/19/19 Miscellaneous Charges N 01-201-000-0000-6526 143.96 ACCT 974 TACTICAL POUCHES I1387754 Uniforms N 01-201-000-0000-6526 217.97 ACCT 974 BINOCULARS/MAG I1388479 Uniforms N BACKMAN/KELLY12978 01-201-000-0000-6526 59.99 ACCT 974 HOLSTER I1388506 Uniforms N BACKMAN/KELLY12978 01-201-000-0000-6526 69.97 ACCT 974 9MM MAGAZINES I1388923 Uniforms N BACKMAN/KELLY12978 01-201-000-0000-6526 329.97 ACCT 974 BADGE/JACKET/HOLDER I1388946 Uniforms N 14-201-000-0000-6687 22,921.00 ACCT 974 BODY ARMOR I1391603 Equipment-Current Year N 14-201-000-0000-6687 2,768.00 ACCT 974 BODY ARMOR I1391605 Equipment-Current Year N 01-250-000-0000-6269 4,773.36 C1252000 MEALS 8/31-9/6/19 INV2000056354 Professional Services-Kitchen N 01-250-000-0000-6269 4,750.97 C1252000 MEALS 9/7-13/19 INV2000057139 Professional Services-Kitchen N 01-250-000-0000-6269 4,872.44 C1252000 MEALS 9/14-20/19 INV2000057684 Professional Services-Kitchen N 01-250-000-0000-6269 4,907.85 C1252000 MEALS 9/21-27/19 INV2000058324 Professional Services-Kitchen N 2,384.7548183 166 STEVE'S SANITATION INC 9,473.46166 14790 STONE/GARY 165.0014790 168 STREICHERS 26,510.86168 6642 SUMMIT FOOD SERVICE, LLC 19,304.626642 42537 THIS WEEKS SHOPPING NEWS Page 26Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 7 Transactions 2 Transactions 7 Transactions 4 Transactions STEINS INC STEVE'S SANITATION INC STONE/GARY STREICHERS SUMMIT FOOD SERVICE, LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-043-000-0000-6240 116.40 ACCT 1981 REAL ESTATE TAXES 57950 Publishing & Advertising N 13-012-000-0000-6455 899.53 ACCT 1000551281 LIBRARY PLAN 840994429 Reference Books & Literature N 01-250-000-0000-6432 1,906.25 ACCT 756389 MEDICATIONS SEP2019 Medical Incarcerated N 01-112-108-0000-6342 282.84 ACCT 50366 BRONZE SERVICE 3004850857 Service Agreements N 01-112-101-0000-6342 583.43 ACCT 50366 PLATINUM SERVICE 3004850980 Service Agreements N 01-112-104-0000-6342 300.52 ACCT 50366 BRONZE SERVICE 3004851625 Service Agreements N 01-112-101-0000-6342 829.29 ACCT 50366 GOLD SERVICES 3004852849 Service Agreements N 50-000-000-0120-6306 1,450.08 REPAIRS TO JD3105K 024259 Repair/Maint. Equip N 10-302-000-0000-6512 361.30 SUPPLIES FP0000015900 Culverts N 10-304-000-0000-6406 999.66 SUPPLIES 112376909 Office Supplies N 10-304-000-0000-6406 115.52 SUPPLIES 112500237 Office Supplies N 01-149-000-0000-6210 10,000.00 ACCT 40038176 METER 4334612 031-332 Postage & Postage Meter N 01-201-000-0000-6304 500.00 ACCT 568303 TIRES 6028393 Repair And Maintenance N 116.4042537 183 THOMSON REUTERS - WEST 899.53183 7249 THRIFTY WHITE PHARMACY 1,906.257249 77 THYSSEN KRUPP ELEVATOR CORPORATION 1,996.0877 1999 TNT REPAIR INC 1,450.081999 1841 TRUENORTH STEEL 361.301841 13132 ULINE 1,115.1813132 148 UNITED STATES POSTAGE SERVICE 10,000.00148 11064 US AUTOFORCE Page 27Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions THIS WEEKS SHOPPING NEWS THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY THYSSEN KRUPP ELEVATOR CORPORATION TNT REPAIR INC TRUENORTH STEEL ULINE UNITED STATES POSTAGE SERVICE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-061-000-0000-6342 1,582.26 ACCT 33780558 CN 500-0589834 395861362 Service Agreements N 10-304-000-0000-6406 10.99 SUPPLIES A347983 Office Supplies N 10-304-000-0000-6572 29.98 SUPPLIES A347983 Repair And Maintenance Supplies N 01-122-000-0000-6369 998.35 ACCT 7490 SHORELAND MGMT BOOK 436951 Miscellaneous Charges N 01-122-000-0000-6406 613.45 ACCT 7490 IMPERVIOUS SURFACE 436952 Office Supplies N 01-124-000-0000-6406 657.35 ACCT 7490 BROWN ENVELOPES 436940 Office Supplies N 01-112-000-0000-6404 225.00 ACCT 9804282 COLUMBIAN COFFEE 874126 Coffee Supplies N 01-043-000-0000-6267 494.79 CREDIT CLERK SERVICE Q3 2019 JS-3916 Electronic Pmt Charges N 01-043-000-0000-6267 258.00 E-CHECK PROCESSING Q3 2019 JS-3933 Electronic Pmt Charges N 01-112-106-0000-6572 445.20 ACCT 351623 LIGHTING 15336787-00 Repair And Maint Supplies N 10-302-000-0000-6511 295,516.00 HOT MIX Bituminous Mix N 01-280-000-0000-6330 194.88 MILEAGE - WORKSHOPS 10/3/19 Mileage N 01-280-000-0000-6330 106.72 MILEAGE - AMC POLICY CONF 9/13/19 Mileage N 500.0011064 15431 US BANK EQUIPMENT FINANCE 1,582.2615431 2068 VERGAS HARDWARE 40.972068 51002 VICTOR LUNDEEN COMPANY 2,269.1551002 3706 VIKING COCA-COLA 225.003706 6599 VISUAL GOV SOLUTIONS LLC 752.796599 761 VOSS LIGHTING 445.20761 2071 WADENA ASPHALT INC 295,516.002071 11184 WALETZKO/PATRICK Page 28Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions US AUTOFORCE US BANK EQUIPMENT FINANCE VERGAS HARDWARE VICTOR LUNDEEN COMPANY VIKING COCA-COLA VISUAL GOV SOLUTIONS LLC VOSS LIGHTING WADENA ASPHALT INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:56:03PM10/10/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-280-000-0000-6330 175.16 MILEAGE - AMEM CONF/TRNG 9/19/19 Mileage N 01-280-000-0000-6330 51.04 MILEAGE - DAMAGE ASSESS TRNG 9/24/19 Mileage N 10-304-000-0000-6572 60.64 PARTS 3-292470010 Repair And Maintenance Supplies N 50-000-000-0110-6853 629.46 ACCT 3-85099-73002 0002116-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 7,139.62 ACCT 3-85099-73002 0002116-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 1,382.33 ACCT 3-85099-73002 0002116-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 922.47 ACCT 3-85099-73002 0002116-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 20,279.76 ACCT 3-85099-73002 0002116-0010-1 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0000-6978 488.50 ACCT 21-40690-33001 0480505-1766-2 Ag Plastic Expenses N 50-000-000-0130-6565 172.80 PREMIUM DIESEL FUEL 9/25/19 025293 Fuels N 50-000-000-0170-6306 224.10 ACCT 6842300 CUTTING EDGE SW020113709 Repair/Maint. Equip N 50-399-000-0000-6306 68.66 ACCT 6842300 COUPLINGS PC020294559 Repair/Maint. Equip N 527.8011184 1655 WALLWORK TRUCK CENTER 60.641655 2278 WASTE MANAGEMENT 30,842.142278 3720 WELLER OIL CO 172.803720 2086 ZIEGLER INC 292.762086 1,061,145.26 Page 29Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 6 Transactions 1 Transactions 2 Transactions Final Total ............193 Vendors 427 Transactions WALETZKO/PATRICK WALLWORK TRUCK CENTER WASTE MANAGEMENT WELLER OIL CO ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES12:56:03PM10/10/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems Page 30Audit List for Board Otter Tail County Auditor Community Development Authority Prairie Lakes Municipal Sw Authority Amount 239,526.42 General Revenue Fund 1 13,628.62 General Fund Dedicated Accounts 2 580,665.03 Road And Bridge Fund 10 2,467.15 Law Library Fund 13 97,244.00 Capital Improvement Fund 14 1,768.00 County Ditch Fund 22 378.79 23 122,292.25 Solid Waste Fund 50 1,600.00 51 1,575.00 Forfeited Tax Sale Fund 71 1,061,145.26 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . To: Board of Commissioners From: Michael A. Schommer, Director RE: Out-of-State Travel Request Date: January 5-8, 2020 I am requesting approval for myself and 1-2 Probation Agents to attend the American Probation and Parole Association 2020 Winter Training Institute in New Orleans, being held January 5-8, 2020. This national conference brings together professionals from all over the country to learn about evidence-based practices. Some agencies share their implementation strategies as far as what worked and what they would do different. I would like to bring at least one agent with me to assist in creating ‘buy-in’ to implementing new evidence-based practices. This national conference will provide staff with the ability to see how agencies across the country are moving forward with evidence-based practices. Flight, room, and registration would be covered by Probation Fees, so no taxpayer funds would be utilized. Costs for attending the conference are listed as per person: • $510 Flight out of Fargo • $600 Hotel room for conference • $390 Conference Registration • $400 Car Rental (one for OTC Probation) If approved for travel, I would select one Juvenile Agent to attend and, if approved, one adult agent. Everyone would attend different sessions related to our position and we would discuss what we learned. We would then bring back the information to share with the office as we look to implement additional evidence-based practices. Long-Term Care and MnCHOICES Annual Report to Board for CY 2018 ______________________________________________________ A Multidisciplinary Team of Social Workers and Public Health Nurses Long-Term Care October 2019 What We Do • Elderly Waiver - A person may qualify for home and/or community-based services if they are on MA, age 65 or over, and are nursing home level of care. Many of these people are on a health plan. If a person is not on Medical Assistance, they may qualify for Alternative Care. • Community Well – A person on MA, on a health plan, age 65 or over, but not meeting level of care can receive “Community Well” Care Coordination. • SNBC – If a person is between ages 18-64, has a certified disability, is on Medical Assistance, and is enrolled in the UCare Health Plan, Care Coordination is provided by Otter Tail County. What is Going Well • Otter Tail County contracts with Blue Plus and UCare Manage Care Organizations/Health Plans for people on MSHO or MSC+. Audits for CY 2018 found Otter Tail County compliant at 100% on nearly all requirements. Opportunities for Growth • System utilization within BCBS platforms Number of People served in 2018 • Care Coordination was provided for 361 Elderly Waiver, Alternative Care and ECS recipients. • Secure Blue and UCare Care Coordination was provided for 196 Community Well recipients. • UCare SNBC Care Coordination served 267 people in 2018. • UCare MSHO/MSC+ Nursing Home Care Coordination served 28 people in 2018. MnCHOICES What We Do • Comprehensive voluntary person-centered assessments for the general population to assess general health, the person’s ability to take care of routine daily activities, and help they receive from others. We help people make decisions about long-term services and supports. • Initial new referrals and annual reassessments for Disability Waiver participants • Personal Care Assistance Assessments What is Going Well The County of Residence/County of Financial Responsibility Process took effect in 2018 requiring increased communication with other lead agencies and assuring person- centered planning. Opportunities for Growth • MnCHOICES 2.0 has been delayed, allowing for increased efficiency within the current system. Number of People served in 2018 • Otter Tail County has 8 Certified Assessors and each assessor completed an average of 12 assessments a month. • In 2018, Otter Tail County provided 1118 assessments and reassessments to people located in the person’s home and community. H STATE OF MINNESOTA MINNESOTA DEPARTMENT OF VETERANS AFFAIRS COUNTY VETERANS SERVICE OFFICE OPERATIONAL ENHANCEMENT GRANT PROGRAM GRANT AGREEMENT This grant agreement is between the State of Minnesota, acting through its Commissioner of the MINNESOTA DEPARTMENT OF VETERANS AFFAIRS ("State" or "MDVA") and Ottertail County, South Court Building, 505 S. Court St., Suite 2, Fergus Falls, MN, 56537, ("Grantee"). Recitals 1. Under Minnesota Statutes §197.608, as amended by Minnesota Laws 2019, Chapter 10, Article 1, Section 37, Subdivision 2, the State is empowered to enter into this grant. 2. The State is in need of enhancing the operation of the County Veterans Service Offices (CVSO). This grant must be used to enhance the operations of the Grantee's CVSO under Minnesota Statutes §197.608, Subdivision 4(a), and should not be used to supplant or replace other funding. 3. The Minnesota Legislature has funded grants to the counties through MDVA for many years. The established practice has been to provide advanced payments of the full grant amount to the Grantee. This has been done to ensure that the counties have sufficient funds available to conduct programming and complete the tasks required by the grant. The counties often have limited cash reserves and do not have the financial capabilities to make grant expenditures first and wait for reimbursements from the State. Therefore, based on their past performance, MDVA is confident that the Grantee will be able to account for the grant funds and abide by the terms of the grant agreement. 4. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State. Pursuant to Minnesota Statutes §16B.98 Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Agreement 1. Term of Grant Agreement 1.1 Effective date: July 1, 2019, or the date the State obtains all required signatures under Minn. Stat. §16B.98, Subd. 5, whichever is later. Per, Minn. Stat. § 16B.98 Subd. 7, no payments will be made to the Grantee until this grant agreement is fully executed. The Grantee must not begin work under this grant agreement until this agreement is fully executed and the Grantee has been notified by the State's Authorized Representative to begin the work except as permitted by Minnesota Statutes §16B.98, Subdivision 11. 1.2 Expiration date: June 30, 2020, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms: The following clauses survive the expiration or cancellation of this grant agreement: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 2. Grantee's Duties The Grantee, who is not a state employee, will: 2.1 Comply with required grants management policies and procedures set forth through Minn. Stat. §16B.97, Subd. 4(a) (1). 2.2 Conduct this grant only as authorized under Minnesota Statute 197.608, Subd.5. This grant must not be used to supplant any existing funding, or to duplicate any programs or services available to Veterans from other agencies or organizations. 2.3 Conduct the CVSO Operational Enhancement Grant Program ("Program") by purchasing one, or more, of the allowable goods and services as specified in the CVSO Operational Enhancement Grant Items Approved/Disapproved, Attachment A, which is attached and incorporated into this grant agreement. If the Grantee wishes to purchase a good or service not listed on the approved items list of the CVSO Operational Enhancement Grant Items Approved/Disapproved, Attachment A, they must submit an email request to the State Authorized Representative listing the item, the estimated cost, and how the item will benefit county veterans. The item may only be purchased with grant funds upon receipt of written approval from State Authorized Representative. 2.4 Comply with the requirements as specified in the MDVA Grants Manual (Rev. 5), Attachment B, which is incorporated into this grant agreement by reference and available on the MDVA Website - Grants Page: http://mn.gov/mdva/resources/federalresources/grants/). In the event that any provision of the MDVA Grants Manual (Rev. 5), Attachment B, is not consistent with any language of the grant agreement, then the terms of this grant agreement supersede the inconsistent provision. 2.5 Upon executing the grant agreement, the Grantee must submit to the State for approval: 2.5.1 A Conflict of Interest Disclosure Form (page 1 only) for Grantee staff members with fiscal and/or programmatic responsibilities for administering the grant as required in the MDVA Grants Manual (Rev. 5), Attachment B; 2.5.2 The current annual County Budget for the CVSO Program, a sample of which is attached and incorporated into this grant agreement as Attachment C; and 2.5.3 A County Board Resolution with a raised County seal, a sample of which is attached and incorporated into this grant agreement as Attachment D. 2.6 If at any time during administering the grant, a personal or professional conflict of interest situation becomes apparent, the Grantee shall disclose that conflict immediately to the State Authorized Representative in writing as provided for in the MDVA Grants Manual (Rev. 5), Attachment B, to determine if corrective action is necessary. 2.7 Upon the conclusion of this Project, the Grantee must close out the grant as specified in the MDVA Grants Manual (Rev. 5), Attachment B to the satisfaction of the State, in order to account for all grant funds expended. Grantees must document expenditures using the CVSO Budget Expenditure Spreadsheet, Attachment E, in Excel format, a sample of which is attached and incorporated into this grant agreement. Grant expense supporting documentation (e.g. invoices and receipts) must be retained on-file and must be made available to the State Authorized Representative upon request. 2.8 In the event that any provision of the Grantee's charter or mission, incorporated into this grant agreement by reference, is not consistent with any portion of the grant agreement, then the terms of this grant agreement supersede the inconsistent provision. 2.9 Allow the State, at any time, to conduct periodic site visits and inspections to ensure work progress as specified in the MDVA Grant Manual (Rev. 5), Attachment B, including a final inspection upon grant completion. FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 3. Time The Grantee must comply with all the time requirements described in this grant agreement. In the performance of this grant agreement, time is of the essence. 4. Consideration and Payment 4.1 Consideration. Consideration for all services performed by Grantee pursuant to this grant agreement shall be paid by the State as follows: 4.1.1 Compensation. The Grantee will be paid an Advanced Payment lump sum of $12,500.00 and must utilize funds for allowable goods and services as specified in the CVSO Operational Enhancement Grant Items Approved/Disapproved, Attachment A. 4.1.2 Travel Expenses. Travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant agreement is an allowable expense. The total travel budget may comprise all or a portion of the Total Obligation. The Grantee will report all travel-related expense on the Travel Log (as provided in the MDVA Grant Manual (Rev. 5), Attachment B) in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). Travel and subsistence expenses incurred outside Minnesota is allowed, when necessary for the accomplishment of routine tasks (e.g. transporting Veterans to medical appointments, attending conferences etc.) related to the CVSO work. 4.1.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $12,500.00 (Twelve thousand five hundred dollars and no cents) 4.2 Payment 4.2.1 Invoices. The State will promptly pay the Grantee an Advance Payment lump sum payment upon execution of this grant agreement. 4.2.2 Eligible Costs. In order to be eligible for grant funds, costs must be reasonable, necessary, and allocated to the grant, permitted by appropriate State cost principles, approved by the State and determined to be eligible pursuant Minnesota Statutes §197.608, as amended by Minnesota Laws 2017, Chapter 4, Article 1, Section 38, Subdivision 2 and this grant agreement. 4.2.3 Unexpended Funds. If the work specified in the Grantee's Duties is not completed, or is completed without expending the budgeted total of MDVA grant funds, the Grantee shall apply MDVA grant funds towards the total cost properly expended on the Tasks specified in the Grantee's duties, and shall promptly return to the MDVA any funds greater than $25.00 not so expended. All advance payments on the grant must be reconciled within 12 months of issuance or within 20 business days of the end of the grant period, whichever comes first. 4.3 Contracting and Bidding Requirements. 4.3.1 Any services and/or materials that are expected to cost $100,000 or more must undergo a formal notice and bidding process. 4.3.2 Services and/or materials that are expected to cost between $25,000 and $99,999 must be competitively awarded based on a minimum of three (3) verbal quotes or bids. FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 4.3.3 Services and/or materials that are expected to cost between $10,000 and $24,999 must be competitively awarded based on a minimum of two (2) verbal quotes or bids or awarded to a targeted vendor. 4.3.4 The grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through these entities are used when possible; • State Department of Administration's Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List • Metropolitan Council's Targeted Vendor list: Minnesota Unified Certification Program • Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Program 4.3.5 The grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. 4.3.6 The grantee must maintain support documentation of the purchasing and/or bidding process utilized to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. 4.3.7 Notwithstanding 4.3.1 - 4.3.4., the State may waive bidding process requirements when: 4.3.7.1 Vendors included in response to competitive grant request for proposal process were approved and incorporated as an approved work plan for the grant; and 4.3.7.2 It is determined there is only one legitimate or practical source for such materials or services and that grantee has established a fair and reasonable price. 4.3.8 For projects that include construction work of $25,000 or more, prevailing wage rules apply per; Minn. Stat. §§177.41 through 177.44 consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. A prevailing wage form should accompany these bid submittals. 4.3.9 The grantee must not contract with vendors who are suspended or debarred in MN: http://www.mmd.admin.state.mn.us/debarredreport.asp 4.3.10 The Grantee will record all contract and bidding quotes according to the bidding threshold specified above on the Contract and Bidding Log Sheet, as provided in the MDVA Grants Manual (Rev. 5), Attachment B, and submit this record with the Final Report (as applicable). 5. Conditions of Payment All services provided by the Grantee under this grant agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment, or will return payment already received, for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. The Grantee will be bound by the MDVA Grant Manual, (Rev. 5), Attachment B, as provided by the State. FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 6. Authorized Representative The State's Authorized Representative is Liz Kelly, Grants Specialist, Minnesota Department of Veterans Affairs, Veterans Service Building, 20 West Street, St. Paul, Minnesota 55155, 651-201- 8225, liz.kellv(Sstate.mn.us or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant agreement. The Grantee's Authorized Representative is Charlie Kampa, CVSO, Ottertail County, South Court Building, 505 S. Court St., Suite 2, Fergus Falls, MN, 56537, (218) 998-8608, ckampa@co.ottertail.mn.us, or his/her successor. If the Grantee's Authorized Representative changes at any time during this grant agreement, the Grantee must immediately notify the State. 7. Assignment, Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant agreement without the prior written consent of the State, approved by the same parties who executed and approved this grant agreement, or their successors in office. 7.2 Amendments. Any amendments to this grant agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant agreement, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant agreement, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant agreement, whether written or oral, may be used to bind either party. 8. Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant agreement. 9. State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10. Government Data Practices and Intellectual Property 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this clause, the Grantee must immediately notify the State. The State will give FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 5 the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law. 10.2 Intellectual Property Rights 10.2.1 Intellectual Property Rights. The State owns all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the works and documents created and paid for under this grant agreement. The "works" means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this grant agreement. "Works" includes documents. The "documents" are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Grantee, its employees, agents, or subcontractors, in the performance of this grant agreement. The documents will be the exclusive property of the State and all such documents must be immediately returned to the State by the Grantee upon completion or cancellation of this grant agreement. To the extent possible, those works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." The Grantee assigns all right, title, and interest it may have in the works and the documents to the State. The Grantee must, at the request of the State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the works and documents. 10.2.2 Obligations 10.2.2.1 Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Grantee, including its employees and subcontractors, in the performance of this grant agreement, the Grantee will immediately give the State's Authorized Representative written notice thereof, and must promptly furnish the State's Authorized Representative with complete information and/or disclosure thereon. 10.2.2.2 Representation. The Grantee must perform all acts, and take all steps necessary to ensure that all Intellectual property rights In the works and documents are the sole property of the State, and that neither Grantee nor its employees, agents, or subcontractors retain any interest in and to the works and documents. The Grantee represents and warrants that the works and documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, the Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless the State, at the Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the works or documents infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 6 action arises, or in the Grantee's or the State's opinion is likely to arise, the Grantee must, at the State's discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing works or documents as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. 11. Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12. Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant agreement. All projects primarily funded by state grant appropriation must publicly credit the Minnesota Department of Veterans Affairs, and list MDVA as a Sponsor on the Grantee's website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13. Governing Law, Jurisdiction, and Venue 13.1 Minnesota law, without regard to its choice-of-law provisions, governs this grant agreement. Venue for all legal proceedings out of this grant agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14. Termination 14.1 Termination by the State. The State may immediately terminate this grant agreement with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this grant agreement, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. If the Grantee does not commence the grant project within six (6) months of the effective date of this grant agreement, as evidenced by the incurrence of documented expenses for eligible grant costs, then this grant agreement shall be reviewed by MDVA, and may be terminated and the funds returned to MDVA to be reallocated. 14.3 Termination for Insufficient Funding. The State may immediately terminate this grant agreement if: 14.3.1 It does not obtain funding from the Minnesota Legislature; FY2020 County Veteran Service OlTice (CVSO) Grant Agreement MDVA 7 14.3.2 Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must he by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will he entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 15. Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. FY2020 County Veteran Service OtTice (CVSO) Grant Agreement MDVA APPROVED: 1. STATE ENCUMBRANCE VERIFICATION 3. STATE AGENCY Individual certifies that funds have been encumbered as required by Minn. Stat. " 16A.15 and 16C.05 Subd. 2 (a) (3). By: (with delegated authority) Signed: Title: Date: "7- ^ Date:. SWIFT Contract/PO Nolsl.l^ 2. GRANTEE- The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By:. Title: Date: By:. Title: Date: FY2020 County Veteran Service ORice Grant Agreement MDVA ATTACHMENT A CVSO Grant - Items Approved/Disapproved - FY2020 Minnesota Statute § 197.608, as amended, provides that this grant may be utilized for the following general purposes. • To provide outreach to the county's veterans. • To assist In the relntegratlon of combat veterans Into society. • To collaborate with other social service agencies, educational Institutions, and other community organizations for the purposes of enhancing services offered to veterans. • To reduce homelessness among veterans. • To enhance the operations of the county veterans service office. Only the Items approved on this form are authorized for purchase using grant funds. The MDVA will seek recovery from your county for any items not on this list that have been purchased with grant funds. Expenses must be incurred (e.g. invoice date/service period) before the end of the arant period (June 30, 2020) EQUIPMENT & SUPPLIES Monitors and Dual monitor video cards Teleconferencing equipment Laptops/Tablet PC's/l-Pad (including accessories) Paper shredders or shredding contracts Personal computers - Desktop TV /DVD combinations Printers/Scanners Mobile broadband data access device/Hotspot Phone & Internet Service/Cellular Phones/ Smart Phones/Headsets - Phone ONLY Fax machines and installation of initial phone line Photo copiers (or 12 month lease) (including user maintenance agreements.) Cell Phone Repeater (and installation) Digital Video Recorders, Cameras, Projectors - LCD/DLP Office Supplies related to administering the CVSO grant (e.g. copy paper, toner cartridges, ink cartridges, label printers and supplies etc.). Office Furniture that is necessarv and is directly related to computerization and organization efforts (reouired furniture for newly purchased equipment such as computer desk, printer stand, scanner table, etc. or other items to increase organization like filing cabinets, etc.). Office Furniture that is necessarv and is directiv related to *new/increased staffing (desk, chair, cubicles, etc.). Note: Locking filing cabinets, sit/stand desk accessories and new furniture to accommodate Veterans' visits in VSO office OK anytime. COMPUTER SOFTWARE, TRAINING & REFERENCE MATERIALS Extended Warranties/extended maintenance contracts-on equipment and related software purchased during current grant cycle only. (1 year max) Veterans Information/Case Management Systems and Software (Including user maintenance agreements.) Reference Materials (Medical dictionaries, VA rules and regulations manuals, etc.). CVSO Trainings/Webinars • * Training at iocai colleges - Includes all staff in CVSO Office and must relate to the position of CVSO/ACVSO. (Must be pre-approved) • Admin Staff Training MACVSO Assistant and Secretaries Conference • Allowed for CVSOs and ACVSOs who are guaiified under MS 197.601. FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 10 MARKETING Marketing Expenses (Display boards, radio airtlme, TV alrtime and newspaper ads, billboards, CVSO shirts & jackets (even/ ad must reference the LinkVet) Note; Proof of LInkVet is required for every expenditure at grant closeout. Publicity Items (Magnets, Brochures, holiday cards. Challenge Coins - must include reference to LinkVet) up to a maximum of 15% of the annual CVSO grant amount, (e.g. Total Grant Amount $7,500 = $1,125 publicity items.) Note: Proof of LinkVet is required for everv exoenditure at grant closeout. MISCELLANEOUS Salary Expenses for new, increased CVSO staff that provide direct services to Veterans. Note - Salaries may also by applied to CVSO grant in subsequent years. VETERANS SERVICES Payments made to a third party on behalf of a Veteran, their survivors or their dependents, such as mortgage, rent, auto loans, insurance, credit cards, etc. without prior State approval. Veteran Homelessness • Expenses related to the goal of reducing Veteran homelessness (Must be MDVA pre- approved). • Supplies for Homeless Vets (e.g. backpacks, blankets etc.) Transportation expenses related to the transport of Veterans needing to access their benefits (Including van/vehicle purchases/lease for this primary purpose, maintenance, fuel, etc.) Medical Expenses • To pay for 2"'' opinions on previously denied VA disability claims. • Assisted listening devices "Outreach" Expenses such as benefits fairs, town halls and seminars^ allowed for events when CVSO staff are physically present to handout Veteran information and answer Veteran's questions. (Refreshments & food over $500.00 must be pre-approved) Returning Service Member Reintegration • Including travel expenses to official reintegration events • Veteran Trainings/Webinars Veteran Medallions • Veteran Medallion Samples (VA Marker) (three sizes) to display in the office • Veteran Cemeterv Markers/Flag Holders (Replacement of damaged/stolen MDVA supplied) • Veteran Cemeterv Markers/Flag Holders (New for Veterans not eligible for MDVA supplied) Gift Cards (gas, food, bus, hotel etc.) All Gift Card purchases applied to a grant in a given year must be logged on the Gift Certificate Log and ^ distributed to Veterans within the same grant period. CVSO Staff Meals related to official travel for required training are allowable as specified in Chapter 15 - Expense Reimbursement per the State of Minnesota "Commissioner's Plan" located at www.mn.gov/mmb Website. Expenses related to the collaboration with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans. Note: A detailed Account Activity Statement including 1) Veteran Name, 2) Total Dollars, 3) Payee Info and 4) Description is required for the Final Closeout Report. *NOTE: The maximum purchase price for certain items does NOT include tax or shipping charges. Items Not Approved: • Direct cash assistance payments to Veterans, their survivors or dependents. • Donations & Sponsorships (including donations to Veteran Service Organization events) FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA Attachment B MDVA Grant Manual Rev. 5 (available on the MDVA website - Grants Page: https://mn.gov/mdva/resources/federalresources/grants/ FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 12 Attachment C County Budget EXAMPLE - County Veteran Service Office Program 12/13/18 10:27AM 01 FUND ONERAl. REVENUE FUND COUNTY A A A fca isJiiDRAirn nNANCiAinrrou USER- SELECTED BUXXST REPORT 121 DErr RIND 2019 Spent Year Account Number Account Desatotlon Bunr^FT To Date Mo.m- 12 DEFT Veterans Service Officer 0M21-OOO OOOO 6103 Salutes Ftil Ttoe 6ai26 0 0M21 oca 0000 61 SO Life Insurance ^48 0 01 121-0000000 61S3 Health Insurance ia2oo 0 01 121- 000-0000-6163 Para • Employer 6,100 0 01-121 000-O0DO617S Rca- Employer 5,100 0 01-121- 000-OOOO 6201 TclcphDnc 800 0 01-121- 000-OOOO 6202 ^stage 318 0 01-121-000-0000 6Z2S Wtvans Rides 22,600 0 01- 121-OOO OOOO- 62-10 Advertlslng/Nocloes/SubscrlptfonB 1,250 0 01-121-000-OOOO- 6241 0>ntBcp/Regs/Tmg/Dues 665 0 01-121- 000-0000-6262 Data Proc. Sev. & Support 1,000 0 01- 121-0000000 6330 Tra vel Expenses • Mile^2J55 0 01-121-000-OOOO-6331 Lodgtns & Paribig 1.500 0 01-121-000-0000 6335 Meals Taxable 200 0 01-121- 000-0000 6340 RentaIs & Service Agreements 52 0 01-121-OOO OOOO MQl Office Supplies 250 0 01- 121-SSS-OOOO-S302 OimtEACH & OPBIATIONS GRAhU 7,500 -0 01- 121-SS8-0000- 6240 Advert/Legal Nodcea^ubsc.3^0 01-121 SSft-OOOO- 6260 Profj&Teth^ervices 4,500 0 121 VetcnoB Service Officer ftcveioie 7,800.0 JBkpcnd.126364 0 Net 113464 0 01 CENEIA1.1EVENUEFUND fcYeBW 7.500-0 Bcpcnd.126,964 0 Net 113464 0 rMk Reve&ne 7,500.0 fkpoid.126364 0 Net 119,464 0 Report Bails: Cash Page 2 Cqpytight 2010- 2017 Integrated Financial Systems FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 13 Attachment D County Board Resolution EXAMPLE RESOLUTION OF A3C CoUAOty BE IT RESOLVED by A3C Ccrvonty that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county's Veterans; to assist in the reintegration of combat Veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county Veterans service office, as specified in Minnesota Statutes 197.608 and Minnesota Laws 2019, Chapter 10, Article 1, Section 37, Subdivision 2. This Grant should not be used to supplant or replace other funding. BE IT FURTHER RESOLVED by the A3C CotAMty that TohwSmCth/the Vetercu^ServLcey Officer be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. WHEREUPON the above resolution was adopted at cc mcmffdy myeetiA^^<yft5xeyCou^\tyB<ycird/CKair this },ec(ynd/day ofAu^-ufrt. 2019. 'Board/ChcUrSLgrvature/ 2019 Authorized Signature and Titie Date STATE OF MINNESOTA ABC County I, ClerloNar^e! do hereby certify that I am the custodian of the minutes of all proceedings had and held by the Covunty Board/of said ABC County, that I have compared the above resolution with the original passed and adopted by the County BoardyCif said ABC Coartydit a meeting thereof held on the fir}^ Thurtid'ay of Augco}^. 2019 at 7:30 pm/that the above constitutes a true and correct copy thereof, that the same has not been amended or rescinded and is in full force and effect. IN WITNESS WHEREOF, I have hereunto placed my hand and signature this fir it TKur^idxiy of A ugiMt, 2019. and have hereunto affixed the seal of the County. ClerhSigwature/ Authorized Signature and Title Raised County Seal FY2020 County Veteran Service OtTice (CVSO) Grant Agreement MDVA 14 A Attachment E — Sections One and Two Final Report & Budget Expenditure Spreadsheet A B C D i E |F ,G. |H : 1 2 3 4 5 6 7 Date; Organization Name: t Representative Name: Reimbursement Payment Request Number: (e.g. RPR #1) Reimbursement Payment Request Amount: S RPR Period: - (i.e. Invoice/Receipt Date Range) 8 SECTION ONE - CVSO Final Report/Summary Statement 9 Grant Expenditure Summary Statement In 1-2 paragraphs, please describe the background/context for this years' CVSO grant expenditures. For instance: • Do the County's grant expenditures address a particular "gap' In services to Veterans unique to your County? • Are your expenditures related to new programming this year? • Are there other significant "gaps" In services unique to your County? iO 11 12 SECTION TWO - CVSO Metrics 3 1. Total number of Full-time (% FIE) CVSO Staff (filled): 14 2. Total number of Full-time ( % FIE) CVSO Staff (open): 3 3. Total County CVSO Program Budget: L6 4. Total Number Veteran/Family Office Visits (inc. Phone mtgs): L7 5. Total Number Veteran/Family Outreach Visits (CVSO Staff Must Be Present): LB 6. Approximate Total Number Veterans served at Outreach Visits: FY2020 County Veteran Service OtTice (CVSO) Grant Agreement MDVA 15 Attachment E - Section Three - Example Final Report & Budget Expenditure Spreadsheet 1 Budget Ex{:lenditureSprBadsheet E. 2 Enter each individual invoice/receipt expenditure separately. Adding rows as needed and adjust the Excel formulas. Total Expenditures (e.g. Receipts) TOTAL EXPENDfTURE! by Budget Category (to Date) £ 4 BUDGET CLASS Budget Category {e.g. Publicity, Travel, Equipment etc.) Budget item (e.g. StarTribune, Apple Store, Office Max.) Wendor/ Business Name (e.g. StarTribune, Apple Store, Office Max.) Invoice Date or Service Dates Was UnkVet printed/ referenced ? invoice Number 5 ADMINISTRATION Office information ManaRement Vetera Spec 8/1S/2019 #6588231 $ 750.00 ' $750.00 6 7 Advertislr^Newspaper Advertising Stv Tribune 12/1/JS- 6/30/20 Y $ 4,050.00 8 Advertising Newspaper Advertising Pioneer Press 9/1/19- 12/31/19 Y $ 1,080.00 9 Equipment Apple iPhone arut MacBook Office Max 3/22/2020 #7723489 $ 1,294.00 $9,702.89 10 Travel (See Travel for lr>dividuai expeiKlttures) $ 2,578.90 11 OPERATIONS Office Furniture (New employee) Desk&chak Best Buy 9/4/2019 #21336008 $ 699.99 1 n n 1 12 ll;-.Veteran Veteran Transportation to Medical Appointment Rainbow Rider, Iik 7/1/19- 6/30/20 #402 $ 897.21 ' 13 Services & Events Homeless Veteran LodginR (2 niRhts)Supers Hotel 12/1/19 - 12/2/2019 #76990 $ 386.68 s 1,486.21 14 SUPPORT SERVICES Veteran Booth County Fair 3/15/2020 - 3/30/2020 #2S $ 202.32 15 SUB-TOTAL $ 11,939.10 $11,939.10 16 Difference Paid by the County $ (1,939.10)$(1,939.10)' 17 Column Total Column Total $ 10,000.00 s 10,000.00 FY2020 County Veteran Service Office (CVSO) Grant Agreement MDVA 16 OTTER TAIL COUNTY VETERAN’S SERVICE COMMUNITY SERVICES DIVISION WWW.CO.OTTER-TAIL.MN.US SOUTH COURT BUILDING 505 SOUTH COURT STREET, SUITE 2 218-998-8605 FERGUS FALLS, MN 56537 FAX: 218-998-8610 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER October 15, 2019 To: Otter Tail County Commissioners Re: Resolution to Adopt the Minnesota Department of Veterans Affairs (MDVA) FY 2019 – 2020 County Veterans Service Officers Operational Grant. Dear Commissioners: I present before you today to request adoption of the Resolution of the grant referenced above in the amount of $12,500.00. By adoption of this year’s grant, MDVA will have provided $115,000.00 since 2012 in direct support to veterans as described on said Resolution. Last years grant expenditures included funding for in-state Administrative Professionals training, $436.76; partial funding for a 2019 Chrysler Pacifica van for veterans’ transportation to medical facilities, $9,843.76; direct support for homeless veterans or veterans in crisis: hotel accommodations, food, and fuel cards, $2,190.00; for a total of $12,470.53. Possible expenditures for this grant cycle include funding for a Fourth Minnesota Assistance Council for Veterans StandDown event; food, fuel, and hotel accommodations anticipating veterans in crisis; homeless or itinerate. CVSO and AVSO Administrative Professional training events, advertising office services and countywide “Town Hall” events. Thank you for the opportunity to present before you today. Respectfully, Charles R. Kampa Otter Tail County Veterans Services Officer RESOLUTION OF OTTER TAIL COUNTY BE IT RESOLVED by Otter Tail County that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county's veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2013 Chapter 142 Article 4. This Grant should not be used to supplant or replace other funding. BE IT FURTHER RESOLVED by Otter Tail County that Charles R. Kampa, the County Veterans Service Officer, be authorized to execute the attached Grant Contract for the above- mentioned Program on behalf of the County. WHEREUPON the above resolution was adopted at the regular meeting of the County Board of Commissioners this 15 day of October 2019 _________________________________ October 15, 2019 Authorized Signature and Title (Board Chair) Date STATE OF MINNESOTA OTTER TAI COUNTY I, John Dinsmore, do hereby certify that I am the custodian of the minutes of all proceedings had and held by the County Board of said Otter Tail County, that I have compared the above resolution with the original passed and adopted by the County Board of said Otter Tail County at a regular meeting thereof held on the 15 day of October at 8:30 AM, that the above constitutes a true and correct copy thereof, that the same has not been amended or rescinded and is in full force and effect. IN WITNESS WHEREOF, I have hereunto placed my hand and signature this 15 day of October. _________________________________ Authorized Signature and Title (Clerk) Veterans Service Office veterans van; transports veterans to medical appointments; drivers are County employees paid $30.00 per round trip. Veterans are charged $30.00/ride, a companion rides at no charge. Drivers $30.00 pay has been in place for 10 years I request driver a raise to $40.00/trip. The fee for veterans will remain at $30.00. I have a “stand alone” Veterans Van Fund the $30.00 charge for veterans to ride is deposited in this fund. Over the years the Veterans Van Fund accumulated $18,000.00. Last year I used $12,100.00 from the Veterans Van Fund to purchase a 2019 Chrysler Pacifica van to replace my 2006 Caravan. (other sources to fund the total purchase price of the Pacifica; County Service Organization; VFW’s, American Legions, Disabled American Veterans, private donations) There remains over $4300.00 in the Veterans Van fund, this amount will afford the $10.00 raise for drivers without raising riders fee. To date the van has been used exclusively for travel to medical appointments, I ask consideration of a question raised by one of my drivers; if veteran who has no other means of transportation to shop larger cities for food, personal items. May I use the van for such purposes on a limited basis, this would not be advertised. OTTER TAIL COUNTY VETERAN’S SERVICE COMMUNITY SERVICES DIVISION WWW.CO.OTTER-TAIL.MN.US SOUTH COURT BUILDING 505 SOUTH COURT STREET, SUITE 2 218-998-8605 FERGUS FALLS, MN 56537 FAX: 218-998-8610 OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER October 15, 2019 2018 Homeless Veterans or Veterans in Crisis Paul Pedersen North Program & Outreach Manager Minnesota Assistance Council for Veterans, 5209 Ramsey Street Duluth, MN. 55807 Charlie; Last year we assisted the below veterans with direct services, what these numbers do not reflect are calls and regular discussions with you and your team regarding the veterans in your county. Often many different forms of assistance are provided that are not tracked. It is hard to show referrals and other conversations where a solution has been found without MACV or CVSO procuring cash assistance directly. It may come in the form of a referral to another agency or program. 2018 Otter Tail vets – 9 (case management and some TFA) Total TFA spent in Otter Tail in 2018 is 6629.05 from a mix of mortgage, rental and utility payments for 7 of the 9 veterans Respectfully, Paul Pedersen, MACV OTC Long Range Strategic Plan Theme Topic/Focus Area defined through the public input process. Goal The effort or status the county is working to achieve over the next 20 years. Objective The action steps to move toward achieving the goal. Long-Range Strategic Plan Goal - Draft Otter Tail County values the existing character and quality of life of its communities, while thoughtfully planning for a resilient tomorrow. Year-round and seasonal residents are all members of the Otter Tail County fabric and efforts will continue to support both groups and visitors, alike. The natural, agricultural and community resources of the county provide access to a high quality of life throughout all areas, and efforts will be continued to preserve and enhance these amenities. Housing options, employment variety, arts and culture, clean lakes, active and passive recreation, and a welcoming community are major contributors to the quality of life that are reviewed and managed on a regular basis. Efforts will be made to encourage improvements and promote investment in these elements. Otter Tail County provides a welcoming environment with options for everyone to live their best life here. Resilience Theme Goal Statement Objective Maintain Sustain and grow the access to a high quality of life and amenities throughout the County. Implement the recommendations of the LRSP and other County Long Range Plans. Continue to emphasize public engagement throughout the County decision making process. Resilient Create a resilient future for Otter Tail County’s residents, built environment, and natural resources by considering potential social, economic and climate changes. Consider current and future climate predictions in design of county infrastructure and resources. Monitor changing economic and environmental trends throughout the Midwest and update policies and practices to respond Promote sustainable infrastructure practices that support resiliency and adaptability to climate events. Future Create a positive and fulfilling future for all county Continue to adapt to change, building redundancy into daily practice. Theme Goal Statement Objective residents and visitors. Review and update the Long Range Strategic Plan every five years. Diversity Embrace and expand Otter Tail County as a welcoming community and embrace our diversity. Actively engage and welcome all County residents into the long-range planning process through meaningful engagement. Celebrate the diversity within Otter Tail County and provide opportunities to welcome additional diversity. Social Environment Maintain a quality social environment that is inclusive, safe, welcoming, and diverse. Foster a supportive environment through county services that are welcoming and inclusive. Maintain quality county services that are accessible to all. Natural Environment Preserve and enhance the quality of our natural environment to serve as an asset for County residents, visitors and wildlife. Minimize impacts to natural resources from development activity. Monitor habitat areas, particularly those of statewide or local significance and minimize impacts to those areas. Expand opportunities to provide increased public access to natural resources for educational and recreational uses. Healthy Lifestyle Provide access to services and amenities that create opportunities for residents to live a healthy lifestyle – include active living, recreation, healthy foods, and physical and mental health resources. Incorporate healthy programming and activities into County sponsored programs and spaces. Utilize the PartnerSHIP 4 Health and other programs and grants to promote physical and mental health for all. Prioritize programs that address addiction and mental health Arts and Culture Support and promote the inclusion of arts and culture into County decision making and investments. Explore policies or initiatives to implement a "percent for arts" requirement in community projects. Incorporate public art into the design of public spaces and infrastructure. Explore opportunities to support local arts and cultural events, businesses and projects. Economy Theme Goal Statement Objective Housing Options Provide opportunities for a variety of housing types throughout Otter Tail County. Explore standards that promote a diversity of housing types for new housing development throughout the County. Consider the completion of a county-wide housing study to identify housing types, values, and vacancy rates to help determine future housing development. Assist local jurisdictions with the establishment of standards and programs that promote housing diversity. Consider utilizing housing programs that support investment in and maintenance of the existing housing stock. Regularly review and update existing standards to ensure they are supporting a range of housing types. Affordable Housing Promote the development of a range of housing options that meet the needs of all affordability levels. Encourage public and private partnerships to apply for local, state, county, and federal funding to cover the gap between affordable housing revenue and costs. Support the programs that educate homeowners on available programs. Work with the Fergus Falls Otter Tail Housing and Redevelopment Authority (FFHRA) to update and analyze existing housing needs throughout the County to understand county-wide and localized issues. Promote housing developments that are accessible to community resources, such as jobs, retail districts, and transportation options, such as walking, biking and transit networks. Work with local institutions and professionals to provide educational resources and publications for first-time home buyers. Living Wage Explore efforts to attract new and support existing businesses and industries to Otter Tail County that provide a living wage. Provide business incentives. Comprehensive incentives should be present to create healthy growth for existing businesses and encourage new businesses. Consider economic development efforts that attract a wide range of industries to the area, particularly those that provide competitive salaries. Recognize changing work environment trends, such as working from home and collaborative work spaces, and monitor infrastructure and development needs. Collaborate with existing businesses to understand workforce, development and infrastructure issues limiting economic development and expansion. Theme Goal Statement Objective Economic Diversity Pursue the maintenance of a diverse economy within the County, providing a range of employment, shopping and recreation options. Support a range of development types that create economic diversity while supporting the other goals of the Long-Range Strategic Plan (LRSP). Support business retention and expansion efforts through strategic investments in infrastructure by capitalizing on a strong environment of continued education and a skill ready workforce. Support and enhance existing businesses. Seek opportunities to learn about and solve barriers to retention of businesses like a Business Mentorship Program or Business Retention Program. Develop a “shop local” campaign. A strong local economy will attract new companies and businesses and support the ongoing vitality of the county. Tourism Economy Support and enhance the tourism economy of Otter Tail County. Collaborate with local jurisdictions to support tourism investments at the community level (e.g., lodging, dining, etc.). Celebrate the County’s seasonal population and the opportunities it brings for economic development. Support new and existing businesses in urban and tourism areas that provide dining, retail, arts and entertainment, when appropriately sited. Consider the creation of new educational, cultural and recreational activities and spaces throughout the county. Explore opportunities to enhance tourism within the natural environment for uses such as hunting, fishing, skiing, kayaking, water sports, etc. Education Provide access to quality educational opportunities for all residents to continue lifelong learning. Work with the County's school districts, post-secondary schools and continuing education providers to provide access learning opportunities that create a life ready population. Invest in a high-quality education. Opportunities within public and private entities should be created to provide youth more professional experiences to gain tools and resources. The County should continue to partner with the School Districts to provide these tools. Support community education programming through the school districts to provide a range of continuing education opportunities for all residents. Continue partnerships with post-secondary schools, such as MState, to create a skill ready workforce for Otter Tail County. Child Care Collaborate with child are providers to provide access to quality and affordable care. Explore opportunities to support existing and new child care providers, including licensing assistance or the identification of space. Theme Goal Statement Objective Collaboration Work with other regional, local and state agencies regarding economic health. Establish and maintain public and private partnerships. Public entities should collaborate with private entities, when possible. Maintain an active role in regional and statewide economic development efforts. Agriculture Continue to support and grow the County’s strong and diverse agricultural economy. Policies and planning should include a focus on value added agriculture. Support farm-to-table programming like community farmer's markets to promote the health of the local agricultural economy. Maintain an environment that supports agriculture at all scales throughout the County. Explore economic development efforts that attract agribusiness that support agricultural products produced in the County. Ensure that all new development is compatible with the natural and manmade environment. Preserve the scenic quality of the rural landscape by defining the edge of communities and maintaining the rural character of roadways on the edges of communities. Land Use Theme Goal Statement Objective Growth Management Efficiently manage growth throughout the County to support the other goals of the Long-Range Strategic Plan. Support orderly growth. Provide for an orderly and efficient transition from rural to urban land uses. Plan for growth areas that reflect County priorities for development staging and contiguous, planned extension of public infrastructure. Explore land use regulations that provide for the orderly growth of the county, including: the broad use of land, conservation of the county’s natural resources and ecological systems, and support for economic stability. Support consecutive growth areas within the County including orderly annexation agreements and joint power agreements as developed between cities and townships. Support the development of utilities and expansion of service areas from municipalities to strategically guide the patterns and safeguard the region’s rural character. Agricultural Preservation Enhance opportunities to preserve the agricultural resources of Otter Tail County. Minimize the conversion of productive agricultural land to other uses. Support land use regulations that allow open space developments on small lots, leaving land undivided for use by all residents, for lease to a farmer, or for conveyance to a public or a conservancy organization. Monitor changes in agricultural management and groundwater resources and the relationship to the County’s built environment Natural Resources Preserve the existing natural resources throughout Otter Tail County and identify ways to protect and enhance these resources as development is pursued. Protect and enhance natural resources, such as rivers, lakes, wetlands, woodlands and wildlife habitat as growth occurs in suburban and rural areas. Support cities, townships and schools working on conserving energy and using renewable energy. Character Celebrate and enhance the character of each community throughout the development planning process. Evaluate strategies to protect agricultural resources and rural character within all areas of the county. Collaborate with local jurisdictions to define the character of the area and elements that should be preserved or enhanced as development occurs. Theme Goal Statement Objective Collaboration Collaborate with local jurisdictions regarding long-range and growth management planning. Support local jurisdictions in individual long-range planning efforts. Promote the inclusion of local, regional, and state jurisdictions in Otter Tail County planning efforts. Collaborate with local jurisdictions as land use management tools are explored. Collaborate with local and regional educational resources and interpretive tools to spread awareness of County natural resource stewardship and sustainability efforts. Enforcement Support the effective enforcement of land use ordinances and regulations. During the development review process, identify and prioritize projects that provide environmental and aesthetic benefits. Monitor County staff levels to ensure the appropriate level of service is provided. Consider the development of educational tools and resources that assist with the understanding of County regulations and processes. Protection Assess impacts to the health, safety and welfare of the County as growth decisions are made. Encourage innovative land use patterns such as clustering of development in suburban and rural areas that contain sensitive or significant natural or cultural resources or where it would benefit the community. Explore a variety of tools for land use management within Otter Tail County. Public Infrastructure Theme Goal Statement Objective Technology Support investments in emerging technologies throughout the County to provide quality communications infrastructure. Monitor available incentives and funding sources to expand available technology. Identify statewide programs to partner with that could provide the county with emerging technologies. Continue partnership with the private sector to provide quality communications infrastructure throughout the county. Solid Waste and Recycling Support the County’s Solid Waste Management Plan and "Towards Zero Waste" efforts. Work with contracted waste management haulers within the county to provide volume pricing that encourages waste reduction. Create programs to reduce the solid waste created in the County and encourage the use of recyclable, reusable, and biodegradable materials. Develop a long-range strategic plan for Solid Waste Management. Transportation – Safety Develop and maintain a transportation system that promotes safety for all users. Reduce the number of fatalities and the severity of crashes throughout the County. Identify and review potential transportation safety deficiencies, such as crash data, traffic volumes and accessibility. Implement traffic calming measures where appropriate to reduce speed. Through the Otter Tail County Highway Safety Plan, emphasize transportation improvements that address safety and operational needs, while meeting engineering design standards. Transportation – Access Develop a transportation system that increases the accessibility and mobility options for all users. Provide sufficient capacity in the transportation system to accommodate existing and future travel demand. Design new or reconstructed roads to a 10-ton standard to accommodate truck traffic using the county road system. Monitor bridge sufficiency rating to prioritize maintenance, repair, or replacement to address deficiencies. (See: Otter Tail County Long Range Highway Transportation Plan) Support levels and types of transportation that match specific mobility needs throughout the County. Support the dedication of right of way for pedestrians on all newly constructed streets and on roadway reconstruction projects when feasible. Expand connections between local and county transportation networks by coordination with local jurisdictions. Theme Goal Statement Objective Economic Development Maintain a public infrastructure system that promotes economic development throughout the County and region. Support the development of infrastructure systems that support commerce and tourism, as well as efficiently transport goods and people across the county and region. Connect major employers with needed work forces through commuter programs. Quality Services Maintain the County’s public infrastructure in a state of good repair to satisfy public priorities. Provide quality infrastructure that supports commerce, tourism, freight and farm- to-market activities throughout the County. Identify preservation strategies for existing infrastructure to extend the lifespan and minimize long-term costs. Review individual sanitary sewer permitting procedures and update, as needed, to improve efficiency. Budgeting Develop and plan infrastructure systems that effectively and efficiently use county funds. Manage funding sources for existing/future preservation, expansion and maintenance needs. Investigate opportunities to secure new funding sources to address funding shortfalls for transportation needs, while maximizing current resources. Multimodal Transportation Develop and maintain a transportation system that integrates multimodal options for all users. Promote transportation alternatives in the form of transit, bicycle and pedestrian facilities and services for those who cannot, or chose not to, use motor vehicles. Continue to expand the regional trail system, with a particular focus on trail gaps identified in the County Trail Master Plan. Collaborate with local jurisdictions to identify pedestrian and bicycle transportation gaps. Build sidewalk or trail segments where there is a missing connection in the trail/sidewalk transportation system. Collaboration Maintain intergovernmental cooperation and coordination to support public infrastructure at all levels. Collaborate with MnDOT, local governments, and adjacent counties to achieve harmony among the County’s Transportation Plan and other approved transportation plans or policies. Coordinate with MnDOT and local jurisdictions to effectively and efficiently match the management of roadways with their intended function and the jurisdiction best suited to maintain the roadway. Collaborate with local jurisdictions on all long-range infrastructure planning. Natural Resources Theme Goal Statement Objective Preservation Identify opportunities to preserve the existing resources within the county to maintain them for future generations. Protect the quality of groundwater to minimize contamination of drinking water supply. Provide educational programs for residents and businesses that highlight the use of water conservation practices (e.g. water-saving faucets, outdoor water-use restrictions, and xeriscaping, i.e. reduces/eliminates the need for watering. Maintain standards for developments on steep slopes to control erosion and minimize the removal of natural vegetation in sensitive areas (i.e., see shoreland ordinance). Minimize impacts to significant tree stands by creating a management policy that protects or replaces significant trees on development projects. Enhancement Pursue opportunities to enhance the quality of existing natural resources within the County. New developments will conserve water resources and manage stormwater runoff, especially in urban hard cover areas. Pursue opportunities to enhance existing resources to improve the quality or access. Incorporate conservation of natural resources in the design and construction of new developments by the consideration of various development tools (e.g., cluster subdivision design). Access Create opportunities to increase public access to natural resources for all to enjoy. Support the creation of public spaces within natural resource areas. Explore opportunities to create public access points for lakes and streams within the County for recreational use by all residents and visitors. Collaboration Build and maintain relationships with other governmental and natural resources agencies/jurisdictions to assist with the preservation and enhancement of natural resources throughout Otter Tail County. Preserve rural natural open spaces to provide mitigation opportunities for wildlife and provide recreation opportunities for communities. Educate residents on the benefits of using native species in residential landscaping. Promote planting of native vegetation along rivers, wetlands, and water bodies, as well as within public open spaces in rural areas. Contribute to local, regional, and state efforts in preservation of natural resources. Theme Goal Statement Objective Effects Minimize negative impacts to natural resources from development activities. Encourage land use regulations that locate incompatible uses away from agricultural areas to minimize negative impacts. Comply with state and natural permitting processes as required. Encourage local units of government and property owners to consider developments that limit the impact to natural resources. Continuously monitor and map existing resources in the County including slopes, floodplains, etc. Parks and Trails Theme Goal Statement Objective Expansion Expand and maintain parks and trails. Provide a trail system that emphasizes a connection with the natural environment while also providing connection to urban and suburban areas in the county. Identify gaps in the County and Regional trail network and prioritize investment to preserve, maintain, and expand non-motorized access to destinations. Multiuse Balance transportation, health, recreation, and economic development objectives. Enhance the quality of life for current and future generations by providing adequate parkland and natural areas in urban and rural areas to fulfill future needs. Preserve natural resources as valuable open space and an important aspect of the county. Ensure that natural environments and ecological systems are protected and well- managed within the county. Budgeting Implement and improve in a cost-effective manner. Periodically review and update the Master Park and Trail Plan to ensure adequate parks, facilities, open spaces, and trails are provided by the county. Promote active interaction between the County and its residents to ensure recreational programming and appropriate facility development. Multimodal Increase options for alternative modes of transportation. Promote the recommendations of the Transportation Plan which includes the Trail Master Plan. Collaborate with local jurisdictions to expand access to transit and existing and planned trail networks for all users. Access Enhance safety, quality of life, and access for all. Connect the various parks into the interconnected trail system effectively and link the trail system to those of adjacent townships and any regional park and trail systems. Identify accessibility gaps (i.e., features that limit access to all users) in parks and trails features to provide and create a plan to bridge these gaps. Connectivity Provide convenient and direct connections to destinations. Utilize existing destinations and regional centers to identify trail destinations that promote trail use for transportation trips and support tourism throughout Otter Tail County. Active Living Provide a range of recreational opportunities that enhance access to healthy living. Promote ongoing volunteer opportunities through athletic, youth and civic organizations to assist in maintenance and programming in county parks. Integrate non-motorized accommodations into the design of roadway and transit facilities to increase access to destinations. 1 AGREEMENT FOR CONSULTING SERVICES This Agreement for Consulting Services (“Agreement”) is entered into and dated October 1, 2019 by and between Hildi Inc. with offices located at 14852 Scenic Heights Road, Suite 205, Minneapolis, MN 55344 (hereinafter referred to as the “Consultant”) and Otter Tail County with offices located at 510 Fir Avenue West, Fergus Falls, MN 56537 (hereinafter referred to as the “Company”). Company and Consultant are jointly referred to as the “parties.” IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN, AND FOR OTHER GOOD AND VALUABLE CONSIDERATION, THE SUFFICIENCY OF WHICH IS HEREBY ACCEPTED, THE PARTIES MUTUALLY AGREE AS FOLLOWS: 1. Description of Services. Consultant will perform certain services for Company upon terms and conditions specified herein and as such services are more particularly described in Exhibit(s), which are attached hereto and incorporated by this reference. 2. Prices and Payment. Company agrees to pay Consultant the fees set forth in the applicable Exhibit(s). Consultant anticipates invoicing the Company monthly for services provided. Payment will be due in full within fifteen (15) days of receipt of Consultant’s invoice. Company agrees to pay interest on all overdue amounts at a rate of twelve percent (12%) per annum or the rate allowed by law, which ever is less, plus costs of collection, court costs, and reasonable attorney fees on all such amounts. 3. Travel Expenses. Company agrees to reimburse Consultant for its reasonable and necessary out-of-pocket lodging, transportation, and food incurred at the Company’s request. Consultant agrees to provide reasonable expense documentation. Whenever possible, Consultant agrees to take advantage of travel discounts. All air travel by Consultant shall be on major national or regional airlines, and Consultant and its representatives may keep their frequent flier miles earned for their personal usage. 4. Ownership of Work Product. Ownership of, and all rights in, the work product which is the subject matter of this Agreement (the “Work”), including trademarks, patents and copyrights applicable to same, shall belong exclusively to Company. The parties expressly agree to consider as a “work made for hire” any Work ordered or commissioned by the Company which qualifies as such under the United States copyright laws. To the extent that the Work cannot be a “work made for hire” or where necessary for any other reason, Consultant will provide Company with all such assignments of rights, covenants and other assistance which may be required for Company, through trademark, patent or copyright applications or otherwise, to obtain the full benefit of the rights provided for herein. If the Work contains materials previously developed or copyrighted by Consultant or others, Consultant grants and agrees to grant to Company, or 2 obtain for Company, an unrestricted, royalty-free license to use and copy such materials. Any license so granted or obtained shall include the right for Company to grant an unrestricted, royalty-free license to any affiliate of Company. Consultant is allowed to retain one copy of the Work for archival purposes. Consultant shall place a copyright notice on the Work at Company’s request. The Work shall be considered “Information” under the Section entitled “Nondisclosure.” 5. Nondisclosure. Any technical or business information, including, but not limited to, computer programs, files, specifications, drawings, sketches, models, samples, tools, cost data, customer information, financial data, business or marketing plans or other data, whether oral, written or otherwise (“Information”), furnished or disclosed to Consultant hereunder or in contemplation hereof, shall remain Company’s property. No license, express or implied, under any trademark, patent or copyright is granted by Company to Consultant by virtue of such disclosure. All such information in written, graphic or other tangible form shall be returned to the Company immediately upon request and copies shall be returned to the Company or, at Company’s option, certified by Consultant as having been located and destroyed. Consultant shall be allowed to retain one copy of the Information for archival purposes. Unless such Information was previously known to Consultant free of any obligation to keep it confidential, is lawfully obtained by Consultant from any source other than Company or has been or is subsequently made public by Company or a nonparty to this Agreement, is approved for release by written authorization of the Company, or is required by law to be disclosed in response to a valid order of a court of competent jurisdiction or authorized governmental agency, provided the Company receives adequate notice to allow it to request a protective order and the Consultant reasonably cooperates with the Company’s efforts to receive a protective order, it shall be kept confidential by Consultant for the benefit of Company, shall be used only in performing under this Agreement and shall not be used for other purposes except upon such terms as may be agreed upon by Company in writing. Consultant shall take reasonable steps to protect such Information to a similar extent that Consultant protects its own Information. 6. Liability. Consultant shall indemnify Company and its affiliates against, and shall hold Company and its affiliates harmless from, any loss, damage, expense or liability that may in any way arise out of or result from the performance of Consultant hereunder and caused by or resulting from the gross negligence or intentional misconduct of Consultant, including but not limited to any knowing infringement, or claim of infringement, of any patent, trademark, copyright, trade secret or other proprietary right of a third party or of Consultant or anyone claiming through Consultant who may be eligible to terminate any assignment or transfer made hereunder pursuant to the terms of the copyright laws up to the amount paid by the Company to the Consultant under a given applicable Exhibit(s). Consultant shall defend or settle, at its own expense, any action or suit against Company or its affiliates for which it is responsible hereunder. Company shall notify Consultant of any such claim, action or suit and shall 3 reasonably cooperate with the Consultant (at Consultant’s expense) to facilitate the defense of any such claim. 7. Limitation. In no event shall company or consultant be liable, one to the other, for indirect, special, incidental, or consequential damages arising out of or in connection with the furnishing, performance or use of any products or services provided pursuant to this agreement. 8. Limited Warranties. Consultant warrants and represents that it has full authority to enter into this Agreement and to consummate the transactions contemplated hereby and that this Agreement is not in conflict with any other agreement to which Consultant is a party or by which it may be bound. Consultant warrants and represents that Consultant has the proper skill, training and background so as to be able to perform in a competent and professional manner and that all work will be performed in accordance with professional standards in the industry and/or field. 9. Headings. Section headings used in this Agreement are for convenience only, have no legal significance, and in no way change the construction or meaning of the terms hereof. 10. Insurance. Upon request by Company, Consultant shall provide to Company, copies of certificates of insurance evidencing the workers compensation, general liability and automobile insurance coverage that Consultant has in effect and Consultant shall maintain such insurance in effect through the duration of the Agreement. 11. Amendment and Waiver. No provision of this Agreement may be modified, waived, terminated or amended except by a written instrument executed by the parties. No waiver of a material breach of any provision of this Agreement shall constitute a waiver of any subsequent breach of the same or other provisions hereof. 12. Relationship. The Consultant shall be and act as an independent contractor hereunder, and neither Consultant nor any employee, agent, associate, representative or subcontractor shall be deemed to be employees of the Company for any purpose whatsoever. 13. Force Majeure. Neither party will be liable for any failure or delay in performance due to any cause beyond its reasonable control, including, but not limited to acts of nature, strikes, fire, flood, explosion, riots, or wars, provided that personnel changes, including unanticipated employee departures, shall not be considered to be an event or condition of force majeure. 4 14. Notices. All notices and other communications required or permitted under this Agreement shall be in writing, and hand delivered or sent by registered or certified mail, return-receipt requested, postage prepaid, or by overnight delivery service and shall be effective upon receipt at the following addresses or as either party shall have notified the other party: If to Company: Mr. Wayne Stein Auditor Otter Tail County 510 Fir Avenue West Fergus Falls, MN 56537 If to Consultant: Hildi Inc. 14852 Scenic Heights Road Suite 205 Minneapolis, MN 55344 Attn: Jill Urdahl, FSA President/Consulting Actuary 15. Assignment. Consultant shall not assign this Agreement or delegate the services to be performed hereunder, in whole or in part, or any of its rights, interest, or obligations hereunder without Company’s express written consent. 16. Law Government. This Agreement shall be governed by the laws of the State of Minnesota, without regard to or application of conflicts of law rules or principles. 17. Taxes. Consultant shall assume full responsibility for the payment of all taxes imposed by any federal, state, local taxes or foreign taxing authority and all contributions imposed or required under unemployment insurance, social security and income tax laws, with respect to performance of services for Company hereunder. 18. Termination. Any Exhibit(s) to this Agreement may be terminated by either party upon thirty (30) days written notice to the other party. This Agreement may be terminated by either party upon ninety (90) days written notice to the other party. Company agrees to pay for all services provided by Consultant and related travel expenses incurred by Consultant through the date of termination of the Exhibit(s) and/or the Agreement as applicable. 19. Entire Agreement. This constitutes the entire agreement between the parties regarding the subject matter hereof. This Agreement shall be binding on the affiliates, administrators, executors, heirs, successors in interest, or assigns of Consultant. 5 IN WITNESS WHEREOF, authorized representatives of the Company and the Consultant have executed this Agreement in duplicate. Company: Otter Tail County Consultant: Hildi Inc. By: By: (Authorized Signature) (Authorized Signature) Name: Name: Jill Urdahl (Print or Type) Title: Title: President (Print or Type) Date: Date: (Please Note: A signature is required on both page 5 and Exhibit 1. Thank you.) Exhibit 1 to AGREEMENT FOR CONSULTING SERVICES Consultant and Rate Schedule Consultant Representative’s Name Title Effective Start Date Expected End Date Hildi Inc. Actuaries and Consultants Consulting Actuaries January 1, 2020 December 31, 2021 Base Fees The approximate budget for Hildi Inc. consulting services is as follows: 2020 Fiscal Year 2021 Fiscal Year GASB 75 $4,600 January 1, 2020 actuarial valuation to be used as base results. GASB 75 disclosures to be developed for the year ending December 31, 2021. Approximately $500 - $800 These Base Actuarial Fees include the following:  An Actuarial Report including all information required by the GASB Statements. Hildi Inc. will provide an electronic copy and three hard copies.  A results meeting by conference call to discuss the results.  Teleconferencing with the actuaries on pending or anticipated issues which may affect the actuarial valuation/report. If any work is needed based on one of the outcomes of a teleconference, a fee will be agreed upon before any work is initiated.  Periodic memos and telephone calls to provide updates on developments that may affect future actuarial reports. All quotes assume the plan provisions and assumptions remain unchanged from the last actuarial valuation or year-end disclosure. Additional charges may occur if there is out of scope work due to an OPEB Trust, changes in funding or investment policy for the OPEBs, changes in plan provisions or assumptions, or changes in the GASB disclosure requirements. SERVICES OR REQUIREMENTS: The Agreement for Consulting Services is dated October 1, 2019. Company: Otter Tail County Consultant: Hildi Inc. (Authorized Signature) (Authorized Signature) (Date) (Date) (Please Note: A signature is required on both page 5 and Exhibit 1. Thank you.)