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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 09/17/2019OTTER TAIL COUNTY BOARD OF COMMISSIONERS AGENDA PACKET Pelican Rapids Public Library 25 West Mill, Pelican Rapids, MN Tuesday, September 17, 2019 4:00 p.m. Table of Contents 2.1 Draft Otter Tail County Board Minutes for 09.10.19 2.2 Otter Tail County Bills-Warrants for 09.17.19 3.0 Tax Abatement Agreement 3.0 Tax Abatement Resolution 3.0 Tri-County Hospital Information 4.0 Single and Two Family Tax Rebate Program 5.0 Capital Expenditures 5.0 PLMSWA Joint Powers Financing Agreement Page 1 of 9 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN September 10, 2019 9:00 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:00 a.m. Tuesday, September 10, 2019, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness, Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present. Approval of Agenda Chair Huebsch called for approval of the Board Agenda. Motion by Rogness, second by Murphy and unanimously carried to approve the Board of Commissioners Agenda of September 10, 2019 with the following addition: Board Meeting Start Time Consent Agenda Motion by Lindquist, second by Murphy and unanimously carried to approve Consent Agenda items as follows: 1. August 27, 2019 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for September 10, 2019 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for September 10, 2019 (Exhibit A) Highway Items Geotechnical Evaluations – Multiple: Motion by Johnson, second by Rogness and unanimously carried to approve the proposed geotechnical evaluations with Braun Intertec for the following projects: S.A.P. 056-696-005, CSAH 96 in Pelican Rapids estimated amount of $3,196, S.A.P. 059-700-003 CSAH 100 in Pelican Rapids estimated amount of $3,450 and CH 127 from TH 108 to CSAH 54 estimated amount of $8.097. Crosswalk Sign Donation: Motion by Lindquist, second by Rogness and unanimously carried to accept the donation of two (2) solar powered flashing crosswalk warning signs to be used for the Glendalough Trail crossing of CSAH 16 near the entrance to Glendalough State Park. The two (2) signs are valued at $2,880.00. Approval of Limited Use Permit: Motion by Johnson, second by Murphy and unanimously carried to approve a Limited Use Permit (LUP) for the non-motorized recreational trail on US TH 10. This LUP permit allows Otter Tail County to use the area within the right of way of Trunk Highway No. 10 limited to only the constructing, maintaining and operating of the non-motorized recreational trail. LIMITED USE PERMIT RESOLUTION Otter Tail County Resolution No. 2019-64 Upon a motion by Johnson, seconded by Rogness and unanimously carried to adopt the following resolution: IT IS RESOLVED that the County of Otter Tail enter into Limited Use Permit No. 5607-0049 with the State of Minnesota, Department of Transportation for the following purposes: To provide for maintenance and use by the County of Otter Tail upon, along and adjacent to Trunk Highway No. 10 the limits of which are defined in said Limited Use Permit. Board of Commissioners Meeting Minutes September 10, 2019 Page 2 of 9 IT IS FURTHER RESOLVED that the Otter Tail County Board of Commissioners does hereby approve said Limited Use Permit and authorizes and directs the County Board Chairperson to execute, on behalf of the County of Otter Tail, the aforesaid Limited Use Permit. Adopted at Fergus Falls, Minnesota, this 10th day of September 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:__________________________ By: _______________________________________ Attest: _________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk Probation Department Update Probation Director Michael Schommer updated the Board of changes in the Probation Department. The department has shifted focus and are moving toward best practice by separating the adult and juvenile agents to better build community and inter-departmental relationships. He expects this shift will bridge gaps with Human Services, the County Attorney’s Office, Lakeland Mental Health and other departments or agencies. This shift also allows the opportunity to see what is and what is not working and adjust accordingly. The 8:00-4:30 working requirement for juvenile agents has been removed to allow agents to be more flexible and responsive to the needs of our youth and the families that they serve. The department has also been working with IT to utilize technology to enhance relationships and be more available. Mr. Schommer plans to isolate a 5th degree drug caseload to address the high risk/high need. Relapse is expected after completing treatment and releasing after 30 days. He is also working with the Judges and the County Attorney’s Office to utilize more of sanctions conferencing to reduce jail time and assist individuals back into treatment faster. Once past the 5-day window, it serves less purpose and does more harm than good. The goal is to be more intentional with what they are doing and how they are doing it. The agents are committed to doing what they can and what is best for the community. Change to County Board Meeting Start Time Motion by Rogness, second by Lindquist and unanimously carried to start the County Board Meetings at 8:30 a.m. beginning September 24, 2019, through the end of the calendar year. North/South Turtle Lake Discussion President of North Turtle Lake Association Jim Wilkus provided background to the Commissioners regarding the county restricting the flow of water out of the North Turtle Lake area which includes the South Turtle Lake storm water/ sewer system project and a culvert located under County Highway 122. He requested documentation giving Otter Tail County legal right to restrict the flow of water out of the North Turtle Lake area. He stated if the county is not able to provide documentation controlling the flow of water out of the North Turtle Lake area should be halted. He expressed concerns regarding the actions of Otter Tail County and the damage to properties on North Turtle Lake. According to the South Turtle Lake Storm Water System Operating Plan, the water level on North Turtle Lake water must be above 1330.5 before it can be shut off. Stop logs were installed earlier this summer to stop the flow of water when North Turtle Lake was at a level of 1328.23. Commissioner Huebsch posed the question as to why. Highway Engineer Chuck Grotte responded that the culvert under County Highway 122 was controlled due to blockage of a culvert downstream of Fiske Lake on private property. If the structure is on private property and does not belong to the county, the county does not have access and it becomes the property owner’s responsibility to maintain the structure. The county was notified of the blockage of the culvert belonging to Mark Sand and Gravel when a property upstream of Fiske Lake was being flooded. The county notified Mark Sand and Gravel, Mark Sand and Gravel shut down the flow of water to prevent continued flooding. Board of Commissioners Meeting Minutes September 10, 2019 Page 3 of 9 Assistant Land & Resource Director Kyle Westergard informed Commissioners the drainage way on Mark Sand and Gravel’s property may be a waterway that the DNR has control of and may need to be involved. It is the county’s responsibility to prevent downstream flooding and have been doing so for 13 years. Mr. Wilkus expressed concerns that there was no notification when the culvert was shut down and wants to understand why the culvert is being controlled as part of the South Turtle Lake project. He claims that the controlling of the culvert under County Highway 122 caused water levels on North Turtle Lake to rise causing damage to properties. He also requested written documentation giving Otter Tail County legal right to restrict the flow of water out of the North Turtle Lake area and County Administrator John Dinsmore reviewed the following with the Board. Administratively, Otter Tail County management’s analysis maintains that our authority is supported by the following information related to the South Turtle Lake’s Storm Water System Project: • The supporting documents provided in the Board’s informational packet (pages 6 to 21) include “Meeting Minute Excerpts Related to Turtle Lake High Water Discussions & Actions: April 11, 2006 to November 10, 2009” demonstrating our “due diligence” and public documentation of the actions we have taken; • That MS§444.075 (Waterworks Systems; Storm, Sanitary Sewer Systems) has served as the statutory authority for our actions documented in the above referenced document; • Presently, the County also cites sections of MS§103B - Water Planning And Project Implementation and MS§103G – Waters of the State as the ongoing statutory authority, directed by DNR, for our continued involvement, and; • If the original South Turtle Lake Storm Water System Operations Plan, developed as part of the DNR Flood Hazard Mitigation Grant Program, needs to be updated or revised, OTC is willing to coordinate and collaborate with DNR, the South Turtle Lake Improvement District and other stakeholders to determine/recommend future actions County Attorney Michelle Eldien commented that the county is not willing to stop the control of water flow out of the North Turtle Lake area. Otter Tail County has an obligation under statute to protect the public interest and explained that several statutes need to be read together to fully understand the authority of the county. MS§103B.551 allows the Board to delegate its authority to give the Lake Improvement District (LID) the authority to do what they did. The LID organized itself and Otter Tail County was involved under the agreement between the DNR and the South Turtle Lake LID. This is an operating plan the county is managing because of the DNR’s ability to control water levels and passing that authority to the County. Subd.3 (2) of this statute talks about the county being able to construct an operated water control structure approved by the commissioner of natural resources. She clarified that notices were sent to benefited property owners pursuant to statute. MS§103G.407 is a public waters statute allowing control of the water levels by the DNR or the DNR delegating that responsibility on to others. According to the County’s retained legal Consultant, Rinke Noonan Law Firm, this is an issue that they have addressed with other counties and often related to water changes over time. Ms. Eldien agrees this is a good time to look at the plan and reassess. Mr. Dinsmore suggested to develop a stakeholder group comprised of representatives to include North Turtle Lake Association, South Turtle’s LID, Fiske Lake property owners, Long Lake property owners, DNR staff and County staff. The purpose of this group would be to understand the situation and position of all involved and develop recommendations/proposals for consideration by DNR, Otter Tail County Board, and the South Turtle Lake Improvement District Board. Commissioner Lindquist commented that water quality is also a concern. Highway Engineer Chuck Grotte mentioned that South Turtle Lake has also expressed interest in updating the operating plan and would like to address lowering the water level on South Turtle Lake. Mr. Wilkus will communicate with Mr. Dinsmore on how to move forward with this group. Commissioner Johnson was approached by Mr. Wilkus during a short recess following the North/South Turtle Lake discussion. Johnson stated there was discussion at the Board meeting and felt it was inappropriate to discuss the topic one on one. Board of Commissioners Meeting Minutes September 10, 2019 Page 4 of 9 Recess & Reconvene At 10:04 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 10:09 a.m. United Way Executive Director Mary Phillippe from United Way of Otter Tail and Wadena Counties gave a brief presentation of what United Way does for the community and how they help people and families. She described the different ways they give back to the community such as distributing food to local food shelves, mobile food drops and many others. A short video was shared with the Commissioners regarding how United Way has made a difference in a local individual’s life and stressed how important it is to lead by example. Ms. Phillippe requested support and input on how to get the word out in the community. Public Health Fee Schedule Motion by Rogness, second by Lindquist and unanimously carried to approve the updated Public Health fee schedule as presented. The fees were updated to maximize insurance billing and reimbursements. The majority of immunization program revenue is in fees (insurance billing). RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Otter Tail County Public Health Otter Tail County Resolution No. 2019 - 61 Be it resolved that Otter Tail County Public Health enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety projects during the period from October 1, 2019 through September 30, 2020. The Otter Tail County Public Health Director is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of Otter Tail County Public Health and to be the fiscal agent and administer the grant. The motion for adoption of the resolution was introduced by Commissioner Johnson duly seconded by Commissioner Murphy, and, after consideration thereof and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, Minnesota, this 10th day of September 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: __________________________ By: _________________________________ Attest:__________________________ Douglas A. Huebsch, Board Chair John W. Dinsmore, Clerk Otter Tail County Tobacco Ordinances Public Health Director Jody Lien informed the Board that Otter Tail County has two (2) Ordinances regarding tobacco which include the Otter Tail County Tobacco Ordinance and the Public Health Regulation on the Distribution of Commercial Tobacco Products to Persons Under 21 Ordinance. It was discovered there is a misalignment of the two (2) Ordinances regarding the age. She is requesting to open the Otter Tail County Tobacco Ordinance to align with the T21 Ordinance. Motion by Lindquist, second by Rogness and unanimously carried to open up the Otter Tail County Tobacco Ordinance to align the language with the Public Health Regulation on the Distribution of Commercial Tobacco Products to Persons Under 21 Ordinance. The motion also authorized a public hearing to align the two (2) Ordinances. Jody Lien will coordinate with the Board Secretary to set a date and time for the public hearing. Board of Commissioners Meeting Minutes September 10, 2019 Page 5 of 9 Board of Commissioners Meeting Minutes September 10, 2019 Page 6 of 9 1174 Western Avenue Tax Abatement At 10:45 a.m., Chair Huebsch opened the public hearing to approve the tax abatement at 1174 Western Avenue, Fergus Falls. Luke Wendlandt, one of the founders of Northstar Behavioral, briefed the Board of the programs that will be offered in the facility which include chemical dependency and Mental Health. He spoke of employment and the potential offerings to employees in the future. Mr. Wendlandt is honored and privileged to help those suffering from addiction and mental illness. At 10:45 a.m., Chair Huebsch opened the public hearing for comments from the public. No comments were offered. At 10:46 a.m., Chair Huebsch declared the public hearing closed and Commissioner Rogness introduced the following resolution and moved its adoption: RESOLUTION APPROVING PROPERTY TAX ABATEMENTS Otter Tail County Resolution No. 2019 – 62 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County has been requested by Northstar Behavioral Health, LLC (the “Company”) to facilitate the operation of a chemical dependency treatment and mental health services facility to be leased by the Company (the "Project"). The County proposes to use the abatement for the Project provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Number 71003500195064 (the "Tax Abatement Property"). (b) The City of Fergus Falls (the “City”) is proposing to grant an abatement on the City's share of property taxes on the Tax Abatement Property in an amount not to exceed $381,240 for a term of up to 10 years to assist in financing the Project. (c) On this date, the Board held a public hearing on the question of the Abatement, (as defined below) and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof at which all interested persons appeared and were heard. (d) The County proposes to approve tax abatements on the County's share of property taxes on the Tax Abatement Property in an amount not to exceed $265,380 a term of up to 10 years to finance a portion of the costs of the Project. (e) The Abatement is authorized under the Abatement Law. 2. Findings for the Abatement. The Board hereby makes the following findings: (a) The tax abatement (the "Abatement") is the County's share of taxes on the Tax Abatement Property. (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Property is not located in a tax increment financing district. Board of Commissioners Meeting Minutes September 10, 2019 Page 7 of 9 (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 3. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to 10 years beginning with real estate taxes payable in 2021 and continuing through 2030, inclusive and shall not exceed $381,240. (b) The County will provide the Abatement as provided in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. The motion for the adoption of the foregoing resolution was made by member Rogness and duly seconded by commissioner Murphy and, upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: Commissioners Huebsch, Murphy, Lindquist, Rogness, Johnson and the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:_______________________________ By: _______________________________________ Attest: ______________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk Rezoning at 1174 Western Avenue Community Development Director Amy Baldwin requested rezoning of the 1174 Western Avenue property. Currently the zoning of the property is designated as rural agriculture. In consultation with Fergus Falls City staff, B1 zone was suggested which is a limited business district. This zoning is compatible with previous and intended future uses of the building as well as neighboring zoning districts. Motion by Rogness, second by Lindquist and unanimously carried to authorize appropriate County Officials’ signatures to request rezoning of the property located at 1174 Western Avenue. The motion requests that the City of Fergus Falls waive any fees associated with the application. RESOLUTION SUPPORTING BORDER-TO-BORDER BROADBAND DEVELOPMENT GRANT PROGRAM APPLICATIONS Otter Tail County Resolution No. 2019 - 63 WHEREAS, The Otter Tail County Board of Commissioners is aware of the Minnesota Department of Employment and Economic Development Border-to-Border Broadband Development Grant Program for the expansion of broadband service to areas of Minnesota that are unserved or underserved, and Board of Commissioners Meeting Minutes September 10, 2019 Page 8 of 9 WHEREAS, the Otter Tail County Board of Commissioners agrees that broadband is an essential part of community infrastructure, and WHEREAS, the Otter Tail County Board of Commissioners believes broadband is an expectation of residents and business and is directly connected to opportunities for enhancing the economic prosperity in the County; and WHEREAS, Otter Tail County has many seasonal and part-time residents who would permanently reside in Otter Tail County if they had access to high speed internet capable of facilitating telework; and WHEREAS, the Otter Tail County Board of Commissioners recognizes that the financing of broadband infrastructure is challenging and recognize that grants such as the Border-to-Border Broadband Development Grant may encourage new and existing providers to invest in building infrastructure into unserved and underserved areas; and WHEREAS, virtually all of Otter Tail County has been designated “unserved” or “underserved” by MN DEED for the purposes of this grant and therefore eligible for grant support. NOW THEREFORE BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners hereby encourages and supports local service providers in applying for the Border-to-Border Broadband Development Grant Program and instruct staff to write letters of support if/when requested by the service providers. BE IT FURTHER RESOLVED THAT: The Otter Tail County Board of Commissioners has developed a broadband grant fund and will support any successful 2019 Border-to-Border grant applications with a 5% project match so long as the project is within Otter Tail County and construction includes fiber to the door. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Rogness and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Murphy, Lindquist, Rogness, Johnson and the following voted against the same: None Adopted at Fergus Falls, Minnesota, Tuesday, September 10, 2019 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:__________________________ By: _______________________________________ Attest: _______________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk Recess & Reconvene At 10:53 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 11:01 a.m. Board of Commissioners Meeting Minutes September 10, 2019 Page 9 of 9 Closed to the Public At 11:01 a.m., Chair Huebsch declared the Board of Commissioners meeting closed to the public to discuss matters regarding purchase of property located at 29024 County Highway 45, Underwood, MN. The closed session is authorized under M.S. 13D.05, Subd. 3(c)(1). Present were all five seated Commissioners, County Attorney Michelle Eldien, Administrator John Dinsmore, Auditor-Treasurer Wayne Stein, External Relations Director Nick Leonard, Community Development Director, Amy Baldwin, Public Works Director, Rick West, County Board Secretary Tara Bakken and Facilities Specialist David Boen. The closed session was concluded at 11:21 a.m. Association of MN Counties Workgroup Update Human Services Director Deb Sjostrom briefed the Board of the Association of MN Counties (AMC) Workgroup formed by AMC in February of 2019. The purpose of the special committee is to monitor, and review legislation related to the legalization of recreational marijuana in Minnesota and consider potential impacts on various functions of county government if legalization moves forward. She reviewed a document titled “Association of MN Counties 2019 Special Committee of the Board” which outlines information discussed at the five (5) committee meeting held since February 2019 along with a list of members who participated. AMC recognizes the importance of planning ahead and learning from states that have already legalized. Ms. Sjostrom commented she expects discussion in legislation in the year 2021. Tri-County Health Care Project Joel Beiswenger, CEO of Tri-County Health Care, briefed the Board of Tri-County’s upcoming project. The project consists of construction of a new hospital and clinic facility along U.S. Highway 10 and remodeling of a portion of the existing hospital and clinic along U.S. Highway 71 to support certain operations. The current estimate amount to be financed for the project is $81,000,000 and anticipates two-thirds of the long-term financing be a direct loan from the United States Department of Agriculture (USDA) extended through Minnesota Rural Development under its Community Facilities Program. The USDA prefers on projects of this size that a portion of the long-term financing be extended by other parties. Tri-County Health Care is requesting that Otter Tail County authorize the City of Bertha to issue tax-exempt debt for the new site and conduct a public hearing relative to the project and the financing. They will communicate with County Auditor- Treasurer, Wayne Stein a date and time for the public hearing. Approval of Payment Motion by Johnson, second by Murphy and unanimously carried, to approve payment in the amount of $2,288.00 from the General Revenue Fund to Sanford Health for costs incurred under the provisions of Minnesota Statute 609.35. Prairie Lakes Municipal Solid Waste Authority (PLMSWA) Nick Anhut, Senior Municipal Advisor with Ehlers, reviewed a document with the Commissioners titled “Bond Issuance Timeline for PLMSWA taxable refunding of the general obligation disposal system revenue bonds, series 2011. The County Finance Committee has inquired about potential refinancing opportunities related to the existing debt of the PLMSWA and its Perham Resource Recovery facility. The facility’s outstanding bond issues are all over a year ahead of their call dates, which is the point in time where the outstanding principal amount can be prepaid. Recent Federal tax reform removed the ability to execute a refunding this far in advance of the call date and still maintain the use of tax-exempt interest rates. However, benchmark taxable interest rates are hovering near all-time lows. Taxable interest rates are currently below 3%, which is lower than the 3.5% to 5.0% applicable to the $7.1 million outstanding on the 2011 Bonds. A taxable refunding of the 2011 debt still indicates greater than $600,000 net savings opportunity at current market levels. The PLMSWA is owner and operator of the facility and is a joint powers entity consisting of five Counties: Becker, Clay, Otter Tail, Todd and Wadena. Otter Tail County has issued bonds to facilitate acquisition and capital improvements to the facility under terms of a joint powers financing agreement pledging the net revenues of the facility to pay the debt and further backed by the full faith and credit of the member counties. A proposed schedule for authorization was presented. Board of Commissioners Meeting Minutes September 10, 2019 Page 10 of 9 Motion by Lindquist, second by Rogness and unanimously carried to proceed with the process to refinance the County’s General Obligation Disposal System Revenue Bonds, Series 2011. Approval of Payment Motion by Murphy, second by Johnson and unanimously carried, to approve payment in the amount of $286,738.83 from the Capital Improvement Fund to N.F. Field Abstract Co., LLC to cover the costs associated with the acquisition of Parcel Number 38000260189000 legally described as Part of the Southeast Quarter of the Southwest Quarter and all of Government Lot 3, Section 26 of Maine Township (Physical Address – 29283 County Highway 45). The closing is scheduled for Friday, September 13, 2019 Changes to County Board Dates Motion by Johnson, second by Lindquist and unanimously carried to move the Board of Commissioners meeting and Truth in Taxation scheduled for December 10, 2019 to December 3, 2019. The Board of Commissioners meeting will be held at 12:00 p.m. with Truth in Taxation at 6:00 p.m. This change is necessary because the Commissioners will be attending The Association of Minnesota Counties (AMC) annual conference December 8th-11th. Adjournment At 12:27 p.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 4:00 p.m. on Tuesday, September 17, 2019, at the Pelican Rapids Public Library in Pelican Rapids, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ___________________ By:__________________________________________ Attest:___________________________ Douglas A. Huebsch, Board Chair John Dinsmore, Clerk Board of Commissioners Meeting Minutes September 10, 2019 Page 1 of 6 Board of Commissioners Meeting Minutes September 10, 2019 Page 2 of 6 Board of Commissioners Meeting Minutes September 10, 2019 Page 3 of 6 Board of Commissioners Meeting Minutes September 10, 2019 Page 4 of 6 Board of Commissioners Meeting Minutes September 10, 2019 Page 5 of 6 Board of Commissioners Meeting Minutes September 10, 2019 Page 6 of 6 COMMISSIONER'S VOUCHERS ENTRIES9/12/2019 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 2:18:12PM 1NFR-M6WR-WY1F COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0170-6859 1,936.84 MISC RECYCLING 2451 Electronic Disposal N 50-000-000-0140-6290 599.73 ACCT 1478400 2144038 Contracted Services.N 01-112-106-0000-6342 402.04 SPRINKLER INSPECTION/TESTING 19MN8389 Service Agreements N 01-201-000-0000-6526 25.00 TOUCHSCREEN DUTY GLOVES 2019-237 Uniforms Y 01-201-000-0000-6526 45.00 TOUCHSCREEN DUTY GLOVES 2019-238 Uniforms Y 01-061-000-0000-6406 35.97 A2RJVV5AA0WI1P ADAPTER DONGLE Office Supplies N 10-304-000-0000-6526 56.44 CLOTHES - GARAGE #17 Uniforms N 10-304-000-0000-6526 69.04 CLOTHES - GARAGE #8 Uniforms N 10-304-000-0000-6526 69.28 CLOTHES - GARAGE #6 Uniforms N 10-304-000-0000-6526 93.70 CLOTHES - GARAGE #15 Uniforms N 10-304-000-0000-6526 161.76 CLOTHES - GARAGE #4 Uniforms N 10-304-000-0000-6526 45.60 CLOTHES - GARAGE #3 Uniforms N 10-304-000-0000-6526 452.60 CLOTHES - GARAGE #1 Uniforms N 10-304-000-0000-6526 172.08 CLOTHES - GARAGE #20 Uniforms N 10-304-000-0000-6526 59.76 CLOTHES - GARAGE #19 Uniforms N 50-000-000-0120-6290 30.00 ACCT 160002806 1601871109 Contracted Services.N 50-000-000-0120-6290 30.00 ACCT 160002806 1601878513 Contracted Services.N 50-000-000-0000-6290 17.03 ACCT 160002035 1601884776 Contracted Services N 50-390-000-0000-6290 17.04 ACCT 160002035 1601884776 Contracted Services.N 50-399-000-0000-6290 32.06 ACCT 160002035 1601884776 Contracted Services.N 14813 ALBANY RECYCLING CENTER 1,936.8414813 7588 ALEX RUBBISH & RECYCLING INC 599.737588 4081 ALLIED FIRE PROTECTION INC 402.044081 12900 ALPHA TRAINING & TACTICS LLC 70.0012900 14386 AMAZON CAPITAL SERVICES INC 35.9714386 13620 AMERIPRIDE SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions ALBANY RECYCLING CENTER ALEX RUBBISH & RECYCLING INC ALLIED FIRE PROTECTION INC ALPHA TRAINING & TACTICS LLC AMAZON CAPITAL SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 10-301-000-0000-6264 5,866.80 ANNUAL SUPPORT INVB-006578 Data Processing Techn Support N 01-091-000-0000-6369 257.40 PREPARE COPIES OF CASE FILE 72300 Miscellaneous Charges N 10-304-000-0000-6565 1,157.97 DIESEL FUEL 37760 Fuels - Diesel N 01-250-000-0000-6399 1.21 ACCT 785 SPRING 46693 Sentence To Serve N 01-250-000-0000-6399 64.87 ACCT 785 CARBURETOR 47261 Sentence To Serve N 10-304-000-0000-6572 7.30 PARTS 46947 Repair And Maintenance Supplies N 10-304-000-0000-6572 12.89 PARTS 47042 Repair And Maintenance Supplies N 01-201-000-0000-6560 35.38 FUEL 8/30/19 Gasoline & Oil - Vehicle N 01-201-000-0000-6526 297.33 UNIFORM ITEMS 9/3/19 Uniforms N 01-201-000-0000-6315 491.00 ACCT O2750 RADIO REPAIR INV25566 Radio Repair Charges N 10-304-000-0000-6252 9.00 DRINKING WATER 130396 Water And Sewage N 10-304-000-0000-6252 7.00 DRINKING WATER 130397 Water And Sewage N 10-304-000-0000-6252 18.75 DRINKING WATER 43104 Water And Sewage N 1,306.3913620 13988 AVENU HOLDINGS LLC 5,866.8013988 1711 BACHMAN PRINTING 257.401711 1386 BECKLUND OIL INC 1,157.971386 533 BOBCAT OF OTTER TAIL COUNTY 86.27533 15823 BOEN/ANDY 35.3815823 3095 BRANDNER/STEVE 297.333095 24 BRANDON COMMUNICATIONS INC 491.0024 3957 BRAUN VENDING INC Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 14 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions AMERIPRIDE SERVICES INC AVENU HOLDINGS LLC BACHMAN PRINTING BECKLUND OIL INC BOBCAT OF OTTER TAIL COUNTY BOEN/ANDY BRANDNER/STEVE BRANDON COMMUNICATIONS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6395 32.18 MEALS FOR DIVE TEAM TRNG 9/4/19 Dive Team N 22-623-000-0602-6369 725.00 PER DIEM 9/17/19 Miscellaneous Charges-Judicial Ditch 2 Y 22-623-000-0602-6369 23.20 MILEAGE 9/17/19 Miscellaneous Charges-Judicial Ditch 2 Y 22-623-000-0602-6369 41.53 MEALS 9/17/19 Miscellaneous Charges-Judicial Ditch 2 Y 10-304-000-0000-6572 35.00 TIRE REPAIR 54970 Repair And Maintenance Supplies N 10-304-000-0000-6572 35.00 TIRE REPAIR 55014 Repair And Maintenance Supplies N 50-399-000-0000-6304 18.16 ACCT 100331 PARTS 054969 Repair And Maint-Vehicles N 50-399-000-0000-6304 417.79 ACCT 100331 BATTERIES 054995 Repair And Maint-Vehicles N 50-399-000-0000-6304 746.30 ACCT 100331 REPAIRS 055031 Repair And Maint-Vehicles N 01-112-108-0000-6572 120.00 HAGER CLOSER 5100 MLT AL 187004 Repair And Maintenance Supplies N 01-201-000-0000-6304 31.39 UNIT 1701 OIL CHANGE 42264 Repair And Maintenance N 10-304-000-0000-6572 4,326.85 SUPPLIES 3643389 Repair And Maintenance Supplies N 50-000-000-0000-6290 1,183.00 OFFICE CLEANING AUG 2019 PA044908 Contracted Services Y 34.753957 9097 BREDMAN/DION 32.189097 11453 BRENNAN/KEVIN 789.7311453 3423 BUY-MOR PARTS & SERVICE LLC 1,252.253423 2307 CENTRAL DOOR & HARDWARE INC 120.002307 8930 CERTIFIED AUTO REPAIR 31.398930 1756 CHEMSEARCH 4,326.851756 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,183.0012058 9087 CODE 4 SERVICES, INC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 3 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions BRAUN VENDING INC BREDMAN/DION BRENNAN/KEVIN BUY-MOR PARTS & SERVICE LLC CENTRAL DOOR & HARDWARE INC CERTIFIED AUTO REPAIR CHEMSEARCH CLEAN SWEEP COMMERCIAL SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6315 467.50 UNIT 1306 REMOVED EQUIPMENT 5047 Radio Repair Charges N 01-112-106-0000-6572 169.56 ACCT 716131 SUPPLIES 35712 Repair And Maint Supplies N 01-112-000-0000-6560 39.70 ACCT 716131 UNLEADED 8/14 35713 Gasoline & Oil N 01-112-000-0000-6560 30.86 ACCT 716131 PREMIUM 8/14 35714 Gasoline & Oil N 01-112-106-0000-6572 52.41 ACCT 716131 SUPPLIES 35858 Repair And Maint Supplies N 01-112-106-0000-6572 152.94 ACCT 716131 SUPPLIES 35874 Repair And Maint Supplies N 10-304-000-0000-6572 5.98 PARTS 10342 Repair And Maintenance Supplies N 10-304-000-0000-6572 59.98 SUPPLIES 13425 Repair And Maintenance Supplies N 01-031-000-0000-6677 879.00 ACCT 2189988076 ADJ BASE 441869 Office Furniture And Equipment N 01-041-000-0000-6406 50.79 ACCT 2189988030 ROLLS 441942 Office Supplies N 01-041-000-0000-6406 54.96 ACCT 2189988030 SUPPLIES 441963 Office Supplies N 01-044-000-0000-6406 38.42 ACCT 2189988010 SUPPLIES 441775 Office Supplies N 01-149-000-0000-6406 124.12 ACCT 2189988076 BUSINESS CARDS 441974 Office Supplies N 01-250-000-0000-6406 21.70 ACCT 2189988556 SUPPLIES 441945 Office Supplies N 01-250-000-0000-6491 20.88 ACCT 2189988556 SUPPLIES 441945 Jail Supplies N 01-705-000-0000-6406 102.80 ACCT 2189988076 COPY COVERS 441964 Office Supplies N 10-304-000-0000-6572 140.00 SUPPLIES 4550 Repair And Maintenance Supplies N 50-000-000-0170-6290 39.00 ACCT 28118 SERVICE/COOLER RENT SEP2019 Contracted Services.N 50-000-000-0120-6290 11.50 ACCT 267-03388972-1 8/31/19 Contracted Services.N 467.509087 12485 COOP SERVICES INC 511.4312485 32603 COOPERS TECHNOLOGY GROUP 1,292.6732603 15726 COUNTRY STORE 140.0015726 5407 CULLIGAN 39.005407 2364 CULLIGAN OF WADENA 11.502364 3710 CULLIGAN WATER CONDITIONING Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 7 Transactions 8 Transactions 1 Transactions 1 Transactions 1 Transactions CODE 4 SERVICES, INC COOP SERVICES INC COOPERS TECHNOLOGY GROUP COUNTRY STORE CULLIGAN CULLIGAN OF WADENA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6252 30.00 DRINKING WATER Water And Sewage N 02-102-000-0000-6369 684.00 WEBSITE MAINTENANCE SEP 2019 2395 Miscellaneous Charges Y 01-112-101-0000-6572 1,745.00 ACCT 256969 CHILLER COILS 3235840 Repair And Maintenance Supplies N 01-112-101-0000-6572 3,945.00 ACCT 256969 VALVE BOARD 3235841 Repair And Maintenance Supplies N 01-002-000-0000-6240 100.80 ACCT 3652 AUG 6 MINUTES 873185 Publishing & Advertising N 01-002-000-0000-6240 216.34 ACCT 3652 FF SEP 3 HEARING 878668 Publishing & Advertising N 01-002-000-0000-6240 184.80 ACCT 3652 AUG 13 MINUTES 884047 Publishing & Advertising N 01-250-000-0000-6491 116.00 CLEANING KIT 19-803 Jail Supplies N 10-304-000-0000-6565 1,522.50 OIL 164996 Fuels - Diesel N 10-304-000-0000-6565 163.90 HYDRAULIC OIL 164996 Fuels - Diesel N 10-304-000-0000-6565 223.30 GREASE 164996 Fuels - Diesel N 01-031-000-0000-6369 239.80 PUBLIC HEALTH NURSE ASSESSMENT 5548 Miscellaneous Charges Y 23-705-000-0000-6331 93.00 MEALS - CDA BOARD MTG 9/4/19 9/4/19 Meals And Lodging N 30.003710 15018 CYBERSPROUT LLC 684.0015018 13001 DAIKIN APPLIED 5,690.0013001 35011 DAILY JOURNAL/THE 501.9435011 15128 DATAWORKS PLUS LLC 116.0015128 9672 DEANS DISTRIBUTING 1,909.709672 15428 DIGINEER CONSULTING LLC 239.8015428 11391 DOUBLE A CATERING 93.0011391 1989 ELDIEN/MICHELLE M Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 3 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions CULLIGAN WATER CONDITIONING CYBERSPROUT LLC DAIKIN APPLIED DAILY JOURNAL/THE DATAWORKS PLUS LLC DEANS DISTRIBUTING DIGINEER CONSULTING LLC DOUBLE A CATERING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-091-000-0000-6330 313.20 MILEAGE - MEETINGS 9/6/19 Mileage N 01-091-000-0000-6331 7.18 MEAL - MEETING 9/6/19 Meals And Lodging N 10-303-000-0000-6278 6,750.00 SERVICE 1493 Engineering & Hydrological Testing N 10-303-000-0000-6278 6,950.00 SERVICE 1494 Engineering & Hydrological Testing N 10-304-000-0000-6572 16.58 SUPPLIES B83408 Repair And Maintenance Supplies N 50-399-000-0000-6306 842.50 RECYCLING CONTAINER REPAIRS 000021 Repair/Maint. Equip N 10-304-000-0000-6572 65.00 SUPPLIES 2259699 Repair And Maintenance Supplies N 10-304-000-0000-6572 9.88 PARTS - ACCT. #13025 135-752451 Repair And Maintenance Supplies N 10-304-000-0000-6572 46.62 PARTS - ACCT. #13025 135-752619 Repair And Maintenance Supplies N 10-304-000-0000-6572 18.98 PARTS - ACCT. #13025 135-753249 Repair And Maintenance Supplies N 10-304-000-0000-6572 9.49 PARTS - ACCT. #13025 135-753361 Repair And Maintenance Supplies N 10-304-000-0000-6572 11.98 PARTS - ACCT. #19512 135-753854 Repair And Maintenance Supplies N 10-304-000-0000-6572 3.47 PARTS - ACCT. #13025 135-754581 Repair And Maintenance Supplies N 10-304-000-0000-6572 18.98 PARTS - ACCT. #13025 135-754586 Repair And Maintenance Supplies N 50-399-000-0000-6304 7.98 ACCT 13035 LAMP 755071 Repair And Maint-Vehicles N 01-044-000-0000-6304 22.00 TIRE REPAIR 356107 Repair And Maintenance N 320.381989 12374 ENVIRONMENTAL SCIENTIFIC, LLC 13,700.0012374 364 EVERTS LUMBER CO 16.58364 13026 EZWELDING LLC 842.5013026 2365 FARMERS ELEVATOR OF FERGUS FALLS 65.002365 373 FARNAM'S GENUINE PARTS INC 127.38373 35018 FERGUS TIRE CENTER 22.0035018 8002 FIELD/TERRY Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 8 Transactions 1 Transactions ELDIEN/MICHELLE M ENVIRONMENTAL SCIENTIFIC, LLC EVERTS LUMBER CO EZWELDING LLC FARMERS ELEVATOR OF FERGUS FALLS FARNAM'S GENUINE PARTS INC FERGUS TIRE CENTER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0000-6330 104.40 MILEAGE - 8/1-17/19 9/17/19 Mileage N 50-000-000-0000-6330 97.44 MILEAGE - 8/18-27/19 9/17/19 Mileage N 50-000-000-0000-6330 13.92 MILEAGE - 8/28-30/19 9/17/19 Mileage N 01-201-000-0000-6526 101.79 ACCT 1000121548 TAC LITE PANTS 013459397 Uniforms N WUNDERLICH/MICHAEL5283 01-201-000-0000-6526 48.06 ACCT 1002151493 BASE SHIRT 013462162 Uniforms N HABERER/DALE MYRON9569 01-201-000-0000-6526 36.63 ACCT 1000121548 FRAY GLOVES 013462167 Uniforms N WUNDERLICH/MICHAEL5283 01-201-000-0000-6526 105.06 ACCT 1002151493 TAC LITE PANTS 013507464 Uniforms N BOEN/ANDY15823 01-201-000-0000-6526 30.53 ACCT 1000121548 DRESS WALLET 013547011 Uniforms N WUNDERLICH/MICHAEL5283 01-201-000-0000-6526 27.92 OFFICE SWEATERS 8/14/19 Uniforms N 10-304-000-0000-6526 79.99 JACKET Uniforms N 01-112-000-0000-6275 51.30 ACCT MN01166 38 TICKETS 9081267 Fiber Locating Service N 01-112-000-0000-6572 19.11 ACCT 813640729 SUPPLIES 9279454095 Repair And Maintenance Supplies N 10-304-000-0000-6406 21.98 SUPPLIES 565486 Office Supplies N 10-304-000-0000-6572 16.99 SUPPLIES 565486 Repair And Maintenance Supplies N 10-304-000-0000-6572 5.49 PARTS 565486 Repair And Maintenance Supplies N 215.768002 392 GALLS LLC 322.07392 14501 GOERDT/SARAH D 27.9214501 8560 GOERDT/STEPHEN 79.998560 5089 GOPHER STATE ONE CALL 51.305089 52564 GRAINGER INC 19.1152564 985 HENNING HARDWARE Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions FIELD/TERRY GALLS LLC GOERDT/SARAH D GOERDT/STEPHEN GOPHER STATE ONE CALL GRAINGER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0120-6300 104.33 SUPPLIES 8/9/19 545468 Building And Grounds Maintenance N 01-091-000-0000-6273 122.22 MEALS - 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DITCH 17 3/11/19 Miscellaneous Charges Y 22-623-000-0602-6369 446.02 MILEAGE 9/17/19 Miscellaneous Charges-Judicial Ditch 2 Y 22-623-000-0602-6369 53.90 MEALS 9/17/19 Miscellaneous Charges-Judicial Ditch 2 Y 22-623-000-0602-6369 975.00 PER DIEM 9/17/19 Miscellaneous Charges-Judicial Ditch 2 Y 10-302-000-0000-6505 500.00 STOCK PILE LOCATION 54372 Aggregates N 02-705-000-1011-6290 2,500.00 OTC 2019 VIDEO 556 Branding/Website N 10-302-000-0000-6514 2,356.63 SALT 376262 Salt N 50-000-000-0110-6565 6.00 ACCT 90009080 OIL GREASE 8/8/19 Fuels N 50-000-000-0110-6565 245.00 ACCT 009080 DIESEL 8/30/19 8936 Fuels N 50-399-000-0000-6300 165.00 SERVICE - UNCLOG DRAINS 9/5/19 1677 Building And Grounds Maintenance N 01-112-109-0000-6342 90.00 AUGUST SERVICE 1046 Service Agreements Y 01-149-000-0000-6406 24,048.00 ACCT 36093 WHITE PAPER 90431 Office Supplies N 10-302-000-0000-6242 675.00 REGISTRATION 90461 Registration Fees N 1,636.9811456 15837 KASTE/DAVID 500.0015837 15807 KVIDT/MICAH 2,500.0015807 6432 L & O ACRES TRANSPORT INC 2,356.636432 10350 LAKES AREA COOPERATIVE 251.0010350 5960 LAKES AREA DRAIN 165.005960 2937 LAKES AREA PEST CONTROL LLC 90.002937 41450 LAKES COUNTRY SERVICE CO OP 24,723.0041450 81 LARRY OTT INC TRUCK SERVICE Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions JOHNSON/MICHAEL KASTE/DAVID KVIDT/MICAH L & O ACRES TRANSPORT INC LAKES AREA COOPERATIVE LAKES AREA DRAIN LAKES AREA PEST CONTROL LLC LAKES COUNTRY SERVICE CO OP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-399-000-0000-6291 500.00 CARDBOARD 9/3/19 73177 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 9/4/19 73183 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 9/6/19 73184 Contract Transportation N 50-390-000-0000-6240 117.00 AREA HHW MOBILE COLLECTIONS 144833-4 Publishing & Advertising N 01-031-000-0000-6342 299.44 ACCT OT22 CN 150012-01 388380 Service Agreements N 50-000-000-0130-6858 430.80 ACCT 60635 TIRE DISPOSAL 1656886 Tire Disposal Y 10-302-000-0000-6350 28,800.00 BRUSH SPRAYING 1109 Maintenance Contractor N 10-302-000-0000-6500 1,200.00 BRUSH SPRAYING 1109 Supplies N 22-622-000-0608-6369 1,168.50 DITCH 8 MAINTENANCE 1117 Miscellaneous Charges Y 22-622-000-0629-6369 776.00 DITCH 29 MAINTENANCE 1117 Miscellaneous Charges Y 22-622-000-0648-6369 1,574.35 DITCH 48 MAINTENANCE 1117 Miscellaneous Charges Y 50-390-000-0000-6379 23.98 ACCT 23-52B13 GLOVES 0278937-IN Miscellaneous Charges N 10-302-000-0000-6515 564.30 SIGNS 205377 Signs And Posts N 10-302-000-0000-6515 379.20 SIGNS 205609 Signs And Posts N 10-303-000-0000-6501 196.90 SIGNS 205486 Engineering And Surveying Supplies N 10-303-000-0000-6501 137.34 SIGNS 205487 Engineering And Surveying Supplies N 10-303-000-0000-6501 340.10 SIGNS 205610 Engineering And Surveying Supplies N 1,500.0081 10883 LEIGHTON BROADCASTING/DL 117.0010883 3063 LIBERTY BUSINESS SYSTEMS FARGO 299.443063 10094 LIBERTY TIRE RECYCLING LLC 430.8010094 14149 LM ROAD SERVICES LLC 33,518.8514149 41638 LOCATORS & SUPPLIES INC 23.9841638 511 M-R SIGN COMPANY INC. 1,617.84511 Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions 5 Transactions LARRY OTT INC TRUCK SERVICE LEIGHTON BROADCASTING/DL LIBERTY BUSINESS SYSTEMS FARGO LIBERTY TIRE RECYCLING LLC LM ROAD SERVICES LLC LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-101-000-0000-6342 506.99 ACCT 35700038 CN 500-0438518 394210421 Service Agreements N 01-250-000-0000-6342 292.00 ACCT 35700038 CN 500-0461307 393938873 Service Agreements N 01-091-000-0000-6342 155.69 ACCT OT00-025 CN 123160-04 6694304 Service Agreements N 10-302-000-0000-6511 45,776.48 HOT MIX 29196-1 Bituminous Mix N 10-302-000-0000-6511 13,125.77 HOT MIX 29307-1 Bituminous Mix N 10-302-000-0000-6511 28,679.69 HOT MIX 29368-1 Bituminous Mix N 50-000-000-0130-6306 4.19 ACCT 984989 PIN 081187/1 Repair/Maint. Equip N 50-000-000-0130-6306 48.96 ACCT 984898 AIR HOSE 081521/1 Repair/Maint. Equip N 10-302-000-0000-6500 98.88 SUPPLIES Supplies N 01-061-000-0000-6345 2,420.00 ADOBE ACROBAT PRO DC 1909027 Software Lic. Agreements N 50-000-000-0000-6331 11.04 MEAL - MTGS W/ COUNTIES 8/26/19 Meals And Lodging N 50-000-000-0000-6330 22.04 MILEAGE - BATTLE LAKE 8/16/19 Mileage N 36132 MARCO INC ST LOUIS 798.9936132 2721 MARCO TECHNOLOGIES LLC 155.692721 1026 MARK SAND & GRAVEL CO 87,581.941026 9930 MARKS FLEET SUPPLY INC 53.159930 12534 MATCO TOOLS 98.8812534 548 MCCC BIN#135033 2,420.00548 14277 McCONN/CHRISTOPHER 11.0414277 14450 MEIS/DALE 22.0414450 948 MIDWEST MACHINERY CO Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MARK SAND & GRAVEL CO MARKS FLEET SUPPLY INC MATCO TOOLS MCCC BIN#135033 McCONN/CHRISTOPHER MEIS/DALE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0130-6306 13.20 ACCT 169818 SNAP RINGS 1975368 Repair/Maint. Equip N 10-304-000-0000-6306 82.60 SERVICE 724367 Repair/Maint. Equip N 10-304-000-0000-6306 46.90 SERVICE 724380 Repair/Maint. Equip N 10-304-000-0000-6306 65.05 SERVICE 724388 Repair/Maint. Equip N 10-304-000-0000-6306 41.95 SERVICE 725560 Repair/Maint. Equip N 10-304-000-0000-6306 62.60 SERVICE 725642 Repair/Maint. Equip N 10-304-000-0000-6306 46.90 SERVICE 726512 Repair/Maint. Equip N 01-112-108-0000-6342 10.00 ACCT 147674 PRESSURE VESSEL ABR0218910I Service Agreements N 10-302-000-0000-6500 84.44 SUPPLIES 608012 Supplies N 01-201-000-0000-6304 177.97 ACCT 7365421 DETAIL UNIT 1309 6213791 Repair And Maintenance N 01-201-000-0000-6304 46.85 ACCT 7365421 OIL CHG UNIT 1606 6215359 Repair And Maintenance N 01-204-000-0000-6304 49.20 ACCT 7365421 OIL CHG UNIT 1101 6214376 Repair And Maintenance N 10-304-000-0000-6572 224.00 PARTS 5052546 Repair And Maintenance Supplies N 10-304-000-0000-6306 74.78 SERVICE 6214063 Repair/Maint. Equip N 10-304-000-0000-6306 250.00 REPAIR 6214825 Repair/Maint. Equip N 10-304-000-0000-6306 425.00 REPAIR 6214851 Repair/Maint. Equip N 10-302-000-0000-6350 100.00 SERVICE Maintenance Contractor N 01-112-000-0000-6572 91.58 GASKETS 35503 Repair And Maintenance Supplies N 13.20948 42863 MINNESOTA MOTOR COMPANY 346.0042863 928 MN DEPT OF LABOR AND INDUSTRY 10.00928 1056 NAPA OF PERHAM 84.441056 43227 NELSON AUTO CENTER 1,247.8043227 11057 NELSON/MIKE 100.0011057 606 NORTHWEST IRON FIREMEN INC Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 6 Transactions 1 Transactions 1 Transactions 7 Transactions 1 Transactions MIDWEST MACHINERY CO MINNESOTA MOTOR COMPANY MN DEPT OF LABOR AND INDUSTRY NAPA OF PERHAM NELSON AUTO CENTER NELSON/MIKE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 60.92 PARTS 3203178P Repair And Maintenance Supplies N 50-000-000-0170-6565 725.70 ACCT 22631 DIESEL 8/14/19 66570 Fuels - Diesel N 01-112-106-0000-6572 5,000.00 ACCT 284651 INSTALL OPTIGUARD CLF15550001 Repair And Maint Supplies N 01-112-000-0000-6369 32.50 ACCT 259 WASTE DISPOSAL AUG2019 Miscellaneous Charges N 01-201-000-0000-6304 58.32 UNIT 1708 TIRE CHANGE OVER 117469 Repair And Maintenance N 01-250-000-0000-6304 228.98 UNIT 1102 OIL CHG/SEAT BELT 117391 Repair And Maintenance N 50-000-000-0120-6291 4,041.95 HAULING CHARGES 8/26/19 39007 Contract Transportation N 50-000-000-0170-6291 8,063.10 HAULING CHARGES 8/26/19 39007 Contract Transportation N 50-399-000-0000-6291 1,456.00 HAULING CHARGES 8/26/19 39007 Contract Transportation N 22-622-000-0652-6369 175.00 PER DIEM 4/10/19 Miscellaneous Charges Y 22-622-000-0652-6369 53.36 MILEAGE 4/10/19 Miscellaneous Charges Y 22-622-000-0652-6369 11.63 MEAL 4/10/19 Miscellaneous Charges Y 01-201-000-0000-6491 90.00 ACCT 630256 TANK RENTAL 7147 General Supplies N 91.58606 10104 NUSS TRUCK & EQUIPMENT 60.9210104 612 OLSON OIL CO INC 725.70612 5686 OTIS ELEVATOR CO 5,000.005686 44164 OTTER TAIL CO SOLID WASTE 32.5044164 49008 OTTER TAIL TIRE INC 287.3049008 7392 OTTERTAIL TRUCKING INC 13,561.057392 11457 PALMER/GEORGE 239.9911457 45022 PARK REGION CO OP Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions 3 Transactions NORTHWEST IRON FIREMEN INC NUSS TRUCK & EQUIPMENT OLSON OIL CO INC OTIS ELEVATOR CO OTTER TAIL CO SOLID WASTE OTTER TAIL TIRE INC OTTERTAIL TRUCKING INC PALMER/GEORGE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 50-390-000-0000-6240 85.50 ACCT 135 HHW EVENT 8/7 00077740 Publishing & Advertising N 01-041-000-0000-6369 250.00 DOCUMENT DESTRUCTION 93820 Miscellaneous Charges N 10-304-000-0000-6572 621.78 SERVICE 200-1022332 Repair And Maintenance Supplies N 50-000-000-0120-6565 79.20 ACCT 988529 DIESEL 8/28 88049813 Fuels N 10-304-000-0000-6251 570.44 PROPANE 88049367 Gas And Oil - Utility N 10-302-000-0000-6350 810.00 SWEEPING 14316 Maintenance Contractor N 01-127-000-0000-6276 1,777.78 OTT10-F018 UPDATE 003607 Professional Services N 10-304-000-0000-6572 1,988.56 PARTS 12808051 GP Repair And Maintenance Supplies N 10-304-000-0000-6300 80.00 SERVICE 1972 Building And Grounds Maintenance N 90.0045022 45047 PELICAN RAPIDS PRESS 85.5045047 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 250.0011107 12526 PRECISE MRM LLC 621.7812526 45475 PRO AG FARMERS CO OP 79.2045475 6547 PRO AG FARMERS COOPERATIVE 570.446547 3871 PRO SWEEP INC 810.003871 1836 PRO-WEST & ASSOCIATES INC 1,777.781836 13673 PRODUCTIVITY PLUS ACCOUNT 1,988.5613673 15838 R K PLUMBING Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions PARK REGION CO OP PELICAN RAPIDS PRESS PRAIRIE LAKES MUNICIPAL SOLID WASTE PRECISE MRM LLC PRO AG FARMERS CO OP PRO AG FARMERS COOPERATIVE PRO SWEEP INC PRO-WEST & ASSOCIATES INC PRODUCTIVITY PLUS ACCOUNT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 50-399-000-0000-6304 173.40 ACCT 9660 FILTERS 716736F Repair And Maint-Vehicles N 01-127-000-0000-6304 650.98 TIRES FOR GIS JEEP 9/3/19 Repair & Maintenance N 01-250-000-0000-6171 350.00 DISTRACTION DEVICE COURSE 62103 Tuition And Education Expenses N LARSON/ASHLEY14927 01-149-000-0000-6354 725.86 REPAIRS TO 2017 FORD EXPLORER 24529 Insurance Claims N 01-063-000-0000-6232 2,248.76 ACCT ELEC ADDITIONAL BALLOTS 31449 Printing-Ballots N 10-302-000-0000-6369 72.00 SUPPLIES 14722 Miscellaneous Charges N 01-002-000-0000-6369 22.81 K3210 10SEP19 Miscellaneous Charges N 50-000-000-0000-6848 328.50 CORRUGATED CARDBOARD DECALS 4824 Public Education Y 01-061-000-0000-6406 15.19 AUDIO CABLES 8/26/19 Office Supplies N 80.0015838 8622 RDO TRUCK CENTERS 173.408622 12888 RENDZ/TONY 650.9812888 10383 SAFARILAND LLC 350.0010383 10885 SCHMITZ BODY PAINT & REPAIR INC 725.8610885 6209 SEACHANGE PRINT INNOVATIONS 2,248.766209 10633 SELLIN BROTHERS INC 72.0010633 19005 SERVICE FOOD SUPER VALU 22.8119005 48638 SIGNWORKS SIGNS & BANNERS LLC 328.5048638 7460 SIMENGAARD/PAUL Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions R K PLUMBING RDO TRUCK CENTERS RENDZ/TONY SAFARILAND LLC SCHMITZ BODY PAINT & REPAIR INC SEACHANGE PRINT INNOVATIONS SELLIN BROTHERS INC SERVICE FOOD SUPER VALU SIGNWORKS SIGNS & BANNERS LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-061-000-0000-6330 90.83 MILEAGE - AUG 2019 AUG2019 Mileage N 10-301-000-0000-6406 151.36 SUPPLIES 1625445914 Office Supplies N 01-112-000-0000-6487 558.98 ACCT 00224000 VACUUM 839978 Tools & Minor Equipment N 01-112-101-0000-6572 367.96 ACCT 00224000 SUPPLIES 840031 Repair And Maintenance Supplies N 10-304-000-0000-6406 19.98 SUPPLIES 250373 Office Supplies N 01-201-000-0000-6385 140.06 ACCT 974 AMMO I1385884 Entry Team Srt N 01-201-000-0000-6490 140.05 ACCT 974 AMMO I1385884 Ammo, Shooting Supplies N 01-112-110-0000-6572 280.00 OTTERT6 REPLACE DUCT DETECTOR 1385931 Repair And Maintenance Supplies N 01-112-109-0000-6572 900.00 PLANTED TREES 103966 Repair And Maintenance Supplies N 01-044-000-0000-6240 58.20 ACCT 1968 APPRAISER 57483 Publishing & Advertising N 01-091-000-0000-6270 53.36 MILEAGE - BECKER CO CASE 8/28/19 Misc Professional-Expert Witness N 106.027460 10646 STAPLES BUSINESS CREDIT 151.3610646 48183 STEINS INC 926.9448183 725 STRAND HARDWARE & RADIO SHACK 19.98725 168 STREICHERS 280.11168 14067 SUMMIT COMPANIES 280.0014067 1225 SWEDBERG NURSERY 900.001225 42537 THIS WEEKS SHOPPING NEWS 58.2042537 14695 THOMASON/JAKE 53.3614695 Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions SIMENGAARD/PAUL STAPLES BUSINESS CREDIT STEINS INC STRAND HARDWARE & RADIO SHACK STREICHERS SUMMIT COMPANIES SWEDBERG NURSERY THIS WEEKS SHOPPING NEWS THOMASON/JAKE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-250-000-0000-6432 15.00 ACCT 749765 MED CART RENTAL AUG2019 Medical Incarcerated N 01-250-000-0000-6432 936.22 ACCT 756389 MEDICATIONS AUG2019 Medical Incarcerated N 23-705-000-0000-6331 215.86 MEALS - CDA BOARD MTG 8/7/19 0807-RK Meals And Lodging N 01-112-101-0000-6342 641.44 ACCT 50366 BRONZE SERVICE 3004779776 Service Agreements N 50-000-000-0120-6306 84.14 PARTS FOR JD 3105K 031922 Repair/Maint. Equip N 01-601-000-0000-6342 403.80 ACCT 3691600057 5006901061 Service Agreements N 01-112-000-0000-6572 1,070.64 ACCT OTCGOV ICE MACHINE REPAIR T37093 Repair And Maintenance Supplies N 01-149-000-0000-6354 50.00 WINDSHIELD REPAIR 5231 Insurance Claims N 10-304-000-0000-6306 150.00 REPAIR 5012 Repair/Maint. Equip N 01-041-000-0000-6406 455.61 ACCT 7497 STAMPS 436693 Office Supplies N 10-302-000-0000-6511 1,144.00 HOT MIX Bituminous Mix N 10-304-000-0000-6369 260.00 HOT MIX Miscellaneous Charges N 7249 THRIFTY WHITE PHARMACY 951.227249 10776 THUMPER POND 215.8610776 77 THYSSEN KRUPP ELEVATOR CORPORATION 641.4477 1999 TNT REPAIR INC 84.141999 14497 TOSHIBA FINANCIAL SERVICES 403.8014497 7726 TWEETON REFRIGERATION, INC 1,070.647726 14162 UNLIMITED AUTO GLASS INC 200.0014162 51002 VICTOR LUNDEEN COMPANY 455.6151002 2071 WADENA ASPHALT INC Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions THRIFTY WHITE PHARMACY THUMPER POND THYSSEN KRUPP ELEVATOR CORPORATION TNT REPAIR INC TOSHIBA FINANCIAL SERVICES TWEETON REFRIGERATION, INC UNLIMITED AUTO GLASS INC VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 45.52 PARTS 3-292280067 Repair And Maintenance Supplies N 10-304-000-0000-6572 36.36 PARTS 3-292310051 Repair And Maintenance Supplies N 10-304-000-0000-6572 179.26 PARTS 3-292310065 Repair And Maintenance Supplies N 10-304-000-0000-6572 46.79 PARTS 3-292320040 Repair And Maintenance Supplies N 10-304-000-0000-6572 86.52 PARTS 3-292320076 Repair And Maintenance Supplies N 50-000-000-0110-6853 345.52 ACCT 3-85099-73002 0002064-0010-3 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 6,961.47 ACCT 3-85099-73002 0002064-0010-3 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 935.61 ACCT 3-85099-73002 0002064-0010-3 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 685.59 ACCT 3-85099-73002 0002064-0010-3 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 23,288.99 ACCT 3-85099-73002 0002064-0010-3 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0000-6978 3,274.50 ACCT 21-40690-33001 0480488-1766-1 Ag Plastic Expenses N 10-304-000-0000-6572 87.50 PARTS 8271963602 Repair And Maintenance Supplies N 50-000-000-0130-6565 163.30 PREMIUM DIESEL FUEL 8/30/19 025255 Fuels N 50-000-000-0130-6565 185.65 PREMIUM DIESEL FUEL 8/6/19 25210 Fuels N 10-302-000-0000-6500 949.66 SUPPLIES 1340-033026 Supplies N 01-201-000-0000-6171 59.64 MEALS - SNIPERCRAFT TRNG AUG2019 Tuition And Education Expenses N 01-201-000-0000-6171 72.19 SUPPLIES - SNIPERCRAFT TRNG AUG2019 Tuition And Education Expenses N 1,404.002071 1655 WALLWORK TRUCK CENTER 394.451655 2278 WASTE MANAGEMENT 35,491.682278 9357 WAYNE'S TOOLWAGON 87.509357 3720 WELLER OIL CO 348.953720 12147 WHEELER LUMBER LLC 949.6612147 5283 WUNDERLICH/MICHAEL 131.835283 Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 5 Transactions 6 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions WADENA ASPHALT INC WALLWORK TRUCK CENTER WASTE MANAGEMENT WAYNE'S TOOLWAGON WELLER OIL CO WHEELER LUMBER LLC WUNDERLICH/MICHAEL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 2:18:12PM9/12/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-399-000-0000-6306 100.90 ACCT 6842300 COUPLER PC020293342 Repair/Maint. Equip N 2086 ZIEGLER INC 100.902086 290,341.99 Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions Final Total ............136 Vendors 253 Transactions ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 2:18:12PM9/12/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems Page 21Audit List for Board Otter Tail County Auditor Community Development Authority Amount 60,213.27 General Revenue Fund 1 3,184.00 General Fund Dedicated Accounts 2 160,523.07 Road And Bridge Fund 10 6,185.55 County Ditch Fund 22 308.86 23 59,927.24 Solid Waste Fund 50 290,341.99 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12051748v1 Member ____________________ introduced the following resolution and moved its adoption: RESOLUTION APPROVING TAX ABATEMENT AGREEMENT BETWEEN OTTER TAIL COUNTY AND NORTHSTAR BEHAVIORAL HEALTH, LLC Otter Tail County Resolution No. 2019 – 65 BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County has been requested by Northstar Behavioral Health, LLC (the “Company”) to facilitate the operation of a chemical dependency treatment and mental health services facility to be leased by the Company (the "Project"). The County has approved to use property tax abatements for the Project provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Number 71003500195064 (the "Tax Abatement Property"). (b) It is proposed that the County will enter into a Tax Abatement Agreement with the Company (the "Tax Abatement Agreement"), which provides for the use of tax abatements to finance the Project in accordance with the Abatement Law and Minnesota Statutes, Section 116J.993 to 116J.995 (the "Business Subsidy Act"). 2. Setting Goals at Zero. In accordance with the provisions of Minnesota Statutes, Sections 116J.993 to 116J.995 (the “Business Subsidies Act”), the County has determined that the public purpose of the Project is to increase the tax base in the County and provide services to residents of the County. After holding a public hearing on September 10, 2019, the County has determined that creation and retention of jobs is not a goal of the Business Subsidy for this Project and consequently hereby sets the wage and job goals for the Project at zero. 3. Approval of Tax Abatement Agreement. (a) The Board hereby approves a Tax Abatement Agreement providing for payment of the Abatement in substantially the form submitted, and the Board Chair and County Administrator are hereby authorized and directed to execute the Tax Abatement Agreement on behalf of the County. (b) The approval hereby given to the Tax Abatement Agreement includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the County officials authorized by this resolution to execute the Tax Abatement Agreement. The execution of the Tax Abatement Agreement by the appropriate officer or officers of the County shall be conclusive evidence of the approval of the Tax Abatement Agreement in accordance with the terms hereof. 12051748v1 2 The motion for the adoption of the foregoing resolution was made by member _________________ and duly seconded by commissioner ____________________ and, upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date:__________________________ By: _______________________________________ Attest: _________________________ Doug Huebsch, Board of Commissioners Chair John Dinsmore, Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF OTTER TAIL ) I, the undersigned, being the duly qualified and acting County Administrator of the Otter Tail County, Minnesota (the "County"), DO HEREBY CERTIFY that attached hereto is a compared, true and correct copy of a resolution approving the tax abatement agreement by and between the County and Northstar Behavioral Health, LLC, County Board of Commissioners of the County on September 17, 2019, at a regular meeting thereof duly called and held, as on file and of record in my office, which resolution has not been amended, modified or rescinded since the date thereof, and is in full force and effect as of the date hereof, and that the attached Extract of Minutes as to the adoption of such resolution is a true and accurate account of the proceedings taken in passage thereof. WITNESS My hand this 17th day of September 2019. _______________________________________ County Administrator Otter Tail County, Minnesota 12027734v4 TAX ABATEMENT AGREEMENT BY AND BETWEEN OTTER TAIL COUNTY, MINNESOTA AND NORTHSTAR BEHAVIORAL HEALTH, LLC 12027734v4 TABLE OF CONTENTS Page -i- ARTICLE I DEFINITIONS ................................................................................................. 1 Section 1.1 Definitions............................................................................................ 1 ARTICLE II REPRESENTATIONS AND WARRANTIES................................................ 3 Section 2.1 Representations, Warranties and Covenants of the County ................. 3 Section 2.2 Representations, Warranties and Covenants of the Company ............. 3 ARTICLE III UNDERTAKINGS BY COMPANY AND COUNTY ................................... 5 Section 3.1 Project .................................................................................................. 5 Section 3.2 Limitations on Undertaking of the County .......................................... 5 Section 3.3 Business Subsidies Act ........................................................................ 5 Section 3.4 Change in Use of Project ..................................................................... 5 Section 3.5 Transfer of Project and Assignment of Agreement ............................. 6 Section 3.6 Real Property Taxes ............................................................................. 6 Section 3.7 Duration of the Abatement Program .................................................... 7 Section 3.8 Lease .................................................................................................... 7 ARTICLE IV EVENTS OF DEFAULT ................................................................................. 8 Section 4.1 Events of Default Defined ................................................................... 8 Section 4.2 Remedies on Default ............................................................................ 8 Section 4.3 No Remedy Exclusive.......................................................................... 9 Section 4.4 No Implied Waiver .............................................................................. 9 Section 4.5 Agreement to Pay Attorney's Fees and Expenses ................................ 9 Section 4.6 Release and Indemnification Covenants .............................................. 9 ARTICLE V ADDITIONAL PROVISIONS ...................................................................... 11 Section 5.1 Conflicts of Interest............................................................................ 11 Section 5.2 Titles of Articles and Sections ........................................................... 11 Section 5.3 Notices and Demands ........................................................................ 11 Section 5.4 Counterparts ....................................................................................... 11 Section 5.5 Law Governing .................................................................................. 11 Section 5.6 Term ................................................................................................... 11 Section 5.7 Provisions Surviving Rescission or Expiration.................................. 11 EXHIBIT A PARCEL IDENTIFICATION NUMBER ................................................... A-1 12027734v4 TAX ABATEMENT AGREEMENT THIS AGREEMENT, made as of the ____ day of ______, 2019, by and between the Otter Tail County, Minnesota (the "County"), a municipal corporation and political subdivision of the State of Minnesota, and Northstar Behavioral Health, LLC, a Minnesota limited liability company (the "Company"), WITNESSETH: WHEREAS, pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended, the County has established a Tax Abatement Program; and WHEREAS, the County believes that the operation of a certain Project (as defined herein), and fulfillment of this Agreement are vital and are in the best interests of the County, will result in enhancement of the tax base is in accordance with the public purpose and provisions of the applicable state and local laws and requirements under which the Project has been undertaken and is being assisted; and WHEREAS, the requirements of the Business Subsidy Law, Minnesota Statutes, Section 116J.993 through 116J.995, apply to this Agreement; and WHEREAS, the County has adopted criteria for awarding business subsidies that comply with the Business Subsidy Law, after a public hearing for which notice was published; and WHEREAS, the County Board of Commissioners has approved this Agreement as a subsidy agreement under the Business Subsidy Law; and NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: ARTICLE I DEFINITIONS Section 1.1 Definitions. All capitalized terms used and not otherwise defined herein shall have the following meanings unless a different meaning clearly appears from the context: Agreement means this Agreement, as the same may be from time to time modified, amended or supplemented; Company means Northstar Behavioral Health, LLC, a Minnesota limited liability company, its successors and assigns; County means Otter Tail County, Minnesota; Event of Default means any of the events described in Section 4.1; Lease means the Lease Agreement between the County and the Company; 12027734v4 2 Project means the (i) lease of the existing building located at 1174 Western Avenue, in the City of Fergus Falls, from the County to the Company, (ii) capital improvements to be undertaken by the Company to the building, and (iii) the operation by the Company of a chemical dependency and mental health service facility in the building; State means the State of Minnesota; Tax Abatement Act means Minnesota Statutes, Sections 469.1812 through 469.1815, as amended; Tax Abatement Program means the actions by the County pursuant to Minnesota Statutes, Section 469.1812 through 469.1815, as amended, and undertaken in support of the Project; Tax Abatement Property means the real property described by parcel identification number in Exhibit A attached to this Agreement; Tax Abatements means 100% of the County's share of real estate taxes derived from the Tax Abatement Property, abated in accordance with the Tax Abatement Program and this Agreement in an aggregate amount of $265,380; Term means the period in which this Agreement shall remain in effect, commencing on the date of this Agreement and continuing until the earlier of (i) the date the Company receives the Tax Abatements, or (ii) February 1, 2031, unless earlier terminated or rescinded in accordance with the terms contained herein; Unavoidable Delays means delays, outside the control of the party claiming its occurrence, including strikes, other labor troubles, unusually severe or prolonged bad weather, acts of God, fire or other casualty to the Project, litigation commenced by third parties which, by injunction or other similar judicial action or by the exercise of reasonable discretion, directly results in delays, or acts of any federal, state or local governmental unit (other than the County) which directly result in delays. 12027734v4 3 ARTICLE II REPRESENTATIONS AND WARRANTIES Section 2.1 Representations, Warranties and Covenants of the County. The County makes the following representations, warranties and covenants: (1) The County is a political subdivision of the State and has the power to enter into this Agreement and carry out its obligations hereunder. (2) The Tax Abatement Program was created, adopted and approved in accordance with the terms of the Tax Abatement Act. (3) The County proposes, subject to the further provisions of this Agreement, to pay the Tax Abatements to the Company in consideration for the undertaking of the Project by the Company, as further provided in this Agreement. (4) The County has made the findings required by the Tax Abatement Act for the Tax Abatement Program. Section 2.2 Representations, Warranties and Covenants of the Company. The Company makes the following representations, warranties and covenants: (1) The Company is a Minnesota limited liability company and has the power and authority to enter into this Agreement and to perform its obligations hereunder and doing so will not violate its articles of organization, member control agreement or operating agreement, or the laws of the State and by proper action has authorized the execution and delivery of this Agreement and carry out the covenants contained herein. (2) The Company will cause the Project to be undertaken in accordance with the terms of this Agreement and all County, City, state and federal laws and regulations (including, but not limited to, environmental, zoning, energy conservation, building code and public health laws and regulations), including the Americans With Disabilities Act. (3) The Company will obtain or cause to be obtained, in a timely manner, all required permits, licenses and approvals, and will meet, in a timely manner, all requirements of all applicable County, City, state, and federal laws and regulations which must be obtained or met before the Project may be lawfully improved and operated. (4) In the opinion of the Company the Project would not be economically sustainable, without the assistance and benefit to the Company provided for in this Agreement. (5) Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or provision of any contractual restriction, evidence of indebtedness, agreement or instrument of whatever nature to which the Company is now a party or by which it is bound, or constitutes a default under any of the foregoing. 12027734v4 4 (6) The Company will cooperate fully with the County with respect to any litigation commenced with respect to the Project. (7) The Company will cooperate fully with the County in resolution of any traffic, parking, trash removal or public safety problems which may arise in connection with the construction and operation of the Project. 12027734v4 5 ARTICLE III UNDERTAKINGS BY COMPANY AND COUNTY Section 3.1 Project. The costs of the Project shall be paid by the Company. In consideration for the undertaking of the Project by the Company, the County shall pay the Company the Tax Abatements in an amount not to exceed $265,380, pursuant to the Tax Abatement Program as provided in Section 3.7. The Company further agrees that it will construct the capital improvements in accordance with the Lease and at all times prior to the termination of this Agreement will operate and maintain the Project as required by the Lease. Section 3.2 Limitations on Undertaking of the County. Notwithstanding the provisions of Sections 3.1, the County shall have no obligation to the Company under this Agreement to pay the Company the Tax Abatements, if the County, at the time or times such payment is to be made, is entitled under Section 4.2 to exercise any of the remedies set forth therein as a result of an Event of Default which has not been cured. Section 3.3 Business Subsidies Act. (1) In order to satisfy the provisions of Minnesota Statutes, Sections 116J.993 to 116J.995 (the "Business Subsidies Act"), the Company acknowledges and agrees that the amount of the "Business Subsidy" granted to the Company under this Agreement is $265,380 and that the Business Subsidy is needed because the Project is not sufficiently feasible for the Company to undertake without the Business Subsidy. (2) The creation of jobs has been determined not to be a goal of the County for the Project pursuant to Minnesota Statutes, Sections 116J.993 to 116J.995 and the County has held a public hearing and set the wage and job goals at zero. (3) The Company shall provide the County with information about the Project as requested by the County so that the County can satisfy the reporting requirements of Minnesota Statutes, Section 116J.994, Subd. 8. (4) The Company agrees to continue operations within the County for at least five (5) years after the benefit date, which is the date the Developer completes construction of the Project (the "Benefit Date"). (5) As of the date of this Agreement, in addition to the County, the City is providing financial assistance for the Project. (6) There is no parent corporation of the Company. (7) The Company certifies that it does not appear on the Minnesota Department of Employment and Economic Development's list of recipients that have failed to meet the terms of a business subsidy agreement. Section 3.4 Change in Use of Project. The County’s obligations pursuant to this Agreement shall be subject to the continued operation of the Project by the Company, or any 12027734v4 6 successors or assigns of the Company approved by County as set forth in Section 3.5 below, during the Term. Section 3.5 Transfer of Project and Assignment of Agreement. The Company represents and agrees that prior to the expiration or earlier termination of this Agreement the Company shall not assign this Agreement, without the prior written approval of the County, which approval shall not be unreasonably withheld, conditioned or delayed. The County shall be entitled to require as conditions to any such approval that: (1) Any proposed transferee shall have the qualifications and financial responsibility, in the reasonable judgment of the County, necessary and adequate to fulfill the obligations undertaken in this Agreement by the Company. (2) Any proposed transferee, by instrument in writing satisfactory to the County shall, for itself and its successors and assigns, and expressly for the benefit of the County, have expressly assumed all of the obligations of the Company under this Agreement and agreed to be subject to all the conditions and restrictions to which the Company is subject. (3) There shall be submitted to the County for review and prior written approval all instruments and other legal documents involved in effecting the transfer of any interest in this Agreement or the Project. The County shall provide the Company with written approval or denial within thirty (30) days of the Company's request therefor. In the event of a transfer of the Project to a transferee approved by County, the Company shall be released from liability hereunder after the date of such transfer, and County shall look solely to such transferee to fulfill the obligation of the Company hereunder. Section 3.6 Real Property Taxes. The Company shall, so long as this Agreement remains in effect, pay all real property taxes with respect to all parts of the Tax Abatement Property owned by it which are payable pursuant to any statutory or contractual duty that shall accrue until title to the property is vested in another person. The Company agrees that for tax assessments so long as this Agreement remains in effect: (1) It will not challenge the market value of the Tax Abatement Property with respect to the Project. (2) It will not seek administrative review or judicial review of the applicability of any tax statute relating to the ad valorem property taxation with respect to the Project determined by any tax official to be applicable to the Project or the Company or raise the inapplicability of any such tax statute as a defense in any proceedings with respect to the Project, including delinquent tax proceedings; provided, however, “tax statute” does not include any local ordinance or resolution levying a tax; (3) It will not seek administrative review or judicial review of the constitutionality of any tax statute relating to the taxation of real property with respect to the Project determined by any tax official to be applicable to the Project or the Company or raise the unconstitutionality of any such tax statute as a defense in any proceedings, including delinquent tax proceedings with respect to the Tax Abatement Property; provided, however, “tax statute” does not include any local ordinance or resolution levying a tax; 12027734v4 7 (4) It will not seek any tax deferral or abatement, either presently or prospectively authorized under Minnesota Statutes, Section 469.181, or any other State or federal law, of the ad valorem property taxation with respect to the Project so long as this Agreement remains in effect. Section 3.7 Duration of the Abatement Program. Subject to Section 3.8, the Tax Abatement Program shall exist for a period of up to 10 years beginning with real estate taxes payable in 2021 through 2030. On or before February 1 and August 1 of each year commencing August 1, 2021 until February 1, 2031 the County shall pay the Company the amount of the Tax Abatements received by the County in the previous six month period. The County may terminate the Tax Abatement Program and this Agreement at an earlier date if an Event of Default occurs and the County rescinds or cancels this Agreement as more fully set forth in Article IV herein. Section 3.8 Lease. In the event the Company does not extend the Lease pursuant to Section 3.4 (B) of the Lease or the Company exercises its option to purchase the building located at 1174 Western Avenue the Tax Abatement Program shall, if determined by the County, cease as of such date and this Agreement shall terminate. 12027734v4 8 ARTICLE IV EVENTS OF DEFAULT Section 4.1 Events of Default Defined. The following shall be "Events of Default" under this Agreement and the term "Event of Default" shall mean whenever it is used in this Agreement any one or more of the following events: (1) Failure by the Company to timely pay any ad valorem real property taxes, special assessments, utility charges or other governmental impositions with respect to the Project. (2) Failure by the Company to observe or perform any other covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement or the Lease. (3) The holder of any mortgage on the Property or any improvements thereon, or any portion thereof, commences foreclosure proceedings as a result of any default under the applicable mortgage documents. (4) The Company shall (a) file any petition in bankruptcy or for any reorganization, arrangement, composition, readjustment, liquidation, dissolution, or similar relief under the United States Bankruptcy Act of 1978, as amended or under any similar federal or state law; or (b) make an assignment for the benefit of its creditors; or (c) admit in writing its inability to pay its debts generally as they become due; or (d) be adjudicated as bankrupt or insolvent; or if a petition or answer proposing the adjudication of the Company, as a bankrupt or its reorganization under any present or future federal bankruptcy act or any similar federal or state law shall be filed in any court and such petition or answer shall not be discharged or denied within sixty (60) days after the filing thereof; or a receiver, trustee or liquidator of the Company, or of the Project, or part thereof, shall be appointed in any proceeding brought against the Company, and shall not be discharged within sixty (60) days after such appointment, or if the Company, shall consent to or acquiesce in such appointment. Section 4.2 Remedies on Default. Whenever any Event of Default referred to in Section 4.1 occurs and is continuing, the County, as specified below, may take any one or more of the following actions after the giving of 30 days’ written notice to the Company citing with specificity the item or items of default and notifying the Company that it has 45 days within which to cure said Event of Default (or commence and diligently pursue such Event of Default if the Company is unable to cure within such 30 day period and the Company is diligently pursuing and can demonstrate progress toward curing the default). If the Company is unable to cure or commence a cure for the Event of Default within said forty five (45) days as required above: 12027734v4 9 (a) The County may suspend its performance under this Agreement until it receives assurances from the Company, deemed adequate by the County, that the Company will cure its default and continue its performance under this Agreement. (b) The County may cancel and rescind the Agreement. (c) The County may take any action, including legal or administrative action, in law or equity, which may appear necessary or desirable to enforce performance and observance of any obligation, agreement, or covenant of the Company under this Agreement. Section 4.3 No Remedy Exclusive. No remedy herein conferred upon or reserved to the County is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof but any such right and power may be exercised from time to time and as often as may be deemed expedient. Section 4.4 No Implied Waiver. In the event any agreement contained in this Agreement should be breached by any party and thereafter waived by any other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. Section 4.5 Agreement to Pay Attorney's Fees and Expenses. Whenever any Event of Default occurs and the County shall employ attorneys or incur other expenses for the collection of payments due or to become due or for the enforcement or performance or observance of any obligation or agreement on the part of the Company herein contained, the Company agrees that they shall, on demand therefor, pay to the County the reasonable fees of such attorneys and such other expenses so incurred by the County. Section 4.6 Release and Indemnification Covenants. (1) The Company releases from and covenants and agrees that the County and its governing body members, officers, agents, servants and employees (together, the “Indemnified Parties”) shall not be liable for and agrees to indemnify and hold harmless the County and Indemnified Parties against any loss or damage to property or any injury to or death of any person occurring at or about or resulting from any defect in the Project, provided that the foregoing indemnification shall not be effective for any actions of the Indemnified Parties that are not contemplated by this Agreement, nor shall such indemnification be effective with respect to any willful misrepresentation or any gross negligence or willful or wanton misconduct of the Indemnified Parties. 12027734v4 10 (2) Except for any willful misrepresentation or any willful or wanton misconduct of the Indemnified Parties, the Company agrees to protect and defend the Indemnified Parties, now or forever, and further agrees to hold the aforesaid harmless from any claim, demand, such, action or other proceeding whatsoever by any person or entity whatsoever arising or purportedly arising from a breach of the obligations of the Company under this Agreement, or the transactions contemplated hereby or the acquisition, construction, installation, ownership, maintenance and operation of the Project. (3) The Indemnified Parties shall not be liable for any damages or injury to the persons or property of the Company or its officers, agents, servants or employees or any other person who may be about the Project. (4) All covenants, stipulations, promises, agreements and obligations of the County contained herein shall be deemed to be the covenants, stipulations, promises, agreements and obligations of the County and not of any governing body member, officer, agent, servant or employee of the County in the individual capacity thereof. (5) If Company shall fail to perform its obligations hereunder, and if County shall, as a consequence thereof recover a money judgment against Company, County agrees that it shall first look to Company's right, title and interest in and to the Project for the collection of such judgment; and unless Company's right, title and interest in and to the Project is inadequate to satisfy such judgment, County agrees that no other assets of Company shall be subject to levy, execution or other process for the satisfaction of such judgment. 12027734v4 11 ARTICLE V ADDITIONAL PROVISIONS Section 5.1 Conflicts of Interest. No member of the governing body or other official of the County shall participate in any decision relating to the Agreement which affects his or her personal interests or the interests of any corporation, partnership or association in which he or she is directly or indirectly interested. No member, official or employee of the County shall be personally liable to the County in the event of any default or breach by the Company or successor or on any obligations under the terms of this Agreement. Section 5.2 Titles of Articles and Sections. Any titles of the several parts, articles and sections of the Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. Section 5.3 Notices and Demands. Except as otherwise expressly provided in this Agreement, a notice, demand or other communication under this Agreement by any party to any other shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally, and (1) in the case of the Company is addressed to or delivered personally to: Northstar Behavioral Health, LLC 1350 Arcade St. St. Paul, MN 55106 ATTN: Luke B. Wendlandt, Vice President of Business Development (2) in the case of the County is addressed to or delivered personally to the County at: Otter Tail County 520 Fir Ave. W. Fergus Falls, MN 56537 ATTN: John Dinsmore, County Administrator or at such other address with respect to any such party as that party may, from time to time, designate in writing and forward to the other, as provided in this Section. Section 5.4 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. Section 5.5 Law Governing. This Agreement will be governed and construed in accordance with the laws of the State of Minnesota. Section 5.6 Term. This Agreement shall remain in effect for the Term. Section 5.7 Provisions Surviving Rescission or Expiration. Sections 4.5 and 4.6 shall survive any rescission, termination or expiration of this Agreement with respect to or arising out of any event, occurrence or circumstance existing prior to the date thereof. 12027734v4 S-1 IN WITNESS WHEREOF, the County has caused this Agreement to be duly executed in its name and on its behalf, and the Company has caused this Agreement to be duly executed in its name and on its behalf, on or as of the date first above written. Northstar Behavioral Health, LLC By Its Vice President of Business Development By Its Vice President of Finance This is a signature page to the Tax Abatement Agreement by and between Otter Tail County, Minnesota and Northstar Behavioral Health, LLC. 12027734v4 S-2 OTTER TAIL COUNTY, MINNESOTA By Its Board Chair By Its County Administrator This is a signature page to the Tax Abatement Agreement by and between Otter Tail County, Minnesota and Northstar Behavioral Health, LLC. 12027734v4 A-1 EXHIBIT A PARCEL IDENTIFICATION NUMBER 71003500195064 NOTICE OF PUBLIC HEARING ON PROPOSED PROJECT AND THE ISSUANCE OF PRIVATE ACTIVITY BONDS OTTER TAIL COUNTY, MINNESOTA Notice is hereby given that the Board of Commissioners of Otter Tail County, Minnesota (the “County”) will meet on Tuesday, _____________, 2019, at ______ __.m., or as soon thereafter as reasonably possible in the ________, ________________________________, __________, Minnesota, for the purpose of conducting a public hearing to consider giving host approval to the issuance by the City of Bertha, Minnesota (the “Issuer”) of revenue obligations, in one or more series, under Minnesota Statutes, Sections 469.152 through 469.1655 (the “Act”), in order to finance the cost of a project and refinance existing projects (together, the “Projects”) located in the County and the City of Wadena, Minnesota (the “City”). Each of the Projects will be owned and operated by Tri-County Hospital, d/b/a Tri-County Health Care (the “Borrower”), a Minnesota nonprofit corporation and organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended. The proposed project (the “2019 Project”) will consist of financing (a) the acquisition of land, constructing and equipping an approximately 120,000 square foot replacement critical access hospital and clinic facilities to be located at 63835 Highway 10 in Otter Tail County adjacent to the City (the “New Facilities”); (b) related renovations to the existing hospital and clinic facilities located at 415 Jefferson St N and 4 Deerwood Avenue NW, within the City of Wadena, Minnesota (the “Existing Facilities”); (c) financing capitalized interest; and (d) paying costs associated with the financing. The New Facilities will be owned and operated by the Borrower in conjunction with the Existing Facilities. The Projects are located in the jurisdiction of the City and the County (together, the County, the Issuer and the City are referred to as the “Host Municipalities”). The total amount of the obligations to be issued presently being estimated at not to exceed $81,000,000. The obligations and interest thereon shall not be payable from nor charged against any funds of the Host Municipalities other than revenue pledged for the payment thereof, nor shall the Host Municipalities be subject to any liability thereon. No holders of the obligations shall ever have the right to compel any exercise of the taxing power of the Host Municipalities to pay the obligations or the interest thereon, nor to enforce payment against any property of the Host Municipalities. Such obligations shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the Host Municipalities, nor shall the same constitute a debt of the Host Municipalities within the meaning of any constitutional or statutory limitations. In conjunction with the refinance of existing projects, the Issuer has been requested by the Borrower to refund the following obligations (a) the Issuer’s $1,743,638 Health Care Facilities Revenue Note, Series 2017A (Tri-County Health Care Project); (b) the Issuer’s $5,456,362 Health Care Facilities Revenue Note, Series 2017B; (c) the City of Verndale, Minnesota $1,743,638 Health Care Facilities Revenue Note, Series 2017A; and (d) the City of Verndale, Minnesota $5,456,362 Health Care Facilities Revenue Note, Series 2017B (together the “Series 2017 Notes”). The proceeds of the Series 2017 Notes were used to finance and refinance capital expenditures at the Existing Facilities, as follows: (a) constructing and equipping a portion of a 30,000 square foot expansion and remodel of the existing hospital, affecting emergency room services, surgery, lab, radiology, medical records, dietary, materials management, business office and physical 2 therapy; (b)(i) constructing and equipping a rural health clinic located at 214 First Street NW, Bertha, Minnesota; (ii) constructing and equipping a 2,200 square foot expansion, remodeling and other improvements to the Wadena Clinic, located at 415 Jefferson Street North and 4 Deerwood Avenue NW in the City; and (iii) a remodel of the existing hospital affecting pharmacy, registration, gift shop and administration; and (c) constructing of a one-story slab on grade, free standing, approximately 17,563 square foot building and related improvments located adjacent to 240 Shady Lane Drive in the City to be used as a 16-bed short term community based residential treatment facility for persons in acute psychiatric status. All persons interested may appear and be heard at the time and place set forth above or may submit written comments to the Clerk of the Board of Commissioners in advance of the hearing. M:\DOCS\20319\000001\NOT\17Z2723.DOCX NATIONAL HEALTHCARE CAPITAL LLC 100 South Fifth Street - Suite 1250 Minneapolis, Minnesota 55402 Direct: (612) 317-4725 Cell: (612) 805-5374 Fax: (612) 333-3914 E-mail: temayfield@nhccapital.com To: Janette Bowers, Wadena City Administrator Wayne Stein, Otter Tail County Auditor-Treasurer Janet Umland, Bertha Clerk-Treasurer From: Tom Mayfield Date: August 1, 2019 Re: Request from Tri-County Health Care Please accept my thanks for the time and help you have provided to me, and thus to Tri-County Health Care, during the recent conversations I have had with each of you. This memo is intended to assure that I communicate clearly with you and your colleagues as we move toward suitable financing for Tri-County’s upcoming project. As you are aware, Tri-County intends to construct a new hospital and clinic facility beginning around the middle of next year, with a target opening during the fall of 2022. Tri-County is focused on a site at the northwest corner of U.S. Highway 10 and 11th Street Northwest. Tri- County does not intend to dispose of all of its current land and facilities along U.S. Highway 71 after completion of the new facility; instead, it intends to remodel a portion of the existing hospital and clinic complex to continue to support certain operations. Tri-County has looked at a variety of options regarding the rest of that complex, but I have not heard that there has been any definitive decision on that question as yet. Tri-County will require financing for most of the cost of this project. In addition, Tri-County has existing long-term debt which will be refinanced in conjunction with the project financing. Although subject to change, our current estimate of the amount to be financed is $81 million. Tri-County’s plan of finance has several elements. It anticipates that two-thirds, or $54 million, of the long-term financing will be a direct loan from the United States Department of Agriculture extended through Minnesota Rural Development under its Community Facilities Program. Tri- County has used this program before, and is in the midst of assembling an application after preliminary consultation with Rural Development staff. The USDA prefers on projects of this size that a portion of the long-term financing be extended by other parties. This element of the plan of finance is currently sized at $27 million. In addition, the USDA does not close and fund its direct loan or effectuate any guarantees until project completion. Thus, it is also necessary that there be short-term construction financing, which is replaced by the long-term financing upon project completion. Depending on how the non-USDA long-term financing is structured and when it closes, the short-term construction financing may be either $54 million or $81 million. 2 Non-profit corporations which own healthcare facilities have the privilege under both Federal and State law to benefit from the use of tax-exempt financing with the cooperation of local public bodies. Tri-County has used this option before, and prefers that both of the elements of its plan of finance which will not be funded directly by the USDA – the other $27 million in long- term financing, and also all of the short-term construction financing – be issued as tax-exempt. Tri-County’s plan of finance calls for the $27 million in long-term financing to be issued sometime during the first half of 2020, and we expect to be back in conversation with most or all of you about that later, although we are happy to tell you more about that aspect of the plan of finance now if you like. However, our current focus is the construction financing, which we seek to close by the end of 2019. When we have worked with Tri-County in the past, the path to a tax-exempt financing has always started with the City of Wadena, since it has the statutory authority to issue tax-exempt financing of this type, and it has jurisdiction over Tri-County’s existing hospital and clinic complex. We seek the City’s assistance again this time, in that at least some of the proceeds of the financing will be used to improve the existing hospital and clinic complex. It is possible that by the time we close the construction financing the land on which Tri-County intends to build its new facility will have been annexed into the City of Wadena, and the City would therefore have jurisdiction over all locations in which financing proceeds will be used. However, that is not certain. And since it takes some time to arrange a financing of this size and type, it is important that we begin taking steps soon. As a result, we have asked that Otter Tail County cooperate as well as the City of Wadena. Regardless of the timing of the annexation of the new site into the City, we know that that site is now, and will continue to be, in the County. Thus, the City and the County acting together will cover both of the sites in question. We have also asked the City of Bertha to assist. Both Bertha and Verndale assisted with a 2017 refinancing for Tri-County. We asked them to do so in order to make it possible for the entire approximately $14 million involved to be issued not only as tax-exempt but also as bank- qualified. This additional designation offers a slight additional tax advantage to banks purchasing such loans, but is only available on amounts of $10 million or less, issued by municipalities planning to issue $10 million or less in total new tax-exempt financing during the calendar year in question. Wadena already had used much of its $10 million in capacity for that year, so we asked Bertha and Verndale each to issue about $7 million and, as neither had significant bonding plans of their own, they were willing and able to assist. Wadena’s cooperation was also important, since neither Bertha nor Verndale had jurisdiction over the assets refinanced, but Wadena did. We are planning on a similar arrangement this time, although for somewhat different reasons. In this case, we are not planning to apportion the construction financing among multiple communities, working around their other bonding plans and staying within the $10 million bank- qualification threshold; at the $81 million level, that would require at least nine different municipalities to participate, and possibly more. Although there would be a modest rate improvement, the average length of time the construction financing will be outstanding will be short enough, and thus the amount of additional interest modest enough, that it would simply not justify the additional legal costs, time, and complexity involved. Instead, although the construction financing will be tax-exempt, we do not seek bank- qualification. As a result, the $10 million limitation does not apply, and all parties are best 3 served by the debt being issued by a municipality which has no other bonding plans for 2019. Otter Tail County and the City of Wadena have already issued bank-qualified tax-exempt debt during 2019, but the City of Bertha has not, and does not plan to. As a result, Bertha is better positioned to actually issue the debt. Thus, we envision: Otter Tail County authorizing the City of Bertha to issue tax-exempt debt for the new site; The City of Wadena authorizing the City of Bertha to issue tax-exempt debt for remodeling on the existing site; and The City of Bertha issuing non-bank-qualified, tax-exempt debt for both sites in the entire amount of construction financing required, up to a current estimate of $81 million. Since both Bertha and Wadena have both issued for Tri-County before, and since my preliminary conversation with Wayne suggests that Otter Tail County is a frequent and sophisticated issuer, I assume that I need not provide much detail regarding the lack of liability associated with this type of cooperation, whether on the part of Otter Tail County and the City of Wadena as “host” municipalities or on the part of the City of Bertha as a “conduit” issuer. The first step will be for each of these public bodies to agree to conduct a public hearing relative to the project and the financing. Based on the conversation I have had with each of you, I anticipate first visits, at which the idea of a later public hearing can be considered, as follows: Bertha City Council 6:30 pm Monday, September 9 Otter Tail County Finance Committee Tuesday, September 10 Wadena City Council 5 pm Tuesday, September 10 Wayne told me that the time of the Finance Committee meeting will not be available until after 2 pm Thursday, September 5, but that it was virtually certain not to conflict with the Wadena City Council meeting. Kim Aagard, Tri-County’s CFO, tells me that either she or Joel Beiswenger, Tri-County’s CEO, will plan to attend the two City Council meetings, and will seek to make the Finance Committee meeting as well. Fryberger, Buchanan, Smith & Frederick of Duluth has been engaged to serve as bond counsel, and will prepare resolutions for the two cities to consider, and a draft form of notice for each of the three public bodies. Our current intention is that the date of each public hearing be left open, to be set later through consultation between staff at the public body in question and Tri-County and its representatives. I have asked that drafts be sent to you well in advance. Final approvals – and the public hearings as well, if everyone is comfortable leaving them to occur at the same time as final approval – will not occur until the deal is struck, and the financing documents are in substantially final form. It is possible that would not be until December, although it could be earlier. We would expect that each public body involved would have the relevant documents reviewed by counsel or by their financial advisor. Of course, Tri-County understands that it will be expected to pay or reimburse any related costs. If you have questions, or would like to discuss any aspect of this further before the meetings in September, please let me know. Thanks for your time and help so far, and for considering Tri-County’s request! 4 Copies to: Kim Aagard, CFO, Tri-County Health Care Mary Frances Skala and Mia Thibodeau, Fryberger, Buchanan, Smith & Frederick, P.A. Matthew Van Bruggen, Pemberton, Sorlie, Rufer & Kershner, PLLP Tucker Plumstead, National Healthcare Capital LLC Jeffrey Pederson, Pederson & Pederson, P.A. George Eilertson, Northland Securities, Inc. Stephen Rosholt, Kutak Rock LLP Nick Anhut, Ehlers, Inc. Joseph Krueger, Brown, Krueger & Vancura, P.A. Adopted: X-X-2019 Page 1 of 2 OTTER TAIL COUNTY - MINNESOTA Property Tax Rebate Program for New Single and Two-family Homes Intent The purpose of the Otter Tail County Tax Rebate Program is to encourage the construction of new primary residence single and two-family housing units and to encourage replacement of dilapidated housing structures within Otter Tail County between January 1, 2020 and December 31, 2022. Eligible Participants Any person who constructs a new single family or two-family home and who files application materials and seeks formal approval from appropriate local jurisdictions between January 1, 2020 and December 31, 2022 may be eligible to receive a 100% tax rebate of the County’s share of increased real estate taxes as a result of building a new home, for a period of up to five (5) years or up to $5,000 (whichever is met first) provided all of the following criteria are met: 1. Property is located within Otter Tail County and zoned properly for the proposed residence. 2. The applicant/property shall not have benefitted other local financial assistance (including tax increment financing (TIF), Workforce Housing, Small Cities Development Program). 3. Project is built to any and all applicable zoning and building codes adopted at the time the building/zoning permit is obtained. 4. Property taxes are current and paid on time and in full. Failure to keep property taxes current shall result in revocation of the tax rebate for each year taxes are not current. 5. Program approvals must be obtained prior to the start of construction of the new home. The real estate taxes to be rebated shall be for up to the full amount of the real estate taxes collected resulting from the added tax base of the newly constructed home annually. The current value of the property (defined as “original value”) will not be rebated as part of this program. Any eligible rebate is calculated on the tax increase due to a value increase over the original value. Partially constructed housing may result in the rebate in the first rebate year that may be significantly less than the following years. This will still be considered one of the five years of eligible rebate. In the event the property owner refuses access to County Assessor staff to perform an appraisal for tax assessment purposes, the tax rebate shall expire for the remaining term of the rebate period. The rebate period will begin in the tax year the property realizes a value increase over original value due to construction of the housing project. In the event construction has not commenced within one year of approval, the rebate is eliminated and the property owner will need to reapply in accordance with the program. Additionally, the rebate: • Will transfer with the sale of the property for the balance of the five-year period or until the $5,000 maximum rebate is met • Does not include voter approved property tax referendums • Does not apply to or include existing and/or new assessments to the property The County shall provide the awarded rebate payment following payment of due real estate taxes annually. One single payment shall be made to the owner of record at the time of the payment by December 30 for that calendar year. Adopted: Page 2 of 2 Application Minnesota Statute requires the County to approve each rebate application. Thus, all applications will be considered on a “first come – first served” basis. The acceptance of new applications will be contingent upon board approval. A complete application shall consist of the following: • A letter requesting rebate for eligible projects addressed to the Otter Tail County Community Development Director; • Legal description of the subject property, including address and/or property identification number; • A site plan and construction plans for the proposed project; and • Submit a copy of the building/zoning permit once received, as applicable. Applicant shall sign a statement to the effect that no construction has started prior to the County Board decision on the applicant’s rebate request. For the purposes of this provision, construction shall include the installation of footings, slab, foundation, posts, walls or other portions of a building. Site preparation, land clearing or the installation of utilities shall not constitute construction. The Community Development Director will forward the completed application to the County Board for consideration. The County Board shall schedule a date for a public hearing on the request(s) pursuant to Minnesota Statute, Sections 469.1812 to 469.1815 to receive public input on each request and shall pass a resolution to approve or deny said application. The Community Development Director shall also forward the completed application to the appropriate City or Township and School District in the event one or more of these taxing jurisdictions have adopted policies and procedures for property tax rebates for single family or two-family residential construction. Prior to the public hearing, Otter Tail County staff will perform a site inspection to verify no construction has commenced. Each taxing entity retains its individual authority on property tax rebates. The County is solely responsible for its share of property tax rebates and this policy does not allow the County to rebate City, Township or School District property taxes. Page | 1 SECOND AMENDMENT TO PRAIRIE LAKES MUNICIPAL SOLID WASTE AUTHORITY JOINT POWERS FINANCING AGREEMENT THIS AGREEMENT is made by and between the County of Becker, the County of Clay, the County of Otter Tail, the County of Todd, and the County of Wadena, all of which are organized and existing under the Constitution and laws of the State of Minnesota, hereafter collectively referred to as “Parties”, and individually as “Party”, to amend the Prairie Lakes Municipal Solid Waste Authority Joint Powers Financing Agreement among such Parties executed in 2011, as amended by a First Amendment thereto executed in 2018 (the “Agreement”); and The Prairie Lakes Municipal Solid Waste Joint Powers Board (the “Board”), owner and operator of the Perham Resource Recovery Facility (the “Facility”), proposes to achieve a reduction in the financing costs related to the Facility through a refunding of the debt obligations issued by Otter Tail County in 2011 under the Agreement. Accordingly, the term “Bonds” as used in the Agreement shall include up to $7,160,000 of general obligation bonds (the “Refunding Bonds”) to be issued by Otter Tail County to refund some or all of the County’s outstanding General Obligation Disposal System Revenue Bonds, Series 2011. The issuance of the Refunding Bonds is subject to the conditions that (a) the final maturity of the Refunding Bonds not extend beyond November 1, 2030, and b) the refunding transaction results in present value debt service savings of at least 4.0%, computed as provided in Minnesota Statutes, Section 475.67, Subd. 12. The Agreement shall govern the rights and obligations of the Parties with respect thereto. IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed by the persons authorized to act for their respective Parties on the dates shown below. Each Party must complete the following. An original of each Party’s execution of the Agreement should be attached to the Agreement and remain in a permanent file. Approved as to form and execution: COUNTY OF OTTER TAIL _______________________________ By_________________________________ County Attorney/Date Chair of Board Date of Signature_____________________ Attest_______________________________ Clerk to Board Page | 1 Approval of transfer, in the amount of $1,300,328.75, from the Capital Improvement Fund to the Road and Bridge Fund for the previously approved capital expenditures – Approval Code Description Amount CIC201916 Eight John Deere Tractors 515,716.05 CIC201812 Two – Boxes & 2018 Snow Plow Truck Equipment Etc. 249,094.00 CIC201849 2018 Case TR340 Track Skidsteer Etc. 120,008.00 CIC201810 2019 Case TR340 Track Skidsteer Etc. 120,008.00 CIC201838 2019 John Deere 613M Cab Etc. 113,823.02 CIC201909 Two 2019 Ford F-250 4WD Pickups Crew Cab 8’ Box 76,028.78 CIC201925 2019 F-250 $WD Super Duty Crew Cab Survey Pickup 37,742.55 CIC201907 Trimble R10-2 Configuration Level Etc. 26,910.55 CIC 201921 Four – John Deere R240 Disc Mowers Etc. 18,029.80 CIC201930 Small Full Matrix Portable Changeable Message Sign Trailer 15,312.00 CIC201922 Universal Uni-Roll Sanders – Drum Type Spreader 7,656.00 1,300,328.75