The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 09/24/2019OTTER TAIL COUNTY BOARD OF COMMISSIONERS AGENDA PACKET Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, September 24, 2019 8:30 a.m. Table of Contents 2.1 Draft Otter Tail County Board Minutes for 09.17.19 2.2 Otter Tail County Bills-Warrants for 09.24.19 2.3 Human Services & Public Health Warrants-Bills for 09.24.19 2.4 Cooperative Agreement for DWI Court 5.0 Laredo Account & License Agreement/Escrow Account 5.0 NAPHSIS Conference Invite 6.0 Solid Waste Items 7.0 Children’s Mental Health LAC Report 7.0 Adult Mental Health LAC Report 7.0 Mental Health Urgent Care Proposed Plan 9.0 Pre-Sale Report for Taxable Refunding Bonds 9.0 Resolution Providing for the Sale of Taxable Refunding Grants 10.0 Ditch 20 Cleanout Update 11.0 Intent to Form Eagle Lake, Lake Improvement District (LID) 12.0 Association of MN Emergency Managers Recognition 13.0 Resolution for Franklin Lake I-LID Donation 13.0 Planning Commission Minutes 14.0 Lakes Country Service Nominee 14.0 Resolution in Recognition of Kathy Domholt Page 1 of 2 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Pelican Rapids Public Library 25 West Mill, Pelican Rapids, MN Tuesday, September 17, 2019 4:00 p.m. Call to Order The Otter Tail County Board of Commissioners convened at 4:00 p.m. Tuesday, September 17, 2019, at the Pelican Rapids Public Library in Pelican Rapids, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness, Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present. Approval of Agenda Chair Huebsch called for approval of the Board Agenda. Motion by Rogness, second by Murphy and unanimously carried to approve the Board of Commissioners Agenda of September 17, 2019. Consent Agenda Motion by Johnson, second by Murphy and unanimously carried to approve Consent Agenda items as follows: 1. September 10, 2019 Board of Commissioners’ Meeting Minutes as presented 2. Warrants/Bills for September 17, 2019 (Exhibit A) 3. Approval of Issuance of a Tobacco License to Jeffrey Olson DBA Crossroads Convenience Center for the Period of January 1, 2020 to December 31, 2020 Northstar Behavior Tax Abatement Agreement Motion by Rogness, second by Lindquist and unanimously carried to approve the tax abatement agreement between Northstar Behavioral Health, LLC and the County of Otter Tail. Tri-County Hospital Public Hearing Motion by Lindquist, second by Johnson and unanimously carried to authorize Tri-County Hospital to hold a public hearing to consider giving host approval to the issuance by the City of Bertha, Minnesota (the “Issuer”) of revenue obligations, in one or more series, under Minnesota Statutes, Sections 469.152 through 469.1655 (the “Act”), in order to finance the cost of a project and refinance existing projects (together, the “Projects”) located in the County and the City of Wadena, Minnesota (the “City”). Date and time of the public hearing will be set at a later date. Tax Rebate Program for New Construction of Single and Two-Family Homes Development Director Amy Baldwin presented a proposed property tax rebate program to the Board. The program was recommended by the Community Development Agency to encourage construction of housing units and replacement of dilapidated housing structures throughout Otter Tail County. She provided a list of criteria that is required by applicants to qualify for the program. The program would run for a three (3) year period rebating the county’s portion of the taxes to the owner of record at the time of repayment up to five (5) years or a maximum of $5,000. The rebate is applied to the amount above the existing value and applicants must be approved for the program prior to construction. Ms. Baldwin will communicate with cities, townships and school districts throughout the county to seek potential participation in the program and plans to launch the program January 2020. Motion by Rogness, second by Lindquist and unanimously carried to approve the Otter Tail County property tax rebate program for new single and two-family homes. The motion includes a request for a public press release to inform others of this program. Board of Commissioners’ Meeting Minutes September 17, 2019 Page 2 of 2 Property Tax Software Update Auditor-Treasurer Wayne Stein advised that the county contracted with Avenue, a property tax software company, to update the current tax system but little progress has been made. Counties have been given until October 16, 2019, to decide whether to continue with Avenue or opt out of the agreement without incurring additional costs. Mr. Stein requested guidance from the Board prior to making this decision. Commissioners requested that Mr. Stein provide another update in early October with additional information prior to making any final decisions. Approval of Transfer Motion by Rogness second by Johnson and unanimously carried to approve a transfer, in the amount of $1,300,328.75, from the Capital Improvement Fund to the Road and Bridge Fund for previously approved capital expenditures. PLMSWA Joint Powers Financing Agreement Motion by Murphy second by Lindquist and unanimously carried to approve the Second Amendment to Prairie Lakes Municipal Solid Waste Authority (PLMSWA) Joint Powers Financing Agreement. The motion includes authorization of appropriate County Officials’ signatures on the aforementioned amendment. CSAH 34 Update – S.A.P. 056-634-011 Highway Engineer Chuck Grotte updated the Board regarding the CSAH 34 reconstruction project. Final plans have been approved by MN DOT and the project is planned for competitive bid February 2020. Construction is expected to begin spring 2020. Adjournment At 4:54 p.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 8:30 a.m. on Tuesday, September 24, 2019, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ___________________ By:__________________________________________ Attest:___________________________ Douglas A. Huebsch, Board Chair John Dinsmore, Clerk Board of Commissioners’ Meeting Minutes September 17, 2019 (Exhibit A) Page 1 of 4 Board of Commissioners’ Meeting Minutes September 17, 2019 (Exhibit A) Page 2 of 4 Board of Commissioners’ Meeting Minutes September 17, 2019 (Exhibit A) Page 3 of 4 Board of Commissioners’ Meeting Minutes September 17, 2019 (Exhibit A) Page 4 of 4 COMMISSIONER'S VOUCHERS ENTRIES9/19/2019 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:23:45PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6565 39.13 PROPANE 1089563 Fuels - Diesel N 10-304-000-0000-6565 39.13 PROPANE 1092707 Fuels - Diesel N 01-112-000-0000-6369 33.00 MAIN VALVE SIGN 21538 Miscellaneous Charges N 01-201-000-0000-6396 252.60 TOW CF 19028193 8/24/19 574675 Special Investigation Y 01-061-000-0000-6680 678.56 A2RJVV5AA0WI1P TONER 1DG3-TLVQ-GFGK Computer Hardware N 01-061-000-0000-6680 361.89 A2RJVV5AA0WI1P THINKPAD DOCKS 1L6M-7NWX-N1NG Computer Hardware N 01-061-000-0000-6406 16.99 A2RJVV5AA0WI1P REMOTE CONTROL 1PJC-VY99-4LTL Office Supplies N 01-061-000-0000-6680 884.67 A2RJVV5AA0WI1P VOIP PHONES 1WDW-LRRJ-9CDL Computer Hardware N 01-201-000-0000-6491 231.60 ACCT AA822 O2 TANK REFILLS 06518663 General Supplies N 50-000-000-0000-6848 108.00 ACCT MN4898 SUPPLIES 34805 Public Education N 10-303-000-0000-6278 19,734.50 SERVICE 9642 Engineering & Hydrological Testing N 10-303-000-0000-6278 45,752.50 SERVICE 9644 Engineering & Hydrological Testing N 02-225-000-0000-6369 1,295.00 CREDENTIAL/PHOTO ID SOFTWARE 98350 Miscellaneous Charges N 14522 A-OX WELDING SUPPLY CO INC 78.2614522 5274 ADVANCED ENGRAVING INC 33.005274 8803 ALLEN'S AUTO BODY & TOWING 252.608803 14386 AMAZON CAPITAL SERVICES INC 1,942.1114386 765 AMERICAN WELDING & GAS INC 231.60765 12681 AMERIMARK DIRECT 108.0012681 13484 APEX ENGINEERING GROUP INC 65,487.0013484 7319 BAN-KOE SYSTEMS INC 1,295.007319 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions A-OX WELDING SUPPLY CO INC ADVANCED ENGRAVING INC ALLEN'S AUTO BODY & TOWING AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC AMERIMARK DIRECT APEX ENGINEERING GROUP INC BAN-KOE SYSTEMS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0130-6290 19.50 DRINKING WATER 75584 Contracted Services.N 01-112-109-0000-6673 4,160.47 PROJECT 41916.0 OPS CTR HVAC 9/12/19 Remodeling Projects-Sheriff Substation N 01-250-000-0000-6224 9.42 MEALS - TRANSPORTS 9/17/19 Prisioner Conveyance N 01-002-000-0000-6242 35.00 ONE WATERSHED BUS TOUR 8/26/19 Registration Fees N LINDQUIST/JOHN6119 01-122-000-0000-6331 35.00 ONE WATERSHED BUS TOUR 8/26/19 Meals And Lodging N WESTERGARD/KYLE772 10-304-000-0000-6526 111.99 SHOES Uniforms N 01-124-000-0000-6140 150.00 PER DIEM 9/11/19 Per Diem Y 01-124-000-0000-6330 98.60 MILEAGE 9/11/19 Mileage Y 10-303-000-0000-6278 8,195.75 SERVICE B182180 Engineering & Hydrological Testing N 02-612-000-0000-6330 132.82 AIS INSPECTOR MILEAGE 9/2/19 Mileage N 02-612-000-0000-6330 52.20 AIS INSPECTOR MILEAGE 9/6/19 Mileage N 1755 BEN HOLZER UNLIMITED WATER LLC 19.501755 13535 BHH PARTNERS 4,160.4713535 15823 BOEN/ANDY 9.4215823 791 BOIS DE SIOUX WATERSHED DISTRICT 70.00791 2704 BOWMAN/RONALD 111.992704 11652 BOYER/RODNEY 248.6011652 386 BRAUN INTERTEC CORPORATION 8,195.75386 8095 BUELOW/DAVID 185.028095 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions BEN HOLZER UNLIMITED WATER LLC BHH PARTNERS BOEN/ANDY BOIS DE SIOUX WATERSHED DISTRICT BOWMAN/RONALD BOYER/RODNEY BRAUN INTERTEC CORPORATION BUELOW/DAVID Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6560 25.00 FUEL 8/31/19 162292 Gasoline & Oil - Vehicle N 10-302-000-0000-6350 14,855.00 SERVICE 113654 Maintenance Contractor N 01-112-000-0000-6304 29.60 TIRE REPAIR 42337 Repair And Maintenance-Vehicle N 01-250-000-0000-6491 280.15 EMSOTTERTAILJAILMN GLOVES 1909155 Jail Supplies N 01-201-000-0000-6315 3,609.26 UNIT 1906 INITIAL UP-FIT 5058 Radio Repair Charges N 10-303-000-0000-6278 1,386.16 TESTING P00010669 Engineering & Hydrological Testing N 01-201-000-0000-6408 363.00 ACCT 4931 BOARDING FOR MOJO 148789 Canine Supplies N 01-031-000-0000-6406 14.70 ACCT 2189988076 TAPE 442087 Office Supplies N 01-031-000-0000-6406 54.32 ACCT 2189988076 LAMINATE POUCH 442144 Office Supplies N 01-042-000-0000-6406 32.99 ACCT 2189988030 ROLLS 442141 Office Supplies N 01-043-000-0000-6406 50.79 ACCT 2189988030 ROLLS 442242 Office Supplies N 01-101-000-0000-6406 83.22 ACCT 2189988140 SUPPLIES 442145 Office Supplies N 01-112-000-0000-6406 7.76 ACCT 2189988050 SUPPLIES 442157 Office Supplies N 01-601-000-0000-6406 54.33 ACCT 2189988760 SUPPLIES 441969 Office Supplies N 01-601-000-0000-6406 12.84 ACCT 2189988760 ENVELOPES 442062 Office Supplies N 32518 CARR'S LAKE COUNTRY SUPERMARKET 25.0032518 1227 CARR'S TREE SERVICE 14,855.001227 8930 CERTIFIED AUTO REPAIR 29.608930 9688 CLEAN PLUS INC 280.159688 9087 CODE 4 SERVICES, INC 3,609.269087 608 COMMISSIONER OF TRANSPORTATION 1,386.16608 32659 COMPANION ANIMAL HOSPITAL 363.0032659 32603 COOPERS TECHNOLOGY GROUP Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions CARR'S LAKE COUNTRY SUPERMARKET CARR'S TREE SERVICE CERTIFIED AUTO REPAIR CLEAN PLUS INC CODE 4 SERVICES, INC COMMISSIONER OF TRANSPORTATION COMPANION ANIMAL HOSPITAL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-301-000-0000-6677 5,732.76 SUPPLIES & INSTALLATION 441859 Office Furniture And Equipment-Minor N 10-304-000-0000-6252 69.75 DRINKING WATER Water And Sewage N 01-250-000-0000-6399 26.00 REPLACE CARBORATOR 0004783 Sentence To Serve N 50-399-000-0000-6485 184.06 ACCT 227162 SUPPLIES 45754 Custodian Supplies N 01-124-000-0000-6240 100.80 ACCT 3666 PC MTG SEP 11 881815 Publishing & Advertising N 02-612-000-0000-6369 130.00 ACCT 3659 LAKES JOURNAL AUG AUG2019 Miscellaneous Charges N 10-301-000-0000-6240 317.50 NOTICE 877288 Publishing & Advertising N 50-399-000-0000-6290 2,847.44 ACCT 223 TIPPING FEES AUG 2019 3970 Contracted Services.N 01-507-000-0000-6253 138.06 ACCT 614830011225 SEP 2019 SEP2019 Garbage N 01-013-000-0000-6276 1,900.00 RO ASSESSMENT - J SOLMON 33833-3-900007 Professional Services N 01-705-000-0000-6240 61.25 TAX ABATEMENT ESTIMATE 81439 Publishing & Advertising N 6,043.7132603 2364 CULLIGAN OF WADENA 69.752364 10623 D.P. SMALL ENGINES 26.0010623 36 DACOTAH PAPER COMPANY 184.0636 35011 DAILY JOURNAL/THE 548.3035011 14946 DEM-CON MATERIALS RECOVERY LLC 2,847.4414946 1261 DENZEL'S REGION WASTE INC 138.061261 999999000 DHS-DCT-ARC-476 1,900.00999999000 5485 EHLERS & ASSOCIATES INC 61.255485 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions COOPERS TECHNOLOGY GROUP CULLIGAN OF WADENA D.P. SMALL ENGINES DACOTAH PAPER COMPANY DAILY JOURNAL/THE DEM-CON MATERIALS RECOVERY LLC DENZEL'S REGION WASTE INC DHS-DCT-ARC-476 EHLERS & ASSOCIATES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6408 150.00 NAPWDA CERTIFICATION 9/10/19 Canine Supplies N 02-612-000-0000-6330 98.60 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 02-612-000-0000-6330 31.90 AIS INSPECTOR MILEAGE 9/2/19 Mileage N 10-304-000-0000-6251 1,259.70 PROPANE 19143 Gas And Oil - Utility N 50-000-000-0130-6863 2,964.00 ACCT 18240 AUG LEACHATE 34447 Leachate Disposal N 50-000-000-0130-6863 5,190.00 LEACHATE HAULING AUG 2019 41980 Leachate Disposal N 50-000-000-0170-6863 615.00 LEACHATE HAULING 9/4/19 41987 Leachate Disposal N 01-250-000-0000-6399 658.10 TIRES FOR STS VAN 356190 Sentence To Serve N 02-103-000-0000-6369 2,881.70 LAREDO USAGE AUG 2019 0223484-IN Miscellaneous Charges N 01-124-000-0000-6140 150.00 PER DIEM 9/11/19 Per Diem N 01-124-000-0000-6330 64.96 MILEAGE 9/11/19 Mileage N 02-612-000-0000-6369 179.00 ACCT 76154 SUMMER SCENE SEP 2121955 Miscellaneous Charges N 11450 EIFERT/ZACH 150.0011450 15733 ELDIEN/HUNTER 130.5015733 35594 FARMERS CO OP OIL ASSN 1,259.7035594 57 FERGUS FALLS/CITY OF 2,964.0057 2153 FERGUS POWER PUMP INC 5,805.002153 35018 FERGUS TIRE CENTER 658.1035018 13636 FIDLAR TECHNOLOGIES, INC 2,881.7013636 15555 FISCHER/JUDD R 214.9615555 14517 FORUM COMMUNICATIONS COMPANY Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions EIFERT/ZACH ELDIEN/HUNTER FARMERS CO OP OIL ASSN FERGUS FALLS/CITY OF FERGUS POWER PUMP INC FERGUS TIRE CENTER FIDLAR TECHNOLOGIES, INC FISCHER/JUDD R Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Copyright 2010-2018 Integrated Financial Systems 10-303-000-0000-6501 39.81 SHIPPING FEE 207000-0 Engineering And Surveying Supplies N 01-124-000-0000-6140 225.00 PER DIEM 9/11/19 Per Diem Y 01-124-000-0000-6330 80.04 MILEAGE 9/11/19 Mileage Y 02-612-000-0000-6330 140.94 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 01-124-000-0000-6140 150.00 PER DIEM 9/11/19 Per Diem Y 01-124-000-0000-6330 97.44 MILEAGE 9/11/19 Mileage Y 50-399-000-0000-6290 90.00 LAWN CARE SERVICE AUG 2019 1496 Contracted Services.Y 10-302-000-0000-6500 40.65 SUPPLIES 17612 Supplies N 50-399-000-0000-6426 150.00 STEEL TOE BOOTS 9/7/19 Clothing Allowance N 10-303-000-0000-6278 2,269.00 SERVICE 44790 Engineering & Hydrological Testing N 179.0014517 15050 FRANZ REPROGRAPHICS INC 39.8115050 13304 FRAZIER/BRENT 305.0413304 15168 FREDERICK/PHILIP 140.9415168 12835 GABE/RICHARD B 247.4412835 15070 GREAT OUTDOORS LANDSCAPING & LAWN 90.0015070 974 H & R CONSTRUCTION CO 40.65974 11334 HAUGEN/JEFF 150.0011334 5835 HOUSTON ENGINEERING INC 2,269.005835 70 INDEPENDENT/THE Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions FORUM COMMUNICATIONS COMPANY FRANZ REPROGRAPHICS INC FRAZIER/BRENT FREDERICK/PHILIP GABE/RICHARD B GREAT OUTDOORS LANDSCAPING & LAWN H & R CONSTRUCTION CO HAUGEN/JEFF HOUSTON ENGINEERING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-390-000-0000-6240 80.44 HHW MOBILE COLLECTION AD 1908018 Publishing & Advertising N 01-201-000-0000-6406 72.38 DATER STAMP 587010 Office Supplies N 10-304-000-0000-6526 199.95 BOOTS 23153 Uniforms N 02-612-000-0000-6330 77.72 AIS INSPECTOR MILEAGE 9/6/19 Mileage N 01-031-000-0000-6276 240.00 REVIEW LEASE W/ NORTHSTAR 564569 Professional Services Y 10-302-000-0000-6514 2,320.50 SALT 376334 Salt N 10-302-000-0000-6514 2,341.75 SALT 376346 Salt N 01-205-000-0000-6273 7,975.00 CORONER SERVICES AUG 2019 864 Coroner Expense 6 01-205-000-0000-6273 600.00 TECH SERVICES T SOBINSKI 8/28 866 Coroner Expense 6 01-013-000-0000-6276 832.25 SERVICES FOR OTTER TAIL COURT 8/1/19 Professional Services N 10-304-000-0000-6406 9.78 SUPPLIES 16113 Office Supplies N 10-304-000-0000-6565 152.11 DIESEL FUEL 386986 Fuels - Diesel N 80.4470 8908 J.P. COOKE CO 72.388908 7773 JANUSZEWSKI/GREGORY 199.957773 15171 JESNOWSKI/DANA 77.7215171 11167 KARKELA HUNT & CHESHIRE PLLP 240.0011167 6432 L & O ACRES TRANSPORT INC 4,662.256432 79 LAKE REGION HEALTHCARE 8,575.0079 25146 LAKELAND MENTAL HEALTH CENTER 832.2525146 10350 LAKES AREA COOPERATIVE Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions INDEPENDENT/THE J.P. COOKE CO JANUSZEWSKI/GREGORY JESNOWSKI/DANA KARKELA HUNT & CHESHIRE PLLP L & O ACRES TRANSPORT INC LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 50-399-000-0000-6291 500.00 CARDBOARD 9/10/19 73185 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 9/12/19 73192 Contract Transportation N 01-123-000-0000-6140 225.00 PER DIEM 9/12/19 Per Diem Y 01-123-000-0000-6330 24.24 MILEAGE 9/12/19 Mileage Y 10-304-000-0000-6572 203.68 PARTS 9306984856 Repair And Maintenance Supplies N 10-304-000-0000-6572 642.10 PARTS 9306991787 Repair And Maintenance Supplies N 01-123-000-0000-6140 300.00 PER DIEM 9/12/19 Per Diem Y 01-123-000-0000-6330 153.70 MILEAGE 9/12/19 Mileage Y 02-612-000-0000-6369 138.75 AIS AWARENESS CAMPAIGN 140101-4 Miscellaneous Charges N 02-612-000-0000-6369 75.00 AIS AWARENESS CAMPAIGN 140102-4 Miscellaneous Charges N 02-612-000-0000-6369 165.00 AIS AWARENESS CAMPAIGN 140104-4 Miscellaneous Charges N 02-612-000-0000-6369 157.50 AIS AWARENESS CAMPAIGN 140105-4 Miscellaneous Charges N 10-304-000-0000-6342 20.00 SERVICE AGREEMENT 388381 Service Agreements N 01-250-000-0000-6399 41.99 ACCT 23-52E1 LENSES/GLOVES 0279136-IN Sentence To Serve N 10-302-000-0000-6500 179.98 SUPPLIES 0278409-IN Supplies N 10-302-000-0000-6500 140.90 SUPPLIES 0278440-IN Supplies N 161.8910350 81 LARRY OTT INC TRUCK SERVICE 1,000.0081 15078 LARSON/DOUG 249.2415078 1020 LAWSON PRODUCTS INC 845.781020 11658 LEE/THOMAS 453.7011658 198 LEIGHTON BROADCASTING/FF 536.25198 3063 LIBERTY BUSINESS SYSTEMS FARGO 20.003063 41638 LOCATORS & SUPPLIES INC Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 2 Transactions 2 Transactions 2 Transactions 4 Transactions 1 Transactions LAKES AREA COOPERATIVE LARRY OTT INC TRUCK SERVICE LARSON/DOUG LAWSON PRODUCTS INC LEE/THOMAS LEIGHTON BROADCASTING/FF LIBERTY BUSINESS SYSTEMS FARGO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-302-000-0000-6515 40.99 SUPPLIES 0278526-IN Signs And Posts N 10-303-000-0000-6501 35.97 SUPPLIES 0278352-IN Engineering And Surveying Supplies N 10-303-000-0000-6501 50.99 SUPPLIES 0278695-IN Engineering And Surveying Supplies N 10-303-000-0000-6501 16.00 SUPPLIES 0278821-IN Engineering And Surveying Supplies N 10-304-000-0000-6572 32.99 SUPPLIES 0278244-IN Repair And Maintenance Supplies N 10-304-000-0000-6572 263.80 PARTS 0278289-IN Repair And Maintenance Supplies N 10-304-000-0000-6572 98.32 SUPPLIES 0278355-IN Repair And Maintenance Supplies N 10-304-000-0000-6406 34.97 SUPPLIES 0278527-IN Office Supplies N 10-304-000-0000-6406 122.34 SUPPLIES 0278587-IN Office Supplies N 02-612-000-0000-6330 102.66 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 02-612-000-0000-6330 53.36 AIS INSPECTOR MILEAGE 9/6/19 Mileage N 01-122-000-0000-6242 200.00 CONFERENCE REGISTRATION 9/24/19 Registration Fees N LECLAIR/CHRISTOPHER15088 01-122-000-0000-6242 200.00 CONFERENCE REGISTRATION 9/24/19 Registration Fees N WESTERGARD/KYLE772 01-122-000-0000-6242 200.00 CONFERENCE REGISTRATION 9/24/19 Registration Fees N BABOLIAN/ERIC4275 01-061-000-0000-6342 418.89 PAYOFF CN 500-0397774-000 9/16/19 Service Agreements N 01-061-000-0000-6342 213.21 PAYOFF CN 500-0401589-000 9/16/19 Service Agreements N 01-061-000-0000-6342 219.98 PAYOFF CN 500-0407540-000 9/16/19 Service Agreements N 01-122-000-0000-6342 285.33 ACCT 35700038 CN 500-0450685 394697296 Service Agreements N 01-201-000-0000-6340 719.66 ACCT 35700038 CN 500-0397774 394697445 Office Equipment Rental & Maint.N 01-061-000-0000-6342 1,008.21 ACCT OT00 CN 115529-03 6075591 Service Agreements N 01-061-000-0000-6680 4,956.00 ACCT OT00 75IN LED TV 6747452 Computer Hardware N 1,059.2441638 15172 LOE/DORIS 156.0215172 2125 MACPZA 600.002125 36132 MARCO INC ST LOUIS 1,857.0736132 2721 MARCO TECHNOLOGIES LLC 3,947.792721 Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 12 Transactions 2 Transactions 3 Transactions 5 Transactions - 2 Transactions LOCATORS & SUPPLIES INC LOE/DORIS MACPZA MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-302-000-0000-6511 34,353.44 HOT MIX 1642-1 Bituminous Mix N 10-302-000-0000-6511 22,478.71 HOT MIX 29417-1 Bituminous Mix N 10-302-000-0000-6511 38,531.41 HOT MIX 29501-1 Bituminous Mix N 10-302-000-0000-6511 21,959.68 HOT MIX 29548-1 Bituminous Mix N 10-302-000-0000-6511 42,880.20 HOT MIX 29635-1 Bituminous Mix N 10-302-000-0000-6511 25,799.30 HOT MIX 29768-1 Bituminous Mix N 01-112-000-0000-6369 9.00 BIND 3 MANUALS 5555 Miscellaneous Charges N 01-122-000-0000-6304 66.55 ACCT 9988095 OIL CHANGE 725881 Repair And Maintenance N 01-149-000-0000-6354 98.00 ACCT 1140 ADD CEQ PLOW & WING 3092 Insurance Claims N 01-031-000-0000-6242 350.00 CONFERENCE REGISTRATION 9/16/19 Registration Fees N HANSEN/NICOLE3698 02-612-000-0000-6330 89.32 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 01-112-108-0000-6572 1,225.00 TREE TRIMMING 19114 Repair And Maintenance Supplies N 01-112-108-0000-6485 557.21 ACCT 655-790197 SUPPLIES 45489 Custodian Supplies N 01-112-101-0000-6485 623.78 ACCT 655-790197 SUPPLIES 49315 Custodian Supplies N 1026 MARK SAND & GRAVEL CO 186,002.741026 87003 MIDWEST PRINTING CO 9.0087003 42863 MINNESOTA MOTOR COMPANY 66.5542863 546 MN CO INTERGOVERNMENTAL TRUST 98.00546 578 MPELRA 350.00578 15174 MUCHOW/GREGORY 89.3215174 589 NATURES GARDEN WORLD 1,225.00589 595 NETWORK SERVICES COMPANY Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions MARK SAND & GRAVEL CO MIDWEST PRINTING CO MINNESOTA MOTOR COMPANY MN CO INTERGOVERNMENTAL TRUST MPELRA MUCHOW/GREGORY NATURES GARDEN WORLD Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-123-000-0000-6140 300.00 PER DIEM 9/12/19 Per Diem Y 01-123-000-0000-6330 182.12 MILEAGE 9/12/19 Mileage Y 01-112-000-0000-6487 1,620.00 SPEED QUEEN WASHER & DRYER 5030 Tools & Minor Equipment N 10-302-000-0000-6515 83.76 SUPPLIES 1345121 Signs And Posts N 10-304-000-0000-6572 159.89 SUPPLIES 1355936 Repair And Maintenance Supplies N 10-304-000-0000-6572 305.98 SUPPLIES 1359285 Repair And Maintenance Supplies N 01-201-000-0000-6395 32.00 AIR FOR TANKS 4318 Dive Team N 01-061-000-0000-6201 2,100.00 ACCT 100A05602 AUG 2019 19080439 Communication Fees -N 10-302-000-0000-6565 1,349.80 DIESEL FUEL 27488 Fuels - Diesel N 10-302-000-0000-6565 655.75 DIESEL FUEL 66623 Fuels - Diesel N 01-112-000-0000-6275 585.78 ACCT MN OTERCO01 39 TICKETS E158261 Fiber Locating Service Y 01-507-000-0000-6300 100.76 ACCT 420 MOWING/CPR TRAINING 2624 Building And Grounds Maintenance N 1,180.99595 14655 NEWVILLE/DARREN 482.1214655 14890 NORTHERN LAUNDRY SYSTEMS 1,620.0014890 1066 NORTHERN STATES SUPPLY INC 382.111066 605 NORTHWEST DIVERS 32.00605 4106 OFFICE OF MNIT SERVICES 2,100.004106 612 OLSON OIL CO INC 2,005.55612 5093 ONE CALL LOCATORS LTD 585.785093 126 OTTER TAIL CO TREASURER Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions - 3 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions NETWORK SERVICES COMPANY NEWVILLE/DARREN NORTHERN LAUNDRY SYSTEMS NORTHERN STATES SUPPLY INC NORTHWEST DIVERS OFFICE OF MNIT SERVICES OLSON OIL CO INC ONE CALL LOCATORS LTD Otter Tail County Auditor PAW PUBLICATIONS LLC BATTLE LAKE REVIEW COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6253 36.00 WASTE DISPOSAL 15-470046 Garbage N 10-304-000-0000-6253 45.00 WASTE DISPOSAL 15-470049 Garbage N 10-304-000-0000-6253 41.00 WASTE DISPOSAL 15-470054 Garbage N 10-304-000-0000-6253 58.00 WASTE DISPOSAL 15-470063 Garbage N 10-304-000-0000-6253 20.00 WASTE DISPOSAL 15-470169 Garbage N 01-201-000-0000-6304 24.66 UNIT 1904 TIRE REPAIR 116291 Repair And Maintenance N 01-201-000-0000-6304 59.97 UNIT 1806 OIL CHG/AIR FILTER 117666 Repair And Maintenance N 01-201-000-0000-6304 35.13 UNIT 1708 OIL CHANGE 117674 Repair And Maintenance N 50-000-000-0120-6291 3,233.56 HAULING CHARGES 9/2/19 39008 Contract Transportation N 50-000-000-0170-6291 7,050.79 HAULING CHARGES 9/2/19 39008 Contract Transportation N 50-000-000-0140-6290 325.00 5 SHIFTS AUG2019 Contracted Services.N 01-123-000-0000-6240 64.20 BA MTG 9/12/19 AUG2019 Publishing & Advertising N 01-124-000-0000-6240 36.11 PC MTG 9/11/19 AUG2019 Publishing & Advertising N 10-304-000-0000-6565 2,739.37 DIESEL FUEL 2213 Fuels - Diesel N 02-612-000-0000-6330 49.53 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 02-612-000-0000-6330 11.48 AIS INSPECTOR MILEAGE 9/1/19 Mileage N 100.76126 3167 OTTER TAIL CO TREASURER 200.003167 49008 OTTER TAIL TIRE INC 119.7649008 7392 OTTERTAIL TRUCKING INC 10,284.357392 862 PARKERS PRAIRIE/CITY OF 325.00862 156 100.31156 1087 PENROSE OIL COMPANY 2,739.371087 15190 PETERSON/CODY Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 5 Transactions 3 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions PAW PUBLICATIONS LLC BATTLE LAKE REVIEW OTTER TAIL CO TREASURER OTTER TAIL CO TREASURER OTTER TAIL TIRE INC OTTERTAIL TRUCKING INC PARKERS PRAIRIE/CITY OF PENROSE OIL COMPANY Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Copyright 2010-2018 Integrated Financial Systems 02-612-000-0000-6330 83.34 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 02-612-000-0000-6330 57.89 AIS INSPECTOR MILEAGE 9/6/19 Mileage N 01-091-000-0000-6270 1,600.00 SDP/SPP REPORT - A KRUFT 9/8/19 Misc Professional-Expert Witness N 50-399-000-0000-6565 376.77 ACCT 71928252 91614295 Fuels N 50-000-000-0150-6290 34.64 ACCT 376004 37604-08-19 Contracted Services.N 50-000-000-0120-6565 81.28 ACCT 988529 DIESEL 9/6/19 88050058 Fuels N 01-201-000-0000-6492 134.08 COROPLAST SIGN FOR EVENTS 61361 Police Equipment N 01-201-000-0000-6490 349.82 SILHOUETTE TARGETS 21902736 Ammo, Shooting Supplies N 01-204-000-0000-6304 203.74 WINTERED BOAT #13 319052 Repair And Maintenance N 10-304-000-0000-6572 177.96 PARTS 717891F Repair And Maintenance Supplies N 61.0115190 15175 PETERSON/JOEL 141.2315175 15836 POWERS PSYD LP PLLC/AMANDA 1,600.0015836 3867 PRAXAIR DISTRIBUTION INC 376.773867 3730 PREMIUM WATERS INC 34.643730 45475 PRO AG FARMERS CO OP 81.2845475 25082 PRODUCTIVE ALTERNATIVES INC 134.0825082 4318 QUALIFICATION TARGETS 349.824318 15293 RAYS SPORT & MARINE - PERHAM 203.7415293 8622 RDO TRUCK CENTERS Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions PETERSON/CODY PETERSON/JOEL POWERS PSYD LP PLLC/AMANDA PRAXAIR DISTRIBUTION INC PREMIUM WATERS INC PRO AG FARMERS CO OP PRODUCTIVE ALTERNATIVES INC QUALIFICATION TARGETS RAYS SPORT & MARINE - PERHAM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 786.86 PARTS 718274F Repair And Maintenance Supplies N 10-304-000-0000-6572 708.08 PARTS 718417F Repair And Maintenance Supplies N 10-304-000-0000-6572 536.69 PARTS 719227F Repair And Maintenance Supplies N 10-304-000-0000-6572 79.14 PARTS 719404F Repair And Maintenance Supplies N 01-601-000-0000-6406 91.00 ACCT 5007218 PRINTING SERVICES 0460005539 Office Supplies N 10-303-000-0000-6278 956.00 SERVICE 302458 Engineering & Hydrological Testing N 02-612-000-0000-6330 214.60 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 02-612-000-0000-6330 148.48 AIS INSPECTOR MILEAGE 9/6/19 Mileage N 10-304-000-0000-6572 36.88 PARTS IA14784 Repair And Maintenance Supplies N 02-612-000-0000-6330 81.78 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 02-612-000-0000-6330 59.74 AIS INSPECTOR MILEAGE 9/6/19 Mileage N 02-612-000-0000-6330 118.90 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 02-612-000-0000-6330 97.44 AIS INSPECTOR MILEAGE 9/6/19 Mileage N 01-123-000-0000-6140 225.00 PER DIEM 9/12/19 Per Diem Y 01-123-000-0000-6330 91.64 MILEAGE 9/12/19 Mileage Y 2,288.738622 9547 REGENTS OF THE UNIVERSITY OF MN 91.009547 10842 RINKE NOONAN LAW FIRM 956.0010842 14645 ROLLIE/WILLIAM 363.0814645 1819 RUFFRIDGE-JOHNSON EQUIP CO INC 36.881819 15177 SAEWERT/JETT 141.5215177 15178 SALATHE/KELVIN 216.3415178 11656 SCHIERER/STEVE Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 2 Transactions RDO TRUCK CENTERS REGENTS OF THE UNIVERSITY OF MN RINKE NOONAN LAW FIRM ROLLIE/WILLIAM RUFFRIDGE-JOHNSON EQUIP CO INC SAEWERT/JETT SALATHE/KELVIN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 10-302-000-0000-6350 400.00 SERVICE Maintenance Contractor N 02-612-000-0000-6330 146.16 AIS INSPECTOR MILEAGE 8/31/19 Mileage N 02-612-000-0000-6330 99.18 AIS INSPECTOR MILEAGE 9/2/19 Mileage N 50-000-000-0120-6290 3,960.00 EQUIP HRS/SALARY HENNING TSF 104360 Contracted Services.N 50-000-000-0130-6290 4,240.00 EQUIP HRS/SALARY NE LANDFILL 104360 Contracted Services.N 01-002-000-0000-6369 7.98 K3210 17SEP19 Miscellaneous Charges N 01-061-000-0000-6680 2,366.00 ACCT 1079757 MONITORS B10528441 Computer Hardware N 50-000-000-0000-6848 90.00 DECALS FOR EVENT RECYCLING BIN 4852 Public Education Y 01-250-000-0000-6224 36.25 MEALS - TRANPORTS 9/24/19 Prisioner Conveyance N 01-112-108-0000-6485 67.20 ACCT 00224002 SUPPLIES 839756-1 Custodian Supplies N 01-112-101-0000-6485 185.40 ACCT 00224000 SUPPLIES 839757-1 Custodian Supplies N 01-112-108-0000-6485 150.50 ACCT 00224002 SUPPLIES 840386 Custodian Supplies N 01-112-101-0000-6485 675.27 ACCT 00224000 SUPPLIES 840607 Custodian Supplies N 316.6411656 15129 SCHMITZ/DUANE 400.0015129 15192 SCHWANTZ/CHRISTOPHER 245.3415192 697 SCOTT HOFLAND CONSTRUCTION INC 8,200.00697 19005 SERVICE FOOD SUPER VALU 7.9819005 10001 SHI CORP 2,366.0010001 48638 SIGNWORKS SIGNS & BANNERS LLC 90.0048638 11182 SMITH/GENE 36.2511182 48183 STEINS INC Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions SCHIERER/STEVE SCHMITZ/DUANE SCHWANTZ/CHRISTOPHER SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPER VALU SHI CORP SIGNWORKS SIGNS & BANNERS LLC SMITH/GENE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-112-108-0000-6485 944.47 ACCT 00224002 SUPPLIES 840608 Custodian Supplies N 01-112-106-0000-6253 227.74 ACCT 51470014963 AUG2019 Garbage N 10-304-000-0000-6253 74.88 WASTE DISPOSAL Garbage N 50-000-000-0110-6291 3,023.00 ACCT 20479 BATTLE LAKE AUG2019 Contract Transportation N 50-000-000-0120-6291 1,715.00 ACCT 20489 HENNING AUG2019 Contract Transportation N 50-000-000-0130-6291 2,035.00 ACCT 20487 NEW YORK MILLS AUG2019 Contract Transportation N 50-000-000-0150-6291 2,125.00 ACCT 20477 PELICAN RAPIDS AUG2019 Contract Transportation N 02-612-000-0000-6330 140.37 AIS INSPECTOR MILEAGE 9/2/19 Mileage N 10-304-000-0000-6572 2,076.79 PARTS P52061 Repair And Maintenance Supplies N 10-304-000-0000-6572 64.69 PARTS P52170 Repair And Maintenance Supplies N 50-399-000-0000-6300 464.44 TOILET & URINAL REPAIRS 1074 Building And Grounds Maintenance N 01-201-000-0000-6348 373.80 ACCT 1003940771 AUG 2019 840897097 Software Maintenance Contract N 13-012-000-0000-6455 1,222.61 ACCT 1003217934 AUG 2019 840853480 Reference Books & Literature N 13-012-000-0000-6455 731.30 ACCT 1000551281 AUG 2019 840868120 Reference Books & Literature N 10-304-000-0000-6572 178.86 PARTS 12845652 GP Repair And Maintenance Supplies N 10-304-000-0000-6572 270.45 PARTS 419320 Repair And Maintenance Supplies N 2,022.8448183 166 STEVE'S SANITATION INC 9,200.62166 15179 STROMMEN/DILLON 140.3715179 2045 SWANSTON EQUIPMENT CORP 2,141.482045 15846 T WALLS PLUMBING INC 464.4415846 183 THOMSON REUTERS - WEST 2,327.71183 379 TITAN MACHINERY INC 178.86379 9693 TOWMASTER Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 6 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions STEINS INC STEVE'S SANITATION INC STROMMEN/DILLON SWANSTON EQUIPMENT CORP T WALLS PLUMBING INC THOMSON REUTERS - WEST TITAN MACHINERY INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 71.84 SUPPLIES 111962400 Repair And Maintenance Supplies N 01-122-000-0000-6406 50.30 ACCT 7490 SUPPLIES 436578 Office Supplies N 01-123-000-0000-6406 74.75 ACCT 7490 WHITE ENVELOPES 436675 Office Supplies N 01-112-000-0000-6404 450.00 ACCT 9804282 COLUMBIAN COFFEE 869470 Coffee Supplies N 50-000-000-0170-6300 2,014.00 REPAIR DAMAGE TO DOOR #3 61036 Building And Grounds Maintenance N 50-000-000-0170-6300 396.98 REPLACE LOGIC BOARD/REPAIRS 61037 Building And Grounds Maintenance N 01-123-000-0000-6140 300.00 PER DIEM 9/12/19 Per Diem Y 01-123-000-0000-6330 225.04 MILEAGE 9/12/19 Mileage Y 01-112-000-0000-6572 619.30 ACCT 351623 15336109-00 Repair And Maintenance Supplies N 10-304-000-0000-6572 57.25 PARTS 9101963947 Repair And Maintenance Supplies N 10-304-000-0000-6306 3,087.74 REPAIRS 3503107925 Repair/Maint. Equip N 270.459693 13132 ULINE 71.8413132 51002 VICTOR LUNDEEN COMPANY 125.0551002 3706 VIKING COCA-COLA 450.003706 5045 VIKING GARAGE DOOR COMPANY INC 2,410.985045 15024 VORDERBRUGGEN/KENNETH 525.0415024 761 VOSS LIGHTING 619.30761 9357 WAYNE'S TOOLWAGON 57.259357 13519 WD LARSON COMPANIES LTD INC 3,087.7413519 Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions TOWMASTER ULINE VICTOR LUNDEEN COMPANY VIKING COCA-COLA VIKING GARAGE DOOR COMPANY INC VORDERBRUGGEN/KENNETH VOSS LIGHTING WAYNE'S TOOLWAGON WD LARSON COMPANIES LTD INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:23:45PM9/19/2019 csteinba County Ditch Fund Copyright 2010-2018 Integrated Financial Systems 22-623-000-0602-6369 250.00 PER DIEM 9/13/19 Miscellaneous Charges-Judicial Ditch 2 Y 22-623-000-0602-6369 97.44 MILEAGE 9/13/19 Miscellaneous Charges-Judicial Ditch 2 Y 22-623-000-0602-6369 10.78 MEAL 9/3/19 Miscellaneous Charges-Judicial Ditch 2 Y 01-123-000-0000-6140 150.00 PER DIEM 9/12/19 Per Diem Y 01-123-000-0000-6330 111.36 MILEAGE 9/12/19 Mileage Y 01-124-000-0000-6140 150.00 PER DIEM 9/11/19 Per Diem Y 01-124-000-0000-6330 50.46 MILEAGE 9/11/19 Mileage Y 10-304-000-0000-6572 22.74 PARTS PC020292948 Repair And Maintenance Supplies N 10-304-000-0000-6572 75.80 PARTS PC020293011 Repair And Maintenance Supplies N 10-304-000-0000-6306 431.79 REPAIR SW020113030 Repair/Maint. Equip N 50-000-000-0170-6306 825.18 ACCT 6842300 PARTS PC020293657 Repair/Maint. Equip N 13863 WIEBE/JEFFREY JON 358.2213863 11653 WILSON/WARREN R 461.8211653 2086 ZIEGLER INC 1,355.512086 413,054.43 Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 4 Transactions 4 Transactions Final Total ............133 Vendors 239 Transactions WIEBE/JEFFREY JON WILSON/WARREN R ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES12:23:45PM9/19/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems Page 20Audit List for Board Otter Tail County Auditor Amount 50,218.20 General Revenue Fund 1 7,110.36 General Fund Dedicated Accounts 2 308,174.66 Road And Bridge Fund 10 1,953.91 Law Library Fund 13 358.22 County Ditch Fund 22 45,239.08 Solid Waste Fund 50 413,054.43 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES9/19/2019 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:39:40PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:39:40PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-407-600-0090-6240 317.50 Acct #5296 Health Educator 860084 Publishing & Advertising 23 N 09/04/2019 09/04/2019 11-407-500-0080-6331 9.41 SEPT2019 EXPENSES/mtg Clay Co SEPT2019 EXPEN FPL Meals & Lodging 30 N 09/10/2019 09/10/2019 11-407-400-0083-6331 9.40 AUG2019 EXPENSES/EP mtg DL AUG2019 EXPENS Meals & Lodging Bioterrorism 31 N 08/19/2019 08/19/2019 11-407-600-0090-6342 1,952.09 Cust #35700038Finale lease pmt 500-0420486-00 Service Agreements 37 N 09/16/2019 09/16/2019 11-407-200-0022-6488 117.50 WIC business cards/NYM 5486 Phn Program Supplies - Wic 32 N 09/06/2019 09/06/2019 11-407-600-0090-6304 45.67 oil change unit #19620 727392 Motor Vehicle Service And Repair 26 N 09/05/2019 09/05/2019 11-407-600-0090-6304 413.09 transmission - clutch unit #14 727780 Motor Vehicle Service And Repair 25 N 09/13/2019 09/13/2019 11-407-600-0090-6304 49.95 wash/shampoo unit #14996 727886 Motor Vehicle Service And Repair 24 N 09/13/2019 09/13/2019 11-407-600-0090-6488 25.00 Cust #1143 Shredding/FF 407944 Phn Program Supplies 38 N 08/31/2019 08/31/2019 35011 DAILY JOURNAL/THE 317.5035011 14398 GEORGESON/ANTHONY 9.4114398 7611 GIBBS/ANN 9.407611 36132 MARCO INC ST LOUIS 1,952.0936132 87003 MIDWEST PRINTING CO 117.5087003 42863 MINNESOTA MOTOR COMPANY 508.7142863 7661 MINNKOTA ENVIRO SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions DAILY JOURNAL/THE GEORGESON/ANTHONY GIBBS/ANN MARCO INC ST LOUIS MIDWEST PRINTING CO MINNESOTA MOTOR COMPANY Otter Tail County Auditor OTTER TAIL COUNTY TREASURER-EXPRESS ONE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:39:40PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-407-600-0090-6406 67.06 Acct #71423628 ink 370416964001 Office Supplies 21 N 08/27/2019 08/27/2019 11-407-600-0090-6406 111.96 Acct #71423628 ink, pens, misc 373652874001 Office Supplies 22 N 09/04/2019 09/04/2019 11-407-600-0090-6242 2.12 EHL svc fee - Comm Health Conf WELLS - JODY Registration Fees 1 N 09/08/2019 09/08/2019 11-407-200-0023-6488 60.00 FHA supplies/toddler snacks WELLS -KRISTIN FHV Program Supplies 4 N 09/08/2016 09/08/2016 11-407-200-0027-6488 201.50 HFA SUPPLIES/MIECHV WELLS -KRISTIN HFA Program Supplies 5 N 09/08/2016 09/08/2016 11-407-200-0027-6488 31.00 HFA SUPPLIES/MIECHV WELLS -KRISTIN HFA Program Supplies 6 N 09/08/2016 09/08/2016 11-407-600-0090-6242 85.00 Comm Health Conf - registratio WELLS-JODY Registration Fees 2 N 09/08/2019 09/08/2019 11-407-600-0090-6331 335.77 Lodging for Comm Health Conf WELLS-JODY Meals & Lodging 3 N 09/08/2019 09/08/2019 11-407-100-0030-6242 150.00 Northern Plains Conf -Lane WELLS-KAREN Registration Fees - Pas 10 N 09/08/2016 09/08/2016 11-407-100-0030-6242 150.00 Northern Plains Conf -Deb WELLS-KAREN Registration Fees - Pas 11 N 09/08/2016 09/08/2016 11-407-500-0080-6488 50.00 NEHA 1yr membership-Monique WELLS-KAREN FPL Prog Supplies 16 N 09/08/2016 09/08/2016 11-407-500-0080-6488 390.00 NEHA Exam fees -Andrea WELLS-KAREN FPL Prog Supplies 14 N 09/08/2016 09/08/2016 11-407-500-0080-6488 50.00 NEHA 1yr membership-Andrea WELLS-KAREN FPL Prog Supplies 15 N 09/08/2016 09/08/2016 11-407-600-0090-6242 87.12 Comm Health Conf-Kristi W WELLS-KAREN Registration Fees 12 N 09/08/2016 09/08/2016 11-407-600-0090-6331 335.77 lodging-Comm Health Conf-KW WELLS-KAREN Meals & Lodging 13 N 09/08/2016 09/08/2016 11-407-600-0090-6406 28.02 phone case/screen protector WELLS-KAREN Office Supplies 17 N 09/08/2016 09/08/2016 25.007661 51120 OFFICE DEPOT 179.0251120 44266 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions MINNKOTA ENVIRO SERVICES INC OFFICE DEPOT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:39:40PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-407-500-0080-6488 89.53 Thermoworks/thermapen WELLS-MELISSA FPL Prog Supplies 7 N 09/08/2016 09/08/2016 11-407-500-0081-6488 2.00 spray bottles WELLS-MELISSA Prog Supplies Well Delegation 8 N 09/08/2016 09/08/2016 11-407-600-0090-6406 68.36 misc items for PH vehicles WELLS-MELISSA Office Supplies 9 N 09/08/2016 09/08/2016 11-407-200-0022-6488 10.40 Cust #682 sin145425 Phn Program Supplies - Wic 18 N 08/31/2019 08/31/2019 11-407-200-0022-6488 260.00 Cust #MN560 - digital scale 59253 Phn Program Supplies - Wic 33 N 08/26/2019 08/26/2019 11-407-200-0022-6488 64.00 Cust #MN560 - adapter 59253 Phn Program Supplies - Wic 34 N 08/26/2019 08/26/2019 11-407-200-0022-6488 260.00 Cust #MN560 return dgtal scale 59253C Phn Program Supplies - Wic 35 N 09/18/2019 09/18/2019 11-407-200-0022-6488 350.00 Cust #MN560 dgtal infant scale 59295 Phn Program Supplies - Wic 36 N 09/05/2019 09/05/2019 11-407-300-0071-6488 473.81 Cust #70036172 incentive crdt 912521297 Imz Program Supplies 20 N 07/10/2019 07/10/2019 11-407-300-0071-6488 10,606.10 Cust #70036172 Fluzone/Flublok 912988159 Imz Program Supplies 19 N 09/11/2019 09/11/2019 11-407-200-0060-6232 4.50 Acct #7487 TDZ meeting copies 1113462 Printing Safe Commun - Inj Prev 29 N 08/13/2019 08/13/2019 11-407-600-0090-6406 198.65 Acct #7487 6x9 envelopes - FF 436596 Office Supplies 28 N 08/29/2019 08/29/2019 11-407-600-0090-6406 158.85 Acct #7487 #9 envelopes - NYM 436616 Office Supplies 27 N 08/30/2019 08/30/2019 2,116.1944266 45540 PACIFIC INTERPRETERS 10.4045540 6882 PERSPECTIVE ENTERPISES 414.006882 12084 SANOFI PASTEUR 10,132.2912084 51002 VICTOR LUNDEEN COMPANY Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 17 Transactions 1 Transactions - 4 Transactions - 2 Transactions OTTER TAIL COUNTY TREASURER-EXPRESS ONE PACIFIC INTERPRETERS PERSPECTIVE ENTERPISES SANOFI PASTEUR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:39:40PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 362.0051002 16,153.51 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions Final Total ............13 Vendors 38 Transactions VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES12:39:40PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems Page 6Audit List for Board Otter Tail County Auditor Amount 16,153.51 Human Services 11 16,153.51 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES9/19/2019 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:47:34PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:47:34PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-406-000-0000-6000 3,228.00 DETENTION COSTS Detention Center Costs - Probation 18 N 09/03/2019 09/03/2019 11-420-601-0000-6406 6.64 2189988150 441168 Office Supplies 55 N 08/31/2019 08/31/2019 11-420-601-0000-6406 99.00 2189988150 441261 Office Supplies 54 N 08/31/2019 08/31/2019 11-420-601-0000-6406 98.01 2189988150 441521 Office Supplies 53 N 08/31/2019 08/31/2019 11-420-601-0000-6406 179.14 2189988150 441550 Office Supplies 52 N 08/31/2019 08/31/2019 11-430-700-0000-6406 8.46 2189988150 441168 Office Supplies 55 N 08/31/2019 08/31/2019 11-430-700-0000-6406 126.00 2189988150 441261 Office Supplies 54 N 08/31/2019 08/31/2019 11-430-700-0000-6406 124.73 2189988150 441521 Office Supplies 53 N 08/31/2019 08/31/2019 11-430-700-0000-6330 64.38 MILEAGE & MEAL Mileage - Ss Adm 36 N 09/11/2019 09/12/2019 11-430-700-0000-6331 8.42 MILEAGE & MEAL Meals & Lodging - Ss Adm 37 N 09/11/2019 09/12/2019 11-420-601-0000-6379 317.50 ACCT #5296 AD #866891 Miscellaneous Charges Im Adm 3 N 08/06/2019 08/13/2019 11-406-000-0000-6304 18.70 LIGHTBULB 47504 Motor Vehicle Repair 1 Y 08/30/2019 08/30/2019 25435 BELTRAMI CO TREASURER 3,228.0025435 32603 COOPERS TECHNOLOGY GROUP 641.9832603 33467 DAHLEN/JODY 72.8033467 35011 DAILY JOURNAL/THE 317.5035011 1496 DAN'S TOWING & REPAIR Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 7 Transactions 2 Transactions 1 Transactions BELTRAMI CO TREASURER COOPERS TECHNOLOGY GROUP DAHLEN/JODY DAILY JOURNAL/THE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:47:34PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-640-0000-6298 108.00 09/03/19 7964982019 Child Support Blood Test Charge 38 N 08/01/2019 08/31/2019 11-406-000-0000-6000 282.00 DETENTION COSTS Detention Center Costs - Probation 35 N 09/10/2019 09/10/2019 11-420-601-0000-6331 10.24 MEAL Meals & Lodging - Im Adm 2 N 09/10/2019 09/10/2019 11-430-700-0000-6331 27.13 CLIENT MEALS/MEALS Meals & Lodging - Ss Adm 4 N 06/17/2019 08/30/2019 11-430-710-1621-6097 19.31 CLIENT MEALS/MEALS In Home Service - Brief 5 N 06/17/2019 08/30/2019 11-420-601-0000-6343 1,102.91 AGREEMENT 025-1022344-000 25519038 Copy Machine Lease 6 N 09/10/2019 09/10/2019 11-420-601-0000-6343 115.72 AGREEMENT 011-1063485-000 25540481 Copy Machine Lease 56 N 09/16/2019 09/16/2019 11-430-700-0000-6343 1,403.71 AGREEMENT 025-1022344-000 25519038 Copy Machine Lease 6 N 09/10/2019 09/10/2019 11-430-700-0000-6343 147.28 AGREEMENT 011-1063485-000 25540481 Copy Machine Lease 56 N 09/16/2019 09/16/2019 11-430-700-0000-6331 177.73 MEALS Meals & Lodging - Ss Adm 7 N 03/07/2019 09/06/2019 18.701496 11695 DNA DIAGNOSTICS CENTER INC 108.0011695 15842 EAST CENTRAL REG JUV CTR 282.0015842 37228 EIDE/BONNIE 10.2437228 48173 GRABE/SONYA 46.4448173 13522 GREATAMERICA FINANCIAL SVCS 2,769.6213522 40000 KAMBEL-SEUFERT/KIM Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 4 Transactions DAN'S TOWING & REPAIR DNA DIAGNOSTICS CENTER INC EAST CENTRAL REG JUV CTR EIDE/BONNIE GRABE/SONYA GREATAMERICA FINANCIAL SVCS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:47:34PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-406-000-0000-6304 52.52 OIL CHANGE 726599 Motor Vehicle Repair 8 6 08/31/2019 08/31/2019 11-420-000-0000-2100 20,273.76 A300MM9N56I Due Other Governments MA Refunds 9 N 08/29/2019 08/29/2019 11-420-621-0000-6040 12,803.35 A300MM9N56I Co Share Of Under 65 Nh To State 12 N 08/29/2019 08/29/2019 11-420-605-0000-6040 112.50 07-19 CCAP A300MC56197I State Share Of Maxis Refunds To State 15 N 07/01/2019 07/31/2019 11-420-605-0000-6040 112.50 08-19 CCAP A300MC56198I State Share Of Maxis Refunds To State 17 N 08/01/2019 08/31/2019 11-430-740-4901-6051 7,632.24 A300MM9N56I R79 Ch Case Manage State 11 N 08/29/2019 08/29/2019 11-430-740-4911-6051 4,021.91 A300MM9N56I R 79 Adltcasemngmnt To State 10 N 08/29/2019 08/29/2019 11-430-750-5740-6050 1,423.76 A300MM9N56I Icf/Mr County Share 13 N 08/29/2019 08/29/2019 11-430-720-2112-6061 3,079.00 07-19 CCAP A300MC56197I Bsf County Match 14 N 07/01/2019 07/31/2019 11-430-720-2112-6061 3,079.00 08-19 CCAP A300MC56198I Bsf County Match 16 N 08/01/2019 08/31/2019 11-430-700-0000-6304 325.00 ACCT 9988150 6214840 Motor Vehicle Service And Repair 19 N 08/31/2019 08/31/2019 11-420-640-0000-6260 3,651.25 IV-D BILLING FOR AUGUST 2019 Legal Services Iv-D 20 N 09/03/2019 09/03/2019 177.7340000 42863 MINNESOTA MOTOR COMPANY 52.5242863 43022 MN DEPT OF HUMAN SERVICES 52,538.0243022 43227 NELSON AUTO CENTER 325.0043227 12963 OTTER TAIL CO ATTORNEY'S OFFICE 3,651.2512963 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 9 Transactions 1 Transactions 1 Transactions KAMBEL-SEUFERT/KIM MINNESOTA MOTOR COMPANY MN DEPT OF HUMAN SERVICES NELSON AUTO CENTER OTTER TAIL CO ATTORNEY'S OFFICE Otter Tail County Auditor OTTER TAIL COUNTY TREASURER-EXPRESS ONE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:47:34PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-601-0000-6379 79.20 BIRTH/DEATH CERTIFICATES Miscellaneous Charges Im Adm 21 N 08/01/2019 08/29/2019 11-430-700-0000-6379 100.80 BIRTH/DEATH CERTIFICATES Miscellaneous Charges - Ss Adm 21 N 08/01/2019 08/29/2019 11-420-640-0000-6297 52.60 CASE #20191172/PARTY #001 Iv-D Sheriff's Costs 22 N 09/05/2019 09/05/2019 11-420-640-0000-6297 80.00 CASE #20191220/PARTY #001 Iv-D Sheriff's Costs 23 N 08/28/2019 08/28/2019 11-420-601-0000-6171 24.83 SJOSTROM Im Training 44 N 09/06/2019 09/06/2019 11-420-601-0000-6171 447.00 VANDERLINDEN Im Training 46 N 09/06/2019 09/06/2019 11-420-601-0000-6406 17.59 VANDERLINDEN Office Supplies 45 N 09/06/2019 09/06/2019 11-420-601-6331-6171 118.03 SJOSTROM Im Training Meals & Lodging 43 N 09/06/2019 09/06/2019 11-430-700-0000-6171 31.60 SJOSTROM Ss Adm Training 44 N 09/06/2019 09/06/2019 11-430-700-0000-6171 928.15 B. LEE Ss Adm Training 40 N 09/06/2019 09/06/2019 11-430-700-0000-6331 18.96 KAMBEL-SEUFERT Meals & Lodging - Ss Adm 39 N 09/06/2019 09/06/2019 11-430-700-0000-6331 10.15 ROSENTHAL Meals & Lodging - Ss Adm 42 N 09/06/2019 09/06/2019 11-430-700-0000-6379 82.20 B. LEE Miscellaneous Charges - Ss Adm 41 N 09/06/2019 09/06/2019 11-430-700-0000-6406 22.39 VANDERLINDEN Office Supplies 45 N 09/06/2019 09/06/2019 11-430-700-6331-6171 150.23 SJOSTROM Ss Adm Training Meals & Lodging 43 N 09/06/2019 09/06/2019 44086 OTTER TAIL CO RECORDER 180.0044086 44010 OTTER TAIL CO SHERIFF 132.6044010 44266 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:47:34PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-406-000-0000-6406 38.97 CARDS FOR MJS 8003487 Office Supplies 24 N 08/29/2019 08/29/2019 11-420-650-0000-6045 29.26 FF CANCER CTR Ma Assisted Transportation Service 25 N 06/05/2019 06/05/2019 11-406-000-0000-6000 239.00 DETENTION COSTS Detention Center Costs - Probation 26 N 09/04/2019 09/04/2019 11-406-000-0000-6435 1,190.00 DWI COURT UA KITS 2129597 Drug Testing 27 N 08/29/2019 08/29/2019 11-406-000-0000-6435 309.00 ORDER #248624 L3318014 Drug Testing 47 N 09/12/2019 09/12/2019 11-420-601-0000-6379 216.71 INV 00061460 INV00061460 Miscellaneous Charges Im Adm 29 N 08/31/2019 08/31/2019 11-420-601-0000-6323 587.61 INV 00061461 INV00061461 Custodial Services 28 N 08/31/2019 08/31/2019 11-430-700-0000-6379 275.81 INV 00061460 INV00061460 Miscellaneous Charges - Ss Adm 29 N 08/31/2019 08/31/2019 11-430-700-0000-6323 747.86 INV 00061461 INV00061461 Custodial Services 28 N 08/31/2019 08/31/2019 11-430-700-0000-6331 44.67 MEALS Meals & Lodging - Ss Adm 30 N 08/06/2019 09/05/2019 1,851.1344266 2385 OTTER TAIL POWER COMPANY 38.972385 14870 PEOPLES EXPRESS 29.2614870 13160 PRAIRIE LAKES YOUTH PROGRAMS 239.0013160 14747 PREMIER BIOTECH LABS, LLC 1,499.0014747 25082 PRODUCTIVE ALTERNATIVES INC 1,827.9925082 14457 RESLER/RANDI Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 4 Transactions OTTER TAIL COUNTY TREASURER-EXPRESS ONE OTTER TAIL POWER COMPANY PEOPLES EXPRESS PRAIRIE LAKES YOUTH PROGRAMS PREMIER BIOTECH LABS, LLC PRODUCTIVE ALTERNATIVES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:47:34PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-430-710-1621-6097 23.17 MEALS In Home Service - Brief 31 N 08/06/2019 09/05/2019 11-420-601-0000-6331 10.24 MEAL Meals & Lodging - Im Adm 32 N 09/10/2019 09/10/2019 11-430-700-0000-6331 13.69 CLIENT MEALS/MEAL Meals & Lodging - Ss Adm 57 N 09/11/2019 09/11/2019 11-430-710-1621-6097 27.39 CLIENT MEALS/MEAL In Home Service - Brief 58 N 09/11/2019 09/11/2019 11-430-700-0000-6331 15.91 CLIENT MEALS/MEAL Meals & Lodging - Ss Adm 48 N 07/29/2019 09/09/2019 11-430-700-6331-6171 11.64 CLIENT MEALS/MEAL Ss Adm Training Meals & Lodging 50 N 07/29/2019 09/09/2019 11-430-710-1621-6097 7.97 CLIENT MEALS/MEAL In Home Service - Brief 49 N 07/29/2019 09/09/2019 11-420-601-0000-6379 462.73 ACCT #7496 436617 Miscellaneous Charges Im Adm 33 N 08/31/2019 08/31/2019 11-430-700-0000-6379 588.92 ACCT #7496 436617 Miscellaneous Charges - Ss Adm 33 N 08/31/2019 08/31/2019 11-430-700-0000-6379 75.00 ACCT #4872 436736 Miscellaneous Charges - Ss Adm 34 N 09/11/2019 09/11/2019 11-406-000-0000-6000 47,531.99 DETENTION COSTS Detention Center Costs - Probation 51 N 09/09/2019 09/09/2019 67.8414457 48197 SONDAG/PAMELA 10.2448197 48290 STANISLAWSKI/MARI 41.0848290 49341 THORSON/SHANTEL 35.5249341 51002 VICTOR LUNDEEN COMPANY 1,126.6551002 52139 WEST CENTRAL REG JUVENILE CTR Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 3 Transactions 3 Transactions RESLER/RANDI SONDAG/PAMELA STANISLAWSKI/MARI THORSON/SHANTEL VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:47:34PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 47,531.9952139 118,851.07 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions Final Total ............29 Vendors 70 Transactions WEST CENTRAL REG JUVENILE CTR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES12:47:34PM9/19/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems Page 9Audit List for Board Otter Tail County Auditor Amount 118,851.07 Human Services 11 118,851.07 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Account number______________ OTTER TAIL COUNTY RECORDER’S OFFICE County Recorder Carol Schmaltz 565 Fir Avenue West Fergus Falls, MN 56537 LAREDO ACCOUNT & LICENSE AGREEMENT/ESCROW ACCOUNT This agreement made and entered into this ____ day of ______________, in the year 2020, by and between the Otter Tail County Recorder’s Office (the Licensor) and _________________________________________________________ ( Licensee) Licensee Contact Name: _____________________________________ Licensee Phone Number: _____________________________________ Licensee Address: _____________________________________ ______________________________________ Licensee Email: ______________________________________ WITNESSETH: WHEREAS, Licensor and Licensee desire to enter into this Agreement whereby Licensor grants Licensee a limited, non-exclusive, and revocable right to print copies of recorded images from the Licensor and to access this system remotely to print these recorded images. 1. The term of this Agreement shall be from and including ______________________, 2020 to and including December 31, 2020, unless terminated pursuant to the provisions contained herein. 2. Subscriber shall select one of the following User Plans: (Initial One Plan) Level Minutes Monthly Subscriber Fee Min. Overage Fee Copy Fee I 0-250 $85.00 .35 per minute .35 II 251-1000 $125.00 .35 per minute .35 III 1001-3000 $150.00 .35 per minute .35 IV 3001-6000 $200.00 .35 per minute .35 V Unlimited $500.00 N/A .35 Page 2 of 4 Account number______________ 3. Account Fees a. The Licensee for all Level plans agree that an escrow account with the Otter Tail County Recorder’s Office will be established and Licensee shall maintain a balance of at least the minimum monthly Agreement Plan rate at all times. Your escrow account will manually be charged the monthly subscriber fee on the 1st of each month for the prior month usage. Licensee shall maintain a positive balance in the escrow at all times. Failure to maintain a positive balance will result in the immediate disconnection of service without notice. There will be a re-connect fee of $30.00. b. Licensee agrees to pay .50 per page print fees for images that are printed in the Otter Tail County Recorder’s Office. c. A $30.00 fee will be charged to the maker of any check which is refused or dishonored due to insufficient funds in the maker’s account with the drawee credit institution. d. After two minutes of no activity when the Laredo program is operating, the user will receive an automatic disconnect notice. By signing this Agreement, Licensee agrees to pay the normal fees for all online time until the Laredo session is closed, regardless of whether user elects to continue, cancel or disable this automatic disconnect notice. 4. In 2020, the Licensee may change their plan on January 1st and July 1st. e. Licensee agrees to promptly notify in writing the Otter Tail County Recorder’s Office of any changes in staffing that affects the assignment of Laredo passwords. Licensee understands that by entering into this Agreement, the Licensee is responsible for all minutes accrued by its identified users. The Licensor agrees to promptly remove by notifying the Licensor of the passwords of persons who are no longer authorized users and assign new passwords to employees as provided by the Licensee in writing. The Licensee is responsible for all charges incurred by their assigned Laredo logins and passwords. Remember only one user login per agreement plan. 5. The Otter Tail County Recorder’s Office agrees to furnish on-line access to indexed and imaged real estate records. The index and images of records is currently available beginning January 1994. 6. Otter Tail County, nor its officers, agents, or employees shall be responsible for any errors or admissions which may occur in these records, nor liable for any actions taken as a result of reliance upon any information within this website from whatever source, or any other consequences from such reliance. 7. The Licensee agrees to refrain from selling copies of this database or images to third parties. The Licensor grants to the Licensee the non-transferable limited and revocable right to electronically obtain digital images of recorded documents. Licensee agrees that it shall not sell, distribute, reproduce, market, or in any way re-use such program information as independent information without the express written consent of the Otter Tail County Recorder. Licensee shall not acquire any ownership rights to acquired information. Failure to abide by these provisions will be considered a material breach of this agreement and the Licensee Agreement and electronic services will be terminated. 8. The Licensee shall indemnify and hold harmless the Licensor and its officers, agents, officials, and employees from and against any and all claims, actions, causes of action, judgments, liability, costs and expenses, including attorney’s fees, arising out of any negligent act of omission by Licensee. If Page 3 of 4 Account number______________ there is any litigation concerning this agreement, Licensor shall have its attorney fees paid by Licensee whether or not Licensor is the prevailing party in the action. 9. This Agreement may be terminated by either party, with or without cause upon 30 days written notice, starting on the first of a month. Termination shall not relieve a party of its obligations incurred prior to the effective date of the termination. 10. This Agreement may be amended only by written instrument signed by both the Licensor and the Licensee. 11. This Agreement shall be governed by, and construed in accordance with the laws of the State of Minnesota. The Licensor provides data to the Licensee for the public benefit as defined in Minn. Stat. 13.85 and both shall abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended and Minnesota Rules promulgated pursuant to Chapter 13. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates subscribed. LICENSOR-OTTER TAIL COUNTY RECORDER By: _______________________________ Date: _________________ Title: ______________________________ LICENSEE Signature: __________________________ Date: _________________ Printed Name_______________________ Account number______________ Page 4 of 4 OTTER TAIL COUNTY RECORDER’S OFFICE Carol Schmaltz 565 Fir Avenue West Fergus Falls, MN 56537 User Name/Password Assignment There are no restrictions to user name/password and they are not case sensitive Remember: Only one user login per agreement plan Level Selection Employee Name User Name Password Licensee agrees to promptly notify in writing the Otter Tail County Recorder’s Office of any changes in staffing that affects the assignment of Laredo passwords. The Licensor agrees to promptly remove the passwords of persons who are no longer authorized users and assign new passwords to employees as provided by the Licensee. Licensee understands that by entering into this Agreement, the Licensee is responsible of all minutes accrued by its identified users and is responsible for all charges incurred by their assigned Laredo logins and passwords. LICENSOR - OTTER TAIL COUNTY RECORDER By: _______________________________ Date: _________________ Title: ______________________________ LICENSEE Signature: __________________________ Date: _________________ Printed Name_______________________ From:Crawford, Molly (MDH) To:Barbara J Olson; Hanson, Julie K.; Carol Schmaltz; McDonald, Kelly Cc:Shinaul, Brenda (MDH); chris.bogut@CO.RAMSEY.MN.US; Cindy Geis; wjohnson@co.ottertail.mn.us; Anna.abruzzese@hennepin.us Subject:Congratulations! You have been selected to attend the NAPHSIS Identity and Security Conference Date:Thursday, September 5, 2019 7:15:00 PM Attachments:image001.gif Importance:High Dear Barbara, Julie, Carol, and Kelly, Thank you for submitting proposals and for your interest in attending and sharing what you learn at the NAPHSIS Identity and Security Conference. Congratulations! You have been selected to attend the NAPHSIS Identity and Security Conference, November 4-5, 2019, in Washington D. C. Details about the conference are online at: https://www.naphsis.org/identity-security. I copied the individuals each of you referenced on this email so that they receive this information (especially if any of you are out of the office tomorrow). OVR originally was going to fund only two local issuance vital records professionals to attend the conference. However, all of you wrote excellent proposals and had wonderful ideas on how you might share what you learn to help advance our MN vital records community that we wanted to support all of you in attending. We your attendance is important and valuable. We hope that going together as group will be a positive experience with long-lasting benefits for MN vital records, you, and OVR. OVR has selected each of you and we will work out details including a formal “annual plan agreement” which is contract that will contain language about your reimbursement and expectations for your attendance at the conference. I’ll be in touch with each of you about the annual plan agreements. We work through the details. In the meantime PLEASE DO THE FOLLOWING: 1. Reserve your hotel/lodging. You will find information on the NAPHSIS website. Note—I found the conference room rate to be higher than the government rate. When booking your room, please inquire about the rates and select the lower cost option. 2. Register to attend. PLEASE REGISTER BY THE END OF THE DAY ON 9/7 to take advantage of the early bird rate. Brenda Shinaul and I will be attending on behalf of OVR. We will set up a conference call for all of us to talk through the plans and answer your questions. Please know that I wanted to notify you as soon as possible, but I do not have contract documents ready to share. I am working with the contracts folks here at MDH to draft the annual plan agreements for each of you. You will have a choice to contract with MDH directly or to have MDH contract with your county employer. Either way, MDH will be reimbursing expenses—MDH will not be paying directly for your travel, registration, and related expenses. You or your county employer must pay up front. The annual plan agreement will contain this or similar language (Carol we can talk about your situation since you live outside the Twin City metro area): Reimbursement for approved travel expenses up to $2,500 related to attending the 2019 NAPHSIS Identity and Security Conference including: · Reimbursement of roundtrip air travel (coach or economy) between Minneapolis, MN and Washington D.C. · Up to three nights lodging at the conference hotel, Omni Shoreham Hotel, at the group rate of $219 (or less) for single occupancy plus tax (or comparable lodging if Omni Shoreham Hotel is unavailable at the time of booking). · Meal per diem of up to $44 consistent with state employee reimbursement requirements. · Parking, taxi, or other ground transportation (excluding rental car). · Registration fee $450 ($350 if registered by 9/7/2019). After the conference, you’ll need to submit one invoice and itemized receipts for all of the expenses within 30 days of the conference to me. As part of the agreement, each of you will be expected to: Register and attend the National Association of Public Health Statistics and Information Systems (NAPHSIS) Identity and Security Conference in Washington D.C. November 4-5, 2019, in Washington D.C.. Apply information and knowledge gained at the conference to vital records activities in Minnesota to benefit the vital records community and the citizens of Minnesota. Share information and knowledge gained at the conference with other local issuance vital records professionals. Partner with the Office of Vital Records on training and outreach activities targeted to local vital records professionals following the conference which will be determined and may include activities such as contribute to a newsletter, present at a training event, or other activity before June 30, 2020. We can discuss these details after we get everything set. I am out of the office tomorrow—but will follow up with you next week. Please reply to me about your availability for a conference call at the following times: Monday 9/9, 11:00-12:00 Tuesday 9/10, 2:00-3:00 Wednesday, 9/11. 10:00-11:00 OR 11:00-12:00 or 3:00-4:00 Friday, 9/13, 10:00-11:00 or 3:00-4:00 FYI—Brenda and I are booked on Delta flight #1764 for Sunday, 11/3, at 10:15 AM and returning on 11/5 Delta flight # 952 at 7:35 PM. Congratulations again. I look forward to working with all of you on this. Molly Mulcahy Crawford State Registrar | Office of Vital Records Minnesota Department of Health Office: 651-201-5972 | Fax: 651-201-5740 iconmdhmnemail MEMORANDUM TO COUNTY COMMISSIONERS FROM CHRIS MCCONN, P.E., DIRECTOR OF SOLID WASTE RE REQUESTED ACTIONS DATE September 12, 2019 On behalf of the solid waste department, we request approvals and signatures for the following: 1. Resolution establishing Market Price for solid waste disposal. This is an annual mandatory resolution required by the MPCA and Department of Revenue. 2. Authorization to, “Donate two aluminum can stackers to other government units.” Estimated value is less than $500 each. One would be donated to Wilkin County. Second stacker recipient is yet to be identified. The stackers are too small for our current operations (no attachments). 3. Signature of the attached letters of support for CAP (Capital Assistance Program) grant applications from Todd County and Pope/Douglas solid waste for bonding projects as described below: a. Todd County is requesting approximately $5.9 million in bonding for a $9.5 million project including a new transfer station, upgrade their Material Recovery Facility (Recyclables processing, aka MRF) and build a new source separated organics compost (SSOC) pad. b. Pope/Douglas Solid Waste is requesting $8 million in bonding for a $19 million in improvements (MRF, SSOC pad, tipping floor and new HHW facility). 4. Signatures to execute addendums for services in 2019 by Foth Infrastructure and Environment, LLC for landfill consulting services as summarized below: Foth Addenda Descriptions Addenda Amount #1 (Northeast Otter Tail Landfill) $54,000.00 #2 (Henning Demolition Landfill) $37,000.00 I:\LANDFILLS\NEOT\FOTH\Contracts\2019 master agreement\M 09122019 BAF.docx Direct Haul Market Price Worksheet A B C D F G H I J Line # Status Quo & Market Price Name and Location of Facility Taxable Tip Fee/Ton MMSW Subsidy/Ton (1) Round Trip Miles (2) Cost/Ton Mile Transportation Cost/Mile/Ton (Column G x H) Total Cost/Ton (3) (Add Columns D, F and I) 1 Current Recovery or Disposal Prairie Lakes Municipal Solid Waste Authority, Perham, MN $108.55 $14.45 $123.00 2 Market Price Dakota Landfill: Gwinner, North Dakota $37.07 N/A N/A $27.92 $64.99 1. If the cost/ton for a facility is subsidized in addition to the tip fee charged, enter the subsidy amount and type. 2. Assume the location of the county seat is the departure site for purposes of calculating round trip mileage 3. Total cost/ton includes the tip fee plus the local subsidy (if any) plus the cost of transportation. Note: If Line 2J is less than Line 1J, you would use this as your market price. If Line 2J is more than Line 1D, you owe SWM tax on the difference. If you use your own landfill for the market price, tax is due on the subsidy per ton. Calculate the ratio for the residential and commercial SWM tax using your SCORE percentages. Market Price for the Solid Waste Management Tax Otter Tail County Resolution No. 2019_____ WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution a market price if the political subdivision: Subsidizes the cost of service at a facility. WHEREAS, the political subdivision will be liable for the solid waste management tax based only on the market price amount identified through this resolution. WHEREAS, the market price is identified in state statutes as the “lowest price available in the area.” WHEREAS, Otter Tail County has performed research to identify the lowest price available in the area; THEREFORE, the county of Otter Tail declares a market price of $64.99 per ton for a facility, based on a tipping fee amount of $37.07 per ton at the Dakota Landfill and an additional contracted transportation cost of $27.92 per ton. The motion for the adoption of the foregoing resolution was introduced by Commissioner ____________, duly seconded by Commissioner ____________ and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners________________________________________________ and the following voted against the same: ____________________. Adopted this 24th day of September 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS DATE: ____________________ By:____________________________________ Attest:______________________ Douglas Huebsch, Chairman John Dinsmore, Clerk I:\POPE DOUGLAS\Bonding\L SUPPORT 092019 PD.docx September 24, 2019 Mr. Paul Gerde, Chair Pope/Douglas Solid Waste Management 2115 Jefferson Street Alexandria, MN 56308 Re: CAP Grant application for Solid Waste improvements Dear Mr. Gerde: On behalf of Otter Tail County, I am sending you this letter in support of your Capital Assistance Program (CAP) Grant application for the 2020 legislative session to fund your proposed solid waste improvement projects. Because of our relationship as leaders in Region 4 of the Solid Waste Administrators Association, we are aware of your needs to upgrade your tipping floor and MRF; and need to construct a source separated organics compost (SSOC) facility and household hazardous waste (HHW) facility. We agree these improvements could provide a regional service for single sort recyclables processing and source separated organics composting. Thank you for your long-range perspective, loyalty to the solid waste hierarchy and interest in meeting regional needs. If you have any questions, please contact me or Chris McConn, our solid waste director. _________________ Doug Huebsch Chair Otter Tail County Board of Commissioners cc: Doug Huebsch, Chair, Prairie Lakes Municipal Solid Waste Authority Chris McConn, Director, PLMSWA Mark Rust, MPCA Jeannie Given, MPCA I:\Todd County\2019 CAP Grant\L SUPPORT 092019.docx September 24, 2019 Gary Kneisl, Chairman Todd County 215 1st Street South Suite 300 Long Prairie, MN 56347 Re: CAP Grant application for Solid Waste improvements Dear Commissioner Kneisl: On behalf of Otter Tail County, I am sending you this letter in support of your Capital Assistance Program (CAP) Grant application for the 2020 legislative session to fund the proposed solid waste improvement project at your Transfer Station facility. Because of our permanent relationship as partners in the Prairie Lakes Municipal Solid Waste Authority, we are aware of the need to replace your existing municipal solid waste (MSW) transfer station; as well as the opportunity to provide a regional service for single sort recyclables processing and source separated organics composting. Thank you for your long-range perspective, loyalty to the solid waste hierarchy and interest in meeting regional needs. If you have any questions, please contact me or Chris McConn, our joint solid waste director. _________________ Doug Huebsch Chair Otter Tail County Board of Commissioners cc: Doug Huebsch, Chair, Prairie Lakes Municipal Solid Waste Authority Chris McConn, Director, PLMSWA Mark Rust, MPCA Jeannie Given, MPCA T-S 2019 Foth Public Solid Waste Labor Rates and Resource Charges.docx Form PSW-S1 Rev. 1/1/19 Foth Environment Division Public Solid Waste 2019 Labor Rate Schedule* Classification Hourly Rate (USD) Program Director $230 Client Director/Principal $185 Project Manager III $175 Project Manager II $152 Project Manager I $145 Consultant III $175 Consultant II $145 Consultant I $135 Engineer/Scientist V $187 Engineer/Scientist IV $170 Engineer/Scientist III $150 Engineer/Scientist II $130 Engineer/Scientist I $105 Technician IV $140 Technician III $120 Technician II $98 Technician I $90 Assistant Technician $70 Administrative Assistant II/Project Administrative Specialist $78 Administrative Assistant I $70 INVOICING PROCEDURES ¨ All personnel are billed portal-to-portal for required travel. ¨ All testimony or direct mediation work including the following: depositions; trial testimony; mediation meetings or presentations; public meetings; public hearings; standby time, deposition, and pre-trial preparation; and other litigation/mediation services will be billed with a separate Litigation/Mediation Rate Schedule. ¨ Expedited deliverables requested by the client that require overtime work will be billed at one and one-half times the hourly billing rate for the overtime hours worked. Prior notice of this surcharge will be given. ¨ Foth Infrastructure & Environment, LLC reserves the right to periodically modify this schedule, as appropriate. * Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of Foth Infrastructure & Environment, LLC. T-S 2019 Foth Public Solid Waste Labor Rates and Resource Charges.docx Form PSW-S1 Rev. 1/1/19 Foth Environment Division Public Solid Waste 2019 Resource Charges* Item Cost Basis Standard Charge (USD) Standard Office/Communication/Software (1) 3% of labor Travel Automobile Travel Mileage $0.65/mi(2) Public Transportation Cost + 10% Subsistence and Lodging Cost + 10% Survey Vehicles Mileage $0.97/mi(3) Equipment Special equipment rates quoted on an individual basis, if requested. Subconsultants (drilling, laboratory, etc.) Cost + 10% Outside Printing Costs Cost + 10% Specialty Mailing Services Cost + 10% Miscellaneous Cost + 10% Notes: The cost of specific technical equipment and employee travel expenses needed on projects is in addition to the above hourly rates. This list is not all inclusive but represents the most common resource charges applied to Foth projects. (1) Standard Office/Communication/Software charges are designed to cover Foth's costs for the following: 1) telephone and long distance charges; 2) charges associated with facsimile sending and receiving; 3) standard postal and shipping charges, except express mail; 4) normal copying and other reproduction costs, except for major or outside reproduction costs; and 5) usage of software. (2) Mileage rates are subject to change based on Federal Government Standards. (3) Mileage rates are subject to change based on economic conditions. * Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of Foth Infrastructure & Environment, LLC. T-S 2019 Foth Public Solid Waste Labor Rates and Resource Charges.docx Form PSW-S1 Rev. 1/1/19 Foth Environment Division Public Solid Waste 2019 Labor Rate Schedule* Classification Hourly Rate (USD) Program Director $230 Client Director/Principal $185 Project Manager III $175 Project Manager II $152 Project Manager I $145 Consultant III $175 Consultant II $145 Consultant I $135 Engineer/Scientist V $187 Engineer/Scientist IV $170 Engineer/Scientist III $150 Engineer/Scientist II $130 Engineer/Scientist I $105 Technician IV $140 Technician III $120 Technician II $98 Technician I $90 Assistant Technician $70 Administrative Assistant II/Project Administrative Specialist $78 Administrative Assistant I $70 INVOICING PROCEDURES ¨ All personnel are billed portal-to-portal for required travel. ¨ All testimony or direct mediation work including the following: depositions; trial testimony; mediation meetings or presentations; public meetings; public hearings; standby time, deposition, and pre-trial preparation; and other litigation/mediation services will be billed with a separate Litigation/Mediation Rate Schedule. ¨ Expedited deliverables requested by the client that require overtime work will be billed at one and one-half times the hourly billing rate for the overtime hours worked. Prior notice of this surcharge will be given. ¨ Foth Infrastructure & Environment, LLC reserves the right to periodically modify this schedule, as appropriate. * Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of Foth Infrastructure & Environment, LLC. T-S 2019 Foth Public Solid Waste Labor Rates and Resource Charges.docx Form PSW-S1 Rev. 1/1/19 Foth Environment Division Public Solid Waste 2019 Resource Charges* Item Cost Basis Standard Charge (USD) Standard Office/Communication/Software (1) 3% of labor Travel Automobile Travel Mileage $0.65/mi(2) Public Transportation Cost + 10% Subsistence and Lodging Cost + 10% Survey Vehicles Mileage $0.97/mi(3) Equipment Special equipment rates quoted on an individual basis, if requested. Subconsultants (drilling, laboratory, etc.) Cost + 10% Outside Printing Costs Cost + 10% Specialty Mailing Services Cost + 10% Miscellaneous Cost + 10% Notes: The cost of specific technical equipment and employee travel expenses needed on projects is in addition to the above hourly rates. This list is not all inclusive but represents the most common resource charges applied to Foth projects. (1) Standard Office/Communication/Software charges are designed to cover Foth's costs for the following: 1) telephone and long distance charges; 2) charges associated with facsimile sending and receiving; 3) standard postal and shipping charges, except express mail; 4) normal copying and other reproduction costs, except for major or outside reproduction costs; and 5) usage of software. (2) Mileage rates are subject to change based on Federal Government Standards. (3) Mileage rates are subject to change based on economic conditions. * Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of Foth Infrastructure & Environment, LLC. Children’s Mental Health Local Advisory Committee Report to the Otter Tail County Commission for fiscal year 2019 FY19 was the first year that the Otter Tail Family Services Collaborative School Based Mental Health Work Group combined with the Children’s Mental Health LAC. The combined work group has bolstered attendance and strengthened the focus on specific initiatives around children’s mental health. Children’s Mental Health Resource List The combined work group collectively created a resource list of providers of mental health services for children. The list is currently being designed to be published. Mental Health Mini-Grants The combined work group offered on an ongoing basis small grants to collaborative partnership initiatives between schools and mental health providers. The projects eligible to be funded simply must address a children's mental health need and be partnered between the school and a mental health provider. Grants in FY19 were provided to: • West Otter Tail 4-H for equipment to create a Lego club for at-risk youth • Kennedy Secondary School for therapy lights • Battle Lake Public Schools for sensory equipment • Fergus Falls Public Schools for a pilot if the Inner Explorer program, which are 5-10-minute audio-guided mindfulness practices for students • United Way of Otter Tail & Wadena Counties to provide some mental health materials for the early childhood school readiness packs Not Alone Documentary Screening The combined work group sponsored a documentary screening and facilitated discussion at A Center for the Arts of the film Not Alone. Driven by a desire to understand why her best friend killed herself at 16, Jacqueline Monetta, 18 gets teens suffering to share their struggles with mental illness and suicide attempts. Through her intimate one-to-one interviews, Jacqueline, and the audience learn about depression, anxiety, self-harm, suicide attempts, getting help and treating mental illness. As their stories unfold, they assure the audience that mental illnesses, like physical illnesses, can and should be treated. The OTFSC School Based Mental Health/LAC meets quarterly. Contact OTFSC Collaborative Coordinator, Troy Haugen (thaugen@lcsc.org) for more information. Otter Tail County Adult Mental Health Local Advisory Council Local Advisory Council on Mental Health Serving Adults in Otter Tail County Mental Health Advisory Council Mission Statement Otter Tail County Mental Health Local Advisory Council “It shall be our mission to advocate for a full array of accessible services including education, prevention, intervention, coordination and treatment to all Otter Tail County residents with mental illness and mental health needs. We shall review and evaluate existing services within the county; advise County Commissioners about policies, programs and unmet needs; and promote family and community involvement in the delivery of services.” Reporting Period: 2019 (Otter Tail County Adult Mental Health LAC met from 11:30am-1pm the 4th Wednesday of every month except July and December) Speakers on a wide variety of topics offered educational presentations at LAC meeting: Sheriff Fitzgibbons – Introduction to LAC and review of Recommendations to the Otter Tail County Commissioners Nick Cross – Mental Health Urgent Care Proposal/Plan Pastor Gretchen Enoch – ministerial representation Reviewed Subjects that the Otter Tail County Adult Mental Health LAC note as issues and actions from OTC LAC: 1. Mental Health Public Education – Action: We continue The LAC May Day Baskets that were dispersed to the public in multiple places in Otter Tail County during May Mental Health Awareness Month. These baskets held mental health information from local providers including crisis services. The baskets were placed in businesses in Otter Tail County. Due to the success of the May Day Baskets we plan to continue Pumpkin Baskets in recognition of Mental Illness Awareness Week which is the 1st full week in October. 2. Housing – Issue: Continued from 2018: obtainment of housing is still an issue. Poor credit, rental and criminal history’s continue to be barriers for housing which increases homelessness and the ability for a person to obtain stability. 3. Jail – Issue: continued from 2018: There are still concerns about inmates obtaining prescribed medications for medical/mental health needs while in our Otter Tail County Jail. Reports from Otter Tail County Human Services is that Otter Tail County is working with the Jail on referrals for supports. 4. LAC family and consumer membership increase – Action: update from 2018: We are at a strong census in 2019. We are taking this year to assess our budget needs for 2020. 5. Access to Mental Health services – Issue: We still note a need to get immediate access to mental health services. Delays in obtaining psychiatry is still a month or more out. Delays in therapy access is still challenging though better than psychiatry. Recommendations to the Otter Tail County Commissioners The Otter Tail County Adult Mental Health Local Advisory Committee recommends the following: 1. 2018/2019: Medication/Therapeutic Coordination in our Jail: We recommend that there is medication and therapeutic coordination with the community providers such as mental health centers and primary care. Update: no update at this time. 2. 2018/2019: Early Intervention in the Jail: We support the subcommittee on early intervention which includes: a. Non-disruption of Medical Assistance while incarcerated and/or assistance with getting insurance by use of community supports such as Mahube otwa and/or county social workers. b. Discharge planning for inmates to include community resources to reduce recidivism. Update: Otter Tail County Human Services reports up to 8 hours a week designated to Jail referrals for need. 3. 2018/2019 Housing: We support efforts in planning for transitional housing in Otter Tail County to assist the homelessness issue in our county. Update: Otter Tail County Human Services reports working with HRA on this issue. 4. Mental Health Emergency Department: We support efforts in investigating need for a dedicated mental health emergency department in our county emergency rooms which is dedicated to the safety, staff training, medication protocol and resources to best serve this population. Update: Please note: Idea for Behavioral Health Urgent Care handout. 5. Psychiatry: We recommend active recruitment and to retain psychiatric providers for our whole county. Update: Fergus Falls providers are working with the U of M on clinical experience for Mental Health Nurse Practitioners. Two students signed up for our area. This is a two day experience to assist in attraction at graduation. 6. We recommend community development of mental health staff including rehabilitation workers, mental health practitioners, mental health professionals, and psychiatry. Uniting with our educational systems to create and promote educational tracks to develop these areas of need. Including mental health provider assistance and input. Page 1 of 3 Mental Health Urgent Care Services in Fergus Falls Nicholas Cross*, MPH, MAHHSA (218) 770-8678 Ncross81@gmail.com *Nicholas Cross was working with the AMH LAC as a master’s degree student and this research and report of potential service delivery model was his student project. Page 2 of 3 Executive Summary Introduction The Mental Health Urgent Care (MHUC) in Fergus Falls aims to offer adults and children with mental illness a clinic where they can receive care for mental health problems that present as being below the crisis level of need to immediately address issues, improve wellbeing and divert away from unnecessary emergency room visits. Utilizing a multidisciplinary team to address mental health needs, the MHUC offers psychiatric and counseling services as well as referrals to community resources for follow-up care. The MHUC plans to add additional on-demand services through in- person care and telemedicine to help persons in need address their mental health symptoms between appointments or while they are waiting to get in to see new providers. Walk-in clinics fill the gaps in medical need between routine appointments and for urgent needs and the MHUC wants to do the same for overall mental wellness. Mission Statement *Consistent with governing body Vision Statement *Consistent with governing body Current Situation The mental health system in Minnesota functions just as it was designed but gaps in service still exist. Lake Region Healthcare and Lakeland Mental Health provide most psychiatric and counseling services in the Fergus Falls area but a lack of mental health providers and demand from outside areas lead to longer wait times and higher utilization of acute inpatient care services when issues could have been prevented. While there are stabilization services through the Crisis Stabilization Unit and the Mobile Crisis Response Team, some crises are avoidable when problems are addressed in a timely manner. Throughout Minnesota, the prevalence of mental illness or mental health problems have stayed stable but demand has increased. Minnesota has created parity for reimbursement of telepsychiatry services but they must be administered in a mental health clinic. Commercial clinics have started popping up around the US to address the growing mental health burden but there is no integration with existing service providers to assure continuity of care. To integrate fully, mental health services provided outside of a regular provider need to involve primary care and behavioral care to address overall wellbeing. Page 3 of 3 Organizational Plan Key Executives The Clinic Administrator will meet the qualifications of a Mental Health Practitioner as defined under Minnesota Statute 245.462 subdivision 17, and will have supervision under a mental health professional for clinical oversight. The Clinic Administrator will hold a Master Degree in a health or human services field and have at least 2,000 hours providing services to persons with mental illness. The Treatment Director will be a licensed mental health professional who is licensed as physician who has completed an approved residency program in psychiatry or a doctoral clinical, or counseling, or health care psychologist who is licensed in Minnesota. Board of Directors The Mental Health Urgent Care Board of Directors will fall under the governing body of the center and it is recommended that it consist of mental health provider representatives, mental health professionals, nursing, and consumers of mental health services. Service Providers As a mental health clinic, the MHUC will need, at a minimum, a licensed physician who has completed an approved residency program in psychiatry, a doctoral psychologist, a clinical social worker with a master's degree in social work from an accredited college or university and a clinical psychiatric nurse with a master's degree from an accredited college or university as required under Minnesota Administrative Rules, 9520.0050. Other members of the multidisciplinary team will consist of Mental Health Practitioners and Mental Health rehabilitation workers who may aid in data collection and initial assessments. These services are not reimbursable. Mental Health Practitioners who are also clinical trainees who are complying with the requirements for licensure or board certification as a mental health professional or a student in a bona fide field placement or internship under a program leading to the completion of the requirements for licensure as a mental health professional will be eligible to aid in diagnostic assessment, explanation of findings, and psychotherapy when performed under the supervision of a mental health professional. These services may be reimbursed. Registered Nursing staff will also be needed for medical assessments for all patients to rule out medical issues that may complicate a person’s mental health. Two RNs will be needed at 1.5 – 2.0 FTE combined, to meet the needs of patients. Location Current available locations that may be used during the transitional opening period could include existing structures while demand grows and justifies larger spaces. Smaller vacant offices downtown exist but parking may be an issue. Ideally, if the space currently occupied by Willows became available, the space would be ideal for treatment spaces, lab draws, and adjunct therapies (PT, OT, etc.) and could coordinate with existing stabilization services. September 24, 2019 Pre-Sale Report for Otter Tail County, Minnesota $6,435,000 Taxable General Obligation Disposal System Revenue Refunding Bonds, Series 2019B Prepared by: Nick Anhut, CIPMA Senior Municipal Advisor And Bruce Kimmel, CIPMA Senior Municipal Advisor Presale Report Otter Tail County, Minnesota September 24, 2019 Page 1 Executive Summary of Proposed Debt Proposed Issue: $6,435,000 Taxable General Obligation Disposal System Revenue Refunding Bonds, Series 2019B (the “Refunding”) Purposes: The proposed issue includes financing to execute a taxable refunding of the County's G.O. Disposal System Revenue Bonds, Series 2011. The Series 2011 Bonds have an outstanding balance of $7,160,000 with payments scheduled through November, 2030. The Series 2011 Bonds were issued to acquire and improve the Perham Resource Recovery Facility on behalf of the Prairie Lakes Municipal Solid Waste Authority (PLMSWA). The PLMSWA is a joint powers entity comprised of Otter Tail, Becker, Clay, Todd and Wadena counties. Debt service is paid primarily from tipping fees and other revenues of the facility. Interest rates on the Series 2011 Bonds proposed to be refunded are 4.0% to 5.0%. Rates on the taxable Refunding are expected to be at or below 3%. The Refunding would shorten the term over which the refunded obligations will be repaid by one installment, or 6 months. At existing taxable municipal bond rates, the Refunding is expected to decrease debt service expense by approximately $650,000 over the next 10.5 years. The Net Present Value Benefit of the refunding is estimated to be $503,000, equal to 7.5% of the refunded debt service. This Refunding is considered an advance refunding as the new Bonds will be issued more than 90 days prior to the May, 2021 call date of the Series 2011 Bonds. To minimize the effect of lower interest earnings than what is being paid until the call date (called negative arbitrage), the Refunding will provide proceeds in an amount necessary to defease the callable maturities of the Series 2011 Bonds and provide for the interim interest payments on the new Refunding Bonds. PLMSWA will continue to make its scheduled payments on the Series 2011 Bonds until the May, 2021 call date, and then transition to payments on the Refunding carrying the lower interest rates. Authority: The Refunding is being issued pursuant to Minnesota Statutes, Sections 400.101 and 471.59, as well as M.S. Chapter 475. The Refunding will continue be general obligations of Otter Tail County for which its full faith, credit and taxing powers are pledged. The County, in turn, has proportional pledges of the general obligations of the Counties of Becker, Clay, Todd and Wadena. The Refunding will not count against the County’s statutory debt limit. Term/Call Feature: The Refunding is being issued for a term of 10 years, 6 months. Principal on the bonds will be due on May 1 in the years 2022 through 2030. Interest is payable every six months beginning May 1, 2020. The bonds will be subject to prepayment at the discretion of the County on May 1, 2026 or any date thereafter. Presale Report Otter Tail County, Minnesota September 24, 2019 Page 2 Rating: The County’s most recent bond issues were rated by Standard & Poor’s. The current ratings on those bonds are “AA”. The County will request a new rating for the Refunding. If the winning bidder elects to purchase bond insurance, the rating for the issue may be higher than the County’s bond rating in the event that the bond rating of the insurer is higher than that of the County. Risk Factors: Facility Revenues: As with the existing PLMSWA debt, if facility revenues are inadequate and other funding sources are not available the County and other members of the Authority may have to levy taxes or utilize other resources to pay debt service on the Refunding. Advance Refunding: The Refunding is being issued for the purpose of “advance” refunding prior County debt obligations. An advance refunding of an original tax-exempt debt obligation must be a taxable financing under current IRS rules. This Refunding is being undertaken based in part on the following assumptions: • Since the new bonds will extend the “call” date for this debt, we are assuming that PLMSWA and the County do not expect to have revenues available to pre-pay the current obligations prior to this new call date. • Advance refunding on a taxable basis now will provide an acceptable level of savings compared to waiting to refund the issue until its call date in 2021. Basis for Recommendation: Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal financing options, we are recommending the issuance of taxable general obligation bonds as a suitable financing option for the following reasons: • The Refunding refinances existing PLMSWA debt obligations for an essential purpose facility which carries the same security pledged. • This is a cost-effective option for financing that provides flexibility to structure repayment and reduce debt service expenses. • The Refunding meets the County’s objective to reduce debt service costs and remove risk market conditions prevent the opportunity to do so in the future. Method of Sale/Placement: We will solicit competitive bids for the purchase of the Bonds from underwriters and banks. We will include an allowance for discount bidding in the terms of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to reduce your borrowing amount. The bidders may also propose including reoffering premium within their bid on the issue, which can be utilized to reduce the size of the overall issue to match the proceeds necessary to fund the escrow. Review of Existing Debt: We have reviewed all outstanding indebtedness for the County and PLMSWA and find that, other than the obligations proposed to be refunded by the Bonds, there are no other refunding opportunities at this time. We will continue to Presale Report Otter Tail County, Minnesota September 24, 2019 Page 3 monitor the market and the call dates for the County’s outstanding debt and will alert you to any future refunding opportunities as they arise. Continuing Disclosure: Because the County has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the County will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually, as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the “MSRB”), as required by rules of the Securities and Exchange Commission (SEC). The County is already obligated to provide such reports for its existing bonds and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: The Refunding is a taxable obligation and therefore not subject to IRS arbitrage and yield restriction requirements. Investment of and Accounting for Proceeds: In order to more efficiently segregate funds for this project and maximize interest earnings, we recommend using an investment advisor, to assist with the investment of bond proceeds until they are needed to pay project costs. Ehlers Investment Partners, a subsidiary of Ehlers and registered investment advisor, will discuss an appropriate investment strategy with the County. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. For services you have not previously required, we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees, but the final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Counsel: Kutak Rock LLP Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's Global Ratings (S&P) CPA Escrow Verification Agent: Grant Thornton LLP Escrow Agent: TBD Summary: The decisions to be made by the Board of Commissioners are as follows: • Accept or modify the finance assumptions described in this report and the Second Amendment to the PLMSWA Financing Agreement. • Adopt the resolution attached to this report. This presale report summarizes our understanding of the County’s objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the County’s objectives. Presale Report Otter Tail County, Minnesota September 24, 2019 Page 4 Proposed Debt Issuance Schedule Pre-Sale Review by Board of Commissioners: September 24, 2019 Due Diligence Call to review Official Statement: Week of October 4, 2019 Distribute Official Statement: Week of October 7, 2019 Conference with Rating Agency: Week of October 7, 2019 Board of Commissioners Meeting to Award Sale of the Bonds: October 22, 2019 Estimated Closing Date: November 14, 2019 Redemption Date for Series 2011 Bonds Being Refunded: May 1, 2021 Attachments Estimated Sources and Uses of Funds Estimated Refunding Debt Service Schedule Estimated Debt Service Comparison Resolution Authorizing Ehlers to Proceed With Bonds Sale Ehlers Contacts Municipal Advisors: Nick Anhut (651) 697-8507 Bruce Kimmel (651) 697-8572 Disclosure Coordinator: Emily Wilkie (651) 697-8588 Financial Analyst: Alicia Gage (651) 697-8551 The Preliminary Official Statement for this financing will be sent to the Board of Commissioners at their home or email address for review prior to the sale date Otter Tail County, Minnesota (Prairie Lakes Muni Solid Waste Auth) $10,475,000 G.O. Disposal System Revenue Bonds (AMT), Series 2011A Prior Original Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 06/01/2011 ----- 11/01/2011 --177,492.19 177,492.19 - 05/01/2012 405,000.00 3.000%212,990.63 617,990.63 795,482.82 11/01/2012 --206,915.63 206,915.63 - 05/01/2013 380,000.00 3.000%206,915.63 586,915.63 793,831.26 11/01/2013 --201,215.63 201,215.63 - 05/01/2014 390,000.00 3.000%201,215.63 591,215.63 792,431.26 11/01/2014 --195,365.63 195,365.63 - 05/01/2015 405,000.00 3.000%195,365.63 600,365.63 795,731.26 11/01/2015 --189,290.63 189,290.63 - 05/01/2016 415,000.00 3.000%189,290.63 604,290.63 793,581.26 11/01/2016 --183,065.63 183,065.63 - 05/01/2017 425,000.00 3.000%183,065.63 608,065.63 791,131.26 11/01/2017 --176,690.63 176,690.63 - 05/01/2018 440,000.00 3.000%176,690.63 616,690.63 793,381.26 11/01/2018 --170,090.63 170,090.63 - 05/01/2019 455,000.00 3.250%170,090.63 625,090.63 795,181.26 11/01/2019 --162,696.88 162,696.88 - 05/01/2020 465,000.00 3.500%162,696.88 627,696.88 790,393.76 11/01/2020 --154,559.38 154,559.38 - 05/01/2021 480,000.00 3.750%154,559.38 634,559.38 789,118.76 11/01/2021 --145,559.38 145,559.38 - 05/01/2022 500,000.00 4.000%145,559.38 645,559.38 791,118.76 11/01/2022 --135,559.38 135,559.38 - 05/01/2023 525,000.00 4.125%135,559.38 660,559.38 796,118.76 11/01/2023 --124,731.25 124,731.25 - 05/01/2024 545,000.00 4.375%124,731.25 669,731.25 794,462.50 11/01/2024 --112,809.38 112,809.38 - 05/01/2025 570,000.00 4.500%112,809.38 682,809.38 795,618.76 11/01/2025 --99,984.38 99,984.38 - 05/01/2026 595,000.00 4.625%99,984.38 694,984.38 794,968.76 11/01/2026 --86,225.00 86,225.00 - 05/01/2027 620,000.00 4.750%86,225.00 706,225.00 792,450.00 11/01/2027 --71,500.00 71,500.00 - 05/01/2028 650,000.00 5.000%71,500.00 721,500.00 793,000.00 11/01/2028 --55,250.00 55,250.00 - 05/01/2029 735,000.00 5.000%55,250.00 790,250.00 845,500.00 11/01/2029 --36,875.00 36,875.00 - 05/01/2030 720,000.00 5.000%36,875.00 756,875.00 793,750.00 11/01/2030 755,000.00 5.000%18,875.00 773,875.00 - 05/01/2031 ----773,875.00 Total $10,475,000.00 -$5,426,126.70 $15,901,126.70 - Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation 11/14/2019 Average Life 6.461 Years Average Coupon 3.8726080% Weighted Average Maturity (Par Basis) 6.461 Years Weighted Average Maturity (Original Price Basis) 7.371 Years Refunding Bond Information Refunding Dated Date 11/14/2019 Refunding Delivery Date 11/14/2019 2011A GO DispSystem Bonds | SINGLE PURPOSE | 9/16/2019 | 9:53 AM Otter Tail County, Minnesota (Prairie Lakes Muni Solid Waste Auth) $6,435,000 Taxable G.O. Disposal System Rev Ref Bonds, Series 2019B Proposed Crossover Refunding of Series 2011A Assuming Current GO TXBL "AA" Market Rates - short term Sources & Uses Dated 11/14/2019 | Delivered 11/14/2019 Sources Of Funds Par Amount of Bonds $6,435,000.00 Total Sources $6,435,000.00 Uses Of Funds Total Underwriter's Discount (1.200%)77,220.00 Costs of Issuance 71,000.00 Deposit to Crossover Escrow Fund 6,285,701.82 Rounding Amount 1,078.18 Total Uses $6,435,000.00 Series 2019B GO DispSysRe | SINGLE PURPOSE | 9/16/2019 | 9:53 AM Otter Tail County, Minnesota (Prairie Lakes Muni Solid Waste Auth) $6,435,000 Taxable G.O. Disposal System Rev Ref Bonds, Series 2019B Proposed Crossover Refunding of Series 2011A Assuming Current GO TXBL "AA" Market Rates - short term Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 11/14/2019 ----- 05/01/2020 --74,425.17 74,425.17 74,425.17 11/01/2020 --80,218.75 80,218.75 - 05/01/2021 --80,218.75 80,218.75 160,437.50 11/01/2021 --80,218.75 80,218.75 - 05/01/2022 630,000.00 2.200%80,218.75 710,218.75 790,437.50 11/01/2022 --73,288.75 73,288.75 - 05/01/2023 650,000.00 2.250%73,288.75 723,288.75 796,577.50 11/01/2023 --65,976.25 65,976.25 - 05/01/2024 660,000.00 2.300%65,976.25 725,976.25 791,952.50 11/01/2024 --58,386.25 58,386.25 - 05/01/2025 675,000.00 2.400%58,386.25 733,386.25 791,772.50 11/01/2025 --50,286.25 50,286.25 - 05/01/2026 695,000.00 2.450%50,286.25 745,286.25 795,572.50 11/01/2026 --41,772.50 41,772.50 - 05/01/2027 710,000.00 2.550%41,772.50 751,772.50 793,545.00 11/01/2027 --32,720.00 32,720.00 - 05/01/2028 725,000.00 2.600%32,720.00 757,720.00 790,440.00 11/01/2028 --23,295.00 23,295.00 - 05/01/2029 795,000.00 2.700%23,295.00 818,295.00 841,590.00 11/01/2029 --12,562.50 12,562.50 - 05/01/2030 765,000.00 2.800%12,562.50 777,562.50 790,125.00 11/01/2030 130,000.00 2.850%1,852.50 131,852.50 - 05/01/2031 ----131,852.50 Total $6,435,000.00 -$1,113,727.67 $7,548,727.67 - Yield Statistics Bond Year Dollars $43,320.13 Average Life 6.732 Years Average Coupon 2.5709244% Net Interest Cost (NIC)2.7491787% True Interest Cost (TIC)2.7642958% Bond Yield for Arbitrage Purposes 2.5655576% All Inclusive Cost (AIC)2.9497847% IRS Form 8038 Net Interest Cost 2.5709244% Weighted Average Maturity 6.732 Years Series 2019B GO DispSysRe | SINGLE PURPOSE | 9/16/2019 | 9:53 AM Otter Tail County, Minnesota (Prairie Lakes Muni Solid Waste Auth) $6,435,000 Taxable G.O. Disposal System Rev Ref Bonds, Series 2019B Proposed Crossover Refunding of Series 2011A Assuming Current GO TXBL "AA" Market Rates - short term Crossover Escrow Fund Cashflow Date Principal Rate Interest Receipts Disbursements Cash Balance 11/14/2019 ---0.82 -0.82 05/01/2020 22,374.00 1.910%52,050.99 74,424.99 74,425.17 0.64 11/01/2020 23,951.00 1.840%56,267.45 80,218.45 80,218.75 0.34 05/01/2021 6,239,376.00 1.790%55,842.41 6,295,218.41 6,295,218.75 - Total $6,285,701.00 -$164,160.85 $6,449,862.67 $6,449,862.67 - Investment Parameters Investment Model [PV, GIC, or Securities]Securities Default investment yield target Bond Yield Cash Deposit 0.82 Cost of Investments Purchased with Bond Proceeds 6,285,701.00 Total Cost of Investments $6,285,701.82 Target Cost of Investments at bond yield $6,216,444.68 Actual positive or (negative) arbitrage (69,257.14) Yield to Receipt 1.7909093% Yield for Arbitrage Purposes 2.5655576% State and Local Government Series (SLGS) rates for 9/16/2019 Series 2019B GO DispSysRe | SINGLE PURPOSE | 9/16/2019 | 9:53 AM Otter Tail County, Minnesota (Prairie Lakes Muni Solid Waste Auth) $10,475,000 G.O. Disposal System Revenue Bonds (AMT), Series 2011A Total Refunded Debt Service Date Principal Coupon Interest Total P+I Fiscal Total 05/01/2021 --0.00 0.00 0.00 11/01/2021 --145,559.38 145,559.38 - 05/01/2022 500,000.00 4.000%145,559.38 645,559.38 791,118.76 11/01/2022 --135,559.38 135,559.38 - 05/01/2023 525,000.00 4.125%135,559.38 660,559.38 796,118.76 11/01/2023 --124,731.25 124,731.25 - 05/01/2024 545,000.00 4.375%124,731.25 669,731.25 794,462.50 11/01/2024 --112,809.38 112,809.38 - 05/01/2025 570,000.00 4.500%112,809.38 682,809.38 795,618.76 11/01/2025 --99,984.38 99,984.38 - 05/01/2026 595,000.00 4.625%99,984.38 694,984.38 794,968.76 11/01/2026 --86,225.00 86,225.00 - 05/01/2027 620,000.00 4.750%86,225.00 706,225.00 792,450.00 11/01/2027 --71,500.00 71,500.00 - 05/01/2028 650,000.00 5.000%71,500.00 721,500.00 793,000.00 11/01/2028 --55,250.00 55,250.00 - 05/01/2029 735,000.00 5.000%55,250.00 790,250.00 845,500.00 11/01/2029 --36,875.00 36,875.00 - 05/01/2030 720,000.00 5.000%36,875.00 756,875.00 793,750.00 11/01/2030 755,000.00 5.000%18,875.00 773,875.00 - 05/01/2031 ----773,875.00 Total $6,215,000.00 -$1,755,862.54 $7,970,862.54 - Yield Statistics Base date for Avg. Life & Avg. Coupon Calculation 11/14/2019 Average Life 7.295 Years Average Coupon 3.8726080% Weighted Average Maturity (Par Basis) 7.295 Years Weighted Average Maturity (Original Price Basis) 7.371 Years Refunding Bond Information Refunding Dated Date 11/14/2019 Refunding Delivery Date 11/14/2019 2011A GO DispSystem Bonds | SINGLE PURPOSE | 9/16/2019 | 9:53 AM Otter Tail County, Minnesota (Prairie Lakes Muni Solid Waste Auth) $6,435,000 Taxable G.O. Disposal System Rev Ref Bonds, Series 2019B Proposed Crossover Refunding of Series 2011A Assuming Current GO TXBL "AA" Market Rates - short term Debt Service Comparison Date Total P+I Const Loan Pmt Existing D/S Net New D/S Old Net D/S Savings 05/01/2020 74,425.17 (74,425.17)627,696.88 626,618.70 627,696.88 1,078.18 05/01/2021 160,437.50 (6,375,437.50)7,004,118.76 789,118.76 789,118.76 - 05/01/2022 790,437.50 --790,437.50 791,118.76 681.26 05/01/2023 796,577.50 --796,577.50 796,118.76 (458.74) 05/01/2024 791,952.50 --791,952.50 794,462.50 2,510.00 05/01/2025 791,772.50 --791,772.50 795,618.76 3,846.26 05/01/2026 795,572.50 --795,572.50 794,968.76 (603.74) 05/01/2027 793,545.00 --793,545.00 792,450.00 (1,095.00) 05/01/2028 790,440.00 --790,440.00 793,000.00 2,560.00 05/01/2029 841,590.00 --841,590.00 845,500.00 3,910.00 05/01/2030 790,125.00 --790,125.00 793,750.00 3,625.00 05/01/2031 131,852.50 --131,852.50 773,875.00 642,022.50 Total $7,548,727.67 (6,449,862.67)$7,631,815.64 $8,729,602.46 $9,387,678.18 $658,075.72 PV Analysis Summary (Net to Net) Gross PV Debt Service Savings.....................502,547.08 Net PV Cashflow Savings @ 2.566%(Bond Yield).....502,547.08 Contingency or Rounding Amount....................1,078.18 Net Present Value Benefit $503,625.26 Net PV Benefit / $6,708,444.89 PV Refunded Debt Service 7.507% Net PV Benefit / $6,215,000 Refunded Principal...8.103% Net PV Benefit / $6,435,000 Refunding Principal..7.826% Refunding Bond Information Refunding Dated Date 11/14/2019 Refunding Delivery Date 11/14/2019 Series 2019B GO DispSysRe | SINGLE PURPOSE | 9/16/2019 | 9:53 AM Commissioner _________________ introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $6,435,000 Taxable General Obligation Disposal System Revenue Refunding Bonds, Series 2019B (Prairie Lakes Municipal Solid Waste Authority) Otter Tail County Resolution No. 2019 - 67 A. WHEREAS, the Board of Commissioners of the Otter Tail County, Minnesota has heretofore determined that it is necessary and expedient to issue the County's $6,435,000 Taxable General Obligation Disposal System Revenue Refunding Bonds, Series 2019B (the "Bonds"), to effect an advance refunding of the callable maturities of the County’s General Obligation Disposal System Revenue Refunding Bonds, Series 2011 dated June 1, 2011; and B. WHEREAS, the County has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Otter Tail County, Minnesota, as follows: 1. Authorization; Findings. The Board of Commissioners hereby authorizes Ehlers to assist the County for the sale of the Bonds. 2. Meeting; Proposal Opening. The Board of Commissioners shall meet at __:__ a.m. on October 22, 2019, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the County are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the County upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by Board of Commissioners Member _______________________ and, after full discussion thereof and upon a vote being taken thereon, the following Board of Commissioners Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 24th day of September 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:__________________________ By: _______________________________________ Attest: _________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk September 18, 2019 Dear Board of Commissioners: Re: Eagle Lake LID Thank you for allowing us to be on your agenda. We are requesting you to pass a Resolution of Intent to form a Lake Improvement District (LID) for Eagle Lake. This cover letter and related attachments will give you some background on what actions we have taken and the outcomes of such actions. Actions Outcomes At the 2018 lakeshore annual meeting we presented the concepts of a LID to our association. The members in attendance requested the formation of a committee to explore a LID. At a subsequent 2018 association board meeting a committee was formed. The committee determined we should move forward with recommending a LID be formed. At the 2019 annual meeting we presented our conclusions and recommended we should move forward with LID formation (presentation attached). Association members were asked to sign up if in favor of LID formation. The association directors met with some property owners not attending the annual meeting.. Some property owners signed up in favor of forming a LID. A presentation was made to a common property owner association. Property owners were asked to sign up if in favor of LID formation. At an August, 2019 association social event LID information was presented. Attendees were asked to sign up if in favor of LID formation. By the above actions we reached approximately 50% of the property owners. To the other property owners we sent a letter and Frequently Asked Questions document which were also posted to our association website along with the presentation from the annual meeting. We did this to ensure all impacted parties were informed and not surprised by the desire to form a LID (documents are attached) We received both positive and negative responses to moving forward with LID formation. As of the date of this letter we have heard from 112 of the approximately 200 properties (56% of the properties) within the boundaries of the proposed LID. Of the 112 properties we have heard from 88 (79%) were in favor and 24 (21%) were against. The most common concerns we have encountered are set forth below in a Q&A fashion: 1. Q-Why not wait until we have a problem to form a LID? We currently have no problems. A-If we wait until we have a problem it will take at least 2 years to form a LID and get the funding or government grant to deal with the problem impacting all property owners and their property values. 2. Q-We are seasonal owners and may not be at the annual meeting where the budget is presented. Can we still have a vote? A-We have been in contact with the County Attorney and if our organizing documents provide for absentee voting we can do so (we intend to allow for absentee voting). 3. Q-The statute allows a LID to regulate certain water activities. Since the county and state have such regulations can we exclude them from our LID powers? A-As set forth below, we have no desire to have such powers and want to exclude them from our LID powers. 4. Q-Is a LID a form of government and if so we don't want more government? A-While it is a form of government, you have a vote at the annual meeting on the budget, and if you are not in favor of the budget, vote NO. We are respectfully requesting you to pass a Resolution of Intent to form a LID. The boundaries of the LID will be the riparian lots on Eagle Lake. We request you grant us all the powers of a LID except those in Section 103B.551 Subd. 3. (14) of the Statute which allows for the LID to regulate certain water surface use. We have no desire to regulate such activites. Signed by: Kelly Hepper, President Eagle Lake Lakeshore Association Pat Prunty, LID Committee Chairman Attachments: LID Powerpoint Presentation Letter to property owners not personally contacted Frequently Asked Questions Dear Eagle Lake Property Owner, The Officers/Board of Directors of the Eagle Lake Lakeshore Association (ELLA) is recommending the formation of a Lake Improvement District (LID). The LID will be totally distinct from the Lakeshore Association and the purpose is to provide an equitable process for the financing of projects to deal with significant issues which adversely affect the lake and surrounding lakeshore property. Although there are no significant issues now, it was strongly felt a proactive approach to possible future issues is prudent. A presentation which was made at the annual meeting of ELLA can be found on the website at www.minnesotawaters.org/eaglelakelakeshore. A summary of the LID is as follows: • The LID will be composed of all Eagle Lake lakeshore parcels. • If a significant number of property owners are in favor of LID formation a request for the establishment of a LID will be presented to the County Commissioners. • If the Commissioners adopt a resolution to establish a LID, a public hearing will be held. • If the LID is approved, an initial Board of Directors composed of property owners is appointed by the County Commissioners. • The Board of Directors will identify significant issues which jeopardize the lake and lakeshore property and develop a budget to be presented at the annual meeting. Members may approve or reject the budget as proposed by the Directors. The budget is applicable to just 1 year. • If the budget is approved, an assessment will be made for each lake property based upon property value and the assessment will appear on the following year's taxes. This is not an ongoing tax. A budget, if necessary, must be developed for each year. See the attachment for a description of how the assessment would be determined. • In the event there are no significant lake issues there is no need for a budget. However, it may be desirable to develop a contingency fund to be prepared for a future issue. For example, raising $10,000 a year for 3 years which would have very little impact on a property owner's taxes. • The LID will be formed to deal only with significant issues which affect the lake and lakeshore and will not be used to fund any pet project of a property owner/owners. • See the accompanying frequently asked questions for additional information. Please indicate below whether you favor/do not favor the formation of a Lake Improvement District for Eagle Lake and then sign, date and enter your lake property address. Your signature is not legally binding, rather it is a request to the county commissioners to pass a resolution to form a LID and hold a public hearing of lakeshore property owners to determine if the LID should move forward. Thank you, Attachments: Example of what an assessment would be at various budget levels Frequently asked questions I favor the formation of a LID: ( )Yes ( )No Printed Name________________________________Date________________ Signature_______________________________________________________ Lake Property Address_____________________________________________ Please return this signature page by September 13 to: ELLA PO Box 22 Battle Lake, MN 56515 Table of Contents Overview of how we got here Committee Members LID background Why are we discussing LID pro’s and con’s Committee activities LID Boundaries LID Powers Method of Formation and LID operations What would it cost at various funding levels Next Steps Q & A Overview of how we got here ELLA Annual Meeting 2018 Presentation of Lake Improvement District (LID) Members requested ELLA Board to form Committee to further investigate a LID ELLA Board Meeting August, 2018 formed a committee Committee Members Tom Athens Kelly Hepper (ex-officio-ELLA President) Pat Prunty (1) Teresa Varney (1) Bob Wiedeman Maryjane Westra (1) Co-chair What is a LID? A local government unit established by resolution of a county board, city council or by the commissioner of the DNR Allows for greater local involvement in lake management activities Upon establishment, specific authorities are delegated to the LID and the level of authority depends upon existing problems and proposed activities LID assumes all legal responsibilities for activities undertaken by the LID LIDs in Ottertail County Currently 6 LIDs in the county The purposes of the LIDs in the county are multi-fold: -high water level control -maintain water quality and prevent pollution -develop water quality monitoring program -develop a water management plan -work with county and DNR to monitor and protect lake from AIS -work with DNR on fish stocking and control of “rough” fish How are LID activities funded? The LIDs budget as approved by property owners at the annual meeting is sent to the county board for approval and collection through real estate taxes LIDs can also be the recipients of federal and state agency grants, and grants from private foundations Why is this information about LIDs being presented? Currently, limited funds are available to deal with a major issue impacting the lake and property values, e.g. AIS, culvert failure Current dues are $25 annually-treasury limited; not all property owners are ELLA members Must rely on donations-not all property owners donate Pros and Cons of a LID Pros Ability to finance significant projects on an equitable basis Formal organizational structure/framework to take on significant projects Build up a contingency fund to deal with projects within the scope of the LID Pros and Cons of a LID (cont) Cons Approved budget projects are a year in arrears Form of government Property owners may not approve budget if problem not imminent Note-No assurance a budget will be approved by property owners Committee Activities Met 3 times 2 meetings with County auditor and several calls Discussion with County Commissioner Meeting with Township Supervisors Presented our findings to ELLA Board at June, 2019 Meeting Deliberated LID Boundaries LID Powers Method of LID Formation Computed what a LID would cost at various funding levels Reached conclusions for your consideration Developed recommended next steps Boundaries of Proposed LID Boundaries are required to form a LID All LID’s In OTC exclude ag. Property Committee considered Eagle Lake Lakeshore only Eagle Lake Lakeshore plus back lots Broader Watershed (Eagle and Middle) Committee recommends Eagle Lake lakeshore only Middle Few property Owners (would be minority) Large portion owned by DNR and state of Mn. Most backlots contain storage versus residences (not significant $ value) 200+ properties within recommended boundaries LID Powers Committee Reviewed powers of other LID’s in County Discussed with County Commissioner All LID’s in County have all powers a LID can have under the statutes Committee recommends broad powers to deal with unforeseen activities Note-LID’s eligible for grants Method of Formation Three choices County Board of Commissioners Resolution of Intent By Petition Creation by DNR Commissioner All LID’s in OTC formed by Resolution of Intent Committee recommends formation by resolution of intent Recommendation by County Commissioner County auditor recommendation Past precedent Note-Current County Board of Commissioners are in favor of LID formation Formation (cont) Resolution of Intent Process Obtain request for establishment of a LID from as many properties in LID Boundary as possible Present request of establishment to County Commissioners Commissioners adopt resolution to establish LID Commissioners hold public hearing If 26% object County Board formation is stayed until special election If majority voting in special election vote in favor, then stay lifted, and LID formed If no objection by 26% then LID formed Formation (cont)How does a LID operate County Commissioners appoint initial Board of Directors (5-9 directors (Commissioners desire one member who is opposed to a LID) Members elect subsequent Board of Directors Majority of Directors must be full time residents. Rest must be property owners Board calls annual meeting held in July or August Members must approve budget as proposed by the Directors Members elect Directors Members approve or disapprove all projects > $5000 Key Point-Members are in control of what it costs you-If you don’t like the budget or projects proposed-Vote No What would it cost you (based on 2019 taxes) The approximate 200 properties of Eagle Lake lakeshore Have an estimated market value for tax purposes of $60 million Have a tax capacity of $598,000 Pay taxes of $ 434,000 If LID approved budget was $10,000 it would increase taxes by ($10,000/tax capacity of $600,000) 1.673% Every $100 of tax capacity would cost $1.67 What would it cost you (based on 2019 taxes) Non-homestead Property Taxable Value If LID approved budget was: $200,000 400,000 $600,000 $1,000,000 $0.00 $0.00 $0.00 $0.00 $0.00 $10,000 $33.46 $66 .92 $100.38 $167.30 $50,000 $167.30 $334.60 $501.90 $836.50 $100,000 $334.60 $669.20 $1,003.80 $1,673.00 Note-Homestead property with a taxable value of less than $500,000 would be somewhat lower. Next Steps Obtain request for establishment of a LID from those present Talk to your neighbors who aren’t here ELLA Board of Directors will visit with those not present to obtain request for establishment of a LID Committee will present request of establishment of a LID to County Commissioners (if there is enough interest in a LID) Q & A Frequently Asked Questions 1. Q.- What is a Lake Improvement District (LID)? A.-It is a local government unit controlled and operated by its members (Eagle Lake Lakeshore Property owners). LID’s are eligible to be the recipients of government grants. 2. Q.- Why is a LID being discussed? A.-While the Eagle Lake Lakeshore Association (ELLA) is financially stable if a major issue adversely impacting the lake and lakeshore property values (such as the failure of our outlet to control high water or the discovery of Aquatic Invasive Species) occurs it will be beyond the capability of ELLA to handle it. We would then be put in a position of either not dealing with the issue or asking for donations. Donations are variable in participation levels and amounts and thus are not fair and equitable. 3. Q.-What is the process of forming a LID? A.-If there is sufficient interest in moving forward we would ask the County Commissioners to pass a resolution to form a LID. Once the resolution is passed the County Commissioners must schedule a public hearing where impacted property owners can express their support or opposition of a LID. If there is sufficient opposition the County Commissioners will hold a special election where a majority of impacted property owners must be in favor of the LID or the LID can’t be formed 4. Q.-How does a LID work? A.-Once established an annual meeting is held in either July or August where members elect directors and vote on a budget as proposed by the directors (all projects over $5,000 must be approved by the members). If the budget does not pass nothing happens. If the budget passes it is submitted to the County for assessment on the following year’s property taxes. 5. Q.-What are the benefits of a LID? A.-Benefits include 1) the ability to finance significant projects which impact all lakeshore property owners on an equitable basis 2) Build up a contingency fund to anticipate an upcoming major project 3) Advance planning for an unanticipated major project impacting the lake and lakeshore property values. 6. Q.- What are the drawbacks of a LID? A.-Drawbacks include 1) it is a unit of government and no one likes more government 2) lakeshore property owners may not approve a budget if the problem is not immanent 3) Approved budget proceeds are a year in arrears from the year approved. 7. Q.- How many lakes in Otter Tail County have a LID? A.-There are currently 6 LIDS in Otter Tail County encompassing approximately 12 lakes (eg. Some LIDS include multiple lakes in their watershed). 8. Q.-Of the Lakes in Otter Tail County that have a LID what is their satisfaction level? A.- We have had discussions with 3 of the LIDS and they are all happy they have a LID. (One of the LIDS had major high water issues flooding out lakeshore property. They now have a working solution in place which cost $13 million financed by a $10 million government grant and $3 million by the LID.) 9. Q.-What will it cost me? A.- The cost is determined based upon the budget you vote on at the annual meeting. We have provided an example (based on 2019 property tax values) of what the cost would be based at various approved budget levels and the taxable value of your lakeshore property. 10. Q.-Are the costs one time or annual? A.- The costs are one time. If additional projects come up or additional money is need for current projects they must be voted on at a subsequent annual meeting. 11. Q.-In addition to my property with lakeshore footage I own a backlot. Will there be a cost for my backlot? A.-No. We have excluded agricultural property and backlots from the boundaries of the proposed LID. 12.-Are the costs tax deductible? A.-If you currently itemize deductions and they include your property taxes then they are tax deductible. If you do not itemize and take the standard deduction then they are not tax deductible. 13. Q.-Will a LID replace our Lake Association? A.-No. Certain activities of our lake association are social in nature and do not benefit all lakeshore property owners. Examples include the boat parade and beach towels for participants, the free breakfast at the annual meeting and the bi-annual picnic 14. Q.-If I am unsure if I am in favor or oppose a LID what should I do? A.- You should sign the form requesting the County Commissioners to pass a resolution forming a LID. You should attend the public hearing the Commissioners must call and listen to comments of your fellow lakeshore property owners and express your views. If the public hearing results in a special election you should vote. (See Q&A 3 above). The form you are signing is not legally binding but is the start in the process of determining whether or not a LID will be formed. 15. Q.-How do I get more information on the LID? A.-There are several ways. Just google Eagle Lake Lakeshore Association and it will take you to the website where the power point LID, as presented at the 2019 ELLA annual meeting, is posted. You can find the Minnesota statute governing LID’S by googling Minnesota Statutes Chapter 203B. You may also call or text Kelly Hepper at 816-536-2044 or Pat Prunty at 612-750- 6276. They would be happy to have a call and/or meet with you at a mutually agreeable time when you are at the lake next. 16. Q.-Can the Township or the County shift its obligations to the LID? A.-No 17. Q.- If I can’t attend the annual meeting in person do I still get to vote on electing directors and the budget? A.-Yes we have communicated with the County Attorney who said it was allowed as long as it provided for in the governing documents. We plan to do this as we realize schedules are busy and people aren’t always at the lake. 18. Q.-If we don’t have a problem today why don’t we wait to form a LID until we do? A.- Forming a LID and collecting the money to fund a project is at least a 3 year process. Year 1 to form the LID. Year 2 for the directors to propose a budget at the LID annual meeting and for you to vote. And year 3 for the budgeted money to be assessed and collected through property taxes. 19. Q.- What at do other Eagle Lake lakeshore property owners think of a LID? A.- At the annual meeting 75% of property owners in attendance signed the form asking the County Commissioners to pass a resolution starting the LID process. Subsequent to the annual meeting ELLA directors have visited with some other property owners and at the bi-annual ELLA picnic there was a LID info table. As of the date of this writing we have ________ lakeshore property who have signed up to request the County Commissioners to pass the resolution. 20. How many signatures are needed to ask the County Commissioners to pass a resolution starting the LID process? A .- In discussions with a County Commissioner he said there is no magic number but the more the better; however he also stated that in 2 instances where a LID failed it was because a small group of property owners had requested a LID to be formed without communicating to other impacted property owners and therefore surprising them with what they believed to be a special interest group for the small group interests. The County went to the expense of verifying LID members, holding a public hearing and holding an election which failed. Therefore we are doing this mailing, in part, to demonstrate to the County Commissioners that you are not surprised when you hear about the public hearing. 21. Q.-I have read the statute and note that LIDS can be granted certain powers to regulate certain surface water use. Since the County and DNR already have such rules can we exclude that power from our LID? A. Yes, we have no interest in regulating surface water use. We have had discussions with one of the County Commissioners and informed him we did not want the County Commissioners to grant us such powers. He said that would not be a problem. 1 Tara Bakken From:Tara Bakken Sent:Thursday, September 19, 2019 12:12 PM To:Tara Bakken Subject:FW: FYI. See Attachment Attachments:09-17-19 Assoc. of MN Emergency Managers Recognition.jpg FYI. In recognition of the work of our Emergency Preparedness Advisory Committee, and hosting 6 years of our Annual EM Summit countywide training & exercise day. This year's "Operation: Darkest Before Dawn" was specifically referenced in the nomination. PW Patrick Waletzko Safety & Emergency Services Director Emergency Management Director Otter Tail County 520 W. Fir Ave Fergus Falls, MN 56537 Phone: 218‐998‐8067 ACCEPTING DEDICATED DONATION TO SUPPORT I-LIDS FOR AQUATIC INVASIVE SPECIES PREVENTION Otter Tail County Resolution No. WHEREAS, the Franklin Lake Association has offered to donate funds in the amount of two hundred dollars ($200) to the County of Otter Tail on behalf of the Land & Resource Office to assist in funding the operation of an Internet Landing Installed Device Sensor (I-LIDS); and WHEREAS, Minnesota Statute §465.03 requires the County to accept the gift by resolution expressed in terms prescribed by the donor in full; and WHEREAS, the acceptance of the funds in accordance with the donor’s terms is in the best interest of the County of Otter Tail. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds from the Franklin Lake Association, and extends its grateful appreciation. Upon the motion of Commissioner , seconded by Commissioner , and passed on a vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this ___ day of ___ 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Douglas A. Huebsch, Chair John Dinsmore, Clerk OTTER TAIL COUNTY LAND & RESOURCE MANAGEMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US GOVERNMENT SERVICES CENTER 540 WEST FIR AVENUE 218-998-8095 FERGUS FALLS, MN 56537 FAX: 218-998-8112 Chris LeClair Director Kyle Westergard Asst. Director Otter Tail County Aquatic Invasive Species Task Force MINUTES – August 12, 2019 Members Present: Dennis Carlblom, Bob Schempp, Sylvia Soeth, Jeff Stabnow, Bernie Steeves, Mark Steuart and James Wooton. Technical Advisors Present: Marsha Bowman, Jim Iverson, Chris LeClair, Spencer McGrew, Nick Leonard, and Mark Ranweiler. Non-Members: John Kruse and Jeff Vansteenburg, Otter Tail County Coalition of Lake Associations, Adam Doll, Erik Anthonisen, MN DNR. Call to Order: At 1:00 PM Chairman Steeves called the meeting to order. July 8 2019 Minutes: Motion to approve the July 8, 2019 Minutes as presented. Guest Speaker—Adam Doll, MN DNR Watercraft Inspection Program Coordinator: Adam described DNR’s protocol for Watercraft Inspection and Decontamination. Members discussed the Wright County Regional Inspection Program. Members expressed the importance of coordinating closely with DNR and other agencies as the County refines its Aquatic Invasive Species Prevention Program. Watercraft Inspection Program Update: Spencer reported 10,633 inspections had been conducted. Compliance with AIS laws has been excellent. Seasonal Decontamination Pilot Program Update: Spencer reported the Decontamination Pilot Program is running well. The public is receptive of the service. Roughly 100 decontaminations have been performed since the start of the season. An end of season evaluation will be conducted. 2020 Budget: Chris led the group through the proposed 2020 budget. There were no questions. Chris will present it to the Board of Commissioners in September. Pickerel Lake Association I-LID Request: Spencer provided a letter from the Pickerel Lake Association expressing their intent to purchase an I-LID for placement at the Pickerel Lake Public Water Access. Spencer will work with DNR and Eric to determine site suitability. Bait Committee: Spencer provided an overview of the activities of the bait committee. He is working with Erik Osberg to develop a bait awareness video in partnership with the “Find Your Inner Otter” campaign. Membership and Committees: Spencer distributed a list of Committee Assignments. Train the Teachers to Train the Kids Update: Spencer distributed a handout on behalf of Jerry. He is preparing for the start of the school year. DNR Update: Mark reported South Twin in Mahnomen County and Oscar in Douglas County were listed with Zebra Mussels. Flowering Rush was found in Grants Lake in Douglas County. Zebra Mussels were confirmed in West McDonald Lake in Otter Tail County near Dent. Mark also reported Starry Stonewort was confirmed in Lake Beltrami near Bemidji. Starry Stonewort was first reported in Beltrami Lake by volunteers during Starry Trek in 2018. Land and Resource Director Update: Chris had nothing to report. Sheriff Update: Jim reported he took enforcement action on an unlicensed Lake Service Provider. The incident occurred at the Pickerel Lake Public Water Access. The Provider rented pontoons for vacation rental homes. Jim commended Jett Saewert, the Watercraft Inspector on Duty, for his role in the investigation. Otter Tail County Aquatic Invasive Species Task Force August 12, 2019 Minutes, Page 2 Communications and External Relations Update: Nick reported there is discussion about regulating AirBnB and other vacation rental services as commercial entities. SWCD Update: Aimee was not present to give a report. Otter Tail COLA Update: Sylvia reported the Membership Meeting for COLA will be Thursday August 15th. Eric Lindberg, the inventor of I-LIDs, and Erik Osberg, Rural Rebound Coordinator for Otter tail County will be the guest speakers. The meeting will be at the Community Center in Ottertail. Starry Trek: James requested Members promote Starry Trek, scheduled for Saturday August 17th. Spencer indicated he would place information on the County’s social media pages. Adjournment: The Meeting was adjourned at 3:00 PM. Members were reminded the next Meeting is set for September 9, 2019. Respectfully Summitted Spencer McGrew Recording Secretary OTTER TAIL COUNTY LAND & RESOURCE MANAGEMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US GOVERNMENT SERVICES CENTER 540 WEST FIR AVENUE 218-998-8095 FERGUS FALLS, MN 56537 FAX: 218-998-8112 Chris LeClair Director Kyle Westergard Asst. Director Otter Tail County Aquatic Invasive Species Task Force MINUTES – September 9, 2019 Members Present: Dennis Carlblom, Jerry Horgen, Roger Neitzke, Sylvia Soeth, Jeff Stabnow, Bernie Steeves, Mark Steuart and James Wooton. Technical Advisors Present: Mike Bolinski, Jim Iverson, Nick Leonard, Spencer McGrew (1:30 PM), and Mark Ranweiler Non-Members: Bonnie Weakland, Prairie Lake Association, John Kruse, Pat Prunty and Jeff Vansteenburg, Otter Tail County Coalition of Lake Associations. Call to Order: At 1:00 PM Chairman Steeves called the meeting to order. Members introduced themselves. He noted Spencer was discussing the 2020 AIS Budget with the Board of Commissioners and would arrive late. August 12, 2019 Minutes: Motion to approve the August 12, 2019 Minutes as presented. Clitherall Lake Association I-LID Request: Members discussed the request from the Clitherall Lake Association. The matter will be referred to the I-LID Committee. I-LID Partnership Policy Discussion: Bernie indicated the I-LID Committee will prepare a standard contract for sharing operational costs of the I-LID program with Lake Associations. Watercraft Inspection Program Update: Spencer arrived at the meeting. He reported 13,840 inspection have been conducted for the season. The last day of inspections was September 6. Spencer reported the season went very well. Jerry requested Spencer gather feedback from the Watercraft Inspectors as to what they believe is the single greatest AIS issue facing the County. Spencer will gather that information. He reported Zebra Mussels have been confirmed in East Battle Lake. No lakes in Otter Tail County are infested with Eurasian Watermilfoil, Starry Stonewort, or Spiny Water Flea. Seasonal Decontamination Pilot Program Update: Spencer reported 134 decontaminations had been performed in 2019 at Otter Tail Sportsman’s as of August 23. He is still waiting on the final figures. The final day of operation was September 6. A full report of the program will be prepared. The Inspection/Decontamination Committee will prepare a recommendation for 2020. Train the Teachers to Train the Kids Update: Jerry reported the program is full steam ahead for the fall school season. 140 students are scheduled in the New York Mills Presentation. The fall AIS pontoon cruise is September 19th. Battle Lake School will be attending. On September 20, 2019, 3 sections from Underwood are scheduled and on the 30th 2 sections from Parkers Prairie. Jerry continues to work with the Heart of Lakes Youth Fishing League. Members thanked Jerry for his dedication to the Program. DNR Update: Members discussed 2020 Inspection and Decontamination plans. The County and DNR will continue their close working relationship. Land and Resource Director Update: Chris was not present to give a report. Spencer presented the AIS Budget to the Commissioners prior to his arrival at the AIS Task Force Meeting. He indicated the Commissioners remain committed to Otter Tail County’s Aquatic Invasive Species Prevention Program. Sheriff Update: Jim reported that traffic has slowed down to local rates with the passing of Labor Day. He will continue to patrol until deer hunting. The incident at Pickerel Lake was discussed. Jim put in a request to the Sheriff’s Records Department for additional information. Communications and External Relations Update: Planning for the 2020 Governor’s Fishing Opener is ongoing. The Summer Visitors Profile is wrapping up. Nick will forward the results to the Task Force once a draft is complete The Task Force is a sponsor of the Visitor Profile. Otter Tail County Aquatic Invasive Species Task Force September 9, 2019 Minutes, Page 2 SWCD Update: Aimee was not present to give a report. Otter Tail COLA Update: Sylvia reported the final member meeting of the year will be September 19th and will be hosting Minnesota COLA. Starry Trek: James reported 3 volunteers attended. They were able to visit all of their assigned sites. No Starry Stonewort was found. He expressed gratitude to the COLA for promoting the event in their newsletter. Membership: Bonnie Weakland, Prairie Lake Association has expressed interest in serving on the AIS Task Force. Members are appointed by the Board of Commissioners. Adjournment: The Meeting was adjourned at 2:20 PM. Members were reminded the next Meeting is set for September 9, 2019. Respectfully Summitted Spencer McGrew Recording Secretary OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 September 11, 2019 Meeting of the Otter Tail County Planning Commission was held on September 11, 2019 at 6:30 P.M. in the Commissioner's Room, Government Services Center, Fergus Falls, Minnesota. Roll Call: Members Present: Rod Boyer, Judd Fischer, Brent E. Frazier, Richard Gabe, Bert Olson, Jack Rosenthal, Bruce Stone, David Wass and Rick Wilson. Members Absent: David Trites. Michelle Eldien represented the County Attorney's Office and Kyle Westergard represented the Land & Resource Management Office. Minutes of August 14, 2019: A motion by Wilson, second by Frazier to approve the August 14, 2019 Minutes as presented. Voting: All members in favor. “Vineyard Estates” - Marion Lake Lodge LLC / Michael & Rebecca Muston – Approved With A Condition: A Preliminary Plat of “Vineyard Estates”, consisting of 2 Single Family Residential Riparian Lots, 1 Block. The proposal is located at 41254 Marion Drive North, Section 5 of Rush Lake Township; Marion Lake (56-243), General Development (GD). Glenn Howe (Anderson Land Surveying) and Mike Muston represented the Application. Written correspondence was read into the record. Motion: A motion by Wilson, second by Fischer to approve as presented, provided the shed, located in the southwest corner of Lot 2, is legally located. Voting: All Members in favor. Jack Rosenthal and Richard Gabe recused themselves from the Meeting. CIC #87 Star Lake - M&N LLC / Marty Hanson – Approved As Presented: A Conditional Use Permit Application (as stated by the Applicant on the Application): Proposed conversion of an existing Commercial PUD to a Residential CIC Number 87 Star Lake. Currently there are 7 cabins and 11 trailer houses, proposing to have 18 residential units with any replacement structures to be located within the Unit boundaries as identified on the map submitted with the Conditional Use Permit Application. Also proposing the have 6 non-dwelling units. There will be no change in the number of boat slips (currently 19). The proposal is located at 39927 County Hwy 41, Section 4 of Star Lake Township; Star Lake (56- 385), General Development (GD). Marty Hanson and Maverick Larson (Compass Consultants) represented the Application. Written correspondence was read into the record. Mike Donohoe spoke in favor of the proposal. Lee Mindemann expressed concerns on the increase of pedestrian traffic, increase of boating traffic and the increase in the number of boat slips. Motion: A motion by Boyer, second by Frazier to approve as presented. Voting: All Members in favor. Otter Tail County, Planning Commission September 11, 2018; Page 2 M&N LLC – Marty Hanson / Star Lake Resort & RV Park - Withdrawn: A Conditional Use Permit Application (as stated by the Applicant on the Application): Proposed to Add 13 RV Sites to Tier 1 for a grand total of 20 Units in Tier 1 (this includes existing units). Add 19 Tier 2 RV Sites for a grand total of 20 Units in Tier 2 (this includes 1 existing unit). Add 14 boat slips for a grand total of 33 total slips (11 slips are allowed under existing CUP 2028 and 8 slips for existing resort houses and cabins). Also requesting that the proposed gravel roads allowed to be re-aligned. Proposed As: Star Lake Resort and RV Park. The proposal is located at 39927 Co Hwy 41, Section 4, Star Lake Township; Star Lake (56-385), General Development (GD). May 8, 2019 - Motion: A motion by Trites, second by Wass to deny the request for the following reason(s): The increased density and location of the development will exacerbate the existing safety hazards on land and water (i.e. lakeside parking for boat slip access, hazards of crossing the highway, the proposed boat slips exceed Ordinance requirements, traffic control and safety associated with traffic crossing the highway, the run-off potential due to existing terrain (bluff) has not been adequately addressed, lack of a drainage plan). June 12, 2019 - Update: Chris LeClair informed the Planning Commission that at the May 21, 2019 County Board Meeting, a motion was passed to remand Marty Hanson’s Conditional Use Permit Application back to the July 10th Planning Commission Meeting. Therefore, it has been placed on that Agenda. July 10, 2019 – Motion: A motion by Trites, second by Gabe to honor the request and table the Application until August 14, 2019. Marty Hanson and Maverick Larson (Compass Consultants) represented the Application. Marty Hanson (Applicant), requested to withdraw this Application. Motion: A motion by Wilson, second by Fischer to accept the Applicant’s request to withdraw his Conditional Use Permit Application. Voting: All Members in favor. Jack Rosenthal and Richard Gabe returned to the Meeting. Red Lantern Resort / Darryl & Terry Enerson – Approved As Presented: A Conditional Use Permit Application (as stated by the Applicant on the Application): Requesting to convert the existing Red Lantern Resort into a Common Interest Community plat and over the next 2 years transition from commercial to residential use with no changes to density and no topographical alterations. The proposal is located at 37804 Eldorado Beach Rd, Section 22 of Amor Township; Otter Tail (56-242), General Development (GD). Written correspondence was read into the record. Darryl & Terry Enerson and Glenn Howe (Anderson Land Surveying) represented the Application. Glenn Howe indicated that there is a tract of adjacent land that has been acquired and will be included in the final map & identified the gas pump which will be removed (map submitted for the file). Motion: A motion by Wass, second by Stone to approve as presented. Voting: All Members in favor. Break: At 7:08 pm the Commission took a break until 7:30 pm. Otter Tail County, Planning Commission September 11, 2018; Page 3 East Silent Resort, LLC – Approved With Conditions: A Conditional Use Permit Application (as stated by the Applicant on the Application): The purpose of this CUP Application is to amend the allowable quantity and location of dwelling units within the existing Commercial PUD to Tier 1 (13); Tier 2 (4); Tier 3 (6); Tier 4 (9). The proposal is located at 30424 410th Street, Section 33 of Dora Township; East Silent (56-517), Recreational Development (RD). Andy Leonard and Nick Leonard represented the Application. Written correspondence was read into the record. Motion: A motion by Rosenthal, second by Gabe to approve the number of units as requested, provided a map is submitted to Land & Resource Management addressing: 1. The tier calculations clarifying the units that will be located in tiers 2, 3, & 4. 2. The calculation of the proposed impervious surface. 3. The parking spaces (per unit). 4. If there is a bluff onsite, identify it & remove from the calculations and legally locate structures in the bluff area, as required in the Shoreland Management Ordinance. Voting: All Members in favor. Adjourn: At 8:00 P.M., Chairman Olson set the Meeting. The next Meeting is scheduled for 6:30 P.M. on October 9, 2019. Respectfully submitted, Marsha Bowman Recording Secretary In Recognition of Kathy Domholt’s Public Service with the County of Otter Tail Otter Tail County Resolution No. 2019 – 69 September 24, 2019 The following resolution was offered by _______________, who moved to recognize and honor the public service of Kathy Domholt with Otter Tail County: WHEREAS, Kathy’s service to Otter Tail County spanned 28 years, 4 months and 17 days, from April 15, 1991 to August 31, 2019 – a total of 10,366 days; WHEREAS, during her tenure with Otter Tail County, Kathy’s service encompassed the role of Employee Benefits Coordinator and County Board Secretary; WHEREAS, during her tenure with Otter Tail County, Kathy’s legacy included a range of accomplishments including, but not limited to: • Outstanding service to the public, including: serving as the county’s primary contact person for all who sought to meet with the County Board of Commissioners to address a range of policy topics, programs, proposals and concerns; • Served as the county’s content expert, and employee’s resource person, related to the complexities of health insurance benefits, retirement pensions, family medical leave act, and numerous employee-related benefits that are affected by changes in federal or state laws or policies; • During her nearly 29 years of serving as the County Board Secretary, Kathy managed and transcribed public documents that included: 340 months of county board minutes, estimated to have totaled 2,596,510 words, 132,055 paragraphs, and 2,436 board resolutions; • Served, “tutored”, mentored and trained 15 County Commissioners, 3 County Attorneys, 2 County Administrators and numerous department “heads” on how, when, and for how long to present and “speak” on a wide range of public policies and programs; WHEREAS, Kathy was an exemplary mentor to many, and her public service commitment was both remarkable and inspirational in a world of challenges and barriers. THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners recognizes the years of service, dedication and commitment exemplified by Kathy’s many years of public service career, and we express our utmost gratitude and appreciation for her selfless years of service to the residents of Otter Tail County and the State of Minnesota. The motion for the adoption of the foregoing resolution was introduced by Commissioner ____________________, duly seconded by Commissioner _____________________, and, after discussion and commendation thereof and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, Minnesota, this 24th day of September 2019 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________________________ By: __________________________________ Attest: ________________________________ Douglas Huebsch, Chairperson John Dinsmore, Clerk