HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 08/06/20192.1 Draft CB Minutes for 07.30.19
2.2 County Bills~Warrants
3.0 Requests for New Positions
4.0 Pelican Rapids Tax Abatement Agreement
5.0 Guidelines for scheduling on the County Board Agenda
5.0 2019 Performance Measures
6.0 Highway Items
BOARD OF COMMISSIONERS MEETING
AGENDA PACKET
August 6, 2019
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
July 30, 2019
8:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, July 30, 2019, at the
Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness,
Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present.
Approval of Agenda
Chair Huebsch called for approval of the Board Agenda. Motion by Johnson, second by Murphy and
unanimously carried to approve the Board of Commissioners Agenda of July 30, 2019 with the following
addition:
Deer Lake Public Access Complaint
Consent Agenda
Motion by Johnson, second by Rogness and unanimously carried to approve Consent Agenda items as
follows:
1. July 16, 2019 Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for July 30, 2019 (Exhibit A)
3. Human Services & Public Health Warrants/Bills for July 30, 2019 (Exhibit A)
4. Approval of 30-day credit limit increase for Deputy Jon Karger’s Credit Card
to $2,500
Groundwater Level Monitoring Contract
Motion by Rogness, second by Murphy and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the Groundwater Level Monitoring Agreement – FY2020 between the County
of Otter Tail and Minnesota Department of Natural Resources to continue doing measurements of monitoring
wells. The Agreement is approved as updated and presented by the Land & Resource Director.
Dead Lake Association Data Practices Act Request
Chris LeClair, Land & Resource Director, received a Data Practices Act Request from Rinke Noonan Law
Firm hired by the Dead Lake Association regarding the Firefly Dead Lake Property. Rinke Noonan is
requesting all documents pertaining to Firefly from any County Official, staff member or any person or entity
acting on their behalf to Otter Tail County dating back to 2018 when a Conditional Use Permit was approved.
Otter Tail County plans to move forward with this request abiding by the Data Practices Policy.
Vulnerable Adult Program Intake & Assessment Report
Margaret Williams, Social Services Supervisor, provided a document titled “Adult Protection/Vulnerable
Adult Program”. She explained that Minnesota has a centralized reporting system, Minnesota Adult Abuse
Reporting Center (MAARC), to protect adults who are particularly vulnerable to maltreatment. These reports
are filtered to the County in which the individual is located for screening and investigation. In 2018, 444
MAARC reports were received involving Otter Tail County residents, of which 125 were screened in for
investigation. Ms. Williams briefed the board of their daily challenges and what they are doing well, areas of
improvement and future developments. She also stated they have a great working relationship with their
providers and professional staff and their goal is to assist these adults in getting the help they need. Adult
Intake Social Worker, Candice Jallen, provided examples of the various categories listed on the document
that Otter Tail County has encountered. There are 5 categories listed on the document followed by
percentages with self-neglect being the highest at 43% and Physical Abuse being the lowest at 4%.
OTC Board of Commissioners Minutes
July 30, 2019
Page 2
Drainage Systems
Ditch #56:
A portion of Ditch 56 was cleaned in 2016-2017. Property owner, Chad Nelson requested the remaining
1200 ft. of Ditch 56, shown in red on the map submitted, be cleaned and buffer strips established.
Motion by Johnson, second by Rogness and unanimously carried to authorize cleaning of the remaining
1200 ft. on ditch 56 and a buffer strip be established at an estimated cost of $1,000-$2,000.
Ditch 18/37:
Ditch Inspector, Kevin Fellbaum, was contacted by property owner, John Leitch with concerns of water
surfacing and flowing overland causing erosion to his field on Ditch 18/37. Mr. Leitch requested repair and
replacement of 1300 ft. of 8-inch dual wall tile shown in yellow on the map submitted. Mr. Fellbaum plans to
receive quotes to perform work fall of 2019 after harvest.
Motion by Rogness, second by Lindquist and unanimously carried to repair and replace the 1300 ft. of 8-
inch dual wall tile on Ditch 18/37 as requested by Mr. Leitch and recommended by the Ditch Inspector.
Ditch 21:
Ditch Inspector, Kevin Fellbaum, was contacted by property owner, Craig Shol with concern of a culvert on
Ditch 21 showing signs of water flow around the pipe causing erosion to his driveway.
Motion by Johnson, second by Lindquist and unanimously carried to authorize the following work in Ditch
21 as recommended by the Ditch Inspector:
The culvert be re-set at its current elevation and properly place and compact material over the top to restore
water flow through the pipe.
Ditch 16:
Ditch Inspector, Kevin Fellbaum was contacted by property owner, Mike Foertsch with concerns of
consistent bank erosion along County Ditch 16. The areas in red on the map submitted are the areas
of concern. The Ditch Inspector plans to proceed with the low bid.
Motion by Lindquist, second by Johnson and unanimously carried to authorize the following work in
Ditch 16 as recommended by the Ditch Inspector:
Place riprap in the areas shown in red on the map submitted to prevent scouring from continuing to
happen. The areas in orange should be pulled back to straighten the ditch and direct the flow down
the center of the ditch rather than toward the bank.
Nelson Lake Outlet
Kevin Fellbaum, Ditch Inspector, presented a Memorandum regarding potential establishment of an
Outlet for Nelson Lake. Preliminary Engineering was completed to determine if Ditch 45 is a viable
outlet for Nelson Lake. Mr. Fellbaum reported that the water would need to move to the West, uphill,
from an elevation of 1461.79 to 1468.57, resulting in a 7-foot difference in elevation. Currently, Ditch
45 drains into Fish Lake and Mr. Fellbaum suggested draining the water from Nelson Lake south,
directly into Fish Lake. Draining directly into Fish Lake instead of Ditch 45 would result in a new
drainage system.
Motion by Rogness, second by Lindquist and unanimously carried to hold a Public Hearing for Nelson
Lake Outlet on September 23rd, 2019 at 7 p.m. at the Parkers Prairie Event Center in Parkers Prairie.
OTC Board of Commissioners Minutes
July 30, 2019
Page 3
Deer Lake Public Access
Commissioner, John Lindquist received an email regarding parking concerns for tubers at the Deer
Lake public access. Sheriff, Barry Fitzgibbons explained that the Sheriff’s Office has received many
complaints over the years from boaters not able to use the access. As a result, the DNR has put up
signs to designate specific parking for vehicles with boat trailers. The DNR is responsible for the Deer
Lake access and has plans to expand the parking, however, space is limited and may not eliminate
the parking issue during high traffic times. The Commissioners expressed concerns about safety for
tubers parking on the road and suggested adding caution or congestion signs to the area for
approaching vehicles. Mr. Fitzgibbons shared that the Sheriff’s Office is trying to have a presence to
educate people who use the access.
Recess & Reconvene
At 9:36 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board of Commissioners meeting was reconvened at 9:41 a.m.
Highway Department Projects
Bid Award – S.A.P. 056-646-008:
Motion by Johnson, second by Murphy and unanimously carried to award the SFDR, Culvert
Replacement, Grading, Wear Courses, Shouldering & topsoil project to Mark Sand & Gravel Co.,
Fergus Falls, MN in the amount of $4,311,346.98 as recommended by the Highway Engineer.
Quote Award – S.A.P. 056-601-067 & 056-635-038:
Motion by Lindquist, second by Rogness and unanimously carried to award the Archaeological Survey
to Agassiz Archeology, Grand Forks, ND in the amount of $4,000.00 for CSAH 1 (South of Fergus
Falls) and $3,000.00 for CSAH 35 (North of Underwood) as recommended by the Highway Engineer.
Quote Award – S.A.P. 056-601-067 & 056-635-038:
Motion by Johnson, second by Lindquist and unanimously carried to award the Wetland Delineation to
Environmental Scientific, Donnelly, MN in the amount of $6,750.00 for CSAH 1 (South of Fergus Falls)
and $6,950.00 for CSAH 35 (North of Underwood) as recommended by the Highway Engineer.
County Highway Right of Way Tree Removal/Brushing:
Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County
Officials’ signatures to execute the contract between the County of Otter Tail and Carr’s Tree Service
Inc. for the County Highway Right of Way Tree Removal/Brushing project.
S.A.P. 056-601-068 & Etc.:
Motion by Rogness, second by Lindquist and unanimously carried to authorize appropriate County
Officials’ signatures to execute the contract between the County of Otter Tail and R.J. Zavoral & Sons
Inc. for the construction of CSAH 1 & CSAH 88.
Shouldering Material, Shoulder Base Aggregate Class 1:
Motion by Lindquist, second by Rogness and unanimously carried to authorize appropriate County
Officials’ signatures to execute the contact between the County of Otter Tail and Central Specialties,
Inc. for shouldering material, shoulder base aggregate class 1.
PERHAM TO PELICAN RAPIDS REGIONAL TRAIL – SILENT LAKE SEGMENT
RESOLUTION APPROVING MEMORANDUM AGREEMENT
Otter Tail County Resolution No. 2019 – 59
The Perham to Pelican Rapids Regional Trail – Silent Lake Segment Memorandum Agreement
attached hereto be and it hereby is approved and its execution by Charles H. Grotte, County Engineer,
an Officer of Otter Tail County is authorized on behalf of Applicant.
OTC Board of Commissioners Minutes
July 30, 2019
Page 4
Motion by Johnson, second by Murphy , and upon being put to vote, the resolution was unanimously
adopted this 30th day of July 2019.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Douglas Huebsch, Chair John Dinsmore, Clerk
Tax Abatement for Colony Housing, LLC
At 10:00 a.m., Chair Huebsch opened the public hearing regarding tax abatement for Colony Housing,
LLC in Pelican Rapids. Skip Duchesneau, a representative from DW Jones, summarized the
challenges they have overcome in recent years to move forward with this project. He continued to
report the tax abatement is over $20,000 less than the original resolution and a grant that was received
will cover the cost of water and sewer under State Highway 108, opening the potential for future
housing and development in Pelican Rapids. Mr. Duchesneau stated they plan to break ground
September 2, 2019 with a few minor improvements from the original plan including an increased
number of units from 32 to 36. The following documents were submitted:
Memorandum regarding Tax Abatement Assistance for Housing Project
Resolution approving property tax abatements for Colony Housing, LLC
At 10:06 a.m., Chair Huebsch opened the public hearing for comments from the public summarized as
follows:
Marcia Huddleston raised the question if DW Jones will require proof of citizenship from tenants. Mr.
Duchesneau explained DW Jones does a fair amount of due-diligence and that requires tenants to
meet the selection criteria which consists of a criminal background check, credit check, and past
landlord checks, but does not require proof of citizenship.
At 10:20 a.m. Chair, Huebsch declared the public hearing closed and Commissioner Johnson offered
the following resolution:
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS FOR COLONY HOUSING, LLC
OTTER TAIL COUNTY RESOLUTION NO. 2019-58
BE IT RESOLVED by the County Board of Otter Tail County, Minnesota (the "County"), as follows:
WHEREAS, Colony Housing, LLC (the “Developer”) has requested that the County, the City of Pelican
Rapids (the “City”) and the School Board (the “Board”) for Independent School District No. 548 (the “District)
abate their respective portions of additional prospective property taxes derived from the property described
by property identification numbers on the attached "Exhibit A" (the "Property"), resulting from the construction
of approximately 36 units of residential housing on the Property (the "Project"), all as further described below;
WHEREAS, the County proposes to use Tax Abatement for the purposes provided for in the Abatement Law
(as hereinafter defined), including the Project. The proposed term of the abatement will be for up to fifteen
years in an amount not to exceed $195,000. The abatement will apply to the County's share of the property
taxes (the "Abatement"). Additional information (exact property identification) can be accessed in the Auditor-
Treasurer’s office.
WHEREAS, the County approved Resolution No. 2016-79 on December 20, 2016 (the “Prior Resolution),
which among other things authorized a Tax Abatement for the Project. The Project did not commence as
OTC Board of Commissioners Minutes
July 30, 2019
Page 5
planned at time of approval of the Prior Resolution and the County has not certified the Abatement for the
Project;
WHEREAS, the County proposes to rescind its approval of the Tax Abatement in the Prior Resolution;
WHEREAS, on the date hereof, the County held a public hearing on the question of the Abatement, and
said hearing was preceded by at least once more than 10 days but not more than 30 days prior published
notice thereof; and
WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1815,
as amended (the "Abatement Law").
NOW, THEREFORE, BE IT RESOLVED by the County Board of Otter Tail County, Minnesota, as follows:
1. Findings for the Abatement. The County Board hereby makes the following findings:
(a) The Board expects the benefits to the County of the Abatement to at least equal or exceed
the costs to the County thereof.
(b) Granting the Abatement is in the public interest because it will:
(i) increase or preserve tax base; and
(ii) provide employment opportunities in the City.
(c) The Property is not and will not be located in a tax increment financing district during the
Abatement period.
(d) In any year, the total amount of property taxes abated by the County by this and other
abatement resolutions, if any, shall not exceed ten percent (10%) of net tax capacity of the
County for the taxes payable year to which the abatement applies or $200,000, whichever
is greater (the "Abatement Limit"). The County may grant other abatements permitted
under the Abatement Law after the date of this resolution, provided that to the extent the
total abatements in any year exceed the Abatement Limit the allocation of the Abatement
limit to such other abatements is subordinate to the Abatement granted by this resolution.
2. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as
follows:
(a) The Abatement shall be for up to a fifteen (15) year period and shall apply to the taxes
payable in the years 2021 through 2035, inclusive.
(b) The County will abate the increase in the property amount over the adjusted 2019 Market
Value, as established by the County Assessor’s Office in which the County receives from
the Property, cumulatively not to exceed $195,000 over 15 year period certified in annual
amounts.
(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
(d) The Abatement shall be subject to final approval by the City, County, and School (the
“Taxing Jurisdictions”) of a Tax Abatement and Financial Assistance Agreement between
the Taxing Jurisdictions and the Developer.
OTC Board of Commissioners Minutes
July 30, 2019
Page 6
(e) The County Board Chair and County Administrator are authorized to execute all documents
and Tax Abatement agreements necessary to execute the Property Tax Abatement.
The motion for the adoption of the foregoing resolution was duly seconded by Member Rogness and, after
a full discussion thereof and upon vote being taken thereon, the following voted in favor thereof:
Commissioner Johnson
Commissioner Lindquist
Commissioner Murphy
Commissioner Rogness
Chairman Huebsch
and the following voted against the same: None
Adopted on July 30, 2019 by the County Board of Otter Tail County, Minnesota.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Douglas Huebsch, Chair John Dinsmore, Clerk
County HRA and County EDA
Motion by Johnson, second by Rogness and unanimously carried to authorize Community Development
Director, Amy Baldwin to hold a public hearing to amend an Ordinance to divide the powers of the County
HRA and the County EDA on August 13th at 10:00 a.m., to be held at the Government Service Center in
Fergus Falls.
Constituent Concerns
Marcia Huddleston inquired about a discussion regarding Constituent concerns referenced in the June 4,
2019 minutes. She requested a time be added to the agenda to allow citizens to speak with Commissioners
about concerns. County Administrator, John Dinsmore suggested he create a recommendation to present
at the August 6th Board of Commissioners’ Meeting.
Closed to the Public
At 10:31 a.m., Chair Huebsch declared the Board of Commissioners meeting closed to the public to discuss
matters regarding purchase of property located at 29283 County Highway 45, Underwood, MN and Sale of
Property at 1174 Western Ave Fergus Falls, MN. The closed session is authorized under M.S. 13D.05, Subd.
3(c)(1). Present were all five seated Commissioners, Assistant County Attorney Benjamin Olson,
Administrator John Dinsmore, Auditor-Treasurer Wayne Stein, External Relations Director Nick Leonard,
Highway Engineer Charles Grotte, Community Development Director, Amy Baldwin, Public Works Director,
Rick West, Human Services Director, Deb Sjostrom, Assistant County Engineer, Matthew Yavarow and
County Board Secretary’s Tara Bakken and Kathy Domholt. The closed session was concluded at 10:58
a.m.
Purchase of Property
Motion by Murphy, second by Rogness and unanimously carried to authorize the Communications and
External Relations Director to sign the purchase agreement in the amount of $285,000 for the property listed
for sale at 29283 County Highway 45, Underwood, MN.
OTC Board of Commissioners Minutes
July 30, 2019
Page 7
Adjournment
At 11:04 a.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned.
The next Board meeting is scheduled at 8:30 a.m. on Tuesday, August 6, 2019, at the Government Services
Center in Fergus Falls, MN.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ___________________
By:__________________________________________ Attest:___________________________
Douglas A. Huebsch, Board Chair John Dinsmore, Clerk
OTC Board of Commissioners Minutes
July 30, 2019 (Exhibit A)
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OTC Board of Commissioners Minutes
July 30, 2019 (Exhibit A)
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OTC Board of Commissioners Minutes
July 30, 2019 (Exhibit A)
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OTC Board of Commissioners Minutes
July 30, 2019 (Exhibit A)
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OTC Board of Commissioners Minutes
July 30, 2019 (Exhibit A)
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OTC Board of Commissioners Minutes
July 30, 2019 (Exhibit A)
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COMMISSIONER'S VOUCHERS ENTRIES8/1/2019
csteinba
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Otter Tail County Auditor
Audit List for Board Page 1
Print List in Order By:
Save Report Options?:
Type of Audit List:
on Audit List?:
Paid on Behalf Of Name
Explode Dist. Formulas?:
D - Detailed Audit List
S - Condensed Audit List
1 - Fund (Page Break by Fund)
2 - Department (Totals by Dept)
3 - Vendor Number
4 - Vendor Name
11:34:08AM
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
Solid Waste Fund
Copyright 2010-2018 Integrated Financial Systems
50-000-000-0110-6859 2,119.64 MISC RECYCLING 2289 Electronic Disposal N
50-000-000-0150-6859 2,682.22 MISC RECYCLING 2299 Electronic Disposal N
01-061-000-0000-6680 259.54 A2RJVV5AA0WI1P THINKPAD DOCKS 16P4-NY7H-9D1Q Computer Hardware N
01-061-000-0000-6406 86.95 A2RJVV5AA0WI1P ADAPTER CABLES 1H7W-3TTX-66GV Office Supplies N
01-061-000-0000-6406 149.90 A2RJVV5AA0WI1P WIRELESS MOUSES 1X9M-C3TV-YJF1 Office Supplies N
02-612-000-0000-6369 393.00 DECON UNIT TRANSFER PUMP 109329 Miscellaneous Charges N
50-000-000-0000-6290 17.03 ACCT 160002035 1601862260 Contracted Services N
50-390-000-0000-6290 17.04 ACCT 160002035 1601862260 Contracted Services.N
50-399-000-0000-6290 32.06 ACCT 160002035 1601862260 Contracted Services.N
01-201-000-0000-6526 136.96 ACCT 56537OT PANTS 239532 Uniforms N
MEKASH/ALLEN5433
01-201-000-0000-6526 78.00 ACCT 125630 HOLSTER 1601205 Uniforms N
50-000-000-0130-6290 26.00 DRINKING WATER 74648 Contracted Services.N
50-000-000-0110-6290 10.00 COOLER RENT 74796 Contracted Services.N
50-000-000-0130-6290 10.00 COOLER RENT 74855 Contracted Services.N
14813 ALBANY RECYCLING CENTER
4,801.8614813
14386 AMAZON CAPITAL SERVICES INC
496.3914386
12142 AMERICAN PRESSURE INC
393.0012142
13620 AMERIPRIDE SERVICES INC
66.1313620
15551 ASPEN MILLS INC
136.9615551
7086 AXON ENTERPRISE INC
78.007086
1755 BEN HOLZER UNLIMITED WATER LLC
46.001755
9528 BRIAN M RIPLEY EXCAVATING
Page 2Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
3 Transactions
1 Transactions
3 Transactions
1 Transactions
1 Transactions
3 Transactions
ALBANY RECYCLING CENTER
AMAZON CAPITAL SERVICES INC
AMERICAN PRESSURE INC
AMERIPRIDE SERVICES INC
ASPEN MILLS INC
AXON ENTERPRISE INC
BEN HOLZER UNLIMITED WATER LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
Road And Bridge Fund
Copyright 2010-2018 Integrated Financial Systems
10-302-000-0000-6350 700.00 SERVICE Maintenance Contractor N
02-225-000-0000-6369 2,515.00 MN0560000 CARRY PERMITS 56000061 Miscellaneous Charges N
01-112-000-0000-6304 179.29 OXYGEN SENSOR REPLACEMENT 41972 Repair And Maintenance-Vehicle N
10-304-000-0000-6572 338.00 SUPPLIES Repair And Maintenance Supplies N
01-201-000-0000-6526 117.44 ACCT 19736 FLEECE TRACK JACKET 685409 Uniforms N
01-201-000-0000-6304 46.75 UNIT 1808 LIGHT BAR REPAIR 4963 Repair And Maintenance N
01-122-000-0000-6304 41.48 UNIT 19296 TIRE REPAIR 053117 Repair And Maintenance N
01-122-000-0000-6304 145.37 UNIT 17522 EVAP PURGE VALVE 053121 Repair And Maintenance N
01-122-000-0000-6304 29.42 UNIT 15358 OIL CHANGE 053130 Repair And Maintenance N
10-303-000-0000-6278 4,442.19 TESTING Engineering & Hydrological Testing N
01-601-000-0000-6406 86.05 ACCT 28363 SUPPLIES 438593 Office Supplies N
01-601-000-0000-6406 2.80 ACCT 28363 BINDER CLIPS 438935 Office Supplies N
700.009528
1425 BUREAU OF CRIM APPREHENSION
2,515.001425
8930 CERTIFIED AUTO REPAIR
179.298930
12785 CERTIFIED LABORATORIES
338.0012785
13143 CI SPORT
117.4413143
9087 CODE 4 SERVICES, INC
46.759087
32655 COLLEGE WAY AUTO INC
216.2732655
608 COMMISSIONER OF TRANSPORTATION
4,442.19608
32603 COOPERS TECHNOLOGY GROUP
Page 3Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
3 Transactions
1 Transactions
-
BRIAN M RIPLEY EXCAVATING
BUREAU OF CRIM APPREHENSION
CERTIFIED AUTO REPAIR
CERTIFIED LABORATORIES
CI SPORT
CODE 4 SERVICES, INC
COLLEGE WAY AUTO INC
COMMISSIONER OF TRANSPORTATION
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
General Revenue Fund
Copyright 2010-2018 Integrated Financial Systems
01-201-000-0000-6526 17.00 ACCT 166849 OPTIC READY PLATE 0456890 Uniforms N
LANGE/MICHAEL12921
10-304-000-0000-6565 255.00 HYDRAULIC FLUID Fuels - Diesel N
10-304-000-0000-6565 223.30 GREASE Fuels - Diesel N
01-063-000-0000-6210 338.47 ACCT 14431200 MAILING SERVICE A300IC56196I Postage Meter N
10-304-000-0000-6300 160.55 REPAIR Building And Grounds Maintenance N
01-112-000-0000-6572 11.56 ACCT 2985686 RELAY 69196403 Repair And Maintenance Supplies N
10-302-000-0000-6350 2,820.00 SERVICE Maintenance Contractor N
01-201-000-0000-6526 129.44 BLUETOOTH HEADSET 7/26/19 Uniforms N
01-201-000-0000-6304 105.00 LOCK RODS FOR TAHOES SE908 Repair And Maintenance N
83.2532603
15550 CZ-USA
17.0015550
9672 DEANS DISTRIBUTING
478.309672
9655 DEPT OF HUMAN SERVICES
338.479655
5649 DETROIT LAKES OVERHEAD DOOR SERVICE
160.555649
10250 DIGI-KEY ELECTRONICS 2985686
11.5610250
13736 DM ENTERPRISES
2,820.0013736
11450 EIFERT/ZACH
129.4411450
7407 ERICKSON CHEVROLET FLEET DEPT
105.007407
2153 FERGUS POWER PUMP INC
Page 4Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
COOPERS TECHNOLOGY GROUP
CZ-USA
DEANS DISTRIBUTING
DEPT OF HUMAN SERVICES
DETROIT LAKES OVERHEAD DOOR SERVICE
DIGI-KEY ELECTRONICS 2985686
DM ENTERPRISES
EIFERT/ZACH
ERICKSON CHEVROLET FLEET DEPT
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
Solid Waste Fund
Copyright 2010-2018 Integrated Financial Systems
50-000-000-0170-6863 615.00 LEACHATE HAULING 7/22-7/23 41656 Leachate Disposal N
10-302-000-0000-6510 50,653.05 MC-800 Bituminous Material N
10-304-000-0000-6572 301.85 PARTS Repair And Maintenance Supplies N
50-399-000-0000-6306 150.88 ACCT 491446 MAINTENANCE 02S7009040 Repair/Maint. Equip N
50-399-000-0000-6306 141.54 ACCT 491446 MAINTENANCE 02S7009050 Repair/Maint. Equip N
50-399-000-0000-6306 599.18 ACCT 491446 REPLACE CHAINS 02S7130490 Repair/Maint. Equip N
50-399-000-0000-6306 599.18 ACCT 491446 REPLACE CHAINS 02S7130500 Repair/Maint. Equip N
02-612-000-0000-6369 179.00 ACCT 76154 SUMMER SCENE JULY 2107346 Miscellaneous Charges N
10-304-000-0000-6526 32.28 CLOTHES Uniforms N
01-201-000-0000-6526 25.99 ACCT 1002151493 GARRISON BELT 013033233 Uniforms N
PETERSON/PAUL11971
01-201-000-0000-6526 96.99 ACCT 1002151493 TROUSERS 013047939 Uniforms N
WAGNER/SCOTT8919
01-201-000-0000-6526 62.33 ACCT 1002151493 FLEECE SHIRT 013055499 Uniforms N
BACH/JORDAN15073
01-201-000-0000-6526 161.21 ACCT 1002151493 STRYKE PANTS 013068638 Uniforms N
01-201-000-0000-6526 42.94 ACCT 1002151493 RADIO CASE 013079407 Uniforms N
WEISS/DAVID6829
01-201-000-0000-6526 120.57 ACCT 5290418 BOOTS/BELT 013101705 Uniforms N
SELANDER/NATHAN8446
615.002153
8589 FLINT HILLS RESOURCES LP
50,653.058589
2497 FORCE AMERICA DISTRIBUTING LLC
301.852497
4335 FORKLIFTS OF MINNESOTA INC
1,490.784335
14517 FORUM COMMUNICATIONS COMPANY
179.0014517
12842 FREITAG/MICHAEL
32.2812842
392 GALLS LLC
Page 5Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
4 Transactions
1 Transactions
1 Transactions
FERGUS POWER PUMP INC
FLINT HILLS RESOURCES LP
FORCE AMERICA DISTRIBUTING LLC
FORKLIFTS OF MINNESOTA INC
FORUM COMMUNICATIONS COMPANY
FREITAG/MICHAEL
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
General Revenue Fund
Copyright 2010-2018 Integrated Financial Systems
01-201-000-0000-6526 125.34 ACCT 1002151493 TURTLENECK 013114773 Uniforms N
01-201-000-0000-6526 160.06 ACCT 1002151493 SHIRTS & APPS 013156276 Uniforms N
WAGNER/SCOTT8919
01-201-000-0000-6526 244.90 ACCT 1002151493 PANTS/JACKET 013156289 Uniforms N
01-201-000-0000-6526 186.99 ACCT 1002151493 HOLSTER 013156300 Uniforms N
BEERY/CHARLES14975
01-201-000-0000-6526 91.71 ACCT 1002151493 UA HEATGEAR 013166584 Uniforms N
01-201-000-0000-6526 40.64 ACCT 1002151493 HINGED HANCUFF 013177215 Uniforms N
BACHELDER/JARED15659
01-201-000-0000-6526 36.43 ACCT 5290418 TROUSER BELT 013202959 Uniforms N
SELANDER/NATHAN8446
01-201-000-0000-6526 73.43 ACCT 1002151493 ZIP SHIRT 013211428 Uniforms N
01-201-000-0000-6526 249.97 ACCT 1002151493 PANTS/BOOTS 013213294 Uniforms N
01-201-000-0000-6526 51.98 ACCT 1002151493 CUFF CASES 013213299 Uniforms N
01-201-000-0000-6526 57.67 ACCT 1002151493 HANDCUFFS 013234615 Uniforms N
BACHELDER/JARED15659
01-201-000-0000-6526 123.96 ACCT 1002151493 SUPER SHIRTS 013245780 Uniforms N
ROGAL/KEITH12964
01-201-000-0000-6526 109.48 ACCT 1002151493 ATAC BOOTS 013258903 Uniforms N
01-201-000-0000-6526 241.29 ACCT 1002151493 SHIRTS & APPS 013268372 Uniforms N
01-201-000-0000-6526 128.05 ACCT 1002151493 SHIRT/PANTS 013269675 Uniforms N
HABERER/DALE MYRON9569
10-303-000-0000-6342 968.75 SERVICE Service Agreements N
01-041-000-0000-6242 344.25 ACCT 300238041 PENSION/OPEB 2929697 Registration Fees N
VIPOND/KRIS15221
01-112-000-0000-6672 2,604.00 ACCT OTTC01 REMOVED TANK J001231 Remodeling Supplies N
14-112-000-0000-6688 16,998.00 ACCT OTTC01 WATER HEATER J001232 Building Expenses - Major N
2,431.93392
14439 GOODPOINTE TECHNOLOGY INC
968.7514439
412 GOVERNMENT FINANCE OFFICERS ASSOC
344.25412
10411 GRANT'S MECHANICAL
19,602.0010411
Page 6Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
21 Transactions
1 Transactions
1 Transactions
2 Transactions
GALLS LLC
GOODPOINTE TECHNOLOGY INC
GOVERNMENT FINANCE OFFICERS ASSOC
GRANT'S MECHANICAL
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
Road And Bridge Fund
Copyright 2010-2018 Integrated Financial Systems
10-304-000-0000-6526 34.61 CLOTHES Uniforms N
01-112-000-0000-6572 4,840.00 TREE REMOVAL/TRIMMING 6/19 1033 Repair And Maintenance Supplies Y
50-000-000-0000-6406 120.33 ACCT 565373 SUPPLIES 048377 Office Supplies N
01-201-000-0000-6406 108.90 EXCEL MARK R300 REFILLS 570162 Office Supplies N
50-000-000-0110-6290 140.00 TOILET RENTAL 7737 Contracted Services.Y
50-000-000-0130-6290 180.00 TOILET RENTAL/CLEANING 7737 Contracted Services.Y
01-061-000-0000-6342 6,698.00 ACCT 385-00894553 C-CURE 9000 21087494 Service Agreements N
50-000-000-0150-6300 1,082.00 RETAININ WALL REPAIR/BRACING 201525 Building And Grounds Maintenance Y
10-302-000-0000-6514 4,651.63 SALT Salt N
01-201-000-0000-6433 2,080.85 ACCT 1028714 L SAEWERT 6/13/19 Special Medical 6
01-201-000-0000-6433 79.00 VISIT 3354654-0001 CF 19020129 6/26/19 Special Medical 6
01-201-000-0000-6396 73.48 VISIT 3356016-0001 CF 19020643 6/30/19 Special Investigation 6
2659 HOLO/GERALD A
34.612659
15389 HUTCHINS TREE SERVICE/JON
4,840.0015389
38100 INNOVATIVE OFFICE SOLUTIONS
120.3338100
8908 J.P. COOKE CO
108.908908
11098 JAKE'S JOHNS LLC
320.0011098
1630 JOHNSON CONTROLS
6,698.001630
7715 KARL GREFSRUD CONSTRUCTION LLC
1,082.007715
6432 L & O ACRES TRANSPORT INC
4,651.636432
79 LAKE REGION HEALTHCARE
Page 7Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
HOLO/GERALD A
HUTCHINS TREE SERVICE/JON
INNOVATIVE OFFICE SOLUTIONS
J.P. COOKE CO
JAKE'S JOHNS LLC
JOHNSON CONTROLS
KARL GREFSRUD CONSTRUCTION LLC
L & O ACRES TRANSPORT INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
General Revenue Fund
Copyright 2010-2018 Integrated Financial Systems
01-201-000-0000-6433 79.00 VISIT 3365460-0001 CF 19022446 7/12/19 Special Medical 6
01-201-000-0000-6433 79.00 VISIT 3365462-0001 CF 19022480 7/13/19 Special Medical 6
01-201-000-0000-6433 79.00 VISIT 3359146-0001 CF 19021303 7/5/19 Special Medical 6
10-302-000-0000-6369 376.65 SERVICE Miscellaneous Charges N
10-302-000-0000-6369 29.50 SERVICE Miscellaneous Charges N
01-201-000-0000-6526 82.98 BLACK PANTS 2/11/19 Uniforms N
50-399-000-0000-6291 500.00 CARDBOARD 7/23/19 73097 Contract Transportation N
50-399-000-0000-6291 500.00 CARDBOARD 7/26/19 73101 Contract Transportation N
50-399-000-0000-6291 500.00 CARDBOARD 7/30/19 73114 Contract Transportation N
01-122-000-0000-6330 284.20 MILEAGE - MOWA/FAIR/EOTSWCD JUL2019 Mileage N
22-622-000-0670-6369 11,500.00 DITCH 70 REPAIR 968 Miscellaneous Charges N
01-122-000-0000-6342 164.92 ACCT 35700038 CN 500-0491119 390603397 Service Agreements N
01-061-000-0000-6342 19,909.00 ACCT OT00 PROTECTION LICENSES 6586746 Service Agreements N
10-301-000-0000-6342 580.38 SERVICE AGREEMENT Service Agreements N
2,846.9879
41450 LAKES COUNTRY SERVICE CO OP
29.5041450
7474 LANNERS/ANGELA
82.987474
81 LARRY OTT INC TRUCK SERVICE
1,500.0081
15088 LECLAIR/CHRISTOPHER
284.2015088
6056 LEE TILING & EXCAVATING INC
11,500.006056
36132 MARCO INC ST LOUIS
164.9236132
2721 MARCO TECHNOLOGIES LLC
20,489.382721
Page 8Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
7 Transactions
1 Transactions
1 Transactions
3 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
LAKE REGION HEALTHCARE
LAKES COUNTRY SERVICE CO OP
LANNERS/ANGELA
LARRY OTT INC TRUCK SERVICE
LECLAIR/CHRISTOPHER
LEE TILING & EXCAVATING INC
MARCO INC ST LOUIS
MARCO TECHNOLOGIES LLC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
Solid Waste Fund
Copyright 2010-2018 Integrated Financial Systems
50-000-000-0130-6306 17.21 ACCT 984898 SUPPLIES 080429/1 Repair/Maint. Equip N
50-000-000-0130-6306 31.96 ACCT 984898 SUPPLIES 080499/1 Repair/Maint. Equip N
10-303-000-0000-6240 785.70 NOTICE Publishing & Advertising N
10-303-000-0000-6278 8,285.00 SERVICE Engineering & Hydrological Testing N
01-112-101-0000-6485 843.84 ACCT 227160 SUPPLIES 23979 Custodian Supplies N
10-304-000-0000-6572 286.95 PARTS Repair And Maintenance Supplies N
01-112-000-0000-6275 345.46 ACCT MN OTERCO01 23 TICKETS E156711 Fiber Locating Service Y
10-302-000-0000-6369 469.63 SPECIAL ASSESSMENT Miscellaneous Charges N
01-201-000-0000-6304 107.20 UNIT 1501 INSTALL TIRES 116552 Repair And Maintenance N
01-201-000-0000-6304 64.41 UNIT 1806 OIL CHG/ROTATE TIRES 116628 Repair And Maintenance N
01-201-000-0000-6304 24.66 UNIT 1905 TIRE REPAIR 116650 Repair And Maintenance N
50-000-000-0120-6291 4,057.56 HAULING CHARGES 7/8/19 38971 Contract Transportation N
9930 MARKS FLEET SUPPLY INC
49.179930
13389 MIDWEEK INC/THE
785.7013389
6012 MOORE ENGINEERING INC
8,285.006012
595 NETWORK SERVICES COMPANY
843.84595
6006 NORTHERN SAFETY TECHNOLOGY INC
286.956006
5093 ONE CALL LOCATORS LTD
345.465093
3167 OTTER TAIL CO TREASURER
469.633167
49008 OTTER TAIL TIRE INC
196.2749008
7392 OTTERTAIL TRUCKING INC
Page 9Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
3 Transactions
MARKS FLEET SUPPLY INC
MIDWEEK INC/THE
MOORE ENGINEERING INC
NETWORK SERVICES COMPANY
NORTHERN SAFETY TECHNOLOGY INC
ONE CALL LOCATORS LTD
OTTER TAIL CO TREASURER
OTTER TAIL TIRE INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
Solid Waste Fund
Copyright 2010-2018 Integrated Financial Systems
50-000-000-0170-6291 10,205.27 HAULING CHARGES 7/8/19 38971 Contract Transportation N
50-000-000-0120-6291 3,233.56 HAULING CHARGES 7/15/19 38981 Contract Transportation N
50-000-000-0170-6291 8,439.72 HAULING CHARGES 7/15/19 38981 Contract Transportation N
50-000-000-0120-6291 3,249.17 HAULING CHARGES 7/22/19 38983 Contract Transportation N
50-000-000-0170-6291 8,816.34 HAULING CHARGES 7/22/19 38983 Contract Transportation N
50-399-000-0000-6291 2,912.00 HAULING CHARGES 7/8/19 38971 Contract Transportation N
50-399-000-0000-6291 1,456.00 HAULING CHARGES 7/15/19 38981 Contract Transportation N
50-399-000-0000-6291 1,456.00 HAULING CHARGES 7/22/19 38983 Contract Transportation N
02-612-000-0000-6369 25.00 WATER HYDRANT USEAGE 7/15/19 Miscellaneous Charges N
01-061-000-0000-6342 3,600.00 ENTERPRISE MODE LICENSES 4767X Service Agreements N
01-201-000-0000-6396 228.00 TOW CF 19022605 7/13/19 Special Investigation Y
01-112-109-0000-6342 450.00 2019 VEGETATION MANAGEMENT 19400 Service Agreements N
50-000-000-0120-6565 92.40 ACCT 988529 DIESEL 88048747 Fuels N
01-112-000-0000-6687 3,500.00 ACCT 0313001 BROOM E04891 Equipment- Current Year N
02-612-000-0000-6369 840.00 ACCT 594 BOATER SIGNS 1-512527 Miscellaneous Charges N
02-612-000-0000-6369 405.00 ACCT 594 BOATER SIGNS 1-512528 Miscellaneous Charges N
43,825.627392
15737 OTTERTAIL/CITY OF
25.0015737
15785 PDQ.COM
3,600.0015785
1340 PETE'S BODY SHOP & TOWING
228.001340
9971 PRAIRIE RESTORATIONS INC
450.009971
45475 PRO AG FARMERS CO OP
92.4045475
9166 RDO EQUIPMENT CO
3,500.009166
49316 RENTAL STORE/THE
Page 10Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
9 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
OTTERTAIL TRUCKING INC
OTTERTAIL/CITY OF
PDQ.COM
PETE'S BODY SHOP & TOWING
PRAIRIE RESTORATIONS INC
PRO AG FARMERS CO OP
RDO EQUIPMENT CO
Otter Tail County Auditor
General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
Copyright 2010-2018 Integrated Financial Systems
01-101-000-0000-6330 55.68 MILEAGE - EOT FAIR 7/25/19 Mileage N
01-101-000-0000-6406 76.39 CONCEPT PAPER 7/3/19 Office Supplies N
01-201-000-0000-6406 139.98 XSTAMPERS X050869 Office Supplies N
01-250-000-0000-6224 92.27 MEALS - TRANSPORTS 8/6/19 Prisioner Conveyance N
10-303-000-0000-6278 28,157.13 SERVICE Engineering & Hydrological Testing N
01-112-101-0000-6485 132.66 ACCT 00224000 SUPPLIES 836067-1 Custodian Supplies N
01-112-000-0000-6369 84.00 ACCT 00224000 SUPPLIES 836791-1 Miscellaneous Charges N
01-112-000-0000-6369 84.00 ACCT 00224002 SUPPLIES 836793-1 Miscellaneous Charges N
10-304-000-0000-6253 74.88 WASTE DISPOSAL Garbage N
50-000-000-0000-6290 2,497.00 WASTE DELIVERY ASSURANCE 4131238 Contracted Services Y
01-013-000-0000-6262 2,218.55 56-JV-18-2567 D HELPS 7/24/19 Public Defender Y
1,245.0049316
13735 SCHMALTZ/CAROL
132.0713735
695 SCHWAAB INC
139.98695
11182 SMITH/GENE
92.2711182
6321 SRF CONSULTING GROUP INC
28,157.136321
48183 STEINS INC
300.6648183
166 STEVE'S SANITATION INC
74.88166
11210 STOEL RIVES LLP
2,497.0011210
14916 STOMMES/KIMBERLY
2,218.5514916
Page 11Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
2 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
3 Transactions
1 Transactions
1 Transactions
1 Transactions
RENTAL STORE/THE
SCHMALTZ/CAROL
SCHWAAB INC
SMITH/GENE
SRF CONSULTING GROUP INC
STEINS INC
STEVE'S SANITATION INC
STOEL RIVES LLP
STOMMES/KIMBERLY
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
Solid Waste Fund
Copyright 2010-2018 Integrated Financial Systems
50-000-000-0130-6565 35.85 GAS REIMBURSEMENT 7/17/19 Fuels N
01-201-000-0000-6526 19.98 ACCT 974 NAME PLATE/MAG POUCH I1375022 Uniforms N
01-201-000-0000-6526 207.98 ACCT 974 SUNGLASSES I1376365 Uniforms N
BRASEL/RYAN10519
10-304-000-0000-6572 135.00 TIRE REPAIR Repair And Maintenance Supplies N
50-399-000-0000-6306 5,198.00 ROLL OFF CONTAINERS 5906 Repair/Maint. Equip N
50-399-000-0000-6304 529.96 ACCT 2498658 CYLINDER LEAK 1054585 CL Repair And Maint-Vehicles N
01-601-000-0000-6342 1,123.41 BILL ID 90136606589 69851454 Service Agreements N
01-201-000-0000-6406 79.31 ACCT 6265703 9X12 ENVELOPES 110715609 Office Supplies N
10-302-000-0000-6500 829.14 SUPPLIES Supplies N
10-304-000-0000-6306 440.00 REPAIR Repair/Maint. Equip N
01-201-000-0000-6304 64.20 UNIT 1808 OIL CHANGE 14030 Repair And Maintenance N
14790 STONE/GARY
35.8514790
168 STREICHERS
227.96168
8741 T & K TIRES
135.008741
15662 TB INDUSTRIES INC
5,198.0015662
379 TITAN MACHINERY INC
529.96379
14497 TOSHIBA FINANCIAL SERVICES
1,123.4114497
13132 ULINE
908.4513132
14162 UNLIMITED AUTO GLASS INC
440.0014162
3592 VAUGHN AUTO & MARINE CO
Page 12Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
2 Transactions
1 Transactions
1 Transactions
1 Transactions
1 Transactions
2 Transactions
1 Transactions
STONE/GARY
STREICHERS
T & K TIRES
TB INDUSTRIES INC
TITAN MACHINERY INC
TOSHIBA FINANCIAL SERVICES
ULINE
UNLIMITED AUTO GLASS INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES
Account/Formula
11:34:08AM8/1/2019
csteinba
General Revenue Fund
Copyright 2010-2018 Integrated Financial Systems
01-122-000-0000-6406 92.00 ACCT 7490 MESH POCKETS 436045 Office Supplies N
01-123-000-0000-6406 44.00 ACCT 7490 LABELS 435893 Office Supplies N
50-000-000-0000-6848 65.00 ACCT 7495 RECYCLING SIGNS 436038 Public Education N
10-304-000-0000-6306 85.00 SERVICE Repair/Maint. Equip N
10-304-000-0000-6572 62.50 SUPPLIES Repair And Maintenance Supplies N
50-399-000-0000-6306 628.53 ACCT 6842300 MAINTENANCE SW020112228 Repair/Maint. Equip N
64.203592
51002 VICTOR LUNDEEN COMPANY
201.0051002
15472 VINCO, INC
85.0015472
9357 WAYNE'S TOOLWAGON
62.509357
2086 ZIEGLER INC
628.532086
257,569.61
Page 13Audit List for Board
Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099
Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates
1 Transactions
3 Transactions
1 Transactions
1 Transactions
1 Transactions
Final Total ............87 Vendors 151 Transactions
VAUGHN AUTO & MARINE CO
VICTOR LUNDEEN COMPANY
VINCO, INC
WAYNE'S TOOLWAGON
ZIEGLER INC
Otter Tail County Auditor
COMMISSIONER'S VOUCHERS ENTRIES11:34:08AM8/1/2019
csteinba
Solid Waste Fund
Copyright 2010-2018 Integrated Financial Systems
Page 14Audit List for Board
Otter Tail County Auditor
Amount
55,572.31 General Revenue Fund 1
4,357.00 General Fund Dedicated Accounts 2
106,178.67 Road And Bridge Fund 10
16,998.00 Capital Improvement Fund 14
11,500.00 County Ditch Fund 22
62,963.63 Solid Waste Fund 50
257,569.61
NameFundRecap by Fund
All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
MICA Counties:
Incorporating Public Input During Board Meetings
County Website/Agenda Term Description Standing
Agenda Item
Time
Allotment
Benton “Open Forum”
Announcement by Chair
Public Input and/or Informational Matters Not Requiring Action by the Board Yes 10 minutes
Blue Earth Addressing the Board of
Commissioners
Citizens who wish to address the Board of Commissioners at a meeting must contact County Administration at (507) 304-4235
before noon the Thursday preceding the Board meeting. This is needed to manage the Board's schedule. The Board will not take
action at the time of the presentation but will direct County staff to respond appropriately to issues raised by citizens. There is a
three-minute time limit per person. Note: This opportunity is reserved for private citizens only - not employees, unions, or other
organized groups funded by or associated with Blue Earth County.
No
3 minutes per
person
Crow Wing How do I schedule an item on
the County Board Agenda?
If you have any questions or would like to schedule an item on a County Board or Committee of the Whole agenda, please contact
the County Administrator's Office at 218-824-1067.
No NA
Otter Tail Schedule an Agenda Item To schedule an agenda item with the Otter Tail County Board of Commissioners, please contact the Board Secretary or call 218-
998-8051.
No NA
Rice NA At the beginning of each Committee of the Whole Work Session meeting, the floor will be open to solicit public comments. Public
comments will be limited to two (2) minutes for each person, subject to the discretion of the County Board Chairperson
Yes 2 minutes per
person
Stearns Public Access Forum Anyone wishing to address the Board on issues not found on today's agenda may do so at this time. Speakers are asked to approach
the microphone. Individual comments are limited to 3-4 minutes. Total allotted time for this forum is 10 minutes. A citizen may
speak at the Public Access Forum only once per month. County Board members will not engage in dialogue with speakers but
rather refer the matter to the appropriate County department.
Yes
3-4 minutes
per person
10 minutes
total
St. Louis NA The St. Louis County Board of Commissioners welcomes you to this meeting. This agenda contains a brief description of each
item to be considered. The Board encourages your participation. If you wish to speak on an item contained in the agenda, you will
be allowed to address the Board when a motion is on the floor. If you wish to speak on a matter that does not appear on the agenda,
you may do so during the public comment period at the beginning of the meeting. Except as otherwise provided by the Standing
Rules of the County Board, no action shall be taken on any item not appearing in the agenda.
When addressing the Board, please sign in at the podium and state your name and address for the record. Please address the Board
as a whole through the Chair. Comments to individual Commissioners or staff are not permitted. The St. Louis County Board
promotes adherence to civility in conducting the business of the County. Civility will provide increased opportunities for civil
discourse in order to find positive resolutions to the issue before the Board. Tools of civility include: pay attention, listen, be
inclusive, do not gossip, show respect, be agreeable, apologize, give constructive criticism and take responsibility [County Board
Resolution No. 560, adopted on September 9, 2003]. Speakers will be limited to five (5) minutes.
Yes
5 minutes per
person
Washington Comments from the Public The Board Chair invites residents in the audience to share their concerns about subjects not on the meeting agenda. The Board may
ask the county administrator to prepare a response to any questions or concerns raised. Residents who wish to speak need to fill out
a comment card before the meeting and give it to a county staff person.
Yes NA
Winona Public Comment (2 min per speaker - 10 minute total) at beginning of each board meeting Yes 2 minutes per
person
10 minutes
total
Otter Tail County Board of Commissioners
Proposed Guidelines:
How Do I Schedule an Item on the County Board Agenda?
August 6, 2019
Meeting with the County Board
Otter Tail County welcomes all county residents and constituents to meet with the Otter Tail County Board of
Commissioners. We ask that each person contact the County Administration office (218-998-8060) who, in
turn, will facilitate this process to determine if the caller’s concerns can be addressed by one of our County
Departments:
• If Department staff or the Department Director is not able to satisfactorily resolve a caller’s concerns,
they will coordinate with the Division Director and/or County Administrator to help seek a solution
• If an issue is not satisfactorily resolved using these administrative steps, a constituent can request to
meet with the full County Board to address a concern, recommend improvements, or seek resolution of
an issue.
Scheduling Time to Meet with the Board
County residents who choose to address the Otter Tail County Board of Commissioners at a meeting are asked
to contact the County Administration office at (218) 998-8060 before noon on the Thursday preceding the
Board meeting. This is needed to assist in managing the Board's schedule.
When speaking with the board, we ask that:
• Speakers approach one of the microphones located on the counter in front of the Board members.
• When addressing the Board, to please state your name and county of residence for the record.
• Each speaker limits their individual comments to five minutes per person.
Otter Tail County Board of Commissioner members may choose to listen, engage in dialogue with speakers,
and/or refer the matter to the County Administrator and/or appropriate county department(s). The Board will
typically not act at the time of the presentation but will direct County staff to respond appropriately to issues
raised by residents. Depending on the issue, the County Board may ask a resident and/or assigned County staff
to report back to the Board.
Otter Tail County
Council on Local Results and Innovation
2019 Standard Measures for Counties
Table of Contents
❑ Public Safety Page(s)
1. Part I and II Crime Rates……………………………………………………………………………… 2
2. Deputy Response Time……………………………………………………………………………….. 3
3. Total number of accidents that occur on CSAH/County/Township Roads………………………….. 3
❑ Probation/Corrections
4. % of adult offenders with a new felony conviction within 3 years…………………………………… 3
❑ Public Works
5. Hours to plow complete system during a snow event………………………………………………… 3
6. Average county pavement condition rating…………………………………………………………… 4
7. Average Bridge Sufficiency Rating…………………………………………………………………… 4
❑ Public Health/Social Services
8. General life expectancy……………………………………………………………………………….. 4
9. Tobacco and Alcohol Use……………………………………………………………………………... 4
10. Percentage of low birth‐weight births…………………………………………………………………. 4
11. Workforce participation rate among MFIP and DWP recipients……………………………………… 4
12. % of children - recurrence of maltreatment within 12 months………………………………………… 4
13. Child Support Program Cost Effectiveness……………………………………………………………. 5
14. Per Capita Cost Report………………………………………………………………………………… 5
❑ Property Records, Valuation, Assessment
15. Level of assessment ratio……………………………………………………………………………… 5
16. Turn‐around time: Recording/indexing/returning real estate documents……………………………. 5
❑ Elections
17. Accuracy of post‐election audit……………………………………………………………………….. 5
❑ Veterans Services
18. Dollars brought into county for veterans' benefits Federal and State dollars………………………… 5
19. Percentage of veterans receiving federal benefits……………………………………………………. 6
❑ Parks, Libraries
20. Number of annual visits per 1,000 residents…………………………………………………………. 6
❑ Budget, Financial
21. Bond rating…………………………………………………………………………………………… 6
22. Debt service levy per capita; outstanding debt per capita…………………………………………… 6
❑ Environmental
23. Recycling percentage Available in the SCORE report……………………………………………….. 6
24. Amount of hazardous household waste and electronics collected……………………………………. 6
❑ Appendices:
o Otter Tail County Resolution No. 2019 – __: Statewide Performance Measures……………… 7
o Overview of the Council on Local Results and Innovation……………………………………… 8
Otter Tail County
June 28, 2019
Page 2 of 8
1. Public Safety: Part I and II Crime Rates1 (COMPLETED)
2015 2016 2017 2018
OTSO FFPD OTSO FFPD OTSO FFPD OTSO FFPD Other2
All Other Offenses 162 170 158 143 102 84 24
Part II: Juvenile Offenses 22 28
Suspicion 0 0 0 0 0 0 0
Vagrancy 0 0 0 0 0 0 0 0 0
Curfew and Loitering 0 9 0 2 0 3 0 0 0
Runaways 19 26 22 26 14 16 0 0 0
Disorderly Conduct 86 172 50 151 47 125 12 32 11
Liquor Laws 42 18 25 20 26 11 23 16 2
DUI 106 56 100 44 116 51 131 37 18
Family and Children 229 364 175 390 171 293 3 0 1
Gambling 0 1 1 0 0 0 0 0 0
Drug Abuse 54 72 65 62 103 54 10
Narcotics 39 75
Other Sex Offenses 31 19 29 26 18 33 14 17 3
Prostitution 0 1 0 0 0 0 0 0 0
Weapons 8 9 7 4 4 6 13 7 2
Vandalism - 138 111 138 94 102 35 171 4
Stolen Property 4 3 4 7 5 3 1 5 2
Embezzlement 0 0 0 0 0 0 0 0 0
Fraud 51 65 68 94 50 85 44 64 8
Forgery and Counterfeiting 3 18 8 21 7 15 6 14 2
Other Assaults 104 189 91 165 72 153 50 107 25
Part II Total 1007 1333 853 1287 847 1101 537 608 112
Human Trafficking 0 0 1 1 0 0 0 0 0
Arson 2 2 3 2 2 1 0 0 0
Motor Vehicle Theft 28 13 18 9 21 19 40 28 6
Larceny 194 391 206 374 197 451 136 393 20
Burglary 142 93 155 107 108 66 74 70 9
Aggravated Assault 19 22 14 21 13 16 15 19 6
Robbery 0 7 0 1 1 2 0 1 1
Rape 10 7 6 3 9 3 23 22 6
Manslaughter 0 0 0 0 1 0 1
Murder 0 0 0 1 0 1 1 1 0
Part I Total 395 535 403 519 351 559 290 534 49
Totals Part I and II Offenses 1402 1868 1278 1834 1198 1660 827 1,142 161
1 Source data: Minnesota Department of Public Safety, Bureau of Criminal Apprehension’s (BCA) Uniform Case Report. Note: does not include data from the
County’s other five cities that employ city police departments, and; in 2018, reporting system will be replaced by the National Incident Based Reporting System
(NIBRS). OTSO = Otter Tail Sheriff Office FFPD = Fergus Falls Police Department
2 The 2018 column, “Other”, includes reports from: Perham, Parkers Prairie, New York Mills, Battle Lake, Henning and Pelican Rapids Police Departments.
Otter Tail County
June 28, 2019
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2. Public Safety: Deputy Response Time: Time it takes on top‐priority calls from dispatch to the first officer on scene
(NEEDS UPDATING)
o Due to the size of the county3, the County has not established deputy response time parameters.
o The Sheriff’s Office assigns deputies to areas to ensure prompt response to law enforcement calls
3. Public Safety: Total number of accidents that occur on County State Aid Highways, County Roads and Un‐Organized
Township Roads that involve fatalities and injury: Two sources – “Towards Zero Death” reports and county records
2016-2017 (COMPLETED)
Crashes in Otter Tail County
2014 2015 2016 2017
Route
System Fatal Crash Injury Crash PDO Crash Total Fatal Crash Injury Crash PDO Crash Total Fatal Crash Injury Crash PDO Crash Total Fatal Crash Injury Crash PDO Crash Total
County
State Aid
Hwy
1 54 84 139 2 50 100 152 2 48 77 127 1 55 99 155
County
Road 0 5 6 11 0 4 2 6 0 2 5 7 0 5 4 9
Township
Road 0 10 30 40 1 22 37 60 0 33 51 84 1 24 43 68
Total 1 69 120 190 3 76 139 218 2 83 133 218 2 84 146 232
Minnesota Statewide
2014 2015 2016 2017
Route
System
Fatal
Crash
Injury
Crash
PDO
Crash Total Fatal
Crash
Injury
Crash
PDO
Crash Total Fatal
Crash
Injury
Crash
PDO
Crash Total Fatal
Crash
Injury
Crash
PDO
Crash Total
County
State Aid
Hwy 101 5,982 13,217 19,300 125 5,849 12,092 18,066 96 5,096 11,034 16,226 92 5,095 10,632 15,819
County
Road 15 341 635 991 16 386 586 988 12 543 1,075 1,630 16 471 954 1,441
Township Road * 15 347 686 1,048 18 545 746 1,309 19 432 807 1,258 18 475 820 1,313
Total 131 6,670 14,538 21,339 159 6,780 13,424 20,363 127 6,071 12,916 19,114 126 6,041 12,406 18,573
* Excludes ‘Unorganized Township Roads’
4. Probation/Corrections: Percent of adult offenders with a new felony conviction within 3 years of discharge: MN
Sentencing Guidelines Commission (COMPLETED)
Adult offenders who are placed on a formal, supervised probation to County Probation will be tracked for three years
following their discharge to determine if they have a new Felony conviction in the State of Minnesota.
2014 2015 2016 2017 2018
Cases Closed 104 104 94 115 165
Subsequent Felony Convictions 7 9 12 3 11
Percentage with New Felony 6.73% 8.65% 12.77% 2.61% 6.67%
5. Public Works: Hours to plow complete system during a snow event:
During the 2018-2019 winter, we used 25 tandem trucks to clear approximately 2,350 lane miles of road in 3.5 to 5 hours.
During most events the majority of the 2,350 miles are plowed and/or treated twice during our normal 8-hour day, which
typically begins at 3:00 a.m.
3 Geographically, Otter Tail County is the seventh (7th) largest Minnesota County. Total area is 2,225 square miles, of which 1,972 square miles are comprised of
land and 252 square miles (11%) are covered by water.
Otter Tail County
June 28, 2019
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6. Public Works: Average county pavement condition rating: Pavement Quality/Condition Index. Provide average rating
and the rating system program/type. Example, 70 rating on the Pavement Condition Index (PCI).
o Average PCI is 68 [this represents 2017 data – the 2018 data was not available for this report]
o PCI determined by use of Mn/DOT Pavement Condition survey and ICON Pavement Management System
software.
7. Public Works: Average Bridge Sufficiency Rating: County records/MN Department of Transportation
Average Bridge Sufficiency Rating for Otter Tail County bridges in 2017 was 91.6.
8. Public Health/Social Services: General life expectancy: See Institute for Health Metrics and Evaluation
o Findings: Life Expectancy (life expectancy at birth (years) - 2014
Gender Otter Tail County Minnesota National National Rank % Change: 1980-2014
Female 82.8 82.9 81.5 333 ^2.8
Male 78.2 78.9 76.7 435 ^7.1
9. Public Health/Social Services: Tobacco and Alcohol Use: See Robert Wood Johnson Foundation’s County Health
Rankings & Roadmaps
Otter Tail County Minnesota (Rank of 87 Counties) Top U.S. Performers
Adult Smoking 14% 15% 14%
Excessive Drinking 19% 23% 13%
Alcohol-impaired Driving Deaths 14% 29% 13%
Physical Inactivity 20% 19% 19%
Adult Obesity 31% 28% 26%
10. Public Health/Social Services: Percentage of low birth‐weight births: MN Dept of Human Services or County Health
Rankings & Roadmaps
Otter Tail County Minnesota (Rank of 87 Counties) Top U.S. Performers
Low Birthweight 5 % 7% 6%
11. Public Health/Social Services: Workforce Self-Support Index among MFIP and DWP recipients: Defined as "Percent
of MFIP/DWP adults working 30 or more hours per week or off cash assistance three years after baseline"; data available
from MN Dept of Human Services
o Self-Support Index among Otter Tail County’s MFIP and DWP recipients[1]: 69.93%
o Source Data: DHS’s 2018 Annualized Self-Support Index Report: April 2017 – March 2018
12. Public Health/Social Services: In 2018, the percentage of children where there was a recurrence of maltreatment within
12 months following an intervention
o 27% (this represents 127 of 459 children served)
o The Minnesota Department of Human Service’s Child Welfare Dashboard defines this measure somewhat
differently: Maltreatment Re-reporting: Of children who had a maltreatment report in the prior year, what
percentage of children had a subsequent report within 12 months. The State Performance Standard is 15.2% or
less and the state average is 20.2%. Twenty-three (23) county agencies met the standard and 57 did not.
[1] MFIP stands for Minnesota Family Investment Program. DWP stands for Diversionary Work Program. In 2017, 176 Otter Tail County families (156 adults and
333 children) received the Minnesota Family Investment Program - and 20 families participated in the Diversionary Work Program.
Otter Tail County
June 28, 2019
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13. Public Health/Social Services: Child Support Program Cost Effectiveness: Recommended from 2012 Steering
Committee report; Available from MN Dept of Human Services
o Otter Tail County’s FFY 2018 (10/01/17 to 09/30/18) cost effectiveness was 3.85%, i.e., for every $1.00 expended,
they collected $3.85 in child support from non-custodial parents. These funds were redirected to the children living
with the custodial household family
14. Public Health/Social Services: Per Capita Cost Report
o In 2017, Otter Tail County’s human services comparative per capita cost was ranked 39th of 87 counties. Otter Tail
County’s per capita cost was $2,665. Otter Tail County’s levy funds portion of this per capita cost was $149 or
5.45% of the total overall costs. In other words, for every $100.00 spent on health and human service programs, the
county expends $5.45 of county funds and county residents receive an additional $94.55 of state & federal funds
o In 2017, Otter Tail County’s health and human service expenditures totaled $155,450,389. Of that amount,
$74,476,302 was federally funded, $71,025,878 was state funded, $8,696,110 was county funded.
o The Per Capita Ranking lists a county’s “Total” human services costs per capita ranking. The per capita county cost
is the portion of total costs paid by the county (not funded by federal, state, or miscellaneous revenues).
15. Property Records, Valuation, Assessment: Level of assessment ratio
o Otter Tail County’s 2019 median sales ratios did fall within the 90%-105% range for all three types of assessment
ratios utilized by the Minnesota Department of Revenue. The Commissioner of Revenue indicating Otter Tail
County was compliant and “No Changes” were mandated.
o Of the three types of assessment ratios utilized by the Minnesota Department of Revenue (DOR), our ratios were:
▪ Residential (Property Type 91): 93.96% on 950 sales
▪ Commercial/Industrial Properties (Property Type 6): 92.15% on 27 sales
▪ Agricultural & Rural Lands (Property Type 93 – 34.5 or more acres): 98.14% on 67 sales
16. Property Records, Valuation, Assessment: Turn‐around time: Recording/indexing/returning real estate documents
o MS357.182, Subd 3 states: For calendar year 2011 and thereafter, the maximum time allowed for completion of the
recording process for documents presented in recordable form will be ten business days. Instruments recorded
electronically must be returned no later than five business days after receipt by the county in a recordable
format. MS357.182, Subd 4 states: for calendar year 2010 and later years, at least 90 percent of all recordable
instruments must be recorded and returned in compliance with the recording requirements. In 2018-2019, Otter Tail
County’s turn-around time for land documents, including land transfers, has been 3 days or less.
17. Elections: Accuracy of post‐election audit
100% accuracy based on our most recent data collected via our Post Election Review Worksheets, State General
Elections, on Tuesday, November 6, 2018.
Note – the next post-election audit will be conducted in November 2020.
18. Veterans Services: Veterans Services: Dollars brought into county for veterans, dependents and survivors Federal and
State Expenditures
o Federal Expenditures: FY2018 (07/01/17 through 06/30/18), Otter Tail County’s veteran population is estimated to
be 4645. Federal funds expended totaled $43.95 million, including: $23.93 million – VA medical Care; $19.17
million – Compensation & Pension; $517,000.00 Education/Vocational Rehabilitation; $345,00.00 Insurance and
Indemnities. Otter Tail County ranks 13th in Federal Expenditures in the state, given the 7 Metro Counties. Otter Tail
County Ranks 11th in outstate MN
o State Expenditures: CY2018 (01/01/18 through 12/31/2018), the MN Department of Veterans Affairs’ State Soldiers
Assistance Program (SSAP) allocated $50,089.00 to eligible veterans and dependents. Otter Tail County ranks 12th in
these State expenditures, given the 7 Metro Counties. Otter Tail County ranks 5th in outstate Minnesota.
Otter Tail County
June 28, 2019
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19. Veterans Services: Percentage of veterans receiving federal benefits
o FY 2018 (07/01/18 through 06/30/18) Otter Tail County veteran population was estimated to be 4,645. A summary of
Expenditures by State indicates 2,271 “unique patients” were served. Based on this data near 49% of our county
veterans received some type of federal benefits.
o FY 2018, Minnesota’s veteran population was estimated at 318,062. A summary of Expenditures by State indicates
120,334 “Unique Patients” were served. Based on this data, an average 37% of all Minnesota county veterans
received some type of federal benefits.
20. Parks, Libraries: Number of annual visits per 1,000 residents
o In CY2017, the number of guests who signed the guest book at Phelps Mill Park (the county’s only county-run park)
was 3,882. Based on our county population of 58,001, the annual visit ratio per 1,000 residents is 66.9.
21. Budget, Financial: Bond rating
S&P Global Ratings has assigned its 'AA' long-term rating to Otter Tail County, Minn.'s series 2019A general obligation
(GO) capital improvement bonds. At the same time, S&P Global Ratings affirmed its ‘AA’ underlying rating on the
County’s GO bonds outstanding. The outlook on all rating is stable.
22. Budget, Financial: Debt service levy per capita; outstanding debt per capita
o The Pay 2019 debt service levy per capita is $19.87 (Pay 2019 Levy - $1,158,993/58,329 - most recent
estimate). The Pay 2019 debt service levy decreased approximately $200,000 when compared to the 2018 debt
service levy.
o The outstanding debt per capita as of December 31, 2018 is the following:
• Outstanding debt requiring county levy: $8,800,000/58,329 = $150.87
• Outstanding debt paid by other revenues sources: $3,540,000/58,329 = $60.69
• Outstanding debt (issues by Otter Tail County, but technically the responsibility of the joint powers group)
paid by other revenues: $25,445,000/58,329 = $436.23
• Total Outstanding Debt Per Capita as of 12/31/2018: $647.79. A decrease of $28.12 Per Capita from
12/31/2017.
23. Environmental: Recycling percentage Available in the SCORE report4
o Otter Tail County’s calculated recycling percentage5 for:
• 2016 was 66%.
• 2017 was 60%.
• 2018 was 69%.
24. Environmental: Amount of hazardous household waste and electronics collected – 2016 to 2018
Removed from Waste Stream (in pounds) 2016 2017 2018
Household Hazardous Waste 161,898 147,901
Electronics 281,568 460,540
Appliances 464,280 470,600
4 Recycling percentages are no longer available on the SCORE Report
5 Household hazardous waste, electronics and appliances are not factored in when calculating the county recycling rate.
Otter Tail County
June 28, 2019
Page 7 of 8
STATEWIDE PERFORMANCE MEASUREMENTS
COUNCIL ON LOCAL RESULTS AND INNOVATION
Otter Tail County Resolution No. 2019 -47
WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and
WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures that will aid residents,
taxpayers, and state and local elected officials in determining the efficacy of counties in providing services and measure residents’
opinion of those services; and
WHEREAS, benefits to Otter Tail County for participation in the Minnesota Council on Local Results and Innovation’s
comprehensive performance measurement program are outlined in M.S. 6.91 and includes eligibility for a reimbursement as set by
State statute; and
WHEREAS, any county participating in the comprehensive performance measurement program is also exempt from levy limits for
taxes, if levy limits are in effect; and
WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance measures, as developed by
the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate
programs and processes for optimal future outcomes; and
NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will continue to report the results of the performance
measures to its citizenry by the end of the year through publication, direct mailing, posting on the county’s website, or through a
public hearing at which the budget and levy will be discussed and public input allowed.
BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual results of the
performance measures adopted by the County.
Motion for the foregoing Resolution was made by Commissioner __________ and seconded by Commissioner __________ and
upon a vote being duly taken thereon, the following voted in favor:
Commissioners Huebsch, Rogness, Murphy, Lindquist and Johnson;
and the following were against: None
and the following were absent: None
WHEREUPON, the Resolution was declared duly passed and adopted the 21st day of May 2019.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________
By: __________________________________ Attest: _______________________
Douglas Huebsch, Chair John W. Dinsmore, Clerk
(A scanned version of the 05/21/19 signed copy of the Otter Tail County Resolution 2019-47 was sent via e-mail to the
Minnesota State Auditor’s Office as a separate attachment to this report)
Otter Tail County
June 28, 2019
Page 8 of 8
OTTER TAIL COUNTY
COUNCIL ON LOCAL RESULTS AND INNOVATION
2018 STANDARD MEASURES FOR COUNTIES
Appendix: What is the Performance Measurement Program?
The Program
In 2010, the Legislature created the Council on Local Results and Innovation. In February 2011, the Council released a standard
set of ten performance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state
and local elected officials in determining the efficacy of counties and cities in providing services and measure residents' opinions
of those services. In February of 2012, the Council created a comprehensive performance measurement system for cities and
counties to implement. In 2013, the Council revised the performance measures and clarified the system requirements to increase
participation in the program.
Participation by Cities and Counties
Participation in the standard measures program by a city or a county is voluntary. Counties and cities that choose to participate in
the standard measures program must officially adopt and implement the ten minimum performance measures and system
developed by the Council.
Benefits
A county or city that elects to participate in the standard measures/performance measurement program is eligible for a
reimbursement of $0.14 per capita, not to exceed $25,000 and is also exempt from levy limits under sections 275.70 to 275.74 for
taxes payable in the following calendar year, if levy limits are in effect. However, participation in the standard
measures/performance measurement program does not exempt a county or city from the new 2013 property tax levy limits, which
are found in a different section of law.
Reporting Requirements
In order to receive the per capita reimbursement and levy limit exemption, counties and cities must: File a report with the Office of
the State Auditor by July 1. This report will consist of:
1) A resolution approved by the city council or county board declaring that:
▪ The city/county has adopted and implemented the minimum 10 performance measures from each applicable
service category and the system developed by the Council on Local Results and Innovation (PDF format).
▪ The city/county will report the results of the measures to its residents before the end of the calendar year
through publication, direct mailing, posting on the entity's website, or through a public hearing at which the
budget and levy will be discussed and public input allowed (PDF format).
2) A document showing the actual results of the performance measures adopted by the city/county (PDF format).