HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/05/2019
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room
515 W. Fir Avenue, Fergus Falls, MN
February 5, 2019
9:00 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:02 a.m. Tuesday, February 05, 2019, at the
Government Services Center in Fergus Falls, MN, with Commissioners Doug Huebsch, Chair; Lee Rogness,
Vice-Chair; Wayne Johnson, John Lindquist and Betty Murphy present.
Approval of Agenda
Chairman Huebsch called for approval of the Board Agenda. Motion by Johnson, second by Rogness and
unanimously carried to approve the Board of Commissioners Agenda of February 5, 2019.
Consent Agenda
Motion by Johnson, second by Murphy and unanimously carried to approve Consent Agenda items as
follows:
1. January 29, 2019, Board of Commissioners’ Meeting Minutes
2. Warrants/Bills for February 5, 2019 (Exhibit A)
3. Final Payment to Mark Lee Excavating, Inc. for Lake Adley Park Trail in Parkers
Prairie, S.P. 056-090-010
4. Approve issuance of a county credit card to Stephen A. Goerdt, Highway Department
5. Approve the LG220 Application for Exempt Permit as submitted by the Minnesota
Deer Hunters Association
6. Approve On-Sale Liquor and Sunday Liquor License to Fair Hills Inc. dba as Fair
Hills Resort
Final Plats
Motion by Johnson, second by Lindquist and unanimously carried to approve the following Final Plats:
“Painted Sunsets”, Karen Thayer et al, consisting of 2 Single Family Residential Lots, located
in Section 22, T134, R39, Otter Tail Township, Otter Tail Lake (56-242), GD.
“Eitreim’s Fjord / CIC #74”, Keith Eitreim et al, consisting of 7 Units - 6 Dwelling Units & 1
Common Area Unit, located in Section 10, T131, R40, Eagle Lake Township, Eagle Lake
(56-253) GD.
WETLAND CREDITS INCREASE FOR THE PERRIN WETLAND BANK
Otter Tail County Resolution No. 2019 – 11
WHEREAS, Otter Tail County created the Perrin Wetland Bank (Board of Water and Soil Resources Bank
Account #161) in 1995 and offered wetland credits to be sold to the public for projects that required Wetland
mitigation; and
WHEREAS, Otter Tail County currently sells the Wetland credits for $.50 per square foot and has not raised
the price per square foot of the Wetland credits since 2011; and
WHEREAS, the current statewide average cost per square foot of Wetland credits is $.90.
THEREFORE, BE IT RESOLVED, that Otter Tail County, in order to conform more closely with Statewide
Wetland Credit costs authorizes the increase of Wetland Credit cost per square foot from the Perrin Wetland
Bank from $.50 per square foot to $.75 per square foot.
OTC Board of Commissioners’ Minutes
February 5, 2019
Page 2
Upon the motion of Rogness, seconded by Johnson, and passed on a 5 – 0 vote, the above resolution is
hereby adopted by the Otter Tail County Board of Commissioners this 5th day of February 2019.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________
By: __________________________________ Attest: _________________________
Douglas A. Huebsch, Board Chair John W. Dinsmore, Clerk
Public Hearing for Sanitation Code for Subsurface
Sewage Treatment Systems Ordinance
Motion by Rogness, second by Johnson and unanimously carried to set the Public Hearing for revisions to
the Sanitation Code for Subsurface Sewage Treatment Systems Ordinance on Tuesday, March 12, 2019,
at 2:00 p.m., to be held at the Government Services Center in Fergus Falls.
SCORE GRANT DOLLARS FOR RECYCLING
Otter Tail County Resolution No. 2019 – 12
WHEREAS, Otter Tail County manages solid waste within the county including a full recycling collection and
processing program, and;
WHEREAS, the County routinely moves waste up the Minnesota Waste Hierarchy for preferred waste
management options per Minnesota Statute 115A.02 including waste reduction and reuse, recycling,
composting, and resource recovery; and;
WHEREAS, the County receives annual SCORE grant dollars from the State of Minnesota for recycling and
other waste reduction programs per requirements met under Minnesota Statute 115A.557; and;
WHEREAS, the County receives significantly less dollars from the state proportionately compared to overall
recycling expenses, and;
WHEREAS, the County along with MICA (Minnesota Inter-County Association) and SWAA (Solid Waste
Administrators Association) support increasing county SCORE grants generated from the Solid Waste
Management Tax, and;
WHEREAS, the County developed a flyer highlighting SCORE grant funding, statewide dollars spent on
recycling, and Otter Tail County recycling expenses.
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners supports the
“SCORE Grant Dollars for Recycling” flyer and supports legislation of increasing SCORE grant dollars to all
counties.
Upon the motion of Rogness, seconded by Lindquist, and passed on a 5 – 0 vote, the above resolution is
hereby adopted by the Otter Tail County Board of Commissioners this 5th day of February 2019.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________
By: __________________________________ Attest: _________________________
Douglas A. Huebsch, Board Chair John W. Dinsmore, Clerk
OTC Board of Commissioners’ Minutes
February 5, 2019
Page 3
Shingle Grinding Bid Award
Motion by Rogness, second by Johnson and unanimously carried to authorize appropriate County Officials’
signatures to execute Solid Waste Contract between the County of Otter Tail and Badger Material Recycling,
LLC, of Oconomowoc, WI, for asphalt shingle grinding at the low quote of $98,140.
Highway Projects
Repair and Replacement Agreement – S.A.P 056-696-005 & S.A.P. 056-700-003:
Motion by Johnson, second by Rogness and unanimously carried to authorize appropriate County Officials’
signatures to execute Highway Repair and Replacement Agreement between the County of Otter Tail and
the City of Pelican Rapids for work on CSAH 96 and 100 within the City of Pelican Rapids.
Stabilized Full Depth Reclamation (SFDR) – S.A.P; 056-626-008:
Motion by Lindquist, second by Murphy and unanimously carried to authorize appropriate County Officials’
signatures to execute Agreement to perform SDFR mix designs between the County of Otter Tail and Braun
Intertec of Minneapolis, MN, for CSAH 46 between the SOO Line railroad in Parkers Prairie and the east
Otter Tail County Line.
Salvaged Bituminous Mix Material Hauling:
Motion by Rogness, second by Murphy and unanimously carried to award services to DM Enterprises at the
low quote of $66,712.50, for salvaged bituminous mix material hauling on CSAH 27.
Tree Clearing on CSAH 34:
Motion by Lindquist, second by Johnson and unanimously carried to award services to Carr’s Tree Service,
Inc, at the low quote of $59,240.00 for tree clearing on CSAH 34.
DETOUR AGREEMENT BETWEEN THE COUNTY OF OTTER TAIL AND
MINNESOTA DEPARTMENT OF TRANSPORTATION FOR TH 10
Otter Tail County Resolution No. 2019 – 13
IT IS RESOLVED that Otter Tail County enter into Mn/DOT Agreement No. 1033135 with the State of
Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the County for the use of County State Aid Highway 75 as a detour
route during contract construction to be performed upon, along and adjacent to Trunk Highway No. 10 from
5512 feet west of CSAH No. 75 to 435 feet east of Oink Joint Road and T.H. No. 71 from 474 feet south of
T.H. No. 10 to 170 feet south of T.H. No. 10 under State Project No. 8001-40 (T.H. 10=002).
IT IS FURTHER RESOLVED that the County Board Chair and the County Board Clerk are authorized to
execute the Agreement and any amendments to the Agreement.
Upon the motion of Rogness, seconded by Murphy, and passed on a 5 – 0 vote, the above resolution is
hereby adopted by the Otter Tail County Board of Commissioners this 5th day of February 2019.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________
By: __________________________________ Attest: _________________________
Douglas A. Huebsch, Board Chair John W. Dinsmore, Clerk
OTC Board of Commissioners’ Minutes
February 5, 2019
Page 4
Board of Water and Soil Resources
Clean Water Fund Grant
Motion by Johnson, second by Lindquist and unanimously carried to accept the MN BWSR Clean Water
Fund Grant Agreement for Judicial Ditch No. 2 Outlet Gully Stabilization Project in the amount of $298,000.
Highway Safety Award
County Engineer Charles Grotte reported that Otter Tail County received a 2018 County Highway Safety
Award, which recognizes a coalition of county engineers and their participation in St. Louis County’s “Local
RICWS” project to develop a lower-cost intersection warning system.
Recess & Reconvene
At 9:58 a.m., Chair Huebsch declared the meeting of the Otter Tail County Board of Commissioners recessed
for a short break. The meeting was reconvened at 10:13 a.m.
Bike Trail
County Auditor-Treasurer Wayne Stein presented a list of individuals, including landowners, that signed their
names to a document notifying the county of their opposition to the bike trail along highways to Perham
including CSAH 35. Motion by Johnson, second by Rogness and unanimously carried to acknowledge
receipt of the list of individuals, including landowners, that are opposed to the bike trail.
RESOLUTION CALLING FOR A PUBLIC HEARING ON A FIVE YEAR CAPITAL
IMPROVEMENT PLAN AND AUTHORIZING THE ISSUANCE AND SALE OF GENERAL
OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS
Otter Tail County Resolution No. 2019 – 14
BE IT RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota (the County), as
follows:
1. Approval of the Five Year Capital Improvement Plan. The County intends to approve its Capital
Improvement Plan (the “CIP”) pursuant to Minnesota Statutes, Section 373.40. The CIP
supplements the capital improvement plan of the County adopted March 28, 2017.
2. Approval of the Issuance of Capital Improvement Plan Bonds. The County intends to issue its
capital improvement plan bonds (the “Bonds”) to finance various highway resurfacing and
reconstruction projects and construction of a new public works garage facility, as described in
the CIP, pursuant to Minnesota Statutes, Section 373.40.
3. Public Hearing. A public hearing is hereby scheduled to be held on the approval of the CIP and
the issuance of the Bonds at 2:00 p.m. on Tuesday, March 5, 2019, at the Perham City Hall, in
Perham, Minnesota. The County Auditor-Treasurer is hereby authorized and directed to cause
notice of such public hearing in substantially the form of attached hereto (Exhibit B) to be
published in the official newspaper of the County not less than fourteen (14) days nor more than
twenty-eight (28) days prior to the date of the hearing.
Upon the motion of Rogness, seconded by Johnson, and passed on a 5 – 0 vote, the above resolution is
hereby adopted by the Otter Tail County Board of Commissioners this 5th day of February 2019.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _________________________
By: __________________________________ Attest: _________________________
Douglas A. Huebsch, Board Chair John W. Dinsmore, Clerk
OTC Board of Commissioners’ Minutes
February 5, 2019
Page 5
Benefit Redetermination Hearings for Ditches 17 & 52
County Auditor-Treasurer Wayne Stein presented ditch viewer reports, property owner reports, summaries
and details for Ditches 17 & 52. Motion by Murphy, second by Lindquist and unanimously carried to accept
the reports, summaries and details for Benefit Redetermination Hearings. The Benefit Redetermination
Hearing for Ditch 17 will be held on March 11, 2019, at the New York Mills Office Building in New York Mills
at 7:00 p.m. The Benefit Redetermination Hearing for Ditch 52 will be held on March 18, 2019, at the
Government Services Center in Fergus Falls at 7:00 p.m.
County Administrator Initiatives
County Administrator John Dinsmore described that managers and supervisors will be meeting regularly
each month to provide an opportunity for information and fellowship. The agenda for each meeting will
include updates about County Board activities and Long Range Strategic Planning, and asking managers to
share and discuss various topics each month. Commissioners are welcome to attend.
County Administrator Dinsmore put together a Capital Improvements Plan Workgroup to develop a five-year
capital improvements plan for the County to assist with prioritizing funding for capital initiatives. The plan
will be reviewed at least annually to modify and update as priorities may change. The workgroup includes
departments that regularly have a large capital budget.
West Otter Tail Crop and Forage Show
Motion by Johnson, second by Rogness and unanimously carried approving Commissioners to attend the
West Otter Tail Crop and Forage Show at the Bigwood Event Center in Fergus Falls on February 6, 2019.
Adjournment
At 11:21 a.m., Chairman Huebsch declared the Otter Tail County Board of Commissioners meeting
adjourned. The next Board meeting is scheduled at 9:00 a.m. on Tuesday, February 12, 2019, at the
Government Services Center in Fergus Falls, MN.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:
By: Attest:
Douglas A, Huebsch, Board Chair John W. Dinsmore, Clerk
CB/nh
OTC Board of Commissioner’s Minutes
February 5, 2019
Exhibit A, Page 1
WARRANTS APPROVED ON 02/05/2019
OTC Board of Commissioners’ Minutes
February 5, 2019
Exhibit A, Page 2
OTC Board of Commissioners’ Minutes
February 5, 2019
Exhibit B, Page 3
OTTER TAIL COUNTY, MINNESOTA
NOTICE OF PUBLIC HEARING ON APPROVAL OF THE CAPITAL IMPROVEMENT PLAN AND
THE ISSUANCE OF CAPITAL IMPROVEMENT PLAN BONDS PURSUANT TO MINNESOTA
STATUTES, SECTION 373.40
Notice is hereby given that the Board of County Commissioners of Otter Tail County, Minnesota (the County),
will meet at 2:00 p.m. on Tuesday, March 5, 2019, at the Perham City Administration Building, 125 Second
Avenue NE, Perham, MN 56573, to conduct a public hearing to obtain public comment on the County’s
intention to approve the County’s five year Capital Improvement Plan (the “CIP”), and issue capital
improvement plan bonds (the “Bonds”) in a principal amount up to $14,500,000, pursuant to Minnesota
Statutes, Section 373.40, for the purpose of financing various highway resurfacing and reconstruction
projects and construction of a new public works garage facility, as described in the CIP. The CIP
supplements the capital improvement plan of the County adopted March 28, 2017.
If a petition requesting a vote on the issuance of the Bonds is signed by voters equal to five percent of the
votes cast in the County at the last general election and filed with the County Auditor within thirty (30) days
after the public hearing, the County may issue the Bonds only after obtaining the approval of a majority of
the voters voting on the question of issuing the Bonds.
Copies of the proposed CIP supplement and resolution are on file and may be inspected at the Otter Tail
County Government Center during normal business hours. All interested parties are invited to attend the
public hearing or to provide written comments to the undersigned, which written comments will be considered
at the hearing.
Questions regarding this matter may be referred to John Dinsmore, County Administrator, at (218) 998-8172
or to Wayne Stein, County Auditor-Treasurer, at (218) 998-8041. Auxiliary aids are available upon request
at least 96 hours in advance of the hearing. Please contact the County to make arrangements.
BY ORDER OF THE COUNTY BOARD
OTTER TAIL COUNTY, MINNESOTA
Wayne Stein
County Auditor-Treasurer
Publish: Tuesday, February 12, 2019 and Friday, February 22, 2019