HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/05/2019
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Perham City Hall, 125 2nd Ave NE, Perham, MN
March 5, 2019
1:00 p.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 1:00 p.m. Tuesday, March 5, 2019, at the
Perham City Hall in Perham, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness, Vice-Chair;
Wayne Johnson, John Lindquist and Betty Murphy present.
Approval of Agenda
Chairman Huebsch called for approval of the Board Agenda. Motion by Johnson, second by Rogness and
unanimously carried to approve the Board of Commissioners Agenda of March 5, 2019 with the following
additions:
Public Works Committee – Green Corps Intern Opportunity
The Great MN Walking & Biking Survey
Consent Agenda
Motion by Lindquist, second by Murphy and unanimously carried to approve Consent Agenda items as
follows:
1. February 12, 2019, Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for March 5, 2019 (Exhibit A)
3. Human Services Warrants/Bills for March 5, 2019 (Exhibit A)
4. LG220 Application for Exempt Permit for an Event April 29, 2019, at Beach
Bums Bar & Eatery
5. LG220 Application for Exempt Permit for an Event April 1, 2019 at the Dunn
Town Hall
6. Issue a renewal Liquor License (Setup License) to Ten Mile Lake Resort and
On/Off Sale 3.2 Malt Liquor License to Bladow Beach Resort & Campground
7. Final Payment to AAA Striping Service - County Wide Traffic Marking, C.P.18:TM
8. Final Payment to Landwehr Construction for Crane Lake Culvert
Replacement/Fish Passage
9. Amended Brand Manual to Replace Logo Policy (amended 12/18/18)
Recess & Reconvene
At 1:05 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed
for a Public Works Committee meeting. The Board of Commissioner’s meeting was reconvened at 1:32 p.m.
Perham to Pelican Rapids Trail Discussion
Public Works Director Rick West and External Relations Director Nick Leonard presented a map of the
Perham to Pelican Rapids Regional Trail divided into four segments. The East segment (6.41 miles) from
Perham to McDonald Lake is funded and proposed for construction in 2020. Lengthy discussion took place
regarding funding of the remainder of the trail and the need to show engineering design for the project.
Motion by Johnson, second by Rogness and unanimously carried to direct the Public Works Division to
proceed with the design of the Perham to Pelican Rapids Regional Trail.
General Discussion
Commissioners discussed a new opportunity for North Homes to provide child/adolescent services in the
County owned building (frmly C.A.R.E. bldg) at 1174 Western Ave in Fergus Falls.
Commissioner Johnson informed Board members that Partnership4Health has a survey available to gain
insight on what is important to the public relative to bike trails.
OTC Board of Commissioners’ Minutes
March 5, 2019
Page 2
Capital Improvement Plan
At 2:00 p.m., Commissioner Huebsch opened the Public hearing for the issuance of Capital Improvement
Plan Bonds. Auditor-Treasurer Wayne Stein explained the Capital Improvement Plan and presented the
following documents:
Capital Improvement Plan for Otter Tail County, Minnesota
Pre-Sale Report for Otter Tail County, Minnesota ($14,245,000 GO Capital Improvement Bonds)
Ehlers General Obligation CIP Bonds Public Hearing PowerPoint
Commissioner Huebsch requested comments from the public. There were no comments offered, verbally
or in writing. Commissioner Rogness offered the following resolution:
RESOLUTION APPROVING CAPITAL IMPROVEMENT PLAN AND
CONFIRMING INTENT TO ISSUE BONDS
Otter Tail County Resolution No. 2019 - 19
WHEREAS, there has been presented to this Board a Capital Improvement Plan (the “Plan”) for the County
prepared in accordance with Minnesota Statutes, Section 373.40; and
WHEREAS, the Plan supplements the County’s Capital Improvement Plan adopted March 28, 2017; and
WHEREAS, in preparing the Plan, this Board considered the factors set forth in Minnesota Statutes, Section
373.40, Subd. 3; and
WHEREAS, a public hearing was duly called and held on the Plan and the Board’s intent to issue bonds for
transactions contemplated by the Plan consisting of the construction of a Public Works Garage Facility and
various Highway Improvement Projects, pursuant to the requirements of Minnesota Statutes, Section 373.40.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF OTTER TAIL
COUNTY, MINNESOTA, AS FOLLOWS:
1. The Plan is hereby approved.
2. The Board’s intent to issue bonds pursuant to the Plan is hereby confirmed. The estimated
amount of bonds is $14,245,000. The issuance of the bonds is subject to a referendum if a petition meeting
the requirements of Minnesota Statutes, Section 373.40, Subd. 2(c) requesting a vote on the issuance is
filed with the County Auditor within 30 days after the date hereof.
3. Sealed proposals for the bonds will be received at the offices of Ehlers & Associates, Inc.
and considered by the Board of Commissioners at its meeting on April 9, 2019. The terms of the bonds and
the sale thereof shall be substantially as set forth in the report of Ehlers & Associates, Inc. on file in the office
of the County Administrator.
The motion was seconded by Commissioner Lindquist to adopt Otter Tail County Resolution No. 2019 – 19
and Chairman Huebsch called for a roll call vote:
Board of County Commissioners YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne D. Johnson X
John Lindquist X
Betty Murphy X
Leland R. Rogness X
Adopted this 5th day of March 2019
OTC Board of Commissioners’ Minutes
March 5, 2019
Page 3
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________________
By: __________________________________ Attest: _________________________
Douglas A. Huebsch, Chair John W. Dinsmore, Clerk
Fargo/Moorhead Flood Diversion Project Update
Members of the FM Flood Diversion Authority Kevin Campbell and Mary Scherling, Project Engineer, and
AE2S Consultant Rocky Schneider, updated the Board on the flood diversion project. They submitted a
PowerPoint document dated 3/4/2019. Discussion took place regarding the project and control structures,
the design flood level, funding, Army Corp of Engineers involvement and timeline, and the concern that the
project will not allow for building expansion of the area (urban sprawl). They indicated that the City of
Comstock, City of Wolverton and Buffalo Red River Watershed District (BRRWD) have filed for a contested
case hearing on the MN DNR permit. The contested case could stop the project and add to the cost of the
project. They reported that Otter Tail County’s representative on the BRRWD voted in opposition to filing a
contested case hearing with the MN DNR. After hearing the facts, a motion was offered by Rogness,
seconded by Johnson and unanimously carried, to affirm and support the position of Peter Fjestad opposing
the filing of a contested case hearing regarding the MN DNR’s permit for the diversion project.
Otter Tail County Extension Committee
Motion by Johnson, second by Lindquist and unanimously carried to appoint John Sethre from District 3 to
the Otter Tail County Extension Committee replacing the unfinished term of Donna Gill.
Payment Approval
Motion by Johnson, second by Rogness and unanimously carried to approve the payment to Perham Health,
in the amount of $266.90, for services provided under the provisions of M.S. 609.35.
Recess & Reconvene
At 3:05 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed
for a Finance Committee meeting. The Board of Commissioner’s meeting was reconvened at 3:20 p.m.
Red River Watershed Management Board (RRWMB) 21st Annual Conference
Motion by Rogness, second by Johnson and unanimously carried to approve Commissioners’ attendance at
the RRWMB and Flood Damage Reduction Work Group (FDRWG) 21st annual Joint Conference
March 20, 2019 to March 21, 2019, at the Courtyard Marriott in Moorhead, MN.
AMC Legislative Conference
Rick West, Public Works Director, and Nick Leonard, External Communications Director, reported on the
Association of Minnesota Counties (AMC) recent legislative conference. Otter Tail County priority items
discussed included trail bonding, rural school referendums, local wetland mitigation program, broadband,
and transportation funding.
2019 Seasonal Highway Supplies
Motion by Johnson, second by Rogness and unanimously carried to award the following 2019 seasonal
highway supplies as follows:
Material Estimated Quantity/
Delivery Location
Bid Amount
--Bituminous Material
Flint Hills Resources, LP 100,000 gal. $2.75/gal
St. Paul, MN
OTC Board of Commissioners’ Minutes
March 5, 2019
Page 4
Material Estimated Quantity/
Delivery Location
Bid Amount
--Hot Mix Bituminous
Central Specialties, Inc. 14,000 ton $54.65/ton
Alexandria, MN $765,100.00
Mark Sand & Gravel Co. 14,000 ton. $54.75/ton
Fergus Falls, MN $766,500.00
Wadena Asphalt, Inc. 14,000 ton $52.00/ton
Wadena, MN $728,000.00
Salt
L & O Acres Transport 2,500-3,500 ton $85.00/ton
Westport, SD
Winter Sand
Mark Sand & Gravel Co. 2,000 ton – Battle Lake $8.20/ton
Fergus Falls, MN 1,500 ton – Fergus Falls $9.45/ton
Ferguson Bros Excavating 1,000 ton – Henning $8.00/ton
Alexandria, MN
Alexandria Concrete Co. 2,000 ton – New York Mills $8.75/ton
Alexandria, MN 1,000 ton – Parkers Prairie $5.85/ton
Aggregate Industries 1,000 ton – Pelican Rapids $8.90/ton
Moorhead, MN
Ottertail Aggregate, Inc. 1,000 ton – Perham $9.00/ton
Ottertail, MN
Highway Contracts
Motion by Rogness, second by Lindquist and unanimously carried to approve the appropriate County
Officials’ signatures to execute a Contract between the County of Otter Tail and DM Enterprises of Wadena,
MN, for salvaged bituminous mix material hauling.
Motion by Johnson, second by Rogness and unanimously carried to approve the appropriate County
Officials’ signatures to execute a Contract between the County of Otter Tail and Carr’s Tree Service, Inc. of
Ottertail, MN, for tree clearing for the CSAH 34 project.
PERHAM TO PELICAN RAPIDS REGIONAL TRAIL
Otter Tail County Resolution No. 2019 - 21
WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Legislative-Citizen
Commission on Minnesota Resources (LCCMR) for grant funding through Minnesota’s Environment and
Natural Resources Trust Fund (ENRTF). The application is for design and construction of a 6.83-mile section
of the Perham to Pelican Rapids Regional Trail. The trail system is located within Otter Tail County, and
OTC Board of Commissioners’ Minutes
March 5, 2019
Page 5
WHEREAS, the County of Otter Tail had previously adopted Otter Tail County Resolution No. 2019-16 and
by this action rescinds that Resolution.
NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota
Department of Natural Resources, the County of Otter Tail agrees to accept the grant award and may enter
into an agreement with the State of Minnesota for the above referenced project. The County of Otter Tail will
comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement.
BE IT FURTHER RESOLVED, the Board of Commissioners of the County of Otter Tail names the fiscal agent
for the County of Otter Tail for this project as:
Charles Grotte, P.E.
County Engineer
Otter Tail County
505 South Court Street, Suite 1
Fergus Falls, MN 56537-2757
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Murphy, and, after discussion and commendation thereof and upon vote being
taken thereon, the resolution was adopted unanimously.
Adopted at Fergus Falls, Minnesota, this 5TH day of March 2019
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ________________________
By: __________________________________ Attest: _________________________
Douglas A. Huebsch, Chair John W. Dinsmore, Clerk
Recess & Reconvene
At 4:30 p.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed
for dinner break. The Board of Commissioner’s meeting was reconvened at 5:38 p.m.
Septic Ordinance Discussion
Chris LeClair, Land & Resource Director, discussed the proposed Otter Tail County Sanitation Code for
Subsurface Sewage Treatment Systems Ordinance. Most of the proposed Ordinance additions are included
in the State rules. Mr. LeClair reviewed the main changes that are proposed including soil verification and
compliance timelines and certain situations which will require two container tanks. Mr. LeClair also reported
that 22 realtors from the area attended a realtor training sponsored by the Land & Resource Department.
A homeowner education class is scheduled for June 8, 2019.
Comments from Citizens
Rod Osvold from the Perham Chamber of Commerce spoke to the Board and requested reaffirmation of the
Muskie Stocking resolution passed in 2017.
Jeff Stabnow discussed the City of Battle Lake resolution in support of allowing muskies to be harvested like
northern pike. This is supported by the Otter Tail Lake Property Owner’s Association and 1,833 properties.
Gratitude was expressed to the Commissioners and County staff for their work with the Little McDonald,
Paul, Kerbs and Devils’ Lake outlet project.
OTC Board of Commissioners’ Minutes
March 5, 2019
Page 6
Adjournment
At 6:20 p.m., Chair Huebsch declared the Otter Tail County Board of Commissioners meeting adjourned.
The next Board meeting is scheduled at 9:00 a.m. on Tuesday, March 12, 2019, at the Government Services
Center in Fergus Falls, MN.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Douglas A, Huebsch, Board Chair John W. Dinsmore, Clerk
CB/kd
OTC Board of Commissioners’ Minutes
March 5, 2019
Exhibit A, Page 1
WARRANTS APPROVE ON 3/05/19
OTC Board of Commissioners’ Minutes
March 5, 2019
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes
March 5, 2019
Exhibit A, Page 3
OTC Board of Commissioners’ Minutes
March 5, 2019
Exhibit A, Page 4
OTC Board of Commissioners’ Minutes
March 5, 2019
Exhibit A, Page 5