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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 01/08/20192.1 Draft CB Minutes for 12.18.2018 2.2 2.3 2.4 County Bills~Warrants Human Services & Public Health Warrants~Bills Human Services Grant & Contract Renewals 2.5-2.6 Pawnbroker & Tobacco License 2.7 Affidavit of Wayne Johnson 2.8 3.0 4.0 5.0 6.0 8.0 9.0 9.0 Solid Waste Haulers 2019 Report from Red River Valley Development Association OTC 2019 Public Policy Priorities Info Packet Proposed CDA Commissioner Appointments Auditor-Treasurer Agenda Items Sheriff Donation Resolution 2019 Committee Assignments 2019 County Board Meeting Dates - Final 10.0 BRRWD 1W1P Open House 10.0 County Day at the Capitol 11.0 Hazard Mitigation Plan Application for Counties 12.0 Out of State Travel and PH Award BOARD OF COMMISSIONERS MEETING AGENDA PACKET January 8, 2019 13.0 Public Health Award 14.0 MICA 2019 Annual Meeting MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN December 18, 2018 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, December 18, 2018, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chair; Doug Huebsch, John Lindquist, Betty Murphy and Lee Rogness present. Approval of Agenda Chairman Johnson called for approval of the Board Agenda. Motion by Lindquist, second by Rogness and unanimously carried to approve the Board of Commissioners Agenda of December 18, 2018, as presented. Consent Agenda Motion by Rogness, second by Murphy and unanimously carried to approve Consent Agenda items as follows: 1.Warrants/Bills for December 18, 2018 (Exhibit A) 2.Human Services & Public Health Bills for Dec. 18, 2018 (Exhibit A) 3.Human Services Contract Renewals 4.Approve Issuance of 2019 Tobacco Licenses to B&D’s Foods, Inc, JC’s General Store and Under Mart Inc. Coalition of Lake Association (COLA) Water Quality Testing Report Sylvia Sloeth, COLA President, thanked the Board for their support which has paid for an Administrative Assistant and water testing on lakes that are non-COLA member lakes. She indicated that COLA’s budget request to the Aquatic Invasive Species (AIS) Task Force in January will be $30,000. John Kruse, COLA Administrative Assistant, referred to the COLA website and briefed the Board on lake testing. There is a list of lakes included in the water quality analysis report; 56 are COLA member lakes and 56 are non-COLA member lakes. Mr. Kruse referred to the Water Quality Analysis Reports which measure phosphorus, chlorophyll and water clarity. The samples are analyzed by RMB Laboratories for technical evaluation. Discussion took place regarding criteria for a healthy lake, water quality that relates to zebra mussels, accurate data and conclusions based on the data. Commissioners requested a lunch presentation from the COLA to allow for discussion of science behind the data and engaging property owners. Closed to the Public At 10:00 a.m., Chair Johnson declared the Board of Commissioners meeting closed to the public to discuss matters regarding sale of County property located at 1174 Western Ave, Fergus Falls, MN. The closed session is authorized under M.S. 13D.05, Subd. 3(c)(1). Present were all five seated Commissioners, Attorney Michelle Eldien, Administrator John Dinsmore, Auditor-Treasurer Wayne Stein, Human Services Director Deb Sjostrom, Facilities Managers Terry Hoff and Doug Cannell, Assessor Doug Walvatne, Communication and External Relations Director Nick Leonard, Internal Services and HR Director Nicole Hansen, and Board Secretary. County Property at 1174 Western Ave, Fergus Falls, MN Formerly Housed the Chemical Addiction Recovery (C.A.R.E.) Program At 10:18 a.m., upon conclusion of the closed session, a motion was offered by Rogness, seconded by Lindquist, and unanimously carried to establish the minimum qualifying bid (sale price) of 3.3 million dollars for the former C.A.R.E. building located at 1174 Western Avenue in Fergus Falls, and set the bid opening for 1:00 p.m. on Friday, January 11, 2019 in the County Board room at the Government Services Center, 500 W. Fir Ave, Fergus Falls, MN. OTC Board of Commissioners’ Minutes December 18, 2018 Page 2 CY2017 Disability Services Annual Report Supervisor Melanie Courier, Lead Worker Laurie Sanders, and case management workers submitted the 2017 Disability Services Annual Report. They briefed the Board on disability services case management and the applicable disability waivers. In 2017, 525 adults and children with disabilities received disability waiver and case management services. Federal Medical Assistance dollars often pay for these services to keep people in the community rather than living in an institution. They reviewed the types of services available through the waiver programs. CY2017 Long Term Care (LTC) Annual Report Supervisor Michelle Fischer, Lead Worker Jenny Krueger, and LTC social workers and public health nurses presented the 2017 LTC and MnCHOICES Annual Report. Otter Tail County contracts with Blue Plus and UCARE health plans to provide care coordination for the elderly and nursing facility recipients on medical assistance. About 549 people received case management or care coordination from a social worker or public health nurse. MnCHOICES Assessments are used for the general public to determine eligibility for needed services. Memorandum of Understanding (MOU) for Administrative Bank Nicole Hansen, HR Director, presented an MOU for the law enforcement unions to monitor the Administrative Bank developed to even out the semi-monthly pay periods for employees working on the 28-day work cycle. Motion by Rogness, second by Huebsch and unanimously carried to authorize the appropriate County Officials’ signatures to execute the MOU between the County of Otter Tail and the Law Enforcement Labor Services (LELS) unions as follows: Essential Supervisors Unit, Local No. 396; Essential Non-Licensed Jailer/Dispatchers Unit, Local No. 399; Non-Licensed Essential Supervisory Unit, Local No. 398; and Essential Deputies Unit, Local No. 397. Contracts for Legal Services Motion by Huebsch, second by Rogness and unanimously carried to authorize the appropriate County Officials’ signatures to execute the following contracts for CY2019: Children In Need Of Protection or Services, Permanency, and Termination of Parental Rights Cases Between Otter Tail County and Attorneys Matthew Jorud, Stuart Kitzmann & Brian Geis Hospitalization Commitment Proceedings, Guardianship / Conservatorship, Paternity, and Order to Show Cause Between Otter Tail County and Attorneys Matthew Jorud and Brian Geis Community Development Director Motion by Huebsch, second by Lindquist and unanimously carried to approve a Community Development Director position to serve as the Director of the Otter Tail County Economic Development Authority (EDA). The funding will be through the Special Benefit Tax Levy (i.e. HRA Levy) to the extent such position relates to HRA powers transferred to the EDA. Food Protection Ordinance After a public hearing on November 13, 2018, Public Health Director Jody Lien requested approval of the proposed Food Protection Ordinance which updates the rule citations from the MN Health Department and aligns the local Ordinance with State rules. Motion by Rogness, second by Murphy and unanimously carried to authorize the appropriate County Officials signatures to adopt the revised Food Protection Ordinance effective January 1, 2019, as submitted. Recess & Reconvene At 10:51 a.m., Chair Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11:00 a.m. OTC Board of Commissioners’ Minutes December 18, 2018 Page 3 Planning Commission Recommendations Conditional Use Permit – Patrick & Stephanie Hockett: Motion by Lindquist, second by Huebsch and unanimously carried to approve a Conditional Use Permit to build a commercial duplex (rental) as presented with the modifications. The proposal is located Pt of GL 4, (13.42 Acres), Section 02 of Otter Tail Township; Buchanan Lake (56-209), General Development (GD). Land & Resource Management Fee Schedule Motion by Rogness, second by Lindquist and unanimously carried to approve the Land & Resource Fee Schedule effective January 1, 2019, as presented by the Land & Resource Management Director. Director Chris LeClair indicated that there will be a contractors’ seminar January 4, 2019, where the updated fee schedule will be provided. Red Eye River One Watershed One Plan (1W1P) Ben Underhill from EOT Soil & Water Conservation District (SWCD) presented the Red Eye River 1W1P Memorandum of Agreement. The Red Eye River Watershed covers about 50% of Otter Tail County by area. Motion by Huebsch, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute the Memorandum of Agreement for 1W1P for the Red Eye River Watershed. The agreement is dated 12/18/18 and includes the counties of Otter Tail and Wadena and the Becker, East Otter Tail and Wadena SWCDs. Aquatic Invasive Species (AIS) Task Force Motion by Rogness, second by Huebsch and unanimously carried to approve payment of $2,000 to support the 2019 Otter Tail County Visitor Profile which will include AIS frequently asked questions in the profile. The funds will be appropriated from the AIS Education/Awareness program. Planning Commission Appointment Motion by Rogness, second by Lindquist and unanimously carried to appoint Judd Fischer to the Otter Tail County Planning Commission effective January 1, 2019, for a three-year term. Budget and Levy Public Hearing Minutes Motion by Rogness, second by Murphy and unanimously carried to approve the Budget and Levy Public Hearing minutes of December 11, 2018, as presented by the Auditor-Treasurer and attached as Exhibit B PAYABLE 2019 OTTER TAIL COUNTY GROSS AND NET PROPERTY TAX LEVY RESOLUTION Otter Tail County Resolution No. 2018 - 87 The following resolution was offered by Commissioner Huebsch who moved for the adoption of Otter Tail County’s Payable 2019 Gross and Net Property Tax Levies: WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, October 1, 2018, a proposed Payable 2019 Property Tax Levy and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax Levy, which must be held during the period of November 25th through December 28th; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 25, 2018 adopted Otter Tail County’s proposed Payable 2019 Gross and Net Property Tax Levy and selected Tuesday, December 11, 2018 as the date for the public meeting; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 11, 2018 held the required meeting; and OTC Board of Commissioners’ Minutes December 18, 2018 Page 4 WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Payable 2019 Gross and Net Property Tax Levy no later than Friday, December 28, 2018, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County’s final Payable 2019 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Friday, December 28, 2018. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2019, upon the taxable net tax capacity of the property of Otter Tail County, the following amounts as detailed below: Fund Breakdown - Net Tax Capacity Based Levies Gross Levy CPA Net Levy General Revenue 21,580,366 (1,102,264) 20,478,102 PEHP 178,545 0 178,545 Pelican To Perham Trail 350,000 0 350,000 Debt Service - Series 2012A (Courthouse/Jail) 571,463 0 571,463 Ottertail Operations Center 497,070 0 497,070 Series 2017A (Jail/Elevator) 90,460 0 90,460 Human Services - Social Services 7,168,122 (366,128) 6,801,994 Administration 2,102,339 (107,382) 1,994,957 Public Health 1,129,110 (57,672) 1,071,438 Court Services 2,338,083 (119,423) 2,218,660 Road and Bridge 3,781,410 (193,144) 3,588,266 Capital Improvement 1,813,789 (92,643) 1,721,146 Total County - Excluding Regional Library 41,600,757 (2,038,656) 39,562,101 Regional Library System 589,469 0 589,469 Total County - Including Regional Library 42,190,226 (2,038,656) 40,151,570 Lake Improvement Districts - South Turtle Lake 25,000 0 25,000 Pelican Group of Lakes 130,000 0 130,000 Pine Lakes 50,592 0 50,592 Little McDonald, Kerbs & Paul 70,000 0 70,000 Big McDonald 7,000 0 7,000 Total County - Including Lake Improvement Districts 42,472,818 (2,038,656) 40,434,162 Special Taxing District Tax - Otter Tail County HRA 1,083,600 0 1,083,600 Grand Total - Otter Tail County 43,556,418 (2,038,656) 41,517,762 OTC Board of Commissioners’ Minutes December 18, 2018 Page 5 NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor-Treasurer’s office as Otter Tail County’s Final Gross/Net Property Tax levies for the payable year 2019 and directs the County Auditor-Treasurer’s office to spread these levies against the taxable net tax capacity of the property of Otter Tail County. The resolution was seconded by Commissioner Rogness and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Absent Doug Huebsch X Wayne D. Johnson X John Lindquist X Betty Murphy X Leland R. Rogness X Adopted at Fergus Falls, Minnesota this 18th day of December 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Board Chair John Dinsmore, Clerk PAYABLE 2019 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT SPECIAL TAXING DISTRICT GROSS AND NET PROPERTY TAX LEVY RESOLUTION Otter Tail County Resolution No. 2018 - 88 The following resolution was offered by Commissioner Lindquist, who moved for the authorization of the Otter Tail County Housing and Redevelopment Special Taxing District 2018 Gross and Net Property Tax Levy: WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469, and WHEREAS, the Otter Tail County Housing and Redevelopment Authority had requested a Payable 2019 Gross and Net Property Tax Levy of $1,083,600, and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 25, 2018, adopted for the Otter Tail County Housing and Redevelopment Authority a proposed Gross/Net Property Tax Levy for Payable Year 2019 in the amount of $1,083,600, and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special taxing district’s Payable 2019 Gross and Net Property Tax Levy no later than Friday, December 28, 2018, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and Redevelopment Authority’s final Payable 2019 Gross and Net Property Tax Levy to the County Auditor- Treasurer’s office on or before Friday, December 28, 2018. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after consideration, discussion and consultation with the Otter Tail County Budget Committee, the Otter Tail County HRA Board and the Economic Development Committee, hereby authorizes/adopts a final Payable 2019 Gross and Net Property Tax Levy of $1,083,600 for the purpose of funding traditional housing and redevelopment programs, enhance housing and redevelopment programs, economic development and community development programs as allocated between the Otter Tail County HRA and Otter Tail County EDA. OTC Board of Commissioners’ Minutes December 18, 2018 Page 6 NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the same to the County Auditor-Treasurer’s office to be spread against the taxable net tax capacity of the taxable property of the Otter Tail County Housing and Redevelopment Authority and/or to be spread against the taxable net tax capacity of the taxable property of Otter Tail County. The resolution was seconded by Commissioner Rogness and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Absent Doug Huebsch X Wayne D. Johnson X John Lindquist X Betty Murphy X Leland R. Rogness X Adopted at Fergus Falls, Minnesota this 18th day of December 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Board Chair John Dinsmore, Clerk RESOLUTION ADOPTING THE CALENDAR YEAR 2019 BUDGET Otter Tail County Resolution No. 2019 - 89 The following resolution was offered by Commissioner Huebsch, who moved for the adoption of the calendar year 2019 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds. WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Monday, October 1, 2018, a proposed Calendar Year 2019 Budget and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2019 budget, which must be held during the period of November 25th through December 28th; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 25, 2018 adopted Otter Tail County’s proposed Calendar Year 2019 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund, and selected Tuesday, December 11, 2018 as the date for the public hearing, and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 11, 2018 held the required hearing; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Calendar Year 2019 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds no later than Friday, December 28, 2018 and also recognizes the requirement to adopt the final Calendar Year 2019 Budget after the adoption of the final payable 2019 Gross and Net Property Tax Levy. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the amount of $111,256,518 as the County’s Calendar Year 2019 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds, as summarized and as detailed in the budget documents filed with the County Auditor-Treasurer’s office. OTC Board of Commissioners’ Minutes December 18, 2018 Page 7 The above resolution was seconded by Commissioner Rogness and carried with the members of the Otter Tail County Board of Commissioners voting as follows: The resolution was seconded by Commissioner Rogness and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Absent Doug Huebsch X Wayne D. Johnson X John Lindquist X Betty Murphy X Leland R. Rogness X Adopted at Fergus Falls, Minnesota this 18th day of December 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Board Chair John Dinsmore, Clerk BOARD OF WATER AND SOIL RESOURCES APPROPRIATION Otter Tail County Resolution No. 2019 - 90 The following resolution was offered by Commissioner Lindquist, who moved for the adoption of the following: WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, December 18, 2018 adopted $40,151,570 (excludes levies adopted for Lake Improvement Districts and Otter Tail County Housing and Redevelopment Authority) as Otter Tail County’s Payable 2019 Net Property Tax Levy; and WHEREAS, $20,478,102 is designated to assist with the financing of the County’s General Revenue Fund activities; and WHEREAS, the operational budgets for Otter Tail County’s Land and Resource Department, Board of Adjustment and Planning Commission are a part of the County’s General Revenue Fund Budget; and WHEREAS, the operational budgets for the Land and Resource Department, Board of Adjustment and Planning Commission are funded by a combination of general tax levy funds, charges for services and a portion of the Board of Water and Soil Resources 2019 Natural Resources Block Grant; and WHEREAS, the Board of Water and Soil Resources 2019 Natural Resources Block Grant total $105,900 and consist of funding for the following activities: Comprehensive Water Plan - $9,824 Wetlands Conservation Act - $59,729 Shoreland - $17,747 Subsurface Sewage Treatment Systems - $18,600; and OTC Board of Commissioners’ Minutes December 18, 2018 Page 8 WHEREAS, the Wetlands Conservation Act and Shoreland portions of the block grant funding requires a local in-kind match equal to the block grant amounts, the Comprehensive Water Plan portion of the block grant funding requires a local property tax levy match in the amount of $20,405 and the Subsurface Sewage Treatment Systems portion of the block grant funding does not require either a local levy or an in-kind match; and WHEREAS, portions of the Board of Water and Soil Resources 2019 Natural Resources Block Grant and local property tax levy are allocated to the East and West Otter Tail Soil and Water Conservation Districts as noted in a document filed with the 2019 budget; and WHEREAS, Otter Tail County is responsible for in-kind match associated with the Shoreland portion of the block grant funding, Otter Tail County and the Soil and Water Conservation Districts are responsible for the in-kind match associated with the Wetland Conservation portion of the block grant funding and Otter Tail County is responsible for including in the final adopted net levy for Otter Tail County the required local property tax levy for the Comprehensive Water Plan portion of the block grant funding: NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby designates $20,405 of the $20,478,102 Payable 2019 General Fund Levy as the local property tax match for the Comprehensive Water Plan portion of the Board of Water and Soil Resources 2019 Natural Resources Block Grant. The motion was seconded by Commissioner Murphy and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Absent Doug Huebsch X Wayne D. Johnson X John Lindquist X Betty Murphy X Leland R. Rogness X Adopted at Fergus Falls, Minnesota this 18th day of December 2018 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Board Chair John Dinsmore, Clerk Transfer of Funds Motion by Lindquist, second by Murphy and unanimously carried to approve an operating transfer from the Capital Improvement Fund to the Road and Bridge Fund for the purpose of reimbursing the following previously approved 2018 Budget Capital Expenditures: 2 – 2018 Ram 1500 Pickups – 4WD Quad Cab CIC201820 $ 56,037.88 2018 Volvo DD-25 Vibratory-Double Drum Compactor CIC201833 $ 36,200.00 2018 Trailer Mounted Etnyre Maintenance Distributor CIC201813 $ 31,510.00 6500 Gallon Double Wall Mag. Chloride Tank Etc. CIC201834 $ 21,398.40 4 – 2018 John Deere Disc R240 Disc Mowers Etc. CIC201829 $ 19,360.00 Seafloor Systems Inc. – HyDrone – G2 RCV Etc. CIC201827 $ 16,463.06 Total For Reimbursement $180,969.34 OTC Board of Commissioners’ Minutes December 18, 2018 Page 9 Statutory Payment Approvals Motion by Rogness, second by Lindquist and unanimously carried to approve payment of the following costs incurred under the provisions of M.S. 609.35: Sanford Health Fargo Service Area Case No. 18029515 $ 794.00 Sanford Health Fargo Service Area Case No. 18029515 $ 265.30 Lake Region Healthcare Case No. 18032183 $ 6,981.14 Lake Region Healthcare Case No. 18032183 $ 95.60 Lake Region Healthcare Case No. 18032183 $ 667.06 Lake Region Healthcare Case No. 18032183 $ 1,000.50 Lake Region Healthcare Case No. 18028028 $ 1,667.89 Lake Region Healthcare Case No. 18028028 $ 95.60 Lake Region Healthcare Not Reported $ 659.00 Lake Region Healthcare Not Reported $ 95.60 Tri-County Health Care Case No. 18034257 $ 562.00 Total $12,883.69 Warrants/Bills Payments Motion by Murphy, second by Rogness and unanimously carried to authorize the County Administrator to approve payment on Monday, December 31, 2018, the invoices and claims received after Wednesday, December 12, 2018 and on or before Thursday, December 27, 2018. Non-Union Cost of Living Adjustment (COLA) Motion by Rogness, second by Lindquist and unanimously carried to approve a 3% COLA for non-union employees. 2019 Sold Waste Fee Schedule Motion by Huebsch, second by Lindquist and unanimously carried to approve the calendar year 2019 Solid Waste Fee Schedule, as presented by the Assistant Solid Waste Director. The fee schedule will be posted on the County website. Hoot Lake Power Plant Report Ryan Miller, City of Fergus Falls Development & Planning Specialist, presented a power point showing the fiscal impacts of the Otter Tail Power coal plant’s decommissioning. The closure of the power plant is expected in 2021. He presented the fiscal impacts of the closure in terms of lost tax revenue and loss of jobs. Power will be replaced with natural gas and wind production operations. Mr. Miller presented recommendations to offset the loss of tax capacity with additional property tax revenue gained by new development outlined in the Northeast River Reach Small Area. He showed a map of the potential future development areas. Branding Standards Nick Leonard, Communications and External Relations Director, presented the Otter Tail County Logo Usage Policy Guide. The purpose of the guide is to provide clear information for the consistent use of the County brand and organizational identity. Motion by Rogness, second by Murphy and unanimously carried to adopt the Logo Usage Policy which includes the official Otter Tail County “OT” logo and branding system. Mr. Leonard submitted a document titled “Otter Tail County – Minnesota, Live Your Best Life Here” and requested adoption. Motion by Huebsch, second by Lindquist and unanimously carried to approve the organizational strategy, mission and value statements as submitted. OTC Board of Commissioners’ Minutes December 18, 2018 Page 10 December 11, 2018, County Board Minutes Motion by Rogness, second by Lindquist and unanimously carried to approve the Board of Commissioners minutes of December 11, 2018, as presented in the Consent Agenda. Board of Commissioners’ Meetings for CY2019 Motion by Murphy, second by Lindquist and unanimously carried to approve calendar year 2019 Board of Commissioners’ meeting dates, to be finalized at the January 8, 2019, Board meeting. Per Diem – County Board Meetings Motion by Huebsch, second by Rogness and unanimously carried to approve a per diem on County Board meeting days if the meeting is outside of the regular Board of Commissioners Agenda and members must leave the meeting facility and attend an additional meeting. Adjournment At 12:46 p.m., Chairman Johnson declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 9:00 a.m. on Tuesday, January 8, 2019, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Board Chair John Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes December 18, 2018 Exhibit A, Page 1 WARRANTS APPROVED ON 12/18/2018 OTC Board of Commissioners’ Minutes December 18, 2018 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes December 18, 2018 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes December 18, 2018 Exhibit A, Page 4 OTC Board of Commissioners’ Minutes December 18, 2018 Exhibit A, Page 5 OTC Board of Commissioners’ Minutes December 18, 2018 Exhibit A, Page 6 OTC Board of Commissioners’ Minutes December 18, 2018 Exhibit B, Page 1 OTC Board of Commissioners’ Minutes December 18, 2018 Exhibit B Page 2 COMMISSIONER'S VOUCHERS ENTRIES1/3/2019 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:48:08AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6241 50.00 2019 DUES 1/8/19 Membership Dues N 01-201-000-0000-6396 AP 323.85 TOW CF 18040922 12/19/18 572468 Special Investigation Y 14-214-000-0000-6689 AP 370.39 ACCT 877418 MONTHLY SERVICE 15799797 Prior Year Accumulations-911 N 01-061-000-0000-6406 AP 37.96 A2RJVV5AA0WI1P BATTERIES 1PXT-6XV4-LH6X Office Supplies N 01-250-000-0000-6406 AP 564.82 A2RJVV5AA0WI1P LASER PRINTER 11JW-YLKW-6MCJ Office Supplies N 01-250-000-0000-6452 AP 691.00 OTTERTAILCOU001 MESH SHORTS 37522 Prisioners Clothing Cost N 10-304-000-0000-6306 AP 8.50 SERVICE Repair/Maint. Equip N 01-201-000-0000-6304 AP 40.00 ACCT 103891 RADAR REPAIR 339861 Repair And Maintenance N 01-002-000-0000-6241 22,073.00 ACCT 56 - 2019 DUES 51788 Membership Dues N 01-201-000-0000-6241 250.00 2019 DUES 1/8/19 Membership Dues N 136 3RD DISTRICT SHERIFF'S ASSOCIATION 50.00136 8803 ALLEN'S AUTO BODY & TOWING 323.858803 11385 ALLSTREAM 370.3911385 14386 AMAZON CAPITAL SERVICES, INC 602.7814386 8 AMERICAN INSTITUTIONAL SUPPLY CO 691.008 765 AMERICAN WELDING & GAS INC 8.50765 3855 APPLIED CONCEPTS INC 40.003855 30171 ASSOCIATION OF MN COUNTIES 22,073.0030171 6241 ATOM 250.006241 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3RD DISTRICT SHERIFF'S ASSOCIATION ALLEN'S AUTO BODY & TOWING ALLSTREAM AMAZON CAPITAL SERVICES, INC AMERICAN INSTITUTIONAL SUPPLY CO AMERICAN WELDING & GAS INC APPLIED CONCEPTS INC ASSOCIATION OF MN COUNTIES ATOM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6572 AP 173.60 PARTS Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 703.96 BATTERY Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 561.95 SUPPLIES & PARTS Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 41.49 SUPPLIES Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 2,958.90 TIRES Repair And Maintenance Supplies N 01-201-000-0000-6396 AP 300.00 TOW CF 18041001 12/20/18 29248 Special Investigation N 01-201-000-0000-6396 AP 76.25 ACCT 114063 BOOT COVERS 83071245 Special Investigation N 01-201-000-0000-6491 AP 1,997.36 ACCT 114063 FIRST AID SUPPLIES 83071245 General Supplies N 10-303-000-0000-6278 AP 510.75 SERVICE Engineering & Hydrological Testing N 10-302-000-0000-6514 AP 28,016.47 SALT Salt N 10-303-000-0000-6242 DTG 800.00 REGISTRATION Registration Fees N 01-250-000-0000-6406 AP 38.12 ACCT 2189988556 SUPPLIES 433981 Office Supplies N 102 AUTO VALUE FERGUS FALLS 1,481.00102 15349 BAUER BUILT INC 2,958.9015349 31803 BEYER BODY SHOP INC 300.0031803 3494 BOUND TREE MEDICAL LLC 2,073.613494 386 BRAUN INTERTEC CORPORATION 510.75386 8027 CARGILL INCORPORATED 28,016.478027 608 COMMISSIONER OF TRANSPORTATION 800.00608 32603 COOPERS TECHNOLOGY GROUP 38.1232603 35011 DAILY JOURNAL/THE Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions AUTO VALUE FERGUS FALLS BAUER BUILT INC BEYER BODY SHOP INC BOUND TREE MEDICAL LLC BRAUN INTERTEC CORPORATION CARGILL INCORPORATED COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-002-000-0000-6240 AP 81.60 ACCT 3648 PRINTING BIDS DEC2018 Publishing & Advertising N 01-002-000-0000-6240 AP 81.60 ACCT 3648 PRINTING BIDS DEC2018 Publishing & Advertising N 01-002-000-0000-6240 AP 261.12 ACCT 3648 2018 SUMMARY BUDGET DEC2018 Publishing & Advertising N 01-002-000-0000-6240 AP 293.76 ACCT 3648 EXCESS LAND SALE DEC2018 Publishing & Advertising N 01-002-000-0000-6240 AP 293.76 ACCT 3648 EXCESS LAND SALE DEC2018 Publishing & Advertising N 01-002-000-0000-6240 AP 81.60 ACCT 3648 PRINTING BIDS DEC2018 Publishing & Advertising N 01-123-000-0000-6240 AP 146.88 ACCT 3648 BOA JAN 10 MTG DEC2018 Publishing & Advertising N 21-215-000-0000-6369 AP 780.00 ACCT 19W0842 LEASE PYMT 40B3D1 Miscellaneous Charges N 10-302-000-0000-6350 AP 600.00 SERVICE Maintenance Contractor N 10-304-000-0000-6300 AP 600.00 SERVICE Building And Grounds Maintenance N 10-303-000-0000-6242 AP 700.00 TRAINING Registration Fees N 10-304-000-0000-6526 AP 159.98 JACKET Uniforms N 01-031-000-0000-6686 8,169.53 IE LICENSE 2019 INV26543 Human Resources Software N 01-250-000-0000-6493 AP 138.34 ACCT 886466207 LAUNDRY BAG 9030584354 Laundry Supplies N 01-250-000-0000-6493 AP 415.03 ACCT 886466207 LAUNDRY BAGS 9032691702 Laundry Supplies N 01-250-000-0000-6493 AP 276.68 ACCT 886466207 LAUNDRY BAGS 9032691710 Laundry Supplies N 1,240.3235011 15461 ENTERPRISE LEASING COMPANY 780.0015461 2153 FERGUS POWER PUMP INC 1,200.002153 3628 FRONTIER PRECISION INC 700.003628 8560 GOERDT/STEPHEN 159.988560 12444 GOVERNMENTJOBS.COM INC 8,169.5312444 52564 GRAINGER INC 830.0552564 425 HANSON'S PLUMBING & HEATING INC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 7 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions DAILY JOURNAL/THE ENTERPRISE LEASING COMPANY FERGUS POWER PUMP INC FRONTIER PRECISION INC GOERDT/STEPHEN GOVERNMENTJOBS.COM INC GRAINGER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6300 AP 815.11 SERVICE Building And Grounds Maintenance N 10-304-000-0000-6300 AP 200.00 SERVICE Building And Grounds Maintenance N 01-091-000-0000-6273 AP 220.18 MILEAGE - MN HOUSE MTG 12/17/18 Collections Officer Expenses N 01-091-000-0000-6273 AP 24.62 MEALS - MFIA/MN HOUSE 12/17/18 Collections Officer Expenses N 01-091-000-0000-6273 AP 128.87 LODGING - MN HOUSE MTG 12/17/18 Collections Officer Expenses N 10-304-000-0000-6406 AP 35.16 SUPPLIES Office Supplies N 10-304-000-0000-6572 AP 13.99 SUPPLIES Repair And Maintenance Supplies N 01-091-000-0000-6271 AP 17.55 MEALS - MN HOUSE MTG 12/17/18 Fraud Investigator Expenses N 10-301-000-0000-6369 AP 4,647.16 SERVICE Miscellaneous Charges N 01-091-000-0000-6406 AP 38.15 ACCT 2271 SUPPLIES 044110 Office Supplies N 01-201-000-0000-6406 AP 78.93 ACCT 9988526 SUPPLIES 044141 Office Supplies N 01-002-000-0000-6241 350.00 2019 MEMBERSHIP 1/8/19 Membership Dues N 10-302-000-0000-6369 AP 118.00 SERVICE Miscellaneous Charges N 815.11425 9453 HAWES SEPTIC TANK PUMPING LLC 200.009453 6914 HERMAN/CRYSTAL 373.676914 2001 HILLTOP LUMBER INC 49.152001 37198 HOLO/SANDY 17.5537198 13649 INDIGITAL 4,647.1613649 38100 INNOVATIVE OFFICE SOLUTIONS 117.0838100 41450 LAKES COUNTRY SERVICE CO OP 468.0041450 2204 LARSON/DEAN Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions HANSON'S PLUMBING & HEATING INC HAWES SEPTIC TANK PUMPING LLC HERMAN/CRYSTAL HILLTOP LUMBER INC HOLO/SANDY INDIGITAL INNOVATIVE OFFICE SOLUTIONS LAKES COUNTRY SERVICE CO OP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-304-000-0000-6526 AP 179.95 SHOES Uniforms N 01-061-000-0000-6330 AP 89.93 MILEAGE - NOV/DEC 2018 1/8/19 Mileage N 10-302-000-0000-6350 AP 100.00 SERVICE Maintenance Contractor N 10-302-000-0000-6515 AP 1,100.00 SUPPLIES Signs And Posts N 10-303-000-0000-6501 AP 137.34 SUPPLIES Engineering And Surveying Supplies N 01-031-000-0000-6241 798.00 3090 CO INDIVIDUAL - LEVEL 2 1/8/19 Membership Dues N DINSMORE/JOHN33415 01-041-000-0000-6241 710.00 2019 MACO DUES 1/8/19 Membership Dues N 01-043-000-0000-6241 710.00 2019 MACO DUES 1/8/19 Membership Dues N 01-101-000-0000-6241 710.00 2019 MACO DUES 1/8/19 Membership Dues N 01-061-000-0000-6342 1,611.40 ACCT OT00 CN 115529-03 5882761 Service Agreements N 01-091-000-0000-6342 144.05 ACCT OT00-025 CN 123160-03 5880873 Service Agreements N 10-301-000-0000-6342 AP 475.97 SERVICE Service Agreements N 01-092-000-0000-6241 6,470.00 2019 MCAA DUES 21739 Membership Dues N 179.952204 41525 LARUM/PAT 89.9341525 15503 LEE/DAN 100.0015503 511 M-R SIGN COMPANY INC. 1,237.34511 538 MACA 798.00538 2540 MACO 2,130.002540 2721 MARCO TECHNOLOGIES LLC 2,231.422721 3699 MCAA 6,470.003699 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 3 Transactions 1 Transactions LARSON/DEAN LARUM/PAT LEE/DAN M-R SIGN COMPANY INC. MACA MACO MARCO TECHNOLOGIES LLC MCAA Otter Tail County Auditor County Att.Criminal Forfeiture Fund COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba Copyright 2010-2018 Integrated Financial Systems 20-093-000-0000-6369 1,000.00 2019 PROGRAMMING & TRAINING 239 Miscellaneous Charges N 10-304-000-0000-6572 AP 149.00 SUPPLIES Repair And Maintenance Supplies N 01-031-000-0000-6241 75.00 8963 CO INDIVIDUAL - ALTERNATE 1/8/19 Membership Dues N RETZLAFF/STEPHANIE8990 01-031-000-0000-6241 125.00 2953 CO INDIVIDUAL - DUES 1/8/19 Membership Dues N HANSEN/NICOLE3698 01-250-000-0000-6432 AP 1,046.85 ACCT 5006836 MEDICAL SUPPLIES 43104862 Medical Incarcerated N 01-250-000-0000-6435 AP 144.25 DRUG TESTING SUPPLIES 3675 Drug Testing Y 01-250-000-0000-6432 AP 1,017.87 E-KIT REPLENISHMENT 3701 Medical Incarcerated Y 01-091-000-0000-6686 18,287.50 2019 CO ATTY DUES & FEES 1901176 Computer Software N 01-061-000-0000-6241 3,030.00 2019 MNCITLA DUES 1/8/19 Membership Dues N 01-041-000-0000-6241 50.00 MEMBERSHIP RENEWAL 1/8/19 Membership Dues N VIPOND/KRIS15221 11388 MCAA EDUCATIONAL FOUNDATION 1,000.0011388 75 MCCOLLOUGH WELDING 149.0075 2582 MCHRMA 200.002582 10115 MCKESSON MEDICAL-SURGICAL INC 1,046.8510115 10425 MEND CORRECTIONAL CARE 1,162.1210425 42745 MN COUNTIES COMPUTER CO-OP 18,287.5042745 7122 MNCITLA 3,030.007122 15270 MNGFOA 50.0015270 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions MCAA EDUCATIONAL FOUNDATION MCCOLLOUGH WELDING MCHRMA MCKESSON MEDICAL-SURGICAL INC MEND CORRECTIONAL CARE MN COUNTIES COMPUTER CO-OP MNCITLA MNGFOA Otter Tail County Auditor PAW PUBLICATIONS LLC BATTLE LAKE REVIEW COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-201-000-0000-6241 200.00 2019 MEMBERSHIP FEES 42061766 Membership Dues N 01-061-000-0000-6330 AP 55.05 MILEAGE - DEC 2018 DEC2018 Mileage N 10-304-000-0000-6572 AP 358.69 PARTS Repair And Maintenance Supplies N 01-250-000-0000-6432 DTF 40.00 ACCT O2413 HEP B VACCINE 499 Medical Incarcerated N 10-303-000-0000-6683 AP 34,292.83 UTILITY RELOCATION Right Of Way, Ect.N 01-201-000-0000-6304 AP 35.13 UNIT 1806 OIL CHANGE 112218 Repair And Maintenance N 01-201-000-0000-6304 AP 106.54 UNIT 1607 OIL CHG/CODE CHECK 112862 Repair And Maintenance N 01-201-000-0000-6304 AP 106.54 UNIT 1607 OIL CHG/CODE CHECK 112871 Repair And Maintenance N 01-043-000-0000-6240 AP 85.60 FARM PROPERTY AD NOV2018 Publishing & Advertising N 01-201-000-0000-6396 AP 190.00 TOW CF 18040326 12/13/18 0249 Special Investigation Y 01-201-000-0000-6396 AP 305.00 TOW CF 18040326 12/13/18 0250 Special Investigation Y 01-250-000-0000-6436 AP 475.00 ASSESSMENT - BACKMAN 12/12/18 18-261 New hire start up cost 6 1828 MOCIC 200.001828 597 NEWBORG/KEVIN 55.05597 1073 OLSEN COMPANIES 358.691073 115 OTTER TAIL CO PUBLIC HEALTH 40.00115 12336 OTTER TAIL POWER CO 34,292.8312336 49008 OTTER TAIL TIRE 35.1349008 156 85.60156 475 PETE'S AMOCO 495.00475 13134 PHILLIPPI/DR JAY Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions - 3 Transactions 1 Transactions 2 Transactions PAW PUBLICATIONS LLC BATTLE LAKE REVIEW MOCIC NEWBORG/KEVIN OLSEN COMPANIES OTTER TAIL CO PUBLIC HEALTH OTTER TAIL POWER CO OTTER TAIL TIRE PETE'S AMOCO Otter Tail County Auditor REGENTS OF THE UNIVERSITY OF MINNESOTA COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba General Revenue Fund Copyright 2010-2018 Integrated Financial Systems 01-250-000-0000-6452 AP 1,208.50 UNIFORM SUPPLIES 16114 Prisioners Clothing Cost N 01-250-000-0000-6491 AP 861.60 SUPPLIES 16114 Jail Supplies N 01-250-000-0000-6491 AP 628.80 BLANKETS 16167 Jail Supplies N 10-302-000-0000-6369 3,000.00 CLEAR PATH WEATHER REPORTING S Miscellaneous Charges N 01-149-000-0000-6369 AP 1,120.00 ACCT 679827 5MB DATA PLAN 1019464 Miscellaneous Charges N 01-149-000-0000-6354 AP 719.00 ACCT 139 REPLACE WINDSHIELD 6028681 Insurance Claims N 01-122-000-0000-6242 1,110.00 ONSITE SYSTEMS TRAINING 1/8/19 Registration Fees N MARTHALER/TYLER15409 01-044-000-0000-6241 325.00 2019 DUES 1/8/19 Membership Dues N 01-250-000-0000-6406 AP 180.00 ACCT 1079757 LED MONITOR B09190688 Office Supplies N 10-303-000-0000-6330 AP 190.76 MILEAGE Mileage N 10-303-000-0000-6331 AP 27.93 MEALS Meals And Lodging N 10-303-000-0000-6331 AP 298.42 LODGING Meals And Lodging N 475.0013134 11290 PHOENIX SUPPLY 2,698.9011290 15504 POLK CO HIGHWAY DEPT 3,000.0015504 12526 PRECISE MRM LLC 1,120.0012526 46006 QUALITY TOYOTA 719.0046006 14299 1,110.0014299 5665 REGION VII TREASURER 325.005665 10001 SHI CORP 180.0010001 14441 SJOLIE/TYLER Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions REGENTS OF THE UNIVERSITY OF MINNESOTA PHILLIPPI/DR JAY PHOENIX SUPPLY POLK CO HIGHWAY DEPT PRECISE MRM LLC QUALITY TOYOTA REGION VII TREASURER SHI CORP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba Road And Bridge Fund Copyright 2010-2018 Integrated Financial Systems 10-303-000-0000-6278 AP 1,729.16 SERVICE Engineering & Hydrological Testing N 01-250-000-0000-6493 AP 264.69 ACCT 00224004 SOAP/BLEACH 822459 Laundry Supplies N 01-061-000-0000-6276 AP 1,030.43 ADD OUTLET & DATA IN CONF ROOM 4099 Professional Services N 10-302-000-0000-6510 AP 625.00 SUPPLIES Bituminous Material N 01-601-000-0000-6342 AP 964.65 BILL ID 90136606589 69140863 Service Agreements N 10-304-000-0000-6406 AP 598.92 SUPPLIES Office Supplies N 01-201-000-0000-6408 60.00 DECTECTOR DOG CERTIFICATION 1/8/19 Canine Supplies N EIFERT/ZACH11450 01-201-000-0000-6396 AP 50.00 ACCT SMS TARGET 180308728 Special Investigation N 16-216-000-0000-6369 5,000.00 2019 GRANT MATCH 1/8/19 Miscellaneous Charges N 517.1114441 6321 SRF CONSULTING GROUP INC 1,729.166321 48183 STEINS INC 264.6948183 14550 SUMMERVILLE ELECTRIC, INC. 1,030.4314550 6413 TEAM LABORATORY CHEMICAL CORP 625.006413 14497 TOSHIBA FINANCIAL SERVICES 964.6514497 13132 ULINE 598.9213132 14325 USPCA REGION 12 60.0014325 13675 VERIZON WIRELESS - VSAT 50.0013675 7301 WCM DRUG & VIOLENT CRIME TASK FORCE Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions SJOLIE/TYLER SRF CONSULTING GROUP INC STEINS INC SUMMERVILLE ELECTRIC, INC. TEAM LABORATORY CHEMICAL CORP TOSHIBA FINANCIAL SERVICES ULINE USPCA REGION 12 VERIZON WIRELESS - VSAT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:08AM1/3/2019 csteinba Sheriff's Contingent Fund Copyright 2010-2018 Integrated Financial Systems 5,000.007301 174,548.24 Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions Final Total ............74 Vendors 107 Transactions WCM DRUG & VIOLENT CRIME TASK FORCE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:48:08AM1/3/2019 csteinba Sheriff's Contingent Fund Copyright 2010-2018 Integrated Financial Systems Page 12Audit List for Board Otter Tail County Auditor County Att.Criminal Forfeiture Fund Amount 82,468.86 General Revenue Fund 1 84,928.99 Road And Bridge Fund 10 370.39 Capital Improvement Fund 14 5,000.00 Sheriff's Contingent Fund 16 1,000.00 20 780.00 Sheriff's Criminal Forft. Fund 21 174,548.24 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES1/3/2019 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:24:27PM INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:24:27PM1/3/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-420-601-0000-6241 1,833.75 MACSSA 2019 Annual Dues Memberships 1 N 12/12/2018 12/12/2018 11-430-700-0000-6241 2,241.25 MACSSA 2019 Annual Dues Memberships 1 N 12/12/2018 12/12/2018 11-430-700-0000-6331 27.79 Meals Meals & Lodging - Ss Adm 2 N 11/19/2018 12/20/2018 11-409-440-0000-6091 480.00 December Contract Services 181218 Parent Support Outreach 7 Y 12/01/2018 12/31/2018 11-420-601-0000-6265 49,747.00 01/01/19 - 12/31/19 4055 Data Processing Costs - Im Adm 5 N 12/13/2018 12/13/2018 11-420-640-0000-6379 14,054.00 01/01/19 - 12/31/19 4055 Miscellaneous Charges 4 N 12/13/2018 12/13/2018 11-430-700-0000-6265 38,025.00 01/01/19 - 12/31/19 4055 Data Processing Costs - Ss Adm 3 N 12/13/2018 12/13/2018 11-430-700-0000-6331 42.67 Meals Meals & Lodging - Ss Adm 6 N 10/22/2018 11/19/2018 11-430-700-0000-6304 92.29 Acct 139 6027853 Motor Vehicle Service And Repair 10 N 12/26/2018 12/26/2018 11-430-700-0000-6304 92.29 Acct 139 6027954 Motor Vehicle Service And Repair 11 N 12/26/2018 12/26/2018 11-430-700-0000-6304 92.29 Acct 139 6028001 Motor Vehicle Service And Repair 12 N 12/26/2018 12/26/2018 30171 ASSOCIATION OF MN COUNTIES 4,075.0030171 13028 FOREMAN/MICHELLE 27.7913028 8471 480.008471 11427 NEXT CHAPTER TECHNOLOGY INC 101,826.0011427 14363 POTTER/LELAND 42.6714363 46006 QUALITY TOYOTA Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC ASSOCIATION OF MN COUNTIES FOREMAN/MICHELLE NEXT CHAPTER TECHNOLOGY INC POTTER/LELAND Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:24:27PM1/3/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-430-700-0000-6304 109.47 Acct 139 6028331 Motor Vehicle Service And Repair 14 N 12/26/2018 12/26/2018 11-430-700-0000-6304 155.42 Acct 139 6028372 Motor Vehicle Service And Repair 13 N 12/26/2018 12/26/2018 11-430-700-0000-6304 102.03 Acct 139 6028435 Motor Vehicle Service And Repair 15 N 12/26/2018 12/26/2018 11-430-700-0000-6304 83.86 Acct 139 6028661 Motor Vehicle Service And Repair 16 N 12/26/2018 12/26/2018 11-430-700-0000-6304 62.00 Acct 139 6028787 Motor Vehicle Service And Repair 8 N 12/26/2018 12/26/2018 11-430-700-0000-6304 113.54 Acct 139 6028799 Motor Vehicle Service And Repair 9 N 12/26/2018 12/26/2018 11-420-601-0000-6330 182.47 Training Meal & Mileage Mileage - Im Adm 17 N 11/06/2018 12/06/2018 11-420-601-6331-6171 15.31 Training Meal & Mileage Im Training Meals & Lodging 18 N 11/06/2018 12/06/2018 11-430-700-0000-6330 223.01 Training Meal & Mileage Mileage - Ss Adm 17 N 11/06/2018 12/06/2018 11-430-700-6331-6171 18.71 Training Meal & Mileage Ss Adm Training Meals & Lodging 18 N 11/06/2018 12/06/2018 11-420-601-0000-6406 60.59 Acct #4872 432980 Office Supplies 19 N 12/18/2018 12/18/2018 11-430-700-0000-6406 74.06 Acct #4872 432980 Office Supplies 19 N 12/18/2018 12/18/2018 903.1946006 48406 SJOSTROM/DEBORAH 439.5048406 51002 VICTOR LUNDEEN COMPANY 134.6551002 107,928.80 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9 Transactions 4 Transactions 2 Transactions Final Total ............8 Vendors 23 Transactions QUALITY TOYOTA SJOSTROM/DEBORAH VICTOR LUNDEEN COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:24:27PM1/3/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems Page 4Audit List for Board Otter Tail County Auditor Amount 107,928.80 Human Services 11 107,928.80 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES1/3/2019 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:22:56PM INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:22:56PM1/3/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-407-600-0090-6241 2,286.00 LPHA dues 51869 Memberships 1 N 12/13/2018 12/13/2018 11-407-100-0018-6200 50.42 Acct #045 Nov cell 4033 Ctc Outr Telephone 5 N 12/31/2018 12/31/2018 11-407-600-0090-6330 81.20 Acct #045 mileage 4033 Mileage 4 N 12/31/2018 12/31/2018 11-407-600-0090-6379 122.82 Acct #045 Mary 4033 Miscellaneous Charges 2 N 12/31/2018 12/31/2018 11-407-600-0090-6379 462.21 Acct #045 Sharon 4033 Miscellaneous Charges 3 N 12/31/2018 12/31/2018 11-407-200-0060-6091 1,233.75 basic 18-1231-137 Safe Communities Grant Contracts 12 Y 12/31/2018 12/31/2018 11-407-200-0060-6330 30.52 mileage 18-1231-137 Mileage - Inj Prev 13 Y 12/31/2018 12/31/2018 11-407-200-0060-6330 44.69 mileage 18-1231-137 Mileage - Inj Prev 14 Y 12/31/2018 12/31/2018 11-407-200-0060-6331 22.54 snack for meeting 18-1231-137 Meals & Lodging - Inj Prev 15 Y 12/31/2018 12/31/2018 11-407-600-0090-6241 7,585.25 Qtr 1 support 1901175 Memberships 6 N 01/01/2019 01/01/2019 11-407-600-0090-6241 2,500.00 2019 health info 1901175 Memberships 24 N 01/01/2019 01/01/2019 11-407-600-0090-6241 937.50 2019 annual dues 1901175 Memberships 25 N 01/01/2019 01/01/2019 11-407-600-0090-6406 136.97 Acct #71423628 247316762001 Office Supplies 9 N 30171 ASSOCIATION OF MN COUNTIES 2,286.0030171 32663 CLAY COUNTY HEALTH DEPT 716.6532663 8471 1,331.508471 548 MCCC MI 33 11,022.75548 51120 OFFICE DEPOT Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 4 Transactions 3 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC ASSOCIATION OF MN COUNTIES CLAY COUNTY HEALTH DEPT MCCC MI 33 Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:22:56PM1/3/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 12/04/2018 12/04/2018 11-407-600-0090-6406 1.49 Acct #71423628 247326347001 Office Supplies 8 N 12/04/2018 12/04/2018 11-407-600-0090-6406 24.32 Acct #71423628 247326348001 Office Supplies 7 N 12/04/2018 12/04/2018 11-407-200-0060-6488 192.00 car seat education car seat ed Program Supplies Inj Prev 10 6 12/28/2018 12/28/2018 11-407-500-0081-6488 12.06 water samples 3666116 Prog Supplies Well Delegation 11 N 12/17/2018 12/17/2018 11-407-200-0024-6200 141.52 Acct #680689848-00001 9818775652 NFP Telephone 17 N 12/20/2018 12/20/2018 11-407-200-0027-6200 163.16 Acct #680689848-00001 9818775652 HFA Telephone 19 N 12/20/2018 12/20/2018 11-407-200-0053-6200 62.92 Acct #680689848-00001 9818775652 CHW Telephone 23 N 12/20/2018 12/20/2018 11-407-300-0070-6200 61.60 Acct #680689848-00001 9818775652 Telephone 20 N 12/20/2018 12/20/2018 11-407-400-0083-6200 61.60 Acct #680689848-00001 9818775652 Telephone 16 N 12/20/2018 12/20/2018 11-407-500-0080-6488 123.20 Acct #680689848-00001 9818775652 FPL Prog Supplies 21 N 12/20/2018 12/20/2018 11-407-500-0081-6488 61.60 Acct #680689848-00001 9818775652 Prog Supplies Well Delegation 18 N 12/20/2018 12/20/2018 11-407-600-0090-6200 51.60 Acct #680689848-00001 9818775652 Telephone 22 N 12/20/2018 12/20/2018 162.7851120 2951 PERHAM AREA EMS 192.002951 14604 SPEE-DEE DELIVERY SERVICE INC 12.0614604 9820 VERIZON WIRELESS 727.209820 16,450.94 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 8 Transactions Final Total ............8 Vendors 25 Transactions OFFICE DEPOT PERHAM AREA EMS SPEE-DEE DELIVERY SERVICE INC VERIZON WIRELESS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:22:56PM1/3/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems Page 4Audit List for Board Otter Tail County Auditor Amount 16,450.94 Human Services 11 16,450.94 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES1/3/2019 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:37:35PM OMAHA SYSTEM INTERNATIONAL CONFERRENCE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:37:35PM1/3/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems 11-407-500-0080-6091 235.00 FPL License FPL License FPL Contract Clay County 1 N 12/31/2018 12/31/2018 11-407-600-0090-6242 335.00 Jody Lien 2019 Omaha Con Registration Fees 2 N 01/01/2018 01/01/2018 11-407-600-0090-6242 335.00 Kristi Wentworth 2019 Omaha Con Registration Fees 3 N 01/01/2018 01/01/2018 32663 CLAY COUNTY HEALTH DEPT 235.0032663 5803 670.005803 905.00 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions Final Total ............2 Vendors 3 Transactions OMAHA SYSTEM INTERNATIONAL CONFERRENCE CLAY COUNTY HEALTH DEPT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:37:35PM1/3/2019 LHart Human Services Copyright 2010-2018 Integrated Financial Systems Page 3Audit List for Board Otter Tail County Auditor Amount 905.00 Human Services 11 905.00 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Contract Outline Presented to Human Service Board January 8, 2019 Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Contract Renewals Child Welfare/Juvenile Justice Screening Grant Children’s Mental Health, CMNH Assessments and MH Services to children in the child welfare & juvenile justice system 01-01-19 Through 12-31-19 Children/Youth Request for Grant $56,978.00 2018 Request for Grant $51,267.00 State of Minnesota Lutheran Social Services Guardianship Services 01-01-19 Through 12-31-19 Elderly/Disabled The cost of the Guardianship Services for the period of January 1, 2019 – December 31, 2019 will be $107,100. The cost of the Guardianship Services for the period of January 1, 2018 – December 31, 2018 was $100,800. State of Minnesota Some Place Safe- Parenting Time Center Supervised Parent/Child Visitations 01-01-19 Through 12-31-19 Children OTC agrees to pay an annual amount of $5,000 to help supplement rental & operation costs. Payment Rate: Basic unit Cost $40/hr. Basic Unit Cost $40/hr. County of Financial Responsibility Thrive Behavioral Network III, LLC (Gull Harbour) Intensive Residential Treatment & Crisis Stabilization Program 01-01-19 Through 12-31-20 Individuals with serious and persistent mental illness Contractor shall bill the Agency for Non-MA clients with the total not to exceed $22,745/year. Payment to be made through quarterly billing No Change Adult Mental Health Initiative Funds The Village Family Service Center Children’s Therapeutic Support Services/School Based MH Services 01-01-19 Through 12-31-19 Children Otter Tail County Human Services agrees to pay the Center: January 1, 2019 through December 31, 2019 the amount of $10,842. No Change Meridian Services, Inc Case Management Services 01-01-19 Through 12-31-20 CADI & BI Waiver Per Rate Schedule $24.47 /15 min No Change $24.47/15 min AC/EW/CADI or TBI Waivered Funds Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Contract Renewals Generations Children’s Mental Health 01-01-19 Through 12-31-19 Children who have severe emotional disturbance $64.21/hr. No change The County or County of Financial Responsibility Rural Minnesota Concentrated Employment Program (CEP) ***** (Biennial Contract Addendum second year 2018-2019) DWP and MFIP Employment Services 01-01-19 Through 12-31-19 Low income families eligible for MFIP assistance $409,222 Employment Services $418,887 MFIP/CCSA State Grant OTC Attorney’s Office & State of MN DHS Fraud Investigation Services 01-01-19 Through 12-31-20 Recipients of Public Assistance To establish cooperative procedures between the Attorney & Department of Human Services for the effective enforcement of public assistance. No Change NA Page | 1 CONSENT AGENDA ITEMS Tuesday, January 8th, 2019 Informational 1. 2018 Mileage Reimbursement Rate is 58 cents per mile, an increase of 3.5 cent from the 2018 per mile rate. 2. Thursday, January 10, 2019 Board of Adjustment Meeting – a. 3:00 to 4:00 p.m. Closed Session with Board of Adjustment b. 4:00 to 5:00 p.m. Joint Session (County Board, Board of Adjustment and Planning Commission) c. 5:00 p.m. – Board of Adjustment Regular Meeting. Consent Items 1. Approve the issuance of a Pawnbroker License to Chad Scheman and Ken Scheman on behalf of DK’s Fashions Inc. dba Minnesota Warehouse Furniture, which is located at 328 State Street, Erhard, MN 56534. 2. Approve the issuance of a 2019 Tobacco License to Beth Dorn dba Dalton Corner Store. AFFIDAVIT OF WAYNE JOHNSON STATE OF MINNESOTA ) )SS. COUNTY OF OTTER TAIL ) Wayne Johnson, having been duly sworn upon oath, states and alleges as follows: 1. Affiant, Wayne Johnson, is an Otter Tail County Commissioners the owner of Super Septic and Excavation; and 2. The Otter Tail County Department of Solid Waste pays Super Septic and Excavation $99.00 per month to provide and service its on-site portable toilet at the Pelican Rapids transfer station; and 3. The annual service fee is the reasonable value and actually less than that paid at other County transfer stations, and the County would have to pay more to have a more distant contractor provide the service in Pelican Rapids; and 4. The annual amount of the contract is $1,188.00, which is less than the amount which would require bidding by Minnesota Statute 471.345, and pursuant to Minnesota Statute 471.88; and 5. The County Board has approved by a unanimous vote Otter Tail County Resolution No. 2016-19 authorizing the contract, and that Otter Tail County Solid Waste continue to contract with Super Septic and Excavation when it is the most economical service available by either quotations or in the open market; affiant, Commissioner Wayne Johnson, abstained from the vote on this resolution. That further affiant sayeth not except and save that this affidavit in compliance with Minnesota Statute 471.89. Dated:___________________ ___________ Wayne Johnson, Otter Tail County Commissioner Owner of Super Septic and Excavation Subscribed and sworn to before this _____ day of __________, 2019 ________________________________________ Notary Public OTTER TAIL COUNTY SOLID WASTE DEPARTMENT PUBLIC WORKS DIVISION WWW.CO.OTTER-TAIL.MN.US SOLID WASTE FACILITY 1115 NORTH TOWER ROAD 218-998-4898 FERGUS FALLS, MN 56537 ** Indicates these haulers also have demolition containers available. Otter Tail County Licensed Solid Waste Haulers Alex Rubbish & Recycling Inc. 3601 36th Ave. W., PO Box 746 Alexandria, MN 56308 Shaynen Schmidt 320-763-4712 Big Red Boxes ** 18731 Co. Hwy. 10 Elizabeth, MN 56533 Paul Brusven 218-770-6766 Denzel’s Region Waste ** 27766 Joten Lake Road Dalton, MN 56324 Randy & Heidi Denzel 218-589-8880 Detroit Lakes Disposal Services/Wilke Enterprises PO Box 479 Detroit Lakes, MN 56502 Travis Wilke 218-841-8383 Fuch Sanitation PO Box 67 Glyndon, MN 56547 Kent Fuchs 218-498-2875 G & T Sanitation PO Box 186 Sebeka, MN 56477 Tim & Rita Nolte 218-837-5846 Lake Area Sanitation ** PO Box 385 Battle Lake, MN 56515 Brady Braun 218-864-5352 Long Prairie Sanitation Inc. 604 7th St. N.E. Long Prairie, MN 56327 Terry Lanoue 320-808-0370 Minn-Kota Enviroservices PO Box 1864 Fargo, ND 58107 Brad Holm 701-293-7404 North Central Inc. ** PO Box 365 Perham, MN 56573 Curt Osterfeld 218-371-1486 Ottertail Trucking PO Box 402 Fergus Falls, MN 56537 Mike Clark 218-739-3393 Steve’s Sanitation ** 140 6th Ave. NE Perham, MN 56573 Kelly Melgard 218-346-4834 Toutges Sanitation 49601 Brandborg Creek Rd. Henning, MN 56551 Steven Meyer 218-583-2949 Wadena Hide & Fur ** PO Box 309 Wadena, MN 56482 Tom Paper 218-631-2617 Waste Management Inc. 39864 US Hwy. 71 Sauk Centre, MN 56378 Brenda Dinger 320-762-9608 1-800-654-4306 Waste Management Inc. 1016 11th Ave. South Wahpeton, MN 58075 Brenda Dinger 1-800-654-4306 West Central Roll-Off ** 14047 Co. Hwy. 81 Battle Lake, MN 56515 Cory VanSanten 218-205-0747 From:Judy Bradow To:Kathy Domholt Subject:Report from Red River Valley Development Association Date:Sunday, December 30, 2018 6:05:48 PM 1. Name change of Valley Farmer/Homemaker to, Red River Valley Outstanding Farm Leaders. 2. Present annual budget for association and see about paying dues for both East and West Otter Tail. 3. Annual banquet set for March 30, 2019 at UMC for Outstanding Farm leaders during the day and Emerging Leaders that evening. Sincerely, Don Bradow To: Otter Tail County Commissioners CC: Division Directors, Michelle Eldien, Barry Fitzgibbons, Nick Leonard From: John W. Dinsmore RE: 2019 Legislative Public Policy Priorities for Otter Tail County Attached you will find a five-page document that includes the following: •Otter Tail County’s 2018 (past year) Public Policy Priorities – two pages •Otter Tail County's Bonding Priorities – one page •Association of Minnesota Counties (AMC) 2019 Legislative Recommendations/Priorities (10 statements highlighted in yellow) •Minnesota Inter-County Association (MICA) 2019 Legislative Recommendations/Priorities (8 statements highlighted in yellow) Guided by the information included in the following pages, our general discussion’s goal, scheduled for 11:20 a.m. on Tuesday, January 8th is to discuss and identify Otter Tail’s 2019 Public Policy Priorities. In turn, Nick and the communications team will be guided by this discussion in developing Otter Tail County’s 2019 Public Policy Priorities informational documents, flyers, etc. OTTER TAIL COUNTY - MINNESOTA 2019 LEGISLATIVE RECOMMENDATIONS BROADBAND MENTAL HEALTH INFRASTRUCTURE TRANSPORTATION/TRAILS INCREASE MENTAL HEALTH FUNDING AND INFRASTRUCTURE TO SERVE THE MENTALLY ILL Support a bonding bill that includes the build-out of regional mental health triage centers, community placement options and group residential housing. ADDRESS MENTAL HEALTH CRISIS IN COUNTY JAILS AND JUVENILE FACILITIES Support pilot projects and other efforts to manage mental health issues before people come into the criminal justice system. SUPPORT CONTINUES COMPREHENSIVE FUNDING THAT INCLUDES NEW REVENUE FOR ROADS, BRIDGES AND TRANSIT Enact a Comprehensive Transportation Funding Bill. Fully fund the Local Road Wetland Replacement Program. Fund the Local Bridge Replacement Program. Fund the Local Road Improvement Program. Fund multi-use trails. Support the build-out of broadband infrastructure in Minnesota, including legislation that would provide continued funding for the Border-to-Border Broadband Development Grant Program. BROADBAND “I use to move home from college over the summers. One summer I was taking online classes. The internet at my house was so terrible I had to drive to Battle Lake and use the internet from the liquor store. There I was parked in front of the liquor store trying to take online biology quizzes. I didn’t move back home the next summer and my seasonal employer lost a trained staff member.” MENTAL HEALTH INFRASTRUCTURE “In the almost thirty years that I have worked in corrections, the problems with mental illness in jails have increased at an alarming rate. Since the closure of so many state run mental hospitals, there is a shortage of beds and resources in the state. Because of that, county jails have become the dumping grounds for people with behavioral/mental health issues. When resources and treatment options are not readily available, untreated individuals act out in ways that often draw the attention of law enforcement. Sometimes for the safety of themselves and others it is necessary to hold these individuals in the legal system with criminal proceedings until the lengthier civil commitment proceedings can be completed. The drug problem in this area has also increased at an alarming level, and abuse of chemicals can often compound mental health issues. Our facility added five holding cells this past year. Sadly, these cells often seem to become a mini psychiatric ward for people on special suicide precaution watch or with mental health issues so severe they cannot be housed with the general population.” TRANSPORTATION/TRAILS “Bad roads slow commerce. I need good roads to haul my final product: grain to elevators and sugar beets to the piles. If elevators in Otter Tail County do not have good roads why would farmers haul there? Rough roads are tough on equipment. Good road structure is essential for safety. Too narrow of a road makes it difficult for equipment where wide roads allow for equipment to pull over and make room for other cars. Bad roads are bad for business overall." OTTER TAIL COUNTY - MINNESOTA MEET THOSE IMPACTED BY THESE ISSUES Jaden Witt, Battle Lake Sgt. Myrna D. Budke, Otter Tail County Detention Dan Bradow, Otter Tail County farmer DRAFTOTTER TAIL COUNTY - MINNESOTA BONDING BILL PRIORITIES PROPOSED PROJECTS OTTER TAIL COUNTY GOVERNOR, HOUSE, AND SENATE BONDING PROPOSALS Governor House Senate Preferred Compromise Pelican Rapids to Perham Regional Trail (via Maplewood State Park) Glacial Edge Trail (from Fergus Falls to Maplewood State Park) Phelps Mill Foundation Repairs Total Request % of Minnesota Geographic Area 2.3% Preferred Projects Proportion of Governor’s Proposed Bonding Bill ?% Preferred Projects Proportion of House and Senate Proposed Bonding Bill ?% % of Minnesota Population 1% AMC (Association of Minnesota Counties) 2019 Legislative Recommendations Environment _____ AMC supports state assumption, in collaboration with local government, of the federal section 404 permit program to increase efficiencies associated with local infrastructure projects. Additional 2018 Priorities: 1. AMC Supports pursuing alternative options for generating more state-owned wetland credits, outside of the Local Road Wetland Replacement Program (language not yet final). 2. AMC Supports requiring federal and state agencies to formally notify and solicit county input prior to all proposed land acquisitions (language not yet final). 3. AMC supports the use of crushed glass in the construction of roads and in the construction and operation of MSW (acronym for Municipal Solid Waste) landfills; this is considered recycling and included in SCORE (acronym for Select Committee on Recycling and the Environment) goals 4. AMC supports state funding for costs associated with the cleanup of blighted, tax-forfeited lands (language not yet final). 5. AMC supports requiring the MPCA (acronym for Minnesota Pollution Control Agency) to issue, and/or reissue, all demolition land disposal facility permits in accordance with the MPCA’s 2005 Guidance Document until such guidelines are otherwise modified by new Rule or Statute. General Government _____ AMC supports promoting legislation that preserves tax base in response to increased property tax appeals, utility tax refunds, and potential “dark store” assessing practices. (similar to last year) _____ AMC supports promoting a sustainable approach to Payment in Lieu of Taxes (PILT) funding that includes proposals to address instability in PILT payments for acquired acres lands. (similar to last year) _____ AMC supports statewide legislation to allow counties to appoint elected row officer positions of auditor, treasurer and recorder without having to seek special legislation at the capitol. (last year: Support for AMC-MACO (acronym for Minnesota Association of County Officers) uniform county appointment of ROW (term used in reference to auditor, treasurer and recorder positions) officers bill Additional 2018 Priorities: 1. Support data practices legislation that respects current transparency and public access to data while balancing government cost and efficiency 2. Support for an omnibus HR bill that combines several general government HR (acronym for Human Resources) priorities (e.g., aggregate value of benefits, PIEP, insurance pooling of retirees) Health and Human Services _____ AMC supports maintaining the state’s health care provider tax. _____ AMC supports the state’s responsibility to fund mental health services, including the state operated services, and eliminating cost shifts to counties for hospitalization and children’s residential treatment services. 2018 Priorities 1. Support a bonding bill that includes the build-out of regional mental health triage centers, community placement options and group residential housing. 2. Support improved technology for the METS (acronym for Minnesota Eligibility Technology System) system Public Safety _____ AMC supports increasing funds for community supervision, including core county probation functions as well as the community supports, like mental health and CD treatment resources, that are needed to help justice involved individuals succeed. _____ AMC supports providing the resources necessary for a comprehensive response to the opioid epidemic and other addiction issues. 2018 Priorities 1. Additional resources to improve the response to the opioid epidemic. Resources in the case goes beyond funding and includes things like access to Narcan and authorization for all first responders to use Narcan. 2. Support for pilot projects and other efforts to manage mental health issues before people come into the criminal justice system (language not yet final) 3. Continued support for probation funding 4. Funding to support region EMS (acronym for Emergency Management Services) boards, currently funded by seat belt fine revenue, a declining revenue source. 5. Replenishing the Disaster Aid Contingency Account Transportation _____ AMC supports continued comprehensive transportation funding that includes new revenue for roads, bridges and transit. (same as last year) _____ AMC supports the build-out of broadband infrastructure in Minnesota, including legislation that would provide continued funding for the Border-to-Border Broadband Development Grant Program. (same as last year) Additional 2018 Priorities AMC Supports general obligation bonding authority for funding the Local Road Improvement Program (Roads of Regional Significance account and the Rural Road Safety Account), the Local Bridge Replacement Program, and the Local Road Wetland Replacement Program outside of dedicated dollars for specific projects. MICA (Minnesota Inter-County Association) 2019 Legislative Recommendations Transportation Priorities _____ Enact a Comprehensive Transportation Funding Bill that makes significant inroads into the current funding gap _____ Fund the Local Road Wetland Replacement Program _____ Fund the Backlog of Deficient Bridges in the Local Bridge Replacement Program 2018 Legislative Priorities 1. Enact a Comprehensive Transportation Funding Bill with the Equivalent of At Least $600 Million per Year of Permanent New Money Including $180 Million for Counties (2017 update) 2. Support the Full Transfer of Funds from the Sales Tax on Auto Parts to Transportation (full implementation would be $307M versus the current $63M) 3. MICA Continues to Prefer Constitutionally Dedicated Revenue for Transportation 4. Immediately Fully Fund the Local Road Wetland Replacement Program (also in 2017) 5. Fund the Local Bridge Repair and Replacement Program (also in 2017) Health and Humans Services Priorities _____ Provide Sustainable Funding for the Health Care Access Fund for Medical Assistance by repealing the sunset of the 2% medical provider tax _____ Increase Mental Health Funding and infrastructure to serve the mentally ill. 2018 Legislative Priorities 1. MnCHOICES 2. Increase Mental Health Funding and Infrastructure to Serve the Mentally Ill 3. Address Inadequacies in Minnesota Eligibility Technology Systems (METS) for Medical Assistance 4. Stop Transferring the Cost of State-Mandated Health Care and Social Services to County Taxpayers Tax and Fiscal Policy Priorities _____ Increase Funding for County Program Aid to reduce or eliminate aid reductions for affected counties _____ Fix MNLARS and compensate deputy registrars for lost business and increased costs 2018 Legislative Priorities 1. Maintain County Program Aid 2. Simplify the Sales Tax Exemption for Construction Materials (also in 2017) 3. Increase the Driver’s License Agent Fee for the Additional Issuance Costs for REAL-ID-Compliant Driver’s Licenses and Reimburse Deputy Registrars for the Additional Workload Shifted from the State to Them to Transfer Vehicle Titles under the New MNLARS System Correction and Public Safety Priorities _____ Increase Probation Funding 2018 Legislative Priorities 1. Focus State Corrections Resources on Community Supervision 2. Reform Minnesota Sex Offender Program (MSOP) 3. Address the Mental Health Crisis in County Jails and Juvenile Facilities 4. Clarify Financial Responsibility for Injury Claims for STS Participants 2018 Legislative Priorities Not Addressed for 2019 Environment Priorities 1. Provide State Reimbursement for the Cost of Water Treatment Systems for Owners of Wells with Contaminated Drinking Water 2. Metropolitan Solid Waste Plan Must Take into Account Environmental and Financial Considerations 3. Allow Retail Wheeling of Energy Generated at Lake Byllesby Pensions and Other Local Governance Priorities 1. Provide Funding Stability for PERA (also in 2017) 2. Require Employers to Meet and Confer on the Aggregate Value of Group Insurance Contracts (also in 2017) 3. Eliminate Required Pooling of Retired Employees with Active Employees for Employee Health Insurance (also in 2017) 4. Fund Replacement of Voting Technology (new in 2018) Public Health Priorities 1. Support the Use of Video for Public Health Tuberculosis and Family Health Services and the Reimbursement for Services 2. Restore statewide funding for the Local Public Health (LPH) Grant to at least the pre-2003 level and provide counties the flexibility to maintain a public health workforce and infrastructure (also in 2017) 3. Provide Stable Funding and Increase Medical Assistance Reimbursements for Family Home Visiting (also in 2017) 4. Urge the Legislature to adopt a Mental Health and Well-Being framework that supports a broader understanding of the concept of "continuum of care." (also in 2017) 5. Support state and federal funding for the development and implementation of a secure statewide system to maintain public health information 6. Support state and federal funding and policy changes that facilitate local public health emergency planning, preparedness and response activities. 7. Support increased funding and reimbursements to local health departments for disease prevention and control efforts. 8. Directors urges the Legislature to allow local units of government greater flexibility in the use of state-allocated dollars for Public Health to address local community priorities that address reducing chronic diseases. 9. Support the establishment of Medical Assistance (MA) coverage for enhanced asthma care services and related products for children with poorly- controlled asthma. Proposed CDA Commissioner Appointments County Commissioners: •Commissioner 1 •Commissioner 2 District 1: •David Schornack, Arvig •Betsy Roder, NYM City Council/EDA, NYM Cultural Center District 2: •David Ripley, Ripley’s Incorporated •Dena Johnson, Pelican Rapids EDC, Super Septic and Excavation District 3: •Val Martin, City of Battle Lake District 4: •Greg Swanberg, Otter Tail Township, Homestead at Otter RV Park & Resort District 5: •Jeff Ackerson, Vector Windows Page | 1 NON-CONSENT AGENDA ITEMS January 8, 2019 1. Depository Resolution Otter Tail County Resolution No. 2019 - Upon motion made by , seconded by and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including Credit Unions, State and Federal banks be and are hereby designated as depositories of County funds. Adopted at Fergus Falls, MN this 8th day of January 2019. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By John Dinsmore, Administrator 2. Investments Resolution Otter Tail County Resolution No. 2019 - Upon motion made by , seconded by and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Auditor/Treasurer and the Otter Tail County Chief Deputy Treasurer be and is hereby given authority to invest County funds as available. Adopted at Fergus Falls, MN this 8th day of January 2019. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By John Dinsmore, Administrator 3. Motion by , second by and unanimously carried to approve an operating transfer from the Capital Improvement Fund to the Road and Bridge Fund for the purpose of reimbursing the following previously approved 2018 Budget Capital Expenditures: Mack Granite 64Fr Tandem Axle Snow Plow Truck CIC201811 $263,504.10 Henning Salt Shed CIC201839 $ 91,770.33 Trimble GPS CIC201834 $ 33,372.18 Sign Shop Floor Repair/Coating CIC201845 $ 6,254.00 Page | 2 Grand Total For Reimbursement $394,900.61 4. County Extension Committee Reappointments and/or Appointments 2019 Committee Membership – Member Name - Term Ending Date Ann Gibbs December 31, 2020 Donna Gill December 31, 2019 Brenda Olson December 31, 2020 Carol Rethemeier December 31, 2018 Willis Roehl December 31, 2018 Steve Schwartz December 31, 2019 Carol Rethemeier stated a willingness to serve an additional term. Willis Roehl had previously informed Ben Anderson, Regional Director that this would be his last term. It should be noted that Mr. Roehl has served on the Extension Committee since 1971. Donna Gill stated that due to personal reasons she would be unable to complete her current term, which expiries December 31, 2019. The terms that expire December 31, 2018 are three years and would expire December 31, 2021. The term for Donna’s position would be one-year term expiring December 31, 2019. Reappointments and/or Appointments should be made prior to the Extension Committee’s next schedule meeting on Wednesday, February 27th. 5. Motion by , seconded by and unanimously carried, to certify against parcel 40-000-99-0368-000, which is described as Lot 9 Block 1 – Southside Addition to New York Mills and currently owned by Merton D & Betty E Swenson, the Public Health Nuisance Abatement Costs incurred under the provisions of Minnesota Statute 145A in the amount of $3,244.60 over _______ blank years with a 4% interest rate beginning with Payable Year 2019. 6. Motion by , second by and unanimously carried, to approve payment to the Minnesota Counties Intergovernmental Trust for the following 2018 insurance coverage: Invoice 17762R – Dated 01/01/2019 PC114019-1 Property/Causality $409,976.00 Invoice 17762R – Dated 01/01/2019 WC114019-1 Workers Compensation $334,953.00 Invoice WCAUDIT282 – Dated 12/1/2018 Workers Compensation – 2017 Audit $ 16,945.00 Total Due Minnesota Counties Intergovernmental Trust - $761,874.00 7. County Board of Appeal and Equalization Dates – The Board cannot meet until after the second Friday in June, which is June 14th. Motion by , seconded by and unanimously carried, to convene the County Board of Appeal and Equalization on Wednesday, June 12, 2019 at 9:00 a.m. and to reconvene the County Board of Equalization for final action on (Tuesday, June 25, 2019 (Minn. Stat. 274.14). 8. County Board of Appeal and Equalization Training – https://www.revenue.state.mn.us/local_gov/prop_tax_admin/Pages/lbaetraining.aspx Page | 3 9. OFFICIAL WEBSITE – HIGHWAY PROJECT ADVERTISEMENTS Otter Tail County Resolution No. 2018 – Upon a motion offered by , seconded by and unanimously carried, the following resolution was adopted: To Use Alternative Method To Disseminate Bids And Requests WHEREAS, Minnesota Statute §331A.03 Subd. 3(b) allows a county to use its website or recognized industry trade journals as an alternative to disseminate solicitations of bids, requests for information and requests for proposals; NOW THEREFORE, the Otter Tail County Board of Commissioners hereby resolves: Page | 4 BE IT RESOLVED, that from this day forward, the County of Otter Tail may continue to use the Otter Tail County website, www.co.ottertail.mn.us, as an alternative means to disseminate solicitations of bids, requests for information, and requests for proposals for transportation related construction and maintenance projects. BE IT FURTHER RESOLVED, that any dissemination by alternative means must be in substantially the same format and for the same period of time as a publication would otherwise be required under Minnesota Statute §331A.03 Subd. 3. Adopted at Fergus Falls, MN this 8th day of January 2019. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By John Dinsmore, Administrator 10. Motion was made by , second by and unanimously carried, to designate the Otter Tail County website as the official publication, as appropriate, for highway project advertisements for bids as authorized by Minnesota Statute 331A.12 Subdivision 2. 11. 2019 Printing and Publishing Bids I, Wayne Stein, County Auditor-Treasurer, have previously advertised for bids to be received for printing and publishing of the county board minutes, legal notices, delinquent tax list and county’s annual financial statement, proceeded to open bids, which were found to be as follows: Legal Notices, Publications and Commissioners’ Minutes: Daily Journal $16.80 per S.A.U. Annual Financial Statement Citizen’s Advocate – Henning First Publication $17.15 per S.A.U. Battle Lake Review – Battle Lake Second Publication $17.15 per S.A.U. Delinquent Tax List Citizen’s Advocate – Henning First Publication $ 17.15 per S.A.U. Citizen’s Advocate – Henning Second Publication $ 11.11 per S.A.U. After consideration, motion was made by , seconded by and unanimously carried, to designate the following papers for Otter Tail County’s 2019 publishing and printing requirements with the exception of the official publication for highway project advertisements for bids, which will be posted to the Otter Tail County website as appropriate and as authorized by Minnesota Statute 331A.12 Subdivision 2: Legal Notices, Publications and Commissioners’ Minutes: Daily Journal $16.80 per S.A.U. Annual Financial Statement Citizen’s Advocate – Henning First Publication $17.15 per S.A.U. Battle Lake Review – Battle Lake Second Publication $17.15 per S.A.U. Page | 5 Delinquent Tax List Citizen’s Advocate – Henning First Publication $ 17.15 per S.A.U. Citizen’s Advocate – Henning Second Publication $ 11.11 per S.A.U. 12. Calendar Year 2019 Delinquent Publication Fee - Motion by , seconded by , and unanimously carried to set the cost assessed to delinquent real estate parcels, that are published in the Delinquent Tax List, at $60.00 per parcel. (Minnesota Statute 279.092) 13. Motion by , seconded by and unanimously carried, to authorize payment of the following CY 2019 annual appropriations: Annual Appropriation Approval Approved 2019 West Central Initiative (01704.6815) 20,000.00 West Otter Tail Fair Association (01505.6950) 26,000.00 East Otter Tail Fair Association (01505.6950) 26,000.00 Otter Tail Lakes Country Association – Special Project (01502.6950) OTC On ICE 22,500.00 Minnesota Red River Valley Development Assoc. (01703.6804) 800.00 For Your Information – Monthly Appropriation (2019) Annual - 2019 Monthly - 2019 Otter Tail County Humane Society (01213.6856) 71,049.00 5,920.75 Regular Appropriation Historical Society (01504.6950) 80,000.00 6,666.67 Regular Appropriation West Otter Tail Soil and Water Conservation District (01603.6950) 89,613.00 7,467.75 Regular Appropriation West Otter Tail Soil and Water Conservation District (01603.6953) 36,000.00 3,000.00 Ag Inspector West Otter Tail Soil and Water Conservation District (01603.6956) 110,000.00 9,166.67 Buffer Initiative/Aid East Otter Tail Soil and Water Conservation District (01604.6950) 78,200.00 6,516.67 Regular Appropriation East Otter Tail Soil and Water Conservation District (01604.6951) 60,000.00 5,000.00 Shoreland Specialist East Otter Tail Soil and Water Conservation District (01604.6953) 24,000.00 2,000.00 Ag Inspector East Otter Tail Soil and Water Conservation District (01604.6956) 70,000.00 5,833.33 Buffer Initiative/Aid Otter Tail Lakes Country Association (01502.6950) 50,000.00 4,166.67 Service Agreement Otter Tail Lakes Country Association (01502.6950) 30,000.00 2,500.00 Mobile Application The History Museum (01502.6821) 30,270.00 2,522.50 East Otter Tail Museum Viking Library System (01503.6950) 589,469.00 294,734.50 Semi –Annual Payment 14. Calendar Year 2019 Pocket Gopher Bounty Resolution (Copy Attached - M.S. 348.12 and 348.13) Upon motion made by , seconded by and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of thirty cents ($.50) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2018. Paid only in those cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.50) for each pocket gopher so killed. Page | 6 RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least seventy cents ($1.00) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 8th day of January 2019. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By John Dinsmore, Administrator 15. Calendar Year 2019 Tax Forfeited Land Sale Apportionment Resolution Upon motion made by , seconded by and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08 and WHEREAS, Minn Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. Adopted at Fergus Falls, MN this 8th day of January 2019. Dated: Otter Tail County Board of Commissioners By , Chair Attest: By John Dinsmore, Administrator DONATION OF USED POLICE EQUIPMENT TO LOCAL LAW ENFORCEMENT AND FIRE DEPARTMENTS Otter Tail County Resolution No. 2019 - WHEREAS, The Otter Tail County Sheriff’s Office requests to donate used Police Style equipment to organizations within the County to include local Police Departments and Fire Departments for official use. WHEREAS, Minnesota Statute 465.03 requires a county to adopt via resolution in order to donate real or personal property WHEREAS, it is requested to donate the following items: 1-Stalker Radar to the New York Mills Police Department 1-Liberty Lightbar to the Fergus Falls Fire Department 1-Liberty Lightbar to the Pelican Rapids Fire Department 1-Soundoff Lightbar to the Perham Police Department 1-Soundoff Lightbar to the Bluffton Fire Department NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above described resolution to donate the above items to local agencies. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: __________________ By: ______________________________ Attest: _________________________ Board Chair John Dinsmore, Clerk 2019 COMMITTEE ASSIGNMENTS Internal Committees: Community Services Division Committee: (Human Services, Public Health, Probation, Veterans Service, Extension) Representation: Doug Huebsch Betty Murphy Lee Rogness Alternate John Dinsmore Director Finance Division Committee: (Auditor, Treasurer) Day – to-Day Budget/Audit, Investment, Capital Improvement Representation: Doug Huebsch Wayne Johnson John Lindquist Alternate Wayne Stein Director Annual Budget Committee – All Commissioners Internal Services Division Committee:(Administration, Facilities Operations, IT, Building, Courtroom Security, Personnel, Technology, Emerg Mgmt/Safety) Representation: Lee Rogness John Lindquist Wayne Johnson Alternate Nicole Hansen Director Land Services Division Committee: (Assessor, Recorder, Land Functions of Auditor, GIS) Representation: Betty Murphy John Lindquist Wayne Johnson Alternate Brian Armstrong Director Public Works Division Committee: (Highway, Land & Resource, Solid Waste, Noxious Weed Appeal, Ditches, Trails & Parks, Strategic Planning, City of Fergus Falls- RTC) Representation Wayne Johnson Lee Rogness Doug Huebsch Alternate Rick West Director Additional Internal Committees Countywide LMC Doug Huebsch Public Health LMC Lee Rogness Human Services LMC Betty Murphy Insurance Sub-Committee Lee Rogness & John Lindquist External Committees: Agricultural Advisory Doug Huebsch Lee Rogness OTLCA: Doug Huebsch AMC Policy Committees: Transportation: Wayne Johnson Government: Betty Murphy Env. Resources: John Lindquist Otter Tail County COLA Doug Huebsch Wayne Johnson Central MN Emergency Services (Radio Board) John Lindquist Betty Murphy Alternate Otter Tail Problem Solving Courts Betty Murphy Lee Rogness Alternate Criminal Justice Advisory Council (CJAC): Betty Murphy Partnership4Health Community Health Board Doug Huebsch Economic Development Committee: Doug Huebsch Lee Rogness PLMSWA Board Doug Huebsch Betty Murphy John Lindquist Alternate Extension John Lindquist Doug Huebsch Wayne Johnson Alternate Red River Valley Farmers and Homemakers Betty Murphy Family Service Collaborative Doug Huebsch Wayne Johnson State Community Health Services Advisory Committee (SCHSAC) Doug Huebsch Lakeland Mental Health Betty Murphy Doug Huebsch Alternate SWCD - EOT Doug Huebsch Betty Murphy Alternate Lake Region Community Partners Lee Rogness Doug Huebsch Alternate SWCD - WOT John Lindquist Wayne Johnson Alternate Law Library Betty Murphy Lee Rogness Alternate Watersheds/Red River Basin/ Water Plan/Pomme de Terre John Lindquist Wayne Johnson MAHUBE OTWA CAC Betty Murphy Doug Huebsch Alternate WCAAA / Land of the Dancing Sky Wayne Johnson Betty Murphy Alternate MICA Wayne Johnson Lee Rogness WCI Economic Development District Board Wayne Johnson MnDOT District 4 Area Transportation Partnership (ATP) Wayne Johnson WCR Juvenile Center Board John Lindquist Betty Murphy Alternate OTC Conservation Committee John Lindquist Wayne Johnson Viking Library Board Betty Murphy 2019 Board of Commissioners’ Meeting Schedule All meetings are in the Government Services Center in Fergus Falls or otherwise designated. CY 2019 Month County Board Meeting Dates County Board Start Time January 8-15-29 9:00 a.m. February 5-12-26 9:00 a.m. March Mar/05 Location: Perham City Hall 4:00 p.m. March 12-26 9:00 a.m. April 2-9-23 9:00 a.m. May 7-14-21 9:00 a.m. June 4-11 9:00 a.m. June Jun/25 Location: To be determined Parkers Prairie or Henning 4:00 p.m. July 9-16-30 9:00 a.m. August 6-13-27 9:00 a.m. September 10-24 9:00 a.m. September Sept/17 Location: Pelican Rapids Library 4:00 p.m. October 1-8-22 9:00 a.m. November 5-19-26 9:00 a.m. December Dec/10 Location: GSC Fergus Falls 4:00 p.m. December 17 12:00 p.m. – 4:00 p.m.. The AMC Legislative Conference offers county commissioners and staff the opportunity to learn more about legislative issues, refine AMC legislative policy and discuss concerns in-person with legislators. AMC will again be arranging meetings with legislators for registered attendees during "County Day at the Capitol" on Wednesday, February 13. The conference will begin at the hotel on Wednesday morning with issue briefs from AMC's policy analysts, but then we will shuttle attendees to the Capitol for "County Day at the Capitol" from 11:00 a.m. - 2:30 p.m. Counties will be contacted following registration to specify details in order to coordinate these meetings. If you have any questions about the legislator meetings, please contact Peter Glessing at Lockridge Grindal Nauen, who will be arranging the meetings. Attendees will then return to the hotel for legislative topic workshops and an evening reception. On Thursday, AMC Policy Committees meet in the morning before the 2019 Awards Luncheon, which features the presentation of AMC's Student Scholarship, 4H Community Leadership Awards and AMC President Scott Schulte's "State of the Counties" address. Click here to learn more about the AMC Legislative Conference and REGISTER TODAY! State of Minnesota Department of Public Safety Division of Homeland Security and Emergency Management 445 Minnesota Street, Suite 223 St. Paul, MN 55101-6223 Hazard Mitigation Assistance Agreement for Counties utilizing HSEM Plan Update Consultant Overview Federal Emergency Management Agency (FEMA) Hazard Mitigation Assistance grants are administered in the State of Minnesota by the Minnesota Division of Homeland Security and Emergency Management (HSEM). Mitigation Plans form the foundation for a community's long-term strategy to reduce disaster losses and break the cycle of disaster damage, reconstruction, and repeated damage. The planning process is as important as the plan itself. It creates a framework for risk-based decision making to reduce damages to lives, property, and the economy from future disasters. Hazard mitigation is any sustained action taken to reduce or eliminate long-term risk to people and their property from natural hazards. This is a cost share grant program with FEMA paying 75% of all eligible costs and the local community being responsible for the remaining 25% of the costs. Eligible applicants include local (county/city/tribal) governments. Responsibilities The State will be hiring consultants and is responsible for 75% of costs of the plan. The jurisdiction is responsible for collaborating, coordinating and communicating with HSEM staff and contractor to assist in the development of a FEMA approved and adopted Hazard Mitigation Plan update. 1. Resolution To ensure your contribution in the HMP Update process, we request your jurisdiction pass a resolution indicating the desire to participate in this program. 2. Letter of Commitment of Funds As part of the documentation submitted to FEMA, a Letter of Commitment of Funds for the 25% local match of in-kind services or cash is required. If you wish to provide in-kind match, instead of cash match, (or a combination of the two) please fill out attached budget sheet and provide required documentation. County Staff – Provide County staff (base plus fringe) breakout for project manager, staff support, subcommittee reps, technical experts, etc. provided by payroll system. Hazard Mitigation Plan Update Process The mitigation plan update process is a coordinated effort typically lead by the county Emergency Management Director (EMD) and other staff. The Scope of Work (SOW) includes steps that lead to a FEMA approved multijurisdictional mitigation plan in normally 18 months. The SOW includes: • Planning Process: A contract between the county and the state is approved. The county EMD coordinates with its consultant to develop a schedule for team and public meetings. The county assists with acquiring data for the plan update and coordinates with other county agencies to participate in the plan update process. This step provides the scope for the entire update process until the plan is sent for review. The EMD will be responsible for submitting quarterly narrative reports detailing progress and delays. The county and its consultant will also track local match to be used for financial reporting. Also, team members are responsible for coordinating reviews with their staff and elected officials. • Risk Assessment: The EMD and mitigation team will review the hazards from the initial plan and determine which ones will continue to be profiled. New hazards may be added. All hazards will conform to the terminology in the State Mitigation Plan. The consultant will then develop the Risk and Vulnerability assessment based on the hazards. The EMD will participate in any surveys and reviews of the draft risk assessment and give input to the consultant. • Mitigation Actions: The mitigation actions are based on hazards in the risk assessment and the actions found in the initial plan. The consult will facilitate this review with the mitigation team and include new mitigation action. • Draft Plan and Public Review: The consultant completes the first draft of the mitigation plan. A public notice is given for jurisdictions to participate in meetings or give electronic input to the plan. This input is documented and factored into the plan. The EMD will follow local policy as far as having the county board and other elected/appointed bodies review the plan. • Review: After all input is reviewed then the plan is sent to the state mitigation staff for review. The consultant will also provide a matrix to show how the plan meets requirements. The coordinated review between state mitigation staff and FEMA may take up to 90 days. Revisions may extend the time to have the plan meet requirements. • Plan Adoption and Approval: FEMA will send a letter stating that the plan meets requirements and that it needs to be adopted to become approved. The EMD coordinates an adoption of the plan by resolution of the county board. The resolution and final copy of the plan is sent to state mitigation staff. The EMD will obtain resolutions adopting the plan from the other jurisdictions (cities) participating in the update process and send to state mitigation staff. FEMA will then approve those jurisdictions. • Project Closeout: FEMA approval of the county marks the completion of the project. EMDs and counties will reconcile accounts for local match and provide any documentation. Hazard Mitigation Plan Update Application County Name Otter Tail County Contact Name Title Agency Patrick Waletzko Emergency Management Director Otter Tail County City, State, Zip Code Email Phone Fergus Falls, MN 56537 pwaletzk@co.ottertail.mn.us 218-998-8067 Alternate Contact Name Title Email/phone John Dinsmore County Administrator jdinsmor@co.ottertail.mn.us Match and/or In-Kind Budget Item Item Description Units Unit of Measurement Cost Total 1 County Staff* 220 hours 35.20 $7,740.00 2 City Staff* 80 hours 27.58 $2,206.40 3 Public Participation 80 hours 27.58 $2,206.40 4 Cash Total Match Must be at least $11,250 $ 12,152.80 *Any city or county staff funded by 100% EMPG or other Federal grant programs are not eligible to use salary. County Staff – Provide County staff (base plus fringe) breakout for project manager, staff support, technical experts, etc. provided by payroll system. City Staff - Use the standard rate $27.58 (or document actual rates, if available) Public Participation - Use the standard Minnesota 2017 volunteer rate of $27.58. This may be updated for 2018. https://independentsector.org/resource/vovt_details/ Certification: Printed name Signature Title Date RESOLUTION AUTHORIZING PARTICIPATION IN PLANNING PROCESS AND EXECUTION OF AGREEMENT Resolution # WHEREAS, the County of Otter Tail is participating in a hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a multi- jurisdictional hazard mitigation plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and business; and WHEREAS, the county will lead the planning effort with the assistance of consultants and State of Minnesota mitigation staff. WHEREAS, the county will provide staff and resources from departments related to mitigation, will facilitate participation of jurisdiction within the county, and provide quarterly reporting on plan progress. WHEREAS, the plan must include a risk assessment including past hazards, hazards that threaten the county. maps of hazards, an estimate of structures at risk, estimate of potential dollar losses for each hazard, a general description of land uses and future development trends; and WHEREAS, the plan must include a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the plan must include a maintenance or implementation process including plan updates, integration of plan into other planning documents and how the county will maintain public participation and coordination; and WHEREAS, the draft plan will be shared with the State of Minnesota and the Federal Emergency Management Agency (FEMA) for coordination of state and federal review and comment on the draft; and WHEREAS, approval of the all hazard mitigation plan will make the county eligible to receive Hazard Mitigation Assistance grants as they become available; and NOW THEREFORE, Be it resolved that the County of Otter Tail will enter into an agreement with the Division of Homeland Security and Emergency Management in the Minnesota Department of Public Safety for the program entitled Hazard Mitigation Assistance (HMA) for the update of the Otter Tail County Hazard Mitigation plan. The Chair of the Otter Tail County Board of Commissioners is hereby authorized to execute and sign such agreements and any amendments hereto as are necessary to implement the plan on behalf of Otter Tail County. I certify that the above resolution was adopted by the Board of Commissioners of Otter Tail County, Minnesota on ______________________________. SIGNED: WITNESSETH: ______________________________________ (Signature) ______________________________________ (Signature) ______________________________________ (Title) ______________________________________ (Title) ______________________________________ (Date) ______________________________________ (Date) Letter of Commitment of Funds Otter Tail County, Minnesota 520 West Fir Avenue Fergus Falls, MN 56537 As a potential sub-grantee in a Hazard Mitigation Assistance (HMA) Program, the County of Otter Tail, Minnesota hereby commits the matching funds necessary for the proposed Otter Tail County Hazard Mitigation Plan update. After FEMA approval and during project implementation, the County of Otter Tail, Minnesota acknowledges that it is responsible for providing a minimum of 25% of all eligible project costs or a minimum of $11,250 in local matching funds to comply with all grant cost share requirements. As signed, we understand the responsibilities of a sub-grantee participating in the HMA program and hereby authorize the use of these non-federal funds for this proposed project. _____________________________________ ___________________ Signature of Authorized Representative Date _____________________________________ ___________________ Signature of Authorized Representative Date _____________________________________ ___________________ Signature of Authorized Representative Date Mission: To protect, maintain, and improve the health of the people of Otter Tail County. Vision: To achieve healthy lifestyles, healthy people, and healthy communities. Otter Tail County Public Health January 8, 2019 OUT OF STATE TRAVEL FOR EMERGENCY PREPAREDNESS TRAINING THROUGH THE HEALTHCARE PREPAREDNESS PROGRAM GRANT, HEALTH CARE COALITIONS ARE REQUIRED TO ATTEND THE HEALTH CARE COALITION RESPONSE LEADERSHIP COURSE IN ANNISTON, ALABAMA. TWO PUBLIC HEALTH STAFF ARE EXPECTED AS PART OF THE TEAM. ANN GIBBS WILL FILL THE ROLE OF ONE OF THE PUBLIC HEALTH PERSONNEL; HORIZON PUBLIC HEALTH WILL FILL THE OTHER. THE TRAINING WILL ALLOW PARTNERSHIP4HEALTH TO GAIN BEST PRACTICES AND TO CONTINUE TO BUILD THE HEALTH CARE COALITION FRAMEWORK AND PREPARE FOR EFFECTIVE PLANNING, RESPONSE AND RECOVERY AS A HEALTH CARE COALITION MEMBER. CENTER FOR DOMESTIC PREPAREDNESS (CDP) WILL COVER TRAVEL, LODGING AND MEALS WITH ARRANGEMENTS MADE BY CDP. BREASTFEEDING FRIENDLY HEALTH DEPARTMENT RECOGNITION PER THE MDH WEBPAGE, “LOCAL PUBLIC HEALTH AGENCIES AND TRIBAL HEALTH BOARDS ARE ELIGIBLE FOR RECOGNITION AS A BREASTFEEDING FRIENDLY HEALTH DEPARTMENT AT BRONZE, SILVER AND GOLD LEVELS.” “THERE ARE 10 STEPS… THAT PROVIDE A FRAMEWORK FOR HEALTH DEPARTMENTS SEEKING TO STRENGTHEN THEIR ABILITY TO PROMOTE AND SUPPORT BREASTFEEDING.” OTTER TAIL COUNTY PUBLIC HEALTH WAS RECOGNIZED AT THE SILVER LEVEL. A HEALTH DEPARTMENT MUST DEMONSTRATE COMPLETION OF THE REQUIREMENTS FOR STEP ONE AND STEP TWO, PLUS COMPLETION OF 5 ADDITIONAL STEPS. OTTER TAIL COUNTY PUBLIC HEALTH MET THE FOLLOWING STEPS: 1.ESTABLISH A DESIGNATED INDIVIDUAL/GROUP TO LEAD THE EFFORT BECOME A BREASTFEEDING-FRIENDLY HEALTH DEPARTMENT. 2.HAVE A WRITTEN BREASTFEEDING POLICY. 3.COORDINATE SUPPORT AND PROMOTION TO ESTABLISH BREASTFEEDING AS THE “NORM” IN THE COMMUNITY. 4.COLLABORATE WITH COMMUNITY PARTNERS TO ENSURE ACCESS TO BREASTFEEDING CLASSES. 5.EDUCATE THE COMMUNITY ON BREASTFEEDING SUPPORT. 6.ENCOURAGE RACIALLY AND ETHNICALLY DIVERSE RESOURCES WITHIN THE COMMUNITY. 9.SELECT BUSINESSES EACH YEAR AND PROVIDE WORKPLACE LACTATION SUPPORT TRAINING. C E R T I F I C A T E O F R E C O G N I T I O N The Minnesota Department of Health presents this to: Otter Tail County Public Health December, 2018 For having met the highest standards of excellence as a Minnesota Breastfeeding Friendly Health Department. Award Designation July 2018 to July 2021 ……………………………………………….. Jan Malcolm Commissioner