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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 09/29/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS SUPPORTING DOCUMENTS Tuesday, September 29,2020 8:30 a.m. Government Services Center & Via Live Stream 515 West Fir Avenue, Fergus Falls, MN 2.1 Draft Otter Tail County Board Minutes for 09.22.2020 2.2 Otter Tail County Bills-Warrants for 09.29.2020 3.0 Signatory Resolution 4.0 2020 Market Price Resolution 5.0 Recommendation for Award 6.0 DWI Court Grant 6.0 Correctional Fee Schedule 8.0 Auditor-Treasurer 11.0 Resolution for Moratorium Study Page 1 of 7 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN September 22, 2020 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:34 a.m. Tuesday, September 22, 2020, at the Government Services Center in Fergus Falls, MN. Commissioners Lee Rogness, Chair; Betty Murphy, Vice-Chair; John Lindquist, Wayne Johnson, and Doug Huebsch were present in the room. Huebsch was absent at 11:08 a.m. and returned at 11:20 a.m. The meeting was held via Webex and was available to the public via livestream due to the health pandemic and declared emergency in accordance with Minn. Stat. Sec. 13D.021 Subd. 1(1). Approval of Agenda Chair Rogness called for approval of the Board Agenda. Motion by Lindquist, second by Johnson and unanimously carried to approve the Board of Commissioners’ agenda of September 22, 2020 with the following addition: Finance Committee – CARES Act Update & Budget Request Consent Agenda Motion by Johnson, second by Huebsch and unanimously carried to approve the amended consent agenda items as follows: 1. September 1, 2020 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for September 22, 2020 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for September 22, 2020 (Exhibit A) 4. Issuance of a 2021 Tobacco License to Erik Hoff, Pelican Hills, Inc. dba Pelican Hills RV Park. 5. Issuance of a 2020 Tobacco License to Lisa Rahn, Rahn’s Oil and Propane dba Big Foot Gas & Grocery. 6. Transfer of the 2020 On Sale Liquor and Sunday Liquor License currently held by Carlitos Inc. dba The Cactus to H&K Industries LLC (Lucas Johnson) dba The Cactus for the period of October 1, 2020 to June 30, 2021. 7. Human Services Contract Renewal with the Underwood School District #550 for the transportation of children & youth in foster care placement. 8. Human Services Contract Renewal with the Battle Lake School District #542 for the transportation of children & youth in foster care placement. Partnership4Health (P4H) Dental Innovations Work Plan Partnership4Health Dental Services Coordinator Jane Neubauer provided a brief update to the Board regarding the Dental Innovations work occurring in the P4H region. She reviewed the current work plan, action steps and objectives, and outlined resources needed. P4H plans to develop a process to identify and maintain a current list of dental care services available to Minnesota Health Care Program (MHCP) patients in the region, as well as identify gaps in services and strategies to address the gaps. DONATION OF USED POLICE EQUIPMENT TO LOCAL LAW ENFORCEMENT AND FIRE DEPARTMENTS Otter Tail County Resolution No. 2020 - 62 WHEREAS, The Otter Tail County Sheriff’s Office requests to donate used Police Style equipment to organizations within the County to include local Police Departments and Fire Departments for official use. WHEREAS, Minnesota Statute 465.03 requires a county to adopt via resolution in order to donate real or personal property WHEREAS, it is requested to donate the following items: 1-Liberty lightbar to the Vergas Fire Department Board of Commissioners’ Meeting Minutes September 22, 2020 Page 2 of 7 NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above described resolution to donate the above items to local agencies. The motion for the adoption of the foregoing resolution was introduced by Commissioner Huebsch, duly seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken thereon, the motion passed unanimously. Adopted this 22nd day of September 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ___________________________________ By: _____________________________________________ Attest____________________________________ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Buffalo-Red River Watershed 1 Watershed 1 Plan (1W1P) Motion by Johnson, second by Lindquist and unanimously carried to approve the final draft of the Buffalo-Red River Watershed 1W1P and recommend that the plan be submitted to the Board of Water and Soil Resources for their approval. The full plan can be found on the Buffalo-Red River Watershed website at www.brrwd.org. Planning Commission Recommendations Windmill Hill Second Addition – Joel Dotzenrod: A motion was offered by Lindquist and seconded by Huebsch to approve a Preliminary Plat titled “Windmill Hill Second Addition”, with a condition as recommended by Planning Commission, consisting of 5 single family residential non- riparian lots, 1 block. The proposed is located west of 27848 county highway 83, section 6 of Everts Township; Deer Lake (56-298), RD. Motion by Lindquist, second by Huebsch and unanimously carried to table the motion made by Commissioners Lindquist and Huebsch until September 29, 2020 to allow further research by the County Engineer regarding the shared approaches. Ottertail Beach Club, Inc. – Stacy Rindy President: Motion by Johnson, second by Huebsch and unanimously carried to approve a Conditional Use Permit to replace the existing cabin, patio and storage building having a combined 849 square feet of impervious surface with a cabin having a total impervious surface of 732 square feet. To better utilize the limited green space, it was proposed to increase the height of the cabin from 14 feet to 20 feet allowing for a loft and storage in the upper level, with the roof sloping from front to back to allow all water to shed back onto the lot. To bring the cabin into compliance with Shore Impact Zone allowances, patio will be eliminated and cabin location will also be moved away from adjoining lot line and lake as far as possible, while maintaining the present setback for resorts/PUD’s of 10 feet from other structures and trailers (Variance Approved August 13, 2020). The project is located at 39692 County Hwy 1, Section 12, of Amor Township; Otter Tail (56- 242), GD. Long Prairie 1 Watershed 1 Plan Motion by Huebsch, second by Johnson and unanimously carried to authorize appropriate County Officials’ signatures to execute the memorandum of agreement between the Counties of Douglas, Morrison, Todd and Otter Tail and the Douglas, Morrison, Todd, and East and West Water Conservation District Board of Supervisors to implement protection and restoration efforts for the Long Prairie River Watershed. Motion by Huebsch, second by Johnson and unanimously carried to not place a Commissioner on the Long Prairie 1W1P Policy Committee. Otter Tail County accounts for under 5% of the watershed and Land and Resource staff is participating as technical representatives on the Committee. Commissioners have 90 days to modify their decision. Board of Commissioners’ Meeting Minutes September 22, 2020 Page 3 of 7 Resolution to Adopt and Implement The Leaf, Wing, Redeye One Watershed, One Plan Otter Tail County Resolution No. 2020 - 63 Whereas, the Otter Tail County is a member of the Redeye Planning Memorandum of Agreement; and Whereas, the Otter Tail County has been an active participant in the development of Leaf, Wing, Redeye River One Watershed, One Plan (Plan), also known as a comprehensive watershed management plan; and Whereas, the Otter Tail County recommended the Redeye Policy Committee submit the Plan for State approval on July 13th, 2020; and Whereas, the Redeye Policy Committee submitted the Plan for State approval on July 14th, 2020; and Whereas, the Board of Water and Soil Resources (BWSR) North Region Committee met on August 5, 2020 and decided to recommend the Plan be approved according to Minnesota Statutes 103B.101, subdivision 14 at the BWSR meeting on August 26, 2020; and Whereas, the Board of Water and Soil Resources (BWSR) met on August 26, 2020 and approved the Plan according to Minnesota Statutes 103B.101, subdivision 14. Now; Therefore, Be it Resolved, the Otter Tail County hereby adopts and will begin implementation of the Plan for the area of the county identified within the Plan and serve as a substitute for the county local water management plan as per 103B for the duration of the state approved Plan. The motion for the adoption of the foregoing resolution was introduced by Commissioner Huebsch, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, the motion passed unanimously. Adopted this 22nd day of September 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ___________________________________ By: _____________________________________________ Attest____________________________________ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk OTTER TAIL COUNTY SHERIFF’S OFFICE RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Otter Tail County Resolution No. 2020 - 64 Be it resolved that the Otter Tail County Sheriff’s Office enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety enforcement projects during the period from October 1, 2020 through September 30, 2021. The Otter Tail County Sheriff’s Office is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Otter Tail County Sheriff’s Office and to be the fiscal agent and administer the grant. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson duly seconded by Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, the motion passed unanimously. Adopted this 22nd day of September 2020. Board of Commissioners’ Meeting Minutes September 22, 2020 Page 4 of 7 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ___________________________________ By: _____________________________________________ Attest____________________________________ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Adult & Children’s Mental Health Local Advisory Council Adult Mental Health Local Advisory Council members Beth Nelson and Fonda Knudsen provided a brief update to the Board regarding adult mental health and reviewed areas of concern. Children’s Mental Health Local Advisory Council member Troy Haugen briefly discussed areas of focus and expressed the importance of aiding and supporting students during these challenging times. Recess & Reconvene At 9:46 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:54 a.m. Out of State Travel Motion by Murphy, second by Johnson and unanimously carried to authorize the Assistant Finance Director to travel to Charleston, South Carolina during the week of November 15th – 20th, 2020 to attend the Government Finance Officers Association’s 2020 Leadership Academy. The Minnesota Government Finance Officers Association plans to fund a portion of the expenses and the remaining balance will be covered by the Auditor-Treasurer’s budget. Jewett Lake Conditional Use Permit Application Fee Motion by Johnson, second by Lindquist and unanimously carried to waive the conditional use permit (CUP) application fee associated with the Jewett Lake outlet operations plan to be submitted by the Jewett Lake Association. Long Lake and Jewett Lake representatives have discussed the modification to the outlet plan and residents will have the opportunity to speak at the Planning Commission meeting at which this CUP will be held. Highway Items CSAH 41 Bridge No. 56527 Update: County Engineer Charles Grotte provided a brief update to the Board regarding Bridge No. 56527 located on CSAH 41. The bridge is planned to reopen in the next 2-3 weeks with restrictions and the goal is to replace the bridge in 2021. The estimated cost to replace the bridge is $980,000 and Commissioners requested Mr. Grotte work with the County Attorney to recoup as much costs as possible from the individual that performed the criminal act. RESOLUTION ESTABLISHING COUNTY STATE AID HIGHWAY Otter Tail County Resolution No. 2020 - 65 WHEREAS, it appears to the Otter Tail County Board of Commissioners that the highway hereinafter described should be designated County Aid State Highway under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners that the road described as follows, to-wit: County State Aid Highway No. 92: Beginning approximately 238’ South of the intersection of Greenwood Avenue NW and 11th Street NW in the City of Wadena; thence Southerly approximately 238’ along 11th Street NW to the intersection of Elm Avenue NW, thence turning Southwesterly for 725’ to a point of intersection with US Trunk Highway 10 all in Section 1, Township 134 North, Range 36 West of Otter Tail County being a total distance of 0.18 miles. Be, and hereby is established, located, and designated a County State Aid Highway of said County, subject to the approval of the Commissioner of Transportation of the State of Minnesota. Board of Commissioners’ Meeting Minutes September 22, 2020 Page 5 of 7 BE IT FUTHER RESOLVED, that the County Board Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for consideration, and that upon her approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Otter Tail, to be numbered and known as County State Aid Highway No. 92. The motion for the adoption of the foregoing resolution was introduced by Commissioner Huebsch, duly seconded by Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, the motion passed unanimously. Adopted this 22nd day of September 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ___________________________________ By: _____________________________________________ Attest____________________________________ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Retainer Agreement with SRF Consulting Group: Motion by Johnson, second by Lindquist and unanimously carried to approve the extension of the retainer agreement for professional services received by SRF Consulting for planning and engineering assistance. The agreement is effective from October 2020 until December 2022. Ditch 70 – Tile Repair Motion by Lindquist, second by Murphy and unanimously carried to replace approximately 900 feet of the mainline tile on County Ditch 70 with non-perforated tile as requested by property owner Brian Fronning. Mr. Fronning plans to pay for the replacement as well as the work performed, and the County Drainage Ditch Systems Department will work with Mr. Fronning to ensure the agreed requirements are established and met. Ditch 24 – Removal of Beaver Dams Motion by Johnson, second by Murphy and unanimously carried to authorize the County Drainage Ditch Inspector to proceed with the removal of the beaver dams located on County Ditch 24. Management Representation Letter Motion by Huebsch, second by Murphy and unanimously carried, to authorize the Chair of the County Board of Commissioners, the County Administrator and the County Auditor-Treasurer to sign the management representation letter in connection with the audit for the year-ended December 31, 2019. Approval of Payment Motion by Johnson, second by Lindquist and unanimously carried, to approve payment in the amount of $3,160.00 to Perham Health for costs incurred under the provisions of Minnesota Statute 609.35. Approval of Transfer of Funds Motion by Lindquist, second by Murphy and unanimously carried to approve a transfer, in the amount of $406,569.83, from the Capital Improvements Fund to the Road and Bridge Fund for the following previously approved capital expenditures purchases: 2020 Carlson Model CP100-11 Asphalt Paver Vendor – Ruffridge Johnson 184,793.00 Approval Code – 202015 John Deere 614R Tractor with Loader Vendor – Deer & Company 145,829.25 Approval Code – 202007 Two – 2020 Dodge Ram 2500 4 by 4 Crew Cab 8’ Box with Tommy Gate Vendor – Nelson Auto Center 75,947.58 Approval Code – 202010 Grand Total 406,569.83 Board of Commissioners’ Meeting Minutes September 22, 2020 Page 6 of 7 Canvassing Board Appointment Motion by Johnson, second by Murphy and unanimously carried to appoint Commissioner Huebsch and Commissioner Lindquist to the canvassing board for the November 3, 2020 State General Election. The canvassing board will meet on Friday, November 13, 2020 at 1:00 p.m. Ditch 45 Public Hearing A date for the Public Hearing regarding Ditch 45 is planned to be reconsidered at the September 29, 2020 Board of Commissioners meeting. Absentee Ballot Board Appointments Motion by Johnson, second by Huebsch and unanimously carried to appoint the following individuals to the Otter Tail County Absentee Ballot Board for the processing of absentee ballots issued and received under the provisions of Minnesota Statutes 203B.04 through 203B.15 and Minnesota Statutes 203B.16 through 203B.27 for the August 11, 2020 State Primary Election and for the November 3, 2020 State General Election and to establish compensation for those services at $15.00 per hour with a reimbursement for travel at $0.575 per mile. Karen Nelson Pamela Johnson Approval of Temporary On-Sale Liquor License Motion by Johnson, second by Murphy and unanimously carried, with Huebsch abstaining, to approve an Application and Permit for a Temporary On-Sale Liquor License for the New York Mills Lions Club for an event scheduled for October 17th and October 18th at the Otter Berry Farm Corn Maze, located at 38132 470th Ave, New York Mills, MN. Otter Tail Power Solar Project Motion by Johnson, second by Lindquist and unanimously carried to support the City of Fergus Falls as the Responsible Governmental Unit (RGU) as it relates to the environmental review for the Otter Tail Power solar project in Fergus Falls. An RGU is identified as the unit with the greatest responsibility for approving or supervising the project as a whole and, after annexation, the entirety of this project will be located within the City of Fergus Falls. Otter Tail Lakes Country Association (OTLCA) Allocation for Personal Protective Equipment (PPE) Store Motion by Huebsch, second by Murphy and unanimously carried to allocate the funds received from small businesses through the PPE store to OTLCA for their services in operating the store. The allocation is between $9,000 - $10,000 and the County will be eligible for reimbursement for 75% of the allocations through the federal emergency management agency (FEMA). The motion included a letter of appreciation be sent to OTLCA for their efforts. Legislation Representation Agreement Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County Officials’ signatures to execute the Legislative Agreement between Otter Tail County and Psick Capitol Solutions, Inc. for legislative representation before the Minnesota Legislature during the 2021 – 2022 biennium and other governmental bodies as needed. Public Health Update Public Health Director Jody Lien reported that Minnesota has 90,942 lab confirmed cases, of which 82,174 no longer require isolation, and 1,969 lab confirmed deaths. Otter Tail County has 401 lab confirmed cases of COVID-19, of which 348 are no longer contagious, and four (4) COVID-19 related deaths. No longer contagious is a number estimate based on ten (10) days from a positive test date of the case and the individual may not be fully recovered. For more detailed information regarding Otter Tail County COVID-19 data, visit https://ottertailcountymn.us/content-page/covid-19- health-information/. Ms. Lien expressed concerns regarding the increase in hospitalizations and the shortage of testing that is available locally. She informed the Board that Minnesota Department of Health (MDH) survey teams plan to visit residents in the Maine Township and Fergus Falls areas and conduct voluntary surveys and testing. Board of Commissioners’ Meeting Minutes September 22, 2020 Page 7 of 7 This evidence based tool will allow MDH to understand where the virus is spreading and guide the impact. The teams plan to go door to door between September 24th and September 26th and should be easily identified. Countywide Emergency Operations Center (EOC) Emergency Management Director Patrick Waletzko informed the Board of a meeting that is planned for September 23rd with the Emergency Board of the West Otter Tail County Farm Service Agency to consider submitting a Physical Loss Notice to the State Administrator of the USDA, for consideration of disaster aid from the July 8, 2020 tornados. Business Community Community Development Director Amy Baldwin briefed the Board regarding the business community and shared the August unemployment data. Otter Tail County unemployment rate is at 4.6%, down from July at 4.8%. All businesses effected by COVID-19 are encouraged to apply for funds that are available through the Navigating the Road Ahead program by visiting https://ottertailcountymn.us/content-page/cares-small-business-relief-and-recovery/ and filling out the form at the bottom of the page. Internal Operations and County Planning County Administrator Nicole Hansen provided a brief update to the Board regarding internal operations and county planning. There are no changes to report and staff continue to field calls and assist employees with questions. Adjournment Motion by Huebsch, second by Lindquist and unanimously carried to adjourn the Otter Tail County Board of Commissioners meeting at 11:48 a.m. The next regular Board meeting is scheduled at 8:30 a.m. on Tuesday, September 29, 2020 and will be available to the public via live stream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ___________________________________ By: _____________________________________________ Attest____________________________________ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes September 22, 2020 (Exhibit A) Page 1 of 6 Board of Commissioners’ Meeting Minutes September 22, 2020 (Exhibit A) Page 2 of 6 Board of Commissioners’ Meeting Minutes September 22, 2020 (Exhibit A) Page 3 of 6 Board of Commissioners’ Meeting Minutes September 22, 2020 (Exhibit A) Page 4 of 6 Board of Commissioners’ Meeting Minutes September 22, 2020 (Exhibit A) Page 5 of 6 Board of Commissioners’ Meeting Minutes September 22, 2020 (Exhibit A) Page 6 of 6 COMMISSIONER'S VOUCHERS ENTRIES9/24/2020 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:00:52PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-112-000-0000-6572 47.40 SERVICE CALL/COPY KEYS 64 Repair And Maintenance Supplies N 50-000-000-0130-6857 480.00 APPLIANCE DISPOSAL 9/17/20 Appliance Disposal N 50-000-000-0130-6857 280.00 APPLIANCE DISPOSAL 9/21/20 Appliance Disposal N 01-149-000-0000-6369 7,203.00 SUBSCRIPTION RENEWAL & SUPPORT 206192 Miscellaneous Charges N 01-201-000-0000-6686 600.25 SUBSCRIPTION RENEWAL & SUPPORT 206192 Computer Software N 50-000-000-0130-6859 1,896.80 MISC RECYCLING 4606 Electronic Disposal N 01-201-000-0000-6526 93.72 TACTICAL POUCHES 2020-259 Uniforms Y PETERSON/CHRIS11583 01-061-000-0000-6406 99.99 A2RJVV5AA0WI1P PORTABLE CHARGE 1WXF-HPWP-GPR1 Office Supplies N 01-061-000-0000-6680 1,248.88 A2RJVV5AA0WI1P CISCO NETWORK 1WXF-HPWP-YXY6 Computer Hardware N 01-122-000-0000-6406 125.70 A2RJVV5AA0WI1P CAR ADAPTERS 1QWC-G97F-3F7W Office Supplies N 01-201-000-0000-6396 21.98 A2RJVV5AA0WI1P CHARGER/CABLE 1VNT-VHRL-L9MF Special Investigation N 01-250-000-0000-6406 20.90 A2RJVV5AA0WI1P PILL ENVELOPES 1NNX-MTXG-9KKY Office Supplies N 50-000-000-0000-6290 19.04 ACCT 160002035 1602073201 Contracted Services N 50-000-000-0120-6290 30.00 ACCT 160002806 1602074018 Contracted Services.N 50-390-000-0000-6290 19.04 ACCT 160002035 1602073201 Contracted Services.N 50-399-000-0000-6290 33.05 ACCT 160002035 1602073201 Contracted Services.N 5 A-1 LOCK & KEY LLC 47.405 13408 A&A RECYCLING LLC 760.0013408 12995 ACTIVE911 INC 7,803.2512995 14813 ALBANY RECYCLING CENTER 1,896.8014813 12900 ALPHA TRAINING & TACTICS LLC 93.7212900 14386 AMAZON CAPITAL SERVICES INC 1,517.4514386 13620 AMERIPRIDE SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 5 Transactions A-1 LOCK & KEY LLC A&A RECYCLING LLC ACTIVE911 INC ALBANY RECYCLING CENTER ALPHA TRAINING & TACTICS LLC AMAZON CAPITAL SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 10-303-000-0000-6278 44,925.35 SERVICE 11171 Engineering & Hydrological Testing N 10-301-000-0000-6264 6,042.91 ANNUAL SUPPORT INVB-017170 Data Processing Techn Support N 01-201-000-0000-6406 125.16 ACCT 551334 BATTERIES 1599884 Office Supplies N 10-303-000-0000-6369 271.35 #2 FUEL - HOME HEATING 38729 Miscellaneous Charges N 10-303-000-0000-6278 1,864.25 SERVICE B224612 Engineering & Hydrological Testing N 10-303-000-0000-6278 1,920.25 SERVICE B224613 Engineering & Hydrological Testing N 10-303-000-0000-6278 3,087.75 SERVICE B224616 Engineering & Hydrological Testing N 10-303-000-0000-6278 5,066.76 SERVICE B224618 Engineering & Hydrological Testing N 10-303-000-0000-6278 4,677.95 SERVICE B224777 Engineering & Hydrological Testing N 10-303-000-0000-6278 1,097.30 SERIVCE B224777 Engineering & Hydrological Testing N 01-112-101-0000-6572 832.57 ACCT 565814 WINDOW SILLS 47605609 Repair And Maintenance Supplies N 01-250-000-0000-6491 285.00 EMSOTTERTAILJAILMN GLOVES 2009157 Jail Supplies N 01-112-000-0000-6310 250.00 WINDOW CLEANING AUG 2020 P045609 Outside Vendor Services Y 101.1313620 13484 APEX ENGINEERING GROUP INC 44,925.3513484 13988 AVENU INSIGHTS & ANALYTICS LLC 6,042.9113988 14163 BATTERY JUNCTION 125.1614163 1386 BECKLUND OIL INC 271.351386 386 BRAUN INTERTEC CORPORATION 17,714.26386 175 BUILDERS FIRST SOURCE 832.57175 9688 CLEAN PLUS INC 285.009688 12058 CLEAN SWEEP COMMERCIAL SERVICES Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 6 Transactions 1 Transactions 1 Transactions AMERIPRIDE SERVICES INC APEX ENGINEERING GROUP INC AVENU INSIGHTS & ANALYTICS LLC BATTERY JUNCTION BECKLUND OIL INC BRAUN INTERTEC CORPORATION BUILDERS FIRST SOURCE CLEAN PLUS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-149-000-0000-6354 179.00 UNIT 1904 UNDER MIRROR LIGHT 5772 Insurance Claims N 01-122-000-0000-6304 50.98 UNIT 20002 OIL CHANGE 057073 Repair And Maintenance N 01-112-000-0000-6406 104.86 ACCT 2189988050 INK 449745 Office Supplies N 01-149-000-0000-6406 63.84 ACCT 2189988076 BUSINESS CARDS 449696 Office Supplies N 01-201-000-0000-6406 117.41 ACCT 2189988555 SUPPLIES 449697 Office Supplies N 01-250-000-0000-6406 26.16 ACCT 2189988556 SUPPLIES 449736 Office Supplies N 50-000-000-0000-6406 78.50 ACCT 2189984898 LAMINATE PAPER 449738 Office Supplies N 01-061-000-0000-6342 908.60 ACCT 40370 IBM MAINT RENEWAL 379167 Service Agreements N 50-399-000-0000-6485 125.86 ACCT 227162 LATEX GLOVES 84678 Custodian Supplies N 01-201-000-0000-6433 192.90 ACCT 39719 DISPOSABLE GLOVES 1212860 Special Medical N 01-201-000-0000-6433 118.80 ACCT 397194 DISINFECTING WIPES 1213001 Special Medical N 10-302-000-0000-6350 1,000.00 FIRE CALL - BRIDGE 20-31 Maintenance Contractor N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 7/28/20 7/28/20 Miscellaneous Charges N 250.0012058 9087 CODE 4 SERVICES INC 179.009087 32655 COLLEGE WAY AUTO 50.9832655 32603 COOPER'S OFFICE SUPPLY INC 390.7732603 15410 CPS TECHNOLOGY SOLUTIONS 908.6015410 36 DACOTAH PAPER CO 125.8636 13214 DASH MEDICAL GLOVES INC 311.7013214 819 DENT/CITY OF 1,000.00819 11391 DOUBLE A CATERING Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions CLEAN SWEEP COMMERCIAL SERVICES CODE 4 SERVICES INC COLLEGE WAY AUTO COOPER'S OFFICE SUPPLY INC CPS TECHNOLOGY SOLUTIONS DACOTAH PAPER CO DASH MEDICAL GLOVES INC DENT/CITY OF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 9/1/20 9/1/20 Miscellaneous Charges N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 9/22/20 9/22/20 Miscellaneous Charges N 23-705-000-0000-6331 79.50 LUNCHES FOR CDA MTG 9/2/20 9/2/20 Meals And Lodging N 01-250-000-0000-6399 1,200.00 LOW PROFILE TREE PULLER 201002 Sentence To Serve N 50-399-000-0000-6306 896.50 REPAIRS TO ROLL OFF #2017 52 Repair/Maint. Equip Y 01-112-102-0000-6673 650.00 ACCT 115000 POLYCARBONATE SI015050 Remodeling Projects N 10-302-000-0000-6500 170.00 SUPPLIES 2269003 Supplies N 01-112-101-0000-6572 18.16 ACCT 13040 U-BOLTS 785680 Repair And Maintenance Supplies N 50-399-000-0000-6304 180.63 ACCT 13050 LIGHTS 786247 Repair And Maint-Vehicles N 50-000-000-0000-6240 117.00 ACCT 524121 VIP WEB CHARGES 1501064 Publishing & Advertising N 50-390-000-0000-6240 191.00 ACCT 524121 HHW 1500718 Publishing & Advertising N 02-103-000-0000-6369 3,152.58 LAREDO USAGE AUG 2020 0225940-IN Miscellaneous Charges N 01-124-000-0000-6140 150.00 PER DIEM 9/9/20 Per Diem Y 184.5011391 16278 DTN ATTACHEMENTS LLC 1,200.0016278 13026 EZWELDING LLC 896.5013026 3297 FARGO GLASS & PAINT CO INC 650.003297 2365 FARMERS ELEVATOR OF FERGUS FALLS 170.002365 373 FARNAM'S GENUINE PARTS INC 198.79373 35011 FERGUS FALLS DAILY JOURNAL 308.0035011 13636 FIDLAR TECHNOLOGIES INC 3,152.5813636 15555 FISCHER/JUDD Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions DOUBLE A CATERING DTN ATTACHEMENTS LLC EZWELDING LLC FARGO GLASS & PAINT CO INC FARMERS ELEVATOR OF FERGUS FALLS FARNAM'S GENUINE PARTS INC FERGUS FALLS DAILY JOURNAL FIDLAR TECHNOLOGIES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-124-000-0000-6330 29.90 MILEAGE 9/9/20 Mileage Y 10-303-000-0000-6342 1,384.20 SOFTWARE MAINTENANCE 220385 Service Agreements N 01-250-000-0000-6526 142.74 ACCT 5287917 SHIRT/POLO 015980196 Uniforms N 01-250-000-0000-6526 138.01 ACCT 5287917 SHIRT/POLO 016032230 Uniforms N 01-250-000-0000-6526 54.56 ACCT 5287917 TACTICAL POUCH 016404302 Uniforms N 01-250-000-0000-6526 67.71 ACCT 5287917 APEX PANTS 016405529 Uniforms N 01-250-000-0000-6526 38.28 ACCT 5287917 KNIFE/HOLDER 016417105 Uniforms N 01-250-000-0000-6526 60.60 ACCT 5287917 AUDIO PLUGS 016429884 Uniforms N 01-201-000-0000-6433 1,400.00 ACCT GFA-0134 WELLNESS VISITS 3215163 Special Medical N 50-000-000-0170-6290 120.75 ACCT 7152 RODENT CONTROL 151570 Contracted Services.N 50-399-000-0000-6290 116.00 ACCT 12465 RODENT CONTROL 151630 Contracted Services.N 50-399-000-0000-6290 9.45 ACCT 7152 ODOR UNIT 151775 Contracted Services.N 01-063-000-0000-6406 2,023.76 BALLOT ENVELOPES 0323564 Office Supplies N 01-063-000-0000-6406 1,058.23 MN ELECTION SUPPLIES 0323575 Office Supplies N 01-112-104-0000-6572 5,760.00 ACCT 813640729 LIGHT INVERTERS 9637345480 Repair And Maintenance Supplies N 01-112-106-0000-6572 20.65 ACCT 813640729 SEAL RING 9643270417 Repair And Maint Supplies N 01-112-000-0000-6572 49.92 ACCT 813640729 AIR FILTERS 9644376155 Repair And Maintenance Supplies N 179.9015555 3628 FRONTIER PRECISION INC 1,384.203628 392 GALLS LLC 225.88392 16280 GFA 1,400.0016280 5066 GODFATHER'S EXTERMINATING INC 246.205066 14619 GOVERNMENT FORMS & SUPPLIES 3,081.9914619 52564 GRAINGER INC 5,830.5752564 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions - 6 Transactions 1 Transactions 3 Transactions 2 Transactions 3 Transactions FISCHER/JUDD FRONTIER PRECISION INC GALLS LLC GFA GODFATHER'S EXTERMINATING INC GOVERNMENT FORMS & SUPPLIES GRAINGER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-091-000-0000-6369 56.80 56-CR-19-2809 SUBPOENA 1309 Miscellaneous Charges N 10-303-000-0000-6330 180.55 MILEAGE (9/9 TO 9/10/20)Mileage N 10-303-000-0000-6330 71.88 MILEAGE (9/14 TO 9/15/20)Mileage N 01-044-000-0000-6331 157.70 MEALS - IAAO INCOME COURSE 9/18/20 Meals And Lodging N 50-390-000-0000-6240 82.88 HHW MOBILE COLLECTION AD 2008010 Publishing & Advertising N 50-000-000-0150-6426 112.00 DENIM SHIRTS 91548 Clothing Allowance N 50-000-000-0170-6426 140.00 DENIM SHIRTS 91548 Uniforms N 50-399-000-0000-6426 168.00 DENIM SHIRTS 91548 Clothing Allowance N 50-000-000-0170-6300 98.40 1 CASE OF FILTERS 36764 Building And Grounds Maintenance N 01-201-000-0000-6433 79.80 VISIT 3657094-0001 CF 20025434 8/10/20 Special Medical 6 01-201-000-0000-6433 26.95 VISIT 3658197-0001 CF 20025603 8/11/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3666634-0001 CF 20027022 8/22/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3655697-0001 CF 20025212 8/9/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3678524-0001 CF 20029002 9/6/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3678854-0001 CF 20029151 9/7/20 Special Medical 6 10071 GRANT CO SHERIFF 56.8010071 16122 GREWE/TUCKER 252.4316122 10387 HANSON/BRANDIE 157.7010387 70 INDEPENDENT/THE 82.8870 39324 JK SPORTS 420.0039324 6489 JOHN'S HEATING & AC INC 98.406489 79 LAKE REGION HEALTHCARE 425.9579 10350 LAKES AREA COOPERATIVE Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 6 Transactions GRANT CO SHERIFF GREWE/TUCKER HANSON/BRANDIE INDEPENDENT/THE JK SPORTS JOHN'S HEATING & AC INC LAKE REGION HEALTHCARE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0110-6565 112.86 ACCT 009080 FIELDMASTER B-20 10796 Fuels N 50-399-000-0000-6291 500.00 CARDBOARD 9/14/20 73868 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 9/18/20 73869 Contract Transportation N 50-399-000-0000-6291 650.00 TIN 9/16/20 73875 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 9/22/20 73891 Contract Transportation N 10-304-000-0000-6572 376.58 PARTS 9307856727 Repair And Maintenance Supplies N 10-304-000-0000-6572 252.07 PARTS 9307870890 Repair And Maintenance Supplies N 10-302-000-0000-6350 6,170.00 SERVICE 14137 Maintenance Contractor N 50-000-000-0150-6379 13.98 ACCT 23-52F1 SAFETY GLASSES 0287557-IN Miscellaneous Charges N 50-399-000-0000-6426 150.00 ACCT 23-52A28 SAFETY BOOTS 0287406-IN Clothing Allowance N 14-061-000-0000-6680 4,564.76 ACCT OT00 MODULE EXPANSION 7937852 Computer Hdwe And Disks N 14-061-000-0000-6680 69,142.54 ACCT OT00 NETWORK UPGRADE 7976632 Computer Hdwe And Disks N 50-000-000-0130-6306 13.68 ACCT 984898 LITHIUM GREASE 089769 Repair/Maint. Equip N 50-000-000-0130-6410 8.28 ACCT 984898 VACUUM BAGS 089945 Custodial Supplies N 50-000-000-0130-6300 113.26 ACCT 984898 GRASS SEED BLANKET 089971 Building And Grounds Maintenance N 10-304-000-0000-6572 28.00 SUPPLIES 15035 Repair And Maintenance Supplies N 112.8610350 81 LARRY OTT INC TRUCK SERVICE 2,150.0081 1020 LAWSON PRODUCTS INC 628.651020 2212 LEITCH EXCAVATING 6,170.002212 41638 LOCATORS & SUPPLIES INC 163.9841638 2721 MARCO TECHNOLOGIES LLC 73,707.302721 9930 MARKS FLEET SUPPLY INC 135.229930 75 MCCOLLOUGH WELDING Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 2 Transactions 1 Transactions 2 Transactions 2 Transactions 3 Transactions LAKES AREA COOPERATIVE LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LEITCH EXCAVATING LOCATORS & SUPPLIES INC MARCO TECHNOLOGIES LLC MARKS FLEET SUPPLY INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 01-250-000-0000-6432 5.76 ACCT 5006836 EYE CHART 13216041 Medical Incarcerated N 01-250-000-0000-6432 8.44 ACCT 5006836 ANTACID 13223348 Medical Incarcerated N 01-250-000-0000-6432 262.62 ACCT 5006836 MEDICAL SUPPLIES 13227752 Medical Incarcerated N 01-250-000-0000-6432 53.04 ACCT 5006836 CHARGEBACK 1528781 Medical Incarcerated N 50-399-000-0000-6306 154.25 ACCT 33811001 PARTS 410876 Repair/Maint. Equip N 01-250-000-0000-6406 135.06 500 ROUTING SLIPS NB-1862 Office Supplies N 22-622-000-0625-6369 200.00 2 BEAVERS TRAPPED IN DITCH 25 8/26/20 Miscellaneous Charges Y 22-622-000-0621-6369 700.00 7 BEAVERS TRAPPED IN DITCH 21 8/30/20 Miscellaneous Charges Y 22-622-000-0610-6369 400.00 4 BEAVERS TRAPPED IN DITCH 10 9/13/20 Miscellaneous Charges Y 22-622-000-0625-6369 400.00 4 BEAVERS TRAPPED IN DITCH 25 9/14/20 Miscellaneous Charges Y 01-112-108-0000-6485 678.02 ACCT 655-790197 SUPPLIES 84654 Custodian Supplies N 01-112-108-0000-6485 937.03 ACCT 655-790197 SUPPLIES 84655 Custodian Supplies N 01-112-109-0000-6572 23.51 ACCT 0896801 PRINTER PAPER 126353 Repair And Maintenance Supplies N 10-302-000-0000-6350 300.00 SERVICE 811510 Maintenance Contractor N 28.0075 10115 MCKESSON MEDICAL-SURGICAL INC 223.7810115 15806 MOTION INDUSTRIES 154.2515806 88000 NELSON BROTHERS PRINTING 135.0688000 11057 NELSON/MIKE 1,700.0011057 595 NETWORK SERVICES COMPANY 1,615.05595 14616 O'DAY EQUIPMENT, LLC 23.5114616 16133 OELFKE/DAN 300.0016133 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions - 4 Transactions 1 Transactions 1 Transactions 4 Transactions 2 Transactions 1 Transactions 1 Transactions MCCOLLOUGH WELDING MCKESSON MEDICAL-SURGICAL INC MOTION INDUSTRIES NELSON BROTHERS PRINTING NELSON/MIKE NETWORK SERVICES COMPANY O'DAY EQUIPMENT, LLC OELFKE/DAN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6572 18.00 TIRE REPAIR 151328 Repair And Maintenance Supplies N 10-304-000-0000-6572 956.60 TIRES 152009 Repair And Maintenance Supplies N 01-112-000-0000-6275 225.30 ACCT MN OTERCO01 15 TICKETS E166592 Fiber Locating Service N 50-000-000-0120-6291 4,122.80 HAULING CHARGES 9/9/20 39266 Contract Transportation N 50-000-000-0170-6291 7,383.92 HAULING CHARGES 9/9/20 39266 Contract Transportation N 50-000-000-0120-6291 3,298.24 HAULING CHARGES 9/16/20 39268 Contract Transportation N 50-000-000-0170-6291 9,220.88 HAULING CHARGES 9/16/20 39268 Contract Transportation N 50-399-000-0000-6291 1,485.20 HAULING CHARGES 9/9/20 39266 Contract Transportation N 50-399-000-0000-6291 1,485.20 HAULING CHARGES 9/16/20 39268 Contract Transportation N 10-303-000-0000-6683 1,800.00 SERVICE - 20186337-000M 12 Right Of Way, Ect.N 10-303-000-0000-6651 206,073.85 S.A.P. 056-594-001, EST. #1 4917 Construction Contracts N 50-399-000-0000-6306 1,250.00 BLAST & REPAINT DUMPTER #2017 387 Repair/Maint. Equip Y 10-304-000-0000-6572 156.60 PARTS 02BY6137 Repair And Maintenance Supplies N 10-304-000-0000-6572 9,213.38 TIRES 660061675 Repair And Maintenance Supplies N 1464 OK TIRE OF PERHAM INC 974.601464 5093 ONE CALL LOCATORS LTD 225.305093 7392 OTTERTAIL TRUCKING INC 26,996.247392 137 PEMBERTON LAW, PLLP 1,800.00137 867 PERHAM/CITY OF 206,073.85867 7145 PETE'S AUTOBODY LLC 1,250.007145 657 PIONEER RIM & WHEEL CO 156.60657 13876 POMP'S TIRE SERVICE INC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 6 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions OK TIRE OF PERHAM INC ONE CALL LOCATORS LTD OTTERTAIL TRUCKING INC PEMBERTON LAW, PLLP PERHAM/CITY OF PETE'S AUTOBODY LLC PIONEER RIM & WHEEL CO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 01-149-000-0000-6369 1,180.00 ACCT 679827 5MB DATA PLAN 1027438 Miscellaneous Charges N 50-000-000-0000-6848 566.20 INSTALL NEW CIRCUITS ED ROOM 1460 Public Education N 50-399-000-0000-6290 380.00 LAWN CARE AUG 2020 AUG2020 Contracted Services.Y 50-000-000-0120-6565 58.82 ACCT 988529 DIESEL 88061378 Fuels N 10-302-000-0000-6350 168.75 SWEEPING 15887 Maintenance Contractor N 50-399-000-0000-6290 76.58 OTTERTAILRECY01 JANITORIAL 65011 Contracted Services.N 01-601-000-0000-6270 75,255.99 ACCT 5007218 MOA BILL JUL-SEP 0300025807 Misc Professional-Educator N 50-390-000-0000-6240 90.00 HHW MOBILE COLLECTION AD 8/3/20 Publishing & Advertising N 22-622-000-0605-6369 1,100.00 11 BEAVERS TRAPPED IN DITCH 05 9/14/20 Miscellaneous Charges Y 9,213.3813876 12526 PRECISE MRM LLC 1,180.0012526 15542 PREMIER ELECTRIC INC 566.2015542 3914 PRICE FAMILY CONSTRUCTION 380.003914 45475 PRO AG FARMERS CO OP 58.8245475 3871 PRO SWEEP INC 168.753871 25082 PRODUCTIVE ALTERNATIVES INC 76.5825082 9547 REGENTS OF THE UNIVERSITY OF MN 75,255.999547 12784 ROTHSAY REGIONAL REPORT 90.0012784 15129 SCHMITZ/DUANE Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions POMP'S TIRE SERVICE INC PRECISE MRM LLC PREMIER ELECTRIC INC PRICE FAMILY CONSTRUCTION PRO AG FARMERS CO OP PRO SWEEP INC PRODUCTIVE ALTERNATIVES INC REGENTS OF THE UNIVERSITY OF MN ROTHSAY REGIONAL REPORT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba County Ditch Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0000-6240 930.00 RECYCLING DECALS 6060 Publishing & Advertising Y 01-112-106-0000-6572 907.00 ACCT 00224001 MATS 864222 Repair And Maint Supplies N 01-112-101-0000-6485 168.27 ACCT 00224000 SUPPLIES 864317-1 Custodian Supplies N 01-112-108-0000-6485 236.64 ACCT 00224002 SUPPLIES 864950 Custodian Supplies N 01-112-108-0000-6485 930.36 ACCT 00224002 SUPPLIES 865080 Custodian Supplies N 50-000-000-0150-6300 19.99 ACCT 3584 CUTTING PLIERS 300626 Building And Grounds Maintenance N 01-112-108-0000-6369 132.00 CHECKED ON REPLACING BATTERIES 6074 Miscellaneous Charges N 01-112-108-0000-6572 397.44 ADD RECEPTABLES IN DMV HALLWAY 6075 Repair And Maintenance Supplies N 01-112-101-0000-6673 781.37 ELECTRICAL REPAIRS 6076 Remodeling Project-Ct House N 01-250-000-0000-6269 4,538.14 C1252000 MEALS 9/5-11/20 INV2000090472 Professional Services-Kitchen N 01-250-000-0000-6269 4,436.84 C1252000 MEALS 9/12-18/20 INV2000091061 Professional Services-Kitchen N 01-122-000-0000-6330 77.04 MILEAGE - SEPTIC SOILS COURSE 9/11/20 Mileage N 01-122-000-0000-6331 50.92 MEALS - SEPTIC SOILS COURSE 9/11/20 Meals And Lodging N 01-122-000-0000-6330 77.04 MILEAGE - SEPTIC DESIGN COURSE 9/4/20 Mileage N 01-122-000-0000-6331 84.83 MEALS - SEPTIC DESIGN COURSE 9/4/20 Meals And Lodging N 01-124-000-0000-6140 150.00 PER DIEM 9/9/20 Per Diem Y 1,100.0015129 48638 SIGNWORKS SIGNS & BANNERS LLC 930.0048638 48183 STEINS INC 2,242.2748183 725 STRAND ACE HARDWARE 19.99725 14550 SUMMERVILLE ELECTRIC, INC. 1,310.8114550 6642 SUMMIT FOOD SERVICE, LLC 8,974.986642 15764 TOLLEFSON/BRITTANY 289.8315764 11949 TRITES/DAVID Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 4 Transactions 1 Transactions 3 Transactions 2 Transactions 4 Transactions SCHMITZ/DUANE SIGNWORKS SIGNS & BANNERS LLC STEINS INC STRAND ACE HARDWARE SUMMERVILLE ELECTRIC, INC. SUMMIT FOOD SERVICE, LLC TOLLEFSON/BRITTANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-124-000-0000-6330 28.18 MILEAGE 9/9/20 Mileage Y 01-201-000-0000-6304 775.04 ACCT 568303 TIRES 3013898 Repair And Maintenance N 01-061-000-0000-6342 1,483.26 ACCT 33780558 CN 500-0589834 424230175 Service Agreements N 01-121-000-0000-6304 151.95 BATTERY FOR '06 CARAVAN 105844 Repair And Maintenance N 01-201-000-0000-6304 473.46 UNIT 1808 STARTER/BATTERY 14957 Repair And Maintenance N 01-063-000-0000-6406 79.56 ACCT 7497 SUPPLIES 1136103 Office Supplies N 01-122-000-0000-6406 1,906.65 ACCT 7490 ENVELOPES 441897 Office Supplies N 01-122-000-0000-6406 677.85 ACCT 7490 KRAFT ENVELOPES 441898 Office Supplies N 50-000-000-0000-6406 1,462.85 ACCT 7495 WEIGHING DOCS 441814 Office Supplies N 50-000-000-0110-6853 694.92 ACCT 3-85099-73002 0002733-0010-3 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 7,609.83 ACCT 3-85099-73002 0002733-0010-3 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 942.17 ACCT 3-85099-73002 0002733-0010-3 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 965.61 ACCT 3-85099-73002 0002733-0010-3 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 22,320.56 ACCT 3-85099-73002 0002733-0010-3 MSW BY PASSED EXPENSE LANDFILL N 10-302-000-0000-6350 2,450.00 SERVICE 4102 Maintenance Contractor N 10-305-000-0000-6369 1,445.00 HISTORIC BLDG COND. ASSESSMENT 11884 Miscellaneous Charges N 178.1811949 11064 US AUTOFORCE 775.0411064 15431 US BANK EQUIPMENT FINANCE 1,483.2615431 3592 VAUGHN AUTO & MARINE CO 625.413592 51002 VICTOR LUNDEEN COMPANY 4,126.9151002 2278 WASTE MANAGEMENT 32,533.092278 14266 WEETS CUSTOM SERVICES 2,450.0014266 16279 YHR PARTNERS Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 2 Transactions 4 Transactions 5 Transactions 1 Transactions TRITES/DAVID US AUTOFORCE US BANK EQUIPMENT FINANCE VAUGHN AUTO & MARINE CO VICTOR LUNDEEN COMPANY WASTE MANAGEMENT WEETS CUSTOM SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:00:52PM9/24/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0170-6306 385.95 ACCT 6842300 ELECTRICAL REPAIR SW020120073 Repair/Maint. Equip N 1,445.0016279 2086 ZIEGLER INC 385.952086 576,821.22 Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions Final Total ............91 Vendors 173 Transactions YHR PARTNERS ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:00:52PM9/24/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems Page 15Audit List for Board Otter Tail County Auditor Community Development Authority Amount 123,251.58 General Revenue Fund 1 3,152.58 General Fund Dedicated Accounts 2 301,169.33 Road And Bridge Fund 10 73,707.30 Capital Improvement Fund 14 2,800.00 County Ditch Fund 22 79.50 23 72,660.93 Solid Waste Fund 50 576,821.22 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Resolution – to Authorize Signatory on behalf of Otter Tail County for the Minnesota Department of Human Services County Grant Contracts for Adult Mental Health Initiative and Community Support Program funding Whereas, the State of Minnesota, acting through its Department of Human Services, Behavioral Health Division (“State”), pursuant to Minnesota Statutes, section 256.01, subdivision 2(a)(6) and 245.461 to 245.486 (the “Minnesota Comprehensive Adult Mental Health Act”), has authority to enter into contracts for the following services: create and ensure a unified, accountable, and comprehensive adult mental health system with services administered under Adult Mental Health Initiative and/or Community Support Program funding and, Whereas, Otter Tail County Human Services (County) is the fiscal host for the Becker/Clay/Otter Tail/Wilkin (BCOW) Adult Mental Health Initiative(AMHI) and a grantee of Community Support Program (CSP) funding and, Whereas, the contract requires signatory authority and the contracts must be completed through digital signature with the State, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners authorizes Deb Sjostrom, Otter Tail County Human Services Director to sign on behalf of the County. Dated this September 29, 2020 SIGNATURE: _______________________________________________ Otter Tail County Board Chair Direct Haul Market Price Worksheet A B C D F G H I J Line # Status Quo & Market Price Name and Location of Facility Taxable Tip Fee/Ton MMSW Subsidy/Ton (1) Round Trip Miles (2) Cost/Ton Mile Transportation Cost/Mile/Ton (Column G x H) Total Cost/Ton (3) (Add Columns D, F and I) 1 Current Recovery or Disposal Perham Resource Recovery Facility Perham, MN $114.53 $14.66 $129.19 2 Market Price Dakota Landfill Gwinner, ND $39.29 160 $3.83 $30.64 $69.93 1. If the cost/ton for a facility is subsidized in addition to the tip fee charged, enter the subsidy amount and type. 2. Assume the location of the county seat is the departure site for purposes of calculating round trip mileage 3. Total cost/ton includes the tip fee plus the local subsidy (if any) plus the cost of transportation. Note: If Line 2J is less than Line 1J, you would use this as your market price. If Line 2J is more than Line 1D, you owe SWM tax on the difference. If you use your own landfill for the market price, tax is due on the subsidy per ton. Calculate the ratio for the residential and commercial SWM tax using your SCORE percentages. Market Price for the Solid Waste Management Tax Otter Tail County Resolution No. 2020_____ WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution a market price if the political subdivision: Subsidizes the cost of service at a facility. WHEREAS, the political subdivision will be liable for the solid waste management tax based only on the market price amount identified through this resolution. WHEREAS, the market price is identified in state statutes as the “lowest price available in the area.” WHEREAS, Otter Tail County has performed research to identify the lowest price available in the area; THEREFORE, the county of Otter Tail declares a market price of $69.93 per ton for a facility, based on a tipping fee amount of $39.29 per ton at the Dakota Landfill and an additional contracted transportation cost of $30.64 per ton. The motion for the adoption of the foregoing resolution was introduced by Commissioner ____________, duly seconded by Commissioner ____________ and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners________________________________________________ and the following voted against the same: ____________________. Adopted this 29th day of September 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS DATE: ____________________ By:____________________________________ Attest:______________________ Lee Rogness, Chairman Nicole Hansen, Clerk 1 STATE OF MINNESOTA COOPERATIVE AGREEMENT This Agreement is between Otter Tail County Probation, 121 West Junius, Fergus Falls, MN 56537 (herein “Agency”) and the State of Minnesota, acting through its agent Seventh Judicial District, Otter Tail County DWI Treatment Court (herein “Court”), 725 Courthouse Square Saint Cloud, MN 56301. Recitals Under Minnesota Statute § 471.59, subdivision 10, the Court is empowered to engage such assistance as deemed necessary. The Court has established a DWI Court program that is designed to intervene in the lifestyles of offenders with substance use disorders and to improve public safety. The Court and Otter Tail County Probation desire to establish cooperative procedures for the implementation and effective operation of the DWI Court program. Otter Tail County Probation is empowered under Minnesota law to provide probation supervision services to and participate in the DWI Court program. The Court is in need of additional probation supervision services from Otter Tail County Probation coextensive with the availability of County, Court, and Federal Funds to fund such services. Funds are available for the purchase of this service through the Minnesota Department of Public Safety, Office of Traffic Safety grant agreement: A-DGCT21-2021-7TH-JD-002. Agreement 1. Term of the Agreement A. Effective date: October 1, 2020 or the date the Court obtains all required signatures under Court policy, whichever is later. B. Expiration date: September 30, 2021 or until all obligations have been satisfactorily fulfilled, whichever occurs first. 2. Agreement between the Parties A. Otter Tail County Probation is responsible to: 1. Provide assigned qualified probation and surveillance officers to fully participate in the DWI Court process and supervise participants in Otter Tail County DWI Court. “Assigned” probation/surveillance officers means a probation officer providing supervision services and participating in the Otter Tail County DWI Court process and employed by Otter Tail Count Probation. This position shall be a permanent 2 County employee and shall be a limited duration appointment which ends when the grant funds distributed by the MN Office of Traffic Safety to the Court expire. 2. Administer any union contract and County personnel policies according to County supervisory expectations. This includes assuring union contract language is adhered to and that performance improvement plans, corrective action, progressive discipline and grievance procedures are followed. All County personnel policies will be monitored and followed. The County will retain ultimate authority to determine and issue discipline, including but not limited to discharge. 3. Follow all compensation policies, rules, and practices as they relate to fringe benefits, health insurance, payroll, overtime and timesheets. 4. Prepare and administer all performance communications, including identifying areas of performance that meet expectations, exceed expectations and/or need improvement. Performance improvement plans will include input from the Court and overall performance shall be monitored on a continual basis by Otter Tail County Probation. 5. Monitor and authorize overtime, paid time off, other time off, hours of work and workload coverage so that employee work is completed in a timely fashion and personnel rules are followed. 6. Identify, provide training and monitor safety issues, practices and policies to assure the safety of employees, clients and the public. 7. Provide recruitment, selection and hiring of any employee who falls under this contract. Recruitment, selection and hiring will be administered by Otter Tail County Probation. B. Both Otter Tail County Probation and Court are responsible to: 1. Individually and jointly, determine whether the assigned probation officers are performing adequately within the program. Otter Tail County Probation may decide to remove existing personnel from the program provided that prior notice is given to the Court. 2. Monitor and authorize hours of work and workload coverage so that employee work is completed in a timely fashion. 3 3. Identify, provide training and monitor safety issues, practices and policies to assure the safety of employees, clients and the public. 4. Work in partnership in the recruitment and selection of any employee who falls under this contract. Recruitment, selection and hiring will follow and be administered by Otter Tail County Probation with input and recommendation from the Court. 5. Authorize and approve employee expenses for mileage, meals, parking, purchases and miscellaneous items. 6. Arrive at financial agreements that allow the Court and Otter Tail County Probation to operate within fiscally sound principles that meet the payment and receipt procedures of both the Otter Tail County Probation and the Court. Otter Tail County Probation must adhere to Minnesota Judicial Branch Treatment Court Policies, including financial policies regarding treatment court expenditures. 7. Agree on what information systems will be utilized, what data must be acquired, entered and maintained, and who has access rights to the resulting information. 8. Jointly establish training requirements and seek/select and approve appropriate training to meet the required training needs. Agree on who is responsible for payment of training and by which means payment will be made. C. Court, in collaboration with the treatment court team and in accordance with state and national best practice standards outlined in Minnesota Judicial Branch Policy 511.1 Treatment Court Standards, will be responsible for: 1. Program design, program delivery methods, participant eligibility criteria, graduation criteria, termination criteria, establishing program capacity, and alcohol and drug testing protocols. 2. Monitor performance of employee and provide input of employee’s performance to Otter Tail County Probation on a continual basis. D. Continuation No less than 30 days before the agreement expiration date, the parties to this agreement will meet, confer, and decide whether this agreement should be extended. If extended Otter Tail County Probation and the Court agree to reconsider the funding parameters for the next term. 4 3. Payment A. The Court shall reimburse Otter Tail County Probation for probation services and surveillance services related to the Otter Tail County DWI Court program for the two position(s) dedicated to intensive supervision of Otter Tail County DWI Court participants. If the positions are used for something other than Otter Tail County DWI Court supervision, the reimbursement shall be proportionally reduced. Otter Tail County Probation shall indicate on its billing the amount expended during the quarterly invoice period for supervision /monitoring and for testing services for Otter Tail County DWI Court participants. B. Payment Rate. The Court shall compensate Otter Tail County Probation for services based upon quarterly invoices submitted to the Court. For purpose of this agreement, quarters end on December 31, 2020, March 31, 2021, June 30, 2021, and September 30, 2021. Up to $50,022.00 in FY21 based on the hourly salary rate and prorated cost of fringe benefits of the probation officer providing services to the Otter Tail County DWI Court. Up to $53,333.00 in FY21 based on the hourly salary rate and prorated cost of fringe benefits of the surveillance officer providing services to the Otter Tail County DWI Court. Up to $20,400.00 in FY21 for mileage, when such costs are associated with the probation services provided for the Otter Tail County DWI Court. Up to $6,000.00 in FY21 for the actual costs of the alcohol/drug test supplies and testing costs provided for the Otter Tail County DWI Court during the contract period. C. The total obligation of the Court under this agreement shall not exceed $129755.00 for the period from October 1, 2020 – September 30, 2021. 4. Authorized Representatives A. The Court’s Authorized Representative is 7th District Administrator, Tim Ostby, 725 Courthouse Square, St. Cloud, MN 56301 and all inquiries shall be directed to his attention. B. The Otter Tail County Probation Authorized Representative is Mike Schommer, at 121 West Junius, Fergus Falls, MN 56537 and all inquiries shall be directed to his attention. 5. Assignments, Amendments, Waiver, and Contract Complete A. Assignment. Otter Tail County Probation may neither assign nor transfer any rights or obligations under this agreement without the prior consent of the Court and a fully executed assignment agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 5 B. Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. C. Waiver. If the Court fails to enforce any provision of this agreement, that failure does not waive the provision or its right to enforce it. D. Contract Complete. This agreement contains all negotiations and agreements between the Court and Otter Tail County Probation. No other understanding regarding this agreement, whether written or oral, may be used to bind either party. 6. Liability Each party shall be responsible for its own acts or omissions and any liability which results as a consequence thereof. 7. State Audits Under Minnesota Statute § 16C.05, subdivision 5, Otter Tail County Probation books, records, documents, and accounting procedures and practices relevant to this agreement are subject to examination by the Court and/or the Court Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end date of this agreement. 8. Confidentiality, Disclosure, and Use Otter Tail County Probation shall not disclose to any third party any information that is inaccessible to the public pursuant to the Rules of Public Access of the Judicial Branch promulgated by the Minnesota Supreme Court. If Otter Tail County Probation receives a request to release information referred to in this Clause, Otter Tail County Probation must immediately notify the Court. Agency is subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13. The Court is not subject to Minn. Stat. Ch. 13 but is subject to the rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be amended from time to time. Both parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires Agency to comply with the Rules of Public Access for data received from the Court under this agreement. 9. Venue Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate court or federal court with competent jurisdiction in Otter Tail County, Minnesota. 10. Termination A. Termination. The Court or Otter Tail County Probation may terminate this agreement at any time, with or without cause, upon 30 days’ written notice to the other party. 6 B. Termination for Insufficient Funding. The Court may immediately terminate this agreement if it does not obtain funding from the Minnesota Legislature, or other funding source, or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to Seventh District Administrator, Tim Ostby, 725 Courthouse Square, St. Cloud, MN 56301. The Court is not obligated to pay for any services that are provided after notice and effective date of termination. However, Otter Tail County Probation will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The Court will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The Court must provide Otter Tail County Probation notice of the lack of funding within a reasonable time of the Court receiving that notice. 1. ______________________________ 2. COURT By: _____________________________ By: __________________________ Title: ____________________________ Title: _________________________ Date: ____________________________ Date: _________________________ By: __________________________ Title: State Court Administrator Date: _________________________ 3. Funds have been encumbered as required by State Court Finance Policy by: By: __________________________ Title: _________________________ Date: _________________________ Contract No. ___________________ 4. Approved as to form and execution: By: _____________________________ Title: ___________________________ Date: ___________________________ Otter Tail County Probation Correctional Fee Schedule ADULT PROBATION Gross Misdemeanor $300 Per File Misdemeanor $200 Per File Community Service Work Only $ 50 Per Client JUVENILE PROBATION Felony $100 Per File Other Delinquency $ 75 Per File Non-Delinquency $ 50 Per File ADULT PRETRIAL SERVICES Electronic Monitor $100 Per Monitor Random Testing $100 Per Client TRANSFER FILES Adult Transfer Out $100 Per Client Juvenile Transfer Out $ 50 Per Client DRUG TESTING Positive Confirmation/Diluted Sample/Tampered Patch $ 25 Per Test Courtesy Test $ 20 Per Test DIVERSION SERVICES Juvenile Diversion Program $ 25 Per Client Page | 1 Tuesday, September 29, 2020 Agenda Items Informational/Reminders 1. The Otter Tail County License Center (Motor Vehicle and Driver’s License) will be closed Thursday, November 12 and Friday, November 13 as the vehicle portion of MNDRIVE is implemented and driver’s license portion is updated. Non-Consent Items 1. Proposed Pay 2021 Gross and Net Property Tax Resolution (To Be Drafted) 2. The City of Perham (the "City") is considering a proposal to modify Development Program for Development District No. 2. The TIF Act requires that prior to modifying a TIF District, the County and School Boards representing the area must be notified at least 30 days prior to the public hearing. We are also requesting the attached waiver of the 30-day notice be completed regarding this District. Attached is the notification, waivers, along with a draft TIF Plan. Motion by , second by and unanimously carried, to authorize the Chair of the Otter Tail County Board of Commissioners and the County Board Clerk to sign the Otter Tail County Statement Waiving the 30-Day Notice requirement for the Review of Fiscal Impacts for the proposed establishment of Tax Increment Financing District No. 2-42, a redevelopment district, to assist in the development of a mixed-use/ first level commercial facility of 9,900-10,166 square feet with 43-52 apartment units above and underground parking below with plans for additional development within the District in the City, to be considered by the Perham City Council on October 12, 2020. 3. On July 14, 2020, the Otter Tail County Board of Commissioner decided that at their September 22, 2020 County Board meeting they would discuss and consider a possible date and time for a public hearing for County Ditch 45. 4. Attached Letter from MN Department of Natural Resources regarding the sale of Parcel 52-000-99-0361- 001 (Pine Lake Township). September 18, 2020 Commissioner Wayne Stein Sue Von Ruden, School Board Clerk Otter Tail County Auditor ISD 549 (Perham-Dent) 500 West Fir Avenue 800 Coney Street West Fergus Falls, MN 56537 Perham, MN 56573 Dear Mr. Stein and Ms. Von Ruden: The City of Perham (the "City") is considering a proposal to modify the Development Program for Development District No. 2 and to adopt a Tax Increment Financing Plan (the “TIF Plan”) to establish Tax Increment Financing District No. 2-42 (the “TIF District”). The TIF District will be a redevelopment tax increment financing district, with a maximum term of 26 years. Tax increments collected from the TIF District will enable the City to facilitate a proposed mixed-use/first-level commercial facility of 9,900-10,166 square feet with 43-52 apartments above and underground parking below with plans for additional development within the District. A map of the District is in Appendix A of the attached TIF Plan. As required by Minnesota Statutes, Section 469.175, Subd. 2 and 4, we are forwarding a draft of the TIF Plan, which includes the estimated fiscal and economic implications of the proposed TIF District. Pursuant to M.S. Section 469.175 Subd. 2(b), the City has added additional fiscal implications language related to police, fire, infrastructure, and borrowing costs, as well as the expected amounts of taxes and tax increment attributable to the County and School District. The City would like to shorten this timeframe for review and is requesting that you waive the 30- day notification requirement for this District by signing the attached statement and returning it to me. Or, you may copy the statement and email it to me at sjohnson@ehlers-inc.com. The City reserves the right to make changes to this draft document prior to the public hearing; however, the authorized costs will not increase. We invite you to attend the public hearing to be held by the City Council at the City Council Chambers on October 13, 2020 beginning at approximately 5:15 PM. Please direct any comments or questions to Nick Murdock at the City of Perham at (218) 346-4455, or to me at (651) 697-8508. Sincerely, Todd Hagen, Senior Municipal Advisor Acting for and on behalf of the City of Perham, Minnesota Enc. cc: Nick Murdock, City of Perham Jennifer Hanson, Dorsey & Whitney LLP OTTER TAIL COUNTY STATEMENT WAIVING THE 30-DAY NOTICE FOR REVIEW OF FISAL IMPACTS FOR THE ESTABLISHMENT OF TIF DISTRICT NO. 2-42 IN THE CITY OF PERHAM I, _________________, ______________ of Otter Tail County, received the email containing the notice and draft Tax Increment Plan related to the proposed establishment of Tax Increment Financing District No. 2-42, a redevelopment district, to assist in the development of a mixed- use/first level commercial facility of 9,900-10,166 square feet with 43-52 apartment units above and underground parking below with plans for additional development within the District in the City, to be considered by the Perham City Council on October 12, 2020. On behalf of Otter Tail County, please consider this statement the Board’s waiver of the required 30-day notification prior to the public hearing. Dated: _______________, __________ __________________________ Otter Tail County Attest: ____________________________ MODIFICATION TO THE DEVELOPMENT PROGRAM Development District No. 2 - AND - TAX INCREMENT FINANCING PLAN Establishment of Tax Increment Financing District No. 2-42 (a redevelopment district) City of Perham, Otter Tail County, Minnesota Public Hearing: October 12, 2020 City of Perham Tax Increment Financing District No. 2-42 2 Table of Contents Modification to the Development Program for Development District No. 2 ................................... 3 Foreword ................................................................................................................................... 3 Tax Increment Financing Plan for Tax Increment Financing District No. 2-42 .............................. 4 Foreword ................................................................................................................................... 4 Statutory Authority .................................................................................................................... 4 Statement of Objectives ............................................................................................................ 4 Development Program Overview .............................................................................................. 4 Description of Property in the District and Property to be Acquired .......................................... 5 Classification of the District ....................................................................................................... 5 Duration and First Year of Tax Increment of the District ........................................................... 6 Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements ....................................................................... 6 Sources of Revenue/Bonds to be Issued .................................................................................. 7 Uses of Funds ........................................................................................................................... 8 Estimated Impact on Other Taxing Jurisdictions ....................................................................... 9 Supporting Documentation ..................................................................................................... 11 Administration of the District ................................................................................................... 11 Appendix A: Map of Development District No. 2 and the TIF District ..................................... 12 Appendix B: Estimated Cash Flow for the District .................................................................. 13 Appendix C: Findings Including But/For Qualifications .......................................................... 14 Appendix D: Redevelopment Qualifications for the District .................................................... 16 City of Perham Tax Increment Financing District No. 2-42 3 Modification to the Development Program for Development District No. 2 Foreword The following text represents a Modification to the Development Program for Development District No. 2. This modification represents a continuation of the goals and objectives set forth in the Development Program for Development District No. 2. Generally, the substantive changes include the establishment of Tax Increment Financing District No. 2-42. For further information, a review of the Development Program for Development District No. 2, is recommended. It is available from the Economic Development Director at the City of Perham. Other relevant information is contained in the Tax Increment Financing Plans for the Tax Increment Financing Districts located within Development District No. 2. City of Perham Tax Increment Financing District No. 2-42 4 Tax Increment Financing Plan for Tax Increment Financing District No. 2-42 Foreword The City of Perham (the "City"), staff and consultants have prepared the following information to expedite the Establishment of Tax Increment Financing District No. 2-42 (the "District"), a redevelopment tax increment financing district, located in Development District No. 2. Statutory Authority Within the City, there exist areas where public involvement is necessary to cause development or redevelopment to occur. To this end, the City has certain statutory powers pursuant to Minnesota Statutes ("M.S."), Sections 469.124 - 469.133, inclusive, as amended, and M.S., Sections 469.174 to 469.1794, inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs related to this project. This section contains the Tax Increment Financing Plan (the "TIF Plan") for the District. Other relevant information is contained in the Modification to the Development Program for Development District No. 2. Statement of Objectives The District currently consists of six parcels of land and adjacent and internal rights-of-way. The District is initially being created to facilitate a proposed mixed-use/first-level commercial facility of 9,900-10,166 square feet with 43-52 apartment units above and underground parking below with plans for additional development within the District in the City. The City has entered into a preliminary agreement with EPIC Companies at the time of preparation of this TIF Plan. The City plans to enter into a final agreement with the developer as development is anticipated to begin in 2021. This TIF Plan is expected to achieve many of the objectives outlined in the Development Program for Development District No. 2. The activities contemplated in the Modification to the Development Program and the TIF Plan do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to occur over the life of Development District No. 2 and the District. Development Program Overview Pursuant to the Development Program and authorizing state statutes, the City is authorized to undertake the following activities in the District: 1. Property to be Acquired - Selected property located within the District may be acquired by the City and is further described in this TIF Plan. 2. Relocation - Relocation services, to the extent required by law, are available pursuant to M.S., Chapter 117 and other relevant state and federal laws. City of Perham Tax Increment Financing District No. 2-42 5 3. Upon approval of a developer's plan relating to the project and completion of the necessary legal requirements, the City may sell to a developer selected properties that it may acquire within the District or may lease land or facilities to a developer. 4. The City may perform or provide for some or all necessary acquisition, construction, relocation, demolition, and required utilities and public street work within the District. Description of Property in the District and Property to be Acquired The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the parcels listed below. Parcel number Address Owner 77000990053000 230 E Main St Karsten 77000990054000 210 E Main St Bongards 77000990054001 121 SE 2nd Ave Taqueria 77000140000010 Mosquito Hgts Foltz 77000150018000 300 W Main St Lening 77000150019000 318 W Main St Lake Country Note: Parcel 77000150019000 is currently located in Tax Increment Financing District No. 2-36 and will be removed prior to certification of the District. Please also see the map in Appendix A for further information on the location of the District. The City may acquire any parcel within the District including interior and adjacent street rights of way. Any properties identified for acquisition will be acquired by the City only in order to accomplish one or more of the following: storm sewer improvements; provide land for needed public streets, utilities and facilities; carry out land acquisition, site improvements, clearance and/or development to accomplish the uses and objectives set forth in this TIF Plan. The City may acquire property by gift, dedication, condemnation or direct purchase from willing sellers in order to achieve the objectives of this TIF Plan. Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. Classification of the District The City, in determining the need to create a tax increment financing district in accordance with M.S., Sections 469.174 to 469.1794, as amended, inclusive, finds that the District, to be established, is a redevelopment district pursuant to M.S., Section 469.174, Subd. 10(a)(1). $ The District is a redevelopment district consisting of six parcels. $ An inventory shows that parcels consisting of more than 70 percent of the area in the District are occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures. $ An inspection of the buildings located within the District finds that more than 50 percent of the buildings, not including outbuildings, are structurally substandard as defined in the TIF Act. (See Appendix D). City of Perham Tax Increment Financing District No. 2-42 6 Pursuant to M.S., Section 469.176, Subd. 7, the District does not contain any parcel or part of a parcel that qualified under the provisions of M.S., Sections 273.111, 273.112, or 273.114 or Chapter 473H for taxes payable in any of the five calendar years before the filing of the request for certification of the District. Duration and First Year of Tax Increment of the District Pursuant to M.S., Section 469.175, Subd. 1(a)(5)(v), and Section 469.176, Subd. 1, the duration and first year of tax increment of the District must be indicated within the TIF Plan. Pursuant to M.S., Section 469.176, Subd. 1b., the duration of the District will be 26 years after receipt of the first increment by the City (a total of 26 years of tax increment). Pursuant to M.S. Section 469.175 Subd. 1(b), the City elects to receive the first tax increment in 2023, which is no later than four years following the year of approval of the District. Thus, it is estimated that the District, including any modifications of the TIF Plan for subsequent phases or other changes, would terminate after 2048, or when the TIF Plan is satisfied. The City reserves the right to decertify the District prior to the legally required date. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements Pursuant to M.S., Section 469.174, Subd. 7 and M.S., Section 469.177, Subd. 1, the Original Net Tax Capacity (ONTC) as certified for the District will be based on the market values placed on the property by the assessor in 2020 for taxes payable 2021. Pursuant to M.S., Section 469.177, Subds. 1 and 2, the County Auditor shall certify in each year (beginning in the payment year 2022) the amount by which the original value has increased or decreased as a result of: 1. Change in tax exempt status of property; 2. Reduction or enlargement of the geographic boundaries of the district; 3. Change due to adjustments, negotiated or court-ordered abatements; 4. Change in the use of the property and classification; 5. Change in state law governing class rates; or 6. Change in previously issued building permits. In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTC, no value will be captured, and no tax increment will be payable to the City. The original local tax rate for the District will be the local tax rate for taxes payable 2021, assuming the request for certification is made before June 30, 2021. The ONTC and the Original Local Tax Rate for the District appear in the table below. City of Perham Tax Increment Financing District No. 2-42 7 Pursuant to M.S., Section 469.174 Subd. 4 and M.S., Section 469.177, Subd. 1, 2, and 4, the estimated Captured Net Tax Capacity (CTC) of the District, within Development District No. 2, upon completion of the projects within the District, will annually approximate tax increment revenues as shown in the table below. The City requests 100 percent of the available increase in tax capacity for repayment of its obligations and current expenditures, beginning in the tax year payable 2023. The Project Tax Capacity (PTC) listed is an estimate of values when the projects within the District are completed. Project estimated Tax Capacity upon completion 141,566 Original estimated Net Tax Capacity $11,619 Estimated Captured Tax Capacity $129,947 Original Local Tax Rate 113.4410%Pay 2020 Estimated Annual Tax Increment $147,413 Percent Retainted by the City 100% Project Tax Capacity Note: Tax capacity includes a 1.5% inflation factor for the duration of the District. The tax capacity included in this chart is the estimated tax capacity of the District in year 25. The tax capacity of the District in year one is estimated to be $33,253. Pursuant to M.S., Section 469.177, Subd. 4, the City shall, after a due and diligent search, accompany its request for certification to the County Auditor or its notice of the District enlargement pursuant to M.S., Section 469.175, Subd. 4, with a listing of all properties within the District or area of enlargement for which building permits have been issued during the eighteen (18) months immediately preceding approval of the TIF Plan by the municipality pursuant to M.S., Section 469.175, Subd. 3. The County Auditor shall increase the original net tax capacity of the District by the net tax capacity of improvements for which a building permit was issued. The City is reviewing the area to be included in the District to determine if any building permits have been issued during the 18 months immediately preceding approval of the TIF Plan by the City. Sources of Revenue/Bonds to be Issued The total estimated tax increment revenues for the District are shown in the table below: SOURCES Tax Increment 3,017,709$ Interest 301,771 TOTAL 3,319,480$ The costs outlined in the Uses of Funds will be financed primarily through the annual collection of tax increments. The City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. As presently proposed, the projects within the District will be financed by pay-as- you-go notes and interfund loans. Any refunding amounts will be deemed a budgeted cost without a formal TIF Plan Modification. This provision does not obligate the City to incur debt. The City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. City of Perham Tax Increment Financing District No. 2-42 8 The City may issue bonds (as defined in the TIF Act) secured in whole or in part with tax increments from the District in a maximum principal amount of $2,185,760. Such bonds may be in the form of pay-as-you-go notes, revenue bonds or notes, general obligation bonds, or interfund loans. This estimate of total bonded indebtedness is a cumulative statement of authority under this TIF Plan as of the date of approval. Uses of Funds Currently under consideration for the District is a proposal to facilitate a proposed mixed-use/first- level commercial facility of 9,900-10,166 square feet with 43-52 apartment units above and underground parking below with plans for additional development within the District. The City has determined that it will be necessary to provide assistance to the project(s) for certain District costs, as described. The City has studied the feasibility of the development or redevelopment of property in and around the District. To facilitate the establishment and development or redevelopment of the District, this TIF Plan authorizes the use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with the District is outlined in the following table. USES Land/Building Acquisition 500,000$ Site Improvements/Preparation 1,200,000 Affordable Housing - Utilities 150,000 Other Qualifying Improvements 33,989 Administrative Costs (up to 10%) 301,771 PROJECT COSTS TOTAL 2,185,760$ Interest 1,133,720 PROJECT AND INTEREST COSTS TOTAL 3,319,480$ The total project cost, including financing costs (interest) listed in the table above, does not exceed the total projected tax increments for the District as shown in the Sources of Revenue section. Estimated costs associated with the District are subject to change among categories without a modification to this TIF Plan. The cost of all activities to be considered for tax increment financing will not exceed, without formal modification, the budget above pursuant to the applicable statutory requirements. Pursuant to M.S., Section 469.1763, Subd. 2, no more than 25 percent of the tax increment paid by property within the District will be spent on activities related to development or redevelopment outside of the District but within the boundaries of Development District No. 2, (including administrative costs, which are considered to be spent outside of the District) subject to the limitations as described in this TIF Plan. City of Perham Tax Increment Financing District No. 2-42 9 Estimated Impact on Other Taxing Jurisdictions The estimated impact on other taxing jurisdictions assumes that the redevelopment contemplated by the TIF Plan would occur without the creation of the District. However, the City has determined that such development or redevelopment would not occur "but for" tax increment financing and that, therefore, the fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District would be as follows if the "but for" test was not met: Entity 2019/Pay 2020 Total Net Tax Capacity Estimated Captured Tax Capacity (CTC) upon completion Percent of CTC to Entity Total Otter Tail County 101,254,012 129,947 0.1283% City of Perham 3,057,108 129,947 4.2506% ISD No. 549 (Perham-Dent)22,545,254 129,947 0.5764% Impact on Tax Base Entity Pay 2020 Extension Rate Percent of Total CTC Potential Taxes Otter Tail County 41.1750%36.30% 129,947 $ 53,506 City of Perham 49.4460% 43.59% 129,947 64,253 ISD No. 549 (Perham-Dent)17.3600% 15.30% 129,947 22,559 Other 5.4600% 4.81% 129,947 7,095 113.4410% 100.00% $ 147,413 Impact on Tax Rates The estimates listed above display the captured tax capacity when all construction is completed. The tax rate used for calculations is the Pay 2020 rate. The total net capacity for the entities listed above are based on Pay 2020 figures. The District will be certified under the Pay 2021 rates, which were unavailable at the time this TIF Plan was prepared. Pursuant to M.S. Section 469.175 Subd. 2(b): (1) Estimate of total tax increment. It is estimated that the total amount of tax increment that will be generated over the life of the District is $3,017,709; (2) Probable impact of the District on city provided services and ability to issue debt. An impact of the District on police protection is expected. With any addition of new residents or businesses, police calls for service will be increased. New developments add an increase in traffic, and additional overall demands to the call load. The City does not expect that the proposed development, in and of itself, will necessitate new capital investment in vehicles or facilities. City of Perham Tax Increment Financing District No. 2-42 10 The probable impact of the District on fire protection is not expected to be significant. Typically new buildings generate few calls, if any, and are of superior construction. The existing buildings, which will be eliminated by the new development, have public safety concerns that include several unprotected old buildings with issues such as access, hydrant locations, and converted structures. The City does not expect that the proposed development, in and of itself, will necessitate new capital investment in vehicles or facilities. The impact of the District on public infrastructure is expected to be minimal. The development is not expected to significantly impact any traffic movements in the area. The current infrastructure for sanitary sewer, storm sewer and water will be able to handle the additional volume generated from the proposed development. Based on the development plans, there are no additional costs associated with street maintenance, sweeping, plowing, lighting and sidewalks. As only one parcel is not connected to City water and sewer, the development in the District is expected to contribute an estimated $150 in sanitary sewer (SAC) and $50 in water (WAC) connection fees. The probable impact of any District general obligation tax increment bonds on the ability to issue debt for general fund purposes is expected to be minimal. It is not anticipated that there will be any general obligation debt issued in relation to this project, therefore there will be no impact on the City's ability to issue future debt or on the City's debt limit. (3) Estimated amount of tax increment attributable to school district levies. It is estimated that the amount of tax increments over the life of the District that would be attributable to school district levies, assuming the school district's share of the total local tax rate for all taxing jurisdictions remained the same, is $461,803; (4) Estimated amount of tax increment attributable to county levies. It is estimated that the amount of tax increments over the life of the District that would be attributable to county levies, assuming the county's share of the total local tax rate for all taxing jurisdictions remained the same, is $1,095,320; (5) Additional information requested by the county or school district. The City is not aware of any standard questions in a county or school district written policy regarding tax increment districts and impact on county or school district services. The county or school district must request additional information pursuant to M.S. Section 469.175 Subd. 2(b) within 15 days after receipt of the tax increment financing plan. No requests for additional information from the county or school district regarding the proposed development for the District have been received. City of Perham Tax Increment Financing District No. 2-42 11 Supporting Documentation Pursuant to M.S. Section 469.175, Subd. 1 (a), clause 7 the TIF Plan must contain identification and description of studies and analyses used to make the determination set forth in M.S. Section 469.175, Subd. 3, clause (b)(2) and the findings are required in the resolution approving the District. (i) In making said determination, reliance has been placed upon (1) written representation made by the developer to such effects; and (2) City staff awareness of the feasibility of developing the project site within the District, which is further outlined in the city council resolution approving the establishment of the TIF District and Appendix C. (ii) A comparative analysis of estimated market value both with and without establishment of the TIF District and the use of tax increments has been performed. Such analysis is included with the cashflow in Appendix B and indicates that the increase in estimated market value of the proposed development (less the indicated subtractions) exceeds the estimated market value of the site absent the establishment of the TIF District and the use of tax increments. Administration of the District Administration of the District will be handled by the Economic Development Director. City of Perham Tax Increment Financing District No. 2-42 12 Appendix A: Map of Development District No. 2 and the TIF District City of Perham Otter Tail County, MN Development District No. 2 TIF District No. 2-42 The boundaries of Development District No. 2 are coterminous with the city limits of the City of Perham. Tax Increment Financing District No. 2-42 City of Perham Tax Increment Financing District No. 2-42 13 Appendix B: Estimated Cash Flow for the District 9/11/2020Base Value Assumptions - Page 1Downtown Redevelopment Project - TIF Estimates w/InflationCity of Perham, MinnesotaPotential 1st Level Commercial of 9,900-10,166 SF with 43-52 Apartments above Underground Parking Mixed-Use Redevelopment ProjectASSUMPTIONS AND RATESDistrictType:RedevelopmentDistrict Name/Number: 2-42County District #: TBDExempt Class Rate (Exempt) 0.00%First Year Construction or Inflation on Value 2021Commercial Industrial Preferred Class Rate (C/I Pref.)Existing District - Specify No. Years RemainingFirst$150,000 1.50%Inflation Rate - Every Year:1.50%Over$150,000 2.00%Interest Rate:4.25%Commercial Industrial Class Rate (C/I) 2.00%Present Value Date:1-Aug-21Rental Housing Class Rate (Rental) 1.25%First Period Ending 1-Feb-22Affordable Rental Housing Class Rate (Aff. Rental)Tax Year District was Certified:Pay 2020First$162,000 0.75%Cashflow Assumes First Tax Increment For Development: 2023 Over$162,000 0.25%Years of Tax Increment26 Non-Homestead Residential (Non-H Res. 1 Unit)Assumes Last Year of Tax Increment2048 First$500,000 1.00%Fiscal Disparities Election [Outside (A), Inside (B), or NA]NAOver$500,000 1.25%Incremental or Total Fiscal DisparitiesHomestead Residential Class Rate (Hmstd. Res.)Fiscal Disparities Contribution Ratio 0.0000% First$500,000 1.00%Fiscal Disparities Metro-Wide Tax Rate 0.0000% Over$500,000 1.25%Maximum/Frozen Local Tax Rate: 113.441% Pay 2020Agricultural Non-Homestead 1.00%Current Local Tax Rate: (Use lesser of Current or Max.)113.441%Pay 2020State-wide Tax Rate (Comm./Ind. only used for total taxes) 38.846% Pay 2020Market Value Tax Rate (Used for total taxes) 0.133% Pay 2020Building Total Percentage Tax Year Property Current Class AfterLand Market Market Of Value Used Original Original Tax Original After ConversionMap ID PID Owner Address Market ValueValueValue for District Market Value Market Value Class Tax Capacity Conversion Orig. Tax Cap.177000990053000 Karsten 230 E Main St38,400 29,169 67,569 100% 67,569 Pay 2020 C/I Pref. 1,014 C/I Pref. 1,014 1277000990054000 Bongards 210 E Main St52,480 143,218 195,698 100% 195,698 Pay 2020 C/I Pref. 3,164 C/I Pref. 3,164 1377000990054001 Taqueria 121 SE 2nd Ave 29,376 138,681 168,057 100% 168,057 Pay 2020 C/I Pref. 2,611 Rental 2,101 2477000140000010 Foltz Mosquito Hgts 20,405 0 20,405 100% 20,405 Pay 2020C/I Pref. 306 Rental 255 35.177000150018000 Lening 300 W Main St55,080 120,870 175,950 100% 175,950 Pay 2020 C/I Pref. 2,769 C/I Pref. 2,769 35.277000150018000 Lening 300 W Main St6,075 31,942 38,017 100% 38,017 Pay 2020 Hmstd. Res. 380 C/I Pref. 570 3677000150019000 Lake Country318 W Main St40,500 75,945 116,445 100% 116,445 Pay 2020 C/I Pref. 1,747 C/I Pref. 1,747 3242,316 539,825 782,141782,141 11,991 11,619Note:1. Base values are for taxes payable in 2020 upon review of County website on August 24, 2020.Area/ PhaseTax Rates BASE VALUE INFORMATION (Original Tax Capacity)Prepared by Ehlers & Associates, Inc. - Estimates OnlyN:\Minnsota\Perham\Housing - Economic - Redevelopment\TIF\TIF Districts\TIF 2-42\TIF documents\2020 TIF Run Model - Perham-Downtown RD Project.3.xls 9/11/2020Base Value Assumptions - Page 2Downtown Redevelopment Project - TIF Estimates w/InflationCity of Perham, MinnesotaPotential 1st Level Commercial of 9,900-10,166 SF with 43-52 Apartments above Underground Parking Mixed-Use Redevelopment ProjectEstimated Taxable Total Taxable Property Percentage Percentage Percentage Percentage First YearMarket Value Market Value Total Market Tax Project Project Tax Completed Completed Completed Completed Full TaxesArea/PhaseNew UsePer Sq. Ft./Unit Per Sq. Ft./UnitSq. Ft./UnitsValueClassTax CapacityCapacity/Unit2021202220232024Payable1Retail111 111 10,166 1,126,100 C/I Pref. 21,772 2 65%100% 100% 100% 20242Apartments72,712 72,712 52 3,781,000 Rental 47,263 909 65%100% 100% 100% 20243Commercial55 55 10,000550,000 C/I Pref. 10,250 1 100% 100% 20254Retail100 100 5,000500,000 C/I Pref. 9,250 2 100% 20265Retail100 100 6,000600,000 C/I Pref. 11,250 2 100% 2026TOTAL6,557,100 99,785 Subtotal Residential 52 3,781,000 47,263 Subtotal Commercial/Ind. 31,166 2,776,100 52,522 Note:1. Market values are based upon estimates from County Assessor.TotalFiscal LocalLocalFiscal State-wideMarketTax Disparities Tax Property Disparities PropertyValue Total Taxes PerNew UseCapacity Tax Capacity Capacity Taxes Taxes Taxes Taxes Taxes Sq. Ft./UnitRetail 21,772 0 21,772 24,698 0 7,875 1,497 34,070 3.35Apartments 47,263 0 47,263 53,615 0 0 5,027 58,642 1,127.73Commercial 10,250 0 10,250 11,628 0 3,399 731 15,758 1.58Retail 9,250 0 9,250 10,493 0 3,011 665 14,169 2.83Retail 11,250 0 11,250 12,762 0 3,787 798 17,347 2.89TOTAL99,785099,785113,197018,0728,718139,986Note:1. Taxes and tax increment will vary significantly from year to year depending upon values, rates, state law and other factors which cannot be predicted.2. If tax increment in received in 2021, then the district will be one year shorter.Total Property Taxes 139,986Current Market Value - Est. 782,141less State-wide Taxes (18,072)New Market Value - Est. 6,557,100less Fiscal Disp. Adj.0 Difference 5,774,959less Market Value Taxes (8,718)Present Value of Tax Increment1,606,342less Base Value Taxes(13,181) Difference4,168,617Annual Gross TIF 100,016Value likely to occur without Tax Increment is less than:4,168,617 WHAT IS EXCLUDED FROM TIF? MARKET VALUE BUT / FOR ANALYSISTAX CALCULATIONSPROJECT INFORMATION (Project Tax Capacity)Prepared by Ehlers & Associates, Inc. - Estimates OnlyN:\Minnsota\Perham\Housing - Economic - Redevelopment\TIF\TIF Districts\TIF 2-42\TIF documents\2020 TIF Run Model - Perham-Downtown RD Project.3.xls 9/11/2020Tax Increment Cashflow - Page 3Downtown Redevelopment Project - TIF Estimates w/InflationCity of Perham, MinnesotaPotential 1st Level Commercial of 9,900-10,166 SF with 43-52 Apartments above Underground Parking Mixed-Use Redevelopment ProjectTAX INCREMENT CASH FLOWProject Original Fiscal Captured Local Annual Semi-Annual State Admin.Other Semi-Annual Semi-Annual PERIOD% ofTax Tax Disparities Tax Tax Gross Tax Gross Tax Auditor at at Net Tax Present ENDING Tax PaymentOTC CapacityCapacity- CapacityRate Increment Increment 0.36% 10%10%IncrementValue Yrs. Year Date- - - - - 02/01/22- - - - - 08/01/22- - - - - 02/01/23100% 44,872 (11,619) - 33,253 113.441% 37,723 18,861 (68) (1,879) (1,879) 15,035 13,822 0.5 2023 08/01/23100% 44,872 (11,619) - 33,253 113.441% 37,723 18,861 (68) (1,879) (1,879) 15,035 27,356 1 2023 02/01/24100% 69,035 (11,619) - 57,415 113.441% 65,132 32,566 (117) (3,245) (3,245) 25,959 50,239 1.5 2024 08/01/24100% 69,035 (11,619) - 57,415 113.441% 65,132 32,566 (117) (3,245) (3,245) 25,959 72,645 2 2024 02/01/25100% 80,320 (11,619) - 68,701 113.441% 77,935 38,967 (140) (3,883) (3,883) 31,062 98,897 2.5 2025 08/01/25100% 80,320 (11,619) - 68,701 113.441% 77,935 38,967 (140) (3,883) (3,883) 31,062 124,603 3 2025 02/01/26100% 102,025 (11,619) - 90,406 113.441% 102,557 51,279 (185) (5,109) (5,109) 40,875 157,727 3.5 2026 08/01/26100% 102,025 (11,619) - 90,406 113.441% 102,557 51,279 (185) (5,109) (5,109) 40,875 190,161 4 2026 02/01/27100% 103,555 (11,619) - 91,936 113.441% 104,293 52,147 (188) (5,196) (5,196) 41,567 222,459 4.5 2027 08/01/27100% 103,555 (11,619) - 91,936 113.441% 104,293 52,147 (188) (5,196) (5,196) 41,567 254,084 5 2027 02/01/28100% 105,109 (11,619) - 93,489 113.441% 106,055 53,028 (191) (5,284) (5,284) 42,269 285,574 5.5 2028 08/01/28100% 105,109 (11,619) - 93,489 113.441% 106,055 53,028 (191) (5,284) (5,284) 42,269 316,409 6 2028 02/01/29100% 106,685 (11,619) - 95,066 113.441% 107,844 53,922 (194) (5,373) (5,373) 42,982 347,112 6.5 2029 08/01/29100% 106,685 (11,619) - 95,066 113.441% 107,844 53,922 (194) (5,373) (5,373) 42,982 377,175 7 2029 02/01/30100% 108,285 (11,619) - 96,666 113.441% 109,659 54,830 (197) (5,463) (5,463) 43,706 407,109 7.5 2030 08/01/30100% 108,285 (11,619) - 96,666 113.441% 109,659 54,830 (197) (5,463) (5,463) 43,706 436,420 8 2030 02/01/31100% 109,910 (11,619) - 98,291 113.441% 111,502 55,751 (201) (5,555) (5,555) 44,440 465,603 8.5 2031 08/01/31100% 109,910 (11,619) - 98,291 113.441% 111,502 55,751 (201) (5,555) (5,555) 44,440 494,179 9 2031 02/01/32100% 111,558 (11,619) - 99,939 113.441% 113,372 56,686 (204) (5,648) (5,648) 45,186 522,630 9.5 2032 08/01/32100% 111,558 (11,619) - 99,939 113.441% 113,372 56,686 (204) (5,648) (5,648) 45,186 550,489 10 2032 02/01/33100% 113,232 (11,619) - 101,613 113.441% 115,270 57,635 (207) (5,743) (5,743) 45,942 578,225 10.5 2033 08/01/33100% 113,232 (11,619) - 101,613 113.441% 115,270 57,635 (207) (5,743) (5,743) 45,942 605,383 11 2033 02/01/34100% 114,930 (11,619) - 103,311 113.441% 117,197 58,599 (211) (5,839) (5,839) 46,710 632,422 11.5 2034 08/01/34100% 114,930 (11,619) - 103,311 113.441% 117,197 58,599 (211) (5,839) (5,839) 46,710 658,897 12 2034 02/01/35100% 116,654 (11,619) - 105,035 113.441% 119,153 59,576 (214) (5,936) (5,936) 47,490 685,254 12.5 2035 08/01/35100% 116,654 (11,619) - 105,035 113.441% 119,153 59,576 (214) (5,936) (5,936) 47,490 711,063 13 2035 02/01/36100% 118,404 (11,619) - 106,785 113.441% 121,138 60,569 (218) (6,035) (6,035) 48,281 736,756 13.5 2036 08/01/36100% 118,404 (11,619) - 106,785 113.441% 121,138 60,569 (218) (6,035) (6,035) 48,281 761,914 14 2036 02/01/37100% 120,180 (11,619) - 108,561 113.441% 123,152 61,576 (222) (6,135) (6,135) 49,084 786,958 14.5 2037 08/01/37100% 120,180 (11,619) - 108,561 113.441% 123,152 61,576 (222) (6,135) (6,135) 49,084 811,482 15 2037 02/01/38100% 121,983 (11,619) - 110,364 113.441% 125,197 62,599 (225) (6,237) (6,237) 49,899 835,893 15.5 2038 08/01/38100% 121,983 (11,619) - 110,364 113.441% 125,197 62,599 (225) (6,237) (6,237) 49,899 859,797 16 2038 02/01/39100% 123,812 (11,619) - 112,193 113.441% 127,273 63,637 (229) (6,341) (6,341) 50,726 883,592 16.5 2039 08/01/39100% 123,812 (11,619) - 112,193 113.441% 127,273 63,637 (229) (6,341) (6,341) 50,726 906,891 17 2039 02/01/40100% 125,670 (11,619) - 114,050 113.441% 129,380 64,690 (233) (6,446) (6,446) 51,566 930,083 17.5 2040 08/01/40100% 125,670 (11,619) - 114,050 113.441% 129,380 64,690 (233) (6,446) (6,446) 51,566 952,793 18 2040 02/01/41100% 127,555 (11,619) - 115,935 113.441% 131,518 65,759 (237) (6,552) (6,552) 52,418 975,398 18.5 2041 08/01/41100% 127,555 (11,619) - 115,935 113.441% 131,518 65,759 (237) (6,552) (6,552) 52,418 997,532 19 2041 02/01/42100% 129,468 (11,619) - 117,849 113.441% 133,689 66,844 (241) (6,660) (6,660) 53,283 1,019,563 19.5 2042 08/01/42100% 129,468 (11,619) - 117,849 113.441% 133,689 66,844 (241) (6,660) (6,660) 53,283 1,041,136 20 2042 02/01/43100% 131,410 (11,619) - 119,791 113.441% 135,892 67,946 (245) (6,770) (6,770) 54,161 1,062,608 20.5 2043 08/01/43100% 131,410 (11,619) - 119,791 113.441% 135,892 67,946 (245) (6,770) (6,770) 54,161 1,083,634 21 2043 02/01/44100% 133,381 (11,619) - 121,762 113.441% 138,128 69,064 (249) (6,882) (6,882) 55,052 1,104,560 21.5 2044 08/01/44100% 133,381 (11,619) - 121,762 113.441% 138,128 69,064 (249) (6,882) (6,882) 55,052 1,125,052 22 2044 02/01/45100% 135,382 (11,619) - 123,763 113.441% 140,398 70,199 (253) (6,995) (6,995) 55,957 1,145,446 22.5 2045 08/01/45100% 135,382 (11,619) - 123,763 113.441% 140,398 70,199 (253) (6,995) (6,995) 55,957 1,165,416 23 2045 02/01/46100% 137,413 (11,619) - 125,793 113.441% 142,701 71,351 (257) (7,109) (7,109) 56,875 1,185,292 23.5 2046 08/01/46100% 137,413 (11,619) - 125,793 113.441% 142,701 71,351 (257) (7,109) (7,109) 56,875 1,204,754 24 2046 02/01/47100% 139,474 (11,619) - 127,855 113.441% 145,040 72,520 (261) (7,226) (7,226) 57,807 1,224,123 24.5 2047 08/01/47100% 139,474 (11,619) - 127,855 113.441% 145,040 72,520 (261) (7,226) (7,226) 57,807 1,243,089 25 2047 02/01/48100% 141,566 (11,619) - 129,947 113.441% 147,413 73,706 (265) (7,344) (7,344) 58,753 1,261,965 25.5 2048 08/01/48100% 141,566 (11,619) - 129,947 113.441% 147,413 73,706 (265) (7,344) (7,344) 58,753 1,280,448 26 2048 02/01/49 Total3,028,612 (10,903) (301,771) (301,771) 2,414,167 Present Value From 08/01/2021 Present Value Rate 4.25% 1,606,342 (5,783) (160,056) (160,056) 1,280,448 Prepared by Ehlers & Associates, Inc. - Estimates OnlyN:\Minnsota\Perham\Housing - Economic - Redevelopment\TIF\TIF Districts\TIF 2-42\TIF documents\2020 TIF Run Model - Perham-Downtown RD Project.3.xls City of Perham Tax Increment Financing District No. 2-42 14 Appendix C: Findings Including But/For Qualifications The reasons and facts supporting the findings for the adoption of the Tax Increment Financing Plan (TIF Plan) for Tax Increment Financing District No. 2-42 (the “District”), as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3 are as follows: 1. Finding that Tax Increment Financing District No. 2-42 is a redevelopment district as defined in M.S., Section 469.174, Subd. 10. The District consists of six parcels and vacant right-of-way, with initial plans to redevelop the area for a proposed mixed-use/first-level commercial facility of 9,900-10,166 square feet with 43-52 apartment units above and underground parking below with plans for additional development within the District. Parcels consisting of 70 percent of the area of the District are occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures and more than 50 percent of the buildings in the District, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance. (See Appendix D of the TIF Plan.) 2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of Tax Increment Financing District No. 2-42 permitted by the TIF Plan. The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future: This finding is supported by the fact that the redevelopment proposed in the TIF Plan meets the City's objectives for redevelopment. Due to the high cost of redevelopment on the parcels currently occupied by a substandard building, the incompatible land uses at close proximity, and the cost of financing the proposed improvements, this project is feasible only through assistance, in part, from tax increment financing. The developer was asked for and provided a letter as justification that the developer would not have gone forward without tax increment assistance. The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the TIF Plan: This finding is justified on the grounds that the cost of site and public improvements and utilities add to the total redevelopment cost. Historically, construction costs, site and public improvements costs in this area have made redevelopment infeasible without tax increment assistance. The City reasonably determines that no other redevelopment of similar scope is anticipated on this site without substantially similar assistance being provided to the development. Therefore, the City concludes as follows: a. The City's estimate of the amount by which the market value of the entire District will increase without the use of tax increment financing is $0. City of Perham Tax Increment Financing District No. 2-42 15 b. If the proposed development occurs, the total increase in market value will be $5,774,959. c. The present value of tax increments from the District for the maximum duration of the district permitted by the TIF Plan is estimated to be $1,633,473. d. Even if some development other than the proposed development were to occur, the Council finds that no alternative would occur that would produce a market value increase greater than $4,141,486 (the amount in clause b less the amount in clause c) without tax increment assistance. 3. Finding that the TIF Plan for the District conforms to the general plan for the development or redevelopment of the municipality as a whole. The City Council reviewed the TIF Plan and found that the TIF Plan conforms to the general development plan of the City. 4. Finding that the TIF Plan for Tax Increment Financing District No. 2-42 will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of Development District No. 2 by private enterprise. The project to be assisted by the District will result in increased employment in the City and the State of Minnesota, the renovation of substandard properties, increased tax base of the State and add a high-quality development to the City. Through the implementation of the TIF Plan, the City will increase the availability of safe and decent life-cycle housing in the City. City of Perham Tax Increment Financing District No. 2-42 16 Appendix D: Redevelopment Qualifications for the District To be added to prior to the public hearing RESOLUTION AUTHORIZING AND DIRECTING THE STUDY OF POSSIBLE AMENDMENT OF OTTERT TAIL COUNTY’S SHORELAND MANAGEMENT ORDINANCE RELATING TO THE REGULATION OF NON-DWELLING PLANNED UNIT DEVELOPMENTS WITHIN OTTER TAIL COUNTY WHEREAS, Otter Tail County has an ordinance regulating planned unit developments for dwelling units; and WHEREAS, the Shoreland Management Ordinance has been in place since October 15, 1971 with no amendments thereto since January 15, 2017; and WHEREAS, the Otter Tail County Shoreland Ordinance regulates the development of dwelling units, but not non-dwelling planned unit developments; and WHEREAS, the Otter Tail County Board of Commissioners believes it would be in the public interest to determine whether given the passage of time, change in circumstances, and changes in pertinent law that have or may have occurred since the Otter Tail County Shoreland Ordinance was originally passed to study whether it should be amended, extended, or added to in any way in order to better protect the public health, safety County Planning Commission has responsibility for reviewing amendments to official controls within the County and welfare, and the land and water resources of the County. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. The Otter Tail County Board of Commissioners are hereby directed and authorized to begin studying the County’s current official controls and plans that relate to planned unit developments for non-dwellings, or any other changes to those ordinances would be necessary or desirable in order to protect the public health, safety and welfare in Otter Tail County. 2. The Otter Tail County Planning Commission is directed to consider and determine the most appropriate means of conducting the study, including the necessity and desirability of contracting with outside consultants or experts in order to assist in this process. The motion for adoption of the foregoing Resolution was made by __________________ and duly seconded by ________________________ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against the same: Whereupon said Resolution was declared duly passed and adopted.