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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 12/15/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS SUPPORTING DOCUMENTS Tuesday, December 15, 2020 8:30 a.m. Government Services Center & Via Live Stream 515 West Fir Avenue, Fergus Falls, MN 2.1 Draft Otter Tail County Board Minutes for 12.09.2020 2.2 Otter Tail County Bills-Warrants for 12.15.2020 2.3 Human Services & Public Health Bills-Warrants for 12.15.2020 2.4 2021 Human Services Contract Renewals 2.5 Facility Assessment Agreement with BTR 2.8 Final Payment to City of Dalton 4.0 HRA Positions 5.0 Probationary Advisory Board Appointment 6.0 Adoption of Final Budget & Levy 6.0 Sale Resolution Refunding Bonds-2020C 6.0 Resolution to Repurchase Tax Forfeited Property 8.0 Employee Recognition Resolution 8.0 Commissioners Salary and Benefits for 2021 8.0 Organizational Restructure 9.0 Local Road Improvement Program Grant Agreement 10.0 Resolution of Support for City of Perham Application 12.0 Resolution in Recognition of Representative Bud Nornes 12.0 Pelican River Land Donation 12.0 Communications & Public Relations Policy 13.0 Resolutions in Recognition of Commissioners Huebsch & Lindquist Public Service COMMISSIONER'S VOUCHERS ENTRIES12/10/2020 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:54:37PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-112-102-0000-6572 413.00 PROGRAMMING 14781 Repair And Maintenance Supplies N 01-112-102-0000-6572 298.96 LOUDSPEAKERS 14782 Repair And Maintenance Supplies N 01-112-000-0000-6487 74.80 ACCT 74553 CREDIT 12/15/20 Tools & Minor Equipment N 01-112-000-0000-6487 454.74 ACCT 74553 FOLDING CRANE 8189735 Tools & Minor Equipment N 10-302-000-0000-6505 3,851.04 WINTER SAND 713858912 Aggregates N 10-302-000-0000-6505 1,361.43 WINTER SAND 00114287 Aggregates N 10-302-000-0000-6505 3,645.67 WINTER SAND 00114306 Aggregates N 10-302-000-0000-6505 2,261.85 WINTER SAND 00114333 Aggregates N 10-302-000-0000-6505 1,374.78 WINTER SAND 00114334 Aggregates N 10-302-000-0000-6505 410.82 WINTER SAND 00114391 Aggregates N 10-302-000-0000-6505 4,946.94 WINTER SAND 00114392 Aggregates N 10-302-000-0000-6505 2,694.65 WINTER SAND 00114488 Aggregates N 10-302-000-0000-6505 805.05 WINTER SAND 00114502 Aggregates N 10-302-000-0000-6505 971.63 WINTER SAND 00114510 Aggregates N 10-302-000-0000-6505 974.90 WINTER SAND 00114520 Aggregates N 10-302-000-0000-6505 576.81 WINTER SAND 00114542 Aggregates N 10-302-000-0000-6505 1,175.61 WINTER SAND 00114553 Aggregates N 10-302-000-0000-6505 1,155.51 WINTER SAND 00114604 Aggregates N 01-201-000-0000-6396 239.70 TOW CF 20038207 11/28/20 668707 Special Investigation Y 01-201-000-0000-6396 372.65 TOW CF 20037053 11/16/20 668711 Special Investigation Y 01-061-000-0000-6680 387.98 A2RJVV5AA0WI1P HEADSETS 11TR-DVKL-XNWF Computer Hardware N 01-061-000-0000-6406 42.46 A2RJVV5AA0WI1P BLACKWIRE 3220 1C67-PG4K-KXVC Office Supplies N 10597 ACCURATE CONTROLS INC 711.9610597 15007 ACME TOOLS FARGO 379.9415007 2413 AGGREGATE INDUSTRIES - MWR INC 3,851.042413 7976 ALEXANDRIA CONCRETE CO 22,355.657976 8803 ALLEN'S AUTO BODY & TOWING 612.358803 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions - 2 Transactions 1 Transactions 13 Transactions 2 Transactions ACCURATE CONTROLS INC ACME TOOLS FARGO AGGREGATE INDUSTRIES - MWR INC ALEXANDRIA CONCRETE CO ALLEN'S AUTO BODY & TOWING Otter Tail County Auditor 19CN-XMRW-6WPD COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-061-000-0000-6680 2,295.34 A2RJVV5AA0WI1P HP ZBOOK 1G4Y-WVYN-3QR3 Computer Hardware N 01-061-000-0000-6406 153.70 A2RJVV5AA0WI1P LAPTOP BAGS 1R37-3XMC-HGTQ Office Supplies N 01-127-000-0000-6406 89.26 A2RJVV5AA0WI1P OFFICE SUPPLIES 1CLF-6MQW-H6Y9 Office Supplies N 01-201-000-0000-6406 18.99 A2RJVV5AA0WI1P SECURITY BOX 1JRH-W96G-RCL3 Office Supplies N 01-201-000-0000-6406 29.99 A2RJVV5AA0WI1P KEY SAFE 1LYX-L9NX-4HJL Office Supplies N 10-303-000-0000-6406 174.27 ACCT #A2RJVV5AA0WI1P - SUPPLIE Office Supplies N 50-399-000-0000-6487 984.56 A2RJVV5AA0WI1P TRAIL CAMERAS 1HTM-LX7L-1VQ7 Tools & Minor Equipment N 01-201-000-0000-6491 24.22 ACCT AA822 OXYGEN CYL 07440177 General Supplies N 10-304-000-0000-6572 10.00 SHOP TOWELS - ACCT #160001537 Repair And Maintenance Supplies N 10-304-000-0000-6572 41.58 SHOP TOWELS - ACCT #160001536 Repair And Maintenance Supplies N 10-304-000-0000-6572 50.00 SHOP TOWELS - ACCT #220000970 Repair And Maintenance Supplies N 10-304-000-0000-6572 20.00 SHOP TOWELS - ACCT #160001541 Repair And Maintenance Supplies N 10-304-000-0000-6572 20.79 SHOP TOWELS - ACCT #160001540 Repair And Maintenance Supplies N 10-304-000-0000-6572 102.58 SHOP TOWELS - ACCT #160001535 Repair And Maintenance Supplies N 10-304-000-0000-6572 20.00 SHOP TOWELS - ACCT #160001539 Repair And Maintenance Supplies N 10-304-000-0000-6572 40.00 SHOP TOWELS - ACCT #160001538 Repair And Maintenance Supplies N 50-000-000-0000-6290 19.04 ACCT 160002035 1602114968 Contracted Services N 50-390-000-0000-6290 19.04 ACCT 160002035 1602114968 Contracted Services.N 50-399-000-0000-6290 33.05 ACCT 160002035 1602114968 Contracted Services.N 10-304-000-0000-6572 47.88 SUPPLIES 5285616 Repair And Maintenance Supplies N 10-304-000-0000-6572 167.84 SUPPLIES 5285748 Repair And Maintenance Supplies N 10-304-000-0000-6572 30.99 PARTS 5285820 Repair And Maintenance Supplies N 10-304-000-0000-6572 200.99 PARTS 5286270 Repair And Maintenance Supplies N 10-304-000-0000-6406 32.02 SUPPLIES 5286639 Office Supplies N 10-304-000-0000-6572 345.67 PARTS & SUPPLIES 5286639 Repair And Maintenance Supplies N 10-304-000-0000-6572 9.99 SUPPLIES 5286641 Repair And Maintenance Supplies N 10-304-000-0000-6572 20.00 PARTS 5286641 Repair And Maintenance Supplies N 4,138.5714386 765 AMERICAN WELDING & GAS INC 24.22765 13620 ARAMARK 376.0813620 102 AUTO VALUE FERGUS FALLS 855.38102 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - 9 Transactions 1 Transactions 11 Transactions 8 Transactions AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC ARAMARK AUTO VALUE FERGUS FALLS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6572 2.40 PARTS 143101664 Repair And Maintenance Supplies N 10-304-000-0000-6572 1.99 SUPPLIES 143101665 Repair And Maintenance Supplies N 01-250-000-0000-6526 74.99 BLACK PANTS 12/1/20 Uniforms N 50-000-000-0170-6300 8,591.58 DELIVER & GRADE CLASS 5 133025 Building And Grounds Maintenance N 50-000-000-0170-6300 11,114.24 SERVICE 8/26/20 133080 Building And Grounds Maintenance N 01-201-000-0000-6406 76.40 ACCT 551334 BATTERIES 1659138 Office Supplies N 10-304-000-0000-6572 6.99 SUPPLIES 1024322 Repair And Maintenance Supplies N 01-705-000-0000-6276 945.00 ACCT 0395170 TECH ASSISTANCE 1433044 Professional Services N 02-281-000-0000-6290 81,890.34 OTC FACILITY STUDY NOV 2020 15136 Contracted Services-Subrecipients N 01-201-000-0000-6396 500.00 TOW CF 20038189 11/28/20 17753 Special Investigation N 01-201-000-0000-6396 125.00 TOW CF 20038360 11/30/20 34045 Special Investigation N 01-201-000-0000-6396 175.00 TOW CF 20037587 11/21/20 34353 Special Investigation N 410 AUTO VALUE PERHAM 4.39410 5563 BACKMAN/SAVANNA 74.995563 8123 BARRY CONSTRUCTION INC 19,705.828123 14163 BATTERY JUNCTION 76.4014163 31064 BATTLE LAKE STANDARD 6.9931064 5053 BDO USA LLP 945.005053 5148 BENTZ THOMPSON RIETOW INC 81,890.345148 31803 BEYER BODY SHOP INC 800.0031803 5483 BLUEBEAM INC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions AUTO VALUE PERHAM BACKMAN/SAVANNA BARRY CONSTRUCTION INC BATTERY JUNCTION BATTLE LAKE STANDARD BDO USA LLP BENTZ THOMPSON RIETOW INC BEYER BODY SHOP INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-303-000-0000-6264 6,443.05 SOFTWARE 1335814 Data Processing Techn Support N 10-303-000-0000-6278 1,570.70 SERVICE B232539 Engineering & Hydrological Testing N 10-303-000-0000-6278 8,905.00 SERVICE B234947 Engineering & Hydrological Testing N 10-303-000-0000-6278 5,072.25 SERVICE B234948 Engineering & Hydrological Testing N 10-303-000-0000-6278 5,476.00 SERVICE B234949 Engineering & Hydrological Testing N 10-303-000-0000-6278 6,496.00 SERVICE B234952 Engineering & Hydrological Testing N 10-304-000-0000-6252 9.00 DRINKING WATER 138590 Water And Sewage N 10-304-000-0000-6252 7.00 DRINKING WATER 138591 Water And Sewage N 50-399-000-0000-6304 97.76 ACCT 100331 UNIT 17379 PARTS 061245 Repair And Maint-Vehicles N 50-399-000-0000-6304 444.00 ACCT 100331 CAPPED CASINGS 061268 Repair And Maint-Vehicles N 50-399-000-0000-6304 923.58 ACCT 100331 UNIT 16558 REPAIRS 061277 Repair And Maint-Vehicles N 50-399-000-0000-6304 401.75 ACCT 100331 UNIT 16558 REPAIRS 061299 Repair And Maint-Vehicles N 50-399-000-0000-6304 248.72 ACCT 100331 CAPPED CASINGS 061323 Repair And Maint-Vehicles N 50-399-000-0000-6304 199.25 ACCT 100331 UNIT 16558 REPAIRS 061369 Repair And Maint-Vehicles N 01-122-000-0000-6330 56.36 MILEAGE - INSPECTING CLASS 10/8/20 Mileage N 01-122-000-0000-6331 61.62 MEALS - INSPECTING CLASS 10/8/20 Meals And Lodging N 01-122-000-0000-6330 74.38 MEALS - SOILS CLASS 9/10/20 Mileage N 10-302-000-0000-6350 495.00 SERVICE 37824 Maintenance Contractor N 71-171-000-0000-6369 1,875.00 REMOVED TREES 37848 Miscellaneous Charges N 6,443.055483 386 BRAUN INTERTEC CORPORATION 27,519.95386 3957 BRAUN VENDING INC 16.003957 3423 BUY-MOR PARTS & SERVICE LLC 2,315.063423 15663 CALL/CODY 192.3615663 1227 CARR'S TREE SERVICE INC 2,370.001227 8930 CERTIFIED AUTO REPAIR Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 5 Transactions 2 Transactions 6 Transactions 3 Transactions 2 Transactions BLUEBEAM INC BRAUN INTERTEC CORPORATION BRAUN VENDING INC BUY-MOR PARTS & SERVICE LLC CALL/CODY CARR'S TREE SERVICE INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-201-000-0000-6304 31.39 UNIT 1704 OIL CHANGE 46185 Repair And Maintenance N 01-201-000-0000-6396 350.00 TOW CF 20036547 11/11/20 46278 Special Investigation N 01-201-000-0000-6304 21.20 UNIT 1706 CHANGE TIRE 46343 Repair And Maintenance N 10-304-000-0000-6306 89.56 SERVICE 46475 Repair/Maint. Equip N 10-304-000-0000-6306 43.67 SERVICE 46491 Repair/Maint. Equip N 50-000-000-0000-6290 1,183.00 OFFICE CLEANING NOV 2020 PA045766 Contracted Services Y 10-302-000-0000-6500 39.80 SUPPLIES 17758 Supplies N 01-031-000-0000-6406 26.68 ACCT 2189988076 ENVELOPES 451548 Office Supplies N 01-044-000-0000-6406 89.84 ACCT 2189988010 SUPPLIES 451493 Office Supplies N 01-121-000-0000-6406 139.71 ACCT 2189988605 SUPPLIES 08388 Office Supplies N 01-121-000-0000-6406 53.91 ACCT 2189988605 SUPPLIES 08392 Office Supplies N 01-201-000-0000-6406 100.37 ACCT 2189988555 SUPPLIES 451532 Office Supplies N 01-250-000-0000-6406 80.77 ACCT 2189988556 SUPPLIES 451549 Office Supplies N 01-250-000-0000-6406 18.84 ACCT 2189988556 CALENDARS 451564 Office Supplies N 10-304-000-0000-6252 55.50 DRINKING WATER Water And Sewage N 50-000-000-0170-6290 33.50 ACCT 327-00028118-5 11/30/20 Contracted Services.N 10-304-000-0000-6252 47.75 DRINKING WATER Water And Sewage N 535.828930 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,183.0012058 12485 COOP SERVICES INC 39.8012485 32603 COOPER'S OFFICE SUPPLY INC 510.1232603 3710 CULLIGAN OF DETROIT LAKES 55.503710 5407 CULLIGAN OF ELBOW LAKE 33.505407 2364 CULLIGAN OF WADENA 47.752364 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 7 Transactions 1 Transactions 1 Transactions 1 Transactions CERTIFIED AUTO REPAIR CLEAN SWEEP COMMERCIAL SERVICES COOP SERVICES INC COOPER'S OFFICE SUPPLY INC CULLIGAN OF DETROIT LAKES CULLIGAN OF ELBOW LAKE CULLIGAN OF WADENA Otter Tail County Auditor DAKOTA MAILING & SHIPPING EQUIPMENT INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-112-110-0000-6342 306.52 ACCT 29176 INSPECTION E8-51319 Service Agreements N 01-112-108-0000-6342 420.50 ACCT 29176 INSPECTION E8-51321 Service Agreements N 01-061-000-0000-6202 350.00 CREDIT CLERK SUPPORT 300694 County Website N 01-061-000-0000-6202 464.00 TAX WEBSITE SUPPORT 300695 County Website N 01-149-000-0000-6210 182.04 ACCT O014 RED INK CARTRIDGE AR43479 Postage & Postage Meter N 10-303-000-0000-6369 948.00 LIGHTPOLE PLUGS & INSTALLATION Miscellaneous Charges N 01-201-000-0000-6304 692.33 UNIT 1602 TIRES/OIL CHANGE 51907 Repair And Maintenance Y 10-303-000-0000-6278 4,037.50 SERVICE Engineering & Hydrological Testing N 10-303-000-0000-6278 3,167.50 SERVICE 20365 Engineering & Hydrological Testing N 01-201-000-0000-6396 300.00 TOW CF 20036544 11/11/20 1607 Special Investigation N 01-201-000-0000-6304 170.95 UNIT 1907 OIL CHG/INSTALL TIRE 79796 Repair And Maintenance N 10-304-000-0000-6306 204.45 SERVICE 79896 Repair/Maint. Equip N 01-002-000-0000-6369 87.45 LUNCHES FOR WORKING SESSION 11/24/20 Miscellaneous Charges N 687 CUMMINS SALES & SERVICE 727.02687 9018 D & T VENTURES LLC 814.009018 15041 182.0415041 814 DALTON/CITY OF 948.00814 1496 DAN'S TOWING & REPAIR 692.331496 5115 DESIGN TREE ENGINEERING INC 7,205.005115 33013 DICK'S STANDARD 675.4033013 11391 DOUBLE A CATERING 87.4511391 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions 1 Transactions DAKOTA MAILING & SHIPPING EQUIPMENT INC CUMMINS SALES & SERVICE D & T VENTURES LLC DALTON/CITY OF DAN'S TOWING & REPAIR DESIGN TREE ENGINEERING INC DICK'S STANDARD DOUBLE A CATERING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-302-000-0000-6516 4,451.10 MELTDOWN APEX CD202102808 Magnesium Chloride N 10-302-000-0000-6516 1,930.29 MELTDOWN APEX CD202102809 Magnesium Chloride N 10-302-000-0000-6500 48.82 SUPPLIES C136174 Supplies N 50-399-000-0000-6306 1,137.50 REPAIRS TO ROLLOFF #2020 61 Repair/Maint. Equip Y 01-112-102-0000-6673 3,989.00 REPLACE TILE IN KITCHEN HALL 16980 Remodeling Projects N 01-112-000-0000-6572 842.63 ACCT 115000 SRT CLOSER SI017340 Repair And Maintenance Supplies N 10-304-000-0000-6251 1,299.43 PROPANE 21616 Gas And Oil - Utility N 10-304-000-0000-6251 432.41 PROPANE 21774 Gas And Oil - Utility N 01-112-000-0000-6572 18.99 ACCT 13040 FHP BELTS 791957 Repair And Maintenance Supplies N 10-304-000-0000-6572 3.49 SUPPLIES - ACCT #19512 555967 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.49 PARTS - ACCT #19512 555967 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.49 PARTS - ACCT #19512 556091 Repair And Maintenance Supplies N 50-399-000-0000-6304 5.99 ACCT 13050 COUPLING 792456 Repair And Maint-Vehicles N 10-304-000-0000-6572 275.00 SUPPLIES MNFER132702 Repair And Maintenance Supplies N 10-304-000-0000-6572 249.00 SUPPLIES MNFER132798 Repair And Maintenance Supplies N 6309 ENVIROTECH SERVICES INC 6,381.396309 364 EVERTS LUMBER CO 48.82364 13026 EZWELDING LLC 1,137.5013026 8062 F-M FLOORING INC 3,989.008062 3297 FARGO GLASS & PAINT CO INC 842.633297 35594 FARMERS CO-OP OIL 1,731.8435594 373 FARNAM'S GENUINE PARTS INC 79.45373 2997 FASTENAL COMPANY Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 5 Transactions ENVIROTECH SERVICES INC EVERTS LUMBER CO EZWELDING LLC F-M FLOORING INC FARGO GLASS & PAINT CO INC FARMERS CO-OP OIL FARNAM'S GENUINE PARTS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 01-002-000-0000-6240 192.17 ACCT 530695 AERIAL VEHICLE MTG 1553618 Publishing & Advertising N 01-002-000-0000-6240 489.16 ACCT 530695 LRSP HEARING 11/4 1553704 Publishing & Advertising N 01-002-000-0000-6240 115.50 ACCT 530695 AUDITOR/RECORDER 1553705 Publishing & Advertising N 01-002-000-0000-6240 269.50 ACCT 530695 BOC MTG 10.27 1553706 Publishing & Advertising N 01-002-000-0000-6240 115.50 ACCT 530695 AUDITOR/RECORDER 1553800 Publishing & Advertising N 01-002-000-0000-6240 122.29 ACCT 530695 BOC MTG 11.03 1554020 Publishing & Advertising N 01-002-000-0000-6240 209.64 ACCT 530695 BOC MTG 11.17 1557329 Publishing & Advertising N 01-044-000-0000-6240 288.00 ACCT 524113 HOMESTEAD TAX 1553548 Publishing & Advertising N 01-121-000-0000-6239 296.00 ACCT 524434 LINK VET ADS 1554107 MDVA Grant N 01-123-000-0000-6240 87.35 ACCT 530699 BOA MTG 12/10/20 1554162 Publishing & Advertising N 01-124-000-0000-6240 96.09 ACCT 530699 PC MTG 11/18/20 1553444 Publishing & Advertising N 01-124-000-0000-6240 69.88 ACCT 530699 PC MTG 12/16/20 1554163 Publishing & Advertising N 01-250-000-0000-6240 202.00 ACCT 529337 CORRECTIONS/BALIFF 340338 Publishing & Advertising N 01-705-000-0000-6240 174.70 ACCT 537730 TAX ABATEMENT 1557340 Publishing & Advertising N 02-282-000-0000-6240 64.00 ACCT 538491 CHAP ADVERTISING 348642 Publishing & Advertising CHAP N 50-000-000-0000-6240 84.00 ACCT 524121 VIP BASIC AD 1553827 Publishing & Advertising N 01-091-000-0000-6271 29,000.00 2020 FRAUD INVESTIGATIONS 12/15/2020 Fraud Investigator Expenses N 10-303-000-0000-6278 431.25 GLACIAL EDGE TRAIL AMENDMENT 35082 Engineering & Hydrological Testing N 50-000-000-0130-6863 12,090.00 LEACHATE HAULING NOV 2020 44430 Leachate Disposal N 01-201-000-0000-6304 637.80 ACCT 2460 UNIT 1909 TIRES 366336 Repair And Maintenance N 01-250-000-0000-6399 25.00 DUMP TRAILER TIRE REPAIR 366461 Sentence To Serve N 10-304-000-0000-6572 598.52 TIRES 366159 Repair And Maintenance Supplies N 524.002997 35011 FERGUS FALLS DAILY JOURNAL 2,875.7835011 35172 FERGUS FALLS POLICE DEPT 29,000.0035172 32679 FERGUS FALLS/CITY OF 431.2532679 2153 FERGUS POWER PUMP INC 12,090.002153 35018 FERGUS TIRE CENTER INC Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 16 Transactions 1 Transactions 1 Transactions 1 Transactions FASTENAL COMPANY FERGUS FALLS DAILY JOURNAL FERGUS FALLS POLICE DEPT FERGUS FALLS/CITY OF FERGUS POWER PUMP INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 01-002-000-0000-6240 71.70 ACCT 45604 LRSP HEARING 2232214 Publishing & Advertising N 01-041-000-0000-6240 5,748.64 ACCT 46896 OTC FINANCIALS 2232216 Publishing & Advertising N 01-044-000-0000-6240 59.75 ACCT 176140 HOMESTEAD TAX 2230419 Publishing & Advertising N 01-121-000-0000-6239 350.00 ACCT 414381 WELCOME HOME VETS 2232100 MDVA Grant N 01-123-000-0000-6240 59.75 ACCT 87586 BA MTG 11/12/20 2232520 Publishing & Advertising N 01-124-000-0000-6240 41.83 ACCT 352588 PC MTG 11/19/20 2231550 Publishing & Advertising N 50-000-000-0000-6240 100.00 ACCT 72007 HOLIDAY LIGHTS AD 2229822 Publishing & Advertising N 01-250-000-0000-6526 172.24 ACCT 5287917 BOOTS/T-SHIRTS 016867466 Uniforms N 01-250-000-0000-6526 53.12 ACCT 5287917 RAPID DRY SHIRT 016899745 Uniforms N 01-250-000-0000-6526 70.62 ACCT 5287917 POLO/SOCKS 017033660 Uniforms N 01-112-000-0000-6275 8.10 ACCT MN01166 6 TICKETS 0111282 Fiber Locating Service N 01-044-000-0000-6342 279.37 AGREE 013-1212517-000 28300162 Service Agreements N 10-303-000-0000-6278 572.00 SERVICE 0051298 Engineering & Hydrological Testing N 10-303-000-0000-6278 45,081.91 SERVICE 0051309 Engineering & Hydrological Testing N 10-303-000-0000-6278 16,749.63 SERVICE 0051316 Engineering & Hydrological Testing N 01-201-000-0000-6406 98.69 ACCT 9988526 SUPPLIES 057921 Office Supplies N 1,261.3235018 14517 FORUM COMMUNICATIONS COMPANY 6,431.6714517 392 GALLS LLC 295.98392 5089 GOPHER STATE ONE CALL 8.105089 13522 GREATAMERICA FINANCIAL SVCS 279.3713522 5835 HOUSTON ENGINEERING INC 62,403.545835 38100 INNOVATIVE OFFICE SOLUTIONS 98.6938100 9584 KLJ ENGINEERING LLC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 7 Transactions 3 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions FERGUS TIRE CENTER INC FORUM COMMUNICATIONS COMPANY GALLS LLC GOPHER STATE ONE CALL GREATAMERICA FINANCIAL SVCS HOUSTON ENGINEERING INC INNOVATIVE OFFICE SOLUTIONS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-303-000-0000-6278 3,075.17 SERVICE 10145639 Engineering & Hydrological Testing N 10-303-000-0000-6683 73,870.57 UTILITY RELOCATION 13139 Right Of Way, Ect.N 10-303-000-0000-6683 6,501.86 UTILITY RELOCATION 13140 Right Of Way, Ect.N 10-303-000-0000-6683 71,934.22 UTILITY RELOCATION 13141 Right Of Way, Ect.N 01-201-000-0000-6433 72.75 ACCT 434 LAB FOR CF 20028851 3678523-0001 Special Medical 6 10-304-000-0000-6572 9.98 SUPPLIES - ACCT #003198 14074 Repair And Maintenance Supplies N 10-304-000-0000-6251 780.00 PROPANE - ACCT #040416 66717 Gas And Oil - Utility N 50-399-000-0000-6304 316.54 UNIT 11805 REPAIR LEAK 6104 Repair And Maint-Vehicles N 50-399-000-0000-6291 500.00 CARDBOARD 11/30/20 74020 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 12/1/20 74021 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 12/4/20 74022 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 12/7/20 74037 Contract Transportation N 01-121-000-0000-6239 180.00 VETERANS DAY SALUTES/LINK VET 169808-1 MDVA Grant N 01-121-000-0000-6239 90.00 VETERANS DAY SALUTES/LINK VET 169809-1 MDVA Grant N 01-121-000-0000-6239 210.00 VETERANS DAY SALUTES/LINK VET 169810-1 MDVA Grant N 01-121-000-0000-6239 180.00 VETERANS DAY SALUTES/LINK VET 169811-1 MDVA Grant N 3,075.179584 5278 LAKE REGION ELECTRIC (HWY DEPT) 152,306.655278 79 LAKE REGION HEALTHCARE 72.7579 10350 LAKES AREA COOPERATIVE 789.9810350 15705 LAKES AREA TRUCK REPAIR INC 316.5415705 81 LARRY OTT INC TRUCK SERVICE 2,000.0081 198 LEIGHTON BROADCASTING/FF 660.00198 41638 LOCATORS & SUPPLIES INC Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions 4 Transactions 4 Transactions KLJ ENGINEERING LLC LAKE REGION ELECTRIC (HWY DEPT) LAKE REGION HEALTHCARE LAKES AREA COOPERATIVE LAKES AREA TRUCK REPAIR INC LARRY OTT INC TRUCK SERVICE LEIGHTON BROADCASTING/FF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-303-000-0000-6501 69.19 SUPPLIES 0287609-IN Engineering And Surveying Supplies N 10-303-000-0000-6501 45.96 SUPPLIES 0288317-IN Engineering And Surveying Supplies N 10-303-000-0000-6501 21.99 SUPPLIES 0288380-IN Engineering And Surveying Supplies N 10-304-000-0000-6572 199.00 PARTS 0287520-IN Repair And Maintenance Supplies N 10-304-000-0000-6406 80.93 SUPPLIES 0288067-IN Office Supplies N 10-304-000-0000-6406 51.97 SUPPLIES 0288344-IN Office Supplies N 10-304-000-0000-6572 17.98 SUPPLIES 0288344-IN Repair And Maintenance Supplies N 10-304-000-0000-6572 213.00 PARTS 0288477-IN Repair And Maintenance Supplies N 10-304-000-0000-6406 7.99 SUPPLIES 0288668-IN Office Supplies N 10-304-000-0000-6572 13.62 SUPPLIES 0288668-IN Repair And Maintenance Supplies N 10-304-000-0000-6406 24.97 SUPPLIES 0288804-IN Office Supplies N 10-304-000-0000-6572 12.75 PARTS 0288875-IN Repair And Maintenance Supplies N 10-304-000-0000-6572 220.00 PARTS 0288915-IN Repair And Maintenance Supplies N 01-122-000-0000-6526 88.00 EMBROIDER LOGOS ON JACKETS 22084 Uniforms N 10-303-000-0000-6501 268.44 SIGNS 210639 Engineering And Surveying Supplies N 01-061-000-0000-6342 1,989.18 ACCT 35700038 CN 500-0614025 430102483 Service Agreements N 01-250-000-0000-6342 307.39 ACCT 35700038 CN 500-0461307 430261545 Service Agreements N 10-304-000-0000-6572 2.79 SUPPLIES 90932 Repair And Maintenance Supplies N 50-000-000-0130-6300 21.08 ACCT 984898 SUPPLIES 091512 Building And Grounds Maintenance N 50-000-000-0130-6410 15.78 ACCT 984898 SUPPLIES 091512 Custodial Supplies N 50-000-000-0130-6410 19.95 ACCT 984898 SUPPLIES 091533 Custodial Supplies N 13-012-000-0000-6455 255.10 ACCT 0396506001 REFERENCES 21881669 Reference Books & Literature N 13-012-000-0000-6455 1,364.07 ACCT 0396506001 REFERENCES 22013024 Reference Books & Literature N 979.3541638 6934 LONG WEEKEND SPORTSWEAR 88.006934 511 M-R SIGN CO INC 268.44511 36132 MARCO INC ST LOUIS 2,296.5736132 9930 MARKS FLEET SUPPLY INC 59.609930 88 MATTHEW BENDER & COMPANY INC Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 13 Transactions 1 Transactions 1 Transactions 2 Transactions 4 Transactions LOCATORS & SUPPLIES INC LONG WEEKEND SPORTSWEAR M-R SIGN CO INC MARCO INC ST LOUIS MARKS FLEET SUPPLY INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Law Library Fund Copyright 2010-2020 Integrated Financial Systems 01-061-000-0000-6346 14,065.75 2020 4TH QTR FEES 2010046 Mccc Fees N 01-250-000-0000-6432 43.32 ACCT 5006836 MMCAP CREDIT 1416192 Medical Incarcerated N 01-250-000-0000-6432 53.04 ACCT 5006836 CHARGEBACK REFUND 1528781 Medical Incarcerated N 10-304-000-0000-6572 26.05 PARTS 144479 Repair And Maintenance Supplies N 10-304-000-0000-6572 48.65 PARTS 144884 Repair And Maintenance Supplies N 01-044-000-0000-6304 40.20 ACCT 2607 OIL CHANGE 761677 Repair And Maintenance N 01-122-000-0000-6304 59.34 ACCT 9988095 OIL CHANGE 760283 Repair And Maintenance N 01-122-000-0000-6304 50.89 ACCT 9988095 OIL CHANGE 760877 Repair And Maintenance N 10-304-000-0000-6306 66.55 SERVICE 761460 Repair/Maint. Equip N 01-250-000-0000-6171 25.00 CORRECTIONS TRAINING DEC 2020 223000 Tuition And Education Expenses N 01-250-000-0000-6171 25.00 CORRECTIONS TRAINING DEC 2020 223040 Tuition And Education Expenses N TOSO/NICK6715 01-201-000-0000-6341 300.00 ACCT 14081 BARNESVILLE TOWER 313433 Radio Tower Rental N 01-201-000-0000-6341 300.00 ACCT 14081 NYM TOWER 46983 Radio Tower Rental N 01-201-000-0000-6341 300.00 ACCT 14081 AMOR TOWER 47113 Radio Tower Rental N 01-112-108-0000-6572 1,600.94 TREE TRIMMING 20145 Repair And Maintenance Supplies N 1,619.1788 548 MCCC LOCKBOX 14,065.75548 10115 MCKESSON MEDICAL-SURGICAL INC 9.7210115 5469 MIDWEST BUS PARTS 74.705469 42863 MINNESOTA MOTOR COMPANY 216.9842863 563 MINNESOTA SHERIFFS' ASSOCIATION 50.00563 2817 MN DEPT OF TRANSPORTATION 900.002817 589 NATURES GARDEN WORLD Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions - 2 Transactions 2 Transactions 4 Transactions 2 Transactions 3 Transactions MATTHEW BENDER & COMPANY INC MCCC LOCKBOX MCKESSON MEDICAL-SURGICAL INC MIDWEST BUS PARTS MINNESOTA MOTOR COMPANY MINNESOTA SHERIFFS' ASSOCIATION MN DEPT OF TRANSPORTATION Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-044-000-0000-6304 199.09 ACCT OTTE017 DIAGNOSTICS/OIL 6238464 Repair And Maintenance N 01-112-108-0000-6485 235.68 ACCT 655-790197 SUPPLIES 49105 Custodian Supplies N 01-112-101-0000-6485 729.19 ACCT 655-790197 SUPPLIES 49106 Custodian Supplies N 01-601-000-0000-6243 35.00 SUBCRIPTION RENEWAL 12/15/20 Subscriptions N 01-061-000-0000-6680 2,074.00 ACCT O045 ZBOOKS 313180 Computer Hardware N 01-061-000-0000-6680 5,512.00 ACCT O045 ELITEDESKS 313183 Computer Hardware N 01-061-000-0000-6680 1,378.00 ACCT O045 ELITEDESKS 313184 Computer Hardware N 50-000-000-0130-6290 1,167.50 MINI EXACAVATOR/HAULING 9638 Contracted Services.N 01-112-106-0000-6342 281.70 OTTCNYM SERVICE & RECERT 43079 Service Agreements N 01-112-108-0000-6342 560.00 ACCT 67075 ANNUAL INSPECTION 36203 Service Agreements N 01-112-104-0000-6342 320.00 ACCT 67075 ANNUAL INSPECTION 36204 Service Agreements N 10-304-000-0000-6572 57.19 PARTS 3224907P Repair And Maintenance Supplies N 1,600.94589 43227 NELSON AUTO CENTER 199.0943227 595 NETWORK SERVICES COMPANY 964.87595 13242 NEW YORK MILLS DISPATCH 35.0013242 15970 NOR-TECH 8,964.0015970 10132 NORTH CENTRAL INC 1,167.5010132 14257 NORTHLAND FIRE PROTECTION 281.7014257 1295 NOVA FIRE PROTECTION 880.001295 10104 NUSS TRUCK & EQUIPMENT Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 2 Transactions NATURES GARDEN WORLD NELSON AUTO CENTER NETWORK SERVICES COMPANY NEW YORK MILLS DISPATCH NOR-TECH NORTH CENTRAL INC NORTHLAND FIRE PROTECTION NOVA FIRE PROTECTION Otter Tail County Auditor ONSITE ENGINEERING & FORENSIC SERVICES OUTDOOR RENOVATIONS LANDSCAPE & NURSERY COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 01-201-000-0000-6304 95.00 UNIT 1804 OIL CHG/INSTALL TIRE 023046 Repair And Maintenance N 01-091-000-0000-6270 6,067.91 18-0351 REVIEW FILE/TESTIMONY 03 Misc Professional-Expert Witness N 02-281-801-0000-6290 301.88 CARES ACT TECH SERVICES 004 Emerg Assist Contracted Services N 10-302-000-0000-6369 337.64 EMPLOYEE WORKING FOR HWY DEPT.1 Miscellaneous Charges N 01-201-000-0000-6304 35.30 UNIT 1102 OIL CHANGE 125387 Repair And Maintenance N 01-201-000-0000-6304 24.66 UNIT 1906 TIRE REPAIR 125454 Repair And Maintenance N 50-000-000-0120-6291 2,069.36 HAULING CHARGES 11/23/20 39291 Contract Transportation N 50-000-000-0170-6291 5,234.96 HAULING CHARGES 11/23/20 39291 Contract Transportation N 50-000-000-0120-6291 2,473.68 HAULING CHARGES 12/1/20 39293 Contract Transportation N 50-000-000-0170-6291 6,003.28 HAULING CHARGES 12/1/20 39293 Contract Transportation N 50-399-000-0000-6291 2,970.40 HAULING CHARGES 11/23/20 39291 Contract Transportation N 50-399-000-0000-6291 1,485.20 HAULING CHARGES 12/1/20 39293 Contract Transportation N 01-112-000-0000-6319 1,597.50 SNOW REMOVAL OCT/NOV 2020 9209 Snow Removal Y 57.1910104 3758 OLSON TIRE & OIL INC 95.003758 5465 6,067.915465 6202 OTTER TAIL CO HRA 301.886202 44164 OTTER TAIL CO SOLID WASTE 337.6444164 49008 OTTER TAIL TIRE INC 59.9649008 7392 OTTERTAIL TRUCKING INC 20,236.887392 6351 1,597.506351 6259 PACE ANALYTICAL SERVICES INC Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 6 Transactions 1 Transactions ONSITE ENGINEERING & FORENSIC SERVICES OUTDOOR RENOVATIONS LANDSCAPE & NURSERY NUSS TRUCK & EQUIPMENT OLSON TIRE & OIL INC OTTER TAIL CO HRA OTTER TAIL CO SOLID WASTE OTTER TAIL TIRE INC OTTERTAIL TRUCKING INC Otter Tail County Auditor PAW PUBLICATIONS LLC BATTLE LAKE REVIEW COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0120-6278 80.00 ACCT 10-117027 HENNING 20100311360 Engineering & Hydrological Testing N 50-000-000-0130-6278 6,482.00 ACCT 10-117027 NEOT 20100311361 Engineering & Hydrological Testing N 50-000-000-0120-6278 2,956.00 ACCT 10-117027 HENNING 20100311398 Engineering & Hydrological Testing N 10-304-000-0000-6251 344.50 PROPANE 39609 Gas And Oil - Utility N 50-000-000-0150-6565 8.75 ACCT 1630248 DIESEL PREMIUM 11149 Fuels N 50-000-000-0140-6290 260.00 4 SHIFTS NOV2020 Contracted Services.N 01-002-000-0000-6240 198.00 LRSP HEARING NOTICE NOV2020 Publishing & Advertising N 01-044-000-0000-6240 202.13 HOMESTEAD PROPERTY TAX NOTICE NOV2020 Publishing & Advertising N 01-124-000-0000-6240 46.75 PC MTG 11/18/20 NOTICE NOV2020 Publishing & Advertising N 01-201-000-0000-6396 310.00 TOW CF 20036876 11/14/20 11/14/20 Special Investigation N 01-044-000-0000-6240 209.00 HOMESTEAD PROPERTY TAX NOTICE 81788 Publishing & Advertising N 01-201-000-0000-6396 275.00 TOW CF 20036258 11/8/20 1184 Special Investigation Y 01-201-000-0000-6396 375.00 TOW CF 20037645 11/22/20 1187 Special Investigation Y 01-250-000-0000-6452 236.03 ASSORTED BOXERS 21489 Prisioners Clothing Cost N 01-250-000-0000-6491 238.32 PILLOW COVERS/PENS 21489 Jail Supplies N 9,518.006259 45022 PARK REGION CO OP 353.2545022 862 PARKERS PRAIRIE/CITY OF 260.00862 156 446.88156 15810 PELICAN PETE BODY SHOP & TOWING INC 310.0015810 45047 PELICAN RAPIDS PRESS 209.0045047 475 PETE'S AMOCO 650.00475 11290 PHOENIX SUPPLY Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 2 Transactions PAW PUBLICATIONS LLC BATTLE LAKE REVIEW PACE ANALYTICAL SERVICES INC PARK REGION CO OP PARKERS PRAIRIE/CITY OF PELICAN PETE BODY SHOP & TOWING INC PELICAN RAPIDS PRESS PETE'S AMOCO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-112-104-0000-6572 166.07 WATER LEAK REPAIRS 6502 Repair And Maintenance Supplies N 10-304-000-0000-6565 237.44 OIL P1394349 Fuels - Diesel N 10-304-000-0000-6572 734.60 PARTS P1394349 Repair And Maintenance Supplies N 10-304-000-0000-6572 4,875.00 PARTS P5964855 Repair And Maintenance Supplies N 51-000-000-0000-5570 754.65 RECORDS DESTRUCTION 2020-48 Specialty Waste N 10-304-000-0000-6342 875.97 SERVICE 200-1028429 Service Agreements N 10-304-000-0000-6572 60.95 PARTS 10054306 Repair And Maintenance Supplies N 10-304-000-0000-6251 496.74 PROPANE 88062607 Gas And Oil - Utility N 02-260-000-0000-6369 5,400.00 VIDEO VISITATION STATION 917 Miscellaneous Charges N 50-000-000-0120-6290 1,680.00 EQUIP HRS/SALARY HENNING TSF 104377 Contracted Services.N 50-000-000-0130-6290 5,800.00 EQUIP HRS/SALARY NE LANDFILL 104377 Contracted Services.N 01-112-106-0000-6572 260.30 WINDOW CLEANING - NYM 30994 Repair And Maint Supplies N 01-112-101-0000-6572 1,415.00 WINDOW CLEANING - COURTHOUSE 34160 Repair And Maintenance Supplies N 474.3511290 8972 PLUMBERS INC 166.078972 8842 POWERPLAN OIB 5,847.048842 11107 PRAIRIE LAKES MUNICIPAL SOLID WASTE 754.6511107 12526 PRECISE MRM LLC 875.9712526 6547 PRO AG FARMERS COOPERATIVE 557.696547 157 RELIANCE TELEPHONE INC 5,400.00157 697 SCOTT HOFLAND CONSTRUCTION INC 7,480.00697 13660 SQUEEGEE SQUAD Page 17Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions PHOENIX SUPPLY PLUMBERS INC POWERPLAN OIB PRAIRIE LAKES MUNICIPAL SOLID WASTE PRECISE MRM LLC PRO AG FARMERS COOPERATIVE RELIANCE TELEPHONE INC SCOTT HOFLAND CONSTRUCTION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-112-102-0000-6572 2,490.43 LIFT RENTAL/WINDOW CLEANING 34552 Repair And Maintenance Supplies N 10-303-000-0000-6278 1,739.04 SERVICE 13058.00-14 Engineering & Hydrological Testing N 10-301-000-0000-6406 719.16 SUPPLIES 1631988487 Office Supplies N 01-112-108-0000-6485 224.54 ACCT 00224002 SUPPLIES 868851 Custodian Supplies N 01-112-000-0000-6485 411.74 ACCT 00224002 SUPPLIES 869798 Custodian Supplies N 10-304-000-0000-6572 76.16 SUPPLIES 857666-1 Repair And Maintenance Supplies N 10-304-000-0000-6572 76.16 SUPPLIES 860528 Repair And Maintenance Supplies N 10-304-000-0000-6572 202.04 SUPPLIES 869119 Repair And Maintenance Supplies N 10-304-000-0000-6572 148.35 SUPPLIES 869120 Repair And Maintenance Supplies N 10-304-000-0000-6572 202.04 SUPPLIES 869684 Repair And Maintenance Supplies N 10-304-000-0000-6253 74.88 WASTE DISPOSAL Garbage N 50-000-000-0110-6291 2,238.00 ACCT 20479 BATTLE LAKE NOV2020 Contract Transportation N 50-000-000-0120-6291 1,360.00 ACCT 20489 HENNING NOV2020 Contract Transportation N 50-000-000-0130-6291 1,709.00 ACCT 20487 NEW YORK MILLS NOV2020 Contract Transportation N 50-000-000-0150-6291 975.00 ACCT 20477 PELICAN RAPIDS NOV2020 Contract Transportation N 10-304-000-0000-6406 121.89 SUPPLIES 307635 Office Supplies N 10-304-000-0000-6572 48.98 SUPPLIES 307635 Repair And Maintenance Supplies N 10-304-000-0000-6572 80.92 SUPPLIES 307947 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.99 SUPPLIES 308372 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.99 SUPPLIES 308998 Repair And Maintenance Supplies N 10-304-000-0000-6406 37.98 SUPPLIES 309161 Office Supplies N 4,165.7313660 6321 SRF CONSULTING GROUP INC 1,739.046321 10646 STAPLES BUSINESS CREDIT 719.1610646 48183 STEINS INC 1,341.0348183 166 STEVE'S SANITATION INC 6,356.88166 725 STRAND ACE HARDWARE Page 18Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 7 Transactions 5 Transactions SQUEEGEE SQUAD SRF CONSULTING GROUP INC STAPLES BUSINESS CREDIT STEINS INC STEVE'S SANITATION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-303-000-0000-6501 330.24 SUPPLIES 00566469 Engineering And Surveying Supplies N 01-112-109-0000-6342 385.00 SPRINKLER SYSTEM INSPECTION 192000020 Service Agreements N 10-304-000-0000-6572 150.00 TIRE REPAIR 679462 Repair And Maintenance Supplies N 01-121-000-0000-6239 166.32 ACCT 4979 TOWN HALL MTG 62041 MDVA Grant N 01-091-000-0000-6455 1,375.24 ACCT 1000520140 NOV 2020 843419212 Reference Books & Literature N 01-091-000-0000-6455 325.74 ACCT 1000520140 LIBRARY PLAN 843509394 Reference Books & Literature N 01-201-000-0000-6348 392.49 ACCT 1003940771 NOV 2020 843449979 Software Maintenance Contract N 01-250-000-0000-6432 30.00 ACCT 749765 MED CART RENTAL NOV2020 Medical Incarcerated N 01-112-101-0000-6342 662.47 ACCT 50366 BRONZE SERVICE 3005616126 Service Agreements N 01-201-000-0000-6304 560.00 ACCT 568303 TIRES 4143634 Repair And Maintenance N 321.75725 16120 STRUCTURAL MATERIALS INC 330.2416120 10126 SUMMIT FIRE PROTECTION 385.0010126 8741 T & K TIRES 150.008741 42537 THIS WEEKS SHOPPING NEWS 166.3242537 183 THOMSON REUTERS - WEST 2,093.47183 7249 THRIFTY WHITE PHARMACY 30.007249 77 THYSSENKRUPP ELEVATOR CORPORATION 662.4777 11064 US AUTOFORCE 560.0011064 2068 VERGAS HARDWARE Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions STRAND ACE HARDWARE STRUCTURAL MATERIALS INC SUMMIT FIRE PROTECTION T & K TIRES THIS WEEKS SHOPPING NEWS THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY THYSSENKRUPP ELEVATOR CORPORATION US AUTOFORCE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6406 8.98 SUPPLIES D29199 Office Supplies N 01-122-000-0000-6406 6.65 ACCT 7490 MARKERS/CLIPS 1140628 Office Supplies N 10-304-000-0000-6572 295.57 PARTS 03P12790 Repair And Maintenance Supplies N 10-304-000-0000-6572 58.50 PARTS 03P13061 Repair And Maintenance Supplies N 10-304-000-0000-6565 111.90 ANTI-GEL 03P13133 Fuels - Diesel N 10-304-000-0000-6572 70.82 PARTS 03P13133 Repair And Maintenance Supplies N 50-000-000-0110-6853 557.71 ACCT 3-85099-73002 0002857-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 3,816.13 ACCT 3-85099-73002 0002857-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 498.34 ACCT 3-85099-73002 0002857-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 265.25 ACCT 3-85099-73002 0002857-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 4,500.29 ACCT 3-85099-73002 0002857-0010-0 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0000-6978 1,388.58 ACCT 21-40690-33001 0480832-1766-0 Ag Plastic Expenses N 10-304-000-0000-6572 52.00 SUPPLIES 11172075129 Repair And Maintenance Supplies N 10-304-000-0000-6572 80.00 SUPPLIES 12012075469 Repair And Maintenance Supplies N 10-303-000-0000-6242 250.00 REGISTRATION 295059 Registration Fees N 10-303-000-0000-6242 250.00 REGISTRATION 295153 Registration Fees N 10-304-000-0000-6572 27.95 PARTS PC020314706 Repair And Maintenance Supplies N 50-000-000-0170-6306 26.59 ACCT 6842300 PARTS PC020314889 Repair/Maint. Equip N 8.982068 51002 VICTOR LUNDEEN COMPANY 6.6551002 1655 WALLWORK TRUCK CENTER 536.791655 2278 WASTE MANAGEMENT 11,026.302278 9357 WAYNE'S TOOL WAGON 132.009357 5474 WICKER/JASON 500.005474 2086 ZIEGLER INC Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 6 Transactions 2 Transactions 2 Transactions VERGAS HARDWARE VICTOR LUNDEEN COMPANY WALLWORK TRUCK CENTER WASTE MANAGEMENT WAYNE'S TOOL WAGON WICKER/JASON Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:54:37PM12/10/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 54.542086 606,598.28 Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions Final Total ............128 Vendors 319 Transactions ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES12:54:37PM12/10/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems Page 22Audit List for Board Otter Tail County Auditor Prairie Lakes Municipal Sw Authority Amount 104,939.88 General Revenue Fund 1 87,656.22 General Fund Dedicated Accounts 2 313,663.43 Road And Bridge Fund 10 1,619.17 Law Library Fund 13 96,089.93 Solid Waste Fund 50 754.65 51 1,875.00 Forfeited Tax Sale Fund 71 606,598.28 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES12/10/2020 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:14:33AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:14:33AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-407-600-0090-6406 118.63 ACCT #A2RJVV5AA0WI1P/HEADSET 193C-M1D3-MCTL Office Supplies 23 N 12/02/2020 12/02/2020 11-407-400-0078-6488 216.85 ACCT #A2RJVV5AA0WI1P/FIT TEST 1FCL-HPX9-9VHY COVID-19 Supplies 25 N 12/02/2020 12/02/2020 11-407-600-0090-6406 7.99 ACCT #A2RJVV5AA0WI1P/4PRT HUB 1X1N-RT3C-FVRR Office Supplies 24 N 12/02/2020 12/02/2020 11-407-600-0090-6379 973.10 ACCT #045/OCT FINANCIAL-SHARON 4281 Miscellaneous Charges 28 N 12/07/2020 12/07/2020 11-407-100-0018-6488 474.43 ACCT #855505/500 LIP BALM 83649 Ctc Outr Program 26 N 11/16/2020 11/16/2020 11-407-200-0027-6330 175.38 NOV2020 MILEAGE/HFA 305 NOV2020 MILEAG HFA Mileage 31 N 11/30/2020 11/30/2020 11-407-500-0080-6330 37.95 NOV2020 MILEAGE/FPL 66 NOV2020 MILEAG FPL mileage 32 N 11/30/2020 11/30/2020 11-407-400-0078-6330 116.27 NOV2020 MILEAGE/COVID 202.2 NOV2020 MILEAG COVID-19 Mileage 33 N 11/30/2020 11/30/2020 11-407-100-0018-6330 17.25 NOV2020 MILEAGE/C&TC 30 NOV2020 MILEAG Mileage Ctc Outreach 34 N 11/30/2020 11/30/2020 14386 AMAZON CAPITAL SERVICES INC 343.4714386 32663 CLAY CO HEALTH DEPT 973.1032663 9434 DIRECT PROMOTIONS 474.439434 15857 ELLENSON/MATTIE 175.3815857 14398 GEORGESON/ANTHONY 37.9514398 36425 GUCK/AMY 116.2736425 37610 HENDRICKX/KATHY Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC CLAY CO HEALTH DEPT DIRECT PROMOTIONS ELLENSON/MATTIE GEORGESON/ANTHONY GUCK/AMY Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:14:33AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-407-100-0017-6488 5,416.67 NOV DENTAL SVC COORDINATION 20113007 Innovations Grant Blue Cross prog supply 27 Y 11/30/2020 11/30/2020 11-407-100-0018-6240 358.00 NOV C&TC ADVERT/KBOT-FM 160621-8 Ctc Outr Pub & Adv 22 N 11/30/2020 11/30/2020 11-407-200-0027-6488 400.00 INFANT MTL HLTH-NOV/MIECHV NOV2020 HFA Program Supplies 1 Y 11/30/2020 11/30/2020 11-407-600-0090-6241 7,661.10 QTR 1 PHDOC SOFTWARE SUPPRT 2101181 Memberships 19 N 12/03/2020 12/03/2020 11-407-600-0090-6241 2,500.00 2021 HLTH INFO EXCHNG/ANNUAL 2101181 Memberships 20 N 12/03/2020 12/03/2020 11-407-600-0090-6241 1,050.00 2021 MCCC USER GROUP/ANNUAL 2101181 Memberships 21 N 12/03/2020 12/03/2020 11-407-300-0070-6488 47.44 ACCT #58724712/ 4 MED GLOVES 17092092 Program Supplies D P & C 29 N 11/24/2020 11/24/2020 11-407-400-0078-6488 55.44 CUST #1976/11/26 FACE COVER AD 62174 COVID-19 Supplies 18 N 11/26/2020 11/26/2020 17.2537610 8471 5,416.678471 10883 LEIGHTON BROADCASTING/DL 358.0010883 16107 LYSNE CONSULTING & COUNSELING, LLC 400.0016107 548 MCCC LOCKBOX 11,211.10548 14198 MCKESSON MEDICAL - SURGICAL 47.4414198 13389 MIDWEEK INC/THE 55.4413389 8790 NURSE FAMILY PARTNERSHIP Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC HENDRICKX/KATHY LEIGHTON BROADCASTING/DL LYSNE CONSULTING & COUNSELING, LLC MCCC LOCKBOX MCKESSON MEDICAL - SURGICAL MIDWEEK INC/THE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:14:33AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-407-200-0024-6242 8,580.00 ACCT #OTTE001/2021 PRGRM SPRT 20201982 Nfp Registrations 2 Y 12/04/2020 12/04/2020 11-407-200-0024-6242 10,284.00 ACCT #OTTE001/2021 NURSE CNSLT 20201982 Nfp Registrations 3 Y 12/04/2020 12/04/2020 11-407-100-0015-6488 14.99 ACCT #71423628/BLK INK 136199251001 MCH/ECS Program Supplies 17 N 11/23/2020 11/23/2020 11-407-100-0018-6488 12.62 ACCT #71423628/PAPER 136199251001 Ctc Outr Program 15 N 11/23/2020 11/23/2020 11-407-600-0090-6406 8.60 ACCT #71423628/STENO PADS 136199251001 Office Supplies 16 N 11/23/2020 11/23/2020 11-407-100-0015-6488 43.95 ACCT #71423628/CYN & YLLOW INK 136273503001 MCH/ECS Program Supplies 30 N 11/21/2020 11/21/2020 11-407-600-0090-6406 55.44 ACCT #71423628/MISC OFFICE 136312797001 Office Supplies 14 N 11/16/2020 11/16/2020 11-407-100-0018-6200 34.84 ACCT #680689848-00001/CTC 9867451486 Ctc Outr Telephone 12 N 11/20/2020 11/20/2020 11-407-200-0024-6200 92.90 ACCT #680689848-00001/NFP 9867451486 NFP Telephone 6 N 11/20/2020 11/20/2020 11-407-200-0027-6200 232.25 ACCT #680689848-00001/HFA 9867451486 HFA Telephone 8 N 11/20/2020 11/20/2020 11-407-200-0053-6200 11.61 ACCT #680689848-00001/CHW 9867451486 CHW Telephone 13 N 11/20/2020 11/20/2020 11-407-300-0070-6200 46.45 ACCT #680689848-00001/DP&C 9867451486 Telephone 9 N 11/20/2020 11/20/2020 11-407-400-0078-6488 46.45 ACCT #680689848-00001/COVID 9867451486 COVID-19 Supplies 5 N 11/20/2020 11/20/2020 11-407-400-0083-6200 46.45 ACCT #680689848-00001/PHEP 9867451486 Telephone 4 N 11/20/2020 11/20/2020 11-407-500-0080-6488 92.90 ACCT #680689848-00001/FPL 9867451486 FPL Prog Supplies 10 N 11/20/2020 11/20/2020 11-407-500-0081-6488 46.45 ACCT #680689848-00001/WELLS 9867451486 Prog Supplies Well Delegation 7 N 11/20/2020 11/20/2020 18,864.008790 51120 OFFICE DEPOT 135.6051120 9820 VERIZON WIRELESS Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 5 Transactions NURSE FAMILY PARTNERSHIP OFFICE DEPOT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:14:33AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-407-600-0090-6200 46.45 ACCT #680689848-00001/ADMIN 9867451486 Telephone 11 N 11/20/2020 11/20/2020 696.759820 39,322.85 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10 Transactions Final Total ............16 Vendors 34 Transactions VERIZON WIRELESS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:14:33AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems Page 6Audit List for Board Otter Tail County Auditor Amount 39,322.85 Human Services 11 39,322.85 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES12/10/2020 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:44:53AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:44:53AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-406-000-0000-6406 32.62 Acct #A2RJVV5AA0Wl1P 17WD-9HY9-LH43 Office Supplies 3 N 11/19/2020 11/19/2020 11-406-000-0000-6406 44.67 Acct #A2RJVV5AA0Wl1P 19CN-XMRW-LFJH Office Supplies 39 N 12/03/2020 12/03/2020 11-420-601-0000-6406 8.76 Acct #A2RJVV5AA0Wl1P 1G4Y-WVXN-KKMN Office Supplies 52 N 12/01/2020 12/01/2020 11-420-601-0000-6406 15.79 Acct #A2RJVV5AA0Wl1P 1LKM-6YTP-TY6K Office Supplies 12 N 11/20/2020 11/20/2020 11-420-601-0000-6406 13.42 Acct #A2RJVV5AA0Wl1P 1T7H-YYQR-WGMY Office Supplies 54 N 12/03/2020 12/03/2020 11-430-700-0000-6406 11.14 Acct #A2RJVV5AA0Wl1P 1G4Y-WVXN-KKMN Office Supplies 53 N 12/01/2020 12/01/2020 11-430-700-0000-6406 20.09 Acct #A2RJVV5AA0Wl1P 1LKM-6YTP-TY6K Office Supplies 13 N 11/20/2020 11/20/2020 11-430-700-0000-6406 17.07 Acct #A2RJVV5AA0Wl1P 1T7H-YYQR-WGMY Office Supplies 55 N 12/03/2020 12/03/2020 11-420-640-0000-6297 32.00 Sheriff #20007938 Iv-D Sheriff's Costs 22 N 11/23/2020 11/23/2020 11-420-640-0000-6297 60.00 Inv 20-003185 20-003185 Iv-D Sheriff's Costs 28 N 11/23/2020 11/23/2020 11-420-640-0000-6297 52.15 Sheriff #20001355 Iv-D Sheriff's Costs 29 N 11/24/2020 11/24/2020 11-406-000-0000-6304 152.25 Inv 5934 5934 Motor Vehicle Repair 15 N 12/01/2020 12/01/2020 14386 AMAZON CAPITAL SERVICES INC 163.5614386 32309 CASS CO SHERIFF-ND 32.0032309 7781 CHISAGO CO SHERIFF DEPT 60.007781 32022 CLAY CO SHERIFF 52.1532022 9087 CODE 4 SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 1 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC CASS CO SHERIFF-ND CHISAGO CO SHERIFF DEPT CLAY CO SHERIFF Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC LAKEWOOD HEALTH SYSTEM CARE CENTER COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:44:53AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-420-601-0000-6406 114.95 2189988150 08325 & 08365 Office Supplies 36 N 11/08/2020 11/20/2020 11-430-700-0000-6406 146.29 2189988150 08325 & 08365 Office Supplies 37 N 11/08/2020 11/20/2020 11-406-000-0000-6304 14.25 Probation Car Tabs Motor Vehicle Repair 57 N 12/09/2020 12/09/2020 11-430-740-0000-6277 1,015.85 L024463-Adult Acct/3085813 Mental Health Adv Committees 14 N 11/30/2020 11/30/2020 11-409-000-0010-6261 583.33 Inv 20-1201 20-1201 Lcts Coordination 19 Y 12/01/2020 12/31/2020 11-409-440-0000-6091 175.00 Inv 20-1201 20-1201 Parent Support Outreach 20 Y 12/01/2020 12/31/2020 11-409-000-0021-6379 1,275.00 IDI Debriefs 103 Community Equity & Support 51 Y 10/01/2020 11/15/2020 11-409-000-0000-6261 5,359.50 Dec Collab Coord/Support 92887 Collaborative Coordination 50 N 12/01/2020 12/31/2020 152.259087 32603 COOPER'S OFFICE SUPPLY INC 261.2432603 15586 DVS RENEWAL 14.2515586 5439 FERGUS FALLS PUBLIC LIBRARY 1,015.855439 8471 758.338471 16020 KANDACE CREEL FALCON 1,275.0016020 41450 LAKES COUNTRY SERVICE CO OP 5,359.5041450 5466 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC CODE 4 SERVICES INC COOPER'S OFFICE SUPPLY INC DVS RENEWAL FERGUS FALLS PUBLIC LIBRARY KANDACE CREEL FALCON LAKES COUNTRY SERVICE CO OP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:44:53AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-420-000-0000-2100 221.72 Betty Winters, Invoice #248245 248245 Due Other Governments MA Refunds 58 N 10/08/2020 10/08/2020 11-409-440-0000-6091 62.10 Program Mileage 20-1031 Parent Support Outreach 21 Y 10/01/2020 10/31/2020 11-406-000-0000-6261 927.00 Nov ADU Monitoring Services 1120530 Ream Electronic Monitoring 40 N 11/01/2020 11/30/2020 11-406-000-0000-6262 342.00 Nov - Juv Monitor Services 1120531 Juvenile Ream Electronic Monitoring 56 N 11/01/2020 11/30/2020 11-409-330-0000-6379 145.00 SFY 2020 LCTS Adm fee 00000634606 Lcts Set aside 9 N 11/24/2020 11/24/2020 11-430-710-1930-5434 296.00 SFY 2020 CW-TCM Adm fee 00000634606 Fed Cw-Tcm Reimb (F05) IGR 7 N 11/24/2020 11/24/2020 11-430-740-4830-5434 19.00 CY 2020 Rule 5 Adm fee 00000634606 Fed Res Tmt Rule 5 (F66) IGR 8 N 11/24/2020 11/24/2020 11-430-740-4900-5434 35.00 SFY 2020 MH-TCM Child Adm fee 00000634606 Fed Ch R79 Mh-Tcm (F64) IGR 5 N 11/24/2020 11/24/2020 11-430-740-4910-5434 7.00 SFY 2020 MH-TCM adult Adm fee 00000634606 Fed R79 Mh-Tcm (F31) IGR 6 N 11/24/2020 11/24/2020 11-430-700-0000-6304 347.15 Acct #9988150 6239023 Motor Vehicle Service And Repair 31 N 11/19/2020 11/23/2020 11-420-640-0000-6260 2,472.50 IV-D billing for October Legal Services Iv-D 34 N 10/01/2020 10/31/2020 221.725466 9654 MARTIN/MICHAEL 62.109654 8089 MIDWEST MONITORING & SURVEILANCE 1,269.008089 43022 MN DEPT OF HUMAN SERVICES 502.0043022 43227 NELSON AUTO CENTER 347.1543227 12963 OTTER TAIL CO ATTORNEY'S OFFICE Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 5 Transactions 1 Transactions LAKEWOOD HEALTH SYSTEM CARE CENTER MARTIN/MICHAEL MIDWEST MONITORING & SURVEILANCE MN DEPT OF HUMAN SERVICES NELSON AUTO CENTER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:44:53AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-420-601-0000-6379 10.56 Birth/Death Certificates Miscellaneous Charges Im Adm 17 N 11/04/2020 11/24/2020 11-430-700-0000-6379 13.44 Birth/Death Certificates Miscellaneous Charges - Ss Adm 18 N 11/04/2020 11/24/2020 11-420-640-0000-6297 90.00 Case #20201252 Iv-D Sheriff's Costs 30 N 11/27/2020 11/27/2020 11-420-640-0000-6297 75.50 Case #20201260 / Party 001 Iv-D Sheriff's Costs 35 N 11/25/2020 11/28/2020 11-420-640-0000-6297 92.20 Case #20201243 / Party 001 Iv-D Sheriff's Costs 38 N 11/24/2020 11/24/2020 11-420-601-0000-6379 486.16 Acct #684 SIN178240 Miscellaneous Charges Im Adm 1 N 10/01/2020 10/31/2020 11-430-700-0000-6379 618.74 Acct #684 SIN178240 Miscellaneous Charges - Ss Adm 2 N 10/01/2020 10/31/2020 11-430-740-0000-6277 45.00 LAC Mtg Mental Health Adv Committees 16 N 11/25/2020 11/25/2020 11-420-601-0000-6260 3,784.45 IM Monthly Admin Charge Ma Trans Prog Adm Services 26 N 10/01/2020 11/06/2020 11-420-650-0000-6050 1,762.19 MA Transportation Ma Trans Charges Fed Rate 24 N 10/01/2020 11/06/2020 11-420-650-0000-6050 460.00 No Load Trip Charge Ma Trans Charges Fed Rate 25 N 10/01/2020 11/06/2020 11-430-760-0000-6378 1,211.02 SS Monthly Admin Cost Misc Exp Trans Prog 27 N 2,472.5012963 44086 OTTER TAIL CO RECORDER 24.0044086 44010 OTTER TAIL CO SHERIFF 257.7044010 45540 PACIFIC INTERPRETERS 1,104.9045540 10722 POTTER/TARA 45.0010722 25082 PRODUCTIVE ALTERNATIVES INC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 3 Transactions 2 Transactions 1 Transactions OTTER TAIL CO ATTORNEY'S OFFICE OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF PACIFIC INTERPRETERS POTTER/TARA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:44:53AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 10/01/2020 11/06/2020 11-430-760-6160-6050 1,192.60 Title XX Transportation Title Xx Transportation 23 N 10/01/2020 11/06/2020 11-430-700-0000-6304 108.74 Acct 139 6049427 Motor Vehicle Service And Repair 11 N 11/03/2020 11/03/2020 11-430-700-0000-6304 108.74 Acct 139 6049706 Motor Vehicle Service And Repair 10 N 11/12/2020 11/12/2020 11-409-330-1300-6091 338.00 65% Truancy allow per MOU Truancy Project 41 N 07/01/2020 12/31/2020 11-409-330-1100-6091 2,695.55 65% of SBMH allow per MOU 1220 Mental Health Project 42 N 07/01/2020 12/31/2020 11-409-330-1300-6091 1,418.95 65% of Truancy allow per MOU 1220 Truancy Project 43 N 07/01/2020 12/31/2020 11-409-330-1100-6091 9,941.75 65% SBMH allow per MOU 1220 Mental Health Project 46 N 07/01/2020 12/31/2020 11-409-330-1300-6091 5,233.15 65% Truancy allow per MOU 1220 Truancy Project 47 N 07/01/2020 12/31/2020 11-409-330-1100-6091 3,667.95 65% SBMH allow per MOU 1220 Mental Health Project 48 N 07/01/2020 12/31/2020 11-409-330-1300-6091 1,930.50 65% Truancy allow per MOU 1220 Truancy Project 49 N 07/01/2020 12/31/2020 8,410.2625082 46006 QUALITY TOYOTA 217.4846006 895 SCHOOL DIST 261-Ashby School 338.00895 31623 SCHOOL DIST 542-BATTLE LAKE 4,114.5031623 902 SCHOOL DIST 549-PERHAM 15,174.90902 50072 SCHOOL DIST 550-UNDERWOOD 5,598.4550072 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 2 Transactions 1 Transactions 2 Transactions 2 Transactions 2 Transactions PRODUCTIVE ALTERNATIVES INC QUALITY TOYOTA SCHOOL DIST 261-Ashby School SCHOOL DIST 542-BATTLE LAKE SCHOOL DIST 549-PERHAM SCHOOL DIST 550-UNDERWOOD Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:44:53AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-409-330-1100-6091 4,977.05 65% SBMH allow per MOU 1220 Mental Health Project 44 N 07/01/2020 12/31/2020 11-409-330-1300-6091 2,620.15 65% Truancy allow per MOU 1220 Truancy Project 45 N 07/01/2020 12/31/2020 11-406-000-0000-6200 464.50 Acct #780691296-00001 9867461943 Telephone Probation 4 N 10/21/2020 11/20/2020 11-430-700-0000-6200 1,257.05 Acct #386088344-00001 9867804613 Telephone - Ss Adm 32 N 10/26/2020 11/25/2020 11-430-700-0000-6265 140.04 Acct #386088344-00001 9867804613 Data Processing Costs - Ss Adm 33 N 10/26/2020 11/25/2020 43329 SCHOOL DIST 553-NYM 7,597.2043329 9820 VERIZON WIRELESS 1,861.599820 58,762.58 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 3 Transactions Final Total ............29 Vendors 58 Transactions SCHOOL DIST 553-NYM VERIZON WIRELESS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:44:53AM12/10/2020 LHart Human Services Copyright 2010-2020 Integrated Financial Systems Page 8Audit List for Board Otter Tail County Auditor Amount 58,762.58 Human Services 11 58,762.58 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Contract Outline Presented to Human Service Board December 15, 2020 Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Contract Renewals A Place to Belong Social Club 01-01-21 Through 12-31-22 CSP – Adult with serious and persistent mental illness Maximum Payment of $147,400 per year No Changes Adult Mental Health Initiative Productive Alternative Inc. Clerical Services 01-01-21 Through 12-31-21 Otter Tail County Human Service Dept. Consumer wages at minimum wage plus 35% overhead (clerical) No Change Otter Tail County Lysne Consulting & Counseling LLC Children’s Mental Health 01-01-21 Through 12-31-21 Children who have severe emotional disturbance $64.21/hr. No Change County of Financial Responsibility December 7, 2020 Nick Leonard Deputy Administrator Otter Tail County 520 Fir Avenue West Fergus Falls, MN 56537 RE: Otter Tail County Capital Improvement Facilities Study Dear Nick, Thank you for requesting a proposal to continue through the next phases to complete the Otter Tail County Facilities Study. This will include Phases 4 and 5 and completion of parts 3a and 3d as described in the original scope document attached. We propose to complete these phases for the sum of $40,000 plus reimbursable expenses. Please see the scope summary document for detailed tasks in each phase. We are excited to proceed into the planning phase of the work. If this is acceptable please confirm with notice to proceed. Please let me know any questions or concerns and thank you again for engaging BTR for this important study. Sincerely, Ann Voda AIA Bentz/Thompson/Rietow, Inc. NOTES DATE: FROM: SUBJECT: 7/23/2020, rev. 12/07/2020 Ann Voda Otter Tail County Facility Planning Scope Summary BTR Ref # 20049.00 1.Pre-Plan (with Consultant)a.Prepare groundwork and agenda for b. b.Kick-off meeting and Planning workshopSet Goals, Confirm Parameters of plan including Sustainability and effects of pandemic Identify Participants, Stakeholders Identify potential funding sources and schedules Outline Decision and Approval milestones Outline Communication plan Deliverable: Schedule – work plan 2.Assess Existing Facilities and Programs Space Use (Should start first but then can run concurrent with 3) a.Survey Existing Facilities and Systems (Combine field visits with interviews part b.) Documents scan- County to provide as-builts, surveys, previous plans, construction/installation dates, and maintenance schedules. Determine missing information and how to find it or create it. Prepare background plans Confirm existing conditions visually in the field. Judge general condition from poor to excellent Determine where more investigation is needed Prepare code check – accessibility and safety Identify deficiencies and costs to mitigate. Identify opportunities to improve or create new efficiencies and costs to implement Deliverable: Document the facility condition assessment in worksheet form – reference tool for ongoing facility management b.Survey Existing Program Areas and Space UseInformation scan-County provide organizational chart, summary of department areas, previous program assessments, and current or near-term projects. Interview department heads and representative staff about space use as appropriate. Visit with representative staff in the field. (Combine interviews with site visits part a.) Option: Questionnaire on existing space use to Department Heads Understand, map and measure current program space utilization and function Prepare utilization plans. Identify underutilized, inadequate and efficient use of space by facility and across all sites Prepare “pandemic mode” utilization options to consider short and long term . Deliverable: Document the current programs and space utilization by department and facility in plan and worksheet form – reference tool for ongoing facility management Optional Deliverable: Analysis and options for safe return to business as usual in pandemic mode 3.Determine Future Programs Areas and Space needs a.Information scan: Coordinate with Long-Range Strategic Plan; Identify trends, benchmarks, andbest practices for future County services delivery models and department operations b. Facilitate listening sessions with department leaders to determine future service delivery, staffing and operations. (Combine listening sessions with site visits in 2 or 3 or meet on line) c. Include strategies for sustainable facilities and resilience against current and future pandemic and other threats d.Prepare program for future space needs, quantitative and qualitative by department Deliverable: Long Term Facility Program and Space Needs report in diagram and worksheet forms- use as tool for developing plan options next phase. 4.Prepare the Facility Plan – Present the Long Term and Phase Milestonesa.Engage planning team and department stakeholders in workshop(s) to set priorities and criteria. Develop space options/projects to achieve long term program requirements. Consider new construction, renovation, demolition, purchase, lease and/or divestiture Prepare phasing scenarios to achieve priority and easy projects early and to avoid sunk costs Include schedule of maintenance and take opportunities to combine building system improvements with program changes b.Prepare high level cost estimates of phased options and evaluate options based on criteria c.Engage stakeholder groups (cities and townships, department staff and user groups) for vettingand evaluation of options d. Recommend the Long-Term Facility Plan and Phasing Plan that best satisfies criteriaDeliverable: Facility Plan document and Presentation – tool for communication and to support funding 5.Prepare Implementation Plan/ Identify Funding Sources (Run concurrent with 4) a.Build out cost scenarios including all project costs and budgetcontingencies b.Match projects and phases with appropriate funding sources Deliverable: Implementation Plan document – tool to inform bonding requests, grant applications and other sources for funding the plan Executive DirectorHousing Assistance CoordinatorProject ManagerAdministrative AssistantAccounting SpecialistAssistant Finance Director 1. All employees assumed at full time costs. Health care costs could be lower depending on plan choice. 2. Project Manager responsible for rehabilitation programs, public housing program, and housing development analysis. 3. Housing Assistance Coordinator is responsible for rental assistance programs and homeownership programs.4. Administrative Assistant supports all employees and is responsible for first contact with the public.5. Accounting Specialist would be responsible for HRA and CDA Accounting.Admin AssistantAccounting SpecialistProject ManagerHousing Assistance CoordinatorProposed TotalExisting Costs Savings39,042.00$ 41,142.00$ 53,872.00$ 41,142.00$ 175,198.00$ 4,271.91$ 4,432.56$ 5,406.41$ 4,432.56$ 18,543.45$ 2,928.15$ 3,085.65$ 4,040.40$ 3,085.65$ 13,139.85$ 16,800.00$ 16,800.00$ 16,800.00$ 16,800.00$ 67,200.00$ 63,042.06$ 65,460.21$ 80,118.81$ 65,460.21$ 274,081.30$ 359,345.00$ 110,240.00$ 110,240.00$ 384,321.30$ 469,585.00$ (85,263.70)$ Executive DirectorSubtotal:Grant Total:Employee Salary and BenefitsSS/MedicareCounty benefit PERA Employer contribution Base Salary To: Board of Commissioners From: Michael A. Schommer, Director RE: Probation Advisory Board Appointment Date: December 15, 2020 Commissioner Lee Rogness has selected Randy Synstelien to represent District 5 on the Otter Tail County Probation Advisory Board. I have been in contact with Mr. Synstelien and he will accept the appointment. Mr. Synstelien has been serving on the Probation Advisory Board since August 1, 2015. It is recommended the Otter Tail County Board of Commissioners appoint Randy Synstelien to serve another three-year term on the Probation Advisory Board, to expire on 12/31/2023. Tuesday, December 15, 2020 Adoption 2021 Calendar Year Budget and 2021 Final Gross and Net Levy – ADOPTION OF FINAL BUDGET AND LEVY Otter Tail County Resolution No. 2020- Recommended Gross and Net Property Tax Levy for Payable 2021 Payable 2021 Payable 2020 Percent Gross County Property Tax Levy (Non-Debt) 44,168,601 43,329,837 1.94% Gross Debt Levy - Master Facility Plan Bonds - 2012A 718,043 555,968 29.15% Ottertail Operations Center Bonds 506,730 389,919 29.96% Highway Bonds - 2019A 241,553 184,133 31.18% Jail/Elevator Project - 2017A 161,963 128,135 26.40% Total Gross County Property Tax Levy 45,796,890 44,587,992 2.71% County Program Aid (Certified) 2,361,293 2,295,056 2.89% Net County Property Tax Levy - 43,435,597 42,292,936 2.70% Gross/Net Lake Improvement District Levies - Pelican Group of Lakes 130,000 130,000 0.00% Pine Lakes 39,646 44,282 -10.47% Little McDonald, Kerbs & Paul 98,000 113,000 -13.27% Big McDonald 3,500 7,000 -50.00% South Turtle 15,000 0 #DIV/0! Total Net County Levy Including Lake Improvement Districts - 43,721,743 42,587,218 2.66% Special Taxing District Levy - Otter Tail County CDA 541,800 541,800 0.00% Otter Tail County HRA 871,000 650,000 34.00% Proposed Total Net Property Tax Levy 45,134,543 43,779,018 3.10% RECAP - County Only (Includes Library)- Gross Tax Levy (Total) 45,796,890 44,587,992 2.71% County Program Aid 2,361,293 2,295,056 2.89% Net Tax Levy (Total) 43,435,597 42,292,936 2.70% County, Lake Improvement Districts, CDA and HRA - Gross Tax Levy (Total) 47,495,836 46,074,074 3.09% County Program Aid 2,361,293 2,295,056 2.89% Net Tax Levy (Total) 45,134,543 43,779,018 3.10% Payable 2021 Otter Tail County Gross and Net Property Tax Levy Resolution Otter Tail County Resolution No. 2020 - The following resolution was offered by Commissioner , who moved for the adoption of Otter Tail County’s Payable 2021 Gross and Net Property Tax Levies: WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Wednesday, September 30, 2020, a proposed Payable 2021 Property Tax Levy and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax Levy, which must be held during the period of November 25 through December 28; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 29, 2020, adopted Otter Tail County’s proposed Payable 2021 Gross and Net Property Tax Levy and selected Wednesday, December 9, 2020, as the date for the public meeting; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Wednesday, December 9, 2020, held the required meeting; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Payable 2021 Gross and Net Property Tax Levy no later than Monday, December 28, 2020, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County’s final Payable 2021 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Monday, December 28, 2020. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2021, upon the taxable net tax capacity of the property of Otter Tail County, the following amounts as detailed below: Fund Breakdown - Net Tax Capacity Based Levies Gross Levy CPA Net Levy General Revenue 22,972,417 (1,268,165) 21,704,252 PEHP 93,261 0 93,261 Parks and County Trails 700,000 0 700,000 Debt Service - Series 2012A (Courthouse/Jail) 718,043 0 718,043 Highway Bonds 241,553 0 241,553 Ottertail Operations Center 506,730 0 506,730 Series 2017A (Jail/Elevator) 161,963 0 161,963 Human Services - Social Services 5,189,435 (286,477) 4,902,958 Administration 4,245,901 (234,390) 4,011,511 Public Health 1,296,630 (71,579) 1,225,051 Probation 2,352,649 (129,875) 2,222,774 Road and Bridge 3,984,485 (219,959) 3,764,526 Capital Improvements 2,732,565 (150,848) 2,581,717 Total County - Excluding Regional Library 45,195,632 (2,361,293) 42,834,339 Regional Library System 601,258 0 601,258 Total County - Including Regional Library 45,796,890 (2,361,293) 43,435,597 Lake Improvement Districts - South Turtle Lake 15,000 0 15,000 Pelican Group of Lakes 130,000 0 130,000 Pine Lakes 39,646 0 39,646 Little McDonald, Kerbs & Paul 98,000 0 98,000 Big McDonald 3,500 0 3,500 Total County - Including Lake Improvement Districts 46,083,036 (2,361,293) 43,721,743 Special Taxing District Tax - Otter Tail County CDA 541,800 0 541,800 Otter Tail County HRA 871,000 0 871,000 Grand Total - Otter Tail County 47,495,836 (2,361,293) 45,134,543 NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor-Treasurer’s office as Otter Tail County’s Final Gross/Net Property Tax levies for the payable year 2020 and directs the County Auditor-Treasurer’s office to spread these levies against the taxable net tax capacity of the property of Otter Tail County. The resolution was seconded by Commissioner and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Doug Huebsch Wayne D. Johnson John Lindquist Betty Murphy Leland R. Rogness Adopted at Fergus Falls, Minnesota this 15th day of December 2020. Dated:_________________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:______________________________________ Lee Rogness, County Board Chair Attest:__________________________ Nicole Hansen, Administrator Payable 2021 Otter Tail County Housing and Redevelopment Special Taxing District (Including Community Development Association) Gross and Net Property Tax Levy Resolution Otter Tail County Resolution No. 2020 - The following resolution was offered by Commissioner , who moved for the authorization of the Otter Tail County Housing and Redevelopment Special Taxing District 2021 Gross and Net Property Tax Levy: WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469, and WHEREAS, the Otter Tail County Community Development Association Levy is authorized under the powers of the Housing and Redevelopment Authority, WHEREAS, the Otter Tail County Housing and Redevelopment Authority has requested a Payable 2021 Gross and Net Property Tax Levy of $871,000, and WHEREAS, the Otter Tail County Community Development Association has requested a Payable 2021 Gross and Net Property Tax Levy of $541,800, and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 29, 2020, adopted for the Otter Tail County Housing and Redevelopment Authority and for the Otter Tail County Community Development Association, a proposed Gross/Net Property Tax Levy for Payable Year 2020 in the amount of $871,000 and $541,800 respectfully, and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special taxing district’s Payable 2021 Gross and Net Property Tax Levy no later than Monday, December 28, 2020, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and Redevelopment Authority’s final Payable 2021 Gross and Net Property Tax Levy to the County Auditor-Treasurer’s office on or before Monday, December 28, 2020. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after consideration, discussion and consultation with the Otter Tail County Budget Committee, the Otter Tail County HRA Board and the Community Development Association, hereby adopts a final Payable 2021 Gross and Net Property Tax for the Otter Tail County Housing and Redevelopment Authority and for the Otter Tail County Community Development Association a final Gross/Net Property Tax Levy for Payable Year 2021 in the amount of $871,000 and $541,800 respectfully, and NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the same to the County Auditor-Treasurer’s office to be spread against the taxable net tax capacity of the taxable property of the Otter Tail County Housing and Redevelopment Authority. The resolution was seconded by Commissioner and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Doug Huebsch Wayne D. Johnson John Lindquist Betty Murphy Leland R. Rogness Adopted at Fergus Falls, Minnesota this 15th day of December 2020. Dated:_________________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:______________________________________ Lee Rogness, County Board Chair Attest:__________________________ Nicole Hansen, Administrator Resolution Adopting the Calendar Year 2021 Budget Otter Tail County Resolution No. 2020 - The following resolution was offered by Commissioner , who moved for the adoption of the calendar year 2021 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds. WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Wednesday, September 30, 2020, a proposed Calendar Year 2021 Budget and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2021 budget, which must be held during the period of November 25 through December 28; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 29, 2020, adopted Otter Tail County’s proposed Calendar Year 2021 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund, and selected Wednesday, December 9, 2020 as the date for the public hearing, and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Wednesday, December 9, 2020, held the required hearing; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County’s final Calendar Year 2021 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds, no later than Monday, December 28, 2020, and also recognizes the requirement to adopt the final Calendar Year 2021 Budget after the adoption of the final payable 2021 Gross and Net Property Tax Levy. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the amount of $130,972,006 as the County’s Calendar Year 2021 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds (includes inter-fund transfers), as summarized, and as detailed in the budget documents filed with the County Auditor-Treasurer’s office. The above resolution was seconded by Commissioner and carried with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner For Against Doug Huebsch Wayne D. Johnson John Lindquist Betty Murphy Leland R. Rogness Adopted at Fergus Falls, Minnesota this 15th day of December 2020. Dated:_________________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:______________________________________ Lee Rogness, County Board Chair Attest:__________________________ Nicole Hansen, Administrator 4852-5370-0051.1 Extract of Minutes of Meeting of the Board of Commissioners of Otter Tail County, Minnesota Pursuant to due call and notice thereof, a meeting of the Board of Commissioners of Otter Tail County, Minnesota, was duly held at the Government Services Center in Fergus Falls, Minnesota, on Tuesday, December 15, 2020 at 8:00 o’clock A.M. The following members were present: and the following were absent: * * * * * * * * * The Chair announced that the meeting was convened for the purpose of considering proposals for the purchase of $3,675,000 General Obligation Refunding Bonds, Series 2020C. Proposals were submitted as shown in Exhibit A attached hereto. * * * * * * * * * Commissioner __________ introduced the following written resolution and moved its adoption: RESOLUTION AWARDING SALE OF $3,675,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2020C, FIXING THE FORM AND SPECIFICATIONS THEREOF, PROVIDING FOR THEIR EXECUTION AND DELIVERY, AND PROVIDING FOR THEIR PAYMENT BE IT RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, as follows: 1. The proposal of ___________ to purchase the $3,675,000 General Obligation Refunding Bonds, Series 2020C of the County is hereby found and determined to be a favorable proposal, and shall be accepted, said proposal being to purchase Bonds maturing and bearing interest as set forth in paragraph 2 at a price of $_____________ plus accrued interest. -2- RESOLUTION AWARDING SALE 4852-5370-0051.1 2. To provide funds to refund the County’s outstanding General Obligation Refunding Bonds, Series 2012 (the “Refunded Bonds”) which have stated maturities on or after February 1, 2022, the County shall forthwith issue its negotiable General Obligation Refunding Bonds, Series 2020C (the “Bonds”), pursuant to Minnesota Statutes, Sections 375.18 and 641.23 and Chapter 475. The Bonds shall be in the aggregate principal amount of $3,675,000, to be dated December 30, 2020, bear interest at the rates per annum according to years of maturity set forth below, computed on the basis of a 360-day year of twelve 30-day months, payable August 1, 2021, and semiannually thereafter on February 1 and August 1 in each year, and mature serially on February 1 in the years and amounts as follows: Year 2022 2023 2024 2025 Amount $ 635,000 655,000 1,175,000 1,210,000 Interest Rate % All Bonds are without option of prior payment. The Refunded Bonds included two components, consisting of Refunded Bonds properly allocated to the refunding of obligations issued for jail purposes under Minnesota Statutes, Section 641.23 and Refunded Bonds properly allocated to the refunding of obligations issued for courthouse purposes under Minnesota Statutes, Section 375.18. The County shall observe the following allocation for the purpose of calculating the limitations on the issuance of bonds under Sections 375.18 and 641.23. The allocation is as follows: Maturity Jail Bonds Courthouse Bonds 2022 2023 2024 2025 3. The Bonds shall be payable as to principal upon presentation at the office of Bond Trust Services Corporation, Roseville, Minnesota, as Registrar and Paying Agent, or at the offices of such other successor agents as the County may hereafter designate upon 60 days’ mailed notice to the registered owners at their registered addresses. Interest shall be paid by check or draft of the Registrar mailed to the registered owners at their addresses -3- RESOLUTION AWARDING SALE 4852-5370-0051.1 shown on the registration books of the County on the 15th day of the month preceding each interest payment date. 4. The Bonds, the Registrar’s Certificate of Authentication and Registration and the form of assignment on the reverse side thereof shall be in substantially the following form: UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF OTTER TAIL No. R-_______ $_______________ GENERAL OBLIGATION REFUNDING BOND, SERIES 2020C Interest Rate Maturity Date Date of Original Issue CUSIP December 30, 2020 Registered Owner: Principal Amount: The County of Otter Tail, Minnesota, for value received, hereby promises to pay to the Registered Owner specified above, or registered assigns, without option of prior payment, the Principal Amount specified above on the Maturity Date specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof interest on such Principal Amount at the Interest Rate specified above from the Date of Original Issue, or the most recent interest payment date to which interest has been paid or duly provided for as specified below, on February 1 and August 1 of each year, commencing August 1, 2021, until said principal amount is paid. Principal is payable in lawful money of the United States of America at the office of Bond Trust Services Corporation in Roseville, Minnesota, as Registrar or of a successor Registrar designated by the County, which designation shall be made upon notice of 60 days to the Registered Owners at their registered addresses. Interest is payable by check or draft mailed to the person in whose name this Bond is registered at the close of business on the 15th day of the month preceding each interest payment date (whether or not a business day) at the registered owner’s address set forth on the registration books maintained by the Registrar. Any such interest not punctually paid or provided for will cease to be payable to the owner of record as of such regular record dates and such defaulted interest may be paid to the person in whose name this Bond shall be registered at the close of business on a special record date for the payment of such defaulted interest established by the Registrar. For the prompt and full payment of such principal and interest as the same become due, the full faith, credit and taxing powers of the County have been and are hereby irrevocably pledged. This Bond is one of an issue of Bonds in the aggregate principal amount of $3,675,000, all of like date and tenor except as to maturity and interest rate, issued pursuant to and in full conformity with the Constitution and Laws of the State of Minnesota, including -4- RESOLUTION AWARDING SALE 4852-5370-0051.1 Sections 375.18 and 641.23, Minnesota Statutes, for the purpose of providing funds to refund the County’s outstanding General Obligation Refunding Bonds, Series 2012 which mature on or after February 1, 2022. The Bonds of this issue are payable primarily from taxes levied under the Resolution described below, but this Bond constitutes a general obligation of the County and to provide moneys for the prompt and full payment of said principal and interest as the same become due the full faith and credit of the County is hereby irrevocably pledged, and the County will levy additional ad valorem taxes on all taxable property in the County, if required for such purpose, without limitation as to rate or amount. This Bond is transferable, as provided by the Resolution of the Board of County Commissioners authorizing the issuance of the Bonds of this series adopted December 15, 2020 (the “Resolution”) only upon books of the County kept at the office of the Registrar by the Registered Owner hereof in person or by the Registered Owner’s duly authorized attorney, upon surrender of this Bond for transfer at the office of the Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the Registrar duly executed by, the Registered Owner hereof or the Registered Owner’s duly authorized attorney, and, upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, one or more fully registered Bonds of the series of the same principal amount, maturity and interest rate will be issued to the designated transferee or transferees. The Registered Owner of this Bond may be treated as the absolute owner hereof for all purposes. The Bonds of this series are issuable only as fully registered bonds without coupons in denominations of $5,000 or any integral multiple thereof not exceeding the principal amount maturing in any one year. As provided in the Resolution and subject to certain limitations therein set forth, the Bonds of this series are exchangeable for a like aggregate principal amount of Bonds of this series of a different authorized denomination, as requested by the Registered Owner or the Registered Owner’s duly authorized attorney upon surrender thereof to the Registrar. IT IS HEREBY CERTIFIED AND RECITED that this Bond is issued by authority of and in strict accordance with Minnesota Statutes, Sections 375.18 and 641.23 and Chapter 475, that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed precedent to and in the issuance of this Bond have been done, have happened and have been performed in regular and due form, time and manner as required by law and that this Bond, together with all other indebtedness of the County outstanding on the date of its issuance, does not exceed any constitutional or statutory limitation of indebtedness. This Bond shall not be valid or become obligatory for any purpose until the Certificate of Authentication and Registration hereon shall have been signed by the Registrar. IN WITNESS WHEREOF, Otter Tail County, Minnesota, by its Board of Commissioners, has caused this Bond to be executed in its behalf by the facsimile signature -5- RESOLUTION AWARDING SALE 4852-5370-0051.1 of the Chair and by the facsimile signature of the County Administrator, all as of the Date of Original Issue specified above. OTTER TAIL COUNTY, MINNESOTA By (Facsimile Signature) Chair, Board of County Commissioners By (Facsimile Signature) County Administrator REGISTRAR’S CERTIFICATE OF AUTHENTICATION AND REGISTRATION This is one of the Bonds described in the within mentioned Resolution, and this Bond has been registered as to principal and interest in the name of the Registered Owner identified above. Dated: December 30, 2020 BOND TRUST SERVICES CORPORATION, Bond Registrar By ____________________ Authorized Signature -6- RESOLUTION AWARDING SALE 4852-5370-0051.1 ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto (Please Print or Typewrite Name and Address of Transferee) the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints _______________________, attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated:______________________ Please Insert Social Security Number or Other Identifying Number of Assignee Notice: The signature to this assignment must correspond with the name as it appears on the face of this Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signatures must be guaranteed by a national bank or trust company or by a brokerage firm having membership in one of the major stock exchanges. 5. The Bonds shall be prepared in printed form under the direction of the County Administrator and when so prepared shall be executed on behalf of the County by the manual or facsimile signature of the Chair and by the manual or facsimile signature of the County Administrator. The Bonds shall not be valid for any purpose until authenticated by the Registrar. The Bonds initially issued hereunder shall be registered as of the date of delivery, and all Bonds issued in exchange therefor shall be registered as of such date, or, if issued after the first payment date, as of the most recent interest payment date on which interest was paid or duly provided for. When the Bonds shall have been so prepared and executed, they shall be delivered to the purchaser by the County Administrator or the Administrator’s designee(s) upon receipt of the purchase price and accrued interest and the signed legal opinion of Kutak Rock LLP, as Bond Counsel, and the purchaser shall not be required to see to the proper application of the proceeds. 6. As long as any of the Bonds issued hereunder shall remain outstanding, the County shall maintain and keep at the office of the Registrar an office or agency for the payment of the principal of and interest on the Bonds, as in this Resolution provided, and for the registration and transfer of the Bonds, and shall also keep at the office of the Registrar books for such registration and transfer. Upon surrender for transfer of any Bond at the office of the Registrar with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner’s duly authorized attorney, and upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, the County shall execute and the Registrar shall authenticate and deliver, in the name of the -7- RESOLUTION AWARDING SALE 4852-5370-0051.1 designated transferee or transferees, one or more fully registered Bonds of the same series and maturity date, of any authorized denominations of a like aggregate principal amount, maturity and interest rate. The Bonds, upon surrender thereof at the office of the Registrar, may at the option of the registered owner thereof be exchanged for an equal aggregate principal amount of Bonds of the same maturity date and interest rate of any authorized denominations. In all cases in which the privilege of exchanging Bonds or transferring fully registered Bonds is exercised, the County shall execute and the Registrar shall deliver Bonds in accordance with the provisions of this Resolution. For every such exchange or transfer of Bonds, whether temporary or definitive, the County or the Registrar may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange or transfer, which sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to the exercise of the privilege of making such exchange or transfer. Notwithstanding any other provision of this Resolution, the cost of preparing each new Bond upon each exchange or transfer, and any other expenses of the County or the Registrar incurred in connection therewith (except any applicable tax, fee or other governmental charge) shall be paid by the County. The County and the Registrar shall not be required to make any transfer or exchange of any Bonds during the fifteen (15) days next preceding any February 1 or August 1 interest payment date. 7. Interest on any Bond which is payable, and is punctually paid or duly provided for, on any interest payment date shall be paid to the person in whose name that Bond (or one or more Bonds for which such Bond was exchanged) is registered at the close of business on the 15th day of the month preceding such interest payment date. Any interest on any Bond which is payable, but is not punctually paid or duly provided for, on any interest payment date shall forthwith cease to be payable to the registered holder on the relevant regular record date solely by virtue of such holder having been such holder; and such defaulted interest may be paid by the County in any lawful manner, if, after notice given by the County to the Registrar of the proposed payment pursuant to this paragraph, such payment shall be deemed practicable by the Registrar. Subject to the foregoing provisions of this paragraph, each Bond delivered under this Resolution upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond and each such Bond shall bear interest from such date that neither gain nor loss in interest shall result from such transfer, exchange or substitution. 8. As to any Bond, the County and the Registrar and their respective successors, each in its discretion, may deem and treat the person in whose name the same for the time being shall be registered as the absolute owner thereof for all purposes and neither the County nor the Registrar nor their respective successors shall be affected by any notice to the contrary. Payment of or on account of the principal of any such Bond shall be made only to or upon the order of the registered owner thereof, but such registration may be changed as above provided. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. 9. (a) For purposes of this paragraph 9, the following terms shall have the following meanings: -8- RESOLUTION AWARDING SALE 4852-5370-0051.1 “Beneficial Owner” shall mean, whenever used with respect to a Bond, the person recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person’s subrogee. “Cede & Co.” shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. “DTC” shall mean The Depository Trust Company of New York, New York. “Participants” shall mean those broker-dealers, banks and other financial institutions for which DTC holds Bonds as securities depository. “Representation Letter” shall mean the Blanket Letter of Representation from the County to DTC. (b) The Bonds shall be initially issued as separate authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register of the County kept by the Registrar in the name of Cede & Co., as nominee of DTC. The Registrar and the County may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, giving any notice permitted or required to be given to registered owners of Bonds under this Resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the County shall be affected by any notice to the contrary. Neither the Registrar nor the County shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the registration books of the Registrar as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this Resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. The Registrar shall pay all principal of and interest on the Bonds only to Cede & Co. in accordance with the Representation Letter, and all such payments shall be valid and effective to fully satisfy and discharge the County’s obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the County to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in -9- RESOLUTION AWARDING SALE 4852-5370-0051.1 place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with subparagraph (e) hereof. (c) In the event the County determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bond certificates, the County may notify DTC and the Registrar, whereupon DTC shall notify the Participants, of the availability through DTC of Bond certificates. In such event, the Bonds will be transferable in accordance with subparagraph (f) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the County and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with subparagraph (e) hereof. (d) Notwithstanding any other provision of this Resolution apparently to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to the principal of and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, to DTC as provided in the Representation Letter. (e) The application of the terms of the Representation Letter to the Bonds is hereby confirmed. The Representation Letter incorporates by reference certain matters with respect to, among other things, notices, consents and approvals by registered owners of the Bonds and Beneficial Owners and payments on the Bonds. The Registrar shall have the same rights with respect to its actions thereunder as it has with respect to its actions under this Resolution. (f) In the event that any transfer or exchange of Bonds is permitted under subparagraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar from the registered owners thereof of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of paragraph 6 hereof. 10. There is hereby created a special fund, to be known as the Refunding Bonds, Series 2020C Fund, for purpose of paying principal and interest on the Bonds, and in the event the principal of and interest upon the said Bonds shall become due and payable and there are insufficient moneys in said fund to pay such principal and interest, the County Treasurer is authorized and directed to pay said principal and interest from the general fund and thereafter to reimburse said general fund from collections of taxes levied pursuant hereto. Proceeds of the Bonds herein authorized shall be used solely for the redemption of the Jail Bonds and CIP Bonds and the payment of the costs of issuance. Any remaining proceeds may be used for any lawful purpose. 11. There is hereby levied upon all the taxable property in the County a direct annual ad valorem tax which shall be spread upon the tax rolls and collected as part of other general ad valorem taxes of the County in the years and amounts as follows: -10- RESOLUTION AWARDING SALE 4852-5370-0051.1 Levy Year Collection Year Amount 2020 2021 $ 2021 2022 2022 2023 2023 2024 Said levy shall be irrepealable and the taxes so levied are irrevocably appropriated to the debt service fund, but the County reserves the right to reduce said levy from funds in the Refunding Bonds, Series 2020C Fund or other moneys in the manner and to the extent permitted by Minnesota Statutes, Section 475.61. It is hereby found and determined that the foregoing taxes, if collected in full, will produce at least five percent in excess of the amount needed to meet when due the payments of principal and interest on the Bonds; and the Bonds are general obligations of the County to which the full faith, credit and unlimited taxing powers of the County have been and are hereby pledged; and the Board of Commissioners shall additional levy general ad valorem taxes on all taxable property in the County, if necessary, to pay the principal of and interest on the Bonds when due. 12. The County Administrator is authorized and directed to prepare and furnish to the purchaser and to the attorneys approving the Bonds, certified copies of all proceedings and records relating to the issuance of the Bonds, and to the right, power and authority of the County and its officers to issue the same, and said certified copies and certificates shall be deemed the representations of the County as to all matters stated therein. 13. The officers of the County are hereby authorized and directed to prepare and furnish to the Secretary of the Treasury a statement meeting the information reporting requirements of Section 149(e) of the Internal Revenue Code of 1986, as amended (the “Code”), by the 15th day of the second calendar month after the close of the calendar quarter in which the Bonds are issued. 14. The County shall not take or permit any action that would cause the Bonds to be “private activity bonds” within the meaning of Section 141 of the Code. In addition, the County shall make no investment of funds that would cause the Bonds to be “arbitrage bonds” within the meaning of Section 148 of the Code and regulations thereunder. The County Administrator is authorized to make any elections available to the County under Section 148 of the Code and regulations thereunder. All terms used in this paragraph 14 shall have the meanings provided in the Code and regulations thereunder. 15. The County Administrator shall register the Bonds in the office of the County Auditor as required by law. 16. The Preliminary Official Statement relating to the Bonds, on file with the County Administrator and presented to this meeting, is hereby approved, and the County ratifies and confirms its designation of the Preliminary Official Statement as a “near final” -11- RESOLUTION AWARDING SALE 4852-5370-0051.1 Official Statement for purposes of Rule 15c2-12 of the Securities and Exchange Commission and the furnishing thereof to prospective purchasers of the Bonds, insofar as the same relates to the Bonds and the sale thereof. The Continuing Disclosure Certificate included in the Official Statement is hereby approved and shall be executed and delivered in connection with the delivery of the Bonds to the Purchaser. 17. The Refunded Bonds are hereby called for redemption on February 1, 2021. The County Administrator shall cause notice of such redemption to be given as provided by such bonds and by law. 18. $__________ in principal amount of the Bonds having an issue price of not more than $3,590,000,00 and a weighted average maturity not greater than the Refunded Bonds are deemed designated as qualified tax exempt obligations under Section 265(b)(3) of the Code and the remaining principal amount of Bonds having an issue price of not more than $69,744.20 are hereby designated qualified tax-exempt obligations under Section 265(b)(3) of the Code, all as shall be specified in a certificate prepared by the County Administrator. The motion for the adoption of the foregoing resolution was duly seconded by Commissioner ________ and upon vote being taken thereon the following voted in favor thereof: Commissioners ______________ and the following voted against the same: whereupon said resolution was declared duly passed and adopted. -12- RESOLUTION AWARDING SALE 4852-5370-0051.1 STATE OF MINNESOTA ) ) SS. COUNTY OF OTTER TAIL) I, the undersigned, being the duly qualified and acting County Administrator of Otter Tail County, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a meeting of the Board of Commissioners of said County held December 15, 2020, with the original thereof on file and of record in my office and the same is a full, true and complete transcript therefrom insofar as the same relates to the issuance and sale of $3,675,000 General Obligation Refunding Bonds, Series 2020C of said County. WITNESS My hand officially and seal this ______ day of December 2020. County Administrator Otter Tail County, Minnesota (Seal) Page | 1 City of Pelican Rapids Parcel No. 76-000-99-0102-000 Lot 2 Block 4 Oriignal Plat to the City of Pelican Rapids Property Address – 14 NW 3rd Ave, Pelican Rapids, MN 56572 Said property having forfeited to the State of Minnesota on the 31st day of August 2020, for nonpayment of the 2016 and 2017 property taxes, and WHEREAS, an application to repurchase the above-described property was submitted on Monday, December 7, 2020, and WHEREAS, the sum of $677.47 represents the aggregate of all delinquent and current taxes, penalties, costs, assessments, and fees as of December 31, 2020, that would have been due and payable had the above-described parcel not forfeited to the State of Minnesota, WHEREAS, the applicant has submitted $818.12 to cover all delinquent and current taxes, penalties, costs, assessments, and fees as of December 31, 2020, as well as the fees required to repurchase the property in the amount of $140.65. and WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider his application to repurchase the above-described parcel and has requested that the Otter Tail County Board of Commissioners approve the applicant’s request to repurchase the above-described property. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the repurchase of the above-described tax forfeited property, and BE IT FURTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby finds that the repurchase is in the best public interest, and that it will relieve any undue hardship which has result from the forfeiture. Commissioner seconded the motion, and upon being put to vote, was unanimously carried. Adopted this 15th day of December 2020. Dated:__________________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:__________________________________________ Lee Rogness, County Board Chair Attest:__________________________ Nicole Hansen, Clerk COMMISSIONERS SALARY AND BENEFITS Otter Tail County Resolution No. 2020- Commissioner ______________________ offered the following and moved its adoption: WHEREAS, Minnesota Statute § 375.055 provides that County Commissioners may receive per diem payments and reimbursement for necessary expenses incurred in performance of the duties of the office and shall receive compensation of annual salaries, as set by resolution of the County Board; and WHEREAS, the current annual salary for Otter Tail County Commissioners is $39,248.79 effective January 1, 2020; and NOW, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be established as $40,426.25 effective January 1, 2021, which reflects a 3% Cost-of-Living Adjustment similar to increases received by other employee groups. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual employer contribution for benefits for CY2021 will be set in accordance with the benefits structure previously adopted by this board on October 27, 2020. Commissioner _______________________ seconded the motion and YEAS and NAYS are as follows: Board Members - For Against Absent Doug Huebsch Wayne D. Johnson John Lindquist Betty Murphy Leland R Rogness Adopted at Fergus Falls, Minnesota, this 15th day of December 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________ By: Attest: ___________________________________ Leland R. Rogness, Chair Nicole Hansen, Clerk MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 1 LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) GRANT AGREEMENT This Agreement between the Minnesota Department of Transportation (“MnDOT”) and the Grantee named below is made pursuant to Minnesota Statutes Section 174.52 and pursuant to Minn. Laws 2018, Chapter 214- H.F. 4425. The provisions in that section and the Exhibits attached hereto and incorporated by reference constitute this Agreement and the persons signing below agree to fully comply with all of the requirements of this Agreement. This Agreement will be effective on the date State obtains all required signatures under Minnesota Statutes §16C.05, subdivision 2. 1. Public Entity (Grantee) name, address and contact person: Otter Tail County 505 South Court Street Suite 1 Fergus Falls, MN 56537-2757 Contact: Charles Grotte, P.E. 2. Project(s): Name of Project & Project Number (See Exhibit C for location) Amount of LRIP Funds Amount of Required Matching Funds Completion Date CSAH 34 Reconstruction SAP 056-634-011 $1,000,000 $4,501,309.57 October 1, 2022 3. Total Amount of LRIP Grant for all projects under this Agreement: $1,000,000 4. The following Exhibits for each project are attached and incorporated by reference as part of this Agreement: Exhibit A Completed Sources and Uses of Funds Schedule Exhibit B Project Completion Schedule Exhibit C Bond Financed Property Certification Exhibit D Grant Application Exhibit E Grantee Resolution Approving Grant Agreement Exhibit F General Terms and Conditions MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 2 5. Additional requirements, if any: None 6. Any modification of this Agreement must be in writing and signed by both parties. (The remaining portion of this page was intentionally left blank.) MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 3 PUBLIC ENTITY (GRANTEE) By: Leland (Lee) Rogness Title: County Board Chair Date:______________________________ By: Nicole Hansen Title: County Board Clerk Date:______________________________ DEPARTMENT OF TRANSPORTATION Approval and Certifying Encumbrance By: Title: State Aid Programs Engineer Date: Office of Financial Management, Grant Unit By:___________________________________ Agency Grant Supervisor Date:_________________________________ OFFICE OF CONTRACT MANAGEMENT By: _________________________________ Contract Administrator Date:_________________________________ MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 4 EXHIBIT A SOURCES AND USES OF FUNDS SCHEDULE SOURCES OF FUNDS USES OF FUNDS Entity Supplying Funds Amount Expenses Amount State Funds: Items Paid for with LRIP LRIP Grant $1,000,000.00 Grant Funds: Reconstruction of CSAH #34 – Grading, Paving, Drainage, Lighting and Multi Use Trail $1,000,00.00 Other: ________________ $___________ ________________ $___________ ________________ $___________ ________________ $___________ ________________ $___________ ________________ $___________ ________________ $___________ Subtotal $1,000,000.00 Subtotal $1,000,000.00 Public Entity Funds: Items paid for with Non- Matching Funds LRIP Grant Funds: CSAH Funds $4,501,309.57 Reconstruction of CSAH #34 – Grading, Paving, Drainage, Lighting and Multi Use Trail $4,501,309.57 Other:____________ $___________ ________________ $___________ ________________ $___________ ________________ $___________ ________________ $___________ Subtotal $4,501,309.57 Subtotal $4,501,309.57 TOTAL FUNDS $5,501,309.57 = TOTAL PROJECT COSTS $5,501,309.57 MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 5 EXHIBIT B PROJECT COMPLETION SCHEDULE (Provide for enough time to final the project through the MnDOT state aid pay request process.) Begin Construction: May, 2021 Substantial Completion: September, 2021 Final Completion: June, 2022 Project Closeout: October, 2022 MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 7 EXHIBIT C BOND FINANCED PROPERTY CERTIFICATION State of Minnesota General Obligation Bond Financed Property The undersigned states that it has a fee simple, leasehold and/or easement interest in the real property located in the County of Otter Tail, State of Minnesota that is generally described or illustrated graphically in Attachment 1 attached hereto and all improvements thereon (the “Restricted Property”) and acknowledges that the Restricted Property is or may become State bond-financed property. To the extent that the Restricted Property is or becomes State bond- financed property, the undersigned acknowledges that: A. The Restricted Property is State bond-financed property under Minn. Stat. Sec. 16A.695, is subject to the requirements imposed by that statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget; and B. The Restricted Property is subject to the provisions of the Local Road Improvement Program Grant Agreement between the Minnesota Department of Transportation and the undersigned dated ________________, 20___; and C. The Restricted Property shall continue to be deemed State bond-financed property for 37.5 years or until the Restricted Property is sold with the written approval of the Commissioner of Minnesota Management and Budget. Date: __________________, 20____ Board of Commissioners_______________ Otter Tail County, a political subdivision of the State of Minnesota By: ________________________________ Name: Leland R Rogness_______________ Title: _County Board Chair______________ By: ________________________________ Name: _Nicole Hansen_________________ Title: County Board Clerk______________ MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 7 Attachment 1 to Exhibit C GENERAL DESCRIPTION OF RESTRICTED PROPERTY MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 8 EXHIBIT D GRANT APPLICATION Attach the grant application for the project Local Road Improvement Program 2017 Application Form State Aid For Local Transportation http://www.dot.state.mn.us/stateaid/lrip.html 1 | P a g e A. Applicant Information 1. Title: Mr. 2. First Name: Rick 3. Last Name: West 4. Phone Number: (218) 998-8470 5. E-mail: rwest@co.ottertail.mn.us 6. Agency: Otter Tail County 7. Agency Position: County Engineer 8. Street Address: 505 South Court Street, Suite 1 9. Additional Address Line: 10. City: Fergus Falls 11. State: MN 12. Zip Code: 56537-2757 13. Is the applicant a sponsor on this project? No B. Project Location 1. MnDOT District: 04 - Detroit Lakes 2. County: Otter Tail 3. City: Perham 4. Township: Edna & Perham 5. Name of Road: County State Aid Highway 34 6. Type of Road: County State Aid Highway 7. Road Authority*: County 8. Road Authority Name*: Otter Tail County 9. Project Termini: From CSAH 35 10. To: US TH 10 (Coney St in Perham for Trail) *Complete if road authority is not the applicant. C. Project Description 1. Select type of project. Reconstruction 2. Provide a detailed description of the proposed project (2,000 character limit). Reconstruction of CSAH 34 from CSAH 35 to US TH 10 in Perham, approximately 6.5 miles. In 2012 Otter Tail County and Mn/DOT partnered on a project to construct an interchange at US TH 10 and CSAH 34, as well as, regrade and pave 1.2 miles of CSAH 34 from US TH 10 to CSAH 80 (Main Street) in Perham. Since that project was completed the traffic on CSAH 34 at US TH 10 has increase 40% from 1,500 AADT in 2011 to 2,100 AADT in 2015. This proposed next phase of the CSAH 34 reconstruction will upgrade the remainder of CSAH 34 to current State Aid Standards and be built to a structural design strength of 10-ton. The work will include grading, aggregate base and bituminous surfacing. The existing roadway was originally graded to 24 to 26 feet in phases in 1957 and 1962 and last surfaced to 22 feet with bituminous pavement in 1983 and 1988. It currently has a 7-ton spring load limit. The project will provide for 28 foot wide bituminous surface consisting of two 12 foot driving lanes with 2 foot paved shoulders, there will also be an additional 3.5 foot aggregate shoulder for a total width of 39 feet matching the 2012 reconstruction work. The existing roadway is deficient in strength and cross section. The proposed project will add turn lanes at intersections with CSAH 35, CH 123 and CH 125 and make other safety improvements. D. Eligibility 1. Select the LRIP Account your project is eligible under. Local Road Improvement Program 2017 Application Form State Aid For Local Transportation http://www.dot.state.mn.us/stateaid/lrip.html 2 | P a g e Routes of Regional Significance 2. Does your project meet one or more of the Routes of Regional Significance Criteria (select all that apply)? Farm to Market route Part of an economic development plan Provides capacity or congestion relief to a parallel trunk highway system or county road Part of a 10-ton route network Connect to regional tourist destination Is a connection to the IRC system, trunk highway or a county road 3. Describe the project contribution to the local, regional or state economic development or redevelopment efforts (1,500 character limit). Reconstruction of CSAH 34 from CSAH 35 to US TH 10 in Perham is critical to the long-term economic development efforts of Otter Tail County and the City of Perham. Perham has several large and growing companies (many agricultural) that rely on the local transportation for the import and export of goods. In addition, in recent conversations with private and public-sector leaders, Perham needs approximately 300 new workers per year to keep pace with the economic growth. A significant portion of the workforce resides in rural townships along CSAH 34. During the summer months, the area becomes saturated with tourist and non-homestead seasonal residents. Given the density of the lakes and lake properties in this area of the county, the population nearly doubles between May and September. They too utilize CSAH 34 to visit Perham for its diverse and robust retail sector. This section of road is also part of the Otter Trail Scenic Byway. Already a popular scenic route for motorized and non-motorized travelers alike, we anticipate significant growth in byway use in the coming years thanks to rebranding and considerable reinvestment by the County and the regional tourism association. Finally, this project incorporates laying the support base for the multi- purpose trail between Perham, Maplewood Sate Park and Pelican Rapids. The economic significance of this trail for the region and state can't be overstated. E. Project Readiness 1. Construction Year: 2019 2. Does the project have any historical/archeological impacts? Not know at this time 3. Are there railroad impacts (railroad crossings or railroad tracks within 600’ of the project)? No RR crossings or RR tracks within 600' 4. What is the status of the engineering and design work on the project? Design in progress 5. What is the Right-of-Way (R/W) status of the project? Additional R/W is needed and is not yet acquired F. Safety 1. Is this project or components of this project identified in a County Safety Plan? Yes 2. If applicable, select the appropriate focus area your project/safety strategy align with in the Minnesota Strategic Highway Safety Plan. Local Road Improvement Program 2017 Application Form State Aid For Local Transportation http://www.dot.state.mn.us/stateaid/lrip.html 3 | P a g e F. Safety Lane Departure (run-off-road, head-on, sideswipes) 3. Identify the transportation deficiency, type of crash, or safety hazard this project is trying to address (1,000 character limit). Respond even if project is in a county safety plan or the Minnesota Strategic Highway Safety Plan. From 2006 to 2015 there were a total of 29 crashes along this section of CSAH 34. 16 of the crashes involved a vehicle running off the road. 9 crashes occurred at intersections. 20 of the crashes involved a single vehicle. Ice and snow were a factor in 15 crashes, while 9 crashed occurred on dry pavement. Most of the crashes occurred during daylight hours. The severity of the crashes ranged from incapacitating to property damage. CSAH 34 ranked as number 1 in our Rural Segment Prioritization in the Otter Tail County Roadway Safety Plan, June 2011. The route ranked high in all areas of consideration: Average Daily Traffic Range, Road Departure Density, Access Density, Curve Critical Radius Density and Edge Risk. The segment has an Edge Risk factor of 3 and Road Departure Density of 0.32. The intersection of CSAH 34 and CH 123 ranked number 51 of 839 intersections that were evaluated in the Safety Plan due to it being at a skew, on a curve and having a crash history. 4. Describe how this project improves safety, reduce traffic crashes, fatalities, injuries, and property damages (1,000 character limit). Respond even if project is in a county safety plan or the Minnesota Strategic Highway Safety Plan. Overall the roadway will be widened with 12 foot lanes and 5.5 foot shoulders. The road profile will be flattened, hills will be cut down and low areas filled, as needed to improve site distances. Inslopes will be flatten to 4:1 in the recovery area and beyond where possible. Driveways will receive 6:1 approach slopes. The low and high side of curves will be paved the width of the shoulders. All these design features will improve safety, reduce crashes or the severity of crashes. Other safety improvements to be made as part of this project include strategies identified in the Safety Plan including two foot paved shoulder with rumble strips and ground-in wet-reflective markings where called for. The intersection of CSAH 34 and CH 123 will be getting enhanced markings as recommended by the Safety Plan. The proposed multi-purpose trail will also enhance safety, as it will provide a separate thread for pedestrians, cyclist, etc. to use away from the vehicular traffic. G. Multimodal/Complete Street Identify infrastructure improvements for non-motorized users on this project (1,500 character limit). The project will include grading for a multi-purpose trail that will run along CSAH 34 from CSAH 35 to Coney Street in Perham. Paving of the trail will be completed with a follow-on Transportation Alternatives project approved for 2020. The above mentioned 2012 project from US TH 10 to CSAH 80 added a multi-purpose trail along CSAH 34 from Coney Street to CSAH 80 in Perham. So, again, this proposed project will continue where the previous project left off. When completed in 2020, the proposed trail will be a 10 foot wide bituminous multi-purpose trail with 2 foot shoulders. The trail will be open to use by pedestrians, bicyclist, roller bladers and other non-motorized uses. This section trail is a portion of a greater 27 mile plan to construct a multi-purpose trail from the City of Pelican Rapids through Maplewood State Park to the City of Perham, known as the Perham to Pelican Rapids Regional Trail. This trail concept was formalized by Otter Tail County in 2014 with the approval of the Perham to Pelican Rapids Regional Trail Master Plan. The trail has since been designated as Regionally Significant by the Greater Minnesota Regional Parks and Trails Commission in 2015 and was the corner stone of the Otter Local Road Improvement Program 2017 Application Form State Aid For Local Transportation http://www.dot.state.mn.us/stateaid/lrip.html 4 | P a g e G. Multimodal/Complete Street Tail County-Wide Trail Master Plans that was adopted in April of 2017. The proposed trail will connect the tourist destinations around Little McDonald Lake, Paul Lake and other lakes in the area directly with City amenities in Perham. H. Estimated Project Cost Source of Funding 1. LRIP Request: 1,000,000 2. Federal Funds: 0 3. State Aid Funds: 4,661,900 4. Local/Other Funds: 0 5. Total Project Cost: 5,661,900 I. Attachments At least one project location map with routes labeled Engineer’s Estimate with an itemized breakdown Project schedule Local agency resolution Sponsor agency resolution (if applicable) Letters of concurrence or support When you are ready to submit the application, save the application form with LRIP, agency and road in the name of the document; e.g. LRIP_RamseyCounty_CSAH30.docx. The application and attachments are due November 3, 2017 for county and state aid city applicants and December 1, 2017 for township and non-state aid city applicants. Applications and attachments should be submitted electronically to saltirhelp.dot@state.mn.us. More information on the program is available on the Local Road Improvement Program website, http://www.dot.state.mn.us/stateaid/lrip.html. If you have questions regarding this solicitation, contact Patti Loken at 651-366-3803 or Patti.Loken@state.mn.us. MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 9 EXHIBIT E GRANTEE RESOLUTION APPROVING GRANT AGREEMENT MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 10 RESOLUTION Otter Tail County Resolution No. ___________ Exhibit E for Grant Agreement to State Transportation Fund Local Road Improvement Program Grant Terms and Conditions SAP 056-634-011 WHEREAS, Otter Tail County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for Local Road Improvement; and WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and WHEREAS, the amount of the grant has been determined to be $1,000,000.00 by reason of the lowest responsible bid; NOW THEREFORE, be it resolved that Otter Tail County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52 and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required. The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant. Adopted at Fergus Falls, Minnesota, this ______ day of ________________, 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ______________________________________ Leland R. Rogness, County Board Chair Attest: _______________________________ Nicole Hansen, County Board Clerk CERTIFICATION STATE OF MINNESOTA COUNTY OF OTTER TAIL I hereby certify that the foregoing resolution is a true and correct copy of a resolution adopted by the County Board of said County on ________________________, 2020. ____________________________________ Nicole Hansen, County Board Clerk MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 11 EXHIBIT F GENERAL TERMS AND CONDITIONS FOR LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) GRANTS Article I DEFINITIONS Section 1.01 Defined Terms. The following terms shall have the meanings set out respectively after each such term (the meanings to be equally applicable to both the singular and plural forms of the terms defined) unless the context specifically indicates otherwise: “Advance(s)” - means an advance made or to be made by MnDOT to the Public Entity and disbursed in accordance with the provisions contained in Article VI hereof. “Agreement” - means the Local Road Improvement Program Grant Agreement between the Public Entity and the Minnesota Department of Transportation to which this Exhibit is attached. “Certification” - means the certification, in the form attached as Exhibit C, in which the Public Entity acknowledges that its interest in the Real Property is bond financed property within the meaning of Minn. Stat. Sec. 16A.695 and is subject to certain restrictions imposed thereby. “Code” - means the Internal Revenue Code of 1986, as amended, and all treasury regulations, revenue procedures and revenue rulings issued pursuant thereto. “Commissioner” - means the Commissioner of Minnesota Management & Budget. “Commissioner’s Order” - means the “Fourth Order Amending Order of the Commissioner of Minnesota Management & Budget Relating to Use and Sale of State Bond Financed Property” dated July 30, 2012, as it may be amended or supplemented. “Completion Date” - means the projected date for completion of the Project as indicated in the Agreement. “Construction Contract Documents” - means the document or documents, in form and substance acceptable to MnDOT, including but not limited to any construction plans and specifications and any exhibits, amendments, change orders, modifications thereof or supplements thereto, which collectively form the contract between the Public Entity and the Contractor(s) for the completion of the Construction Items on or before the Completion Date for either a fixed price or a guaranteed maximum price. “Construction Items” - means the work to be performed under the Construction Contract Documents. “Contractor” - means any person engaged to work on or to furnish materials and supplies for the Construction Items including, if applicable, a general contractor. “Draw Requisition” - means a draw requisition that the Public Entity, or its designee, submits to MnDOT when an Advance is requested, as referred to in Section 4.02. MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 12 “G.O. Bonds” - means the state general obligation bonds issued under the authority granted in Article XI, Sec. 5(a) of the Minnesota Constitution, the proceeds of which are used to fund the LRIP Grant, and any bonds issued to refund or replace such bonds. “Grant Application” - means the grant application that the Public Entity submitted to MnDOT which is attached as Exhibit D. “LRIP Grant” - means a grant from MnDOT to the Public Entity under the LRIP in the amount specified in the Agreement, as such amount may be modified under the provisions hereof. “LRIP” - means the Local Road Improvement Program pursuant to Minn. Stat. Sec. 174.52 and rules relating thereto. “MnDOT” - means the Minnesota Department of Transportation. “Outstanding Balance of the LRIP Grant” - means the portion of the LRIP Grant that has been disbursed to the Public Entity minus any amounts returned to the Commissioner. “Project” - means the Project identified in the Agreement to be totally or partially funded with a LRIP grant. “Public Entity” - means the grantee of the LRIP Grant and identified as the Public Entity in the Agreement. “Real Property” - means the real property identified in the Agreement on which the Project is located. Article II GRANT Section 2.01 Grant of Monies. MnDOT shall make the LRIP Grant to the Public Entity, and disburse the proceeds in accordance with the terms and conditions herein. Section 2.02 Public Ownership, The Public Entity acknowledges and agrees that the LRIP Grant is being funded with the proceeds of G.O. Bonds, and as a result all of the Real Property must be owned by one or more public entities. The Public Entity represents and warrants to MnDOT that it has one or more of the following ownership interests in the Real Property: (i) fee simple ownership, (ii) an easement that is for a term that extends beyond the date that is 37.5 years from the Agreement effective date, or such shorter term as authorized by statute, and which cannot be modified or terminated early without the prior written consent of MnDOT and the Commissioner; and/or (iii) a prescriptive easement for a term that extends beyond the date that is 37.5 years from the Agreement effective date. Section 2.03 Use of Grant Proceeds. The Public Entity shall use the LRIP Grant solely to reimburse itself for expenditures it has already made, or will make, to pay the costs of one of the following applicable activities: (i) preliminary, final construction and engineering and administration (ii) constructing or reconstructing city streets, county highways, or town roads with statewide or regional significance that have not been fully funded through other state, federal, or local funding sources; or (iii) capital improvement projects on county state-aid highways that are intended primarily to reduce traffic crashes, deaths, injuries, and property damage. The Public Entity shall not use the LRIP Grant for any other purpose, including but not limited to, any work to be done on a state trunk highway or within a trunk highway easement. MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 13 Section 2.04 Operation of the Real Property. The Real Property must be used by the Public Entity in conjunction with or for the operation of a county highway, county state-aid highway, town road, or city street and for other uses customarily associated therewith, such as trails and utility corridors, and for no other purposes or uses. The Public Entity shall have no intention on the effective date of the Agreement to use the Real Property as a trunk highway or any part of a trunk highway. The Public Entity must annually determine that the Real Property is being used for the purposes specified in this Section and, upon written request by either MnDOT or the Commissioner, shall supply a notarized statement to that effect. Section 2.05 Sale or Lease of Real Property. The Public Entity shall not (i) sell or transfer any part of its ownership interest in the Real Property, or (ii) lease out or enter into any contract that would allow another entity to use or operate the Real Property without the written consent of both MnDOT and the Commissioner. The sale or transfer of any part of the Public Entity’s ownership interest in the Real Property, or any lease or contract that would allow another entity to use or operate the Real Property, must comply with the requirements imposed by Minn. Stat. Sec. 16A.695 and the Commissioner’s Order regarding such sale or lease. Section 2.06 Public Entity’s Representations and Warranties. The Public Entity represents and warrants to MnDOT that: A. It has legal authority to execute, deliver and perform the Agreement and all documents referred to therein, and it has taken all actions necessary to its execution and delivery of such documents. B. It has the ability and a plan to fund the operation of the Real Property for the purposes specified in Section 2.04, and will include in its annual budget all funds necessary for the operation of the Real Property for such purposes. C. The Agreement and all other documents referred to therein are the legal, valid and binding obligations of the Public Entity enforceable against the Public Entity in accordance with their respective terms. D. It will comply with all of the provisions of Minn. Stat. Sec. 16A.695, the Commissioner’s Order and the LRIP. It has legal authority to use the G.O. Grant for the purpose or purposes described in this Agreement. E. All of the information it has submitted or will submit to MnDOT or the Commissioner relating to the LRIP Grant or the disbursement of the LRIP Grant is and will be true and correct. F. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota, and there are no actions or proceedings pending, or to its knowledge threatened, before any judicial body or governmental authority against or affecting it relating to the Real Property, or its ownership interest therein, and it is not in default with respect to any order, writ, injunction, decree, or demand of any court or any governmental authority which would impair its ability to enter into the Agreement or any document referred to herein, or to perform any of the acts required of it in such documents. G. Neither the execution and delivery of the Agreement or any document referred to herein nor compliance with any of the provisions or requirements of any of such documents is prevented by, is a breach of, or will result in a breach of, any provision of any agreement or document to which it is now a party or by which it is bound. MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 14 H. The contemplated use of the Real Property will not violate any applicable zoning or use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record relating thereto. I. The Project will be completed and the Real Property will be operated in full compliance with all applicable laws, rules, ordinances, and regulations of any federal, state, or local political subdivision having jurisdiction over the Project and the Real Property. J. All applicable licenses, permits and bonds required for the performance and completion of the Project and for the operation of the Real Property as specified in Section 2.04 have been, or will be, obtained. K. It reasonably expects to possess its ownership interest in the Real Property described in Section 2.02 for at least 37.5 years, and it does not expect to sell such ownership interest. L. It does not expect to lease out or enter into any contract that would allow another entity to use or operate the Real Property. M. It will supply whatever funds are needed in addition to the LRIP Grant to complete and fully pay for the Project. N. The Construction Items will be completed substantially in accordance with the Construction Contract Documents by the Completion Date and all such items will be situated entirely on the Real Property. O. It will require the Contractor or Contractors to comply with all rules, regulations, ordinances, and laws bearing on its performance under the Construction Contract Documents. P. It shall furnish such satisfactory evidence regarding the representations and warranties described herein as may be required and requested by either MnDOT or the Commissioner. Q. It has made no material false statement or misstatement of fact in connection with its receipt of the G.O. Grant, and all the information it has submitted or will submit to the State Entity or Commissioner of MMB relating to the G.O. Grant or the disbursement of any of the G.O. Grant is and will be true and correct. Section 2.07 Event(s) of Default. The following events shall, unless waived in writing by MnDOT and the Commissioner, constitute an Event of Default under the Agreement upon either MnDOT or the Commissioner giving the Public Entity 30 days’ written notice of such event and the Public Entity’s failure to cure such event during such 30-day time period for those Events of Default that can be cured within 30 days or within whatever time period is needed to cure those Events of Default that cannot be cured within 30 days as long as the Public Entity is using its best efforts to cure and is making reasonable progress in curing such Events of Default; however, in no event shall the time period to cure any Event of Default exceed six (6) months unless otherwise consented to, in writing, by MnDOT and the Commissioner. A. If any representation, covenant, or warranty made by the Public Entity herein or in any other document furnished pursuant to the Agreement, or to induce MnDOT to disburse the LRIP Grant, shall prove to have been untrue or incorrect in any material respect or materially misleading as of the time such representation, covenant, or warranty was made. MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 15 B. If the Public Entity fails to fully comply with any provision, covenant, or warranty contained herein. C. If the Public Entity fails to fully comply with any provision, covenant or warranty contained in Minn. Stat. Sec. 16A.695, the Commissioner’s Order, or Minn. Stat. Sec. 174.52 and all rules related thereto. D. If the Public Entity fails to use the proceeds of the LRIP Grant for the purposes set forth in Section 2.03, the Grant Application, and in accordance with the LRIP. E. If the Public Entity fails to operate the Real Property for the purposes specified in Section 2.04. F. If the Public Entity fails to complete the Project by the Completion Date. G. If the Public Entity sells or transfers any portion of its ownership interest in the Real Property without first obtaining the written consent of both MnDOT and the Commissioner. H. If the Public Entity fails to provide any additional funds needed to fully pay for the Project. I. If the Public Entity fails to supply the funds needed to operate the Real Property in the manner specified in Section 2.04. Notwithstanding the foregoing, any of the above events that cannot be cured shall, unless waived in writing by MnDOT and the Commissioner, constitute an Event of Default under the Agreement immediately upon either MnDOT or the Commissioner giving the Public Entity written notice of such event. Section 2.08 Remedies. Upon the occurrence of an Event of Default and at any time thereafter until such Event of Default is cured to the satisfaction of MnDOT, MnDOT or the Commissioner may enforce any or all of the following remedies. A. MnDOT may refrain from disbursing the LRIP Grant; provided, however, MnDOT may make such disbursements after the occurrence of an Event of Default without waiving its rights and remedies hereunder. B. If the Event of Default involves a sale of the Public Entity’s interest in the Real Property in violation of Minn. Stat. Sec. 16A.695 or the Commissioner’s Order, the Commissioner, as a third party beneficiary of the Agreement, may require that the Public Entity pay the amounts that would have been paid if there had been compliance with such provisions. For other Events of Default, the Commissioner may require that the Outstanding Balance of the LRIP Grant be returned to it. C. Either MnDOT or the Commissioner, as a third party beneficiary of the Agreement, may enforce any additional remedies it may have in law or equity. The rights and remedies specified herein are cumulative and not exclusive of any rights or remedies that MnDOT or the Commissioner would otherwise possess. If the Public Entity does not repay the amounts required to be paid under this Section or under any other provision contained herein within 30 days of demand by the Commissioner, or any amount ordered by a MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 16 court of competent jurisdiction within 30 days of entry of judgment against the Public Entity and in favor of MnDOT and/or the Commissioner, then such amount may, unless precluded by law, be offset against any aids or other monies that the Public Entity is entitled to receive from the State of Minnesota. Section 2.09 Notification of Event of Default. The Public Entity shall furnish to MnDOT and the Commissioner, as soon as possible and in any event within seven (7) days after it has obtained knowledge of the occurrence of each Event of Default, a statement setting forth details of each Event of Default and the action which the Public Entity proposes to take with respect thereto. Section 2.10 Effect of Event of Default. The Agreement shall survive Events of Default and remain in full force and effect, even upon full disbursement of the LRIP Grant, and shall only be terminated under the circumstances set forth in Section 2.11. Section 2.11 Termination of Agreement and Modification of LRIP Grant. A. If the Project is not started within five (5) years after the effective date of the Agreement or the LRIP Grant has not been disbursed within four (4) years after the date the Project was started, MnDOT’ s obligation to fund the LRIP Grant shall terminate. In such event, (i) if none of the LRIP Grant has been disbursed by such date, MnDOT shall have no obligation to fund the LRIP Grant and the Agreement will terminate, and (ii) if some but not all of the LRIP Grant has been disbursed by such date, MnDOT shall have no further obligation to provide any additional funding for the LRIP Grant and the Agreement shall remain in force but shall be modified to reflect the amount of the LRIP Grant that was actually disbursed and the Public Entity is still obligated to complete the Project by the Completion Date. B. The Agreement shall terminate upon the Public Entity’s sale of its interest in the Real Property and transmittal of the required portion of the proceeds of the sale to the Commissioner in compliance with Minn. Stat. Sec. 16A.695 and the Commissioner’s Order, or upon the termination of the Public Entity’s ownership interest in the Real Property if such ownership interest is an easement. Section 2.12 Excess Funds. If the full amount of the G.O. Grant and any matching funds referred to in Section 5.13 are not needed to complete the Project, then, unless language in the G.O. Bonding Legislation indicates otherwise, the G.O. Grant shall be reduced by the amount not needed. Article III COMPLIANCE WITH MINNESOTA STATUTE, SEC. 16A.695 AND THE COMMISSIONER’S ORDER Section 3.01 State Bond Financed Property. The Public Entity acknowledges that its interest in the Real Property is, or when acquired by it will be, “state bond financed property”, as such term is used in Minn. Stat. Sec. 16A.695 and the Commissioner’s Order and, therefore, the provisions contained in such statute and order apply, or will apply, to its interest in the Real Property, even if the LRIP Grant will only pay for a portion of the Project. Section 3.02 Preservation of Tax Exempt Status. In order to preserve the tax-exempt status of the G.O. Bonds, the Public Entity agrees as follows: A. It will not use the Real Property or use or invest the LRIP Grant or any other sums treated as “bond proceeds” under Section 148 of the Code (including “investment proceeds,” “invested MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 17 sinking funds” and “replacement proceeds”) in such a manner as to cause the G.O. Bonds to be classified as “arbitrage bonds” under Code Section 148. B. It will deposit and hold the LRIP Grant in a segregated non-interest-bearing account until such funds are used for payments for the Project. C. It will, upon written request, provide the Commissioner all information required to satisfy the informational requirements set forth in the Code, including Sections 103 and 148, with respect to the G.O. Bonds. D. It will, upon the occurrence of any act or omission by the Public Entity that could cause the interest on the G.O. Bonds to no longer be tax exempt and upon direction from the Commissioner, take such actions and furnish such documents as the Commissioner determines to be necessary to ensure that the interest to be paid on the G.O. Bonds is exempt from federal taxation, which such action may include: (i) compliance with proceedings intended to classify the G.O. Bonds as a “qualified bond” within the meaning of Code Section 141(e), or (ii) changing the nature of the use of the Real Property so that none of the net proceeds of the G.O. Bonds will be deemed to be used, directly or indirectly, in an “unrelated trade or business” or for any “private business use” within the meaning of Code Sections 141(b) and 145(a). E. It will not otherwise use any of the LRIP Grant or take, permit or cause to be taken, or omit to take, any action that would adversely affect the exemption from federal income taxation of the interest on the G.O. Bonds, and if it should take, permit or cause to be taken, or omit to take, as appropriate, any such action, it shall take all lawful actions necessary to correct such actions or omissions promptly upon obtaining knowledge thereof. Section 3.03 Changes to G.O. Compliance Legislation or the Commissioner’s Order. If Minn. Stat. Sec. 16A.695 or the Commissioner’s Order is amended in a manner that reduces any requirement imposed against the Public Entity, or if the Public Entity’s interest in the Real Property becomes exempted from Minn. Stat. Sec. 16A.695 and the Commissioner’s Order, then upon written request by the Public Entity, MnDOT shall execute an amendment to the Agreement to implement such amendment or exempt the Public Entity’s interest in the Real Property from Minn. Stat. Sec. 16A.695 and the Commissioner’s Order. Article IV DISBURSEMENT OF GRANT PROCEEDS Section 4.01 The Advances. MnDOT agrees, on the terms and subject to the conditions set forth herein, to make Advances of the LRIP Grant to the Public Entity from time to time in an aggregate total amount not to exceed the amount of the LRIP Grant. If the amount of LRIP Grant that MnDOT cumulatively disburses hereunder to the Public Entity is less than the amount of the LRIP Grant delineated in Section 1.01, then MnDOT and the Public Entity shall enter into and execute whatever documents MnDOT may request in order to amend or modify this Agreement to reduce the amount of the LRIP Grant to the amount actually disbursed. Provided, however, in accordance with the provisions contained in Section 2.11, MnDOT’s obligation to make Advances shall terminate as of the dates specified in Section 2.11 even if the entire LRIP Grant has not been disbursed by such dates. Advances shall only be for expenses that (i) are for those items of a capital nature delineated in Source and Use of Funds that is attached as Exhibit A, (ii) accrued no earlier than the effective date of the legislation that appropriated the funds that are used to fund the LRIP Grant, or (iii) have otherwise been MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 18 consented to, in writing, by the Commissioner. It is the intent of the parties hereto that the rate of disbursement of the Advances shall not exceed the rate of completion of the Project or the rate of disbursement of the matching funds required, if any, under Section 5.13. Therefore, the cumulative amount of all Advances disbursed by the State Entity at any point in time shall not exceed the portion of the Project that has been completed and the percentage of the matching funds required, if any, under Section 5.13 that have been disbursed as of such point in time. This requirement is expressed by way of the following two formulas: Formula #1: Cumulative Advances < (Program Grant) × (percentage of matching funds, if any, required under Section 5.13 that have been disbursed) Formula #2: Cumulative Advances < (Program Grant) × (percentage of Project completed) Section 4.02 Draw Requisitions. Whenever the Public Entity desires a disbursement of a portion of the LRIP Grant the Public Entity shall submit to MnDOT a Draw Requisition duly executed on behalf of the Public Entity or its designee. Each Draw Requisition with respect to construction items shall be limited to amounts equal to: (i) the total value of the classes of the work by percentage of completion as approved by the Public Entity and MnDOT, plus (ii) the value of materials and equipment not incorporated in the Project but delivered and suitably stored on or off the Real Property in a manner acceptable to MnDOT, less (iii) any applicable retainage, and less (iv) all prior Advances. Notwithstanding anything herein to the contrary, no Advances for materials stored on or off the Real Property will be made by MnDOT unless the Public Entity shall advise MnDOT, in writing, of its intention to so store materials prior to their delivery and MnDOT has not objected thereto. At the time of submission of each Draw Requisition, other than the final Draw Requisition, the Public Entity shall submit to MnDOT such supporting evidence as may be requested by MnDOT to substantiate all payments which are to be made out of the relevant Draw Requisition or to substantiate all payments then made with respect to the Project. The final Draw Requisition shall not be submitted before completion of the Project, including any correction of material defects in workmanship or materials (other than the completion of punch list items). At the time of submission of the final Draw Requisition the Public Entity shall submit to MnDOT: (I) such supporting evidence as may be requested by MnDOT to substantiate all payments which are to be made out of the final Draw Requisition or to substantiate all payments then made with respect to the Project, and (ii) satisfactory evidence that all work requiring inspection by municipal or other governmental authorities having jurisdiction has been duly inspected and approved by such authorities and that all requisite certificates and other approvals have been issued. If on the date an Advance is desired the Public Entity has complied with all requirements of this Agreement and MnDOT approves the relevant Draw Requisition, then MnDOT shall disburse the amount of the requested Advance to the Public Entity. Section 4.03 Additional Funds. If MnDOT shall at any time in good faith determine that the sum of the undisbursed amount of the LRIP Grant plus the amount of all other funds committed to the Project is less than the amount required to pay all costs and expenses of any kind which reasonably may be anticipated in connection with the Project, then MnDOT may send written notice thereof to the Public MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 19 Entity specifying the amount which must be supplied in order to provide sufficient funds to complete the Project. The Public Entity agrees that it will, within 10 calendar days of receipt of any such notice, supply or have some other entity supply the amount of funds specified in MnDOT's notice. Section 4.04 Condition Precedent to Any Advance. The obligation of MnDOT to make any Advance hereunder (including the initial Advance) shall be subject to the following conditions precedent: A. MnDOT shall have received a Draw Requisition for such Advance specifying the amount of funds being requested, which such amount when added to all prior requests for an Advance shall not exceed the amount of the LRIP Grant set forth in Section 1.01. B. No Event of Default under this Agreement or event which would constitute an Event of Default but for the requirement that notice be given or that a period of grace or time elapse shall have occurred and be continuing. C. No determination shall have been made by MnDOT that the amount of funds committed to the Project is less than the amount required to pay all costs and expenses of any kind that may reasonably be anticipated in connection with the Project, or if such a determination has been made and notice thereof sent to the Public Entity under Section 4.03, then the Public Entity has supplied, or has caused some other entity to supply, the necessary funds in accordance with such section or has provided evidence acceptable to MnDOT that sufficient funds are available. D. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity has sufficient funds to fully and completely pay for the Project and all other expenses that may occur in conjunction therewith. E. The Public Entity has supplied to the State Entity all other items that the State Entity may reasonably require Section 4.05 Processing and Disbursement of Advances. The Public Entity acknowledges and agrees as follows: A. Advances are not made prior to completion of work performed on the Project. B. All Advances are processed on a reimbursement basis. C. The Public Entity must first document expenditures to obtain an Advance. D. Reimbursement requests are made on a partial payment basis or when the Project is completed. E. All payments are made following the “Delegated Contract Process or State Aid Payment Request” as requested and approved by the appropriate district state aid engineer. Section 4.06 Construction Inspections. The Public Entity shall be responsible for making its own inspections and observations regarding the completion of the Project, and shall determine to its own satisfaction that all work done or materials supplied have been properly done or supplied in accordance with all contracts that the Public Entity has entered into regarding the completion of the Project. MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 20 Article V MISCELLANEOUS Section 5.01 Insurance. If the Public Entity elects to maintain general comprehensive liability insurance regarding the Real Property, then the Public Entity shall have MnDOT named as an additional named insured therein. Section 5.02 Condemnation. If, after the Public Entity has acquired the ownership interest set forth in Section 2.02, all or any portion of the Real Property is condemned to an extent that the Public Entity can no longer comply with Section 2.04, then the Public Entity shall, at its sole option, either: (i) use the condemnation proceeds to acquire an interest in additional real property needed for the Public Entity to continue to comply with Section 2.04 and to provide whatever additional funds that may be needed for such purposes, or (ii) submit a request to MnDOT and the Commissioner to allow it to sell the remaining portion of its interest in the Real Property. Any condemnation proceeds which are not used to acquire an interest in additional real property shall be applied in accordance with Minn. Stat. Sec. 16A.695 and the Commissioner’s Order as if the Public Entity’s interest in the Real Property had been sold. If the Public Entity elects to sell its interest in the portion of the Real Property that remains after the condemnation, such sale must occur within a reasonable time period after the date the condemnation occurred and the cumulative sum of the condemnation and sale proceeds applied in accordance with Minn. Stat. Sec. 16A.695 and the Commissioner’s Order. If MnDOT receives any condemnation proceeds referred to herein, MnDOT agrees to or pay over to the Public Entity all of such condemnation proceeds so that the Public Entity can comply with the requirements of this Section. Section 5.03 Use, Maintenance, Repair and Alterations. The Public Entity shall not, without the written consent of MnDOT and the Commissioner, (i) permit or allow the use of any of the Real Property for any purpose other than the purposes specified in Section 2.04, (ii) substantially alter any of the Real Property except such alterations as may be required by laws, ordinances or regulations, or such other alterations as may improve the Real Property by increasing its value or which improve its ability to be used for the purposes set forth in Section 2.04, (iii) take any action which would unduly impair or depreciate the value of the Real Property, (iv) abandon the Real Property, or (v) commit or permit any act to be done in or on the Real Property in violation of any law, ordinance or regulation. If the Public Entity fails to maintain the Real Property in accordance with this Section, MnDOT may perform whatever acts and expend whatever funds necessary to so maintain the Real Property, and the Public Entity irrevocably authorizes MnDOT to enter upon the Real Property to perform such acts as may be necessary to so maintain the Real Property. Any actions taken or funds expended by MnDOT shall be at its sole discretion, and nothing contained herein shall require MnDOT to take any action or incur any expense and MnDOT shall not be responsible, or liable to the Public Entity or any other entity, for any such acts that are performed in good faith and not in a negligent manner. Any funds expended by MnDOT pursuant to this Section shall be due and payable on demand by MnDOT and will bear interest from the date of payment by MnDOT at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per year based upon a 365-day year. Section 5.04 Recordkeeping and Reporting. The Public Entity shall maintain books and records pertaining to Project costs and expenses needed to comply with the requirements contained herein, Minn. Stat. Sec. 16A.695, the Commissioner’s Order, and Minn. Stat. Sec. 174.52 and all rules related thereto, and upon request shall allow MnDOT, its auditors, the Legislative Auditor for the State of Minnesota, or the State Auditor for the State of Minnesota, to inspect, audit, copy, or abstract all of such items. The Public MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 21 Entity shall use generally accepted accounting principles in the maintenance of such items, and shall retain all of such books and records for a period of six years after the date that the Project is fully completed and placed into operation. Section 5.05 Inspections by MnDOT. The Public Entity shall allow MnDOT to inspect the Real Property upon reasonable request by MnDOT and without interfering with the normal use of the Real Property. Section 5.06 Liability. The Public Entity and MnDOT agree that each will be responsible for its own acts and the results thereof to the extent authorized by law, and neither shall be responsible for the acts of the other party and the results thereof. The liability of MnDOT and the Commissioner is governed by the provisions of Minn. Stat. Sec. 3.736. If the Public Entity is a “municipality” as that term is used in Minn. Stat. Chapter 466, then the liability of the Public Entity is governed by the provisions of Chapter 466. The Public Entity’s liability hereunder shall not be limited to the extent of insurance carried by or provided by the Public Entity, or subject to any exclusion from coverage in any insurance policy. Section 5.07 Relationship of the Parties. Nothing contained in the Agreement is to be construed as establishing a relationship of co-partners or joint venture among the Public Entity, MnDOT, or the Commissioner, nor shall the Public Entity be considered to be an agent, representative, or employee of MnDOT, the Commissioner, or the State of Minnesota in the performance of the Agreement or the Project. No employee of the Public Entity or other person engaging in the performance of the Agreement or the Project shall be deemed have any contractual relationship with MnDOT, the Commissioner, or the State of Minnesota and shall not be considered an employee of any of those entities. Any claims that may arise on behalf of said employees or other persons out of employment or alleged employment, including claims under the Workers’ Compensation Act of the State of Minnesota, claims of discrimination against the Public Entity or its officers, agents, contractors, or employees shall in no way be the responsibility of MnDOT, the Commissioner, or the State of Minnesota. Such employees or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from MnDOT, the Commissioner, or the State of Minnesota, including tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits. Section 5.08 Notices. In addition to any notice required under applicable law to be given in another manner, any notices required hereunder must be in writing and personally served or sent by prepaid, registered, or certified mail (return receipt requested), to the address of the party specified below or to such different address as may in the future be specified by a party by written notice to the others: To the Public Entity: At the address indicated on the first page of the Agreement. To MnDOT at: Minnesota Department of Transportation Office of State Aid 395 John Ireland Blvd., MS 500 Saint Paul, MN 55155 Attention: Marc Briese, State Aid Programs Engineer To the Commissioner at: Minnesota Management & Budget 400 Centennial Office Bldg. 658 Cedar St. St. Paul, MN 55155 Attention: Commissioner MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 22 Section 5.09 Assignment or Modification. Neither the Public Entity nor MnDOT may assign any of its rights or obligations under the Agreement without the prior written consent of the other party. Section 5.10 Waiver. Neither the failure by the Public Entity, MnDOT, or the Commissioner, as a third party beneficiary of the Agreement, in one or more instances to insist upon the complete observance or performance of any provision hereof, nor the failure of the Public Entity, MnDOT, or the Commissioner to exercise any right or remedy conferred hereunder or afforded by law shall be construed as waiving any breach of such provision or the right to exercise such right or remedy thereafter. In addition, no delay by any of the Public Entity, MnDOT, or the Commissioner in exercising any right or remedy hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or further exercise thereof or the exercise of any other right or remedy. Section 5.11 Choice of Law and Venue. All matters relating to the validity, interpretation, performance, or enforcement of the Agreement shall be determined in accordance with the laws of the State of Minnesota. All legal actions arising from any provision of the Agreement shall be initiated and venued in the State of Minnesota District Court located in St. Paul, Minnesota. Section 5.12 Severability. If any provision of the Agreement is finally judged by any court to be invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted, performed, and enforced as if the invalid provision did not appear herein. Section 5.13 Matching Funds. Any matching funds as shown on Page 1 of the Grant Agreement that are required to be obtained and supplied by the Public Entity must either be in the form of (i) cash monies, (ii) legally binding commitments for money, or (iii) equivalent funds or contributions, including equity, which have been or will be used to pay for the Project. The Public Entity shall supply to MnDOT whatever documentation MnDOT may request to substantiate the availability and source of any matching funds. Section 5.14 Sources and Uses of Funds. The Public Entity represents to MnDOT and the Commissioner that the Sources and Uses of Funds Schedule attached as Exhibit A accurately shows the total cost of the Project and all of the funds that are available for the completion of the Project. The Public Entity will supply any other information and documentation that MnDOT or the Commissioner may request to support or explain any of the information contained in the Sources and Uses of Funds Schedule. If any of the funds shown in the Sources and Uses of Funds Schedule have conditions precedent to the release of such funds, the Public Entity must provide to MnDOT a detailed description of such conditions and what is being done to satisfy such conditions. Section 5.15 Project Completion Schedule. The Public Entity represents to MnDOT and the Commissioner that the Project Completion Schedule attached as Exhibit B correctly and accurately sets forth the projected schedule for the completion of the Project. Section 5.16 Third-Party Beneficiary. The Governmental Program will benefit the State of Minnesota and the provisions and requirements contained herein are for the benefit of both the State Entity and the State of Minnesota. Therefore, the State of Minnesota, by and through its Commissioner of MMB, is and shall be a third-party beneficiary of this Agreement. Section 5.17 Public Entity Tasks. Any tasks that the Agreement imposes upon the Public Entity may be performed by such other entity as the Public Entity may select or designate, provided that the failure of such other entity to perform said tasks shall be deemed to be a failure to perform by the Public Entity. MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 23 Section 5.18 Data Practices. The Public Entity agrees with respect to any data that it possesses regarding the G.O. Grant or the Project to comply with all of the provisions and restrictions contained in the Minnesota Government Data Practices Act contained in Minnesota Statutes Chapter 13, as such may subsequently be amended or replaced from time to time. Section 5.19 Non-Discrimination. The Public Entity agrees to not engage in discriminatory employment practices regarding the Project and it shall fully comply with all of the provisions contained in Minnesota Statutes Chapters 363A and 181, as such may subsequently be amended or replaced from time to time. Section 5.20 Worker’s Compensation. The Public Entity agrees to comply with all of the provisions relating to worker’s compensation contained in Minn. Stat. Secs. 176.181 subd. 2 and 176.182, as they may be amended or replaced from time to time with respect to the Project. Section 5.21 Antitrust Claims. The Public Entity hereby assigns to MnDOT and the Commissioner of MMB all claims it may have for over charges as to goods or services provided with respect to the Project that arise under the antitrust laws of the State of Minnesota or of the United States of America. Section 5.22 Prevailing Wages. The Public Entity agrees to comply with all of the applicable provisions contained in Minnesota Statutes Chapter 177, and specifically those provisions contained in Minn. Stat.§. 177.41 through 177.435 as they may be amended or replaced from time to time with respect to the Project. By agreeing to this provision, the Public Entity is not acknowledging or agreeing that the cited provisions apply to the Project. Section 5.23 Entire Agreement. The Agreement and all of the exhibits attached thereto embody the entire agreement between the Public Entity and MnDOT, and there are no other agreements, either oral or written, between the Public Entity and MnDOT on the subject matter hereof. Section 5.24 E-Verification. The Public Entity agrees and acknowledges that it is aware of Minn.Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such order. Section 5.25 Telecommunications Certification. If federal funds are included in Exhibit A, by signing this agreement Public Entity certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), Public Entity does not and will not use any equipment, system, or service that uses “covered telecommunications equipment or services” (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Public Entity will include this certification as a flow down clause in any contract related to this agreement. Section 5.26 Title VI/Non-discrimination Assurances. Public Entity agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs- public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=11149035. Public Entity will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. MnDOT may conduct a review of the Public Entity’s compliance with this provision. The Public Entity must cooperate with MnDOT throughout the review process by supplying all requested information and MnDOT Agreement No. 1035269 SAP No. 056-634-011 Revised October 2020 24 documentation to MnDOT, making Public Entity staff and officials available for meetings as requested, and correcting any areas of non-compliance as determined by MnDOT. In Recognition of Representative Bud Nornes’ Public Service as a Minnesota House of Representative for District 8A Otter Tail County Resolution No. 2020- December 15, 2020 The following resolution is offered by the Board of Otter Tail County Commissioners, who moved to recognize and celebrate the public service of Representative Bud Nornes, MN House District 8A. WHEREAS, Representative Nornes was elected to office in 1996 and has served in the MN House of Representatives for twenty-four years. WHEREAS, during Representative Nornes’s public service, he has secured several local projects, including the Fergus Falls Public Library, Glendalough State Park’s visitor and trail center, Little McDonald-Kerbs-Paul/Devils-Little Devils Outlet System, Perham Community Center, 60-Bed Residential Treatment Center in Fergus Falls, the Bigwood Event Center, Perham to Pelican Rapids Regional Trail and Fergus Falls’ riverfront corridor development. WHEREAS, Representative Norne’s public service also includes, but not limited to, a range of committee work, including: • The Education, Agriculture, and Finance Committees. • Chairman of the House’s committee on higher education and the Republican lead on the House’s Higher Education Finance and Policy Division showing his commitment to schools and students. WHEREAS, while Representative Nornes has devoted the past 24 years to serving the public, his kindness, warmth, honesty, and willingness to listen has always been appreciated in serving constituents’ needs. While he served in St. Paul, he never lost sight of the importance of representing and serving the individual needs of the people who lived in his district. THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners recognizes the many years of public service, governance, dedication, and devotion provided by Representative Nornes, and we express our utmost gratitude and appreciation for his many years of dedicated public service to the residents of Otter Tail County and the State of Minnesota. The motion for the adoption of the foregoing resolution was introduced by Commissioner ______, duly seconded by Commissioner ______, and, after discussion and commendation thereof and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, Minnesota, this 15th day of December 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _____________________ By: __________________________________ Attest: _________________________ Lee Rogness, Chair Nicole Hansen, Clerk LETTER OF INTENT TO CONVEY LAND This non-binding Letter of Intent (“LOI”) is made as of this day of December, 2020, by and between Pelican River Land Co., LLC, a limited liability company under the laws of the State of Delaware, (“Grantor”) and Otter Tail County, centrally located in Fergus Falls, MN, (“Grantee”), referred to individually or collectively as “Party” or “Parties.” RECITALS WHEREAS, the Grantor is the owner of the real property legally described in Exhibit A and generally depicted on the “Property Map” in Exhibit B, referred to herein as the “Property;” and WHEREAS, the Property consists of approximately 165 acres of real property located in Otter Tail County, Minnesota, including approximately 117 acres of forest, 30 acres of grassland, 11 acres of open water, and 7acres of wetland, and WHEREAS, as set forth on Exhibit C, the Grantor and the Minnesota Land Trust (“Land Trust”) have entered into a perpetual conservation easement (“Easement”) encumbering the Property, and WHEREAS, Grantor desires to convey the Property subject to the Easement to the Grantee for the sole purpose of a public park, and WHEREAS, the Grantee wishes to accept the Property for use as a public park. NOW THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Grantor and Grantee (“Parties”) agree as follows: 1. THE TERMS. a. The Grantee will develop a master park plan that is consistent with the terms of the Easement, incorporates public input, meets minimum master plan standards of the Greater Minnesota Parks and Trails Commission and is acceptable to the Land Trust. b. Subject to mutually acceptable conveyance documents, the Grantee, upon completion and acceptance by the Parties of a master plan that is mutually agreeable by the Parties and Land Trust, will enter into a mutually acceptable purchase agreement for the Property. (“Purchase Agreement”). c. The Purchase Agreement, if agreed to by the Parties, will include a conveyance of the Property by the Grantor to the Grantee for the total sum of Ten Dollars ($10.00). d. The Grantee agrees to use and manage the Property as a park for the benefit of the public and in accordance with the Easement. 2. DEDICATIONS AND EASEMENTS. After the date of this LOI until its Termination (as set forth below), Grantor agrees to not dedicate, gift, transfer, mortgage or convey any interest in the Property without written consent from the Grantee. 3. TESTS. The Grantor shall, upon the execution of this LOI, furnish to the Grantee, any and all documents or reports which each party has in its possession which cover all or any portion of the Property to be conveyed with regard to any previous environmental audit, a professional wetlands delineation, professional floodplain analysis, survey, grading and soil tests (collectively “Tests”). If the Grantee determines additional information or tests are needed the Parties will cooperate to complete these tests, but the Grantee will, in any case, bear any of the costs associated thereto. Grantee shall not conduct any physical inspections or invasive tests without the prior written consent of the Grantor and in accordance with the conditions of the Grantor at the time the additional physical inspections or invasive tests are conducted. 4. TAXES. Real estate taxes, if any, on the Property prior to the date of Closing shall be paid by Grantor. Real estate taxes, if any, on the Property after the date of Closing shall be paid by Grantee. The taxes, if any, for the year of the date of Closing shall be prorated based upon the then most current property valuations and upon the most current tax rate as determined by law. 5. TERMINATION. This LOI shall terminate on December 31, 2021 and shall thereafter be void unless the Parties have entered into a mutually acceptable purchase agreement for the Property. 6. RISK OF LOSS. Risk of loss or damage to the Property shall rest with Grantor until the time of delivery of possession. 7. NO REAL ESTATE COMMISSION AND FINDER’S FEE. The parties agree that no party hereto shall be liable for any real estate broker’s commission, agent’s commission, or finder’s fee, in connection with the transaction contemplated by this LOI. Each party warrants to the other party that it shall indemnify and hold harmless for any and all claims of any person for broker’s or agent’s commissions or finder’s fees in connection with this transaction. 8. CONDITION OF PROPERTY. Grantee acknowledges that its representatives or agents have examined the Property prior to entering into this LOI. This LOI is based upon Grantee’s inspection of the Property and not upon any representation or warranties or conditions by Grantor’s agents. Grantee acknowledges that if the Parties agree to a purchase agreement, the purchase agreement will include that the Grantor is conveying the Property on an “AS-IS” basis, except for the warranties and representations as expressly provided in the purchase agreement. 9. DEFAULT. Time is agreed to be of the essence. In the event either party fails to comply with any of the material terms hereof, then the other party may declare a default and as its sole and exclusive remedy may terminate this LOI. 10. ASSIGNMENT. Grantee shall not assign any portion of its rights hereunder without written consent of Grantor. 11. NON – BINDING. This LOI shall be non-binding and shall not be interpreted or construed as requiring either the Grantor or the Grantee to enter into a purchase agreement related to the Property. Nothing contained herein shall be construed as requiring the Grantor to convey the Property or any interest in the Property to the Grantee. This LOI shall not be recorded and shall not constitute an interest in the Property. 12. FURTHER ASSURANCES. The Parties agree to use their best efforts in cooperation to carry out the intent of this LOI, provided that nothing contained herein shall be construed as requiring the Grantor or the Grantee to enter into a binding purchase agreement for the Property 13. INTERPRETATIONS. Any uncertainty or ambiguity existing herein shall not be interpreted against either party because such party prepared any portion of this LOI, but shall be interpreted according to the application of rules of interpretation of contracts generally. 14. ENTIRE AGREEMENT. This LOI contains the entire LOI of the parties relating to the transaction contemplated hereby, and all prior or contemporaneous LOIs, understandings, representations, warranties and statements, oral or written, are merged herein. This LOI cannot be modified or altered unless reduced to writing and consented to by all the undersigned parties. 15. NOTICE AND DEMANDS. Notice, demand, or other communication mandated by this LOI by either party to the other shall be sufficiently given or delivered if it is sent by registered or certified mail, postage prepaid, return receipt requested, or delivered personally to the Party as follows If to Grantor: If to Grantee: Pelican River Land Co. LLC c/o MidAmerica Capital Partners, LLC Attn: Dean Hoffrogge 2104 Hastings Avenue, Suite 200 Newport, MN 55055 With a copy to Howard Roston Fredrikson & Byron, P.A. 200 South Sixth Street #4000 Minneapolis, MN 55402 16. EXECUTION IN COUNTERPARTS. This LOI may be executed in two or more counterparts, each of which shall be an original but all of which shall constitute one and the same instrument. 17. GOVERNING LAW. All aspects of this LOI shall be governed by the laws of the State of Minnesota. 18. SUCCESSORS AND ASSIGNS. This LOI shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legatees, devisees, personal representatives, successors and assigns. 19. LAND TRUST. Grantee acknowledges that this LOI will be provided to the Land Trust. IN WITNESS WHEREOF, the Grantor and the Grantee have caused this LOI to be executed by their respective officers thereunto duly authorized, Pelican River Land Co., LLC By Name Title Otter Tail County By Name Title EXHIBIT A EXHIBIT B EXHIBIT C www.srfconsulting.com 3701 Wayzata Boulevard, Suite 100 | Minneapolis, MN 55416-3791 | 763.475.0010 Equal Employment Opportunity / Affirmative Action Employer SRF 14182.PP December 2, 2020 Nick Leonard Deputy County Administrator Otter Tail County 505 Court Street South Fergus Falls, MN 56537 Subject: Proposal for Professional Services for New County Park Master Plan Mr. Leonard: Based on your request, SRF Consulting Group, Inc. (SRF) is pleased to submit this proposal to provide professional services for completion of a new County Park Master Plan. Scope of Services We propose to carry out the work (“Scope of Services”), set forth in Attachment B, attached hereto and incorporated into this Agreement. The scope of services includes the tasks required to complete the Master Plan for future expansion and development of new County Park on Pelican Lake. Project Management is included to account for coordination with staff, the property owner and Minnesota Land Trust. Consistent with the Greater Minnesota Regional Parks and Trails Commission (GMRPTC) guidelines for the development of master plans for regional facilities, SRF has identified the following tasks to be completed:  Task 1 – Project Kickoff / Gather Information.  Task 2 – Site Analysis, Issues & Opportunities and Framework Plan  Task 3 – Public Services / Infrastructure Assessment.  Task 4 – Vision, Trends & Public Values.  Task 5 – Concept Development.  Task 6 – Stewardship and Operations Plan.  Task 7 – Development Master Plan.  Task 8 – Programming Plan & Research Plan.  Task 9 – Ecological & Land Resources Plan.  Task 10 – Implementation, Management & Sustainability Plan.  Task 11 – Stakeholder Outreach and Public Meetings. As an optional task, SRF can contract with an archaeologist to conduct a Section 106 review of cultural resources at the park. This information is not required by the GMRPTC but will be required by the DNR if funding is allocated for work at the park under a Parks Legacy Grant. Nick Leonard December 2, 2020 Otter Tail County Page 2 Assumptions Assumptions are included in Attachment B. Schedule We will complete this work within a mutually agreed-upon time schedule. Basis of Payment/Budget We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost, and mileage will be billed at the current allowable IRS rate for business miles. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. Based on our understanding of the project and our scope of services, we estimate the cost of our services to be $53,505, which includes both time and expenses. See Attachment B – Scope of Services and Person-Hour Estimates for a breakdown of our services. Changes in the Scope of Services It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out-of-scope work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. Standard Terms and Conditions The attached Standard Terms and Conditions (Attachment A) and Scope of Services (Attachment B), together with this proposal for professional services, constitute the entire agreement between the Client and SRF Consulting Group, Inc. and supersede all prior written or oral understandings. This agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument. Nick Leonard December 2, 2020 Otter Tail County Page 3 Acceptance/Notice to Proceed A signed copy of this proposal, mailed or emailed to our office, will serve as acceptance of this proposal and our notice to proceed. The email address is mmcgarvey@srfconsulting.com. We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INC. Michael P. McGarvey, ASLA, PLA Principal MPG/rb Attachment A – Standard Terms and Conditions Attachment B – Scope of Services and Person-Hour Estimate Approved (Otter Tail County) (signature) Name Title Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. S:\Marketing\Proposals\2020 Letter Proposals\14182.PP Otter Tail County Park\14182.PP Otter Tail County- County Park_proposal letter_V2.docx 12/2/2020 EXHIBIT "A" - WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 1 CLIENT:OTTER TAIL COUNTY SRF CONSULTING GROUP, INC. PROJECT:NEW COUNTY PARK MASTER PLAN ***** E S T I M A T E D P E R S O N - H O U R S ***** TOTAL FEE TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOC.SR. PROF.PROF.TECH.CLERICAL HOURS TOTALS 1.0 PROJECT KICK-OFF / GATHER INFORMATION Assumptions:Assume no additional site surveys. Master Plan will be based on readily available aerials photos, LIDAR and GIS data. 1.1 Meeting: Project kick-off meeting with County staff, property owner and Minnesota Land Trust (Project Mangment Team (PMT)).8 8 0 0 0 0 0 16 -Review the County's/Owner's general plans, goals for the park. -Visit the site. 1.2 Collect pertinent site data from County staff and Owner, including boundary information, topographic mapping, site aerials, geotechnical information and existing and proposed utilities. 0 0 0 0 4 0 0 4 1.3 Construct a base map drawn to scale illustrating:0 0 0 0 4 2 0 6 -Site boundaries, roadways and legal easements with available data -Property lot lines and adjacent property ownership-Existing or proposed utilities -Significant physical features and vegetation -Existing park development SUBTOTAL - TASK 1.0 8 8 0 0 8 2 0 26 $3,578 2.0 SITE ANALYSIS, ISSUES & OPPORTUNITIES AND FRAMEWORK PLAN 2.1 Complete inventory and analysis for the park evaluating access and circulation, topography, view sheds, existing park boundaries, road right-of-way, and natural resources. 2 0 0 0 8 2 0 12 2.2 Identify issues and opportunities for the master plan.4 2 2 2 0 0 0 10 2.3 Develop a design framework plan to guide the development of the master plan and schematic design effort.4 0 0 0 12 0 0 16 -Design framework plan will be based on project base map. 2.4 Modify the design framework plan as necessary after comment and feedback from the PMT.2 0 0 0 6 0 0 8 11.1 Two (2) Project Steering Committee (PSC) / meetings during framework plan phase.8 16 0 0 0 0 0 24 -Assume 8 hours per meeting with travel. SUBTOTAL - TASK 2.0 20 18 2 2 26 2 0 70 $9,344 CONSULTANT: SRF CONSULTING GROUP, INC.Otter Tail County New County Park 201118_V2.xls ENGINEERS AND PLANNERS MINNEAPOLIS, MN. 12/2/2020 EXHIBIT "A" - WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 2 CLIENT:OTTER TAIL COUNTY SRF CONSULTING GROUP, INC. PROJECT:NEW COUNTY PARK MASTER PLAN ***** E S T I M A T E D P E R S O N - H O U R S ***** TOTAL FEE TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOC.SR. PROF.PROF.TECH.CLERICAL HOURS TOTALS CONSULTANT: 3.0 PUBLIC SERVICES / INFRASTRUCTURE ASSESSMENT 3.1 Analyze the existing utility services and provide recommendations for utility infrastructure improvements.0 0 2 6 4 0 0 12 3.2 Analyze existing facilities including parking, roadway and traffic circulation, and trail crossings for needed improvements. 0 0 0 2 2 0 0 4 SUBTOTAL - TASK 3.0 0 0 2 8 6 0 0 16 $1,506 4.0 VISION, TRENDS & PUBLIC VALUES 4.1 Develop a vision statement for the park.0 3 0 4 4 0 0 11-Research and include in the vision the demographics influencing demand, recreation trends, public health values and economic development opportunities. SUBTOTAL - TASK 4.0 0 3 0 4 4 0 0 11 $1,155 5.0 CONCEPT DEVELOPMENT 5.1 Develop and refine concept plans and associated graphics as an outgrowth of stakeholder input, site analysis and issues and opportunities. Design outcomes will also address integration of natural resource areas. 1 4 8 8 24 0 0 45 -Up to two (2) alternative concepts will be developed, as needed and refined to a preferred alternative that will be included in the Development Master Plan. 5.2 Prepare additional plan graphic enlargements to communicate design 1 3 0 0 8 0 0 12 5.3 Prepare graphics, presentation boards and other documentation for the master plan-phase public open house.0 2 0 0 6 0 0 8 SUBTOTAL - TASK 5.0 2 9 8 8 38 0 0 65 $6,639 6.0 STEWARDSHIP & OPERATIONS PLAN 6.1 Provide recommendations for reducing operations and maintenance costs through cost effective and sustainable design strategies and initiatives. 1 3 0 2 2 2 0 10 -Elements to be reviewed include basic maintenance operations, staffing, energy use for new infrastructure, life-cycle projections for capital elements. SUBTOTAL - TASK 6.0 1 3 0 2 2 2 0 10 $1,156 SRF CONSULTING GROUP, INC.Otter Tail County New County Park 201118_V2.xls ENGINEERS AND PLANNERS MINNEAPOLIS, MN. 12/2/2020 EXHIBIT "A" - WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 3 CLIENT:OTTER TAIL COUNTY SRF CONSULTING GROUP, INC. PROJECT:NEW COUNTY PARK MASTER PLAN ***** E S T I M A T E D P E R S O N - H O U R S ***** TOTAL FEE TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOC.SR. PROF.PROF.TECH.CLERICAL HOURS TOTALS CONSULTANT: 7.0 DEVELOPMENT MASTER PLAN 7.1 Write and produce the master plan document including an executive summary to meet the requirements of the Greater Minnesota Regional Parks and Trails Commission guidelines for master plans as outlined in their strategic plan. 6 12 8 24 24 0 4 78 -Draft documents at 75% and 95% completion levels will be presented to staff and the PMT for review. -A final master plan document will be prepared after incorporating review comments. -Two hard copies and a pdf digital copy of the final master plan will be delivered to the County. -Assist the County in uploading document information to the Greater Minnesota Regional Parks and Trails Commission (GMRPTC) document portal SUBTOTAL - TASK 7.0 6 12 8 24 24 0 4 78 $8,434 8.0 PROGRAMMING PLAN & RESEARCH PLAN 8.1 Describe the type of programs that are envisioned along with identifying the agency responsible for implementing the programming. 1 4 0 0 4 0 0 9 8.2 Develop a research plan that tracks visitation counts, use profiles, recreation demands to meet the needs of the County and of the GMRPTC 0 0 0 0 4 0 0 4 SUBTOTAL - TASK 8.0 1 4 0 0 8 0 0 13 $1,465 9.0 ECOLOGICAL & LAND RESOURCES PLAN 9.1 Identify and describe the natural resources at the site and a strategy for protecting and managing the land and water resources (at a master plan level). 0 0 2 4 0 2 0 8 9.2 Map key natural, cultural and historic resource features using the Minnesota Land Cover Classification System, Minnesota County Biological Survey and the Natural Heritage Information System resources) 0 0 2 4 0 6 0 12 SUBTOTAL - TASK 9.0 0 0 4 8 0 8 0 20 $1,876 SRF CONSULTING GROUP, INC.Otter Tail County New County Park 201118_V2.xls ENGINEERS AND PLANNERS MINNEAPOLIS, MN. 12/2/2020 EXHIBIT "A" - WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 4 CLIENT:OTTER TAIL COUNTY SRF CONSULTING GROUP, INC. PROJECT:NEW COUNTY PARK MASTER PLAN ***** E S T I M A T E D P E R S O N - H O U R S ***** TOTAL FEE TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOC.SR. PROF.PROF.TECH.CLERICAL HOURS TOTALS CONSULTANT: 10.0 IMPLEMENTATION, MANAGEMENT & SUSTAINABILITY PLAN 10.1 Prepare an overall implementation strategy for the park including cost projections for acquisition, development, operations and maintenance.0 2 0 0 3 0 0 5 10.2 Prepare a phasing plan for implementation of capital improvements and Identify park improvement priorities. 0 1 0 0 2 0 0 3 10.3 Coordinate review of the implementation strategies with the PMT.0 2 0 0 0 0 0 2 10.4 Prepare preliminary cost estimate including proposed park facility improvements, natural resource management issues, trail and roadway construction costs. 0 8 0 0 0 0 0 8 10.5 Prepare a capital improvement program with estimated schedule and costs for all facility improvements. 0 4 0 0 0 0 0 4 SUBTOTAL - TASK 10.0 0 17 0 0 5 0 0 22 $2,837 11.0 STAKEHOLDER OUTREACH / PUBLIC MEETINGSTravel time to Otter Tail County is included in estimated hours for outreach and public meeting tasks (assumes 6 hours round-trip travel time per visit). In the event that engagement is still online, travel time is diverted to development of online surveys and presentations. 11.1 Two (2) public Open House meetings during master plan phase.18 18 0 0 0 0 0 36 -Assume 9 hours with travel. 11.2 Two (2) PSC meetings during refined master plan phase.0 16 0 0 0 0 0 16 -Assume 8 hours per meeting with travel. 11.3 Two (2) Pop-up meetings.0 8 0 0 16 0 0 24 -Assume 8 hours with travel. 11.4 Attend one (1) County Board meeting to present master plan and schematic design.8 8 0 0 0 0 0 16 -Assume 8 hours per meeting with travel. SUBTOTAL - TASK 11.0 26 50 0 0 16 0 0 92 $13,580 TOTAL ESTIMATED PERSON HOURS 64 124 24 56 137 14 4 423 AVERAGE HOURLY BILLING RATE $197 $141 $109 $95 $88 $85 $74 ESTIMATED LABOR & OVERHEAD $12,608 $17,484 $2,616 $5,320 $12,056 $1,190 $296 $51,570 ESTIMATED DIRECT NON-SALARY EXPENSES $1,935 TOTAL ESTIMATED FEE $53,505========= SRF CONSULTING GROUP, INC.Otter Tail County New County Park 201118_V2.xls ENGINEERS AND PLANNERS MINNEAPOLIS, MN. 12/2/2020 EXHIBIT "A" - WORK TASKS AND PERSON-HOUR ESTIMATE PAGE 5 CLIENT:OTTER TAIL COUNTY SRF CONSULTING GROUP, INC. PROJECT:NEW COUNTY PARK MASTER PLAN ***** E S T I M A T E D P E R S O N - H O U R S ***** TOTAL FEE TASK NO. WORK TASK DESCRIPTION PRINCIPAL SR. ASSOC.ASSOC.SR. PROF.PROF.TECH.CLERICAL HOURS TOTALS CONSULTANT: ESTIMATE OF DIRECT NON-SALARY EXPENSES: MILEAGE:2000 Miles @ $0.585 $1,170 Meeting Supplies $500LodgingMeals12Each @ $20.00 $240 REPRODUCTION:Printing 250 Copies @ $0.10 $25 SUB-CONSULTANTS:$0 ESTIMATED DIRECT NON-SALARY EXPENSES $1,935 ======= SRF CONSULTING GROUP, INC.Otter Tail County New County Park 201118_V2.xls ENGINEERS AND PLANNERS MINNEAPOLIS, MN. COMMUNICATIONS & PUBLIC RELATIONS POLICY OTTER TAIL COUNTY - MINNESOTA SECTION1 TABLE OF CONTENTS SECTION 1: COMMUNICATIONS & PUBLIC RELATIONS POLICY INTRODUCTION .........................................................................3 COMMUNICATIONS & PUBLIC RELATIONS ROLES AND RESPONSIBILITIES ................................................3 E-Government Administrator ...............................................................3 Graphics and Communications Professional ...................................3 Public Information Officer (PIO) ...........................................................3 Sheriff’s Office Public Information ......................................................4 Communications Liaison ........................................................................4 PRESS RELEASE ..........................................................................4 MEDIA INQUIRIES ......................................................................4 Routine Media Inquiries ..........................................................................4 Non-Routine, Controversial, Sensitive Topic or Emergency Media Inquiries ...................................................................5 COUNTY WEBSITE ......................................................................5 EMAIL SIGNATURES ...................................................................5 County Emails .............................................................................................5 Signature Example ....................................................................................6 INTERNAL COMMUNICATIONS .................................................6 PROFESSIONAL VENDOR PRODUCED VIDEOS .......................6 SOCIAL MEDIA ............................................................................7 APPROPRIATE AND PERSONAL USE ........................................7 SECTION 2: BRAND STANDARDS ..............................................8 INTRODUCTION Otter Tail County seeks to inform its residents, businesses, employees, and visitors by engaging in proactive and collaborative communications. Effective communication and public relations will project the mission, vision, and values of the County to employees and external stakeholders. This policy recognizes that our communications strategy must be as diverse as the audience. The County will utilize mass communication to broaden the reach and awareness of information, enhance the image of the County, and engage stakeholders. Therefore, the communication tools should provide clear, transparent, and professional information conveyed to employees, residents, and stakeholders. COMMUNICATIONS & PUBLIC RELATIONS ROLES AND RESPONSIBILITIES Under the direction of the Deputy Administrator, Communications & Public Relations will: Ű Promote Otter Tail County and its programs and services. Ű Develop, manage, and implement effective messages and content for the County websites, media, and social media platforms, including internal communication platforms. Ű Assist County leadership, and staff with effective public relations and communications. Ű Develop and implement communications strategies that adhere to brand standards. Ű Market internal and external events and programs. E-GOVERNMENT ADMINISTRATOR The E-Government Administrator’s role is to design, construct, monitor analytics, and maintain Otter Tail County’s dashboard and website. This position oversees the technical aspects of the websites’ Content Management Systems and assists team members with research, planning and implementation of new web related technologies. The E-Government Administrator provides training, technical guidance, audits ADA compliance, and assists in the creation of original content such as photography and videography. GRAPHICS AND COMMUNICATIONS PROFESSIONAL The Graphics and Communications Professional serves as the countywide expert for maintaining and enhancing the County’s brand, ensuring consistency in branding, logo management, graphic design, use of photography and video, public exhibits, and user functionality. This position conceptualizes, refines, and creates visual and/or digital products for external and internal audiences adhering to the brand standards. The Graphics and Communications Professional provides design and direction for collateral, web, social media, product packaging, promotional items, digital billboard, and other visual, external communications for the County and contracted organizations. PUBLIC INFORMATION OFFICER (PIO) The PIO serves as the countywide expert for developing and facilitating communication between the County and the public to promote the County to appropriate audiences. This position creates, collects, and disseminates a variety of content including but not limited to press releases, social media, website, video, PAGE | 3 advertising, internal news, and signage. The PIO facilitates communications with media representatives and staff by serving as a spokesperson to provide information and direct questions and talking points to appropriate staff. The PIO also carries out the duties outlined in the County Emergency Operations Plan. SHERIFF’S OFFICE PUBLIC INFORMATION The Sheriff and their designee will provide information regarding department activities directly to the news media. Information for dissemination on the website, social media sites and other platforms may be sent to the Communications and Public Relations Team or posted directly in accordance with the Standard Operating Procedures. COMMUNICATIONS LIAISON Communications Liaisons will work closely with the Communications and Public Relations team. The role of a Communications Liaison is to support the county’s communication goals and objectives. They will do this by championing county culture and communicating internal news, policies, and other information to their departmental colleagues. They will also support the communications objectives by making timely updates to the website, collecting departmental information for external dissemination, and contributing ideas/ solutions to promote continuous improvement of the internal and external communication of the county. PRESS RELEASES Proactive media is content that is initiated to inform the public about county business, activities, actions, and other important information. Press releases may be written by County spokespersons but must be approved and sent by the PIO to media outlets. Ű Press releases are submitted to the media outlet by the PIO or their designee using standard AP guidelines and branding standards. Ű All press releases will be shared with the Board of Commissioners, County Administrator, and Deputy County Administrator. MEDIA INQUIRIES ROUTINE MEDIA INQUIRIES For the purpose of this policy the term ‘media’ refers to those who administer print, broadcast, or digital communication for the public. The term ‘routine media inquiries’ refers to a request from the media that seeks general information about programs and services or noncontroversial information. Ű Requests for interviews or information from the media should be responded to immediately. Upon receiving a request, inform the journalists that a spokesperson will get back to them shortly. Ű When information is requested spokespersons, or their designees must be contacted immediately for response. Ű A spokesperson may speak directly to journalists without consulting the Public Information Officer. Spokespersons may request to be briefed or develop talking points with the PIO prior to the interview. Ű Upon conclusion of the interview, the spokesperson must contact the PIO. Spokespersons must debrief the PIO upon conclusion of the interview. PAGE | 4 NON-ROUTINE, CONTROVERSIAL, SENSITIVE TOPIC OR EMERGENCY MEDIA INQUIRIES For the purpose of this policy the term ‘media’ refers to those who administer print, broadcast, or digital communication for the public. Non-routine, controversial, sensitive topic or emergency media inquiries refers to a request for information from the media that is controversial, politically sensitive, and/or has the potential to attract widespread media attention and impact many residents. Ű Department heads will determine whether a request is routine or non-routine. Ű For all non-routine media requests, it is critical to contact the PIO and Deputy County Administrator immediately before communicating with the media. Spokespersons may speak to the media. In the event of an emergency, the Emergency Management Director, Sheriff’s Office and/or County Attorney should be contacted and will follow the Emergency Operations Plan for communicating with the media. COUNTY WEBSITE The County website exists to increase awareness and accessibility to county services and programs. The website will also educate the public about county government, showcase county accomplishments, encourage residents to participate in county government and provide news and information about county services and programs to residents, businesses, and visitors. The official County website is ottertailcountymn.us Ű The website is coordinated by the E-Government Administrator. All edits and content creation must follow the current website best practices and branding policies, as well as county, state and federal codes of conduct, and copyright and accessibility laws. Ű Department heads are responsible for monitoring their respective pages on the website to ensure accuracy and timely content. All requests for website design, page edits, new content or pages or posting notices should be directed to the E-Government Administrator. If assistance is required, the E-Government Administrator may contact authorized agents to make the edits. Ű Departments may not develop sites outside of the County website without prior approval of the Deputy County Administrator. Ű All requests for information through the County’s website (webmaster email) will come directly to the E-Government Administrator and PIO. The E-Government Administrator will be responsible for forwarding the inquiry/request to the department designee. EMAIL SIGNATURES COUNTY EMAILS Email formatting and style should be consistent across the county. Body Type Emails should be clean, without stationary or backgrounds. Use Arial font, size 11 for the body of the email. Colors other than black should be used only as a rare exception. PAGE | 5 Signature Email signatures are recommended to improve our customer service by providing contact information and sharing our brand through email communication. Do not add quotes and additional tags, photos and icons to your email signature. Additional information or logos in the email signature (e.g. affiliated organizations) must be approved by the Graphics & Communications Professional. INTERNAL COMMUNICATION The Employee Dashboard on the County website is the primary resource for employees to receive up to date information regarding County business, activities, actions, and other important Human Resources information and materials. Ű Internal news is found on the Employee Dashboard and emailed to employees at a scheduled time. Internal news posts will be posted by authorized designees only. Ű ‘All Otter Tail’ emails may only be sent by department heads or supervisors if the message is important and must reach all employees in a timely manner. PROFESSIONAL VENDOR PRODUCED VIDEOS The PIO will be the sole avenue for requesting videography services from external vendors. Department heads are responsible for budgeting for such services. Jane Doe *Pronouns: she, her, hers Administrative Assistant Department Name 500 W. Fir Avenue Fergus Falls, MN 56537 Direct 218-998-9999 | Office 218-998-0000 Mobile 218-205-0000 ottertailcountymn.us First Last (Arial 11 bold, COLOR) *Pronouns, Arial 10 regular, black) Title (Arial 10 Italic, black) Department (Arial 10 regular, black) Street Address, Suite Number City, State Zip Direct XXX-XXX-XXXX | Office XXX-XXX-XXXX Mobile XXX-XXX-XXXX ottertailcountymn.us County LOGO Confidentiality notice (Arial 8, black) *Disclaimers (Arial 8, black) Confidentiality Notice: The unauthorized disclosure or interception of e-mail is a Federal Crime. See 18 U.S.C. Sec. 2517(4). This e-mail message, including any attachments, is for the sole use of the attended recipient(s) and may contain confidential and privileged information. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. *Departmental specific disclaimers or notices that have been approved by the Administrator. PAGE | 6 SIGNATURE EXAMPLE *These elements are permitted but not required in signatures. SOCIAL MEDIA The term ‘social media’ refers to interactive media that is mostly web-based. Social media platforms are intended to share information of public interest, promote the mission of the County, and act as a platform for public engagement and participation. The social media platforms are considered moderated discussions not public forums. All County social media sites shall be approved by the Deputy County Administrator. The PIO has oversight over social media to ensure content is appropriately branded and aligns with county messaging. The PIO is the decision-making authority for approval or denial of any County-sponsored social media request. Ű There shall be one verified account per social media outlet for the county. Other accounts should be discontinued. Ű The PIO is responsible for consulting with department heads, designated content experts, and other staff to identify content and opportunities to share information. The PIO is responsible for posting, editing, and commenting on social media platforms. The PIO has discretion as to what and when content is posted. Ű In the event of an activation of the Emergency Operations Center, the PIO or their designee will have administrative control to coordinate all social media messaging, including authority to stop all scheduled posts. Ű All county social media will be monitored by the PIO. Comments, both positive and negative, will remain and be considered part of the public record. Ű Otter Tail County welcomes community engagement and feedback. Comments are subject to public disclosure laws and will be screened and hidden as follows: Obscene or explicit language Potentially libelous remarks Hateful, threatening, personal attacks or insults Private information posted without consent Comments or videos embedded from other sites not approved by content experts Commercials or spam APPROPRIATE & PERSONAL USE Being an Otter Tail County employee does not authorize employees to officially speak on behalf of the county. Employees may share their personal opinions through social media, printed and broadcast media if they make it clear they are not representing Otter Tail County. Interviews of a personal nature must be conducted off county grounds. Being an Otter Tail County employee does not authorize employees to officially speak on behalf of the county. PAGE | 7 BRAND STANDARDS SECTION2 PAGE | 9 TABLE OF CONTENTS INTRODUCTION ....................................10 WHO WE ARE .........................................11 Our Mission ....................................................11 Our Vision Statement .................................11 Our Organizational Values........................11 Rally Cry ..........................................................11 ORGANIZATIONAL FRAMEWORK........11 Organizational Mission and Vision ........11 Organizational Processes ..........................11 Organizational Values ................................12 THE COUNTY NAME ..............................13 History .............................................................13 Approved Formal Name ............................13 OFFICIAL COUNTY LOGO .....................13 Logo Variations .............................................14 Logo Placement and Display ...................15 Clear Space ....................................................15 Minimum Size ...............................................15 Quality Control .............................................16 Co-Branding ..................................................16 Departmental/Division Logos ................17 Retired Logos ................................................17 PREFERRED FONTS ...............................17 Font Families .................................................17 OFFICIAL COUNTY COLORS .................18 Primary Brand Color Palette ....................18 Accent Color Palette ...................................19 BRAND APPLICATION ...........................19 Marketing Materials ....................................19 Apparel/ Employees Committee Clothing Store ...............................................20 Uniforms .........................................................20 Signage ...........................................................20 Internal Digital Signage ............................20 Advertising ....................................................21 Vehicles ...........................................................21 Stationary .......................................................21 PowerPoint Presentations ........................21 GRAPHIC ELEMENTS .............................21 POLICY ENFORCEMENT ........................22 QUESTIONS? ..........................................22 PAGE | 10 INTRODUCTION The purpose of this manual is to provide clear information for the consistent use of the County brand and organizational identity, including the official Otter Tail County logo and branding system. The following pages present guidelines and specifications defining the County brand and logo – its elements, arrangements, fonts and colors. Any customization must be approved by the Graphics and Communications Professional, prior to implementation. The branding and logo designs were not designed to represent the area in which we live and work; its intent is to identify the Otter Tail County government entity. Consistent branding of county communication, including naming conventions and signage, creates the County’s organizational identity. A strong organizational identity increases public awareness of county services, and strengthens the public’s association with the value of those services. Otter Tail County has many divisions, departments, functions and programs that are highly valuable to our organization and our residents. Under an effective identity system, all these services must be promoted and highlighted as belonging to one organization: Otter Tail County Government. The Board of Commissioners adopted the “OT” logo at the County Board meeting October 1, 2013. This logo will be used on all official county correspondence moving forward and is designed to give the County a more unified, consistent, and professional look. This manual, approved by the Otter Tail County Board of Commissioners on March 2019, supersedes all previous employee manuals and memos regarding county department logos or brand policy with the exception of established and nationally recognized symbols (i.e. “Sheriff’s star logo” or “Public Health logo”). While every effort is made to keep the contents of this document current, Otter Tail County reserves the right to modify, suspend, or terminate any of the policies, procedures, and/or benefits described in the manual with or without prior notice to employees. PAGE | 11 WHO WE ARE Our brand begins with our mission, vision, and values. These are the principles that focus and guide the ways in which we serve our residents OUR MISSION Our mission is a brief description of why we exist. It provides focus, direction, and inspiration to team members while simultaneously establishing public expectations. Enrich Lives. Innovate Services. Enhance Resources. OUR VISION STATEMENT Our vision is an aspirational explanation of what our organization wants to be and accomplish in the future. It identifies our goals, provides direction, and motivates us to move forward. “Be a recognized and respected county where people want to live, work, and play.” OUR ORGANIZATIONAL VALUES Our values are what we stand for and what is important to us as an organization. “Serving people with integrity, fiscal responsibility, respect, and innovation for enduring success. “ RALLY CRY Our rally cry is not a marketing slogan. Rather, it captures the vision and ambitions of our organization. It reflects our belief that the programs and services we provide are instrumental for residents to “live their best life” in Otter Tail County. It also highlights our commitment to creating an organizational environment that attracts new employees, engages our existing employees, creates loyalty and inspires them to stay. Live Your best life Here. ORGANIZATIONAL FRAMEWORK This tree image is a visual representation of our organizational mission, vision and values. It is a framework that allows us to quickly summarize our purpose internally and externally. ORGANIZATIONAL MISSION AND VISION The branches and leaves represent our organizational programs, services and other external extensions in the world. The deeper the roots, the stronger the trunk, the more effectively we carry out our organizational mission and vision. ORGANIZATIONAL PROCESSES The trunk is comprised of the internal organizational processes designed to facilitate high-quality programs and services. The trunk connects the root system with the branches, ensuring our programs and services are value-driven. Our core organizational processes have been defined as Communication & Connectivity, Technology, Partnerships, Planning and Data Monitoring. PAGE | 12 Be a recognized and respected county where people want to live, work, and play. Vision Enrich lives. Innovate services. Enhance resources. Mission Technology Fiscal Responsibility Learning & Growth Community Service Partnerships Serving people with integrity, scal responsibility, respect and innovation for enduring success. Value Data Monitoring Communication & Connectivity Planning ORGANIZATIONAL VALUES Our values are our roots that keep us grounded in what’s important to us. The strength of the values determines the strength of the trunk, branches, and leaves. Our core organizational values have been defined as Fiscal Responsibility, Community, Service and Learning & Growth. PAGE | 13 OFFICIAL COUNTY LOGO The primary identity mark for Otter Tail County is the official logo. The way a logo is used and presented is just as critical to Otter Tail County’s brand as the design of the logo itself. Each element of the logo was custom-created and specifically chosen for its meaning and aesthetic impact. As such, the logo must only be used in its original design and color scheme, and no element of the logo may be recreated, recast, or re-typeset. In the logo design, the “O” shape appears as a solid blue sphere representing the word “Otter” with an inset “T” shape representing the word “Tail.” The blue was chosen to be representation of the lakes and rivers that are abundant in Otter Tail County. Proxima Nova is the chosen font type for the logo. THE COUNTY NAME HISTORY Otter Tail County was first mentioned in the history of Minnesota in an act of the state Legislature passed on March 18, 1858. The legislative act formally organizing the County was passed March 16, 1868. The governor of the state appointed Marcus Shaw and Chancey Whiting as the first county commissioners. They met at the house of Marcus Shaw in Clitherall on September 12, 1868 and proceeded to organize the County. From this date through 1873 the County was getting its county seat and territorial limits established. The name was derived from the Otter Tail Lake and River. The lake, from which the river was named, derived from the narrow sandbar which the Ojibwe said gave the impression of the tail of an otter. APPROVED FORMAL NAME In an effort to build awareness of the County’s services and programs, the organization must use and display its name consistently. As designated by the Minnesota state legislature, the formal name for the organization is “Otter Tail County.” If the name is used within text or narrative, uses may also include “the County” (with the C capitalized), but only after the full formal name is used on first reference. If you are working on government documents or you are representing a government agency, then you may capitalize words like City, County, Township and Board when they stand alone. For example: The County will implement the resolution approved by the Board last June. “Otter Tail County – Minnesota” is the preferred naming convention to be used with the logo graphic. “The County of Otter Tail,” “OtterTailCounty,” “Ottertail County” or “OTC” are NOT acceptable substitutes. PAGE | 14 By default, the logo should be used in full-color, but may also be used in black or reverse on dark backgrounds. To ensure a strong and consistent visual identity, the logo may only be used from original source files. The official logo is to be used on ALL OFFICIAL Otter Tail County print and digital communications-this includes informational and promotional material, county assets, brochures, annual reports, newsletters, electronic communication, forms, letterhead, signage, vehicles, business cards and advertising. The logo must not be changed in any way (color, font, proportion). No other logo may be used in place of the official county logo. LOGO VARIATIONS The full-color logo is the preferred version of the logo and should be used whenever possible. However, this version is not always practical due to design and cost considerations. Therefore, three additional color options are available to accommodate these needs Stacked Primary Horizontal Primary Black Reversed Black Color Reversed PAGE | 15 Clear Space - Please use the “I” in OTTER TAIL as a space guide for placement of the logo. LOGO PLACEMENT AND DISPLAY Placement of the logo is based on both its need for prominence and how the piece will be designed, mailed, presented or displayed. In general, the logo should always appear on the mail panel of a self-mailing publication and prominently placed on envelopes. The logo is a brand and wordmark – it is not necessary that it be used as the central visual element of a publication. The logo may be used in conjunction with photos or illustrations as a graphic element. When the “OT” letterform is used as a graphic element, a logo must still be used on the same document following the standard guidelines. The logotype “OT” may appear without the included graphic wordmark “Otter Tail County – Minnesota” as long as the words “Otter Tail County – Minnesota” are included on the document in close proximity to the “OT” and written with one of the preferred county fonts as indicated. CLEAR SPACE It is essential to maintain clear space around the logo in order to maximize clear recognition and visual impact. This clear space protects the logo from impeding imagery, graphics and page trim. The logo should be used in such a way that it is not immediately adjacent to other graphic elements preferably on a white background. The red boxes, based off of the “I” in Otter Tail, are used as guides for the clear space for the placement of the logo relevant to copy and graphics. MINIMUM SIZE The logo can be enlarged proportionally to any size. However, for ideal legibility in print and on the web, the seal should not be scaled below a minimum size. It should never be “stretched” to a different width x height ratio. Stacked Primary For print, the logo should not be resized to be smaller than 1 inch x 1 inch. Although it may not always be possible given the nature of digital media and devices, the seal should not be resized to be smaller than 90 pixels wide in digital media. Horizontal Primary In this instance, the logo may not appear less than 1/4 inch or 44 point finished height. PAGE | 16 QUALITY CONTROL To create a strong, unified Otter Tail County image, it is imperative to avoid improper use of the logo. The key elements – the color palette, and the designated “Clear Space” are integral to the logo. To ensure high-quality reproduction, the logo should always be reproduced from the approved digital artwork available on the Otter Tail County website and Dashboard. Be careful to avoid these common usage errors: Ű DO NOT use the logo in a NON OFFICIAL way Ű DO NOT change the height to width proportions of the logo Ű DO NOT remove the words “Otter Tail County – Minnesota”, except as authorized in section 3.1. Ű DO NOT change the letter spacing or letter size in relation to the “OT” Ű DO NOT change the font style Ű DO NOT use the logo in unapproved colors Ű DO NOT use the logo as part of a cartoon Ű DO NOT use the logo in a low-contrast or busy background CO-BRANDING It is often necessary to brand Otter Tail County in addition to other government agencies, municipalities or outside business and non-profit groups. When this is needed, please place logos as follows: Ű If Otter Tail County is the primary funding stream or resource contributor: the Otter Tail County logo appears first (and must not be smaller than other logos), followed by other logos – in succession of contribution level. Ű If all organizations provide equal contribution to the effort: All logotypes appear in alphabetical order and should be of similar size. Ű If Otter Tail County does not supply funding, it may not be necessary or appropriate to include the County logo. Ű If Otter Tail County is working with another agency whose logo policy conflicts with this one, the Deputy Director, with a simple majority vote, may allow an exemption. Few County departments and divisions will be permitted to use a separate logo or seal. Those departments and divisions include: Ű Public Health Ű Sheriff Ű Veterans Services Your Local Health Department PAGE | 17 CG Times ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 Times New Roman ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 DEPARTMENT/DIVISION LOGOS Otter Tail County has created individual department/divisions specific logs for external use. These logos should only be used on marking materials and uniforms. The official department/division logos may not be altered in any way when used. If you require an adjustment to a department/division logo, or would like to request one, please contact the Graphics and Communications Professional. Example of department/division logo: RETIRED LOGOS The use of retired logos, graphic elements, text, or any combination of the logos below are prohibited on any printed publication, marketing materials, apparel or vehicles. Please contact the Public Information Officer regarding other logos that are still in use. PREFERRED FONTS The consistent and coordinated use of type with other visual elements, such as color, plays a major role in the County identification system. Preferred fonts have been selected for readability and ease of use. The fonts listed should be used in print and digital publications – this includes email signatures, brochures, annual reports, newsletters, forms, letterhead, signage, vehicles, business cards and advertising. Verdana and CG Times are the primary brand typeface and must be used whenever possible. For maximum flexibility the selection includes three sans serif and two serif fonts. These five fonts can be used interchangeably although the preference is to use the sans serif (Myriad Pro / Arial / Verdana) fonts for titles / headlines, and the serif (CG Times / Times New Roman) for the body copy. FONT FAMILIES Any version (bold, regular, italics, condensed, light) are allowed for use. SERIF PAGE | 18 OFFICIAL COUNTY COLORS The colors selected reflect a dynamic, confident and energetic community. The following colors are approved for use in branded communication pieces. These colors are the core of our brand identity, and should appear prominently on all communication pieces. Do not use colors other than those shown here and in the accent color palette. Color combinations, especially for text, should be chosen carefully to ensure high contrast. PRIMARY BRAND COLOR PALETTE Primary brand colors should be used prominently and frequently in communication pieces. BLUE CMYK 77 | 49 | 0 | 0 RGB 64 | 121 | 189 HEX 4379BD PANTONE 2727 C BLACK CMYK 0 | 0 | 0 | 100 RGB 35 | 31 | 32 HEX 231F20 PANTONE PROCESS BLACK C CMYK Colors (print) Colors created using different percentages of cyan, magenta, yellow and black ink. CMYK colors are to be used for nearly all print purposes. RGB/Hex Colors (web/television) Colors created using different percentages of red, green and blue light. RGB colors are to be used for digital or on-screen display purposes. PANTONE® Colors (print) These will generally not be used unless requested by a printing professional. Arial ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 *Font download available upon request. Verdana ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 Myriad Pro* ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopqrstuvwxyz 0123456789 SANS SERIF PAGE | 19 GOLD CMYK 7 | 36 | 100 | 0 RGB 235 | 168 | 33 HEX EBA821 GREEN CMYK 52 | 18 | 100 | 0 RGB 139 | 170 | 63 HEX 8BAA3F GREEN DRK CMYK 63 | 33 | 100 | 0 RGB 118 | 144 | 65 HEX 769041 GREEN LGT CMYK 35 | 7 | 100 | 0 RGB 179 | 198 | 53 HEX B3C635 BROWN CMYK 36 | 52 | 100 | 23 RGB 140 | 97 | 38 HEX 8C6126 ACCENT COLOR PALETTE Used sparingly for charts, graphs, infographics, iconography and more - anywhere a variety of colors are needed that are not provided by the primary brand color palette. BRAND APPLICATION Our brand standards reflect our vision, mission and values. It shapes and defines the County image to residents, visitors, community partners and stakeholders. Consistency in messaging and branding should be applied in presentations, email signatures, reports, newsletters, and other forms of professional communication and information dissemination. MARKETING MATERIALS The Otter Tail County logo is required on all marketing materials and promotional items such as such as pens, mugs, hats, bags, coasters, etc. Because some item imprint areas may be limited, on promotional items only, the text for “Otter Tail County – Minnesota” may be used in its correct font without the logo imagery. Vendors must comply with the standards for design, outlined in the Brands Standard Manual. To ensure a crisp, clean professional image when imprinted, vector files should be given to vendors. These file formats (EPS, AI, PDF) are available on the Otter Tail County website or by contacting the Graphics and Communications Professional. Please contact the Graphics and Communications Professional with questions regarding this process. Examples of promotional materials and the usage of the logo on them: PAGE | 20 APPAREL OR EMPLOYEES COMMITTEE CLOTHING STORE The Employees Committee will work through the Graphics and Communications Professional and vendor to create designs for the Clothing Store. New designs must be presented to Communications & Public Relations for approved prior to retailing in the Clothing Store. All designs should represent Otter Tail County. Designs containing county specific scenery and sites are recommended. All items sold in the Clothing Store should be worn per the policy of the department. UNIFORMS Our uniforms are the most visible representation of Otter Tail County. When reproducing the logo on clothing and apparel, it is important to maintain legibility and a high-quality appearance. The preferred treatment for applying the logo to apparel is embroidery. The logo should always appear in the approved colors and placed on the left chest for t-shirts, polo shirts, jackets and collar shirts at a maximum art width of 3.5 inches. For materials that cannot be embroidered or large print areas such as AIS t-shirts, screen-printing is acceptable. Departments have the option of using their Department logo. Vendors must comply with the standards for design, outlined in the Brands Standard Manual. SIGNAGE Installation of any signs on Otter Tail County properties are to be approved and designed by Communications & Public Relations. This effort is necessary to ensure brand and messaging consistency throughout our many locations. Types of signs include but are not limited to all interior signs for buildings, department public spaces, and public facing bulletin boards. Signs intended for internal use and are not visible by the public do not need to be branded or approved by Communications & Public Relations. Requests for signage should be submitted via the Design Requests form on the Dashboard. Displaying Signage in Public Facing Spaces Signs placed on exterior doors or in public spaces for an extended period need to be laminated. Laminating machines are accessible to departments in all county buildings, except garages. Contact the Public Information Officer to identify the location of a laminating machine near you. Self-laminating sheets are also available for purchase through office supply stores. If these options are not available to you, please contact the Administration department with requests to laminate a sign. INTERNAL DIGITAL SIGNAGE Communications & Public Relations is responsible for the set-up of all county’s internal digital signage systems. Departments will be responsible for department related content as well as adding and scheduling slides. All messages must be informational in nature, related to Otter Tail County in some way, appropriate for all ages and may not contain language or visuals that could be considered harmful or offensive to the general public. Messages regarding emergencies, closures or critical public safety issues may only be submitted and authorized by an approved designee. Requests for slide creation should be submitted via the Design Requests form on the Dashboard. PAGE | 21 ADVERTISING County advertising should be designed by Communications & Public Relations. This includes but not limited to newspapers and magazines, external digital signage, billboards, banner, custom table cover, brochures, flyers, posters, directories, direct mailers, catalogues and leaflets. Departments should provide content and creative direction to the Graphics and Communications Professional via the Design Request form on the Dashboard. VEHICLES Applying brand standards to vehicles allows residents to see the many ways and many places that county employees are working for them. It is an obvious sign to residents that the people in the vehicle are employees of our organization. Unless specifically exempt per MN Statute 168.012, vehicles should be professionally marked with the approved county logo on the front driver and passenger doors. The logo must be vertical, color and in clear contrast to the part of the vehicle in which it is placed. Fleet numbers should be incorporated when needed. Magnetic or removable logos are specifically prohibited per MN Statute. Vehicle wraps or the integration of other design elements must be approved by Communications and Public Relations. STATIONARY Stationary provides a clear space for communicating, while immediately identifying the information as coming from Otter Tail County. No alterations should be made to placement of elements or fonts; nor should any graphics or type be added to the design. Letterhead templates can be downloaded from the Branded Templates section on the Dashboard. Requests for business cards should be submitted via the Design Requests form on the Dashboard. POWERPOINT PRESENTATIONS A PowerPoint presentation is a key visual entry point to the County’s brand experience. Having a presentation that aligns with our brand can make a difference in how you and the County are perceived, and how your message is received. More importantly, you will help your audience become more familiar with our brand. Presentations being given by county employees should be on the County’s branded PowerPoint template. The template can be accessed through the Dashboard. GRAPHIC ELEMENTS Otter Tail County has a variety of graphic elements that create a unique look and make our communications recognizable. These elements create a sense of movement and reinforce specific traits of our brand personality. Icons, structural elements and shapes are used to complement our brand — to pull out pertinent information, break up text and add additional dimensions to our designs. Below are some examples of graphic elements: Iconography examples: POLICY ENFORCEMENT Communications & Public Relations will have formal enforcement responsibility. The Deputy Administrator is responsible for investigating all allegations of violations of this policy in a timely manner and taking corrective action as appropriate. Communications & Public Relations reserves the right to disallow or request changes to designs that do not adhere to standards, that do not reflect an appropriate level of quality and design, that may conflict with current messaging, or that might be seen as offensive or in poor taste. All supervisors and employees are expected to follow the policy. QUESTIONS? The branding standards are managed by Communications & Public Relations. Please direct your questions to: Anastasia Komestakes Graphics and Communications Professional 218-998-8053 akomesta@co.ottertail.mn.us Shannon Terry Public Information Officer 218-998-8058 sterry@co.ottertail.mn.us PAGE | 22 In Celebration of Douglas Huebsch’s Public Service as Otter Tail County’s District 1 Commissioner Otter Tail County Resolution No. 2020- December 15, 2020 The following resolution is offered by the Board of Otter Tail County Commissioners, who moved to recognize and celebrate the public service of Douglas Huebsch as the Otter Tail County Commissioner of District 1: WHEREAS, Doug was originally elected to the office of County Commissioner on Tuesday, November 4, 2008 and has served Otter Tail County from January 1, 2009 to December 31, 2020. WHEREAS, during Doug’s 4,383 days, or 105,192 hours, of public service as an Otter Tail County Commissioner, he has served as the Board’s representative on a range of boards, committees, and advisory groups, including: Community Development Agency, Community Health Board, Board of Appeal and Equalization, Community Services Division Committee, Finance Division Committee, County Wide Labor Management Committee (LMC), Agricultural Advisory Committee, Otter Tail County Coalition of Lakes Association (COLA), Otter Tail Country Lakes Association (OTLCA), Partnership4Health Community Health Board (P4HCHB), Prairie Lakes Municipal Solid Waste Authority Board (PLMSWA), University of Minnesota’s Extension Committee, East Otter Tail Soil and Water Conservation District Board, Red River Valley Development Association Outstanding Farm Leaders, Otter Tail Area Family Service Collaborative, State Community Health Services Advisory Committee (SCHSAC), and the Redeye One Watershed One Plan Policy Committee. WHEREAS, Doug’s oath of office has solemnly sworn to support the Constitution of the United States and that of the State of Minnesota, and has faithfully discharged, to the best of his abilities and judgement, the duties of County Commissioner of Otter Tail County, representing 13 of the county’s 62 townships and four of the county’s 22 major cities and towns. WHEREAS, Doug’s public service also included, but not limited to, a range of activities, including: • Outstanding service to the public, an advocate of “out-of-the-box” inductive thinking, and a phenomenal capacity to seek public policy solutions that have been collaborative, creative, paradigm-shifting, and forward thinking in scope; • Through November 2020, over the course of 143 months, the County Board has created and adopted 942 resolutions • For three years - 2013, 2017 and 2019 -in his capacity as Board Chair, Doug’s leadership implemented many policy initiatives (see attached), notably the Perham to Pelican Rapids Trail Master Plan, modernizing the county’s website accessibility, updating the county’s SSTS Ordinance, expanding the Phelps Mill Park, establishing public health initiatives, and addressing digital divide issues created by lack of broadband access in rural areas. WHEREAS, while Doug has devoted the past 12 years to serving the public, his devotion to civic mindedness has always been informed by a philosophy of serving constituents’ needs and immediate concerns. Although keenly aware of how county government affects people broadly, Doug never lost sight of the importance of representing and serving the individual needs of the people who lived in his district. THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners recognizes the many years of public service, governance, dedication, and devotion provided by Doug, and we express our utmost gratitude and appreciation for his 12 years of dedicated public service to the residents of Otter Tail County and the State of Minnesota. The motion for the adoption of the foregoing resolution was introduced by Commissioner ______, duly seconded by Commissioner ______, and, after discussion and commendation thereof and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, Minnesota, this 15th day of December 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _____________________ By: __________________________________ Attest: _________________________ Lee Rogness, Chair Nicole Hansen, Clerk Doug Huebsch’s Leadership Highlights as the Otter Tail County Board of Commission Chairperson 2013, 2017 and 2019 • 2013 o Completion and Implementation of the County’s Classification and Compensation Report o Approved nine-partner agency agreement to develop a Health Insurance Exchange (HIE) o Approve the Pomme de Terre River Association Joint Powers Agreement and Bylaws o Execute Perham to Pelican Rapids Trail Master Plan o Established a four-county Joint Entity Community Health Board effective July 2014 o Adopted the Otter Tail County Tobacco-Free Policy o Began modernization of the County’s website via CivicPlus (2017) and WordPress (2019) • 2017 o Implemented a Succession Plan Following the 40-year career of County Coordinator/Administrator Larry Krohn o Approved implementation of a county-wide vehicle management system o Obtained Blandin Community Broadband Program funds to improve countywide internet access o Modernized the Jail’s “In Custody List” In collaboration with the Sheriff’s Department o Approved Creation of a multi-agency Homeless Prevention and Assistance Program o Created a Cost Neutral and Family Friendly Employee Compensation and Benefits Program o Approved Community Health Worker Positions to Better Serve Racially Diverse Populations o Adopted Need for Environmental Impact Statement for the Proposed Shooting Star Casino o Approved Phelps Mill Fish Passage Public Information Campaign o Approved an Assistant Finance Director Position o Invested in Crop Productivity Index and Pictometry Software to Enhance Land Valuation Assessments o Approved Muskie Stocking Resolution o Approved and Established County Administered Merit System of Personnel Administration • 2019 o Approved Perham to Pelican Rapids Regional Trail Grant Application from Legislative-Citizen Commission on Minnesota Resources Resolution o Approved Updated Sanitation Code for Subsurface Sewage Treatment Systems (SSTS) Ordinance o Joined Regional Counties to Fund Expansion of the North Country Food Bank Facility o Approved Ranked Choice Voting Resolution o Approved the County’s ADA Transition Plan to Ensure All Sidewalks & Curbs Comply with ADA standards o Authorized Property Acquisition to Expand the Phelps Mill Park Area o Adopted Modified Ordinance titled “Establishing Powers of the County EDA and County HRA o Authorized the County’s Capital Improvements Management Plan o Approved a County Administrator/Deputy Administrator Organizational Structure In Celebration of John Lindquist’s Public Service as Otter Tail County’s District 3 Commissioner Otter Tail County Resolution No. 2020- December 15, 2020 The following resolution is offered by the Board of Otter Tail County Commissioners, who moved to recognize and celebrate the public service of John Lindquist as the Otter Tail County Commissioner of District 3: WHEREAS, John was elected to office on Tuesday, November 4, 2008 and has served Otter Tail County from January 1, 2009 to December 31, 2020. WHEREAS, during John’s 4,383 days, or 6,311,520 minutes, of public service as an Otter Tail County Commissioner, he has served as the Board’s representative on a range of boards, committees and advisory groups including: Housing and Redevelopment Authority, Board of Appeal and Equalization, Land Services Division Committee, Internal Services Division Committee, Insurance Sub-Committee, Central Minnesota Emergency Services Radio Board, AMC’s Environment & Natural Resources Policy Committee, Prairie Lakes Municipal Solid Waste Authority Board (PLMSWA), University of Minnesota’s Extension Committee, West Otter Tail Soil and Water Conservation District Board, West Central Regional Juvenile Center’s Advisory Board, Pomme De Terre River Association (PDTRA) Joint Powers Board and PDTRA’s One Watershed One Plan Policy Committee and Bois de Sioux One Watershed One Plan Policy Committee, Personnel Committee, Court Room Security Committee and Water Plan Task Force. WHEREAS, John’s oath of office has solemnly sworn to support the Constitution of the United States and that of the State of Minnesota, and has faithfully discharged, to the best of his abilities and judgement, the duties of District 3’s County Commissioner of Otter Tail County, representing 17 of the county’s 62 townships and five of the county’s 22 major cities and towns. WHEREAS, John’s public service to Otter Tail County also included, but not limited to, a range of activities, including: • Outstanding service to the public; • Affectionately known as the Board’s “Water Boy”, his devotion to conservation efforts, effective management of natural resources, and regard for the importance of water stewardship has been exemplary; • Through November 2020, over the course of 143 months, the County Board created and adopted 942 resolutions; • For two years - 2011 and 2015 - in his capacity as Board Chair, John’s leadership implemented the following policy initiatives (see attached), notably endorsing a County Administrator and Divisional Organizational Structure, implementing numerous technology innovations to streamline county government operations, and supporting investments to enhance the management and improvement of water quality in our county’s lakes and streams. WHEREAS, while John has devoted the past 12 years to serving the public, his humility and gentle demeanor has always been informed by a philosophy of serving constituents’ needs and immediate concerns. Although keenly aware of how county government affects people broadly, John never lost sight of the importance of representing and serving the individual needs of the people who lived in his district. THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners recognizes the many years of public service, governance, dedication, and devotion provided by John, and we express our utmost gratitude and appreciation for his many years of dedicated public service to the residents of Otter Tail County and the State of Minnesota. The motion for the adoption of the foregoing resolution was introduced by Commissioner ______, duly seconded by Commissioner ______, and, after discussion and commendation thereof and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, Minnesota, this 15th day of December 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _____________________ By: __________________________________ Attest: _________________________ Lee Rogness, Chair Nicole Hansen, Clerk John Lindquist’s Leadership Highlights as the Otter Tail County Board of Commission Chairperson 2011 and 2015 • 2011 o Board Approval of the Phelps Mill Bridge Restoration Project o Board Authorization to Finalize County’s Claims with Otter Tail Ag’s Ethanol Plant o Adopted the Wind Energy Conversion System (WECS) Ordinance o Adopted the County Burial Disposition Allowance and Expenditure Policy Collaboratively Developed by Human Services, County Attorney’s Office, and area Funeral Home Owners o Approved Updated Emergency Management Director Position o Authorized Prairie Lakes Municipal Solid Waste Authority Joint Powers Financing Agreement o Approved Countywide Social Media Policy o Endorsed a County Administrator and Divisional Organizational Structure o Combined the Auditor and Treasurer Positions and Unified the Two Departments o Approved a Credit Card Collection System Allowing County Departments to Accept Credit Card Payments o Approved Purchase and Installation of Cisco Telephone System Across the Organization o Approved a Three-County Joint Agreement to Create and Purchase a Human Services Electronic Document Management System (EDMS) o Implemented NeoGov Hiring Management Software to Streamline County’s Recruitment and Hiring Practices • 2015 o Executed Four County Delegation Agreement to Create the Partnership4Health Community Health Board o Collaborated with Aquatic Invasive Species (AIS) Task Force to Create AIS Coordinator Position o Recognized John and Michelle Lindquist as recipients of the University of Minnesota Valley Farmer/Homemaker Award at the West Otter Tail Crop Show o Approved the Tourism and Economic Development Director position o Approved Otter Tail County’s Transportation Plan Resolution o Approved Otter Tail County’s Wheelage Tax Resolution