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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/21/2019 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN May 21, 2019 9:00 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:00 a.m. Tuesday, May 21, 2019, at the Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness, Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present. Approval of Agenda Chair Huebsch called for approval of the Board Agenda. Motion by Rogness, second by Murphy and unanimously carried to approve the Board of Commissioners Agenda of May 21, 2019, with the following additions: 2019 Federal Boating Enforcement Grant Emergency Management Director – Spitzer Lake Flooding Consent Agenda Motion by Murphy, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. May 14, 2019 Board of Commissioners’ Meeting Minutes as presented 2. Warrants/Bills for May 21, 2019 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for May 21, 2019 (Exhibit A) 4. Issuance of On-Sale Liquor License including Sunday Liquor to Balmoral Golf Course, Beach Bums Bar and Eatery and Bell’s Resort Bar and Grill 5. Issuance of Off-Sale 3.2 Malt Liquor License to Perham Oasis 6. Issuance of On-Sale 3.2 Malt Liquor License to Stalker Lake Golf Course Bar and Grill 7. Issuance of On/Off-Sale 3.2 Malt Liquor License to Walleye World 4-H Program Report Ben Anderson, University of MN Extension Regional Director and Otter Tail County 4-H Program Coordinators submitted a document titled “4-H program highlights”. They briefed the Board regarding the various 4-H program opportunities and efforts to continue to reach more youth. In 2018, 3,858 youth participated in a 4-H program and 95 new families enrolled in 4-H. They discussed their after-school program, work with at-risk youth, gardening and animal science programs, and emphasized that empowering youth with leadership skills for a lifetime is the ultimate goal. Commissioners spoke about the importance of the relationships being built with various youth organizations and their desire to continue to build youth programs. STATEWIDE PERFORMANCE MEASUREMENTS COUNCIL ON LOCAL RESULTS AND INNOVATION Otter Tail County Resolution No. 2019 - 47 WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties in providing services and measure residents’ opinion of those services; and OTC Board of Commissioners Minutes May 21, 2019 Page 2 WHEREAS, benefits to Otter Tail County for participation in the Minnesota Council on Local Results and Innovation’s comprehensive performance measurement program are outlined in M.S. 6.91 and includes eligibility for a reimbursement as set by State statute; and WHEREAS, any county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes. NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will continue to report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the County’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual results of the performance measures adopted by the County. Motion for the foregoing Resolution was offered by Commissioner Rogness and seconded by Commissioner Johnson and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Murphy and Rogness, and the following were against: (None) and the following were absent: (None) WHEREUPON, the Resolution was declared duly passed and adopted the 21st day of May 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Douglas A. Huebsch, Chair John W. Dinsmore, Clerk IN RECOGNITION OF DESTA LUTZWICK’S PUBLIC SERVICE WITH OTTER TAIL COUNTY’S COURT SERVICES AND PROBATION DEPARTMENT Otter Tail County Resolution No. 2019 - 48 The following resolution was offered by Commissioner Johnson who moved to recognize and honor the public service of Desta Lutzwick with Otter Tail County: WHEREAS, Desta’s career with Otter Tail County spanned from July 1, 1981 through May 31, 2019; and WHEREAS, During Desta’s 13,848 days of employment, or 37 years, 9 months and 30 days of public service to Otter Tail County, she served as a: • Senior Probation Agent from July 1, 1981 to August 14, 1990; • Career Probation Agent from August 15, 1990 to April 15, 2016; • Probation Director from April 16, 2016 to May 31, 2019; and OTC Board of Commissioners Minutes May 21, 2019 Page 3 WHEREAS, during her tenure with Otter Tail County, Desta’s legacy has included a range of accomplishments including, but not limited to: • Outstanding service to the public. On a perennial basis, her performance of all job duties and responsibilities have been rated as Outstanding, and her attributes have consistently been described as conscientious, dedicated, helpful, uplifting, loyal, well organized, accurate, punctual, an excellent role model for other agents and widely respected by fellow professionals; • A professional and compassionate approach that has earned the respect of district court judges, county commissioners, fellow professionals and department colleagues as well as the probation offenders and family members whom she has served throughout her career; • Her countless, and frequently anonymous, efforts to assist people in need to assure that children and families’ basic needs for clothing, winter coats, beds and Christmas gifts have been fulfilled; and WHEREAS, Desta’s compassion and understanding of human need has been rooted in a family upbringing guided by the values of integrity, generosity, fairness, empathy, collaboration and caring; and WHEREAS, Desta has been an exemplary mentor to many, and her public service commitment has been both remarkable and inspirational in a world of challenges and barriers. THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners recognizes the many years of service, dedication and commitment exemplified by Desta’s public service career, and we express our utmost gratitude and appreciation for her selfless years of service to the residents of Otter Tail County and the State of Minnesota. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lindquist and, after discussion and commendation thereof and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, Minnesota, this 21st day of May 2019 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________________________ By: __________________________________ Attest: ____________________________ Douglas A. Huebsch, Chair John W. Dinsmore, Clerk Recess & Reconvene At 9:45 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioner’s meeting was reconvened at 10:54 a.m. 2019 Boat and Water Safety Grants Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute the following Federal Boat and Water Safety Grant agreements as submitted by the Chief Deputy: • 2019 State of Minnesota Annual County Boat and Water Safety Grant Agreement: This grant, in the amount of $56,743, for the period of January 1, 2019, through June 30, 2020, will be used for water patrol wages • 2019 State of Minnesota Federal Supplemental Boating Safety Patrol Grant Agreement: This grant (Project ID R29G70CGFF&18), in the amount of $12,000, for the period of May 10, 2019 through September 2, 2019, will be used for water patrol overtime and special enforcement OTC Board of Commissioners Minutes May 21, 2019 Page 4 ACCEPTING DEDICATED DONATION TOWARDS RESCUE EQUIPMENT Otter Tail County Resolution No. 2019 – 49 WHEREAS, DuWayne Cookman has offered to donate funds in the amount of two hundred fifty dollars ($250.00) to the County of Otter Tail on behalf of the Otter Tail County Sheriff’s Office to assist in purchasing rescue equipment, namely an ARM-LOC water rescue device; and WHEREAS, Minnesota Statute 465.03 requires a county to accept the gift by resolution expressed in terms prescribed by the donor in full; and WHEREAS, acceptance of the funds in accordance with the donor’s terms is in the best interest of the County of Otter Tail. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds from DuWayne Cookman and extends its grateful appreciation. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Murphy and Rogness and the following voted against the same: None Adopted at Fergus Falls, Minnesota, Tuesday, May 21, 2019 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ____________________________ By: __________________________________ Attest: ____________________________ Douglas A. Huebsch, Chair John Dinsmore, Clerk Nationwide 457(b) Deferred Compensation Fixed Account Motion by Rogness, second by Lindquist and unanimously carried to approve the Guaranteed Minimum Interest Rate Change Option 3 offered by Nationwide, for the fixed account, within Otter Tail County’s 457(b) deferred compensation program, as recommended by the Insurance Committee. Nationwide partners with the National Association of Counties (NACO) and state associations of counties provide county employees this retirement plan option. Option 3 will be effective September 30, 2019, at which time, the fixed account will be closed to further contributions. Highway Engineer Positions Motion by Rogness, second by Lindquist and unanimously carried to approve a Civil Engineer II position and a part time Engineering Technician position (about 16 hrs. per week), as recommended by the Internal Services Committee. The part time technician position will be filled with a current employee and will not be backfilled when the employee retires. OTC Board of Commissioners Minutes May 21, 2019 Page 5 Highway Department Projects Bid Award – S.A.P. 056-601-066 & Etc: Motion by Johnson, second by Rogness and unanimously carried to award the County Wide Seal Coat project to the low bidder, ASTECH Corp., St, Cloud, MN, in the amount of $1,211,127.63, as recommended by the Highway Engineer. Bid Award – C.P. 19:TM: Motion by Johnson, second by Lindquist and unanimously carried to award the 2019 County Wide Traffic Marking project to the low bidder, AAA Striping Service Co., St. Michael, MN, in the amount of $462,104.63, as recommended by the Highway Engineer. CSAH No. 89 (Lake Shore Drive): Motion by Rogness, second by Lindquist and unanimously carried to authorize the appropriate County Officials’ signatures to execute Amendment No. 2 to the Original Agreement between the County of Otter Tail and Apex Engineering Group, Inc. for right-of-way platting for the Lake Shore Drive reconstruction project. Highway Construction Contract – S.A.P. 056-601-054: Motion by Rogness, second by Murphy and unanimously carried to authorize the appropriate County Officials’ signatures to execute the construction contract between the County of Otter Tail and Riley Bros. Construction, Inc., Morris, MN, for the CSAH No. 1 project from 0.2 miles East of CSAH 10 to CSAH 35. Liquor License Motion by Johnson, second by Murphy and unanimously carried to approve the issuance of an On-Sale Liquor License, including Sunday Liquor, to Carlitos Inc. dba The Cactus for the period of July 1, 2019 to June 30, 2020. Transfer of Funds Motion by Johnson, second by Rogness and unanimously carried to approve the following transfers from the Capital Improvement Fund to the Road and Bridge Fund (Items approved by the Finance Committee in 2018): Vendor Project Amount Approval Code Notes Nelson Auto Center 2019 Ford F150 4WD 32,565.93 CIC201842 Mid-Central Equipment Cold Mix Storage Shed 36,880.00 CIC201844 40’ by 48’ Structure Hanson Silo Company Cold Mix Storage Shed 19,210.00 CCI201844 T Panel Trusses Barry Construction Inc. Cold Mix Storage Shed 2,950.00 CIC201844 Site Prep 91,605.93 Spitzer Lake Meeting Patrick Waletzko, Emergency Management Director, attended a recent organizational meeting that included about twenty-five residents of Spitzer Lake (where flooding is an issue) and County managers. Mr. Waletzko reported that discussion took place with a Coalition of Lake Association (COLA) representative regarding the process to form a Lake Association. The group selected leadership and discussed bylaws. The primary purpose of the Lake Association would be to address high water. Mr. Waletzko provided on over-view of emergency and non-emergency declarations. The high-water issue at Spitzer Lake is a non-emergency flooding situation and the areas affected are not eligible for disaster aid through the State or Federal Government. Further discussion took place about the challenges to route/move the water along with the few numbers of people impacted on that portion of the lake which makes funding of a project very difficult. OTC Board of Commissioners Minutes May 21, 2019 Page 6 Star Lake Resort & RV Park Chris LeClair, Land & Resource Director, reported that Marty Hanson has requested reconsideration of his Conditional Use Permit request for additional RV sites, which was tabled at the May 14, 2019, County Board meeting. Motion by Rogness, second by Lindquist and carried with Johnson abstaining, to remand the Conditional Use Permit Application back to the Planning Commission to be reconsidered at their July 10, 2019, meeting. Applicant, Marty Hanson, has agreed to waive the 60-day rule. Adjournment At 11:09 a.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 9:00 a.m. on Tuesday, June 4, 2019, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Douglas A, Huebsch, Board Chair John W. Dinsmore, Clerk OTC Board of Commissioners Minutes May 21, 2019 Page 1 (Exhibit A) WARRANTS APPROVED ON 05/21/2019 OTC Board of Commissioners Minutes May 21, 2019 Page 2 (Exhibit A) OTC Board of Commissioners Minutes May 21, 2019 Page 3 (Exhibit A) OTC Board of Commissioners Minutes May 21, 2019 Page 4 (Exhibit A) OTC Board of Commissioners Minutes May 21, 2019 Page 5 (Exhibit A)