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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/12/2019 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN February 12, 2019 9:00 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:00 a.m. Tuesday, February 12, 2019, at the Government Services Center in Fergus Falls, MN, with Vice-Chair Lee Rogness presiding over the meeting. Commissioners Wayne Johnson, John Lindquist and Betty Murphy were present. Chairman Doug Huebsch was present via phone conference. Approval of Agenda Vice-Chair Rogness called for approval of the Board Agenda. Motion by Lindquist, second by Murphy and unanimously carried to approve the Board of Commissioners Agenda of February 12, 2019 with the following additions: Report on Lake Street SCORE Funding Report Consent Agenda Motion by Johnson, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. February 5, 2019, Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for February 12, 2019 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for February 12, 2019 (Exhibit A) 4. Human Services Contract Renewal – Cognitive Skills Program 5. Final Payment to Knife River Materials for S.P. 056-070-024 6. Final Payment to Morris Sealcoat & Trucking for S.A.P. 056-608-029 & Etc. Payment Approval Motion by Lindquist, second by Murphy and unanimously carried to approve payment, in the amount of $1,853.00, to Sanford Health for services provided under the provision of M.S. 609.35 as authorized by Barry Fitzgibbons for Case File 18023263. Lake Street Attorney Michelle Eldien briefed the Board regarding the cartway known as Lake Street. This cartway is dedicated to the public and access cannot be blocked. SCORE Grant Dollars for Recycling Chris McConn and Zach Fjestad, Solid Waste Director and Assistant Solid Waste Director respectively, met recently with Senator Ingebrigtsen about SCORE grant funding. Senator Ingebrigtsen is a co-author on S.F. 1227 regarding solid waste management tax revenue allocation modification. The bill moves funds generated by the Solid Waste Management Tax from the General Revenue fund to the County’s SCORE grant. This would happen over a 6-year period. There is a companion bill in the house. Mr. McConn reported that there is interest in bringing a bill forward to exempt waste to energy facilities from the Solid Waste Management Tax, which would also be supported by Otter Tail County. Commissioner Huebsch spoke about the importance of supporting the waste to energy facilities, such as the Perham Resource Recovery Facility. OTC Board of Commissioners’ Minutes February 12, 2019 Page 2 SPEED ZONE STUDY REQUEST A Segment of CSAH No. 9 Otter Tail County Resolution No. 2019 - 15 Motion by Johnson, second by Lindquist and unanimously carried to adopt the following resolution: WHEREAS, the Pelican Lake Property Owner Association (PLPOA), its 830 members and their children of all ages have requested that the County of Otter Tail Take such action as may be necessary in order to pursue a reduced speed limit on the segment of County State Aid Highway No. 9 between South Pelican Drive and its intersection with County State Aid Highway 20, AND WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial in this area. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area be studied by the Minnesota Department of Transportation to determine the need for a reduced speed zone, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal speed zone if the findings of the traffic study are supportive. Adopted at Fergus Falls, Minnesota, this 12th day of February 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Douglas A. Huebsch, Board Chair John W. Dinsmore, Clerk GRANT APPLICATION TO LCCMR Otter Tail County Resolution No. 2019 - 16 Motion by Johnson, second by Huebsch and unanimously carried to adopt the following resolution: WHEREAS, the County of Otter Tail Supports the grant application made to the Minnesota Legislative- Citizen Commission on Minnesota Resources (LCCMR) for grant funding through Minnesota’s Environment and Natural Resources Trust Fund (ENRTF). The application is for design and construction of a 5.5-mile section of the Perham to Pelican Rapids Regional Trail. The trail system is located within Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota Department of Natural Resources, the County of Otter Tail agrees to accept the grant award and may enter into an agreement with the State of Minnesota for the above referenced project. The County of Otter Tail will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED, the Board of Commissioners of the County of Otter Tail names the fiscal agent for the County of Otter Tail for this project as Charles Grotte, P. E., Otter Tail County Engineer. Adopted at Fergus Falls, Minnesota, this 12th day of February 2019. OTC Board of Commissioners’ Minutes February 12, 2019 Page 3 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Douglas A. Huebsch, Board Chair John W. Dinsmore, Clerk FUNDING FROM MINNESOTA DEPARTMENT OF TRANSPORTATION THROUGH THE LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) – CSAH 1 Otter Tail County Resolution No. 2019 - 17 Motion by Lindquist, second by Murphy and unanimously carried to adopt the following resolution: WHEREAS: Otter Tail County wishes to recondition County State Aid Highway 1 (CSAH1) from 0.8 miles east of CSAH 14 to Minnesota Trunk Highway 78; and WHEREAS: Otter Tail County is requesting financial participation in the project from the Minnesota Department of Transportation (MnDOT) LRIP; and WHEREAS: Otter Tail County must commit to providing the local share of the costs for the LRIP. THEREFORE, BE IT RESOLVED THAT: The County Board of Otter Tail County Minnesota, resolves that Otter Tail County is hereby requesting funding from MnDOT, through the Local Road Improvement Program for Routes of Regional Significance, to recondition CSAH 1. BE IT FURTHER RESOLVED: That the County Board commits to provide the local share using State Aid Funding for such project. Adopted at Fergus Falls, Minnesota, this 12th day of February 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Douglas A. Huebsch, Board Chair John W. Dinsmore, Clerk FUNDING FROM MINNESOTA DEPARTMENT OF TRANSPORTATION THROUGH THE LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) – CSAH 8 Otter Tail County Resolution No. 2019 - 18 Motion by Huebsch, second by Lindquist and unanimously carried to adopt the following resolution: WHEREAS: Otter Tail County wishes to recondition County State Aid Highway 8 (CSAH 8) from CSAH 80 to CSAH 53; and WHEREAS: Otter Tail County is requesting financial participation in the project from the Minnesota Department of Transportation (MnDOT) LRIP; and WHEREAS: Otter Tail County must commit to providing the local share of the costs for the LRIP. OTC Board of Commissioners’ Minutes February 12, 2019 Page 4 THEREFORE, BE IT RESOLVED THAT: The County Board of Otter Tail County Minnesota resolves that Otter Tail County is hereby requesting funding from MnDOT, through the Local Road Improvement Program for Routes of Regional Significance, to recondition CSAH 8. BE IT FURTHER RESOLVED: That the County Board commits to provide the local share using State Aid Funding for such project. Adopted at Fergus Falls, Minnesota, this 12th day of February 2019. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________ By: __________________________________ Attest: _________________________ Douglas A. Huebsch, Board Chair John W. Dinsmore, Clerk Weed & Brush Control Award Motion by Lindquist, second by Johnson and unanimously carried to award the following projects for County highway right of way weed and brush control as recommended by the Highway Engineer: L & M Road Services East Otter Tail County Highway $20,700.00 Ulen, MN Right of Way Weed Control L & M Road Services West Otter Tail County Highway $27,600.00 Ulen, MN Right of Way Weed Control L & M Road Services County Wide Highway Right $30,000.00 Ulen, MN of Way Brush Control MN Local Government Roads Wetland Replacement Program (LGRWRP) Public Works Director Rick West provided a PowerPoint and briefed the Board on the current status of the State LGRWRP. The wetland bank began in 1996 providing wetland credits to offset wetlands impacted by local road projects. Lengthy discussion took place regarding inadequate State funding to sustain the program which could impact local road projects. Motion by Johnson, second by Lindquist and unanimously carried to support legislation that removes the LGRWRP funding from the bonding bill and add it to the Board of Water and Soil Resources (BWSR) operational budget. Otter Tail County officials will bring this recommendation to legislators and the DNR Commissioner during County Day at the Capitol. National Association of County Engineers (NACE) Motion by Johnson, second by Lindquist and unanimously carried to approve out of state travel April 14-18, 2019, for Rick West, Public Works Director, to attend the 2019 NACE Conference in Wichita, KS. Long Range Strategic Plan (LRSP) Open House Motion by Johnson, second by Huebsch and unanimously carried to schedule Long Range Strategic Plan Open House as follows, subject to confirmation of space availability: Wednesday, March 13, 2019 at 7:00 p.m. Perham Area Community Center (PACC) Thursday, March 14, 2019 at 7:00 p.m. Parkers Prairie Events Center (Banquet Room) OTC Board of Commissioners’ Minutes February 12, 2019 Page 5 Adjournment At 10:05 a.m., Vice-Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 12:00 p.m. on Tuesday, March 5, 2019, at the Perham City Hall, Perham, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Douglas A, Huebsch, Board Chair John W. Dinsmore, Clerk CB/kd OTC Board of Commissioners’ Minutes February 12, 2019 Exhibit A, Page 1 WARRANTS APPROVED ON 2/12/2019 OTC Board of Commissioners’ Minutes February 12, 2019 Exhibit A, Page 2 OTC Board of Commissioners’ Minutes February 12, 2019 Exhibit A, Page 3 OTC Board of Commissioners’ Minutes February 12, 2019 Exhibit A, Page 4 OTC Board of Commissioners’ Minutes February 12, 2019 Exhibit A, Page 5