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HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 11/03/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS SUPPORTING DOCUMENTS Tuesday, November 3, 2020 8:30 a.m. Government Services Center & Via Live Stream 515 West Fir Avenue, Fergus Falls, MN 2.1 Draft Otter Tail County Board Minutes for 10.27.2020 2.2 Otter Tail County Bills-Warrants for 11.03.2020 3.0 Human Services Fiscal Quarterly Report 4.0 AIS Prevention Aid Resolution 4.0 Otter Tail River 1W1P Memorandum of Agreement 5.0 Winter Highway Maintenance Operations Policy 5.0 Beaver Trapping Rates 5.0 2021-2025 Bridge Replacement Projects & Resolution COMMISSIONER'S VOUCHERS ENTRIES10/29/2020 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:52:06PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6572 313.54 SUPPLIES 20315561 Repair And Maintenance Supplies N 10-304-000-0000-6572 79.40 SUPPLIES 01147202 Repair And Maintenance Supplies N 10-304-000-0000-6565 21.63 PROPANE 01147203 Fuels - Diesel N 10-304-000-0000-6572 83.20 PARTS 01147203 Repair And Maintenance Supplies N 01-061-000-0000-6406 187.56 A2RJVV5AA0WI1P TONER 1CF1-CXFT-91G3 Office Supplies N 01-061-000-0000-6406 211.78 A2RJVV5AA0WI1P TONER 1MHH-GH6G-TQDJ Office Supplies N 01-091-000-0000-6406 29.75 A2RJVV5AA0WI1P SUPPLIES 1D6T-3HPD-JPTD Office Supplies N 01-091-000-0000-6406 50.97 A2RJVV5AA0WI1P SUPPLIES 1W9K-LMCP-QJ3F Office Supplies N 01-112-000-0000-6487 30.20 A2RJVV5AA0WI1P E-STRAP CAM 113P-7T11-P3LM Tools & Minor Equipment N 01-112-109-0000-6369 75.00 A2RJVV5AA0WI1P PEDESTAL FAN 1DN6-Y6C6-HWMP Miscellaneous Charges N 01-112-000-0000-6487 155.18 A2RJVV5AA0WI1P 1/2 HP PUMP 1LGL-MK1F-73R9 Tools & Minor Equipment N 01-122-000-0000-6406 57.97 A2RJVV5AA0WI1P CAR SPEAKERPHON 1THQ-RT4W-66H4 Office Supplies N 01-201-000-0000-6406 181.98 A2RJVV5AA0WI1P CALENDARS 1F47-6LWG-FJYD Office Supplies N 01-201-000-0000-6406 22.60 A2RJVV5AA0WI1P COLOUR PADS 1HQL-GC6H-HRFP Office Supplies N 01-201-000-0000-6406 9.49 A2RJVV5AA0WI1P ADDRESS STAMP 1QVY-LMGP-999J Office Supplies N 01-201-000-0000-6526 93.28 A2RJVV5AA0WI1P EAR BUDS 1YP1-LKC9-K1CT Uniforms N 01-250-000-0000-6432 25.72 A2RJVV5AA0WI1P GATORADE 1QVY-LMGP-V7HT Medical Incarcerated N 10-304-000-0000-6572 302.23 SUPPLIES 07379325 Repair And Maintenance Supplies N 01-091-000-0000-6282 106.44 LODGING FOR M KLASSY 9/22/20 682-026260 Witness Fees N 10-304-000-0000-6572 1,080.08 PARTS FM17396601 Repair And Maintenance Supplies N 10-304-000-0000-6572 197.30 PARTS FM17401501 Repair And Maintenance Supplies N 6336 4IMPRINT INC 313.546336 14522 A-OX WELDING SUPPLY CO INC 184.2314522 14386 AMAZON CAPITAL SERVICES INC 1,086.2814386 765 AMERICAN WELDING & GAS INC 302.23765 30349 AMERICINN FERGUS FALLS 106.4430349 11815 ANDERSON CRANE RUBBER CO Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions - 13 Transactions 1 Transactions 1 Transactions 4IMPRINT INC A-OX WELDING SUPPLY CO INC AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC AMERICINN FERGUS FALLS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0170-6300 1,400.00 INSTALL SUMP PUMPS 4039 Building And Grounds Maintenance N 50-000-000-0150-6291 3,570.00 ACCT 4965 ROLLOFF JUN-SEP 2020 SEP2020 Contract Transportation N 01-112-000-0000-6572 273.66 ACCT 2189988000 BATTERIES P32468737 Repair And Maintenance Supplies N 10-303-000-0000-6278 14,547.55 SAP 056-689-001 - MUN- ENGRG 2020-039 Engineering & Hydrological Testing N 10-303-000-0000-6278 2,424.60 SAP 056-689-001 - RURAL - ENGR 2020-039 Engineering & Hydrological Testing N 10-303-000-0000-6651 46,249.67 EST #7 SAP 056-689-001 RURAL 2020-039 Construction Contracts N 10-303-000-0000-6651 107,648.60 EST #7 SAP 056-689-001 MUN 2020-039 Construction Contracts N 10-303-000-0000-6651 2,598.26 EST #7 SAP 056-689-001 MUN STO 2020-39 Construction Contracts N 10-304-000-0000-6565 1,691.50 DIESEL FUEL 72120 Fuels - Diesel N 10-304-000-0000-6565 1,930.30 DIESEL FUEL 72147 Fuels - Diesel N 01-201-000-0000-6491 317.94 ACCT 114063 HEARTSTART PADS 83820639 General Supplies N 10-304-000-0000-6306 250.00 SERVICE 912777 Repair/Maint. Equip N 10-302-000-0000-6505 270.00 RIP RAP ROCK Aggregates N 1,277.3811815 16323 ANYTIME PLUMBING 1,400.0016323 16 BALLARD SANITATION INC 3,570.0016 14731 BATTERIES PLUS BULBS 273.6614731 802 BATTLE LAKE/CITY OF 173,468.68802 31780 BLUFFTON OIL CO 3,621.8031780 3494 BOUND TREE MEDICAL LLC 317.943494 14096 BRUMMER PERFORMANCE 250.0014096 16214 BUDKE EXCAVATING Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 5 Transactions 2 Transactions 1 Transactions 1 Transactions ANDERSON CRANE RUBBER CO ANYTIME PLUMBING BALLARD SANITATION INC BATTERIES PLUS BULBS BATTLE LAKE/CITY OF BLUFFTON OIL CO BOUND TREE MEDICAL LLC BRUMMER PERFORMANCE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6572 1,456.00 TIRES 060570 Repair And Maintenance Supplies N 10-302-000-0000-6350 28,495.00 BRUSH SPRAYING 118939 Maintenance Contractor N 10-302-000-0000-6350 19,990.00 SPRAYING WEEDS 118939 Maintenance Contractor N 10-302-000-0000-6505 5,397.10 CLASS 1 SHOULDERING Aggregates N 10-304-000-0000-6572 949.85 TIRES 46098 Repair And Maintenance Supplies N 10-304-000-0000-6572 547.00 SUPPLIES 7110911 Repair And Maintenance Supplies N 01-250-000-0000-6491 1,008.00 EMSOTTERTAILJAILMN GLOVES 2010269 Jail Supplies N 01-031-000-0000-6406 61.65 ACCT 2189988076 SUPPLIES 451038 Office Supplies N 01-042-000-0000-6406 69.49 ACCT 2189988030 SWIVEL MIRROR 451076 Office Supplies N 01-063-000-0000-6406 36.18 ACCT 2189988030 WRITING PADS 451004 Office Supplies N 01-201-000-0000-6406 19.03 ACCT 2189988555 SUPPLIES 451069 Office Supplies N 01-061-000-0000-6342 8,529.19 ACCT 40370 IBM MAINT RENEWAL 379357 Service Agreements N 270.0016214 3423 BUY-MOR PARTS & SERVICE LLC 1,456.003423 1227 CARR'S TREE SERVICE INC 48,485.001227 143 CENTRAL SPECIALTIES INC 5,397.10143 8930 CERTIFIED AUTO REPAIR 949.858930 12785 CERTIFIED LABORATORIES 547.0012785 9688 CLEAN PLUS INC 1,008.009688 32603 COOPER'S OFFICE SUPPLY INC 186.3532603 15410 CPS TECHNOLOGY SOLUTIONS Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions BUDKE EXCAVATING BUY-MOR PARTS & SERVICE LLC CARR'S TREE SERVICE INC CENTRAL SPECIALTIES INC CERTIFIED AUTO REPAIR CERTIFIED LABORATORIES CLEAN PLUS INC COOPER'S OFFICE SUPPLY INC Otter Tail County Auditor DAKOTA MAILING & SHIPPING EQUIPMENT INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-149-000-0000-6210 52.00 ACCT O014 SEALING SOLUTION AR42771 Postage & Postage Meter N 01-250-000-0000-6491 137.88 ACCT 397194 DISPOSABLE WIPES 1216441 Jail Supplies N 10-304-000-0000-6565 368.35 D.E.F. FLUID 180725 Fuels - Diesel N 10-304-000-0000-6565 382.50 1000 THF 1/5 180876 Fuels - Diesel N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 10/13/20 10/13/20 Miscellaneous Charges N 01-002-000-0000-6369 95.40 LUNCHES FOR MTG 10/13/20 10/13/20 Miscellaneous Charges N 01-002-000-0000-6369 45.00 SNACKS FOR BOARD MTG 10/6/20 10/6/20 Miscellaneous Charges N 01-063-000-0000-6232 3,854.00 EDIT LIST & TEST DECK FILES 12607 Printing-Ballots N 01-013-000-0000-6262 572.95 56-JV-19-2430 J MEEK SEP2020 Public Defender N 01-045-000-0000-6266 3,800.00 2020 CONTINUING DISCLOSURE FEE 84984 Audit Cost N 01-112-101-0000-6673 2,141.00 TITLING/COVER BASE IN HALLWAY 0022319 Remodeling Project-Ct House Y 8,529.1915410 15041 52.0015041 13214 DASH MEDICAL GLOVES INC 137.8813214 9672 DEANS DISTRIBUTING 750.859672 11391 DOUBLE A CATERING 175.4011391 10609 DS SOLUTIONS INC 3,854.0010609 16246 DUTCHER LAW OFFICE LLC 572.9516246 5485 EHLERS & ASSOCIATES INC 3,800.005485 13525 EJ'S FLOOR COVERING 2,141.0013525 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions DAKOTA MAILING & SHIPPING EQUIPMENT INC CPS TECHNOLOGY SOLUTIONS DASH MEDICAL GLOVES INC DEANS DISTRIBUTING DOUBLE A CATERING DS SOLUTIONS INC DUTCHER LAW OFFICE LLC EHLERS & ASSOCIATES INC EJ'S FLOOR COVERING Otter Tail County Auditor FOTH INFRASTRUCTURE & ENVIRONMENT LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba Capital Improvement Fund Copyright 2010-2020 Integrated Financial Systems 14-406-000-0000-6687 25,111.41 2021 CHEVY EQUINOX EM04 Equipment - Court Services N 10-304-000-0000-6300 332.12 SERVICE W51666 Building And Grounds Maintenance N 50-399-000-0000-6306 1,285.00 GRAPPLE BUCKET REPAIRS 58 Repair/Maint. Equip Y 50-399-000-0000-6306 205.00 DUMPSTER #76 REPAIRS 59 Repair/Maint. Equip Y 01-112-000-0000-6572 18.88 ACCT 13040 FHP BELTS 789110 Repair And Maintenance Supplies N 01-112-000-0000-6572 14.98 ACCT 13040 PERMATEX 789264 Repair And Maintenance Supplies N 10-304-000-0000-6572 1.86 PARTS - ACCT #13025 785051 Repair And Maintenance Supplies N 10-304-000-0000-6572 158.92 PARTS - ACCT #13025 785538 Repair And Maintenance Supplies N 10-304-000-0000-6565 26.28 OIL - ACCT #13025 785747 Fuels - Diesel N 10-304-000-0000-6572 16.66 PARTS - ACCT #13025 785747 Repair And Maintenance Supplies N 10-304-000-0000-6572 119.98 SUPPLIES - ACCT #13025 786113 Repair And Maintenance Supplies N 10-304-000-0000-6572 119.98 SUPPLIES - ACCT #13025 786402 Repair And Maintenance Supplies N 10-304-000-0000-6572 233.87 PARTS - ACCT #13025 787418 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.01 PARTS - ACCT #13025 787419 Repair And Maintenance Supplies N 50-399-000-0000-6304 12.58 ACCT 13050 LAMP 789159 Repair And Maint-Vehicles N 50-000-000-0130-6863 304.00 ACCT 18240 LEACHATE SEP 2020 34994 Leachate Disposal N 10-302-000-0000-6510 30,055.05 MC-800 25308429-0 Bituminous Material N 50-000-000-0000-6276 11,476.03 SOLID WASTE MASTER PLAN 69096 Professional Services N 7407 ERICKSON CHEVROLET INC 25,111.417407 363 ESSER PLUMBING & HEATING 332.12363 13026 EZWELDING LLC 1,490.0013026 373 FARNAM'S GENUINE PARTS INC 749.00373 32679 FERGUS FALLS/CITY OF 304.0032679 8589 FLINT HILLS RESOURCES LP 30,055.058589 387 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 11 Transactions 1 Transactions 1 Transactions ERICKSON CHEVROLET INC ESSER PLUMBING & HEATING EZWELDING LLC FARNAM'S GENUINE PARTS INC FERGUS FALLS/CITY OF FLINT HILLS RESOURCES LP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0120-6276 1,034.02 HENNING 2020 TECH/GW SERVICES 69276 Professional Services N 50-000-000-0130-6276 5,555.10 NE OT 2020 TECH/GW SERVICES 69277 Professional Services N 50-000-000-0000-6276 6,675.18 OTTER TAIL FACILITY SWPPP'S 69333 Professional Services N 01-250-000-0000-6526 75.14 ACCT 5287917 HINGE IDENTIFIER 016633856 Uniforms N 01-250-000-0000-6526 28.09 ACCT 5287917 HANDCUFFS 016634129 Uniforms N 01-250-000-0000-6526 173.32 ACCT 5287917 KNIFE/SHIRT/CHEV 016651468 Uniforms N 01-250-000-0000-6526 121.96 ACCT 5287917 RIPSTOP SHIRTS 016695615 Uniforms N 01-250-000-0000-6526 75.64 ACCT 5287917 COMMAND SHIRT 016699937 Uniforms N 01-201-000-0000-6526 257.98 BINOCULARS/SAFETY GLASSES 2138170 Uniforms N WUNDERLICH/MICHAEL5283 01-201-000-0000-6526 93.99 BLACK ZIP BOOTS 2140013 Uniforms N FITZGIBBONS/BARRY3528 01-250-000-0000-6493 296.67 ACCT 886466207 LAUNDRY BAGS 9686185506 Laundry Supplies N 10-000-000-0000-2270 250.00 2020-08 APPROACH DEPOSIT PERMIT #2020-0 Customer Deposits N 10-304-000-0000-6572 9.49 PARTS 268746 Repair And Maintenance Supplies N 10-304-000-0000-6572 39.98 PARTS 268892 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.00 SUPPLIES 268893 Repair And Maintenance Supplies N 22-622-000-0641-6369 300.00 3 BEAVERS TRAPPED IN DITCH 41 10/20/20 Miscellaneous Charges Y 24,740.33387 392 GALLS LLC 474.15392 16325 GOVX INC 351.9716325 52564 GRAINGER INC 296.6752564 16322 HEIFORT/GEORGE 250.0016322 983 HENNING AUTO PARTS INC 74.47983 14560 JACOBSON/RON Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 5 Transactions 2 Transactions 1 Transactions 1 Transactions 3 Transactions FOTH INFRASTRUCTURE & ENVIRONMENT LLC GALLS LLC GOVX INC GRAINGER INC HEIFORT/GEORGE HENNING AUTO PARTS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba County Ditch Fund Copyright 2010-2020 Integrated Financial Systems 01-112-108-0000-6572 712.00 ACCT 385-000894553 FIRE ALARM 41416885 Repair And Maintenance Supplies N 01-112-108-0000-6572 499.75 ACCT 385-00894553 INSTAL ALARM 87193629 Repair And Maintenance Supplies N 01-201-000-0000-6526 39.00 BLACK PANTS 10/11/20 Uniforms N 10-304-000-0000-6306 915.52 REPAIR 5310 Repair/Maint. Equip N 50-399-000-0000-6291 500.00 CARDBOARD 10/15/20 73924 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 10/19/20 73945 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 10/21/20 73946 Contract Transportation N 50-000-000-0150-6858 1,318.93 ACCT 60641 TIRE DISPOSAL 1916060 Tire Disposal Y 01-091-000-0000-6270 700.00 A RANDKLEV ASSESSMENTS 125971CL Misc Professional-Expert Witness N 01-091-000-0000-6270 1,050.00 A RANDKLEV ASSESSMENTS 126222CL Misc Professional-Expert Witness N 10-302-000-0000-6515 141.12 SIGNS - SIDEWALK CLOSED - BRID 210217 Signs And Posts N 01-061-000-0000-6342 5,620.00 ACCT OT00 SHAREFILE SERVICE 7802519 Service Agreements N 01-061-000-0000-6342 1,611.40 ACCT OT00 CN 115529-03 8099715 Service Agreements N 300.0014560 1630 JOHNSON CONTROLS 1,211.751630 13748 KUHN/AMBER 39.0013748 15705 LAKES AREA TRUCK REPAIR INC 915.5215705 81 LARRY OTT INC TRUCK SERVICE 1,500.0081 10094 LIBERTY TIRE RECYCLING LLC 1,318.9310094 41504 LUTHERAN SOCIAL SERVICE 1,750.0041504 511 M-R SIGN COMPANY INC. 141.12511 2721 MARCO TECHNOLOGIES LLC Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions JACOBSON/RON JOHNSON CONTROLS KUHN/AMBER LAKES AREA TRUCK REPAIR INC LARRY OTT INC TRUCK SERVICE LIBERTY TIRE RECYCLING LLC LUTHERAN SOCIAL SERVICE M-R SIGN COMPANY INC. Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0130-6300 41.34 ACCT 984898 ICE MELT 090666 Building And Grounds Maintenance N 01-201-000-0000-6171 890.00 CLASS 47075 EVO/PIT REFRESHER 629430-7977 Tuition And Education Expenses N 10-302-000-0000-6350 2,200.00 SERVICE 3291 Maintenance Contractor N 10-304-000-0000-6572 10.00 PARTS 4495 Repair And Maintenance Supplies N 50-000-000-0000-6300 137.28 ACCT 9988595 PARTS 233405 Building And Grounds Maintenance N 50-000-000-0000-6300 8.29 ACCT 9988595 BOLT KIT 233423 Building And Grounds Maintenance N 50-000-000-0000-6304 78.10 ACCT 9988595 OIL CHANGE 758451 Repair And Maintenance N 50-390-000-0000-6300 137.28 ACCT 9988595 PARTS 233405 Building And Grounds Maintenance N 50-390-000-0000-6300 8.29 ACCT 9988595 BOLT KIT 233423 Building And Grounds Maintenance N 50-399-000-0000-6300 137.28 ACCT 9988595 PARTS 233405 Building And Grounds Maintenance N 50-399-000-0000-6300 8.30 ACCT 9988595 BOLT KIT 233423 Building And Grounds Maintenance N 01-063-000-0000-6210 720.94 ACCT 14431200 POSTAGE SERVICE A300IC56212I Postage Meter N 10-304-000-0000-6572 112.15 SUPPLIES 625215 Repair And Maintenance Supplies N 10-304-000-0000-6572 25.98 PARTS 625215 Repair And Maintenance Supplies N 7,231.402721 9930 MARKS FLEET SUPPLY INC 41.349930 3593 MHSRC RANGE 890.003593 9139 MIDWEST TREE & MAINTENANCE INC 2,200.009139 7890 MILLS MACHINING & WELDING 10.007890 42863 MINNESOTA MOTOR COMPANY 514.8242863 43022 MN DEPT OF HUMAN SERVICES 720.9443022 1056 NAPA OF PERHAM 138.131056 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 7 Transactions 1 Transactions 2 Transactions MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC MHSRC RANGE MIDWEST TREE & MAINTENANCE INC MILLS MACHINING & WELDING MINNESOTA MOTOR COMPANY MN DEPT OF HUMAN SERVICES NAPA OF PERHAM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-112-101-0000-6572 1,095.00 REPLANT DAYLILIES & MULCH 20220 Repair And Maintenance Supplies N 10-304-000-0000-6306 900.16 REPAIR 6234996 Repair/Maint. Equip N 14-201-000-0000-6687 33,306.70 2021 FORD INTERCEPTOR AWD FM001 Equipment-Current Year N 10-302-000-0000-6350 300.00 SERVICE 9461 Maintenance Contractor N 01-112-102-0000-6342 303.50 OTTCTYJAIL SERVICE & MAINT 42546 Service Agreements N 01-112-101-0000-6572 1,247.90 RECEPTACLES IN SHERIFF OFFICE 13323 Repair And Maintenance Supplies N 01-112-108-0000-6572 255.63 CUT RECEPTACLE IN HS FOR TV 13324 Repair And Maintenance Supplies N 01-112-101-0000-6572 384.18 PULLED WIRE FOR TV IN MTG ROOM 13341 Repair And Maintenance Supplies N 01-112-102-0000-6572 160.00 WIRED LIGHTS IN JAIL STAIRWAY 13402 Repair And Maintenance Supplies N 01-112-102-0000-6572 1,093.57 INSTALL RECEPTACLES FOR TVS 13403 Repair And Maintenance Supplies N 01-280-000-0000-6818 337.12 ACCT 407 DELIVERY SERVICES 2891 Contingency Incident Event Costs N 01-201-000-0000-6304 132.18 UNIT 1803 INSTALL/BALANCE TIRE 124748 Repair And Maintenance N 50-000-000-0120-6291 3,298.24 HAULING CHARGES 10/12/20 39279 Contract Transportation N 50-000-000-0170-6291 7,347.84 HAULING CHARGES 10/12/20 39279 Contract Transportation N 50-399-000-0000-6291 1,485.20 HAULING CHARGES 10/12/20 39279 Contract Transportation N 589 NATURES GARDEN WORLD 1,095.00589 43227 NELSON AUTO CENTER 34,206.8643227 10132 NORTH CENTRAL INC 300.0010132 14257 NORTHLAND FIRE PROTECTION 303.5014257 10890 OTTER ELECTRIC LLC 3,141.2810890 126 OTTER TAIL CO TREASURER 337.12126 49008 OTTER TAIL TIRE INC 132.1849008 7392 OTTERTAIL TRUCKING INC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions NATURES GARDEN WORLD NELSON AUTO CENTER NORTH CENTRAL INC NORTHLAND FIRE PROTECTION OTTER ELECTRIC LLC OTTER TAIL CO TREASURER OTTER TAIL TIRE INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6572 170.00 SUPPLIES Repair And Maintenance Supplies N 10-302-000-0000-6675 5,245.00 EXTENDED WARRANTY - UNIT #705 P5329115 Machinery And Automotive Equipment N 10-304-000-0000-6572 184.36 PARTS P0808949 Repair And Maintenance Supplies N 10-304-000-0000-6572 28.68 PARTS P0809049 Repair And Maintenance Supplies N 10-304-000-0000-6572 113.93 PARTS P0829649 Repair And Maintenance Supplies N 10-304-000-0000-6572 2.76 PARTS P0829749 Repair And Maintenance Supplies N 10-304-000-0000-6572 87.50 PARTS P0829849 Repair And Maintenance Supplies N 10-304-000-0000-6572 14.40 PARTS P0879649 Repair And Maintenance Supplies N 10-304-000-0000-6572 149.84 PARTS P0986949 Repair And Maintenance Supplies N 10-304-000-0000-6572 75.55 PARTS P5451355 Repair And Maintenance Supplies N 10-304-000-0000-6306 1,566.62 REPAIR W3382549 Repair/Maint. Equip N 10-304-000-0000-6306 380.00 REPAIR W3401049 Repair/Maint. Equip N 10-304-000-0000-6306 7,669.59 REPAIR W3410349 Repair/Maint. Equip N 50-000-000-0120-6565 59.07 ACCT 988529 DIESEL 10/8/20 88061675 Fuels N 50-399-000-0000-6290 75.08 OTTERTAILRECY01 JANITORIAL SEP 65235 Contracted Services.N 01-204-000-0000-6304 203.74 WINTERIZE BOATS #12 & #13 320337 Repair And Maintenance N 01-112-108-0000-6342 129.00 SERVICE BAIT STATIONS 2813 Service Agreements N 01-112-101-0000-6342 99.00 SERVICE BAIT STATIONS 2814 Service Agreements N 01-112-104-0000-6342 74.00 SERVICE BAIT STATIONS 2815 Service Agreements N 12,131.287392 1093 PERHAM STEEL & WELDING 170.001093 8842 POWERPLAN OIB 15,518.238842 45475 PRO AG FARMERS CO OP 59.0745475 25082 PRODUCTIVE ALTERNATIVES INC 75.0825082 15293 RAYS SPORT & MARINE - PERHAM 203.7415293 16192 RED DOT PEST CONTROL Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 12 Transactions 1 Transactions 1 Transactions 1 Transactions OTTERTAIL TRUCKING INC PERHAM STEEL & WELDING POWERPLAN OIB PRO AG FARMERS CO OP PRODUCTIVE ALTERNATIVES INC RAYS SPORT & MARINE - PERHAM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-149-000-0000-6354 549.97 ACCT 497137 WINDOW REPLACEMENT 05150-150580 Insurance Claims N 01-063-000-0000-6232 2,124.86 ACCT ELEC ADDITIONAL BALLOTS 34267 Printing-Ballots N 01-201-000-0000-6526 73.79 DUTY BELT 10/20/20 Uniforms N 01-112-108-0000-6485 675.00 ACCT 00224002 ICE MELT 865552 Custodian Supplies N 01-112-106-0000-6485 679.00 ACCT 00224001 ICE MELT 865553 Custodian Supplies N 01-112-101-0000-6485 679.00 ACCT 00224000 ICE MELT 865554 Custodian Supplies N 01-112-108-0000-6485 8.38 ACCT 00224002 SUPPLIES 866514-2 Custodian Supplies N 01-112-101-0000-6485 368.00 ACCT 00224000 ETHELENE CLYCOHL 866560 Custodian Supplies N 01-112-108-0000-6485 292.57 ACCT 00224002 SUPPLIES 867331 Custodian Supplies N 01-112-000-0000-6369 12.00 ACCT 00224005 MACHINE PICK UP 867337 Miscellaneous Charges N 01-201-000-0000-6526 1,529.99 ACCT 974 DEPUTY BADGES I1459638 Uniforms N 10-304-000-0000-6572 573.12 PARTS P63549 Repair And Maintenance Supplies N 01-002-001-0000-6369 26.55 ACCT 01372 T JOKELA 217522R Miscellaneous Charges N 302.0016192 9012 SAFELITE FULFILLMENT INC 549.979012 6209 SEACHANGE PRINT INNOVATIONS 2,124.866209 1897 SHEILS/RICK 73.791897 48183 STEINS INC 2,713.9548183 168 STREICHERS 1,529.99168 2045 SWANSTON EQUIPMENT CORP 573.122045 8718 TAG UP 26.558718 10776 THUMPER POND Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 7 Transactions 1 Transactions 1 Transactions 1 Transactions RED DOT PEST CONTROL SAFELITE FULFILLMENT INC SEACHANGE PRINT INNOVATIONS SHEILS/RICK STEINS INC STREICHERS SWANSTON EQUIPMENT CORP TAG UP Otter Tail County Auditor Community Development Authority COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba Copyright 2010-2020 Integrated Financial Systems 23-705-000-0000-6331 192.28 CDA BOARD MTG 2/5/20 0205-RK Meals And Lodging N 50-000-000-0120-6306 116.93 FITTINGS/HYDRO HOSE 033997 Repair/Maint. Equip N 01-601-000-0000-6342 403.80 ACCT 3691600057 NOV 2020 5012363045 Service Agreements N 50-390-000-0000-6443 149.46 ACCT 13830812 UTILITY CART 125261165 Ppe & Safety Equip. & Supplies N 10-304-000-0000-6306 180.00 REPAIR 6743 Repair/Maint. Equip N 01-061-000-0000-6342 1,483.26 ACCT 33780558 CN 500-0589834 426617577 Service Agreements N 01-044-000-0000-6369 1,100.00 ADVANCED EXPORT SCHEDULER 17364 Miscellaneous Charges N 01-201-000-0000-6304 66.20 UNIT 1808 OIL CHANGE 15063 Repair And Maintenance N 50-399-000-0000-6300 1,448.68 DOOR #5 REPAIRS 64886 Building And Grounds Maintenance N 50-000-000-0110-6853 482.14 ACCT 3-85099-73002 0002783-0010-8 MSW BY PASSED EXPENSE LANDFILL N 192.2810776 1999 TNT REPAIR INC 116.931999 14497 TOSHIBA FINANCIAL SERVICES 403.8014497 13132 ULINE 149.4613132 14162 UNLIMITED AUTO GLASS INC 180.0014162 15431 US BANK EQUIPMENT FINANCE 1,483.2615431 16131 VANGUARD APPRAISALS INC 1,100.0016131 3592 VAUGHN AUTO & MARINE CO 66.203592 5045 VIKING GARAGE DOOR COMPANY INC 1,448.685045 2278 WASTE MANAGEMENT Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions THUMPER POND TNT REPAIR INC TOSHIBA FINANCIAL SERVICES ULINE UNLIMITED AUTO GLASS INC US BANK EQUIPMENT FINANCE VANGUARD APPRAISALS INC VAUGHN AUTO & MARINE CO VIKING GARAGE DOOR COMPANY INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:52:06PM10/29/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0120-6853 9,000.08 ACCT 3-85099-73002 0002783-0010-8 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 1,696.54 ACCT 3-85099-73002 0002783-0010-8 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 727.14 ACCT 3-85099-73002 0002783-0010-8 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 20,741.10 ACCT 3-85099-73002 0002783-0010-8 MSW BY PASSED EXPENSE LANDFILL N 10-304-000-0000-6572 94.50 SUPPLIES 10132074263 Repair And Maintenance Supplies N 10-304-000-0000-6572 58.08 PARTS 1688053 RI Repair And Maintenance Supplies N 10-304-000-0000-6526 149.98 2019 CLOTHING ALLOWANCE Uniforms N 32,647.002278 9357 WAYNE'S TOOL WAGON 94.509357 13310 WESTMOR INDUSTRIES LLC 58.0813310 8039 ZITZOW/BYRON 149.988039 481,294.61 Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 1 Transactions Final Total ............92 Vendors 182 Transactions WASTE MANAGEMENT WAYNE'S TOOL WAGON WESTMOR INDUSTRIES LLC ZITZOW/BYRON Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:52:06PM10/29/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems Page 15Audit List for Board Otter Tail County Auditor Community Development Authority Amount 50,828.02 General Revenue Fund 1 290,036.70 Road And Bridge Fund 10 58,418.11 Capital Improvement Fund 14 300.00 County Ditch Fund 22 192.28 23 81,519.50 Solid Waste Fund 50 481,294.61 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 21, 2020 September 2020 75% amount over 2020 Budget Report Budget (under) budget TOTAL EXPENSES OTTER TAIL COUNTY Total Children Service Expenses 3,710,465.40 4,655,600.00 80%218,800.00 Total Child Care/Emp Expenses 268,219.26 438,945.00 61%(61,000.00) Total Chemical Dependency Expenses 818,915.71 1,160,820.00 71%(51,700.00) Total Adult and Child Mental Health Services 2,148,689.11 3,169,727.00 68%(228,600.00) Total Mental Health Initiative 885,194.94 1,181,263.00 75%(800.00) Total Dev Disabled Expenses 699,598.89 1,347,351.00 52%(310,900.00) Total Adult Services Expenses 1,265,162.67 1,482,435.00 85%153,300.00 Adm/Overhead Services 1,439,371.30 2,228,350.00 65%(231,900.00) TOTAL SOCIAL SERVICES 11,235,617.28 15,664,491.00 72%(512,800.00) TOTAL INCOME MAINTENANCE 4,716,410.38 6,297,895.00 75%(7,000.00) TOTAL AGENCY EXPENSES 15,952,027.66 21,962,386.00 73%(519,800.00) TOTAL RECEIPTS Total Children Services Receipts 1,241,511.78 1,798,568.00 69%(107,400.00) Total Child Care/Emp&Training Receipts 278,682.00 424,000.00 66%(39,300.00) Total Revenue Chemical Dependency 147,120.27 245,000.00 60%(36,600.00) Total Receipts Adult & Child Mental Health 749,391.04 680,271.00 110%239,200.00 Total Mental Health Initiative 601,827.00 1,181,263.00 51%(284,100.00) Total Dev Disabilities Receipts 241,146.84 412,676.00 58%(68,400.00) Total Adult Services Receipts 863,842.15 1,052,635.00 82%74,400.00 Total Unallocated Receipts 5,072,851.35 7,621,923.00 67%(643,600.00) TOTAL SOCIAL SERVICE REVENUE 9,196,372.43 13,416,336.00 69%(865,900.00) TOTAL INCOME MAINTENANCE REV 5,731,602.79 8,537,050.00 67%(671,200.00) TOTAL AGENCY REVENUE 14,927,975.22 21,953,386.00 68%(1,537,100.00) 2,039,244.85 October 21, 2020 September 2020 75% amount over 2020 Budget Report Budget (under) budget 13,536,020 Actual Budget Overall Expenses 73% Overall Revenue 68% items of interest as of September 2020 Overall Revenue is down by approximately 7%. 1. State payments, Child Welfare and PPHP reimbursements are down, anticipating that is COVID19 related 2. Mental Health reimbursement are higher, again anticipating this is COVID19 related. Expenses are within 2% of budgeted total amount. Aquatic Invasive Species Prevention Aid Otter Tail County Resolution No. WHEREAS, on December 13, 2011 the Otter Tail County Board of Commissioners formed a Task Force; and WHEREAS, on February 21, 2012 the Task Force adopted a Mission Statement which reads as follows: It is the mission of the Otter Tail County AIS Task Force to develop programs and strategies to support and enhance the protection of Otter Tail County waters. In order to accomplish this, the Task Force will promote public awareness, education, containment, research and provide recommendations to the Otter Tail County Board of Commissioners. WHEREAS, on March 7, 2012, the Task Force adopted a set of bylaws and is still in operation in 2019; and WHEREAS, The Otter Tail County AIS Task Force has remained active in preventing the spread of aquatic invasive species; and WHEREAS, the State of Minnesota has made available funds to local units of government to aid in aquatic invasive species prevention as authorized under Minn. Stat. §477A.19. NOW, THEREFORE, BE IT RESOLVED: 1. That Otter Tail County agrees to accept the Aquatic Invasive Species Prevention Aid from the State of Minnesota. 2. That it will use the proceeds as recommended by the Otter Tail County Aquatic Invasive Species Task Force and in conformity with the requirements of Minn. Stat. §477A.19. Upon the motion of Commissioner , seconded by Commissioner , and passed on a vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this ___ day of ___ 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: By: Attest: Leland Rogness, Chair Nicole Hansen, Clerk 9/12/14 MEMORANDUM OF AGREEMENT This agreement (Agreement) is made and entered into by and between: The Counties of Otter Tail, and Becker by and through their respective County Board of Commissioners, and The East Otter Tail, West Otter Tail, and Becker Soil and Water Conservation Districts, by and through their respective Soil and Water Conservation District Board of Supervisors, and The Pelican River and Cormorant Lakes Watershed Districts, by and through their respective Board of Managers, Collectively referred to as the “Parties.” WHEREAS, the Counties of this Agreement are political subdivisions of the State of Minnesota, with authority to carry out environmental programs and land use controls, pursuant to Minnesota Statutes Chapter 375 and as otherwise provided by law; and WHEREAS, the Soil and Water Conservation Districts (SWCDs) of this Agreement are political subdivisions of the State of Minnesota, with statutory authority to carry out erosion control and other soil and water conservation programs, pursuant to Minnesota Statutes Chapter 103C and as otherwise provided by law; and WHEREAS, the Watershed Districts of this Agreement are political subdivisions of the State of Minnesota, with statutory authority to carry out conservation of the natural resources of the state by land use controls, flood control, and other conservation projects for the protection of the public health and welfare and the provident use of the natural resources, pursuant to Minnesota Statutes Chapters 103B, 103D and as otherwise provided by law; and WHEREAS, the parties to this Agreement have a common interest and statutory authority to prepare, adopt, and assure implementation of a comprehensive watershed management plan in the Otter Tail River Watershed to conserve soil and water resources through the implementation of practices, programs, and regulatory controls that effectively control or prevent erosion, sedimentation, siltation and related pollution in order to preserve natural resources, ensure continued soil productivity, protect water quality, reduce damages caused by floods, preserve wildlife, protect the tax base, and protect public lands and waters; and WHEREAS, with matters that relate to coordination of water management authorities pursuant to Minnesota Statutes Chapters 103B, 103C, and 103D with public drainage systems pursuant to Minnesota Statutes Chapter 103E, this Agreement does not change the rights or obligations of the public drainage system authorities; and WHEREAS, the Parties have formed this Agreement for the specific goal of developing a plan pursuant to Minnesota Statutes § 103B.801, Comprehensive Watershed Management Planning, also known as One Watershed, One Plan. NOW, THEREFORE, the Parties hereto agree as follows: 1. Purpose: The Parties to this Agreement recognize the importance of partnerships to plan and implement protection and restoration efforts for the Otter Tail River Watershed, see attached exhibit A. The purpose Page 1 of 7 of this Agreement is to collectively develop and adopt, as local government units, a coordinated watershed management plan for implementation per the provisions of the Plan. Parties signing this agreement will be collectively referred to as the Otter Tail Watershed Partnership (Partnership). 2. Term: This Agreement is effective upon signature of all Parties in consideration of the Board of Water and Soil Resources (BWSR) Operating Procedures for One Watershed, One Plan; and will remain in effect until adoption of the plan by all parties unless canceled according to the provisions of this Agreement or earlier terminated by law. 3. Adding Additional Parties:A qualifying party desiring to become a member of this Agreement shall indicate its intent by adoption of a board resolution prior to 6/30/21. The party will not have voting authority until 90 days after adopting a resolution to become a member of this Agreement. The party agrees to abide by the terms and conditions of the Agreement; including but not limited to the bylaws, policies and procedures adopted by the Policy Committee. 4. Withdrawal of Parties: A party desiring to leave the membership of this Agreement shall indicate its intent in writing to the Policy Committee in the form of an official board resolution. Notice must be made at least 30 days in advance of leaving the Agreement. 5. General Provisions: a. Compliance with Laws/Standards: The Parties agree to abide by all federal, state, and local laws; statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to the facilities, programs, and staff for which the Agreement is responsible. b. Indemnification: Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized or limited by law and shall not be responsible for the acts of any other party, its officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minnesota Statute Chapter 466 and other applicable laws govern liability of the Parties. To the full extent permitted by law, actions by the Parties, their respective officers, employees, and agents pursuant to this Agreement are intended to be and shall be construed as a “cooperative activity.” It is the intent of the Parties that they shall be deemed a “single governmental unit” for the purpose of liability, as set forth in Minnesota Statutes §471.59, subd. 1a(a). For purposes of Minnesota Statutes § 471.59, subd. 1a(a) it is the intent of each party that this Agreement does not create any liability or exposure of one party for the acts or omissions of any other party. c. Records Retention and Data Practices: The Parties agree that records created pursuant to the terms of this Agreement will be retained in a manner that meets their respective entity’s records retention schedules that have been reviewed and approved by the State in accordance with Minnesota Statutes § 138.17. The Parties further agree that records prepared or maintained in furtherance of the agreement shall be subject to the Minnesota Government Data Practices Act. Page 2 of 7 At the time this agreement expires, all records will be turned over to the East Otter Tail SWCD for continued retention. d. Timeliness: The Parties agree to perform obligations under this Agreement in a timely manner and keep each other informed about any delays that may occur. e. Extension: The Parties may extend the termination date of this Agreement upon agreement by all Parties. 6. Administration: a. Establishment of Committees for Development of the Plan. The Parties agree to designate one representative, who must be an elected or appointed member of the governing board, to a Policy Committee for development of the watershed-based plan and may appoint one or more technical representatives to an Advisory Committee for development of the plan in consideration of the BWSR Operating Procedures for One Watershed, One Plan. i. The Policy Committee will meet as needed to decide on the content of the plan, serve as a liaison to their respective boards, and act on behalf of their Board. Each representative shall have one vote. ii. Each governing board may choose one alternate to serve on the Policy Committee as needed in the absence of the designated member. iii. The Policy Committee will establish bylaws within 90 days of execution of this document to describe the functions and operations of the committee(s). iv. The Advisory Committee will meet monthly or as needed to assist and provide technical support and make recommendations to the Policy Committee on the development and content of the plan. Members of the Advisory Committee may not be a current board member of any of the Parties. b. Submittal of the Plan. The Policy Committee will recommend the plan to the Parties of this agreement. The Policy Committee will be responsible for initiating a formal review process for the watershed-based plan conforming to Minnesota Statutes Chapters 103B and 103D, including public hearings. Upon completion of local review and comment, and approval of the plan for submittal by each party, the Policy Committee will submit the watershed-based plan jointly to BWSR for review and approval. c. Adoption of the Plan. The Parties agree to adopt and begin implementation of the plan within 120 days of receiving notice of state approval, and provide notice of plan adoption pursuant to Minnesota Statutes Chapters 103B and 103D. Page 3 of 7 7. Fiscal Agent: East Otter Tail SWCD will act as the fiscal agent for the purposes of this Agreement and agrees to: a. Accept all responsibilities associated with the implementation of the BWSR grant agreement for developing a watershed-based plan. b. Perform financial transactions as part of grant agreement and contract implementation. c. Annually provide a full and complete audit report. d. Provide the Policy Committee with the records necessary to describe the financial condition of the BWSR grant agreement. e. Retain fiscal records consistent with the agent’s records retention schedule until termination of the agreement (at that time, records will be turned over to East Otter Tail SWCD. f. Provide reasonable documentation of the BWSR grant agreement to any party upon request. 8. Grant Administration: East Otter Tail SWCD will act as the grant administrator for the purposes of this Agreement and agrees to provide the following services: a. Accept all day-to-day responsibilities associated with the implementation of the BWSR grant agreement for developing a watershed-based plan, including being the primary BWSR contact for the One Watershed, One Plan Grant Agreement and being responsible for BWSR reporting requirements associated with the grant agreement. b. Provide the Policy Committee with the records necessary to describe the planning condition of the BWSR grant agreement. 9. Scope of services agreements may be developed with other Parties for assistance with administration, planning, or other duties, as appropriate. Scope of services shall not exceed current fund allocations and must be consistent with any workplan or timelines developed for a grant agreement. 10. Authorized Representatives: The following persons will be the primary contacts for all matters concerning this Agreement: Otter Tail County East Otter Tail SWCD Land & Resource Management Director District Administrator 500 W Fir Ave 801 Jenny Ave SW, Suite #2 Fergus Falls, MN 56537 Perham, MN 56573 Telephone: 218-998-8105 Telephone: 218-346-9105 West Otter Tail SWCD District Administrator 506 Western Ave N Page 4 of 7 Fergus Falls, MN 56537 Telephone: 218-998-5300 Becker County Becker SWCD Planning & Zoning Administrator District Administrator 915 Lake Ave 809 8th St SE Detroit Lakes, MN 56501 Detroit Lakes, MN 56501 Telephone: 218-846-7314 Telephone: 218-846-7360 Pelican River Watershed District Cormorant Lakes Watershed District District Administrator Administrator 211 Holmes St W 10929 County Highway 5 Detroit Lakes, MN 56501 Pelican Rapids, MN 56572 Telephone: 218-846-0436 Telephone: 218-234-6865 Page 5 of 7 IN TESTIMONY WHEREOF the Parties have duly executed this agreement by their duly authorized officers. PARTNER: __________________________________ APPROVED: BY: ______________________________________________ Board Chair Date BY: ______________________________________________ District Manager/Administrator Date APPROVED AS TO FORM BY: ______________________________________________ County Attorney Date Page 6 of 7 Attachment A