HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/06/2019
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
August 6, 2019
8:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 8:28 a.m. Tuesday, August 6, 2019, at the
Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness,
Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present.
Approval of Agenda
Chair Huebsch called for approval of the Board Agenda. Motion by Lindquist, second by Rogness and
unanimously carried to approve the Board of Commissioners Agenda of August 6, 2019 with the following
addition:
Solid Waste - Master Service Agreement
Community Services Committee Meeting at 10:00 a.m. - Contract with Next Chapter Technology
Internal Services Committee Meeting at 10:00 a.m.
Consent Agenda
Motion by Johnson, second by Murphy and unanimously carried to approve Consent Agenda items as
follows:
1. July 30, 2019 Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for August 6, 2019 (Exhibit A)
3. Approval for final payment to Riley Bros. Construction for Culvert
Replacement on CSAH 8 & CSAH 25
Highway Maintenance Worker – New Position
Motion by Rogness, second by Lindquist and unanimously carried to approve filling 1 Full-Time Equivalent
(FTE) Maintenance Worker position as recommended by the County Engineer.
Permanency/Adoption/Licensing Social Worker – New Position
Motion by Johnson, second by Murphy and unanimously carried to approve the creation of a new position
titled Permanency/Adoption/Licensing Social Worker in the Human Services Department with Otter Tail
County.
Fall Retreat
Internal Services/Human Resources Director Nicole Hansen discussed with the Board the potential schedule
for the upcoming fall retreat. The retreat will consist of discussion regarding Long Range Strategic Planning
and succession planning for the County Administrator position due to John Dinsmore’s retirement. Ms.
Hansen will research potential dates with the facilitator and communicate with the Commissioners regarding
a final date.
Pelican Rapids Tax Abatement Agreement
Motion by Johnson, second by Rogness and unanimously carried to authorize the appropriate County
Officials’ signatures to execute the Tax Abatement Agreement between the County of Otter Tail and the City
of Pelican Rapids for tax abatement on the proposed apartment complex on Otter Tail County Parcel
Numbers 76000210004001 and 7600022001604.
OTC Board of Commissioners
August 6, 2019 Minutes
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How to Schedule an Item on the County Board Agenda
County Administrator, John Dinsmore presented a document titled “Proposed Guidelines: How Do I
Schedule an Item on the County Board Agenda?” Mr. Dinsmore is seeking direction from the Board regarding
scheduling constituent concerns. He summarized the current process for the 14 Minnesota Inter-County
Association (MICA) Counties. Of the 14 MICA Counties, 6 have a regular scheduled Agenda item open for
public comment and the remaining 8, including Otter Tail County, do not. The proposed guidelines outline
past practices, which allows administration to research the requested agenda item prior to the scheduled
County Board Meeting. This process provides Commissioners’ with a better understanding of the
constituent’s concerns and allows Commissioners to have a better response. All requests and
documentation must be submitted by noon Thursday before the requested scheduled Board Meeting.
2019 Standard Measures for Otter Tail County
County Administrator, John Dinsmore shared a document titled “Council on Local Results and Innovation
2019 Standard Measures for Counties”. Otter Tail County chooses to submit data for and participate in all
24 measures listed on the document. As a benefit for participating in this program, the County is reimbursed
$0.24 per person and would be exempt from levy limits if Legislature were to implement. Mr. Dinsmore plans
to share this document on the website as a tool for the public to review and compare the County’s measures.
He also plans to create a comparison table for the last 3 years to determine areas of improvement.
Recess & Reconvene
At 9:29 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The Board of Commissioners meeting was reconvened at 9:36 a.m.
Master Service Agreement
Motion by Johnson, second by Lindquist and unanimously carried to authorize appropriate County Officials’
signatures to execute the Master Services Agreement between the County of Otter Tail and Foth
Infrastructure & Environment, LLC. Foth provides professional services related to solid waste management
consulting for the Otter Tail County Department of Solid Waste.
BidOnward Agreement for County Auction
Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials’
signatures to execute the BidOnward Auction Services Contract between the County of Otter Tail and
BidOnward.com Auctioneers. This provides a venue to sell used County assets.
CSAH 34 Update – S.A.P. 056-634-011
County Engineer Charles Grotte updated the Board regarding the CSAH 34 Reconstruction project. The
project is planned for competitive bid February 2020 and anticipated to start construction spring 2020 for
final completion summer 2021.
Maintenance Patching
County Engineer Charles Grotte reviewed the maps submitted showing areas that require Paver Patching.
He briefed the Board of the paver patching process and how the order in which the work is conducted is
determined. Mr. Grotte anticipates this project to continue through Mid-September.
Adjournment
At 10:07 a.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned.
The next Board meeting is scheduled at 8:30 a.m. on Tuesday, August 13, 2019, at the Government Services
Center in Fergus Falls, MN.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ___________________
By:__________________________________________ Attest:___________________________
Douglas A. Huebsch, Board Chair John Dinsmore, Clerk
OTC Board of Commissioners
August 6, 2019 Minutes (Exhibit A)
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OTC Board of Commissioners
August 6, 2019 Minutes (Exhibit A)
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