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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 08/27/2019OTTER TAIL COUNTY BOARD OF COMMISSIONERS AGENDA PACKET New York Mills County Offices 118 North Main Avenue, New York Mills, MN Tuesday, August 27, 2019 11:00 a.m. Table of Contents 2.1 Draft Otter Tail County Board Minutes for 08.13.19 2.2 Otter Tail County Bills-Warrants for 08.27.19 2.3 Human Services & Public Health Warrants-Bills for 08.27.19 3.0 Planning Commission Minutes 4.0 Capital Improvements Management Plan 5.0 Public Health Updates 6.0 New Position - Appraiser 7.0 Legislative Representation Agreement 8.0 Highway Items 9.0 Solid Waste Agreement with Todd County 9.0 Proposals From SRF and Foth 10.0 Contract Administration Guidelines 11.0 OTC Water District Board Appointment Page 1 of 4 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN August 13, 2019 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:29 a.m. Tuesday, August 13, 2019, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness, Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present. At 10:49 a.m., Commissioner Wayne Johnson was absent. Approval of Agenda Chair Huebsch called for approval of the Board Agenda. Motion by Lindquist, second by Rogness and unanimously carried to approve the Board of Commissioners Agenda of August 13, 2019 with the following addition: Battle Lake Daycare Center – Unveiling of Donor Wall Invitation Consent Agenda Motion by Rogness, second by Johnson and unanimously carried to approve Consent Agenda items as follows: 1. August 6, 2019 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for August 13, 2019 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for August 13, 2019 (Exhibit A) 4. Request for Credit Card for Community Development Director, Amy Baldwin 5. Request for Approval of Final Payment to Central Specialties Inc., - S.A.P. 056-684-002 6. Request for Approval of Final Payment to DM Enterprises – CSAH 6 Cattle Pass Repair 7. Request for Approval of Final Payment to DM Enterprises – CSAH 44 Culvert Replacement 1174 Western Avenue Tax Abatement Motion by Rogness, second by Murphy and unanimously carried to authorize appropriate County Officials signatures to execute the agreement between the County of Otter Tail and Northstar Behavioral Health for the lease of the facility at 1174 Western Avenue Fergus Falls, MN. Motion by Johnson, second by Rogness and unanimously carried to authorize a public hearing for tax abatement at 1174 Western Avenue on August 27th at 1:30 p.m., to be held at the New York Mills County Offices. Motion by Lindquist, second by Murphy and unanimously carried to authorize the County Auditor-Treasurer to utilize a portion of the $500,000 received from the Legislature during the 2019 session, up to $2,000,000.00 from the Human Services Fund Balance account, and any other funds identified by the County Auditor-Treasurer to prepay or set aside cash for the remaining tax-exempt bonds owed on the building at 1174 Western Avenue in Fergus Falls. The full amount borrowed from the Human Services Fund Balance account shall be repaid by revenues generated by leasing or selling the property. OTC Board of Commissioners Meeting Minutes August 13, 2019 Page 2 of 4 County Administrator Retirement Motion by Rogness, second by Johnson and unanimously carried to accept the County Administrator, John Dinsmore’s, letter of retirement. Mr. Dinsmore plans to retire January 31, 2020. Closed to the Public - Negotiations At 8:50 a.m., a motion was offered by Lindquist, seconded by Murphy and unanimously carried to declare the Board meeting closed to the public for purposes of discussing labor negotiations regarding the following contracts: Government Technical Unit, Highway Maintenance Unit, Essential Licensed Deputies Unit, Essential Licensed Supervisors Unit, Essential Non-Licensed Supervisory Unit, and Essential Non-Licensed Jailer/Dispatchers Unit. Present were all five seated Commissioners, County Attorney Michelle Eldien, County Administrator John Dinsmore, County Board Secretaries Tara Bakken and Kathy Domholt, Internal Services/Human Resources Director Nicole Hansen, Attorney Michael Rengel and Attorney Joshua Heggem. The closed session was concluded at 9:25 a.m. Recess and Reconvene At 9:25 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:29 a.m. Abatement for Accrued Penalty Motion by Johnson, second by Murphy and unanimously carried to approve the request of Mr. Michael Rieken for the abatement of accrued penalty in the amount of $137.28. This request meets the requirements of the Otter Tail County Policy which speaks about a death. Next Chapter Technology Motion by Murphy, second by Rogness and unanimously carried to authorize appropriate County Officials signatures to execute the contract between the County of Otter Tail and Next Chapter Technology. This new system is an expansion of an electronic document management system utilized in the Human Services Department and will create a reduction in paper along with a more efficient process. Managed Care Procurement Discussion Human Services Director Deb Sjostrom briefed the Board regarding the Managed Care Organizations chosen for Otter Tail County. The contracts approved by the MN Department of Human Services (DHS) would require all individuals on public health care programs to choose a new plan. Ms. Sjostrom expressed concerns of significant change and potential confusion for those currently on public health care programs. She is also concerned about the impact to work functions for staff and is requesting mediation with DHS to understand the decision factors behind the chosen Managed Care plans for Otter Tail County. Motion by Rogness, second by Johnson and unanimously carried to Authorize Human Services Director, Deb Sjostrom and Public Health Director, Jody Lien to pursue the mediation process with DHS regarding the Managed Care contracts to understand the decision behind the chosen plans for Otter Tail County. Discussion regarding Medicaid Waiver Program Concerns Jackie Langner briefed the Board of her concerns with the Human Services Department regarding the Medicaid Waver Program. She also provided documents to the Commissioners outlining obstacles her family has encountered. County Administrator John Dinsmore suggested to solve this matter at an administrative level and any unsolved items can be brought back to the Board. Ms. Langner was requested to provide written documentation of her requests of the Commissioners. Solid Waste Management Contract with Todd County Solid Waste Director Chris McConn and Public Works Director Rick West reviewed with the Commissioners, a Solid Waste Management agreement between the County of Otter Tail and Todd County. The Commissioners offered suggestions regarding the proposed rates. Motion by Rogness, second by Lindquist and unanimously carried to approve a Solid Waste Management contract with Todd County with revised rates and language as recommended by Commissioners. A final draft of the agreement will be presented at the August 27, 2019 County Board Meeting. OTC Board of Commissioners Meeting Minutes August 13, 2019 Page 3 of 4 County HRA and the County EDA Amended Ordinance At 10:31 a.m., Chair Huebsch opened the public hearing to amend the Otter Tail County Ordinance titled “Establishing Powers of the County EDA and the County HRA”. Community Development Director Amy Baldwin briefed the board of the modifications made to the Ordinance including all powers are shared between the 2 agencies as defined by state statute and limiting activity of the EDA from the items listed. The following documents were submitted: Original Ordinance Establishing Powers of the County EDA and County HRA with tracked changes Revised Ordinance Establishing Powers of the County EDA and County HRA At 10:33 a.m., Chair Huebsch opened the public hearing for comments from the public. No comments were offered. At 10:33 a.m., Chair Huebsch declared the public hearing closed. Motion by Johnson, second by Lindquist and unanimously carried to adopt the modified Ordinance titled “Establishing Powers of the County EDA and County HRA”. Battle Lake Child Care Center Invitation Motion by Johnson, second by Lindquist and unanimously carried to authorize Commissioners to attend the Battle Lake Child Care Center Unveiling of the Donor Wall on August 18, 2019. Roberta Downing Visit Motion by Johnson, second by Rogness and unanimously carried to authorize Commissioners to meet with Assistant Commissioner for External Relations Roberta Downing from the Minnesota Department of Human Services on August 15, 2019. The purpose is to provide input of what is working well for Otter Tail County and to discuss opportunities. Long Range Strategic Planning Update Public Works Director Rick West updated the Board regarding Long Range Strategic Planning (LRSP). He provided a document titled “OTC Long Range Strategic Plan”. A series of public open houses were held to present the work of the 4 focus groups around Otter Tail County and gain input from the public. An online survey was also distributed to gain comments on the 6 element goals listed on the document which includes Resilience, Economy, Land Use, Public Infrastructure, Natural Resources and Parks and Trails. The drafted goal statements under each element represents a summary from the comments and suggestions received throughout the focus groups, public meetings and the online survey. A Plan Review Committee meeting will be held August 22, 2019 at 6:00 p.m. in the Otter Tail Lake Room. Highway Projects Bid Award - S.A.P 056-689-001, Reconstruction of CSAH 89 & Various Battle Lake City Streets: Motion by Rogness, second by Murphy and unanimously carried to award the reconstruction of CSAH 89 & various Battle Lake city streets project to Sellin Brothers, Inc., Hawley, MN in the amount of $5,859,874.30 as recommended by the Highway Engineer. The CSAH share of the work for CSAH 89 municipal and rural is $1,772,151.74 and $271,520.54 respectively for a total of $2,043,672.28. Contracts & Bonds – S.A.P. 056-646-008: Motion by Rogness, second by Murphy and unanimously carried to authorize appropriate County Officials’ signatures to execute the contract between the County of Otter Tail and Mark Sand and Gravel for the S.A.P. 056-646-008 project on CSAH 46 from the Canadian Pacific Railway in Parkers Prairie to the east County line. OTC Board of Commissioners Meeting Minutes August 13, 2019 Page 4 of 4 Adjournment At 11:00 a.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 11:00 a.m. on Tuesday, August 27, 2019, at the New York Mills Offices in New York Mills, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ___________________ By:__________________________________________ Attest:___________________________ Douglas A. Huebsch, Board Chair John Dinsmore, Clerk OTC Board of Commissioners Meeting Minutes August 13, 2019 (Exhibit A) Page 1 of 6 OTC Board of Commissioners Meeting Minutes August 13, 2019 (Exhibit A) Page 2 of 6 OTC Board of Commissioners Meeting Minutes August 13, 2019 (Exhibit A) Page 3 of 6 OTC Board of Commissioners Meeting Minutes August 13, 2019 (Exhibit A) Page 4 of 6 OTC Board of Commissioners Meeting Minutes August 13, 2019 (Exhibit A) Page 5 of 6 OTC Board of Commissioners Meeting Minutes August 13, 2019 (Exhibit A) Page 6 of 6 COMMISSIONER'S VOUCHERS ENTRIES8/22/2019 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:59:41AM AMERICINN LODGE & SUITES FERGUS FALLS COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 355.10 SUPPLIES Repair And Maintenance Supplies N 50-000-000-0170-6859 2,171.91 MISC RECYCLING 2381 Electronic Disposal N 50-000-000-0130-6859 2,211.52 MISC RECYCLING 2382 Electronic Disposal N 01-061-000-0000-6406 153.98 A2RJVV5AA0WI1P CASES/PROTECTOR 1GJP-FLGC-9FFH Office Supplies N 01-061-000-0000-6406 201.52 A2RJVV5AA0WI1P DISPLAY PORT 1XCM-7V1D-PKR6 Office Supplies N 01-201-000-0000-6677 687.00 A2RJVV5AA0WI1P PRINTERS 13QX-MYQL-YHH9 Office Furniture And Equipment-Minor N 01-201-000-0000-6491 42.44 ACCT AA822 OXYGEN CYLS 06457746 General Supplies N 10-304-000-0000-6572 84.70 PARTS Repair And Maintenance Supplies N 01-091-000-0000-6276 132.94 ACCT 913 LODGING - S VOIT 189448 Professional Services N 01-091-000-0000-6282 104.22 ACCT 857 LODGING - H HONER 229570 Witness Fees N 01-091-000-0000-6276 121.86 ACCT 929 LODGING - T VOIT 921660 Professional Services N 10-304-000-0000-6526 69.04 CLOTHES - GARAGE #8 Uniforms N 10-304-000-0000-6526 86.60 CLOTHES - GARAGE #6 Uniforms N 10-304-000-0000-6526 201.14 CLOTHES - GARAGE #4 Uniforms N 10-304-000-0000-6526 57.00 CLOTHES - GARAGE #3 Uniforms N 10-304-000-0000-6526 213.97 CLOTHES - GARAGE #20 Uniforms N 10-304-000-0000-6526 74.31 CLOTHES - GARAGE #19 Uniforms N 10-304-000-0000-6526 70.55 CLOTHES - GARAGE #17 Uniforms N 10-304-000-0000-6526 74.45 CLOTHES - GARAGE #15 Uniforms N 10-304-000-0000-6526 303.61 CLOTHES - GARAGE #1 Uniforms N 14522 A-OX WELDING SUPPLY CO INC 355.1014522 14813 ALBANY RECYCLING CENTER 4,383.4314813 14386 AMAZON CAPITAL SERVICES INC 1,042.5014386 765 AMERICAN WELDING & GAS INC 127.14765 30349 359.0230349 13620 AMERIPRIDE SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 3 Transactions 2 Transactions 3 TransactionsAMERICINN LODGE & SUITES FERGUS FALLS A-OX WELDING SUPPLY CO INC ALBANY RECYCLING CENTER AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-303-000-0000-6278 28,000.00 SERVICE Engineering & Hydrological Testing N 01-061-000-0000-6342 625.00 APEXSQL DBA RENEWAL APEX2-41773 Service Agreements N 01-112-102-0000-6572 168.26 CONTROLLER BACKUP BATTERIES 20190724HY2 Repair And Maintenance Supplies N 01-013-000-0000-6262 418.19 CLIENT SERVICES JUL 2019 JUL2019 Public Defender Y 01-013-000-0000-6262 292.03 CLIENT SERVICES JUN 2019 JUN2019 Public Defender Y 01-201-000-0000-6526 1,363.00 ACCT 125630 TASER 1602564 Uniforms N 01-250-000-0000-6526 71.53 KEY HOLDER/HANDCUFFS/PANTS 8/8/19 Uniforms N 10-304-000-0000-6565 4.99 SUPPLIES Fuels - Diesel N 10-304-000-0000-6565 2,480.98 DIESEL FUEL Fuels - Diesel N 50-000-000-0130-6290 26.00 DRINKING WATER 75102 Contracted Services.N 1,150.6713620 13484 APEX ENGINEERING GROUP INC 28,000.0013484 14767 APEXSQL LLC 625.0014767 14469 ARROW LIFT ACCESSIBILITY 168.2614469 15262 AVERY, ATTORNEY AT LAW/JILL 710.2215262 7086 AXON ENTERPRISE INC 1,363.007086 6560 BACKMAN/MELISSA 71.536560 31064 BATTLE LAKE STANDARD 4.9931064 1386 BECKLUND OIL CO 2,480.981386 1755 BEN HOLZER UNLIMITED WATER LLC Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions AMERIPRIDE SERVICES INC APEX ENGINEERING GROUP INC APEXSQL LLC ARROW LIFT ACCESSIBILITY AVERY, ATTORNEY AT LAW/JILL AXON ENTERPRISE INC BACKMAN/MELISSA BATTLE LAKE STANDARD BECKLUND OIL CO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0110-6290 35.00 DRINKING WATER 75152 Contracted Services.N 22-622-000-0000-6369 32.48 MILEAGE 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 150.00 PER DIEM 8/15/19 Miscellaneous Charges Y 02-612-000-0000-6330 160.66 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-201-000-0000-6396 175.00 TOW CF 1024679 7/29/19 16573 Special Investigation N 01-201-000-0000-6396 200.00 TOW CF 19025612 8/4/19 30607 Special Investigation N 50-390-000-0000-6300 1,578.34 PROJECT 41918.0 HHW REMODEL JUL2019 Building And Grounds Maintenance N 50-399-000-0000-6300 1,578.35 PROJECT 41918.0 HHW REMODEL JUL2019 Building And Grounds Maintenance N 10-304-000-0000-6572 36.99 TIRE REPAIR Repair And Maintenance Supplies N 01-201-000-0000-6315 100.00 ACCT O2750 RADIO REPAIR INV25371 Radio Repair Charges N 10-304-000-0000-6252 25.75 DRINKING WATER Water And Sewage N 22-622-000-0000-6369 200.00 PER DIEM 8/15/19 Miscellaneous Charges Y 61.001755 11455 BERGQUIST/RICHARD 207.4811455 8082 BESEMAN/WILLIAM 160.668082 31803 BEYER BODY SHOP INC 375.0031803 13535 BHH PARTNERS 3,156.6913535 31780 BLUFFTON OIL COMPANY 36.9931780 24 BRANDON COMMUNICATIONS INC 100.0024 3957 BRAUN VENDING INC 25.753957 11453 BRENNAN/KEVIN Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 3 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions BEN HOLZER UNLIMITED WATER LLC BERGQUIST/RICHARD BESEMAN/WILLIAM BEYER BODY SHOP INC BHH PARTNERS BLUFFTON OIL COMPANY BRANDON COMMUNICATIONS INC BRAUN VENDING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba County Ditch Fund Copyright 2010-2018 Integrated Financial Systems 22-622-000-0000-6369 6.96 MILEAGE 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges Y 10-302-000-0000-6350 1,951.00 SERVICE Maintenance Contractor N 02-612-000-0000-6330 87.58 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 10-302-000-0000-6350 36,382.50 SERVICE Maintenance Contractor N 01-201-000-0000-6348 3,700.00 UFED TOUCH ULTIMATE SW RENEWAL 208209 Software Maintenance Contract N 01-201-000-0000-6396 350.00 TOW CF 19011161 6/21/19 41045 Special Investigation N 01-201-000-0000-6396 295.00 TOW CF 19018981 7/26/19 41628 Special Investigation N 10-304-000-0000-6306 43.67 SERVICE Repair/Maint. Equip N 10-304-000-0000-6572 868.00 SUPPLIES Repair And Maintenance Supplies N 01-123-000-0000-6240 58.56 BA MTG 8/8/19 5015 Publishing & Advertising N 01-124-000-0000-6240 31.11 PC MTG 8/14/19 5021 Publishing & Advertising N 01-250-000-0000-6491 820.00 ACCT EMSOTTERTAILJAILMN GLOVES 1908011 Jail Supplies N 231.9611453 9528 BRIAN M RIPLEY EXCAVATING 1,951.009528 8095 BUELOW/DAVID 87.588095 1227 CARR'S TREE SERVICE 36,382.501227 12765 CELLEBRITE USA INC 3,700.0012765 8930 CERTIFIED AUTO REPAIR 688.678930 1756 CHEMSEARCH 868.001756 5580 CITIZENS ADVOCATE 89.675580 9688 CLEAN PLUS INC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 2 Transactions BRENNAN/KEVIN BRIAN M RIPLEY EXCAVATING BUELOW/DAVID CARR'S TREE SERVICE CELLEBRITE USA INC CERTIFIED AUTO REPAIR CHEMSEARCH CITIZENS ADVOCATE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-044-000-0000-6331 26.28 MEALS - MAAP CONFERENCE 8/16/19 Meals And Lodging N 01-044-000-0000-6331 218.54 LODGING - MAAP CONFERENCE 8/16/19 Meals And Lodging N 50-399-000-0000-6300 656.98 ACCT OTCRECYCLI WATER LEA 113933 Building And Grounds Maintenance N 01-112-000-0000-6560 19.65 ACCT 716131 UNLEADED 7/8/19 35130 Gasoline & Oil N 01-112-000-0000-6560 15.91 ACCT 716131 PREMIUM 7/8/19 35131 Gasoline & Oil N 01-112-000-0000-6560 24.43 ACCT 716131 UNLEADED 7/10/19 35158 Gasoline & Oil N 01-112-000-0000-6560 20.58 ACCT 716131 UNLEADED 7/23/19 35387 Gasoline & Oil N 01-112-000-0000-6560 32.11 ACCT 716131 PREMIUM 7/25/19 35421 Gasoline & Oil N 01-112-000-0000-6560 30.38 ACCT 716131 UNLEADED 7/31/19 35502 Gasoline & Oil N 10-302-000-0000-6500 17.99 SUPPLIES Supplies N 10-304-000-0000-6406 90.94 SUPPLIES Office Supplies N 10-304-000-0000-6565 67.50 PROPANE Fuels - Diesel N 10-304-000-0000-6572 9.73 PARTS Repair And Maintenance Supplies N 01-031-000-0000-6406 28.26 ACCT 2189988076 BINDERS 441369 Office Supplies N 01-031-000-0000-6406 31.64 ACCT 2189988076 SUPPLIES 441560 Office Supplies N 01-031-000-0000-6406 0.88 ACCT 2189988076 RUBBERBANDS 441583 Office Supplies N 01-041-000-0000-6406 46.68 ACCT 2189988030 SUPPLIES 441400 Office Supplies N 01-042-000-0000-6406 6.30 ACCT 2189988030 SUPPLIES 441400 Office Supplies N 01-101-000-0000-6406 26.03 ACCT 2189988140 SUPPLIES 441276 Office Supplies N 01-112-000-0000-6406 1.08 ACCT 2189988050 PAPER CLIPS 438635 Office Supplies N 01-112-000-0000-6406 17.99 ACCT 2189988050 INK 441330 Office Supplies N 01-127-000-0000-6406 45.93 ACCT 2189988310 SUPPLIES 441221 Office Supplies N 01-601-000-0000-6406 8.75 ACCT 2189988760 ENVELOPES 441370 Office Supplies N 820.009688 7793 COLLINS/CHERI 244.827793 32672 COMSTOCK CONSTRUCTION OF MN 656.9832672 12485 COOP SERVICES INC 329.2212485 32603 COOPERS TECHNOLOGY GROUP 213.5432603 2364 CULLIGAN OF WADENA Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 10 Transactions 10 Transactions CLEAN PLUS INC COLLINS/CHERI COMSTOCK CONSTRUCTION OF MN COOP SERVICES INC COOPERS TECHNOLOGY GROUP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6252 62.50 DRINKING WATER Water And Sewage N 10-304-000-0000-6252 30.00 DRINKING WATER Water And Sewage N 02-102-000-0000-6369 549.75 WEBSITE MAINTENANCE MAY 2019 1999 Miscellaneous Charges Y 02-102-000-0000-6369 684.00 WEBSITE MAINTENANCE JUN 2019 2102 Miscellaneous Charges Y 02-102-000-0000-6369 684.00 WEBSITE MAINTENANCE JUL 2019 2218 Miscellaneous Charges Y 02-102-000-0000-6369 684.00 WEBSITE MAINTENANCE AUG 2019 2289 Miscellaneous Charges Y 02-705-000-1011-6290 1,432.50 ADDITIONAL WEBSITE HOURS MAY 1999 Branding/Website Y 01-061-000-0000-6202 464.00 TAX WEBSITE SUPPORT 299647 County Website N 50-399-000-0000-6485 195.84 ACCT 227162 LATEX GLOVES 31665 Custodian Supplies N 02-612-000-0000-6330 100.92 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-002-000-0000-6240 302.40 ACCT 3652 JULY 16 MINUTES 863001 Publishing & Advertising N 01-002-000-0000-6240 201.60 ACCT 3648 AUG 13 MTG EDA ORD 864659 Publishing & Advertising N 01-002-000-0000-6240 184.80 ACCT 3652 JULY 30 MINUTES 868607 Publishing & Advertising N 01-705-000-0000-6242 317.50 ACCT 5296 COMM DEVELOPMENT DIR 710802 Registration Fees N 10-304-000-0000-6300 3,725.00 SERVICE Building And Grounds Maintenance N 62.502364 3710 CULLIGAN WATER CONDITIONING 30.003710 15018 CYBERSPROUT LLC 4,034.2515018 9018 D & T VENTURES LLC 464.009018 36 DACOTAH PAPER COMPANY 195.8436 15732 DAHL/ISABEL 100.9215732 35011 DAILY JOURNAL/THE 1,006.3035011 15471 DAKOTA PLAINS MECHANICAL Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions CULLIGAN OF WADENA CULLIGAN WATER CONDITIONING CYBERSPROUT LLC D & T VENTURES LLC DACOTAH PAPER COMPANY DAHL/ISABEL DAILY JOURNAL/THE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6306 289.60 SERVICE Repair/Maint. Equip N 02-612-000-0000-6330 150.22 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 10-304-000-0000-6565 558.25 OIL Fuels - Diesel N 10-304-000-0000-6565 554.28 D.E.F. FLUID Fuels - Diesel N 50-399-000-0000-6290 4,028.86 ACCT 223 TIPPING FEES JUL 2019 3910 Contracted Services.N 22-622-000-0000-6369 17.40 MILEAGE 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 200.00 PER DIEM 8/15/19 Miscellaneous Charges Y 10-304-000-0000-6253 292.50 WASTE DISPOSAL Garbage N 10-302-000-0000-6350 945.00 SERVICE Maintenance Contractor N 01-250-000-0000-6390 345.00 BOARDING - 6 DAYS JUL2019 Board Of Prisioners N 3,725.0015471 1496 DAN'S TOWING & REPAIR 289.601496 13986 DANZEISEN/LLOYD 150.2213986 9672 DEANS DISTRIBUTING 1,112.539672 14946 DEM-CON MATERIALS RECOVERY LLC 4,028.8614946 15245 DENBROOK/GARY 242.4015245 1261 DENZEL'S REGION WASTE INC 292.501261 13736 DM ENTERPRISES 945.0013736 12429 DOUGLAS CO JAIL 345.0012429 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions DAKOTA PLAINS MECHANICAL DAN'S TOWING & REPAIR DANZEISEN/LLOYD DEANS DISTRIBUTING DEM-CON MATERIALS RECOVERY LLC DENBROOK/GARY DENZEL'S REGION WASTE INC DM ENTERPRISES DOUGLAS CO JAIL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-250-000-0000-6526 261.49 ACCT 205947017 PANTS CINV015154473 Uniforms N 22-622-000-0617-6369 1,424.09 DITCH FILMING/EDITING 77 Miscellaneous Charges Y 22-622-000-0620-6369 391.59 DITCH FILMING/EDITING 77 Miscellaneous Charges Y 22-622-000-0627-6369 466.59 DITCH FILMING/EDITING 77 Miscellaneous Charges Y 22-622-000-0629-6369 416.59 DITCH FILMING/EDITING 77 Miscellaneous Charges Y 22-622-000-0641-6369 1,624.09 DITCH FILMING/EDITING 77 Miscellaneous Charges Y 22-622-000-0644-6369 391.59 DITCH FILMING/EDITING 77 Miscellaneous Charges Y 22-622-000-0648-6369 416.59 DITCH FILMING/EDITING 77 Miscellaneous Charges Y 22-622-000-0653-6369 209.09 DITCH FILMING/EDITING 77 Miscellaneous Charges Y 22-622-000-0658-6369 666.59 DITCH FILMING/EDITING 77 Miscellaneous Charges Y 22-623-000-0604-6369 291.59 DITCH FILMING/EDITING 77 Miscellaneous Charges Judicial Ditch 4 Y 22-623-000-0605-6369 1,749.09 DITCH FILMING/EDITING 77 Miscellaneous Charges - Judicial Ditch 5 Y 10-304-000-0000-6572 66.00 SERVICE Repair And Maintenance Supplies N 10-302-000-0000-6505 1,397.55 WASHED SAND Aggregates N 02-612-000-0000-6330 135.72 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 02-612-000-0000-6330 85.26 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 50-000-000-0130-6290 622.00 ACCT OTCSOLID PUMP REPAIRS W45724 Contracted Services.N 5427 DULUTH TRADING CO 261.495427 14569 EAGLE EYE AERIAL PHOTOGRAPHY 8,047.4914569 6541 EAST SIDE OIL COMPANIES 66.006541 941 EGGE CONSTRUCTION INC 1,397.55941 15733 ELDIEN/HUNTER 135.7215733 14640 ELDRIDGE/TRACY 85.2614640 363 ESSER PLUMBING & HEATING Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 11 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions DULUTH TRADING CO EAGLE EYE AERIAL PHOTOGRAPHY EAST SIDE OIL COMPANIES EGGE CONSTRUCTION INC ELDIEN/HUNTER ELDRIDGE/TRACY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-399-000-0000-6306 800.00 ROLL OFF CONTAINER REPAIRS 000017 Repair/Maint. Equip N 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges N 50-000-000-0130-6863 4,750.00 ACCT 18240 LEACHATE JUL 2019 34416 Leachate Disposal N 10-302-000-0000-6350 195.00 SERVICE Maintenance Contractor N 50-000-000-0130-6863 8,040.00 HAULING CHARGES JUL 2019 41778 Leachate Disposal N 50-000-000-0170-6863 615.00 LEACHATE HAULING 7/1 & 8/6 41826 Leachate Disposal N 10-304-000-0000-6572 6.38 SUPPLIES Repair And Maintenance Supplies N 10-302-000-0000-6510 50,460.20 MC-800 Bituminous Material N 50-399-000-0000-6306 84.80 ACCT 491446 PULLEY 02P7214130 Repair/Maint. Equip N 01-123-000-0000-6240 80.60 ACCT 101446 BA MTG 7/11/19 2116198 Publishing & Advertising N 01-123-000-0000-6240 68.20 ACCT 87586 BA MTG 8/8/19 2120717 Publishing & Advertising N 01-124-000-0000-6240 68.20 ACCT 101446 PC MTG 7/10/19 2116198 Publishing & Advertising N 622.00363 13026 EZWELDING LLC 800.0013026 11382 FELLBAUM/KEVIN 25.0011382 57 FERGUS FALLS/CITY OF 4,750.0057 2153 FERGUS POWER PUMP INC 8,850.002153 14379 FIELD/CRISTI 6.3814379 8589 FLINT HILLS RESOURCES LP 50,460.208589 4335 FORKLIFTS OF MINNESOTA INC 84.804335 14517 FORUM COMMUNICATIONS COMPANY Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions ESSER PLUMBING & HEATING EZWELDING LLC FELLBAUM/KEVIN FERGUS FALLS/CITY OF FERGUS POWER PUMP INC FIELD/CRISTI FLINT HILLS RESOURCES LP FORKLIFTS OF MINNESOTA INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-127-000-0000-6406 80.46 ACCT OTTE30 INK CARTRIDGE 205598-0 Office Supplies N 10-303-000-0000-6342 80.77 SERVICE AGREEMENT Service Agreements N 50-390-000-0000-6240 94.50 VERGAS HHW MOBILE EVENT 4896 Publishing & Advertising N 01-123-000-0000-6140 150.00 PER DIEM 8/8/19 Per Diem Y 01-123-000-0000-6330 134.56 MILEAGE 8/8/19 Mileage Y 02-612-000-0000-6330 109.04 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-201-000-0000-6526 109.90 ACCT 1022151493 TRU-SPEC PANTS 013289543 Uniforms N AXNESS/JOE8651 01-201-000-0000-6526 36.98 ACCT 1002151493 WAIST BELT 013300096 Uniforms N WAGNER/SCOTT8919 01-201-000-0000-6526 79.99 ACCT 1002151493 Q ZIP JACKET 013324093 Uniforms N BACH/JORDAN15073 50-399-000-0000-6304 4.88 BRASS FITTINGS 8/9/19 Repair And Maint-Vehicles N 01-112-000-0000-6572 91.44 ACCT 813640729 TOILET KIT 9248999972 Repair And Maintenance Supplies N 01-112-000-0000-6572 74.60 ACCT 813640729 STEM 9259541465 Repair And Maintenance Supplies N 217.0014517 15050 FRANZ REPROGRAPHICS INC 161.2315050 3461 FRAZEE-VERGAS FORUM 94.503461 13304 FRAZIER/BRENT 284.5613304 15168 FREDERICK/PHILIP 109.0415168 392 GALLS LLC 226.87392 10080 GILBERTSON/JACE 4.8810080 52564 GRAINGER INC Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions FORUM COMMUNICATIONS COMPANY FRANZ REPROGRAPHICS INC FRAZEE-VERGAS FORUM FRAZIER/BRENT FREDERICK/PHILIP GALLS LLC GILBERTSON/JACE Otter Tail County Auditor HEALTHCARE ENVIRONMENTAL SERVICES INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 10-302-000-0000-6242 540.00 REGISTRATION Registration Fees N 01-112-101-0000-6572 2,541.22 ACCT OTTC03 REPLACE COMPRESSOR W12247 Repair And Maintenance Supplies N 01-044-000-0000-6331 25.49 MEALS - MAAP CONFERENCE 8/16/19 Meals And Lodging N 01-044-000-0000-6331 218.54 LODGING - MAAP CONFERENCE 8/16/19 Meals And Lodging N 02-612-000-0000-6330 122.96 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 02-612-000-0000-6330 160.08 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 10-302-000-0000-6515 16.32 SUPPLIES Signs And Posts N 01-013-000-0000-6276 1,040.00 CHART 804445 EVAL J RIEPPEL 6/4/19 Professional Services Y 50-390-000-0000-6863 316.00 ACCT 1140 WASTE DISPOSAL 53700 Disposal Costs N 01-013-000-0000-6276 750.00 56-JV-18-2134 EVAL Z QUAM 7/26/19 Professional Services Y 166.0452564 970 GRANT CO HIGHWAY DEPT 540.00970 10411 GRANT'S MECHANICAL 2,541.2210411 9409 GREENE/JULIE 244.039409 14641 GUNDERSON/GARY 122.9614641 15169 GUTZMER/LILLIAN 160.0815169 974 H & R CONSTRUCTION CO 16.32974 14736 HAUGEN PH.D./MARK L 1,040.0014736 37755 316.0037755 10828 HEIN-KOLO PSYD LP/NANCY Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 TransactionsHEALTHCARE ENVIRONMENTAL SERVICES INC GRAINGER INC GRANT CO HIGHWAY DEPT GRANT'S MECHANICAL GREENE/JULIE GUNDERSON/GARY GUTZMER/LILLIAN H & R CONSTRUCTION CO HAUGEN PH.D./MARK L Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-013-000-0000-6276 1,750.00 56-JV-19-1474 EVAL R KYSAR 7/26/19 Professional Services Y 50-000-000-0120-6300 27.98 SUPPLIES 5/21/19 097049 Building And Grounds Maintenance N 50-000-000-0120-6306 34.10 SUPPLIES 5/21/19 097049 Repair/Maint. Equip N 02-612-000-0000-6330 54.52 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 10-303-000-0000-6278 39,043.83 SERVICE Engineering & Hydrological Testing N 01-250-000-0000-6491 286.50 ACCT C000MNOTT0 MOUTHPIECES 635021 Jail Supplies N 02-612-000-0000-6330 87.00 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-112-106-0000-6672 4,833.60 ACCT 385-000894553 LOCK 41296971 Remodeling Supplies N 22-622-000-0000-6369 200.00 PER DIEM 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 31.32 MILEAGE 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges Y 01-013-000-0000-6262 55.00 56-PR-18-3232 J HUNT 1938580 Public Defender Y 01-013-000-0000-6262 10.00 56-PR-13-1236 J SLEEN 1938581 Public Defender Y 2,500.0010828 985 HENNING HARDWARE 62.08985 15170 HEXUM/ALEX 54.5215170 5835 HOUSTON ENGINEERING INC 39,043.835835 1428 INTOXIMETERS INC 286.501428 15171 JESNOWSKI/DANA 87.0015171 1630 JOHNSON CONTROLS 4,833.601630 11456 JOHNSON/MICHAEL 256.3211456 10408 JONES LAW OFFICE Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions HEIN-KOLO PSYD LP/NANCY HENNING HARDWARE HEXUM/ALEX HOUSTON ENGINEERING INC INTOXIMETERS INC JESNOWSKI/DANA JOHNSON CONTROLS JOHNSON/MICHAEL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-013-000-0000-6262 30.00 56-PR-10-950 T TORELL 1938582 Public Defender Y 01-031-000-0000-6276 460.00 18-8733 LEASE W/ NORTHSTAR 564448 Professional Services Y 02-612-000-0000-6330 128.53 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 02-612-000-0000-6330 111.94 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 02-705-000-0000-6369 2,500.00 OTC 2019 SHERIFF VIDEO 555 Miscellaneous Charges N 10-302-000-0000-6514 2,329.00 SALT Salt N 22-622-000-0000-6369 26.68 MILEAGE 8/15/19 Miscellaneous Charges N 22-622-000-0000-6369 25.00 MEMBERSHIP DUES 8/15/19 Miscellaneous Charges N 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges N 22-622-000-0000-6369 200.00 PER DIEM 8/15/19 Miscellaneous Charges N 01-205-000-0000-6273 514.69 TECH SERVICES M DEFRIES 6/22 804 Coroner Expense 6 01-205-000-0000-6273 175.00 TECH SERVICES D BREHM 8/2 805 Coroner Expense 6 01-205-000-0000-6273 600.00 TECH SERVICES M STAGAVS 8/5 806 Coroner Expense 6 01-205-000-0000-6273 600.00 TECH SERVICES B WOOD 7/29 820 Coroner Expense 6 01-205-000-0000-6273 7,795.00 CORONER SERVICES JUL 2019 821 Coroner Expense 6 95.0010408 11167 KARKELA HUNT & CHESHIRE PLLP 460.0011167 15734 KOERNER/CLARA 128.5315734 8169 KUGLER/JOSEPHINE 111.948169 15807 KVIDT/MICAH 2,500.0015807 6432 L & O ACRES TRANSPORT INC 2,329.006432 15811 LAHMAN/ROBERT 276.6815811 79 LAKE REGION HEALTHCARE Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions JONES LAW OFFICE KARKELA HUNT & CHESHIRE PLLP KOERNER/CLARA KUGLER/JOSEPHINE KVIDT/MICAH L & O ACRES TRANSPORT INC LAHMAN/ROBERT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 24.99 SUPPLIES Repair And Maintenance Supplies N 01-112-106-0000-6342 80.00 PEST CONTROL AUG 2019 1038 Service Agreements Y 50-399-000-0000-6291 500.00 CARDBOARD 8/9/19 73130 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 8/13/19 73136 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 8/15/19 73140 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 8/20/19 73148 Contract Transportation N 01-123-000-0000-6140 225.00 PER DIEM 8/8/19 Per Diem Y 01-123-000-0000-6330 122.38 MILEAGE 8/8/19 Mileage Y 02-612-000-0000-6330 100.92 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-123-000-0000-6140 300.00 PER DIEM 8/8/19 Per Diem Y 01-123-000-0000-6330 119.48 MILEAGE 8/8/19 Mileage Y 10-304-000-0000-6342 20.00 SERVICE AGREEMENT Service Agreements N 01-201-000-0000-6396 400.00 TOW CF 19025110 8/1/19 8717 Special Investigation Y 9,684.6979 10350 LAKES AREA COOPERATIVE 24.9910350 2937 LAKES AREA PEST CONTROL LLC 80.002937 81 LARRY OTT INC TRUCK SERVICE 2,000.0081 15078 LARSON/DOUG 347.3815078 15735 LEAPALDT/HANNA 100.9215735 11658 LEE/THOMAS 419.4811658 3063 LIBERTY BUSINESS SYSTEMS FARGO 20.003063 5837 LITTLE BEAR TOWING Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 4 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions LAKE REGION HEALTHCARE LAKES AREA COOPERATIVE LAKES AREA PEST CONTROL LLC LARRY OTT INC TRUCK SERVICE LARSON/DOUG LEAPALDT/HANNA LEE/THOMAS LIBERTY BUSINESS SYSTEMS FARGO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 2,136.29 PARTS Repair And Maintenance Supplies N 10-303-000-0000-6501 20.00 PARTS Engineering And Surveying Supplies N 10-304-000-0000-6406 179.91 SUPPLIES Office Supplies N 10-304-000-0000-6572 190.00 PARTS Repair And Maintenance Supplies N 10-304-000-0000-6572 270.00 SUPPLIES Repair And Maintenance Supplies N 50-000-000-0110-6426 211.24 ACCT 23-52F1 SHIRTS/VESTS/LOGO 0278633-IN Clothing Allowance N 50-000-000-0120-6426 211.24 ACCT 23-52F1 SHIRTS/VESTS/LOGO 0278633-IN Clothing Allowance N 50-000-000-0130-6426 211.24 ACCT 23-52F1 SHIRTS/VESTS/LOGO 0278633-IN Clothing Allowance N 50-000-000-0150-6426 211.24 ACCT 23-52F1 SHIRTS/VESTS/LOGO 0278633-IN Clothing Allowance N 50-000-000-0170-6426 211.24 ACCT 23-52F1 SHIRTS/VESTS/LOGO 0278633-IN Uniforms N 50-000-000-0150-6379 20.98 ACCT 23-52F1 GLOVES/GLASSES 0278697-IN Miscellaneous Charges N 50-390-000-0000-6426 211.24 ACCT 23-52F1 SHIRTS/VESTS/LOGO 0278633-IN Clothing Allowance N 50-399-000-0000-6426 211.25 ACCT 23-52F1 SHIRTS/VESTS/LOGO 0278633-IN Clothing Allowance N 02-612-000-0000-6330 256.94 AIS INSPECTOR MILEAGE 7/31/19 Mileage N 02-612-000-0000-6330 125.86 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-112-000-0000-6526 71.00 COOL DRI SPORT SHIRTS 19378 Uniforms N 10-302-000-0000-6500 722.88 SUPPLIES Supplies N 10-302-000-0000-6515 24,500.00 RADAR FEEDBACK SIGNS Signs And Posts N 10-302-000-0000-6515 629.40 SIGNS Signs And Posts N 10-303-000-0000-6501 1,277.32 SUPPLIES Engineering And Surveying Supplies N 10-303-000-0000-6501 419.60 SIGNS Engineering And Surveying Supplies N 400.005837 1022 LITTLE FALLS MACHINE INC 2,136.291022 41638 LOCATORS & SUPPLIES INC 2,159.5841638 15172 LOE/DORIS 382.8015172 6934 LONG WEEKEND SPORTSWEAR 71.006934 511 M-R SIGN COMPANY INC. Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 12 Transactions 2 Transactions 1 Transactions LITTLE BEAR TOWING LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC LOE/DORIS LONG WEEKEND SPORTSWEAR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-301-000-0000-6330 52.20 MILEAGE Mileage N 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges N 01-122-000-0000-6342 285.33 ACCT 35700038 CN 500-0450685 392316220 Service Agreements N 01-250-000-0000-6342 292.00 ACCT 35700038 CN 500-0461307 391629383 Service Agreements N 01-061-000-0000-6342 603.19 ACCT OT00 CN115529-03 6398851 Service Agreements N 10-302-000-0000-6511 130,808.15 HOT MIX Bituminous Mix N 02-612-000-0000-6330 116.00 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-250-000-0000-6432 64.72 ACCT 5006836 BIOFREEZE 61342809 Medical Incarcerated N 50-000-000-0000-6330 44.08 MILEAGE 8/7-8/19 8/27/19 Mileage N 10-304-000-0000-6565 42.75 SUPPLIES Fuels - Diesel N 10-304-000-0000-6572 1,646.05 PARTS Repair And Maintenance Supplies N 27,549.20511 13702 MALMSTROM/WESTON 77.2013702 36132 MARCO INC ST LOUIS 577.3336132 2721 MARCO TECHNOLOGIES LLC 603.192721 1026 MARK SAND & GRAVEL CO 130,808.151026 15191 MARVEL/JACOB 116.0015191 10115 MCKESSON MEDICAL-SURGICAL INC 64.7210115 14450 MEIS/DALE 44.0814450 948 MIDWEST MACHINERY CO 1,688.80948 Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions M-R SIGN COMPANY INC. MALMSTROM/WESTON MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MARK SAND & GRAVEL CO MARVEL/JACOB MCKESSON MEDICAL-SURGICAL INC MEIS/DALE MIDWEST MACHINERY CO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-301-000-0000-6406 70.00 SUPPLIES Office Supplies N 01-091-000-0000-6342 20.00 ACCT 1143 SHREDDING SERVICES 407112 Service Agreements N 01-149-000-0000-6354 195.00 ACCT 1140 ADD BOA BOAT/MOTOR 3046 Insurance Claims N 01-149-000-0000-6354 122.00 ACCT 1140 ADD CED SKID LOADER 3047 Insurance Claims N 23-705-000-0000-6369 688.00 ACCT 7639 NEW - LIABILITY BOND 2915 Miscellaneous Charges N 01-112-106-0000-6342 20.00 ACCT 833641 PRESSURE VESSEL ABR0216145I Service Agreements N 01-112-108-0000-6342 20.00 ACCT 833641 BOILER ABR0216516I Service Agreements N 01-112-101-0000-6342 50.00 ACCT 833641 BOILER/PRESSURE ABR0216637I Service Agreements N 01-112-104-0000-6342 100.00 ACCT 1408 ELEVATOR OPS ALR0098884I Service Agreements N 10-304-000-0000-6306 70.00 SERVICE Repair/Maint. Equip N 50-399-000-0000-6290 20.00 ACCT 833641 PRESSURE VESSEL ABR0216638I Contracted Services.N 01-201-000-0000-6526 161.80 LIFE JACKET 7/10/19 Uniforms N 02-612-000-0000-6330 111.94 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 10-304-000-0000-6572 61.96 PARTS Repair And Maintenance Supplies N 01-201-000-0000-6304 139.39 ACCT 5421 BATTERY 607686 Repair And Maintenance N 87003 MIDWEST PRINTING CO 70.0087003 7661 MINNKOTA ENVIRO SERVICES INC 20.007661 546 MN CO INTERGOVERNMENTAL TRUST 1,005.00546 928 MN DEPT OF LABOR AND INDUSTRY 280.00928 10624 MORRIS/JASON 161.8010624 15174 MUCHOW/GREGORY 111.9415174 2036 NAPA CENTRAL MN 61.962036 1056 NAPA OF PERHAM Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 6 Transactions 1 Transactions 1 Transactions 1 Transactions MIDWEST PRINTING CO MINNKOTA ENVIRO SERVICES INC MN CO INTERGOVERNMENTAL TRUST MN DEPT OF LABOR AND INDUSTRY MORRIS/JASON MUCHOW/GREGORY NAPA CENTRAL MN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0130-6304 22.79 ACCT 2271 GAUGE 607851 Repair And Maintenance-Vehicle N 01-112-101-0000-6572 104.05 ACCT 13144 INSEPCT/RECHARGE 00112767 Repair And Maintenance Supplies N 01-112-000-0000-6572 60.00 BROWN MULCH 021501 Repair And Maintenance Supplies N 01-112-000-0000-6572 60.00 NATURAL MULCH 021516 Repair And Maintenance Supplies N 01-112-000-0000-6369 239.25 PLANTING 19062 Miscellaneous Charges N 01-112-000-0000-6572 525.00 TRIMMING 19065 Repair And Maintenance Supplies N 01-112-000-0000-6369 135.46 PLANTING & TRIMMING 19066 Miscellaneous Charges N 01-112-000-0000-6572 437.50 TRIM TREES & SHRUBS 19077 Repair And Maintenance Supplies N 01-044-000-0000-6304 290.00 ACCT OTTE017 PROGRAM KEY 6214442 Repair And Maintenance N 01-112-108-0000-6485 656.07 ACCT 227160 SUPPLIES 31329 Custodian Supplies N 01-112-101-0000-6485 482.09 ACCT 655790197 SUPPLIES 31330 Custodian Supplies N 01-112-108-0000-6485 487.68 ACCT 655790197 SUPPLIES 68897 Custodian Supplies N 01-112-108-0000-6572 865.00 PAINT DOORS & PIPE BOLLARDS 4335 Repair And Maintenance Supplies N 02-612-000-0000-6369 816.66 ACCT OTT-02-010 BILLBOARD AUG BLT0022333 Miscellaneous Charges N 01-123-000-0000-6140 300.00 PER DIEM 8/8/19 Per Diem Y 01-123-000-0000-6330 174.00 MILEAGE 8/8/19 Mileage Y 162.181056 583 NARDINI FIRE EQUIPMENT 104.05583 589 NATURES GARDEN WORLD 1,457.21589 43227 NELSON AUTO CENTER 290.0043227 595 NETWORK SERVICES COMPANY 1,625.84595 11384 NEWMAN PAINTING INC 865.0011384 9013 NEWMAN SIGNS, INC 816.669013 14655 NEWVILLE/DARREN Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 6 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions NAPA OF PERHAM NARDINI FIRE EQUIPMENT NATURES GARDEN WORLD NELSON AUTO CENTER NETWORK SERVICES COMPANY NEWMAN PAINTING INC NEWMAN SIGNS, INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-112-000-0000-6572 231.38 SUPPLIES S2152795.001 Repair And Maintenance Supplies N 10-304-000-0000-6572 622.47 PARTS Repair And Maintenance Supplies N 10-302-000-0000-6515 155.49 SUPPLIES Signs And Posts N 01-112-104-0000-6342 250.00 CLNOTTGSB SERVICE 37312 Service Agreements N 01-112-101-0000-6342 361.00 CLNOTTCH SERVICE 37313 Service Agreements N 01-112-108-0000-6342 361.00 CLNOTTGSB520 SERVICE 37314 Service Agreements N 50-000-000-0000-1541 28,500.00 2 AXLE PUP TRAILER 1488 Vehicles N 10-304-000-0000-6572 509.12 PARTS Repair And Maintenance Supplies N 10-302-000-0000-6513 1,077.70 HERBICIDES Herbicides N 01-061-000-0000-6201 2,100.00 ACCT 100A05602 JUL 2019 19070437 Communication Fees -N 474.0014655 7889 NORTHERN PLUMBING SUPPLY 231.387889 6006 NORTHERN SAFETY TECHNOLOGY INC 622.476006 1066 NORTHERN STATES SUPPLY INC 155.491066 14257 NORTHLAND FIRE PROTECTION 972.0014257 13597 NORTHLAND TRUCK SALES, INC 28,500.0013597 10104 NUSS TRUCK & EQUIPMENT 509.1210104 7834 NUTRIEN AG SOLUTIONS, INC 1,077.707834 4106 OFFICE OF MNIT SERVICES 2,100.004106 5093 ONE CALL LOCATORS LTD Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions NEWVILLE/DARREN NORTHERN PLUMBING SUPPLY NORTHERN SAFETY TECHNOLOGY INC NORTHERN STATES SUPPLY INC NORTHLAND FIRE PROTECTION NORTHLAND TRUCK SALES, INC NUSS TRUCK & EQUIPMENT NUTRIEN AG SOLUTIONS, INC OFFICE OF MNIT SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-112-000-0000-6275 526.02 ACCT MN OTERCO01 28 TICKETS E157394 Fiber Locating Service Y 10-304-000-0000-6300 1,846.63 SERVICE Building And Grounds Maintenance N 50-000-000-0170-6300 77.36 REPAIRED HEATER 11503 Building And Grounds Maintenance N 50-399-000-0000-6300 731.50 REPAIR SORTING LINE BALER 11658 Building And Grounds Maintenance N 01-091-000-0000-6242 650.00 CORNERHOUSE TRAINING 8/27/19 Registration Fees N SPIELMAN/MATTHEW15661 01-091-000-0000-6242 650.00 CORNERHOUSE TRAINING 8/27/19 Registration Fees N ESTEP-LARSON/SARAH15756 01-091-000-0000-6242 650.00 CORNERHOUSE TRNG - R MURPHY 8/27/19 Registration Fees N 10-304-000-0000-6572 25.00 TIRE DISPOSAL Repair And Maintenance Supplies N 01-201-000-0000-6304 225.61 UNIT 1801 OIL CHG/TIRES 116920 Repair And Maintenance N 10-302-000-0000-6505 223.09 WASHED SAND Aggregates N 50-000-000-0120-6291 1,064.42 HAULING CHARGES 8/1/19 38985 Contract Transportation N 50-000-000-0170-6291 3,601.86 HAULING CHARGES 8/1/19 38985 Contract Transportation N 50-000-000-0120-6291 3,645.56 HAULING CHARGES 8/5/19 38997 Contract Transportation N 50-000-000-0170-6291 8,251.41 HAULING CHARGES 8/5/19 38997 Contract Transportation N 50-000-000-0120-6291 4,041.95 HAULING CHARGES 8/12/19 38998 Contract Transportation N 50-000-000-0170-6291 8,063.10 HAULING CHARGES 8/12/19 38998 Contract Transportation N 50-399-000-0000-6291 1,456.00 HAULING CHARGES 8/5/19 38997 Contract Transportation N 526.025093 10890 OTTER ELECTRIC LLC 2,655.4910890 621 OTTER TAIL CO HUMAN SERVICES 1,950.00621 3167 OTTER TAIL CO TREASURER 25.003167 49008 OTTER TAIL TIRE INC 225.6149008 1080 OTTERTAIL AGGREGATE 223.091080 7392 OTTERTAIL TRUCKING INC Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions ONE CALL LOCATORS LTD OTTER ELECTRIC LLC OTTER TAIL CO HUMAN SERVICES OTTER TAIL CO TREASURER OTTER TAIL TIRE INC OTTERTAIL AGGREGATE Otter Tail County Auditor PAW PUBLICATIONS LLC BATTLE LAKE REVIEW COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-399-000-0000-6291 1,456.00 HAULING CHARGES 8/12/19 38998 Contract Transportation N 50-000-000-0130-6278 591.20 ACCT 10-106029 ANALYSIS 19100265349 Engineering & Hydrological Testing N 22-622-000-0000-6369 200.00 PER DIEM 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 17.40 MILEAGE 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges Y 10-304-000-0000-6251 225.60 PROPANE Gas And Oil - Utility N 50-000-000-0150-6565 12.00 ACCT 1630248 DIESEL 8/8/19 861 Fuels N 01-201-000-0000-6406 296.20 PRINTED 3000 ENVELOPES 66 Office Supplies N 01-201-000-0000-6396 221.50 TOW CF 19019132 6/18/19 Special Investigation N 01-002-000-0000-6240 119.53 ACCT 326 TAX ABATEMENT HEARING 77596 Publishing & Advertising N 01-031-000-0000-6276 1,118.50 20123713-000M COUNTY MATTERS 50 Professional Services Y 01-201-000-0000-6396 255.00 TOW CF 19024949 7/31/19 0017252 Special Investigation Y 31,580.307392 6259 PACE ANALYTICAL SERVICES INC 591.206259 11457 PALMER/GEORGE 242.4011457 45022 PARK REGION CO OP 237.6045022 156 296.20156 15810 PELICAN PETE BODY SHOP & TOWING INC 221.5015810 45047 PELICAN RAPIDS PRESS 119.5345047 137 PEMBERTON LAW, PLLP 1,118.50137 475 PETE'S AMOCO Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions PAW PUBLICATIONS LLC BATTLE LAKE REVIEW OTTERTAIL TRUCKING INC PACE ANALYTICAL SERVICES INC PALMER/GEORGE PARK REGION CO OP PELICAN PETE BODY SHOP & TOWING INC PELICAN RAPIDS PRESS PEMBERTON LAW, PLLP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 02-612-000-0000-6330 87.84 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 02-612-000-0000-6330 120.06 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-250-000-0000-6452 1,065.53 INMATE SUPPLIES 17800 Prisioners Clothing Cost N 01-250-000-0000-6171 495.00 TASER CEW INSTRUCTER CERT 60054 Tuition And Education Expenses N ANDERSON/GREG11977 10-302-000-0000-6343 4,944.00 EQUIPMENT RENTAL Equipment Rental N 10-302-000-0000-6565 155.50 HY-GARD OIL Fuels - Diesel N 10-304-000-0000-6306 2,230.93 REPAIR Repair/Maint. Equip N 10-304-000-0000-6572 158.66 PARTS Repair And Maintenance Supplies N 10-304-000-0000-6572 93.40 SUPPLIES Repair And Maintenance Supplies N 50-399-000-0000-6565 434.29 ACCT 71928252 90991248 Fuels N 50-000-000-0170-6300 577.82 REPLACED BREAKER 1034 Building And Grounds Maintenance N 50-000-000-0150-6290 8.50 ACCT 376004 376004-07-19 Contracted Services.N 255.00475 15190 PETERSON/CODY 87.8415190 15175 PETERSON/JOEL 120.0615175 11290 PHOENIX SUPPLY 1,065.5311290 15343 POLICEONE.COM 495.0015343 8842 POWERPLAN OIB 7,582.498842 3867 PRAXAIR DISTRIBUTION INC 434.293867 15542 PREMIER ELECTRIC INC 577.8215542 3730 PREMIUM WATERS INC Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions PETE'S AMOCO PETERSON/CODY PETERSON/JOEL PHOENIX SUPPLY POLICEONE.COM POWERPLAN OIB PRAXAIR DISTRIBUTION INC PREMIER ELECTRIC INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems 50-399-000-0000-6290 368.00 LAWN CARE JULY 2019 JUL2019 Contracted Services.Y 50-000-000-0120-6565 81.28 ACCT 988529 DIESEL 8/9/19 88049321 Fuels N 50-000-000-0120-6565 50.80 ACCT 988529 DIESEL 8/14/19 88049483 Fuels N 50-399-000-0000-6290 93.18 OTTERTAILRECY01 JANITORIAL INV00061100 Contracted Services.N 10-302-000-0000-6505 10,231.17 SAND Aggregates N 01-205-000-0000-6273 1,632.00 EXAM T WOHLERS 2019-01763 MEDEX-025797 Coroner Expense N 10-304-000-0000-6526 53.88 JACKET Uniforms N 01-112-000-0000-6572 10.94 ACCT 0313001 V-BELT P76770 Repair And Maintenance Supplies N 01-112-000-0000-6572 31.26 ACCT 0313001 RODS P78565 Repair And Maintenance Supplies N 01-112-000-0000-6572 103.20 ACCT 0313001 HOUSING P79491 Repair And Maintenance Supplies N 01-112-000-0000-6572 25.41 ACCT 0313001 PARTS P81516 Repair And Maintenance Supplies N 01-112-000-0000-6572 241.00 ACCT 0313001 STRINGTRIM HEADS P81517 Repair And Maintenance Supplies N 01-112-000-0000-6572 27.48 ACCT 0313001 PARTS P81893 Repair And Maintenance Supplies N 8.503730 3914 PRICE FAMILY CONSTRUCTION 368.003914 45475 PRO AG FARMERS CO OP 132.0845475 25082 PRODUCTIVE ALTERNATIVES INC 93.1825082 2004 R & R READY MIX INC 10,231.172004 2270 RAMSEY COUNTY 1,632.002270 12958 RATZ/JEFFREY 53.8812958 9166 RDO EQUIPMENT CO 439.299166 8622 RDO TRUCK CENTERS Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 6 Transactions PREMIUM WATERS INC PRICE FAMILY CONSTRUCTION PRO AG FARMERS CO OP PRODUCTIVE ALTERNATIVES INC R & R READY MIX INC RAMSEY COUNTY RATZ/JEFFREY RDO EQUIPMENT CO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6306 539.64 REPAIR Repair/Maint. Equip N 10-304-000-0000-6572 1,934.22 PARTS Repair And Maintenance Supplies N 01-122-000-0000-6242 290.00 ACCT 5007218 INSPECTING ONSITE 2110006192 Registration Fees N MARTHALER/TYLER15409 01-122-000-0000-6242 320.00 ACCT 5007218 SOILS COURSE 2110006193 Registration Fees N MARTHALER/TYLER15409 10-302-000-0000-6242 2,500.00 REGISTRATION Registration Fees N 22-622-000-0652-6369 114.00 CASE 28380-0001 DRAIN MATTERS 301321 Miscellaneous Charges Y 02-612-000-0000-6330 187.92 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 10-304-000-0000-6572 85.38 PARTS Repair And Maintenance Supplies N 22-622-000-0625-6369 490.00 DIG OUT DAM - DITCH 25 2667 Miscellaneous Charges N 22-622-000-0638-6369 990.00 TRACK HOE - DITCH 38 2667 Miscellaneous Charges N 02-612-000-0000-6330 94.54 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 02-612-000-0000-6330 128.76 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 2,473.868622 9547 REGENTS OF THE UNIVERSITY OF MN 3,110.009547 10842 RINKE NOONAN LAW FIRM 114.0010842 14645 ROLLIE/WILLIAM 187.9214645 1819 RUFFRIDGE-JOHNSON EQUIP CO INC 85.381819 15195 RUTHER EXCAVATING, INC 1,480.0015195 15177 SAEWERT/JETT 94.5415177 14646 SALATHE/HUNTER 128.7614646 Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions RDO TRUCK CENTERS REGENTS OF THE UNIVERSITY OF MN RINKE NOONAN LAW FIRM ROLLIE/WILLIAM RUFFRIDGE-JOHNSON EQUIP CO INC RUTHER EXCAVATING, INC SAEWERT/JETT SALATHE/HUNTER Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Copyright 2010-2018 Integrated Financial Systems 02-612-000-0000-6330 151.38 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-123-000-0000-6140 225.00 PER DIEM 8/8/19 Per Diem Y 01-123-000-0000-6330 114.26 MILEAGE 8/8/19 Mileage Y 02-612-000-0000-6330 134.56 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 01-201-000-0000-6526 579.83 S&W GUN/NIGHT SIGHT 7/27/19 Uniforms N 01-002-000-0000-6369 21.13 K3210 13AUG19 Miscellaneous Charges N 01-201-000-0000-6526 18.94 GUN CASE/EYE PROTECTION 8/13/19 Uniforms N 01-044-000-0000-6331 25.75 MEALS - MAAP CONFERENCE 8/16/19 Meals And Lodging N 10-304-000-0000-6572 216.00 SUPPLIES Repair And Maintenance Supplies N 01-250-000-0000-6406 58.30 ACCT 00-BC6537 FINGERPRINT PAD 0409346-IN Office Supplies N 15178 SALATHE/KELVIN 151.3815178 11656 SCHIERER/STEVE 339.2611656 15192 SCHWANTZ/CHRISTOPHER 134.5615192 8446 SELANDER/NATHAN 579.838446 19005 SERVICE FOOD SUPER VALU 21.1319005 1897 SHEILS/RICK 18.941897 1742 SHOEMAKER/BRENDA 25.751742 48638 SIGNWORKS SIGNS & BANNERS LLC 216.0048638 7139 SIRCHIE FINGER PRINT LABORATORIES 58.307139 Page 26Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions SALATHE/KELVIN SCHIERER/STEVE SCHWANTZ/CHRISTOPHER SELANDER/NATHAN SERVICE FOOD SUPER VALU SHEILS/RICK SHOEMAKER/BRENDA SIGNWORKS SIGNS & BANNERS LLC SIRCHIE FINGER PRINT LABORATORIES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6526 179.95 SHOES Uniforms N 10-304-000-0000-6526 117.59 JACKET Uniforms N 01-112-106-0000-6572 184.30 WINDOW CLEANING 27873 Repair And Maint Supplies N 01-112-110-0000-6572 350.00 WINDOW CLEANING 28437 Repair And Maintenance Supplies N 01-112-108-0000-6572 299.75 WINDOW CLEANING 29060 Repair And Maintenance Supplies N 01-002-000-0000-6818 1,567.52 LRSP PROFESSIONAL SERVICES 11025.00-19 Board Contingency N 02-612-000-0000-6140 825.00 AIS MEETINGS FEB-AUG 2019 8/27/19 Per Diem Y 02-612-000-0000-6330 361.92 MILEAGE FEB-AUG 2019 8/27/19 Mileage Y 01-112-108-0000-6485 143.54 ACCT 00224002 SUPPLIES 838184 Custodian Supplies N 01-112-101-0000-6485 324.64 ACCT 00224000 SUPPLIES 838258 Custodian Supplies N 01-112-101-0000-6485 39.98 ACCT 00224000 SUPPLIES 838259 Custodian Supplies N 01-112-108-0000-6485 226.62 ACCT 00224002 SUPPLIES 838262 Custodian Supplies N 01-112-108-0000-6485 252.74 ACCT 00224002 SUPPLIES 838262-1 Custodian Supplies N 01-112-101-0000-6485 47.88 ACCT 00224000 SUPPLIES 838289 Custodian Supplies N 01-250-000-0000-6493 109.23 ACCT 00224004 DETERGENT 838600 Laundry Supplies N 10-304-000-0000-6253 24.37 WASTE DISPOSAL Garbage N 01-201-000-0000-6526 569.79 ACCT 974 DEPUTY COLLAR BRASS I1380267 Uniforms N 01-201-000-0000-6526 36.99 ACCT 974 MAG POUCH I1381632 Uniforms N 2644 SODERSTROM/DENNIS 297.542644 13660 SQUEEGEE SQUAD 834.0513660 6321 SRF CONSULTING GROUP INC 1,567.526321 13652 STEEVES/BERNARD A 1,186.9213652 48183 STEINS INC 1,144.6348183 166 STEVE'S SANITATION INC 24.37166 168 STREICHERS Page 27Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 3 Transactions 1 Transactions 2 Transactions 7 Transactions 1 Transactions SODERSTROM/DENNIS SQUEEGEE SQUAD SRF CONSULTING GROUP INC STEEVES/BERNARD A STEINS INC STEVE'S SANITATION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6526 114.99 ACCT 974 ATAC BOOTS I1381673 Uniforms N SEIM/GREG4026 02-612-000-0000-6330 126.67 AIS INSPECTOR MILEAGE 8/17/19 Mileage N 02-260-000-0000-6369 652.40 WIRING FOR KIOSK 4741 Miscellaneous Charges N 14-112-000-0000-6688 10,032.19 LED LIGHTING - FINAL BILL 4754 Building Expenses - Major N 01-112-110-0000-6342 190.00 OTTERT6 SPRINKLER INSPECTION 1409990 Service Agreements N 50-000-000-0150-6290 594.00 PORTABLE TOILET RENTAL JAN-JUN 9982 Contracted Services.Y 01-091-000-0000-6455 1,379.98 ACCT 1000520140 JUL 2019 840703936 Reference Books & Literature N 01-201-000-0000-6348 373.80 ACCT 1003940771 JUL 2019 840729575 Software Maintenance Contract N 13-012-000-0000-6455 1,222.61 ACCT 1003217934 JUL 2019 840683069 Reference Books & Literature N 13-012-000-0000-6455 731.30 ACCT 1000551281 JUL 2019 840701079 Reference Books & Literature N 13-012-000-0000-6455 899.53 ACCT 1000551281 LIBRARY PLAN 840788353 Reference Books & Literature N 22-622-000-0000-6369 200.00 PER DIEM 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 61.48 MILEAGE 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges Y 10-302-000-0000-6675 120,008.00 CASE, TR340 SKIDSTEER TRACK, U Machinery And Automotive Equipment N 721.77168 15179 STROMMEN/DILLON 126.6715179 14550 SUMMERVILLE ELECTRIC, INC. 10,684.5914550 14067 SUMMIT COMPANIES 190.0014067 2043 SUPER SEPTIC & EXCAVATION 594.002043 183 THOMSON REUTERS - WEST 4,607.22183 11623 TIGGES/DENNIS 286.4811623 8745 TITAN MACHINERY Page 28Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 5 Transactions 3 Transactions STREICHERS STROMMEN/DILLON SUMMERVILLE ELECTRIC, INC. SUMMIT COMPANIES SUPER SEPTIC & EXCAVATION THOMSON REUTERS - WEST TIGGES/DENNIS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 50-000-000-0120-6306 63.25 HYDRO OIL 031781 Repair/Maint. Equip N 01-149-000-0000-6210 20,000.00 POC #8041212 031-331 Postage & Postage Meter N 10-304-000-0000-6572 234.75 SUPPLIES Repair And Maintenance Supplies N 01-201-000-0000-6304 584.00 ACCT 568303 TIRES UNIT 1801 5499602 Repair And Maintenance N 01-122-000-0000-6406 138.19 ACCT 7490 SUPPLIES 1113658 Office Supplies N 01-112-000-0000-6404 225.00 ACCT 9804282 COLUMBIAN COFFEE 856563 Coffee Supplies N 01-112-000-0000-6404 225.00 ACCT 9804282 COLUMBIAN COFFEE 862665 Coffee Supplies N 50-000-000-0170-6300 211.76 REPLACE RPM SENSOR ON DOOR 60762 Building And Grounds Maintenance N 50-000-000-0170-6300 742.46 REPAIR DOOR #3 DAMAGE 60857 Building And Grounds Maintenance N 50-000-000-0170-6300 232.68 REPAIR DOOR #3 DAMAGE 60858 Building And Grounds Maintenance N 01-041-000-0000-6369 7.00 PARKING - PENSION & OPEB CLASS 8/13/19 Miscellaneous Charges N 120,008.008745 1999 TNT REPAIR INC 63.251999 7819 U S POSTAL SERVICE 20,000.007819 13132 ULINE 234.7513132 11064 US AUTOFORCE 584.0011064 51002 VICTOR LUNDEEN COMPANY 138.1951002 3706 VIKING COCA-COLA 450.003706 5045 VIKING GARAGE DOOR COMPANY INC 1,186.905045 15221 VIPOND/KRIS 7.0015221 Page 29Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions 1 Transactions TITAN MACHINERY TNT REPAIR INC U S POSTAL SERVICE ULINE US AUTOFORCE VICTOR LUNDEEN COMPANY VIKING COCA-COLA VIKING GARAGE DOOR COMPANY INC VIPOND/KRIS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-123-000-0000-6140 300.00 PER DIEM 8/8/19 Per Diem Y 01-123-000-0000-6330 210.54 MILEAGE 8/8/19 Mileage Y 10-302-000-0000-6511 15,392.00 HOT MIX Bituminous Mix N 10-304-000-0000-6600 7,800.00 HOT MIX Site Improvement Expense N 10-302-000-0000-6500 508.00 SUPPLIES Supplies N 10-304-000-0000-6572 57.60 PARTS Repair And Maintenance Supplies N 50-000-000-0000-6330 25.52 MILEAGE - HHW IN PELICAN 8/7/19 Mileage N 50-000-000-0130-6565 140.40 PREMIUM DIESEL FUEL 7/12/19 25172 Fuels N 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 200.00 PER DIEM 8/15/19 Miscellaneous Charges Y 10-303-000-0000-6369 500.00 2019 ANNUAL FEE Miscellaneous Charges N 22-622-000-0000-6369 200.00 PER DIEM 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 13.92 MILEAGE 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges Y 15024 VORDERBRUGGEN/KENNETH 510.5415024 2071 WADENA ASPHALT INC 23,192.002071 52574 WADENA HIDE AND FUR COMPANY 565.6052574 15405 WALTERS/CEDAR 25.5215405 3720 WELLER OIL CO 140.403720 15015 WERNER JR/JOHN 225.0015015 12056 WETLAND BANK ADMINISTRATOR 500.0012056 13863 WIEBE/JEFFREY JON Page 30Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions VORDERBRUGGEN/KENNETH WADENA ASPHALT INC WADENA HIDE AND FUR COMPANY WALTERS/CEDAR WELLER OIL CO WERNER JR/JOHN WETLAND BANK ADMINISTRATOR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:59:41AM8/22/2019 csteinba County Ditch Fund Copyright 2010-2018 Integrated Financial Systems 22-622-000-0000-6369 25.00 MEMBERSHIP DUES 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 25.00 REGISTRATION 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 200.00 PER DIEM 8/15/19 Miscellaneous Charges Y 22-622-000-0000-6369 52.20 MILEAGE 8/15/19 Miscellaneous Charges Y 50-000-000-0170-6306 261.45 ACCT 6842300 A/C REPAIR SW020112545 Repair/Maint. Equip N 50-000-000-0170-6306 503.88 ACCT 6842300 REPAIR HYDRO LEAK SW020112582 Repair/Maint. Equip N 50-399-000-0000-6304 628.53 ACCT 6842300 PM SERVICE SW020112501 Repair And Maint-Vehicles N 238.9213863 15246 WITT/RANDALL 302.2015246 2086 ZIEGLER INC 1,393.862086 728,985.56 Page 31Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 4 Transactions 3 Transactions Final Total ............220 Vendors 411 Transactions WIEBE/JEFFREY JON WITT/RANDALL ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:59:41AM8/22/2019 csteinba Solid Waste Fund Copyright 2010-2018 Integrated Financial Systems Page 32Audit List for Board Otter Tail County Auditor Community Development Authority Amount 84,859.46 General Revenue Fund 1 12,428.05 General Fund Dedicated Accounts 2 507,954.33 Road And Bridge Fund 10 2,853.44 Law Library Fund 13 10,032.19 Capital Improvement Fund 14 12,201.33 County Ditch Fund 22 688.00 23 97,968.76 Solid Waste Fund 50 728,985.56 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES8/22/2019 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 10:55:32AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:55:32AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-407-100-0046-6488 37.50 CONSENT 2 SHARE/APRIL IVC00000827 Program Supplies PHR-LTSS Grant 18 6 07/31/2019 07/31/2019 11-407-100-0046-6488 112.50 CONSENT 2 SHARE/MAY IVC00000827 Program Supplies PHR-LTSS Grant 19 6 07/31/2019 07/31/2019 11-407-100-0046-6488 125.00 CONSENT 2 SHARE/JUNE IVC00000827 Program Supplies PHR-LTSS Grant 20 6 07/31/2019 07/31/2019 11-407-100-0046-6488 287.50 CONSENT 2 SHARE/JULY IVC00000827 Program Supplies PHR-LTSS Grant 21 6 07/31/2019 07/31/2019 11-407-600-0090-6342 656.53 CUST #35700038 AUG LEASE 392316824 Service Agreements 4 N 08/15/2019 08/15/2019 11-407-600-0090-6304 45.67 UNIT 19619/OIL CHANGE 724981 Motor Vehicle Service And Repair 10 N 08/09/2019 08/09/2019 11-407-600-0090-6488 30.00 CUST #1143 NYM SHREDDING 407111 Phn Program Supplies 5 N 07/31/2019 07/31/2019 11-407-600-0090-6406 111.74 ACCT #71423628 354123718001 Office Supplies 12 N 08/02/2019 08/02/2019 11-407-100-0015-6488 26.38 ACCT #71423628 355071932001 MCH/ECS Program Supplies 17 N 08/05/2019 08/05/2019 11-407-100-0015-6488 54.98 ACCT #71423628 355072700001 MCH/ECS Program Supplies 14 N 08/05/2019 08/05/2019 11-407-100-0030-6488 44.59 ACCT #71423628 355072700001 Phn Program Supplies - PAS/LTSS 15 N 08/05/2019 08/05/2019 11-407-600-0090-6406 67.02 ACCT #71423628 355072700001 Office Supplies 16 N 08/05/2019 08/05/2019 11-407-600-0090-6406 11.97 ACCT #71423628 355072701001 Office Supplies 13 N 7512 LAKE REGION HEALTHCARE 562.507512 36132 MARCO INC ST LOUIS 656.5336132 42863 MINNESOTA MOTOR COMPANY 45.6742863 7661 MINNKOTA ENVIRO SERVICES INC 30.007661 51120 OFFICE DEPOT Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 1 Transactions LAKE REGION HEALTHCARE MARCO INC ST LOUIS MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 10:55:32AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 08/03/2019 08/03/2019 11-407-200-0027-6488 39.00 CUST #682 SIN143117 HFA Program Supplies 6 N 07/31/2019 07/31/2029 11-407-200-0027-6488 15.60 CUST #682 SIN143117 HFA Program Supplies 7 N 07/31/2019 07/31/2029 11-407-200-0027-6488 5.20 CUST #682 SIN143117 HFA Program Supplies 8 N 07/31/2019 07/31/2029 11-407-200-0027-6488 13.00 CUST #682 SIN143117 HFA Program Supplies 9 N 07/31/2019 07/31/2029 11-407-200-0022-6488 324.00 CUST #MN560 DIGITAL SCALE 59153 Phn Program Supplies - Wic 1 N 08/13/2019 08/13/2019 11-407-100-0046-6488 500.00 HL7/OID SET UP & REGISTRATION 08192019 Program Supplies PHR-LTSS Grant 2 N 08/19/2019 08/19/2019 11-407-500-0081-6488 22.38 SHIPPER #24696 3811570 Prog Supplies Well Delegation 11 N 08/05/2019 08/05/2019 11-407-200-0027-6488 312.50 500 HFA BROCHURES-MIECHV 436229 HFA Program Supplies 3 N 08/08/2019 08/08/2019 316.6851120 45540 PACIFIC INTERPRETERS 72.8045540 6882 PERSPECTIVE ENTERPISES 324.006882 13027 PIONEER CARE 500.0013027 14604 SPEE-DEE DELIVERY SERVICE INC 22.3814604 51002 VICTOR LUNDEEN COMPANY 312.5051002 2,843.06 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions Final Total ............10 Vendors 21 Transactions OFFICE DEPOT PACIFIC INTERPRETERS PERSPECTIVE ENTERPISES PIONEER CARE SPEE-DEE DELIVERY SERVICE INC VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES10:55:32AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems Page 4Audit List for Board Otter Tail County Auditor Amount 2,843.06 Human Services 11 2,843.06 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES8/22/2019 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:12:56AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:12:56AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-601-0000-6406 37.23 2189988150 438517 Office Supplies 4 N 07/31/2019 07/31/2019 11-420-601-0000-6406 49.28 2189988150 438742 Office Supplies 5 N 07/31/2019 07/31/2019 11-420-601-0000-6406 38.06 2189988150 438760 Office Supplies 6 N 07/31/2019 07/31/2019 11-420-601-0000-6406 10.52 2189988150 438837 Office Supplies 7 N 07/31/2019 07/31/2019 11-420-601-0000-6406 10.52 2189988150 438838 Office Supplies 1 N 07/31/2019 07/31/2019 11-420-601-0000-6406 74.02 2189988150 438982 Office Supplies 2 N 07/31/2019 07/31/2019 11-420-601-0000-6406 33.39 2189988150 440014 Office Supplies 3 N 07/31/2019 07/31/2019 11-430-700-0000-6406 47.39 2189988150 438517 Office Supplies 4 N 07/31/2019 07/31/2019 11-430-700-0000-6406 62.73 2189988150 438742 Office Supplies 5 N 07/31/2019 07/31/2019 11-430-700-0000-6406 48.44 2189988150 438760 Office Supplies 6 N 07/31/2019 07/31/2019 11-430-700-0000-6406 13.39 2189988150 438837 Office Supplies 7 N 07/31/2019 07/31/2019 11-430-700-0000-6406 13.39 2189988150 438838 Office Supplies 1 N 07/31/2019 07/31/2019 11-430-700-0000-6406 94.20 2189988150 438982 Office Supplies 2 N 07/31/2019 07/31/2019 11-430-700-0000-6406 42.49 2189988150 440014 Office Supplies 3 N 07/31/2019 07/31/2019 11-430-700-0000-6171 8,000.00 TRAINING-POLICE DEPT 082719OT Ss Adm Training 8 Y 08/27/2019 08/30/2019 11-430-700-0000-6331 7.66 MEAL Meals & Lodging - Ss Adm 9 N 32603 COOPERS TECHNOLOGY GROUP 575.0532603 6132 CORNERHOUSE 8,000.006132 33467 DAHLEN/JODY Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 14 Transactions 1 Transactions COOPERS TECHNOLOGY GROUP CORNERHOUSE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:12:56AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 08/08/2019 08/08/2019 11-420-601-0000-6343 1,169.45 AGREEMENT 025-1022344-000 25330030 Copy Machine Lease 11 N 08/12/2019 08/12/2019 11-420-601-0000-6343 115.72 AGREEMENT 011-1063485-000 25354915 Copy Machine Lease 10 N 08/15/2019 08/15/2019 11-430-700-0000-6343 1,488.39 AGREEMENT 025-1022344-000 25330030 Copy Machine Lease 11 N 08/12/2019 08/12/2019 11-430-700-0000-6343 147.28 AGREEMENT 011-1063485-000 25354915 Copy Machine Lease 10 N 08/15/2019 08/15/2019 11-430-700-6331-6171 71.33 TRAINING MEALS Ss Adm Training Meals & Lodging 13 N 07/30/2019 08/01/2019 11-430-700-0000-6331 74.67 MEAL Meals & Lodging - Ss Adm 12 N 09/11/2018 06/11/2019 11-420-601-6331-6171 4.25 TRAINING MEAL Im Training Meals & Lodging 14 N 07/31/2019 07/31/2019 11-430-700-6331-6171 5.41 TRAINING MEAL Ss Adm Training Meals & Lodging 14 N 07/31/2019 07/31/2019 11-430-700-0000-6331 25.10 MEALS/CLIENT MEALS Meals & Lodging - Ss Adm 15 N 08/02/2019 08/02/2019 11-430-710-1621-6097 10.04 MEALS/CLIENT MEALS In Home Service - Brief 16 N 08/02/2019 08/02/2019 7.6633467 13522 GREATAMERICA FINANCIAL SVCS 2,920.8413522 6399 JALLEN/CANDICE 71.336399 9915 KRUEGER/JENNIFER 74.679915 5703 KUGLER/KRISTI 9.665703 11348 LEE/NICOLE 35.1411348 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions DAHLEN/JODY GREATAMERICA FINANCIAL SVCS JALLEN/CANDICE KRUEGER/JENNIFER KUGLER/KRISTI LEE/NICOLE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:12:56AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-601-0000-6241 20.00 IRINA ARNTSON Memberships 18 N 10/23/2019 10/25/2019 11-420-601-0000-6241 20.00 MARY ANN ANDERSON Memberships 20 N 10/23/2019 10/25/2019 11-420-601-0000-6241 20.00 ALLISON LEITCH Memberships 22 N 10/23/2019 10/25/2019 11-420-601-0000-6241 20.00 TIFFANY STUNDAHL Memberships 24 N 10/23/2019 10/25/2019 11-420-601-0000-6241 20.00 PAMELA SONDAG Memberships 26 N 10/23/2019 10/25/2019 11-420-601-0000-6241 20.00 DREW LAPLANT Memberships 28 N 10/23/2019 10/25/2019 11-420-601-0000-6241 20.00 STEPHANIE SWENSON Memberships 30 N 10/23/2019 10/25/2019 11-420-601-0000-6242 300.00 IRINA ARNTSON Registrations 17 N 10/23/2019 10/25/2019 11-420-601-0000-6242 300.00 MARY ANN ANDERSON Registrations 19 N 10/23/2019 10/25/2019 11-420-601-0000-6242 300.00 ALLISON LEITCH Registrations 21 N 10/23/2019 10/25/2019 11-420-601-0000-6242 300.00 TIFFANY STUNDAHL Registrations 23 N 10/23/2019 10/25/2019 11-420-601-0000-6242 300.00 PAMELA SONDAG Registrations 25 N 10/23/2019 10/25/2019 11-420-601-0000-6242 300.00 DREW LAPLANT Registrations 27 N 10/23/2019 10/25/2019 11-420-601-0000-6242 300.00 STEPHANIE SWENSON Registrations 29 N 10/23/2019 10/25/2019 11-406-000-0000-6261 1,200.00 GRANT MONITORING COSTS 0719131 Ream Electronic Monitoring 31 N 07/31/2019 07/31/2019 11-406-000-0000-6379 30.00 DWI COURT MONITORING COSTS 7438 Miscellaneous Charges 32 N 42566 MFWCAA CONFERENCE 2,240.0042566 8089 MIDWEST MONITORING 1,200.008089 42110 MINNESOTA MONITORING INC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 14 Transactions 1 Transactions MFWCAA CONFERENCE MIDWEST MONITORING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:12:56AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 08/08/2019 08/08/2019 11-406-000-0000-6379 68.04 FILE DESTRUCTION 407110 Miscellaneous Charges 33 N 07/31/2019 07/31/2019 11-420-601-0000-6406 33.00 CUST#1143-SHREDDING SERVICES 407109 Office Supplies 34 N 07/31/2019 07/31/2019 11-430-700-0000-6406 42.00 CUST#1143-SHREDDING SERVICES 407109 Office Supplies 34 N 07/31/2019 07/31/2019 11-420-640-0000-6379 77.20 FEDERAL OFFSET FEES A300C922241 Miscellaneous Charges 35 N 07/31/2019 07/31/2019 11-420-640-0000-6260 4,197.50 IV-D BILLING FOR JULY 2019 Legal Services Iv-D 36 N 08/05/2019 08/05/2019 11-420-640-0000-6297 35.00 CASE #20191120/PARTY #001 Iv-D Sheriff's Costs 45 N 08/12/2019 08/12/2019 11-420-640-0000-6297 180.00 CASE #20191044/PARTY #001 Iv-D Sheriff's Costs 46 N 08/08/2019 08/09/2019 11-420-640-0000-6297 40.00 CASE #20191018/PARTY #001 Iv-D Sheriff's Costs 47 N 08/07/2019 08/07/2019 11-420-640-0000-6297 40.00 CASE #20191043/PARTY #001 Iv-D Sheriff's Costs 48 N 08/06/2019 08/06/2019 11-420-601-0000-6271 3,208.65 SANDY TIME - JULY 2019 Fraud Investigation Costs 49 N 07/01/2019 07/31/2019 30.0042110 7661 MINNKOTA ENVIRO SERVICES INC 143.047661 43022 MN DEPT OF HUMAN SERVICES 77.2043022 12963 OTTER TAIL CO ATTORNEY'S OFFICE 4,197.5012963 44010 OTTER TAIL CO SHERIFF 295.0044010 44003 OTTER TAIL CO TREASURER 3,208.6544003 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions MINNESOTA MONITORING INC MINNKOTA ENVIRO SERVICES INC MN DEPT OF HUMAN SERVICES OTTER TAIL CO ATTORNEY'S OFFICE OTTER TAIL CO SHERIFF OTTER TAIL CO TREASURER Otter Tail County Auditor OTTER TAIL COUNTY TREASURER-EXPRESS ONE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:12:56AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-601-0000-6406 309.85 VANDERLINDEN Office Supplies 44 N 08/08/2019 08/08/2019 11-420-601-6331-6171 634.96 B. LEE Im Training Meals & Lodging 39 N 08/08/2019 08/08/2019 11-420-601-6331-6171 159.03 OLSON Im Training Meals & Lodging 41 N 08/08/2019 08/08/2019 11-420-601-6331-6171 109.23 SJOSTROM Im Training Meals & Lodging 43 N 08/08/2019 08/08/2019 11-430-700-0000-6331 9.44 HAUGRUD Meals & Lodging - Ss Adm 37 N 08/08/2019 08/08/2019 11-430-700-0000-6379 132.00 B. LEE Miscellaneous Charges - Ss Adm 38 N 08/08/2019 08/08/2019 11-430-700-0000-6406 394.35 VANDERLINDEN Office Supplies 44 N 08/08/2019 08/08/2019 11-430-700-6331-6171 898.48 B. LEE Ss Adm Training Meals & Lodging 40 N 08/08/2019 08/08/2019 11-430-700-6331-6171 202.41 OLSON Ss Adm Training Meals & Lodging 41 N 08/08/2019 08/08/2019 11-430-700-6331-6171 139.03 SJOSTROM Ss Adm Training Meals & Lodging 43 N 08/08/2019 08/08/2019 11-430-710-4100-6379 200.00 ROSENTHAL Child Workshop Acct 42 N 08/08/2019 08/08/2019 11-420-601-0000-6379 810.81 ACCT #684 SIN143141 Miscellaneous Charges Im Adm 50 N 07/31/2019 07/31/2019 11-430-700-0000-6379 990.99 ACCT #684 SIN143141 Miscellaneous Charges - Ss Adm 50 N 07/31/2019 07/31/2019 11-406-000-0000-6435 709.00 UA TESTS/ORDER #245230 L3317466 Drug Testing 53 N 08/15/2019 08/15/2019 44266 3,188.7844266 45540 PACIFIC INTERPRETERS 1,801.8045540 14747 PREMIER BIOTECH LABS, LLC 709.0014747 25082 PRODUCTIVE ALTERNATIVES INC Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11 Transactions 2 Transactions 1 Transactions OTTER TAIL COUNTY TREASURER-EXPRESS ONE PACIFIC INTERPRETERS PREMIER BIOTECH LABS, LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:12:56AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-601-0000-6379 134.13 INV00061101 INV00061101 Miscellaneous Charges Im Adm 52 N 07/31/2019 07/31/2019 11-420-601-0000-6323 303.22 INV00061102 INV00061102 Custodial Services 51 N 07/31/2019 07/31/2019 11-430-700-0000-6379 170.70 INV00061101 INV00061101 Miscellaneous Charges - Ss Adm 52 N 07/31/2019 07/31/2019 11-430-700-0000-6323 385.91 INV00061102 INV00061102 Custodial Services 51 N 07/31/2019 07/31/2019 11-406-000-0000-6379 240.00 NOTARY COMMISSIONS Miscellaneous Charges 54 N 08/13/2019 08/13/2019 11-430-700-0000-6379 15.00 (K) 3290 - MTG SUPPLIES Miscellaneous Charges - Ss Adm 55 N 08/12/2019 08/12/2019 11-430-700-0000-6331 23.03 MEALS Meals & Lodging - Ss Adm 56 N 07/11/2019 08/08/2019 11-430-700-0000-6331 64.43 CLIENT MEAL & MEALS Meals & Lodging - Ss Adm 57 N 07/23/2019 08/09/2019 11-430-710-1621-6097 10.28 CLIENT MEAL & MEALS In Home Service - Brief 58 N 07/23/2019 08/09/2019 11-406-000-0000-6000 47,518.00 DETENTION COSTS Detention Center Costs - Probation 59 N 08/01/2019 08/01/2019 993.9625082 8085 SECRETARY OF STATE 240.008085 19005 SERVICE FOOD SUPER VALU 15.0019005 32316 SPANGLER/LISA 23.0332316 13803 ULSCHMID/LIZA 74.7113803 52139 WEST CENTRAL REG JUVENILE CTR 47,518.0052139 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions PRODUCTIVE ALTERNATIVES INC SECRETARY OF STATE SERVICE FOOD SUPER VALU SPANGLER/LISA ULSCHMID/LIZA WEST CENTRAL REG JUVENILE CTR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:12:56AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 77,650.02 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Final Total ............25 Vendors 76 Transactions Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:12:56AM8/22/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems Page 9Audit List for Board Otter Tail County Auditor Amount 77,650.02 Human Services 11 77,650.02 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 August 14, 2019 Meeting of the Otter Tail County Planning Commission was held on August 14, 2019 at 6:30 P.M. in the Commissioner's Room, Government Services Center, Fergus Falls, Minnesota. Roll Call: Members Present: Rod Boyer, Judd Fischer, Brent E. Frazier, Richard Gabe, Bert Olson, Bruce Stone, David Trites, David Wass and Rick Wilson. Members Absent: Jack Rosenthal. Michelle Eldien represented the County Attorney's Office and Chis LeClair represented the Land & Resource Management Office. Minutes of July 10, 2019: A motion by Frazier, second by Gabe to approve the July 10, 2019 Minutes as presented. Voting: All members in favor. Star Lake Resort & RV Park / Marty Hanson – Tabled to September 11, 2019: A Conditional Use Permit Application (as stated by the Applicant on the Application): Proposed to Add 13 RV Sites to Tier 1 for a grand total of 20 Units in Tier 1 (this includes existing units). Add 19 Tier 2 RV Sites for a grand total of 20 Units in Tier 2 (this includes 1 existing unit). Add 14 boat slips for a grand total of 33 total slips (11 slips are allowed under existing CUP 2028 and 8 slips for existing resort houses and cabins). Also requesting that the proposed gravel roads allowed to be re-aligned. Proposed As: Star Lake Resort and RV Park. The proposal is located at 39927 Co Hwy 41, Section 4, Star Lake Township; Star Lake (56-385), General Development (GD). Planning Commission Motion – May 8, 2019: A motion by Trites, second by Wass to deny the request for the following reason(s): The increased density and location of the development will exacerbate the existing safety hazards on land and water (i.e. lakeside parking for boat slip access, hazards of crossing the highway, the proposed boat slips exceed Ordinance requirements, traffic control and safety associated with traffic crossing the highway, the run-off potential due to existing terrain (bluff) has not been adequately addressed, lack of a drainage plan). County Board Motion – May 21, 2019: A motion to remand the Conditional Use Permit Application back to the Planning Commission to be reconsidered at their July 10, 2019 Meeting. Planning Commission Motion – July 10, 2019: A motion by Trites, second by Gabe to honor the (Applicant’s) request and table the Application until August 14, 2019. There was not any correspondence from the public received on this request. An email dated August 14, 2019, from Jack Rosenthal (agent), requesting to table the Conditional Use Permit Application for Star Lake Resort and RV Park until the September Meeting, was read into the record. Motion: A motion by Stone, second by Wass to table the Conditional Use Permit Application for Star Lake Resort and RV Park to September 11, 2019 as requested in the August 14, 2019 email. Voting: All Members in favor. Otter Tail County, Planning Commission August 14, 2019; Page 2 Firefly Dead Lake / Jade Neilson Properties, LLC – Withdrawn: A Conditional Use Permit Application (as stated by the Applicant on the Application): On July 11, 2018 a CUP and Preliminary Plat of Common Interest Community No. 84 Firefly Dead Lake, proposing to convert White Haven Resort into a Common Interest Community plat of 16 residential dwelling units was approved by the Planning Commission with subsequent approval by the Otter Tail County Commissioners. We are requesting the following with regards to the previous CUP conversion granted and that a new CUP be approved and issued: Replace each of the existing Cabins 1-3 and Cabins 5-7 with a one level prefabricated modular 14 x 50 foot Cabin. Modular Cabins No. 1-3 will be located 20 feet further back from the lake then existing Cabins No. 1-3. Cabin No. 4 will continue with the permitted remodel within the existing footprint. Modular Cabin No. 5 will be located 37 feet further back from the lake then existing Cabin No. 5. Modular Cabin No. 6 will be located 31 feet further back from the lake then existing Cabin No. 6. Modular Cabin No. 7 will be located 61 feet further back from the lake then existing Cabin No. 7. Modular Cabin No. 8 will be located no closer to the lake then what was previously approved. Modular Cabins No. 9-16 will be located behind the 200 foot setback line as previously approved with a second living level and deck above, all within a 14 x 50 foot footprint. Earthwork and estimated tree removals are shown on the attached 8-1/2 x11 sheet labeled Trees/Earthwork Impact. The proposal is located at 38045 White Haven Rd in Sections 9 & 16 of Dead Lake Township; Dead Lake (56-383), NE. Planning Commission Motion - July 10, 2019: A motion by Trites, second by Wilson to table to August 14, 2019, as requested by the Applicant, to provide the Applicant the opportunity to provide an alternate plan that meets the Shoreland Management Ordinance requirements and addresses additional concerns that have been expressed. There was not any correspondence from the public received on this request An email dated July 16, 2019 from Glenn Howe (agent), requesting to respectfully withdraw the Conditional Use Permit Application for Firefly Dead Lake, was read into the record. Motion: A motion by Frazier, second by Wilson to accept the withdrawal of the Conditional Use Permit Application for Firefly Dead Lake, as requested in the July 16, 2019 email. Voting: All Members in favor. Lakeside RV Park / Russel & Maxine Swenson – Approved As Presented: A Conditional Use Permit Application (as stated by the Applicant on the Application): Development of a Commercial RV Park and driveways as shown on the drawing named Proposed Commercial PUD of Lakeside RV Park dated June 18th, 2019. Proposal includes 13 tier 1 units, 13 tier 2 units and 25 tier 3 units. Request includes 13 boat slips. The proposal is located in Pt GL 3 in Section 32 of Rush Lake Township; Long Lake (56-210), RD. Planning Commission July 10, 2109 - Motion: A motion by Trites, second by Wass to table to August 14, 2019, as requested by the Applicant, to allow the Applicant time to provide additional evidence insuring there is safe access and to have the DNR assess the potential impact on Long Lake. The Applicant must provide their information to Land & Resource Management by July 26, 2019. Jeff Lavigne and Randy Thune represented the Application. Written correspondence was read into the record. Melanie Lynn Cave provided a letter and an email which were read into the record. Upon reading the email, it was found that the author of the letter was not identified. Otter Tail County, Planning Commission August 14, 2019; Page 3 Motion to redact the email from the record: A motion by Gabe, second by Trites to redact the email from the record, the email did not identify the author. Voting: All members in favor. Ron Sugdon (Resort / RV Campground owner) stated that residents of an RV Park become part of the community and provide benefits to the community; he requested approval of the proposal. Bob Brock indicated the consideration is not just about economics. Motion: A motion by Wass, second by Frazier to approve the request as proposed; with the suggestion the developer work with Rush Lake Township to have them consider a speed limit reduction on Long Lake Road (as referenced in the July 13, 2019 email from Andy Klinnert, Chairman, Rush Lake Township). Voting: All Members in favor. Brent Frazier recused himself from this Application. “Evenson’s Second Addition” / Jeanne Hovland & Paul Evenson, - Approved With One Condition: A Preliminary Plat of “Evenson’s Second Addition”, consisting of 8 Single Family Residential Non-Riparian Lots, 2 Blocks, and 7 Non-Residential Non-Riparian Lots 1 Block. The proposal is located in Part of GL 1 & the SE ¼ of SE ¼, Section 28 of Lida Township; Lake Lida (56- 747), GD. Dave Anderson (Anderson Land Surveying) and Lucas Evenson represented the Application. Written correspondence was read into the record. Randy Woskoski expressed concerns of the effects development would have on his deer hunting (meeting regulations) and with foot & vehicle trespass (safety). Motion: A motion by Trites, second by Wilson to approve as presented, with the condition that a building cannot be built over the existing tile line on Lot 6, Block 1. Voting: All Members in favor. Brent Frazier returned to the Meeting. Andrew & Michelle Bode – Approved With A Condition: A Conditional Use Permit Application (as stated by the Applicant on the Application): Construct a pole shed to be used for commercial use. Commercial Use is for boat storage. Construction will be done at one time, not done in phases. Signage will be on building only. No parking onsite. Drive in for customers and leave after drop off. No noise generated. No additional lighting needed. House of operation – as needed. On call basis. Never before 8 a.m. or after 8 p.m. 7 days a week. The proposal is located in the SW1/4 NE1/4 & GL 4 Ex Trs Ex Platted AKA Parcels J & L in Unrecorded Plat of Willow, Section 26 of Leaf Lake Township; East Leaf Lake (56-116), RD. Andy and Michelle Bode represented the Application. Written correspondence was read into the record. Motion: A motion by Wilson, second by Frazier to approve as presented, not limiting the storage to boats only and with the condition outside storage is not allowed. Voting: All Members in favor. Otter Tail County, Planning Commission August 14, 2019; Page 4 Woodland Beach Resort Association – Approved As Presented: A Conditional Use Permit Application (as stated by the Applicant on the Application): Cabin No. 9 Proposing to convert the existing 20’ x 10’ deck to a 20’ x 13’ enclosed sun/screen porch with no impact to exceed existing impervious surface area. Currently there are approx. 3’ of pavers that come out from the existing deck. The pavers will be removed, and the proposed new enclosed porch will cover this area, therefore no new impervious surface will be added. Camper Lot #7 Build a new sunroom/3 season porch on to our existing manufactured home & reuse sections of existing deck to create a new deck. Sunroom/3 season porch 11’-10” x 26’ = 308 Sq. ft. New Deck or pavers 11’-10” x 11’ = 130 Sq. Ft. Existing Impervious Surface area 454 Sq. Ft. – New Impervious will be reduced to 438 Sq. Ft. Camper Lot #9 Enclose existing 8’ x 25’ deck with a screen porch. The proposal is located in Pt of GL 3, Section 2, Everts Township; Otter Tail Lake (56-242), GD. Terry Rogers and Denni Floersch represented the Application. Written correspondence was read into the record. Motion: A motion by Gabe, second by Stone to approve as presented, it was noted that this proposal reduces the onsite impervious surface. Voting: All Members in favor. Adjourn: At 8:20 P.M., Chairman Olson set the Meeting. The next Meeting is scheduled for 6:30 P.M. on September 11, 2019. Respectfully submitted, Marsha Bowman Recording Secretary CAPITAL IMPROVEMENTS MANAGEMENT PLAN For Years 2020-2024 [Type here] Otter Tail County Capital Improvement Management Plan 2020-2024 I. INTRODUCTION The Otter Tail County Capital Improvement Management Plan is a multi-year guide to the requests for construction and/or improvement of county infrastructure and facilities and the acquisition of capital equipment. Through the process of preparing and updating a capital improvement list, the county meets the need for orderly maintenance of the physical assets of the county. This report is intended to serve as a planning tool and is structured to present meaningful long-range perspective of the county’s capital needs. II. PURPOSE A capital improvement is simply a major expenditure of county funds for the improvement or acquisition of physical facilities or acquisition of equipment that exceeds an estimated cost of $5,000 and which would typically have a life of five (5) years or more. This Capital Improvement Management Plan is a document designed to anticipate capital improvement projects or equipment and schedule them over a five-year period so that they may be purchased in the most efficient and cost-effective method possible, allowing the matching of costs with anticipated income. As potential projects are reviewed, the county considers the benefits, costs, alternatives and impact of operating costs. Otter Tail County believes the Capital Improvement process is an important element of responsible fiscal management. Major capital expenses can be anticipated and coordinated in order to minimize potentially adverse financial impacts caused by the timing and magnitude of capital outlays. This coordination of capital projects is important to the county in achieving its goals of adequate physical plant, equipment and sound fiscal management. In this era of uncertainty regarding the level of federal and state intergovernmental transfer of funds, good planning is essential for the wise use of limited funding. The report is designed to be updated on an annual basis during the budget process. In this manner, it becomes an ongoing fiscal planning tool that continually anticipates future costs and funding sources. Changes to the priorities established in the plan should be expected. Changes can be caused by reductions in funding levels, project delays due to price fluctuations, opportunities for grants or other aids, delays in obtaining construction permits or necessary approvals, emergency needs or simply changes in community preferences. III. THE CAPITAL IMPROVEMENT PLANNING PROCESS The Capital Improvement process begins in the spring when Department heads fill out prioritized project requests for all known capital projects to be considered for the five-year report period. The CIP Workgroup conducts an analysis of the project requests to assure that sufficient data has been provided and that cost estimates are reasonable. The County Administrator, Auditor-Treasurer and Assistant Finance Director review requests, resources and long-term capital financing options and create recommendations. All projects in the preliminary report are then reviewed in detail by the Otter Tail County Board’s Finance Committee. Project requests for the first year of the report are adopted individually as part of the budget for that year. Projects not adopted may be requested again in subsequent years. The process is repeated each year as projects are completed and new needs arise. [Type here] Otter Tail County Capital Improvement Management Plan 2020-2024 The following items are important considerations regarding adopted projects: - Projects funded by the Capital Improvement Fund must receive final approval from the Finance Committee before proceeding in order to ensure that priorities and needs have not changed since adoption. - If costs at project completion are less than the budgeted amount, the balance will be unappropriated and returned to fund balance. Requests to allocate capital improvement savings to another item must go to the Finance Committee. - If project costs at the time of bid award are greater than the budget amount, five options are available: o Eliminate the project. o Defer the project for consideration to the next financial plan period. o Re-scope or change the phasing of the project to meet the existing project. o Transfer funding from another specified, lower-priority project. o Appropriate additional resources as necessary from fund balance upon approval by the County Board. - Highway and trail projects are not included in the report. You can find this information in the Otter Tail County Transportation Plan, which is available on the County’s website at https://ottertailcountymn.us/project/transportation-plan/. IV. FINANCING THE CAPITAL IMPROVEMENT REQUESTS Otter Tail County’s share of the projects can be funded through current property tax levy, fund balance or grants & aids. Bonding is an option for the county, but Otter Tail County will always review all other funding sources before bonding. V. ACKNOWLEDGEMENT The county’s management team and department heads, along with its respective staff, work diligently to produce a document that is both practical and insightful about the underlying capital needs of the county. Those involved in this process for the 2020-2024 Capital Improvement Request Report include: Capital Improvement Plan Workgroup Kris Vipond, Assistant Finance Director (Chairperson) Chris McConn, Solid Waste Director Charles Grotte, County Engineer Terry Hoff, Plant Manager Rick Kelsven, IT Director Diane Aschnewitz, Human Services Finance Manager Connie Oliphant, Highway Accountant Reed Reinbold, Chief Deputy Wayne Stein, Otter Tail County Auditor-Treasurer, Finance Division Director OTTER TAIL COUNTY - MINNESOTA Capital Improvements Management Plan 2020 - 2024 Table of Contents I.Capital Improvement Plan Expenditure Summary by Division II.Capital Improvement Plan Summary by Year III.Capital Improvement Plan Funding Source Summary IV.Five Year Totals by Fund Source (Related programs noted by superscript) DIVISION/DEPARTMENT PROJECT 2019 2020 2021 2022 2023 2024 NOTES Community Services Division Extension Workstations 3,700 Subtotal Extension $3,700 $0 $0 $0 $0 $0 Human Services Income Maintenance1 Workstations 50,000 29,000 Human Services Income Maintenance Vehicles 84,000 85,000 85,000 60,000 60,000 60,000 Replace 3 vehicles 2020/2021, 2 vehicles 2022-2024 (2019 3 vehicles from HS Funds) Human Services Income Maintenance Carpet Social Services 50,000 From HS Funds Subtotal Human Services $184,000 $114,000 $85,000 $60,000 $60,000 $60,000 Probation New York Mills Remodel/Relocate 170,000 Remodel temp $10,000; Remodel permanent $170,000; Ottertail $466,000. Probation Vehicles 27,000 30,000 32,000 34,000 36,000 38,000 Replace 1 vehicle per year Probation Workstations 7,000 5,000 5,000 Subtotal Probation $34,000 $200,000 $32,000 $39,000 $36,000 $43,000 Public Health Vehicles 50,000 60,080 60,080 New - 2 vehicles 2020 & 2024 (2019 2 vehicles from PH Funds) Public Health Pharmaceutical Grade Storage 7,000 5,000 Refrigerator 2020, Freezer 2021 Public Health Mobile Sharp Interactive TV 8,000 Public Health Computers 21,600 From PH Funds Public Health Department Remodel/Workstations 79,000 5,400 2020 $2,400 NYM, (2019 FF from PH Funds) Subtotal Public Health $150,600 $80,480 $5,000 $0 $0 $60,080 Veteran's Service Vehicle 35,000 Replace 1 vehicle (2006) Subtotal Veteran's Service $0 $0 $0 $0 $0 $35,000 Total Community Services Division $372,300 $394,480 $122,000 $99,000 $96,000 $198,080 Finance Services Division Auditor-Treasurer Counter Workstations 15,000 Treasurer's counter workstations Auditor-Treasurer NeoPost Folder Inserter 28,500 28,500 28,500 28,500 5 year lease to own Subtotal Auditor-Treasurer $28,500 $43,500 $28,500 $28,500 $0 $0 Elections Voter Assist Units $307,600 Subtotal Elections $0 $307,600 $0 $0 $0 $0 Total Finance Services Division $28,500 $351,100 $28,500 $28,500 $0 $0 Internal Services Division Facilities - Courthouse Tuckpointing 50,000 Facilities - Government Service Center1 Human Services Carpet & Cable 77,000 This was pushed back from 2019 to 2020 voluntarily due to budget cut request Facilities - Government Service Center2 Assessor Carpet & Cable, 2 Offices 76,000 Facilities - Government Service Center Public Health Carpet & Cable 31,829 Facilities - Government Service Center Parking Lot Light Replacement 70,000 Facilities - Government Service Center Chiller Overhaul 63,000 Facilities - Government Service Center Vehicle 30,000 Facilities - Government Service Center New Ground Maintenance Garage 37,500 Facilities - Government Service Center County Fleet Parking Garage 200,000 Facilities - Government Service Center New Mower/Trade 21,500 Trade in Value $16,500 Facilities - 505 Building Simplex Upgrade 10,000 Facilities - Justice Building Hot Water Heater 17,878 Facilities - Justice Building Continental Washer 21,650 10,000 2020 washer cost $10,000, $5,000 was included in 2019 requests, included again in 2020 Facilities - Justice Building Upgrade Air Handlers 100,000 Facilities - Justice Building Purchase Lots 200,000 Facilities - Justice Building New Secure Drop Ceiling 20,500 OTTER TAIL COUNTY CAPITAL IMPROVEMENT PLAN EXPENDITURE SUMMARY BY DIVISION2020-2024 (Related programs noted by superscript) DIVISION/DEPARTMENT PROJECT 2019 2020 2021 2022 2023 2024 NOTES Internal Services Division, Continued Facilities - Sheriff's Office New Roof 36,000 Subtotal Facilities $151,357 $308,000 $50,500 $63,000 $0 $500,000 Information Technology GSC Camera System 42,000 Information Technology County Computer Replacements 60,000 120,000 123,600 127,300 131,100 135,000 4 year replacement rotation - maybe move to 01-061 operating budget? Information Technology Data Center Upgrade 75,000 80,000 82,500 85,000 87,500 90,000 Ongoing - maybe move to 01-061 operating budget? Information Technology EDMS System - LaserFiche 25,000 Information Technology Sound System Ottertail Ops Center 50,000 Subtotal Information Technology $160,000 $292,000 $206,100 $212,300 $218,600 $225,000 Safety/Emergency Management CodeRED Emergency Notification 15,000 20,450 20,450 20,450 20,450 20,450 EMPG Grant Funded Subtotal Safety/Emergency Management $15,000 $20,450 $20,450 $20,450 $20,450 $20,450 Total Internal Services Division $326,357 $620,450 $277,050 $295,750 $239,050 $745,450 Land Services Division Assessor2 Workstation Reconfiguration 63,261 Assessor Vehicles 26,000 25,000 25,000 25,000 25,000 25,000 Replace 1 per year Subtotal Assessor $26,000 $88,261 $25,000 $25,000 $25,000 $25,000 GIS Vehicle 35,000 Replace 1 vehicle GIS Air Photography 240,000 $300,000 every 2 years going forward, currently funded by Recorder's Compliance Account Subtotal GIS $0 $0 $0 $0 $240,000 $35,000 Recorder Pictometry 83,000 83,000 Funded by Recorder's Compliance Account Recorder Fidlar 85,000 85,000 85,000 85,000 85,000 85,000 Funded by Recorder's Technology Account Subtotal Recorder $168,000 $168,000 $85,000 $85,000 $85,000 $85,000 Total Land Services Division $194,000 $256,261 $110,000 $110,000 $350,000 $145,000 Sheriff Jail Portable Radios 40,000 34,000 34,000 Jail Jail Control Renovation 70,000 Jail Body Scanner 150,000 Jail Cellblock Tinting 55,000 Court Security Alarm Upgrade 7,000 Boat & Water Boat, Etc.60,000 Sheriff RAVE 911 Suite 10,000 7,500 7,500 7,500 $7,500 is annual fee going forward, move to operating budget? Sheriff Response Technologies/Panic Alarms 40,000 Sheriff Riot Gear/Body Armor/Weapons 38,000 Sheriff ARMER ASR Perham 500,000 ESB Grant $250,000; City of Perham $125,000 Sheriff Vehicles 382,245 483,020 498,020 513,020 528,020 543,020 Replace 10 vehicles per year Sheriff Portable Radio Upgrade 75,000 75,000 75,000 Sheriff Polaris Ranger UTV 35,000 Trade Sheriff Vehicles - Additional Staffing 135,000 138,900 142,800 146,700 150,600 2 new vehicles Sheriff Drone Upgrade 35,000 Sheriff Digital Recorder Upgrade 20,000 Sheriff Mobile Radio Upgrade 45,000 50,000 4-5 year process Total Sheriff $527,245 $822,020 $1,510,920 $773,320 $747,220 $751,120 2020-2024 OTTER TAIL COUNTY CAPITAL IMPROVEMENT PLAN EXPENDITURE SUMMARY BY DIVISION (Related programs noted by superscript) DIVISION/DEPARTMENT PROJECT 2019 2020 2021 2022 2023 2024 NOTES Public Works Division Highway Engineering GPS Survey Equipment 27,500 30,000 30,000 30,000 30,000 30,000 Highway Engineering Survey Grade Aerial Drone 16,000 Highway Engineering Survey Rugged Tablet 9,000 Highway Engineering Message Board 20,000 Highway Engineering Robotic Total Station System 25,000 Highway Engineering Vehicles 95,000 30,000 30,000 30,000 60,000 30,000 Replace 1/year (2 in 2023) Highway Maintenance Vehicles 76,000 76,000 38,000 39,000 79,000 81,000 2 in 2020, 2023 & 2024, 1 in 2021 & 2022 Highway Maintenance Roadside Disk Mowers 22,200 21,500 22,500 23,000 23,500 24,500 Net after Trade Highway Maintenance Ag Tractors With Loaders 134,000 276,000 286,000 Highway Maintenance Maintenance Garage - Pelican Rapids 2,000,000 G.O. Bond Funded Highway Maintenance Truck Type Bituminous Distributor 175,000 Replace Highway Maintenance Road Sweep Off Brooms 89,000 2 - 1 replace, 1 additional Highway Maintenance Skid Loader With Attachments 130,000 173,000 178,000 Highway Maintenance Equipment Trailers 53,000 2 Highway Maintenance Front End Loader Snow Blower 190,000 Highway Maintenance Motorgrader 295,000 Replace Highway Maintenance Storage/Wash Building - Fergus Falls 425,000 Highway Maintenance Cold Mix Building - New York Mills 65,000 Highway Maintenance Front End Loaders 175,000 180,000 198,500 Replace 1 each budget year Highway Maintenance Tandem Plow Trucks 510,000 524,000 540,000 556,000 566,000 Replace 2/year Highway Maintenance Tractor/Loaders 536,000 Highway Maintenance Drum Sanders 11,500 Highway Maintenance Mower Fergus Falls Garage 24,500 Highway Maintenance Garage Replacement - Battle Lake 2,500,000 Highway Maintenance Replace NYM and BL Salt Shed Covers 21,500 22,500 Highway Maintenance New York Mills Garage #20 Lot Overlay 30,000 Highway Maintenance Garage Security Card System 21,000 14,000 FF, NYM, Henning 2020; PP, BL 2021 Highway Maintenance Bituminous Paver 248,000 Replace Highway Maintenance Garage Security Cameras 30,000 20,000 FF, NYM, Henning 2020; PP, BL 2021 Subtotal Highway $951,700 $3,817,000 $1,348,000 $3,590,000 $1,335,000 $1,204,500 Land & Resource Vehicles 70,000 1 new/1 replace Subtotal Land & Resource $0 $70,000 $0 $0 $0 $0 Phelps Mill Mower 5,000 5,000 5,000 Replace on a 2 year cycle Phelps Mill Picnic Tables 7,000 10 tables Phelps Mill Resurface Park Road & Driveways 145,000 Phelps Mill Fish Passage 1,040,000 DNR/F&W funded Phelps Mill Mill Building Foundation Repair 400,000 $300,000 funded by MN Historical Society Phelps Mill Master Plan 60,000 Phelps Mill Septic System - Farm 10,000 Phelps Mill Replace Roadside Picnic Shelter Floor 10,000 Phelps Mill Reroof Picnic Shelters 10,000 Roadside & Riverside OTTER TAIL COUNTY CAPITAL IMPROVEMENT PLAN EXPENDITURE SUMMARY BY DIVISION 2020-2024 (Related programs noted by superscript) DIVISION/DEPARTMENT PROJECT 2019 2020 2021 2022 2023 2024 NOTES Public Works Division, Continued Phelps Mill Repair and Paint Picnic Shelters 5,000 Roadside & Riverside Phelps Mill Compact Skid Loader 50,000 New Phelps Mill Shoreline Repair 35,000 Phelps Mill Park Stairway Replacement 12,000 2 stairways from park to roadway Phelps Mill Replace Caretaker's House Garage 45,000 Phelps Mill Paint River Side of Mill Building 35,000 Phelps Mill Caretaker's House Furnace 5,500 Phelps Mill Reroof and Paint Caretaker's House 19,000 Phelps Mill Basement Hatch Caretaker's House 5,000 Subtotal Phelps Mill $5,500 $1,667,000 $75,000 $40,000 $57,000 $64,000 Solid Waste - Administration Master SW Plan 60,000 Solid Waste - Administration Mother's Room 50,000 Solid Waste - Administration Bathroom Remodel 30,000 Solid Waste - Administration Vehicle 30,000 Replace 1 vehicle Solid Waste - Battle Lake Compactor 35,000 Solid Waste - Battle Lake New Building 250,000Solid Waste - Fergus Transfer Front End Loader 200,000 Trade estimate $40,00 Solid Waste - Fergus Transfer Excavator 250,000 Trade estimate $60,000 Solid Waste - Fergus Transfer Push Wall 100,000 Solid Waste - Henning Transfer/Landfill Grinding Shingles (NEOT included)50,000 250,000 Solid Waste - Henning Transfer/Landfill Utility Vehicle 25,000 Solid Waste - Henning Transfer/Landfill New Building 2,000,000 500,000 Solid Waste - Henning Transfer/Landfill Rubber Tire Backhoe 100,000 Replace/relocate old Solid Waste - HHW HHW/Plow Truck 45,000 Solid Waste - HHW Storefront Remodel 10,000 Solid Waste - NE Transfer/Landfill Ash Reutilization/Building 1,000,000 Solid Waste - NE Transfer/Landfill Rubber Tire Backhoe 70,000 Solid Water - Parkers Prairie Compactor 40,000 Solid Waste - Pelican Rapids Transfer New Building/Updates 200,000 Solid Waste - Recycling Containers 65,000 65,000 65,000 65,000 65,000 65,000 Solid Waste - Recycling Storefront Remodel 10,000 Solid Waste - Recycling Hook Truck 200,000 200,000 Replace Solid Waste - Recycling Cages 8,500 Solid Waste - Recycling Packer Truck 200,000 Solid Waste - Recycling Glass SBUD Facility 400,000 $200,000 grant funded possible Solid Waste - Recycling Scale 250,000 Solid Waste - Recycling Baler 400,000 Solid Waste - Recycling Vehicle 30,000 Replace 1 vehicle Solid Waste - Recycling New Facility/Retrofit 2,000,000 2,000,000 Subtotal Solid Waste $438,500 $925,000 $4,680,000 $2,765,000 $1,610,000 $965,000 Total Public Works Division $1,395,700 $6,479,000 $6,103,000 $6,395,000 $3,002,000 $2,233,500 GRAND TOTAL $2,844,102 $8,923,311 $8,151,470 $7,701,570 $4,434,270 $4,073,150 OTTER TAIL COUNTY CAPITAL IMPROVEMENT PLAN EXPENDITURE SUMMARY BY DIVISION2020-2024 (Related programs noted by superscript)ESTIMATED CAPITAL PLANNED RECORDERS LOCAL/ COST IMPROVEMENT BOND TRADE IN USE OF FUND TECHNOLOGY/OTHER GOV'T OPERATING DIVISION/DEPARTMENT PROJECT 2020 FUND PROCEEDS VALUE BALANCE COMPLIANCE PARTICIPATION GRANTS BUDGET COMMUNITY SERVICES DIVISION Human Services Income Maintenance1 Workstations 29,000 29,000 Human Services Income Maintenance Vehicles 85,000 85,000 Subtotal Human Services $114,000 $114,000 $0 $0 $0 $0 $0 $0 $0 Probation New York Mills Remodel/Relocate 170,000 170,000 Probation Vehicles 30,000 30,000 Subtotal Probation $200,000 $200,000 $0 $0 $0 $0 $0 $0 $0 Public Health Vehicles 60,080 60,080 Public Health Pharmaceutical Grade Storage 7,000 7,000 Public Health Mobile Sharp Interactive TV 8,000 8,000 Public Health Department Remodel/Workstations 5,400 5,400 Subtotal Public Health $80,480 $80,480 $0 $0 $0 $0 $0 $0 $0 TOTAL COMMUNITY SERVICES DIVISION $394,480 $394,480 $0 $0 $0 $0 $0 $0 $0 FINANCE SERVICES DIVISION Auditor-Treasurer Counter Workstations 15,000 15,000 Auditor-Treasurer NeoPost Folder Inserter 28,500 28,500 Subtotal Auditor-Treasurer $43,500 $43,500 $0 $0 $0 $0 $0 $0 $0 Elections Voter Assist Units 307,600 307,600 Subtotal Elections $307,600 $307,600 $0 $0 $0 $0 $0 $0 $0 TOTAL FINANCE SERVICES DIVISION $351,100 $351,100 $0 $0 $0 $0 $0 $0 $0 INTERNAL SERVICES DIVISION Facilities - Courthouse Tuckpointing 50,000 50,000 Facilities - Government Service Center1 Human Services Carpet & Cable 77,000 77,000 Facilities - Government Service Center2 Assessor Carpet & Cable, 2 Offices 76,000 76,000 Facilities - Government Service Center New Ground Maintenance Garage 37,500 37,500 Facilities - Government Service Center New Mower/Trade 21,500 5,000 16,500 Facilities - Justice Building Continental Washer 10,000 10,000 Facilities - Sheriff's Office New Roof 36,000 36,000 Subtotal Facilities $308,000 $291,500 $0 $16,500 $0 $0 $0 $0 $0 Information Technology GSC Camera System 42,000 42,000 Information Technology County Computer Replacements 120,000 120,000 Information Technology Data Center Upgrade 80,000 80,000 Information Technology Sound System Ottertail Ops Center 50,000 50,000 Subtotal Information Technology $292,000 $292,000 $0 $0 $0 $0 $0 $0 $0 OTTER TAIL COUNTY CAPITAL IMPROVEMENT PLAN SUMMARY BY YEAR 2020 FUNDING SOURCES ESTIMATED CAPITAL PLANNED RECORDERS LOCAL/ COST IMPROVEMENT BOND TRADE IN USE OF FUND TECHNOLOGY/OTHER GOV'T OPERATING DIVISION/DEPARTMENT PROJECT 2020 FUND PROCEEDS VALUE BALANCE COMPLIANCE PARTICIPATION GRANTS BUDGET INTERNAL SERVICES DIVISION, Continued Safety/Emergency Management CodeRED Emergency Notification 20,450 20,450 Subtotal Safety/Emergency Management $20,450 $0 $0 $0 $0 $0 $0 $20,450 $0 TOTAL INTERNAL SERVICES DIVISION $620,450 $583,500 $0 $16,500 $0 $0 $0 $20,450 $0 LAND SERVICES DIVISION Assessor2 Workstation Reconfiguration 63,261 63,261 Assessor Vehicles 25,000 25,000 Subtotal Assessor $88,261 $88,261 $0 $0 $0 $0 $0 $0 $0 Recorder Pictometry 83,000 83,000 Recorder Fidlar 85,000 85,000 Subtotal Recorder $168,000 $0 $0 $0 $0 $168,000 $0 $0 $0 TOTAL LAND SERVICES DIVISION $256,261 $88,261 $0 $0 $0 $168,000 $0 $0 $0 SHERIFF Jail Portable Radios 34,000 34,000 Jail Cellblock Tinting 55,000 55,000 Sheriff Response Technologies/Panic Alarms 40,000 40,000 Sheriff Vehicles 483,020 483,020 Sheriff Portable Radio Upgrade 75,000 75,000 Sheriff Vehicles - Additional Staffing 135,000 135,000 TOTAL SHERIFF $822,020 $822,020 $0 $0 $0 $0 $0 $0 $0 PUBLIC WORKS DIVISION Highway Engineering GPS Survey Equipment 30,000 30,000 Highway Engineering Vehicles 30,000 30,000 Highway Maintenance Vehicles 76,000 76,000 Highway Maintenance Roadside Disk Mowers 21,500 21,500 Highway Maintenance Ag Tractors With Loaders 134,000 134,000 Highway Maintenance Maintenance Garage - Pelican Rapids 2,000,000 2,000,000 Highway Maintenance Storage/Wash Building - Fergus Falls 425,000 425,000 Highway Maintenance Cold Mix Building - New York Mills 65,000 65,000 Highway Maintenance Front End Loaders 175,000 175,000 Highway Maintenance Tandem Plow Trucks 510,000 510,000 Highway Maintenance Replace NYM and BL Salt Shed Covers 21,500 21,500 Highway Maintenance New York Mills Garage #20 Lot Overlay 30,000 30,000 Highway Maintenance Garage Security Card System 21,000 21,000 Highway Maintenance Bituminous Paver 248,000 248,000 Highway Maintenance Garage Security Cameras 30,000 30,000 Subtotal Highway $3,817,000 $1,817,000 $2,000,000 $0 $0 $0 $0 $0 $0 OTTER TAIL COUNTY CAPITAL IMPROVEMENT PLAN SUMMARY BY YEAR 2020 FUNDING SOURCES (Related programs noted by superscript)ESTIMATED CAPITAL PLANNED RECORDERS LOCAL/ COST IMPROVEMENT BOND TRADE IN USE OF FUND TECHNOLOGY/OTHER GOV'T OPERATING DIVISION/DEPARTMENT PROJECT 2020 FUND PROCEEDS VALUE BALANCE COMPLIANCE PARTICIPATION GRANTS BUDGET PUBLIC WORKS DIVISION, Continued Land & Resource Vehicles 70,000 70,000 Subtotal Land & Resource $70,000 $70,000 $0 $0 $0 $0 $0 $0 $0 Phelps Mill Mower 5,000 5,000 Phelps Mill Picnic Tables 7,000 7,000 Phelps Mill Master Plan 60,000 60,000 Phelps Mill Septic System - Farm 10,000 10,000 Phelps Mill Resurface Park Road & Driveways 145,000 145,000 Phelps Mill Fish Passage 1,040,000 1,040,000 Phelps Mill Mill Building Foundation Repair 400,000 100,000 300,000 Subtotal Phelps Mill $1,667,000 $327,000 $0 $0 $0 $0 $1,340,000 $0 $0 Solid Waste - Administration Master SW Plan 60,000 60,000 Solid Waste - Fergus Transfer Front End Loader 200,000 40,000 160,000 Solid Waste - Recycling Containers 65,000 65,000 Solid Waste - Recycling Hook Truck 200,000 200,000 Solid Waste - Recycling Glass SBUD Facility 400,000 200,000 200,000 Subtotal Solid Waste $925,000 $0 $0 $40,000 $0 $0 $0 $200,000 $685,000 TOTAL PUBLIC WORKS DIVISION $6,479,000 $2,214,000 $2,000,000 $40,000 $0 $0 $1,340,000 $200,000 $685,000 GRAND TOTAL $8,923,311 $4,453,361 $2,000,000 $56,500 $0 $168,000 $1,340,000 $220,450 $685,000 FUNDING SOURCES OTTER TAIL COUNTY CAPITAL IMPROVEMENT PLAN SUMMARY BY YEAR 2020 FUNDING SOURCE 2019 2020 2021 2022 2023 2024 County Program Aid Property Tax Levy Capital Improvement Fund 1,938,002 4,453,361 2,991,020 4,831,120 2,718,820 3,002,700 Bond Proceeds 2,000,000 Trade In Value 16,500 Planned Use of Fund Balance 284,600 Recorder's Technology or Compliance 168,000 168,000 85,000 85,000 85,000 85,000 Local/Other Government Participation 1,340,000 125,000 Grants 15,000 20,450 270,450 20,450 20,450 20,450 Operating Budget Governmental Funds Total $2,405,602 $7,998,311 $3,471,470 $4,936,570 $2,824,270 $3,108,150 FUNDING SOURCE 2019 2020 2021 2022 2023 2024 Trade In Value 40,000 60,000 Grants 200,000 Solid Waste Fund 438,500 685,000 4,620,000 2,765,000 1,610,000 965,000 Proprietary Funds Total $438,500 $925,000 $4,680,000 $2,765,000 $1,610,000 $965,000 GRAND TOTAL $2,844,102 $8,923,311 $8,151,470 $7,701,570 $4,434,270 $4,073,150 Gross Levy Requested $1,813,789 Balance comes from Capital Fund fund balance or other revenues (interest, auction, etc.) OTTER TAIL COUNTY CAPITAL IMPROVEMENT PLAN FUNDING SOURCE SUMMARY 2020-2024 GOVERNMENTAL FUNDS PROPPRIETARY FUNDS 5 YEAR FUNDING SOURCE 2020 2021 2022 2023 2024 TOTAL County Program Aid Property Tax Levy Capital Improvement Fund 4,453,361 2,991,020 4,831,120 2,718,820 3,002,700 $17,997,021 Bond Proceeds 2,000,000 $2,000,000 Trade In Value 16,500 $16,500 Planned Use of Fund Balance $0 Recorder's Technology or Compliance 168,000 85,000 85,000 85,000 85,000 $508,000 Local/Other Government Participation 1,340,000 125,000 $1,465,000 Grants 20,450 270,450 20,450 20,450 20,450 $352,250 Operating Budget $0 Governmental Funds Total $7,998,311 $3,471,470 $4,936,570 $2,824,270 $3,108,150 $22,338,771 5 YEAR FUNDING SOURCE 2020 2021 2022 2023 2024 TOTAL Trade In Value 40,000 60,000 $100,000 Grants 200,000 $200,000 Solid Waste Fund 685,000 4,620,000 2,765,000 1,610,000 965,000 $10,645,000 Proprietary Funds Total $925,000 $4,680,000 $2,765,000 $1,610,000 $965,000 $10,945,000 FUNDING SOURCE GRAND TOTAL $8,923,311 $8,151,470 $7,701,570 $4,434,270 $4,073,150 $33,283,771 For comparison purposes, 2019 Capital Improvement Fund use was $1,938,002. OTTER TAIL COUNTY CAPITAL IMPROVEMENT PLAN FUNDING SOURCE SUMMARY 2020-2024 GOVERNMENTAL FUNDS PROPRIETARY FUNDS August 27, 2019 Koble-MN Participation Agreement/ Business Associate Agreement Otter Tail County Public health is entering into an agreement with health intermediary organization (HIO) Koble- MN. Partnship4Helath CHB received a grant for health information exchange through the MN Department of Health and Koble will be the HIO we work with to connect with local hospitals to advance work in coordination of care. PartnerSHIP4Health Worksite Wellness recognition The Minnesota Department of Health conducted a workplace wellness survey in Spring 2018. The survey was divided into four sections: background information, wellness programs and goals, employee changes and leadership support. The results were recently shared in a June 24th news release. PartnerSHIP4Helath had 29 out of 50 of our area businesses participate in the survey, the highest participation number in the State. Two survey finding examples: Twenty-one out of twenty-nine employers (72.4%) working with Partnership4Health reported having healthy food options available at work after participating in SHIP for 1 year. In comparison, only six of the twenty-nine employers reported having healthy options at work when they just started working with SHIP. Twenty-five out of twenty-nine employers (86.2%) report that SHIP work has advanced their wellness program efforts Minnesota Hepatitis A epidemic The Minnesota Department of Health (MDH) has declared an outbreak of hepatitis A in multiple counties among people who use street drugs (injection or non-injection), are experiencing homelessness or unstable housing, or have been recently incarcerated Otter Tail County has not had any cases to date. 2018 Wellness Coordinator Survey: Partnership4Health Results (N=29) Background 2018 Wellness Coordinator Survey is a retrospective survey administered by the Minnesota Department of Health, Office of Statewide Health Improvement Initiatives to employers who had been working with local public health Statewide Health Improvement Partnership (SHIP) partners for at least one year as of February 2018. The survey was divided into four sections: background information, wellness programs and goals, employee changes and leadership support. The survey, taken between February 2018 and April 2018, had a response rate of 45% (194 employers). Results were presented in aggregate in the “SHIP Workplace Wellness: Building a Culture of Health.” This report can be found on the SHIP Reports website under Evaluation Studies: https://www.health.state.mn.us/communities/ship/reports/index.html. Local level results were available to those SHIP partners in which the response rate was 60% or higher. Partnership4Health Results Twenty-nine of 50 Partnership4Health SHIP workplace wellness employers responded to the survey for a response rate of 60%. Because the number of respondents is small, it is recommended that you use numerator and denominator when presenting survey results. For example: Twenty-one out of twenty-nine employers (72.4%) working with Partnership4Health reported having healthy food options available at work after participating in SHIP for 1 year. In comparison, only six of the twenty-nine employers reported having healthy options at work when they just started working with SHIP. 2 0 1 8 WE L LN E SS C O OR D I N A TO R S UR V E Y: P A R TN E R SH IP 4 HE A L TH RE S UL TS 2 Demographic Tables Table 1: Your position (select all that apply): Position of Interview Respondent N % Human Resources Officer 7 24.1% CFO 2 6.9% CEO 0 0.0% Safety 1 3.4% Administrative Staff 0 0.0% Other 20 69.0% Table 2: How long has your organization worked with SHIP? Years of SHIP N % 1 to 2 years 4 13.8% 3 to 4 years 11 37.9% 5 or more years 11 37.9% Don't Know 3 10.3% Table 3: Please indicate the total number of employees that are employed at this organization in a typical year. This includes full-time, part-time, temporary, and seasonal employees: Number of Employees N % Under 20 1 3.4% 20-49 2 6.9% 50-99 5 17.2% 100-149 6 20.7% 150-299 5 17.2% 300-999 8 27.6% 1000-2999 0 0.0% 3000 and over 1 3.4% 2 0 1 8 WE L LN E SS C O OR D I N A TO R S UR V E Y: P A R TN E R SH IP 4 HE A L TH RE S UL TS 3 Wellness Program Goals and Impact Table 4: Please indicate which definition most closely matched the status of your wellness program before you started working with SHIP? Wellness Program Functionality Before SHIP Currently N % N % Fully functional 1 3.4% 14 48.3% Developing 6 20.7% 14 48.3% Just starting 12 41.4% 0 0.0% No program 8 27.6% 1 3.4% Don't know 2 6.9% 0 0.0% Table 5: To what extent do you agree with the following statement? SHIP work has advanced your wellness program efforts? N % Strongly Agree 14 48.3% Agree 11 37.9% Undecided 4 13.8% Disagree 0 0.0% Strongly Disagree 0 0.0% Table 6: Please indicate how important the following wellness program goals were to your organization before you started working with SHIP: N=7 Before SHIP Very important Important Moderately important Slightly important Not important Don’t know Wellness Program Goals Importance N % N % N % N % N % N % Increasing productivity 3 42.9% 2 28.6% 1 14.3% 1 14.3% 0 0.0% 0 0.0% Reducing health care costs 3 42.9% 2 28.6% 1 14.3% 1 14.3% 0 0.0% 0 0.0% Creating safer employees 4 57.1% 1 14.3% 1 14.3% 1 14.3% 0 0.0% 0 0.0% Building a culture of health 2 28.6% 3 42.9% 1 14.3% 0 0.0% 1 14.3% 0 0.0% 2 0 1 8 WE L LN E SS C O OR D I N A TO R S UR V E Y: P A R TN E R SH IP 4 HE A L TH RE S UL TS 4 Table 7: Please indicate how important the following wellness program goals are to your organization currently: Currently Very important Important Moderately important Slightly important Not important Don’t know Wellness Program Goals Importance N % N % N % N % N % N % Increasing productivity 15 51.7% 2 6.9% 2 6.9% 1 3.4% 0 0.0% 1 3.4% Reducing health care costs 0 0.0% 6 20.7% 4 13.8% 0 0.0% 1 3.4% 0 0.0% Creating safer employees 15 51.7% 11 37.9% 2 6.9% 0 0.0% 1 3.4% 0 0.0% Building a culture of health 19 65.5% 8 27.6% 2 6.9% 0 0.0% 0 0.0% 0 0.0% Table 8: What information did your organization use to measure workplace wellness program outcomes over the last 12 months (select all that apply)?” Data N % Did not measure workplace wellness outcomes 9 31.0% Biometric data (from a health screening) 4 13.8% Health risk information (from personal health assessments) 3 10.3% Health behavior change data 5 17.2% Employee engagement (through a culture or organizational development assessment 13 44.8% Health care utilization or medical costs 7 24.1% Absenteeism or presenteeism data 4 13.8% Employee turnover data 3 10.3% Workers’ compensation claims 6 20.7% Short-term disability data 2 6.9% Safety reports 6 20.7% 2 0 1 8 WE L LN E SS C O OR D I N A TO R S UR V E Y: P A R TN E R SH IP 4 HE A L TH RE S UL TS 5 Table 9: The following is a list of wellness strategies. Please indicate if the strategies were in place before SHIP, are currently in place, and if your employees are utilizing these strategies: Implemented Wellness Strategies Before SHIP Currently N % N % Flex time to be physically active during work 6 20.7% 12 41.4% Healthy food served at company functions 6 20.7% 20 69.0% Healthy food options available for purchase at work (e.g. vending machines, cafeterias, snack stations) 6 20.7% 21 72.4% Walking meetings 2 6.9% 6 20.7% Local fitness facilities subsidies 16 55.2% 18 62.1% Onsite fitness facilities 3 10.3% 9 31.0% Active commuting supports (e.g. bike racks, showers) 12 41.4% 17 58.6% Tobacco-free campus 14 48.3% 17 58.6% Tobacco cessation supports (e.g. cessation programs) 17 58.6% 24 82.8% Breastfeeding friendly rooms 12 41.4% 23 79.3% Breastfeeding support (e.g. break time) 15 51.7% 22 75.9% Table 10: Please indicate the degree to which the following are barriers to implementing a workplace wellness program at your organization: Barriers to Implementing Wellness Strategies Major barrier Minor barrier Not a barrier Don’t know N % N % N % N % Staff time to implement wellness program 8 27.6% 14 48.3% 7 24.1% 0 0.0% Insufficient budget for workplace activities 13 44.8% 7 24.1% 9 31.0% 0 0.0% Lack of leadership support 2 6.9% 6 20.7% 21 72.4% 0 0.0% Program not tied to organizational goals 2 6.9% 7 24.1% 17 58.6% 3 10.3% Market forces (e.g. business cycles, economic downturn) 1 3.4% 8 27.6% 15 51.7% 5 17.2% Employee turnover 2 6.9% 7 24.1% 20 69.0% 0 0.0% Lack of employee interest 8 27.6% 15 51.7% 6 20.7% 0 0.0% Employee time constraints 15 51.7% 12 41.4% 2 6.9% 0 0.0% 2 0 1 8 WE L LN E SS C O OR D I N A TO R S UR V E Y: P A R TN E R SH IP 4 HE A L TH RE S UL TS 6 Table 11: Please indicate how useful the following resources would be to advancing your SHIP workplace wellness program to a higher level: Resources Very useful Useful Not useful Don’t know N % N % N % N % Health information/resources 4 13.8% 16 55.2% 9 31.0% 0 0.0% Guidance on how to track progress or success 11 37.9% 14 48.3% 4 13.8% 0 0.0% Guidance on how to choose reputable vendors 6 21.4% 12 42.9% 8 28.6% 2 7.1% Information on how to start a wellness program 6 21.4% 6 21.4% 14 50.0% 1 3.6% Guidance on incentives design/use 10 34.5% 14 48.3% 5 17.2% 0 0.0% Information on increasing employee participation 15 51.7% 10 34.5% 3 10.3% 1 3.4% Information on obtaining management support 6 20.7% 12 41.4% 9 31.0% 1 3.4% Guidance on program design 7 24.1% 14 48.3% 7 24.1% 0 0.0% Employee Changes Table 12: How have your employees’ attitudes regarding wellness changed since participating in the SHIP workplace wellness program Employees’ attitudes regarding wellness changed since participating in the SHIP workplace wellness program N % More positive 22 75.9% More negative 0 0.0% No change 6 20.7% Table 13: Based on your observations, please indicate how employees’ health behaviors have changed since participating in the SHIP workplace wellness program Behaviors Increased No change Decreased Don’t know NA N % N % N % N % N % Healthy food and beverages consumed at work 25 86.2% 0 0.0% 0 0.0% 1 3.4% 0 0.0% Physical activity 23 79.3% 2 6.9% 0 0.0% 2 6.9% 0 0.0% Tobacco use 1 3.4% 1 3.4% 6 20.7% 10 34.5% 0 0.0% 2 0 1 8 WE L LN E SS C O OR D I N A TO R S UR V E Y: P A R TN E R SH IP 4 HE A L TH RE S UL TS 7 Leadership Outcome Tables Table 14: On a scale of 1 to 7, to what extent is management committed to improving employee health? Leadership Commitment Before SHIP Currently 0 - don't know 7 0 1 - not at all 0 0 2 1 0 3 2 1 4 - somewhat 9 4 5 3 7 6 2 7 7 - completely 2 7 Table 15: The following is a list of statements that describe how an organization can support workplace wellness. Select all that currently apply to your organization: N % Management participates in health and wellness activities 22 75.6% Work decisions are made considering employee health 14 48.3% Employees are encouraged to balance work and home life 21 72.4% There are positive healthy role models at work 22 75.6% Leaders discuss the value of improving employee health and well-being 16 55.2% Workplace wellness communications are sent to employees from senior leaders and middle management 15 51.7% Our workplace supports workplace wellness goals with all employees 18 62.1% Leaders publicly recognize employees for healthy actions or health-related achievements 21 72.4% 2 0 1 8 WE L LN E SS C O OR D I N A TO R S UR V E Y: P A R TN E R SH IP 4 HE A L TH RE S UL TS 8 Acknowledgements 2019 SHIP Workplace Wellness: Building a Culture of Health report was a collaborative effort between the OSHII Evaluation and Surveillance and Healthy Systems teams. Team members who wrote this report include Kim Edelman, Holly Glaubitz, Asha Hassan, Kris Haugen, Winnie Lindstrom and David Simmons. A special thanks to our local public health partners for their willingness to participate in this evaluation study, and their tireless efforts to improve workplace wellness in their communities. Our teams are also grateful to the SHIP Workplace Wellness Technical Assistance Team: Jason Bergstrand, Karen Nitzkorski, Nicole LaChapelle-Strumski and Melissa Matson for their guidance throughout the development of this report, as well as their support they provide to our SHIP local public health partners. Yellowing of skin or eyes (jaundice) Eating or drinking Fever Nausea, vomiting, diarrhea Who is at high risk? • People who use injection and non-injection drugs • People experiencing homelessness or with unstable housing • Men who have sex with men • People with direct contact with someone who has hepatitis A • Travelers How is hepatitis A spread? What are the symptoms? Other symptoms include: stomach pain, dark pee, pale poop, tiredness, and lack of appetite. If you have these symptoms, please contact your health care provider. Sex with people who have hepatitis AUnwashed hands Sharing syringes and drug use equipment How can hepatitis A be prevented? Get vaccinated.* It’s the best way to prevent hepatitis A. 651-201-5414 or 1-877-676-5414www.health.state.mn.us/hepatitisApril 2019 Adapted with permission from the Tennessee Department of Health What is hepatitis A? • Hepatitis A is a serious liver disease caused by the hepatitis A virus. • It can make you very sick and lead to hospitalization and sometimes death. Wash hands with soap and water. What to know about hepatitis A * If you don’t have insurance, you can get vaccine for free or low cost: www.health.state.mn.us/uuavsearch. Psick Capitol Solutions, Inc. 6 West Fifth Street, 7th Floor, Saint Paul, MN 55102 Telephone (952) 200-4499 spsick@psickcapitolsolutions.com August 14, 2019 Commissioner Douglas Huebsch, Chair Otter Tail County Otter Tail County Government Services Center 520 West Fir Avenue Fergus Falls, MN 56537 RE: Legislative Representation Agreement Dear Commissioner Huebsch: It has been a pleasure to present Otter Tail County for the past year, and I am pleased to submit the following agreement letter to you and the Otter Tail County Board of Commissioners to provide legislative representation for the 2020 legislative session and interim. On behalf of Psick Capitol Solutions, Inc., I will continue to represent Otter Tail County before the Minnesota Legislature during the 2020 legislative session and interim, as well as with the Governor, Lt. Governor and staff, Executive Branch Agencies, and other governmental bodies as needed. I will work with you and other members of the Otter Tail County Board of Commissioner and staff to determine the exact scope of work and legislative priorities for the County. However, legislative representation will include, at a minimum: attendance at relevant House and Senate committee hearings, drafting of legislation and amendments as needed, securing bill authors, monitoring bill introductions, weekly communication and Capitol Update Reports during the legislative session, monitoring House and Senate Floor debates, scheduling and participating in legislator meetings, strategic advice regarding legislation, attending County Board meetings as requested and other activities mutually agreed upon. We have agreed upon a representation period of October 1, 2019 through December 31, 2020 at a rate of $3,000.00 per month. I will submit statements at the beginning of each month. Sarah J. Psick Psick Capitol Solutions, Inc. 6 West Fifth Street, 7th Floor, Saint Paul, MN 55102 VIA E-Mail Psick Capitol Solutions, Inc. 6 West Fifth Street, 7th Floor, Saint Paul, MN 55102 Telephone (952) 200-4499 spsick@psickcapitolsolutions.com Commissioner Douglas Huebsch August 14, 2019 Page 2 The flat fee retainer will include out-of-pocket expenses such as parking, cellular phone usage and miscellaneous office expenses. Any directly related expenses incurred on behalf of the Otter Tail County must be approved in advance. As required by law, I will register with the Minnesota Campaign Finance Board as representing Otter Tail County and will abide by all professional rules, regulations and responsibilities. If the terms set out above meet with your approval, please sign one copy of this letter, and return to me. If you have further questions, please feel free to contact me. I very much look forward to continuing representing Otter Tail County and working with you and the members of the Otter Tail County Board of Commissioners and staff. Thank you. Sincerely, Sarah J. Psick, President Psick Capitol Solutions, Inc. OTTER TAIL COUNTY By: Commissioner Douglas Huebsch, Chair Dated: cc: John Dinsmore, County Administrator Nicole Hansen, Human Resources Director Nick Leonard, Communications and External Relations Director MEMORANDUM TO COUNTY COMMISSIONERS FROM CHRIS MCCONN, P.E. DIRECTOR OF SOLID WASTE RE PROFESSIONAL SERVICE AGREEMENTS FOR SOLID WASTE MASTER PLAN DATE AUGUST 21, 2019 On behalf of the solid waste department, we request approval of the attached proposals from SRF and Foth to work jointly on a solid waste master plan. The costs of the project are summarized below. Consultant Contract/Addenda Amount Foth Infrastructure & Environment, LLC $97,500 SRF Consulting Group, Inc. $47,477.50 Total $144,977.50 I:\Recycling\M PUP Trailer 06112019.docx X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx Eagle Point II 8550 Hudson Blvd. North, Suite 105 Lake Elmo, MN 55042 (651) 288-8550 · Fax: (651) 288-8551 www.foth.com July 18, 2019 Mr. Chris McConn, P.E. Solid Waste Director 1115 North Tower Road Fergus Falls, MN 56537 Dear Chris: RE: Otter Tail County Solid Waste Management Plan Update Project Thank you for the opportunity for Foth and SRF to provide this scope of work and budget to assist Otter Tail County to develop a Solid Waste Master Plan. Based on our discussions and past experience, we feel we have a good understanding of your needs in this area, and we are confident in our ability to provide the services you desire. Our project objectives and approach, along with the specific tasks that will be addressed, are described below. If our scope of work, budget, and schedule meet with your approval, please indicate your acceptance by email to Bruce Rehwaldt at bruce.rehwaldt@foth.com and both firms will submit our independent contracting documents to you for signatures. We look forward to working with the County with the execution of this project. If you have questions regarding our proposal, please call Bruce at (651) 288-8598. Sincerely, Foth Infrastructure & Environment, LLC SRF Consulting Group, Inc. Bruce D. Rehwaldt, P.E., LEED AP Craig Vaughn, P.E., PTOE Senior Client Manager Principal cc: Debra Casmer, Business Development Specialist, Foth Enclosures X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx Otter Tail County Solid Waste Fergus Falls, Minnesota Otter Tail County Solid Waste Master Plan July 18, 2019 Scope of Work I. Our Understanding of Your Project As described in Otter Tail County’s (the County) current solid waste management plan, the County has spent the past twenty-five (25) years developing an integrated solid waste management system that includes accessible, cost-effective solid waste management options for its residents, businesses, and visitors. The County’s system has focused on recycling and proper management of waste. Extensive planning has been conducted to determine the best locations for waste and recycling collection and management sites. As discussed during the June 27, 2019, solid waste plan kickoff meeting, the County is committed to taking solid waste management, and associated planning, to the next level, working towards a zero-landfill, circular economy solution. The anticipated scope of work for the solid waste planning project to be undertaken in 2019 and 2020 will include the general tasks outlined below, although the scope may be revised throughout the project at the direction of the County. Foth and SRF will team throughout the project, with Foth focusing on data and specific solid waste management tasks and SRF focusing specifically on the community/public engagement activities. The outcome of the work will be the 2020 Solid Waste Master Plan (Plan). The kick-off meeting for the project occurred in Fergus Falls on June 27, 2019. Attendees included Otter Tail County, Foth, and SRF. The goals for the meeting were to establish and memorialize the overall project goals, brainstorm ideas for public engagement, and establish a targeted approach for the project. As discussed at the meeting, the County Board is interested in moving in the direction of a “Towards Zero Landfill,” if not a “Towards Zero Waste” position in the County, although this has not been memorialized anywhere to date. The County recognizes that certain improvements are also needed, e.g., at Henning Transfer Station, which has exceeded its useful life. The County needs a “north arrow” to guide such improvements/decisions and wants to gain an understanding of what that will take financially. To achieve the County’s desired outcomes two basic questions to be answered in the final plan: 1) What do we want to look like in 25 years; and 2) What policies, programs, and facilities do we need to “promote, encourage, and/or enhance” to get there? The Foth/SRF team understands the value and importance of engaging the public in any decision- making and in the scoping and details for the Plan. X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx II. Scope of Services Task 1 – Project Management/Coordination Foth and SRF have identified a number of planned activities that do not specifically “fit” into the following tasks. These tasks have been complied into a singular administrative task identified as “Project Management/Coordination.” Specific work items included in this task include regular project meetings with the project management team (PMT), typically via Skype or in concert with other activities, to provide updates on project status and deliverables. Twelve hours of meeting time is allowed in the budget. Additional time is allotted to quality control activities and scheduling. Task 2 – Public Engagement Round One: Focus Groups The first phase of public engagement will entail informing the public of the plan and gathering initial feedback to establish formal goals, objectives, and performance standards for the Plan development. As discussed at the kickoff meeting, the scope of the public engagement for this initial engagement will conceptually include the following: ¨ Coordination of four (4) “Focus Group” events throughout the County (one event in each of the four quadrants). The focus groups will target a broad cross-section of potential interests in the County, including residents, institutional, commercial, industrial, and hauler representatives. SRF and Foth will work with the PMT to determine the invite list for each Focus Group meeting; ¨ Preparation for the meetings would include the development of outreach materials and, potentially, announcements and updates to the County website. Project Team participation at each meeting is anticipated to include SRF (assumed one (1) representative), Foth (assumed one (1) representative), and the County (assumed 1-2 representatives). Additional Foth or SRF members can be added, but will increase the overall cost of the project. Deliverables ¨ Upon completion of the four (4) focus groups meetings, Foth, SRF, and Otter Tail County will meet to discuss the feedback received during the meetings and, using that information, and guidance from the County Board, will focus and finalize the goals and objectives for the plan. A vision statement will also be prepared for use in subsequent public engagement activities and reporting. Considerable time may be spent on this task, as the vision statement, goals and objectives will drive the rest of the project and if they change mid-stream, it may be necessary to re-start the entire process. ¨ A meeting summary will be prepared for this round of engagement. ¨ It is anticipated that one outcome from this round of public engagement will be the identification of specific waste minimization goals for each of the targeted milestone years (e.g., 5, 10, 15, 20, and 25 years). X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx Task 3 – Public Engagement Round Two: Open Houses Under the planning scenario discussed at the June 27, 2019, Kickoff Meeting, the second phase of public engagement will occur in the form of Open Houses, where the general public will be informed of the County’s intent to develop a plan and input and feedback will be sought for consideration in developing the plan. The scope of this second round of public engagement will conceptually include the following: ¨ Coordination of four (4) “Open House” events throughout the county (four quadrants). ¨ Preparation for the meetings will again include the development of supporting outreach/display materials for the Open Houses, and announcements and updates to the County website. Project Team participation at the meetings is anticipated to include SRF (assumed two (2) representatives), Foth (assumed one (1) representative), and the County (assumed 1-2 representatives). Additional Foth or SRF members can be added but will increase the overall cost of the project. Meetings our expected to be no longer than 2 hours in length. Travel time is included in the budget. The County will secure meeting locations in each of the quadrants. Deliverables ¨ After each of the Open Houses, Foth, SRF, and Otter Tail County will briefly meet to discuss and document the feedback received for consideration in finalizing the Plan and Foth will develop minutes for distribution to the group. Task 4 – Public Engagement Round Three – Online Survey The development of an online survey provides an additional opportunity for engagement with residents and stakeholders that cannot attend an in-person engagement event. SRF and Foth will work with the PMT and PRC to review the public engagement plan and the overall Plan development tasks to determine the appropriate opportunity to utilize an online survey. The survey could be used early in the process to gain general feedback on current practices; mid-way through the process to rate potential solutions; or near the end to review the draft plan. A platform such as SurveyMonkey will be used to host the online survey, and paper copies can be made available. Deliverables ¨ SRF will develop draft survey questions to be reviewed by the PMT/PRC. The survey will be hosted online for a minimum of 25 days. ¨ SRF will prepare a summary of survey results to be shared with the PRC and the public. Task 5 – Characterization of Existing Conditions/Forecast of Anticipated Conditions Concurrent with the initial public focus group engagements, Foth will review Otter Tail County’s 2013 County Solid Waste Management Plan (SWMP), supplemental data from the 2016 West Central Regional Recycling project, and the current goal volume tables (GVT), as well as readily available Select Committee on Recycling and the Environment (SCORE) information. The purpose of the review will be to characterize existing waste and recycling generation in Otter Tail County and Solid Waste Administrator’s Association (SWAA) District IV. In addition to Otter Tail, District IV X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx includes the following counties: Becker, Clay, Douglas, Grant, Pope, Stevens, Todd, Traverse, Wadena, and Wilkin Counties. Foth anticipates that the baseline information to be gathered and compiled under this task will be readily available from the Minnesota Pollution Control Agency (MPCA) or from the Solid Waste Administrators for each of the District IV member counties. The available information will be used to establish a baseline waste and recyclables database (e.g., updated Goal Volume Table or GVT) reflecting the current state for evaluation in this study. Using the updated baseline information, and current information on industry waste and recycling trends, Foth will prepare forecasts of anticipated solid waste and recycling volumes and update the GVT, or equivalent, for the target years established during the kickoff meeting (e.g., 5, 10, 15, 20, and 25 years). The forecasts will be made using a combination of population/demographics projections developed by SRF for recently-completed transportation planning in Otter Tail County and/or the State Demographer’s published county population projections for 2015 through 2050 for the remaining counties in SWAA District IV. Deliverables ¨ Baseline and forecast of anticipated solid waste and recycling volumes reflected in updated Goal Volume Table (GVT) or similar for Otter Tail and District IV counties. ¨ Draft language describing waste and recyclables volumes for the Plan. Task 6 – Public Engagement Round Four – Plan Review Committee Meetings Under the planning scenario discussed at June 27, 2019, Kickoff Meeting, the fourth phase of public engagement will involve the establishment of a Plan Review Committee (PRC) to actively participate in development and review of working drafts of concepts and documents throughout the development of the plan. At this time, the makeup of the PRC is expected to include 4-5 individuals from each of the quadrants visited during the Focus Group meetings and the final invite list will be determined by the PMT. Engagement through the PRC will ensure that the public’s interests, as identified during the focus groups and open houses, are adequately, and appropriately, addressed in the plan. The tasks associated with this phase of public engagement will occur throughout the project and concurrent with the evaluation of emerging technologies, trends, completion of the future systems analysis, development of the implementation and education plan, and drafting of a Solid Waste Management Plan to be shared with the public at open houses (the fourth round of engagement). As discussed at the kickoff meeting, the scope of this fourth round of public engagement will conceptually include the following: ¨ Coordination of a total of three (3) Plan Review Committee meetings, each lasting no longer than two hours. The meetings are expected to occur approximately quarterly throughout the planning process. ¨ The County may also elect to engage school-age children (4th graders) to enhance further/encourage public engagement, although school engagement is not currently included in the budget. X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx Preparation for the meetings will again include the development of supporting outreach materials and, potentially, announcements and updates to the County website. Project Team participation at the meetings is anticipated to include SRF (assumed one (1) representative), Foth (assumed one (1) representative), and the County (assumed 1-2 representatives). Additional Foth or SRF members can participate but will increase the overall cost of the project. Deliverables ¨ After each of the Plan Review Committee meetings, Foth, SRF, and Otter Tail County will briefly meet to discuss the feedback received during the meetings. Minutes will be prepared by Foth for distribution to the group. At the County’s direction, the meetings may also be posted to the County web site. Task 7 – Emerging Technologies, Trends Evaluation, and Future System Analysis Under this Task, the current state of emerging technologies and trends will be evaluated for application under a future waste and recycling model for Otter Tail County. The knowledge and experience of the team will be used to identify the most likely available technology for use in developing an alternatives analysis to evaluate possible waste and recycling management scenarios that will satisfy the County’s waste minimization goals for each of the target evaluation years. The focus will remain on reduce, reuse, and recycle alternatives first, consistent with the State of Minnesota’s designated hierarchy and public policy. At Otter Tail County’s direction, the evaluation may include consideration of cost and service sharing arrangements amongst the neighboring counties. As discussed at the Kickoff meeting, Otter Tail County is committed to refuse-to-energy (RTE) for the foreseeable future, relying on the Perham Resource Recovery Facility as its primary management tool for MSW generated within the County. The County is currently diverting approximately 25% of its MSW to North Dakota Landfills, a significant portion of that being hard to handle or bulky waste, which the County hopes to be able to process, or otherwise manage so that it is no longer landfilled. Additional MSW capacity appears to be available in the nearby Pope- Douglas RTE facility to satisfy the capacity needs of Otter Tail County into the foreseeable future, without relying any further on landfill capacity. Based on the on-going RTE scenario, the initial assessment of emerging technologies to be evaluated/considered is expected to focus (potentially) on: MSW processing to reduce the volume of material disposed in landfills in North Dakota (e.g. bulky waste); construction and demolition waste processing/recycling/diversion; ash utilization (possibly in County transportation/roads); and enhanced recycling, including organics, and potentially county-wide curbside recycling collection. With respect to the technologies to be considered, the County wants to focus on proven technology. They do not want to be “first.” The 2013 County SWMP included evaluation of both long-term and short-term costs associated with management and disposal options. The process included the planned construction and operations of strategically located facilities in each of the four (4) quadrants of the county (northeast, northwest, southeast, and southwest) with an additional facility more centrally located to reflect high seasonal population uses associated with the number of lakes and recreational areas X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx in the central portion of the county. For this project, likely changes in the demographics and density growth within the County will be considered, again using information from the recently completed transportation planning work and/or information from the State Demographer, to re- evaluate and project/target future service areas and facilities that may be needed under the longer- term development plan. Critical to this analysis is the evaluation of potential costs for the implementation/application of specific technologies within the County. Deliverable ¨ Draft Language on Emerging Technologies, Trends Evaluation, and Future System Analysis for inclusion in the Plan. Task 8 – Implementation and Education Plan An Implementation and Education Plan will be developed upon completion of Task 6 to guide the achievement of the solid waste and recycling goals and objectives established in the vision statement, goals and objectives identified early in the process. One of the key deliverables for this task will be to identify how the specific implementation goals, objectives, and performance standards are expected to be met for each of the targeted milestone years (e.g., 5, 10, 15, 20, and 25 years). A significant component of the overall Plan is anticipated to revolve around public education and on-going public engagement, including activities in the local schools, public events, and readily available information on the County website. Public education is critical to the County’s ability to efficiently process materials and limit residual materials that might otherwise be landfilled. Examples of educational tools might be multi-lingual signage to reflect changing demographics and clear labeling and descriptions to minimize the amount of “wish-cycling” in curbside collection bins and recyclable materials in MSW bins ending up at Perham. Deliverables ¨ Draft language on Implementation and Education for inclusion in the Solid Waste Master Plan. Task 9 – Compile Draft Solid Waste Master Plan A draft Plan will be compiled from the previously-completed tasks summarizing the information obtained or developed for review and consideration by the planning group (Otter Tail County, Foth, and SRF) and the plan review committee. The group may again decide to participate in a working/brainstorming event, possibly including the Plan Review Committee to discuss the plan and process for implementation of the overall plan. The overall goal is to identify opportunities for improved waste diversion and management systems that have the potential to achieve the identified goals and objectives unique to the needs of Otter Tail County. At the same time, we must ensure that the services and corresponding costs match the expectations of the public for services offered. Deliverables ¨ Draft Plan X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx Task 10 – Public Engagement Round Five – Open Houses Under the planning scenario discussed at the June 27, 2019, Kickoff Meeting, the fifth phase of public engagement will occur in the form of another round of Open Houses, where the public will be informed of the plan status/outcomes and input and comments sought for consideration in finalizing and implementing the plan. The scope of this fifth round of public engagement will conceptually include the following: ¨ Coordination of a total of four (4) “Open House” events throughout the county (four quadrants). ¨ Preparation for the meetings will again include the development of supporting outreach/display materials for the Open Houses, and announcements and updates to the County website. Project Team participation at the meetings is anticipated to include SRF (assumed two (2) representative), Foth (assumed one (1) representative), and the County (assumed 1-2 representatives). Additional Foth or SRF members can participate but will increase the overall cost of the project Deliverables ¨ After each of the Open Houses, Foth, SRF, and Otter Tail County will briefly meet to discuss and document the feedback received for consideration in finalizing the Plan. The information will be complied by Foth and distributed to the Team. Minutes will be prepared by Foth for distribution to the group. At the County’s direction, the meetings may also be posted to the County web site. Task 11 – Finalize Solid Waste Master Plan The final task of the project will be to finalize the Plan. As noted, it is anticipated that a draft plan will be prepared, incorporating the comments heard at the Open Houses, and distributed to the planning group and Plan Review Committee for review and comment. Upon receipt of comments, the report will be finalized and distributed to the County in both hard and electronic versions. At this time, the budget does not currently include presentation of the Plan to the County Board. Deliverables ¨ Draft of Final Solid Waste Master Plan for review by planning group (and Plan Review Committee). ¨ Final Solid Waste Master Plan. III. Owner Responsibilities Otter Tail County Solid Waste is responsible for the following information and activities: ¨ Provide a single contact source for review, comment, and decision making on all issues related to the project. ¨ Identify and obtain participation agreements with all focus group members. ¨ Assist team with setting up meeting location/logistics, event notifications, press releases, and coordination with attendees. ¨ Attend Focus Group, Plan Review, and Open House meetings with team. ¨ Provide background facility and solid waste related information/data as available. X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx IV. Project Team Foth Infrastructure & Environment, LLC Bruce Rehwaldt is a professional engineer with over 30 years of experience as a client/regulator liaison, project manager, design engineer, planner, and construction manager for permitting, design, and construction of solid waste, brownfields redevelopment, remediation, and animal agriculture projects. He applies his technical expertise to the implementation of cost-effective, common-sense solutions to difficult problems. Bruce manages and prepares design documents, specifications, and reports for a wide range of solid waste projects involving landfill permitting, horizontal and vertical expansion, closure, landfill gas management and utilization (landfill gas to energy), leachate management, including recirculation and bioreactor operations, compost, and transfer operations. Bruce led the evaluation of alternatives and opportunities for enhanced recycling for west-central Minnesota, led by Otter Tail County led. The project included a comparison of the financial and environmental impacts associated with a regional single-stream material recovery facility (MRF) to reasonable alternatives, including hauling single-stream recyclables long-distance to existing facilities in the Twin Cities market area. Jennefer Klennert is a technical consultant with 27 years of negotiations, program planning, and relationship building in the environmental industry. She has a strong strategic and marketing sense with contract management skills. Her background includes authoring technical and research-based documents, operations, problem resolution, and a focus on partnerships. She specializes in city, county and public sector relationships, as well as public-private partnerships. She is also a strategic consultant for the owner of a 500,000 ton per year refuse-derived fuel facility, assisting with operations and ongoing, system-wide analysis of waste flows in the two counties including landfills, transfer stations, and other facilities. Jennefert was a co-author of design for processing enhancements study reviewing various future equipment additions to a large waste processing facility owned by the Recycling & Energy Board. She provided planning and research for an odor management program for the facility and authored and provided ongoing assistance on multiple reports to the Recycling & Energy Board utilized for solid waste management decision-making. Nate Klett has worked in the environmental industry for 12 years in both the public and private sectors, for projects that involve landfill design, material recovery/recycling system design, waste characterization studies, regulatory permitting, feasibility studies, pilot studies, closures (RCRA and CERCLA), hazardous wastes, site investigations, remedial investigations, contaminant transport, and monitoring. He also acted as project manager for a project analyzing alternative technologies for managing and processing MMSW. Nate has provided various clients with an evaluation of their existing recycling systems, particularly in terms of the equipment used for sorting materials. Projects included evaluating the building, site, and equipment-related costs of converting the existing recycling system to a single stream system as well as the building, site and hauling costs associated with transferring recyclable materials to an existing single stream processor. Nate has evaluated existing waste processing facilities to determine methods to increase recovery and streamline system processes. Work included evaluating the addition of new technologies to recover materials. He has assisted inthe preparation of a feasibility study examining the potential to use anaerobic digestion of the organic fraction of MSW for fuel or electrical generation. X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx Dan Krivit brings over 40 years of solid waste planning and government affairs experience. He has provided consulting services to municipalities, counties, and states, private recycling companies, and end-user industries. He has managed in-depth integrated solid waste management research and development projects including a wide variety of commodity-specific recycling studies: glass, paper, plastics, shingles, and construction & demolition (C&D) waste. Dan has extensive experience in comprehensive solid waste management planning, including community participation and public meeting facilitation. He worked with the Metropolitan Council of the Twin Cities area with the development of two of the Regional Solid Waste Plans, including related recycling implementation and market development strategies. He was the author of the original Metropolitan Council landfill abatement strategies. Dan has developed multiple county solid waste and recycling management plans in Minnesota, Iowa, and Wisconsin. He has also developed multiple technical and policy research papers as background for county solid waste management master plans including alternative recycling program measurement, best management practices for curbside recycling programs, multi-unit building recycling, residential curbside, and drop-off organics recycling, commercial organics recycling, C&D waste diversion, and plastics recycling. He has additional expertise in market development of specific commodities, composting technologies, and waste reduction strategies. Dan organized the Sustainable Materials Management Track for the 2018 RAM/SWANA Conference with more than 500 attendees. Kate Bartelt specializes in planning, designing, and implementing integrated waste management systems. Kate has provided environmental, socio-political, and financial expertise to design waste management strategies. She has worked with businesses and communities within the waste life cycle, including suppliers, producers, consumers, collectors, and facility operators. Her success springs from her ability to develop programming focus on equity and thinking of waste as a resource for the production of green products and renewable energy. Kate is a lead strategic consultant in Foth’s Public Solid Waste market with over 15 years of experience focusing on the intersection of public policy and environmental science. She brings diverse solid waste experience along the waste hierarchy, diversion to disposal, with emphasis on organics diversion, program development, and evaluating new technologies. Kate has collaborated with public policy and program management consulting agencies for over 30 different public projects. SRF Consulting Group, Inc. Craig Vaughn has more than 20 years of experience in traffic and transportation engineering and planning. Through is work on a wide variety of transportation projects, community planning, multimodal plans, and travel demand forecasts, he utilizes his facilitation skills for public engagement. Craig is skilled in working with a diverse range of stakeholders to gain public input and build community consensus. He currently leads the transportation and public engagement groups within SRF, guiding a range of projects and efforts. Craig’s experience in Otter Tail County has spanned many project typologies and many years. His recent experience includes the Otter Tail County Transportation Plan Update, the Otter Tail County Long-Range Strategic Plan and the Perham to Pelican Trail. Stephanie Falkers has nine years of experience in environmental, community and transportation planning and public engagement. Her experience includes a range of community and land use planning efforts, zoning administration, transportation plans, corridor studies, and environmental documentation. Stephanie works with clients, residents, and stakeholders through many facets of X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx her work, leading many public engagement efforts for a range of project typologies. From large open houses to individual interviews, she works to find the most effective tools to build consensus and inform the planning process. Stephanie is currently working in Otter Tail County with the development of the Long-Range Strategic Plan. V. Schedule Foth proposes to complete the project on a schedule mutually agreed upon between Otter Tail County Solid Waste, Foth and SRF. At this time, it is anticipated that the overall project will be completed over the course of approximately 18 months, finishing in 2020. VI. Optional Services Through the development of the project, additional items may be necessary for the completion of the project. If these items are required, they would be considered extra services and additional compensation would be warranted. Compensation for such services may be negotiated at a future time, as desired. The following is a list of these possible services: ¨ Participation in workshops with or attendance at meetings of the County Board. ¨ Development of website content related to actual implementation of the Plan. VII. Reimbursement Foth/SRF propose to complete the work described in our scope of services within this proposal on a time-and-materials basis with an estimated cost of $145,000. The estimated cost for both firms is summarized by task in the following table: Task Task Description Foth Budget SRF Budget Task 1 Project Management/Coordination $5,500 $4,000 Task 2 Public Engagement Round One - Focus Groups $10,000 $6,500 Task 3 Public Engagement Round Two – Open Houses $10,000 $11,000 Task 4 Characterization of Existing Conditions/Forecast of Anticipated Conditions $12,000 $0 Task 5 Public Engagement Round Three – Plan Review Committee Meetings $12,500 $8,500 Task 6 Public Engagement Round Four – Online Survey $0 $1,000 Task 7 Emerging Technologies, Trends Evaluation, and Future System Analysis $17,500 $0 Task 8 Implementation and Education Plan $11,000 $0 Task 9 Compile Draft Solid Waste Master Plan $7,500 $5,000 Task 10 Public Engagement Round Five – Open Houses $10,000 $11,000 Task 11 Finalize Solid Waste Master Plan $1,500 $500 TOTAL $97,500 $47,500 X:\E-Div Bus Dev\Clients\Otter Tail County MN\SWM Plan 7-19\P-C. McConn Otter Tail County SWMP 7-18-19Final.docx Assumptions: These costs assume that Foth and SRF will provide one representative for the majority of the public engagement activities identified in the scope of work. SRF will, however, provide two staff for each of the Open Houses. Additional representatives will participate if requested, but at additional cost to the project. Foth will provide Agendas and minutes with assistance from SRF. The budget assumes that the County will finalize and adhere to the mission statement developed early in the process. If the mission statement changes and additional work is required as a result, additional costs may be incurred. Should the County want to consider additional concepts beyond that described in the scope of work, additional budget may be requested. VIII. Agreement to Proceed Foth and SRF are submitting a combined scope of work for the project. However, each of our services will be provided in accordance with each firms Master Service Agreement. Upon receipt of Otter Tail County’s concurrence with the proposed scope and budget, each firm will submit an Addendum to their respective Master Service Agreement for Professional Services. Please review and return a signed copy to authorize us to begin. Should we start services upon a verbal authorization, it is with the understanding they are provided in accordance with the Terms encompassed in each firm's Master Service Agreement. Should you have any questions regarding these Terms, or any other matter, please contact us. T-S 2019 Foth Public Solid Waste Labor Rates and Resource Charges.docx Form PSW-S1 Rev. 1/1/19 Foth Environment Division Public Solid Waste 2019 Labor Rate Schedule* Classification Hourly Rate (USD) Program Director $230 Client Director/Principal $185 Project Manager III $175 Project Manager II $152 Project Manager I $145 Consultant III $175 Consultant II $145 Consultant I $135 Engineer/Scientist V $187 Engineer/Scientist IV $170 Engineer/Scientist III $150 Engineer/Scientist II $130 Engineer/Scientist I $105 Technician IV $140 Technician III $120 Technician II $98 Technician I $90 Assistant Technician $70 Administrative Assistant II/Project Administrative Specialist $78 Administrative Assistant I $70 INVOICING PROCEDURES ¨ All personnel are billed portal-to-portal for required travel. ¨ All testimony or direct mediation work including the following: depositions; trial testimony; mediation meetings or presentations; public meetings; public hearings; standby time, deposition, and pre-trial preparation; and other litigation/mediation services will be billed with a separate Litigation/Mediation Rate Schedule. ¨ Expedited deliverables requested by the client that require overtime work will be billed at one and one-half times the hourly billing rate for the overtime hours worked. Prior notice of this surcharge will be given. ¨ Foth Infrastructure & Environment, LLC reserves the right to periodically modify this schedule, as appropriate. * Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of Foth Infrastructure & Environment, LLC. T-S 2019 Foth Public Solid Waste Labor Rates and Resource Charges.docx Form PSW-S1 Rev. 1/1/19 Foth Environment Division Public Solid Waste 2019 Resource Charges* Item Cost Basis Standard Charge (USD) Standard Office/Communication/Software (1) 3% of labor Travel Automobile Travel Mileage $0.65/mi(2) Public Transportation Cost + 10% Subsistence and Lodging Cost + 10% Survey Vehicles Mileage $0.97/mi(3) Equipment Special equipment rates quoted on an individual basis, if requested. Subconsultants (drilling, laboratory, etc.) Cost + 10% Outside Printing Costs Cost + 10% Specialty Mailing Services Cost + 10% Miscellaneous Cost + 10% Notes: The cost of specific technical equipment and employee travel expenses needed on projects is in addition to the above hourly rates. This list is not all inclusive but represents the most common resource charges applied to Foth projects. (1) Standard Office/Communication/Software charges are designed to cover Foth's costs for the following: 1) telephone and long distance charges; 2) charges associated with facsimile sending and receiving; 3) standard postal and shipping charges, except express mail; 4) normal copying and other reproduction costs, except for major or outside reproduction costs; and 5) usage of software. (2) Mileage rates are subject to change based on Federal Government Standards. (3) Mileage rates are subject to change based on economic conditions. * Do not provide this rate schedule or copies of this rate schedule to other parties without prior approval of Foth Infrastructure & Environment, LLC. SRF 12682.PP August 14, 2019 Otter Tail County Board of Commissioners 520 Fir Avenue West Fergus Falls, MN 56537 Subject: Proposal for Professional Services for Solid Waste Management Plan Update Project Board of Commissioners: Based on the County’s request, we are pleased to submit this proposal to provide professional services to support the completion of the Solid Waste Management Plan Update Project. Scope of Services We propose to carry out the work (“Scope of Services”), set forth in Attachment B, attached hereto and incorporated into this Agreement. The scope of services includes the tasks required to complete the Solid Waste Management Plan Update. Project Management is included to account for coordination with staff throughout. The following tasks will be completed:  Task 1 – Project Management  Task 2 – Focus Group Meetings  Task 3 – Plan Review Committee Meetings  Task 4 – Open Houses  Task 5 – Report Documentation Assumptions Assumptions are included in Attachment B. Schedule We will complete this work within a mutually agreed-upon time schedule. Chris McConn, PE August 14, 2019 Otter Tail County Page 2 Basis of Payment/Budget We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost, and mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. Based on our understanding of the project and our scope of services, we estimate the cost of our services to be $47,477.50, which includes both time and expenses. See Attachment B – Scope of Services and Person-Hour Estimates for a breakdown of our services. Changes in the Scope of Services It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out-of-scope work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. Standard Terms and Conditions The attached Standard Terms and Conditions (Attachment A) and Scope of Services (Attachment B), together with this proposal for professional services, constitute the entire agreement between the Client and SRF Consulting Group, Inc. and supersede all prior written or oral understandings. This agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument. Acceptance/Notice to Proceed A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this proposal and our notice to proceed. The email address is cvaughn@srfconsulting.com. We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INC. Craig Vaughn, PE, PTOE Principal Chris McConn, PE August 14, 2019 Otter Tail County Page 3 Attachments: Attachment A – Standard Terms and Conditions Attachment B – Scope of Services and Person-Hour Estimate Approved (signature) Name Title Date (signature) Name Title Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. C:\Users\cvaughn\Desktop\Proposals\180814_OTC Solid Waste\OTC SolidWasteRecyclingEngagement_letterProposal.docx 8/14/2019 Attachment B - Scope of Services and Person-Hour Estimates Page 1 of 6 SRF Consulting Group, Inc. Client:Otter Tail County Project:Solid Waste Management Plan Update Project 12682.PP TASK NO. Project Overview: 1.0 Project Management 2.0 Focus Group Meetings 3.0 Plan Review Committee Meetings 4.0 Open Houses 5.0 Report Documentation Subconsultants: The County has spent the past twenty-five (25) years developing an integrated solid waste management system that includes accessible, cost-effective solid waste management options for its residents, businesses, and visitors. The County’s system has focused on recycling and proper management of waste. Extensive planning has been conducted to determine the best locations for waste and recycling collection and management sites. At this point in time today, the County Board is interested in moving in the direction of a “Towards Zero Landfill,” if not a “Towards Zero Waste” position in the County. Furhter, the County recognizes that certain improvements are needed to accomplish its goals. The outcome of the work herein will be the 2020 Solid Waste Master Plan (Plan). SRF will be focusing specifically on the community/public engagement activities associated with this update. SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 12682.PP Solid Waste Engagement SOW_190716_REVISED.xlsx MINNEAPOLIS. MN 8/14/2019 Attachment B - Scope of Services and Person-Hour Estimates Page 2 of 6 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:Otter Tail County Project:Solid Waste Management Plan Update Project 12682.PP TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE SR. PROF PROF.TECHNICAL TOTALS EST. FEE 1.0 Project Management Assumptions: The Project Management Team (PMT) will be comprised of County and Foth staff. These meetings are assumed to occur during trips for engagement events or via phone call. 1.2 General Project Management - General tasks to monitor the project schedule and deliverables, including: coordination with County staff, budget tracking, monthly progress reports and deliverable review. 12 12 0 0 0 0 24 SRF Deliverables: PMT phone calls/coordination, status updates, budget tracking, etc. SUBTOTAL - TASK 1 12 12 0 0 0 0 24 $3,840 2.0 Focus Group Meetings Assumptions: The County will be split into four regions (based on districts). One (1) SRF staff will attend each event. Each event will be no longer than two (2) hours in length. Summaries will be prepared for each event. All tasks include travel time. It is assumed that one event will happen in each of the four (4) regions. This event may be integrated with other planning activities happening at the time. Client Deliverables: County staff will identify and obtain participation agreements with all Focus Group members. Assistance setting up meeting location and coordinating with the attendees. SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 12682.PP Solid Waste Engagement SOW_190716_REVISED.xlsx MINNEAPOLIS. MN 8/14/2019 Attachment B - Scope of Services and Person-Hour Estimates Page 3 of 6 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:Otter Tail County Project:Solid Waste Management Plan Update Project 12682.PP TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE SR. PROF PROF.TECHNICAL TOTALS EST. FEE 2.1 Prepare for and facilitate focus group meetings in four (4) locations in the County (total of 4 meetings). The intent of the focus group meetings would be to gather feedback on what is important to the County residents (listening sessions). Information from the focus group meetings would be expected to guide development of the goals and objectives for the plan, e.g. preparation of a vision statement for the County. 0 36 0 0 12 0 48 SRF Deliverables: Prepare for and facilitate meetings; prepare meeting summaries SUBTOTAL - TASK 2 0 36 0 0 12 0 48 $6,120 3.0 Plan Review Committee Meetings Assumptions: Otter Tail County will be responsible for meeting logistics and communication. One (1) SRF staff will attend the PRC meetings; meetings assumed to be no longer than two (2) hours in length. Summaries will be prepared for each meeting. All tasks include travel time. Client Deliverables: Meeting logistics (room reservations, etc.) and communication. PRC membership list - 4-5 individuals from each quadrant. 3.1 Prepare for and facilitate up to three (3) meetings with PRC members. Foth will handle all technical aspects of meeting agendas. 0 27 0 0 12 0 39 3.2 Coordination and meeting follow up. 0 8 0 0 4 0 12 SRF Deliverables: Prepare for and facilitate meetings; prepare meeting summaries SUBTOTAL - TASK 3 0 35 0 0 16 0 51 $6,340 SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 12682.PP Solid Waste Engagement SOW_190716_REVISED.xlsx MINNEAPOLIS. MN 8/14/2019 Attachment B - Scope of Services and Person-Hour Estimates Page 4 of 6 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:Otter Tail County Project:Solid Waste Management Plan Update Project 12682.PP TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE SR. PROF PROF.TECHNICAL TOTALS EST. FEE 4.0 Open Houses Assumptions: Otter Tail County will be responsible for event logistics and publishing event notices and press releases. The County will be split into four regions (based on districts). Two (2) SRF staff will attend each event. Each event will be no longer than two (2) hours in length. Summaries will be prepared for each event. All tasks include travel time. It is assumed that one event will happen in each of the four (4) regions. This event may be integrated with other planning activities happening at the time. Client Deliverables: Event logistics (room reservations, etc.), press releases and notices. 4.1 Prepare for and facilitate events in four (4) locations in the County following the Focus Group meetings. The purpose of these events is to inform the public of the planning process and gain feedback on solid waste management. Potential events could include stand alone pop ups or engagement activities integrated into other planning activities. 0 36 0 0 32 12 80 4.2 Prepare for and facilitate events in four (4) locations in the County. The purpose of these events is gather feedback from the public to direct the plan and determine final alternatives for solid waste. Potential events could include stand alone pop ups or engagement activities integrated into other planning activities. 0 36 0 0 32 12 80 4.3 Assist the County with outreach, announcements, and press releases prior to the events to increase participation. 0 6 0 0 12 0 18 4.4 Online survey engagement. Craft surveys, review results, and summarize patterns outcomes. 0 1 0 0 12 4 17 SRF Deliverables: Prepare for and facilitate events; prepare event summaries SUBTOTAL - TASK 4 0 79 0 0 88 28 195 $21,360 SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 12682.PP Solid Waste Engagement SOW_190716_REVISED.xlsx MINNEAPOLIS. MN 8/14/2019 Attachment B - Scope of Services and Person-Hour Estimates Page 5 of 6 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:Otter Tail County Project:Solid Waste Management Plan Update Project 12682.PP TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE SR. PROF PROF.TECHNICAL TOTALS EST. FEE 5.0 Report Documentation Assumptions: The Draft Report will be reviewed and updated based on comments from County staff. Client Deliverables: Draft Report review 5.1 SRF will assist Foth Engineering in putting together the final solid waste plan so that it integrates with other plans in the County. This will include summarizing the public engagement processes and outcomes. 4 8 0 0 16 0 28 5.2 SRF will read and edit the draft plan to provide consistency with other County plans. 2 4 0 0 8 4 18 SRF Deliverables: Draft Report and Final Report SUBTOTAL - TASK 5 6 12 0 0 24 4 46 $5,260 SRF Deliverables: Assistance developing a draft plan that integrates with family of plans SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 12682.PP Solid Waste Engagement SOW_190716_REVISED.xlsx MINNEAPOLIS. MN 8/14/2019 Attachment B - Scope of Services and Person-Hour Estimates Page 6 of 6 SRF Consulting Group, Inc.Work Tasks and Person-Hour Estimates Client:Otter Tail County Project:Solid Waste Management Plan Update Project 12682.PP TASK NO.TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOCIATE SR. PROF PROF.TECHNICAL TOTALS EST. FEE TOTAL ESTIMATED PERSON-HOURS 18 174 0 0 140 32 364 HOURLY PAYROLL RATES $180.00 $140.00 $115.00 $100.00 $90.00 $85.00 ESTIMATED LABOR $3,240.00 $24,360.00 $0.00 $0.00 $12,600.00 $2,720.00 $42,920.00 ESTIMATED DIRECT NON-SALARY EXPENSES $4,557.50 TOTAL ESTIMATED FEE $47,477.50 ESTIMATE OF DIRECT NON-SALARY EXPENSES: MILEAGE:Personal Vehicles 4000 Miles @ $0.580 $2,320.00 PER DIEM:20 Meals @ $15.00 $300.00 HOTEL:14 EACH @ $100.00 $1,400.00 REPRODUCTION:Copies 150 Page @ $0.25 $37.50 OPEN HOUSE:Supplies 2 Materials @ $250.00 $500.00 ESTIMATED DIRECT NON-SALARY EXPENSES $4,557.50 SRF CONSULTING GROUP, INC.ENGINEERS AND PLANNERS 12682.PP Solid Waste Engagement SOW_190716_REVISED.xlsx MINNEAPOLIS. MN 1 County Guidelines Administration – Adopted ?/2019 CONTRACT ADMINISTRATION GUIDELINES Issued Revised 3/04/2014 Objective Otter Tail County has created contract administration guidelines to establish consistency in the processing of contracts and to ensure that an acceptable level of control is maintained. These guidelines authorize Department Heads to approve contracts under $25,000, ($100,000 $175,000 for Highway construction, maintenance contracts) if they are in the department’s approved budget for that year. Contracts over $25,000 ($175,000 for Highway) require County Board approval with execution of the contracts through the signatures of the County Board Chair and County Administrator. (Contracts for purchase of Fixed Assets must comply with the County’s Procedure for Purchase of Fixed Assets including Vehicles.) Contracts will be reviewed by the County Attorney at the County Board’s discretion. Final payments on contracts subject to County Board approval must also be approved by the County Board. Policy Statement Scope These guidelines address all contracts, including those contracts that are subject to the competitive bid process Statutory References MN Statute 373.01 Delineates powers and duties of a county, including requirements for bidding on contracts for the sale, lease, or conveyance of real and personal property owned by the County MN Statute 373.02 Delegates authority to execute written documents to Board Chair and Board Clerk (County Administrator) MN Statute 375.21 Addresses bid and bond requirements for work or labor purchase of furniture, fixtures, other property; construction or repair of roads, bridges, or buildings Commented [NH1]: These will be put in order on the final version. 2 County Guidelines Administration – Adopted ?/2019 MN Statute 471.345 Uniform Municipal Contracting Law MN Statute 160.17 Road construction requirements MN Statute 162.04 Final payment on applicable highway projects MN Statute 270C.66 Withholding MN Statute 574.26 Performance and Payment Bonds requirements for contracts in excess of $100,000 $175,000 for the doing of any public work MN Statute 331A.12 Authorizes bidding on the county website for transportation projects MN Statute 471.85 Authorizes county to transfer personal property for nominal or without consideration to another public corporation for use when authorized by the county board Background Information Bid Process The County Board may, at its option, request the bid process be used for any contract, no matter the amount. Exceptions to Minnesota Statute 375.21, Subd. 1, provides an exception to the The bid process bid requirement. It states that, “In case of an emergency arising from the destruction or impassability of roads or bridges by floods, rain, snow, or other casualty, or from the breaking or damaging of any property in the county, if the public health, safety, or welfare would suffer by delay, contracts for purchase or repairs may be made without advertising for bids, but in that case the action of the Board shall be recorded in its official proceedings.” In other words, this exception to the bidding process may only be granted by the County Board. There are other situations where bidding may not be required. The circumstances and authority to do should be confirmed with the County Attorney before proceeding without bids. Possible situations include: the dollar amount exceptions, emergency repairs, professional services, non-competitive goods, solid waste facilities, set-aside contracts, shared hospital or ambulance service purchasing, high energy projects, personal/real property transfers to other units of government, cooperative purchasing, group insurance, and the sale of software products. Contracts for professional services are exempted from the requirements of competitive bidding. These are services based upon unique skill or expertise, and only apply in limited circumstances. Examples include: medical, legal, accounting, engineering and 3 County Guidelines Administration – Adopted ?/2019 architectural. For services other than the named examples consult with the County Attorney before proceeding without quotes or bids. Real Estate These guidelines do not apply to real estate conveyances. All real Conveyances estate conveyances must be approved by the County Board. Insurance Waiver Any waiver or modification of the County’s insurance requirements must be made in writing to the County Risk Management Coordinator, or County Attorney, and attached to the contract. The County’s insurance requirements can be waived or modified if a project’s estimated cost is $50,000 or less, and it can be approved on a case-by-case basis by a Department Head. Original The fully executed Original Contract is kept in a Centralized Area. Contract Copies are to be kept where appropriate. Centralized The Office of the County Auditor is Files responsible for maintaining the centralized filing system for all County Contracts not maintained in Public Works the Highway Department Centralized Office and Community Services Human Service Centralized Office. These files will serve as a reference for County Administrator, County departments and the State Auditor. Documentation tracked by the contract program and kept in the centralized file includes the following, as applicable: Original signed contract. Advertisement for bids. Formal tabulation of bids or written quotes. Bid bond. (Original kept in the Auditor’s Office bid file; copy kept in department file.) Performance and payment bonds are required with certain contracts. See the definitions section of this policy to determine whether performance and/or payment bonds are necessary for an agreement. Certificate of insurance or waiver. Original application for payment from the supplier is sent to the Auditor’s Office. (After payment, check copy is kept in the centralized file.) Change orders/supplemental agreements. County Board action awarding the contract and approval of final payment. Explanations when not accepting the lowest bid. Certificate of withholding taxes paid (Form IC 134) from any contractor/subcontractors on projects bid out which are required by State Statute 270C.66 to have this form. These will be reviewed and authorized by the State Department of Revenue and then returned to the contract file. 4 County Guidelines Administration – Adopted ?/2019 Final inspections; checklist of deficiencies (punch list) with correction dates/initials. Other pertinent correspondence/documentation. Definitions Bid Bond A bond which covers the cost of rebidding if a successful bidder refuses to enter into a contract. It can be in the form of cash, certified check, cashier’s check, postal bank or express money order, or surety from a reputable bonding company. The value of the bid bond is normally set at 5-10% of the project value however, it could also be a dollar amount set by the bid originator. The bond is forfeited by the contractor if the contractor backs out of the bid award and does not sign an original contract. Change Order A written order that makes revisions to a contract when there are Or provisions in the original agreement allowing for such changes. Work Order For road construction projects, this document only changes the original project or specifications. Contract A part of a contract setting forth terms and conditions added to Addendum a contract prior to execution. Contract A modification/revision of one or more terms/conditions. Amendment Contract ManagerDepartment Head or Designee The person who administers the contract. Contract/ A written agreement detailing the terms and conditions between Agreement the parties involved; signed by both the County and the contractor. Grant A sum of money awarded for a specific purpose. A grant is normally accompanied by a written agreement setting forth the terms and conditions of the grant. IC 134 A form issued by the State of Minnesota, Department of Revenue showing a contractor’s/subcontractor’s withholding taxes paid on a contract which was bid. Lease A written agreement allowing use of real or personal property for a term; a lease passes a property interest to lessee but not title. Lease Purchase A lease whose terms also allow for or require purchase of property. The purchase usually occurs at the end of the lease term. License A permit to go on real property or use personal property for a certain purpose; but, unlike a lease, does not confer any property interest in the property. Purchase Order A request for goods stating the description, price and amount of the goods to be purchased. Payment Bond (Labor & Material Bond) A bond from a surety company which guarantees payment to a contractor’s labor force and/or material suppliers if the contractor fails to pay all persons who provide labor and material for a project. The bond is required of contractors providing labor-intensive services. This bond is required, by state statute, for all contracts over $100,000 $175,000 requiring labor and/or materials for the doing of “a public work.” The 5 County Guidelines Administration – Adopted ?/2019 amount of the bond must be in the amount of the contract. If this bond is required, but not provided, Minn.Statute 574.26 makes the contract void. (The County Board has the option to request this bond on any contract, no matter the amount.) Performance A bond from a surety company guaranteeing that whatever is Bond contracted for will be completed per the terms of the contract/specifications. If the contractor defaults, the bonding company will be liable for completion of the project, up to the amount of the bond. Minn. Statute 574.26 requires a performance bond for all contracts for “a public work” over $100,000 $175,000 in value, except Minn. Statute 375.21 requires a performance bond for work and labor or for the construction or repair of roads, bridges or buildings if the amount of the contract meets the bid requirements of Minn. Statute 471.345. A performance bond shall be required for all contracts falling into the above categories for “a public work” (maintenance and repair of real property; purchases of insurance premiums, equipment or supplies, and the building and repair of roads, buildings and other “public works” projects). A performance bond is in addition to a payment bond. The amount of the bond must be in the amount of the contract (the County Board has the option to request this bond, no matter the amount); or, in the case of a bond required by Section 375.21, in an amount thought sufficient by the County Board to guarantee faithful performance. A performance bond may also be requested, even if not required, to insure a vendor completes a task. In many instances, performance bonds may be a good idea where software development is being purchased. If this bond is required, but not provided, Minn. Statutes 574.26 and 375.21 make the contract void. Quotation A statement of a price for which a service or product will be supplied. Supplemental Additional terms and conditions to a contract that are not Agreement addressed in the original contract. Procedures I. Procedures to Purchase, or Rental of Supplies, Materials, Equipment, or Personal Property or Construction, Alteration, Repair, Maintenance of Real or Personal Property Or Construction, Alteration, Repair, Maintenance of Real or Personal Property A. Over $100,000 $175,000 – Use Bid Process1 1. Verify that the project is budgeted. 2. Assess need(s) and prepare specifications/plans for bid proposals. In drafting specifications, insure fair and impartial requirements. Bid specifications must be drawn to include as many potential bidders as possible and still meet the needs of Otter Tail County. 3. Prepare bid advertisement. Minnesota Statutes 375.21 requires that bid advertising for the purchase of property or for work and labor must be published in the official county newspaper for two weeks. Bid advertisements for construction or repair of roads, bridges, and buildings 1 Minn. Stat. Sec. 471.345, Subd. 15, allows purchases through state contract, purchasing alliance or cooperative without using the bid process. Formatted: Font: Bold Formatted: Indent: Left: 0", First line: 0" 6 County Guidelines Administration – Adopted ?/2019 must be published in the official county newspaper for three weeks, with ten days between the last ad and the opening of bids. This represents the minimum requirement. The County Board may elect to advertise for bids in several newspapers, or for a longer period of time. If significant changes are made in specifications prior to the conclusion of the bidding process, the bids must be readvertised according to this paragraph. Transportation projects (road and bridge) may be bid on the county website as authorized by the County Board pursuant to MS 331A.12 (unless MNDOT funding requires newspaper advertisement). If the contract is for work or labor or for the construction or repair of roads, bridges or buildings, a performance bond is required in an amount sufficient to insure faithful performance of the job. 4. Bids are submitted through an authorized electronic bid system or received by the County Auditor, date and time stamped, and held until the end of the bid period. The department then conducts an “official bid opening” with members of the contracting department in attendance. The bids are tabulated and evaluated against the bid specifications and checked for bid bonds or other appropriate documents. 5. The lowest responsible bidder is determined by the originating department through objective measures (not necessarily the lowest bidder). The contract will be awarded to the lowest responsible bidder by the originating department. 6. Prepare a County Board agenda item to recommend award of contract. If the lowest responsible bidder is not the lowest bidder dollar-wise, an explanation must be set forth in the Board agenda item. (If the County Board approves a contract with someone other than the lowest bidder the Board Minutes must also record an explanation of this.) 7. Send Board agenda item (including bid tabulation bid summary and recommendations) to the County Administrator’s Office to be placed on County Board agenda for award of bid. 8. After award of bid, the Contract ManagerDepartment Head or Designee sends the contract to the vendor for signature, attachment of certificate of insurance, and performance and payment bond. 9. If proof of insurance is required of Otter Tail County, the Contract ManagerDepartment Head or Designee will notify the County Risk Management Coordinator. MCIT Insurance Group will then be notified to provide a certificate of insurance. 10. After the vendor has signed and returned the contract, the performance and payment bond (if applicable) and the certificate of insurance are reviewed by the Contract ManagerDepartment Head or Designee for compliance with Contract requirements. 11. After Board approval, tThe contract is forwarded to County Administrator for signatures of the County Board Chair and Clerk. 12. After the contract is signed, a minimum of two copies are made (department copy and vendor copy) and returned to the Contract ManagerDepartment Head or Designee for distribution. The original is filed in the appropriate County Office. 7 County Guidelines Administration – Adopted ?/2019 13. The Contract ManagerDepartment Head or Designee notifies the County Auditor in writing of the bid award and requests that cashier’s checks be returned to vendors not awarded the bid. All bid bonds are kept for ten years. The cashier’s check submitted for the bid bond will be returned to unsuccessful bidders. 14. Final payments on contracts subject to County Board approval must also be approved by the County Board. I. B. Between $25,000 and $100,000175,000 1. Verify that the project is budgeted. 2. Assess need(s) and develop specifications for bid proposals or quotations. 3. Obtain a minimum of two written quotes, three if possible. All quotations obtained shall be kept in the centralized file. 4. Prepare contract with the assistance of the County Attorney’s Office if deemed necessary. 5. Send contract to vendor for signature; request a certificate of insurance and, if applicable a performance bond in the amount of the contract (or the value set by the department). 6. When contract is returned the certificate of insurance is reviewed by the Contract ManagerDepartment Head or Designee for compliance with contract requirements. 7. Prepare a Board agenda item and send it, with the contract to County Administrator to be placed on the Board agenda. 8. After County Board approval, the contract is signed by the Board Chair and County Administrator. 9. Two copies are made (department and vendor) and sent to the Contract ManagerDepartment Head or Designee for distribution. The original contract is filed in the appropriate Centralized Office. 10. Final payments on contracts subject to County Board approval must also be approved by the County Board. I. C. Under $25,000 1. Verify that the project is budgeted. 2. Assess need(s) and develop specifications for bid proposals or quotations. 3. Prepare contract with the assistance of the County Attorney’s Office if deemed necessary. 4. Send contract to vendor for signature. 5. When the contract is returned by vendor, the contract is then signed by Department Head. 6. The signed contract is forwarded to the appropriate Centralized Office for filing. II. Sale or Lease of County – Owned Real or Personal Property 8 County Guidelines Administration – Adopted ?/2019 A. Sale or Lease of County Real Property: These guidelines are not applicable to real estate conveyances. A.B. Sale or Lease of County Personal Property over $15,000 Per Year MUST use - Bid Process2 1. Assess need(s) and prepare specifications/plans for bid proposals. In drafting specifications, insure fair and impartial requirements. Bid specifications must be drawn to include as many potential bidders as possible and still meet the needs of Otter Tail County. 2. Prepare bid advertisement and request for Board action to issue bid and submit these documents, along with the bid specifications/plans, to the County Attorney for review. 3. Send request for Board action, along with backup documentation to County Administrator to be put on the County Board agenda. 4. Advertise for bids. Minnesota Statutes 373.01 requires that bid advertising for the sale or lease of property must be published in the official County newspaper for three weeks. This represents the minimum requirement. The County Board may elect to advertise for bids in several newspapers, or for a longer period of time. If significant changes are made in specifications prior to the conclusion of the bidding process, the bids must be readvertised according to this subparagraph. 5. Bids are received by the Auditor-Treasurer’s Office, date and time stamped, and held until the end of the bid period. The Contract ManagerDepartment Head or Designee then conducts an official “bid opening” with members of the contracting department in attendance. Bids are tabulated and evaluated against the bid specifications and checked for appropriate documents. 6. Highest “responsible” bidder is determined by the department. The department must have and use objective bid standards if price is not the only factor in award of the bid. 7. Prepare lease with the assistance of the County Attorney’s Office. A provision must be included – conditioning this contract on award by the County Board. The County Attorney’s Office sends the contract back to the Contract ManagerDepartment Head or Designee. 8. Prepare Board agenda item to recommend award of the sale or lease. If the highest responsible bidder is not the highest bidder dollar-wise, an analysis of the highest responsible bidder criteria must be set forth in the Board agenda item. 9. Send Board agenda item (including bid tabulation) to County Administrator to be placed on Board agenda for award of bid. 10. After Board approval of the lease, the Contract ManagerDepartment Head or Designee sends the lease to the lessor for signature and attachment of certificate of insurance. 11. If proof of insurance is required of Otter Tail County, the Contract ManagerDepartment Head or Designee will notify the County Risk Management Coordinator, and the Insurance Trust will then be notified to provide a certificate of insurance. 12. After the lessor has signed and returned the lease, the certificate of insurance is reviewed by the Contract ManagerDepartment Head or Designee for compliance with the lease requirements. 2 Departments utilize a bidding process through auctioning items that exceed $15,000 and are less than $15,000 in value. Formatted: Indent: Left: 0.25", No bullets or numbering 9 County Guidelines Administration – Adopted ?/2019 13. The lease is signed by the Board Chair and the County Administrator. 14. The lease is noted with department information and then filed. Two copies of the lease are made (department copy and Lessor copy) and sent to the Contract ManagerDepartment Head or Designee for distribution. 15. After County Board approval, the Contract ManagerDepartment Head or Designee notifies County Auditor in writing of the bid award and request that cashier’s checks be returned to vendors not awarded the bid. All bid bonds are kept on file for ten years. II. B. Sale or Lease of County Owned Personal Property Under $15,000 1. Obtain County Board Approval for the Sale or Lease of County Owned property. (This will also serve as official Public Notice.) 2. Assess need(s) and develop specifications for bid proposals or quotations. 3. Obtain a minimum of two written quotes. 4. Prepare lease with the assistance of the County Attorney’s Office; if deemed necessary. 5. Send lease to lessor/buyer for signature; request a certificate of insurance (if required). 6. When lease is returned, the certificate of insurance is reviewed by the Contract ManagerDepartment Head or Designee for compliance with contract requirements. 7. Prepare Board agenda item: Lease Send Board agenda item and lease to County Administrator to be placed on Board agenda for approval. Personal Property Prepare Board agenda item requesting authority to sell property on open market and send to County Administrator to be placed on Board agenda. 8. After approval: Lease Note department information and then file. Two copies are made (department copy and vendor copy) and sent to the Contract Manager for distribution. Personal Property Property may be sold. II. C. Conveyances of Real Property Interests, except for leases of under $15,000 per year – must use the bid process. D. County Board may authorize transfer of personal property for nominal or without consideration to another public corporation, MS 471.85 III. Purchase of Non-Professional Service Contracts A. Over $25,000 1. Verify that the service is budgeted. 10 County Guidelines Administration – Adopted ?/2019 2. Assess need(s) and determine if the service requires a contract. a. Contract i. Obtain two or more written quotes, when available. ii. Prepare a contract with the assistance of the County Attorney’s Office if necessary iii. Send the contract to the vendor for signature, also requesting a certificate of insurance. iv. If proof of insurance is required of Otter Tail County, the Contract ManagerDepartment Head or Designee will notify the County Risk Management Coordinator. The Insurance Trust will be notified to provide a certificate. v. When the contract is returned, the certificate of insurance is reviewed by the Contract ManagerDepartment Head or Designee for compliance with contract requirements. vi. Prepare a Board agenda item and send it with the contract to County Administrator to be placed on Board agenda. vii. After County Board approval the contract is signed by the Board Chair and County Administrator. viii. The contract is assigned department information and then filed. Two copies are made (department copy and vendor copy) and sent to the Contract ManagerDepartment Head or Designee for distribution. ix. Final payments on contracts subject to County Board approval must also be approved by the County Board. III. B. Purchase of Non-Professional Service Under $25,000 1. Verify that the service is budgeted. 2. Assess Need(s) and determine if the service requires a contract. a. Contract i. Obtain two or more written quotes when available. ii. Prepare a contract with the assistance of the County Attorney’s Office if necessary. iii. Send the contract to the vendor for signature, also requesting a certificate of insurance (if required). 11 County Guidelines Administration – Adopted ?/2019 iv. When the contract is returned, the certificate of insurance is reviewed by the Contract ManagerDepartment Head or Designee for compliance with contract requirements. v. The contract is signed by the department head. vi. The signed contract is forwarded to the Centralized Office Auditor- Treasurer’s Office, Public Works Division or Community Services Division where it is assigned, department information and then filed. Two copies are made (department copy and vendor copy) and sent to the Contract ManagerDepartment Head or Designee for distribution. IV. Student Agreements The Department Head or designee is authorized to approve student intern agreements or student placement agreements with a school if the funding is budgeted or if there is no cost involved. The Contract ManagerDepartment Head or Designee will send the original agreement to the Financial Services Division to be kept on file. V.IV. Grants A grant is the responsibility of the originating department, notwithstanding whether the County is the grantee or the grantor. The County Board must formally accept the grant and authorize execution of the grant through the signatures of the County Board Chair and County Administrator. A copy of the Grant is to be kept in the Auditor-Treasurer’s Office, Public Works Division or Community Services Division. VI. Amendment, Change Order, Supplemental Agreement Over $25,000 Or Over $100,000 for Highway Construction or Maintenance A. Construction, Alteration, Repair or Real or Personal Property OR Sale, Purchase or Rental of Supplies, Material, Equipment or Other Personal Property This section applies only to contracts for construction, alteration, or repair of real or personal property and where an amendment, change order or supplemental agreement does not substantially change the character of the project or unreasonably revise its costs and is made pursuant to a provision in the contract permitting such changes. 1. Submit a Board agenda item, for action on an amendment, change order, or supplemental agreement, to County Administrator for placement on the County Board agenda. (The Board Secretary will need a document to enter into the Board Minutes.) Formatted: Font: 10.5 pt, No underline Formatted: Heading 7 12 County Guidelines Administration – Adopted ?/2019 2. After Board approval the document is signed by the Board Chairman and County Administrator. Copies are made of the document for the vendor and the originating department and returned to the Contract Manager; the original is kept in the contract file in the Auditor’s office. Exception: Where it is clearly evident that extra work must be performed and started immediately, to accomplish the intent of the contract, the County Department Head shall have the authority to approve a supplemental agreement and/or change order in excess of the $25,000 limitation, $100,000 Highway Construction or Maintenance. The agreement/change order must be initiated and signed by the Department Head and contractor. The Department Head will submit a Board agenda item to be placed on the County Board’s next regularly scheduled meeting to relate the circumstances which warranted approval under this provision. B. Amendment – purchase of service over $25,000 1. Submit a Board Agenda item, along with the amendment, change order or supplemental agreement, to County Administrator for placement on the County Board agenda. 2. After Board approval the document is signed by the Board Chairman and County Administrator. Copies are made of the document for the vendor and the originating department and returned to the Contract Manager, the original is kept in the contract file in the Auditor’s office. C. Amendment, Supplemental Agreement or Change Order/Work Order Under $25,000, Under $100,000 for Highway Construction or Maintenance OR Amendment – Lease of County Owned Property Under $25,000 1. Except for amendment of leases of County property, where the Board Chair and County Administrator must sign, the Department Head signs any amendment, even if the original contract was executed by the Board Chair and County Administrator. 2. The original is sent to the appropriate Centralized office for filing with the contract. VI. Amendment Change Order, Supplemental Agreement for Highway Construction or Maintenance: The Project Manager is responsible to oversee any change orders or supplemental agreements and update the Department Head, Division Director or Board as determined appropriate. V. Final Payment of Construction Projects Over $25,000 Final payment on construction projects over $25,000 is made pursuant to MN Statutes Section 162.04 and 160.17 and in those cases where a progress payment is reserved as retainage pursuant to Section 15.72, Subd. 2. The Board approves final payment, which can be included on the consent agenda. A. Prepare a Board agenda item-requesting approval of final payment and send to Administrator to be placed on the Board agenda. V. B. The supplier is paid after approval by the County Board. VI. Closing a Contract Formatted: Normal, Numbered + Level: 1 +Numbering Style: I, II, III, … + Start at: 5 + Alignment:Left + Aligned at: 0" + Tab after: 0.5" + Indent at: 0.5" 13 County Guidelines Administration – Adopted ?/2019 A. If the contract has been bid, confirm that all applicable papers/forms have been forwarded to the appropriate centralized office for inclusion in the original contract file, i.e., IC 134’s, punch lists, final inspections, change orders, work orders, amendments, etc. B. Final payments on contracts subject to County Board approval must also be approved by the County Board.  Page | 1 August 27, 2019 Agenda Items Non-Consent Items 1. Motion by , second by and unanimously carried, to approve the appointment of Jill Damrau and Rick Bleichner to the Otter Tail Water Management Board of Commissioners (Four Year Terms). The following would be the Board membership and their terms after the appointment of Jill Damrau and Rick Bleichner: August 22, 2019 Otter Tail Water Management District Board Members and when their Term Expires: • Cindy Dean 2023 Secretary • Nancy Johnson 2020 Chairman • Dennis Jones 2023 Director • Robert Young 2021 Treasurer • David Erwin 2021 Director • Harold Wheeler 2021 Director • Rick Bleichner 2023 Director • Jill Damrau 2023 Director