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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 09/01/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS SUPPORTING DOCUMENTS Tuesday, September 1, 2020 8:30 a.m. Government Services Center & Via Live Stream 515 West Fir Avenue, Fergus Falls, MN 2.1 Draft Otter Tail County Board Minutes for 08.25.2020 2.2 Otter Tail County Bills-Warrants for 09.01.2020 3.0 Draft Community Resiliency Policy for CARES Act Emergency Assistance Program 5.0 Highway Items 6.0 Auditor-Treasurer Items https://ottertailcountymn.us/content-page/covid-19- health-information/. COMMISSIONER'S VOUCHERS ENTRIES8/27/2020 csteinba N N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:48:58AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-303-000-0000-6306 241.34 REPAIR Repair/Maint. Equip N 01-061-000-0000-6406 50.52 A2RJVV5AA0WI1P HDMI CABLES 11G9-GXPP-D16K Office Supplies N 01-061-000-0000-6680 409.99 A2RJVV5AA0WI1P WIDE MONITOR 11G9-GXPP-DLRP Computer Hardware N 01-061-000-0000-6680 1,190.00 A2RJVV5AA0WI1P APC UPS 11QJ-V9PK-F3YN Computer Hardware N 01-061-000-0000-6680 35.98 A2RJVV5AA0WI1P TV MOUNT 1JY9-Y6NM-WX7G Computer Hardware N 01-061-000-0000-6680 1,190.97 A2RJVV5AA0WI1P IPS MONITORS 1TDW-3TD3-JGTF Computer Hardware N 01-061-000-0000-6680 379.99 A2RJVV5AA0WI1P 4K FIRE TIVE 1XHY-N1VM-1Y1R Computer Hardware N 01-061-000-0000-6406 179.60 A2RJVV5AA0WI1P WIRELESS MOUSES 1YGQ-P7VG-KRPT Office Supplies N 01-250-000-0000-6677 194.98 A2RJVV5AA0WI1P SHREDDER 19PX-Y6DJ-WJNV Office Furniture And Equipment-Minor N 01-250-000-0000-6432 36.34 A2RJVV5AA0WI1P BAGS/BATTERIES 1Y4V-M1JC-9G9J Medical Incarcerated N 01-280-000-0000-6818 520.80 A2RJVV5AA0WI1P KID FACE MASKS 1GKF-HLGH-HQ6X Contingency Incident Event Costs N 01-280-000-0000-6818 99.90 A2RJVV5AA0WI1P SPRAY BOTTLES 1QTV-PLW3-QQ7M Contingency Incident Event Costs N 01-280-000-0000-6818 336.50 A2RJVV5AA0WI1P EXAM GLOVES 1WJX-HMQ6-LK6H Contingency Incident Event Costs N 10-304-000-0000-6343 2,400.00 EQUIPMENT RENTAL R403000209-2 Equipment Rental N 10-304-000-0000-6343 2,400.00 EQUIPMENT RENTAL R403000214-2 Equipment Rental N 01-044-000-0000-6304 10.00 CAR WASH FOR CO VEHICLE 8/20/20 Repair And Maintenance N 01-044-000-0000-6331 140.19 MEALS - APPRASIAL CLASSES 8/20/20 Meals And Lodging N 01-201-000-0000-6406 45.73 ACCT 551334 BATTERIES 1573933 Office Supplies N 10-303-000-0000-6278 29,243.41 SAP 056-689-001 MUN - ENGRG 2020-034 Engineering & Hydrological Testing N 10-303-000-0000-6278 4,873.90 SAP 056-689-001 RURAL - ENGRG 2020-034 Engineering & Hydrological Testing N 10-303-000-0000-6651 8,319.28 EST #5 SAP 056-689-001 RURAL 2020-034 Construction Contracts N 10-303-000-0000-6651 66,115.58 EST #5 SAP 056-689-001 MUN STO 2020-034 Construction Contracts N 13122 ADVANCED DOCKS & LIFTS 241.3413122 14386 AMAZON CAPITAL SERVICES INC 4,625.5714386 14626 ASCENDUM MACHINERY INC 4,800.0014626 16172 BARLAGE-LILLEMON/MYA 150.1916172 14163 BATTERY JUNCTION 45.7314163 802 BATTLE LAKE/CITY OF Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 12 Transactions 2 Transactions 2 Transactions 1 Transactions ADVANCED DOCKS & LIFTS AMAZON CAPITAL SERVICES INC ASCENDUM MACHINERY INC BARLAGE-LILLEMON/MYA BATTERY JUNCTION Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-303-000-0000-6651 419,659.67 EST #5 SAP 056-689-001 MUN 2020-034 Construction Contracts N 02-612-000-0000-6330 106.95 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-112-000-0000-6526 83.98 2 PAIRS OF JEANS 8/13/20 Uniforms N 10-302-000-0000-6350 662.68 SPRAYING 118207 Maintenance Contractor N 10-302-000-0000-6350 11,571.35 SPRAYING 118208 Maintenance Contractor N 10-302-000-0000-6350 1,529.25 SPRAYING 118209 Maintenance Contractor N 10-303-000-0000-6651 28,698.76 19:212 SRTS, EST. #1 EST #1 Construction Contracts N 01-063-000-0000-6240 49.92 PUBLIC ACCURACY TEST 10512 Publishing & Advertising N 01-063-000-0000-6240 282.24 PRIMARY ELECTION NOTICE 10512 Publishing & Advertising N 01-201-000-0000-6304 78.58 UNIT 1805 BATTERY SOLENOID 5713 Repair And Maintenance N 01-122-000-0000-6304 36.66 UNIT 17522 OIL CHANGE 056762 Repair And Maintenance N 01-031-000-0000-6406 22.92 ACCT 2189988076 GEL PENS 449441 Office Supplies N 01-042-000-0000-6406 30.10 ACCT 2189988030 PAPER ROLLS 449313 Office Supplies N 528,211.84802 8095 BUELOW/DAVID 106.958095 2595 CANNELL/DOUG 83.982595 1227 CARR'S TREE SERVICE INC 13,763.281227 143 CENTRAL SPECIALTIES INC 28,698.76143 5580 CITIZEN'S ADVOCATE 332.165580 9087 CODE 4 SERVICES INC 78.589087 32655 COLLEGE WAY AUTO 36.6632655 32603 COOPER'S OFFICE SUPPLY INC Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions BATTLE LAKE/CITY OF BUELOW/DAVID CANNELL/DOUG CARR'S TREE SERVICE INC CENTRAL SPECIALTIES INC CITIZEN'S ADVOCATE CODE 4 SERVICES INC COLLEGE WAY AUTO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-063-000-0000-6406 2.74 ACCT 2189988030 FINGER TIPS 449313 Office Supplies N 01-112-108-0000-6673 244.95 ACCT 2189988050 REPLACE CARPET 449107 Remodeling Projects N 02-612-000-0000-6330 91.43 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 02-612-000-0000-6330 77.05 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 8/25/20 8/25/20 Miscellaneous Charges N 23-705-000-0000-6331 95.40 MEALS FOR CDA BOARD MTG 8/12/20 Meals And Lodging N 01-013-000-0000-6262 345.20 56-JV-19-3651 & 56-JV-19-2430 JUL2020 Public Defender N 02-612-000-0000-6330 60.38 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 02-612-000-0000-6330 100.62 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 10-302-000-0000-6350 438.75 SERVICE 43873 Maintenance Contractor N 02-612-000-0000-6330 111.55 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 300.7132603 15732 DAHL/ISABEL 91.4315732 13986 DANZEISEN/LLOYD 77.0513986 11391 DOUBLE A CATERING 130.4011391 16246 DUTCHER LAW OFFICE LLC 345.2016246 15733 ELDIEN/HUNTER 60.3815733 14640 ELDRIDGE/TRACY 100.6214640 2153 FERGUS POWER PUMP INC 438.752153 16136 FORMANEK/ROBERT 111.5516136 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions COOPER'S OFFICE SUPPLY INC DAHL/ISABEL DANZEISEN/LLOYD DOUBLE A CATERING DUTCHER LAW OFFICE LLC ELDIEN/HUNTER ELDRIDGE/TRACY FERGUS POWER PUMP INC FORMANEK/ROBERT Otter Tail County Auditor HEALTHCARE ENVIRONMENTAL SERVICES INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba Capital Improvement Fund Copyright 2010-2020 Integrated Financial Systems 14-250-000-0000-6687 15,700.00 ADD LIGHTING IN JAIL 11056 Equipment-Current Year N 01-063-000-0000-6240 308.70 PRIMARY ELECTION NOTICE 10637 Publishing & Advertising N 01-063-000-0000-6240 51.80 PUBLIC ACCURACY TEST 10637 Publishing & Advertising N 01-124-000-0000-6140 150.00 PER DIEM 8/12/20 Per Diem Y 01-124-000-0000-6330 75.90 MILEAGE 8/12/20 Mileage Y 02-612-000-0000-6330 80.50 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-112-104-0000-6572 756.00 ACCT 813640729 PUMP 9621942052 Repair And Maintenance Supplies N 01-061-000-0000-6342 106.63 AGREE 003-0976620-000 1645369 Service Agreements N 10-303-000-0000-6330 184.58 MILEAGE (8/17 TO 8/19/20)Mileage N 02-612-000-0000-6330 98.33 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-250-000-0000-6432 130.20 ACCT 325 WASTE DISPOSAL 56862 Medical Incarcerated N 7797 FRAZEE ELECTRIC INC 15,700.007797 3461 FRAZEE-VERGAS FORUM 360.503461 13304 FRAZIER/BRENT 225.9013304 15168 FREDERICK/PHILIP 80.5015168 52564 GRAINGER INC 756.0052564 16245 GREATAMERICA FINANCIAL SVCS 106.6316245 16122 GREWE/TUCKER 184.5816122 14641 GUNDERSON/GARY 98.3314641 37755 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions FRAZEE ELECTRIC INC FRAZEE-VERGAS FORUM FRAZIER/BRENT FREDERICK/PHILIP GRAINGER INC GREATAMERICA FINANCIAL SVCS GREWE/TUCKER GUNDERSON/GARY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-063-000-0000-6240 89.20 NOTICE OF PUBLIC ACCURCY TEST 2007070 Publishing & Advertising N 01-063-000-0000-6240 258.68 NOTICE OF PRIMARY ELECTION 2007071 Publishing & Advertising N 01-063-000-0000-6240 949.98 PRIMARY SAMPLE BALLOT 2007095 Publishing & Advertising N 01-124-000-0000-6240 71.36 PC HEARING - TOM'S LAKE FARM 2007090 Publishing & Advertising N 02-612-000-0000-6330 96.60 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 02-612-000-0000-6330 110.98 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-205-000-0000-6273 600.00 ACCT OTAUD TECH SERVICES 1258 Coroner Expense 6 01-205-000-0000-6273 13,465.00 ACCT OTAUD CORONER SERVICES 1271 Coroner Expense 6 01-250-000-0000-6432 164.68 WANOUS, JESSICA D 10/30/19 Medical Incarcerated 6 01-250-000-0000-6432 4.36 ERICKSON, KAYLA 10/4/19 Medical Incarcerated 6 01-250-000-0000-6432 4.29 MINDERMANN, JEROME 2/11/20 Medical Incarcerated 6 01-250-000-0000-6432 80.92 BETTRIDGE, DAVID O 2/14/20 Medical Incarcerated 6 01-250-000-0000-6432 48.43 BETTRIDGE, DAVID O 2/14/20 Medical Incarcerated 6 01-250-000-0000-6432 5.21 BETTRIDGE, DAVID O 2/14/20 Medical Incarcerated 6 01-250-000-0000-6432 63.76 GNAHN, ANNA M 2/14/20 Medical Incarcerated 6 01-250-000-0000-6432 10.26 HILLMAN, WILLIAM L 2/18/20 Medical Incarcerated 6 01-250-000-0000-6432 4.29 MINDERMANN, JEROME 2/18/20 Medical Incarcerated 6 01-250-000-0000-6432 168.87 GNAHN, ANNA M 2/2/20 Medical Incarcerated 6 01-250-000-0000-6432 45.06 GNAHN, ANNA M 2/2/20 Medical Incarcerated 6 01-250-000-0000-6432 5.93 GNAHN, ANNA M 2/2/20 Medical Incarcerated 6 01-250-000-0000-6432 5.46 GNAHN, ANNA M 2/3/20 Medical Incarcerated 6 01-250-000-0000-6432 4.29 MINDERMANN, JEROME 2/4/20 Medical Incarcerated 6 01-250-000-0000-6432 431.83 SUTTON, JAVOH S 3/10/20 Medical Incarcerated 6 01-250-000-0000-6432 89.46 SUTTON, JAVOH S 3/10/20 Medical Incarcerated 6 01-250-000-0000-6432 7.76 HILLMAN, WILLIAM L 3/16/20 Medical Incarcerated 6 01-250-000-0000-6432 62.18 POITRA, GABRIELLE 3/18/20 Medical Incarcerated 6 130.2037755 70 INDEPENDENT/THE 1,369.2270 16137 KRESS/JEFF 96.6016137 8169 KUGLER/JOSEPHINE 110.988169 79 LAKE REGION HEALTHCARE Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions 1 Transactions HEALTHCARE ENVIRONMENTAL SERVICES INC INDEPENDENT/THE KRESS/JEFF KUGLER/JOSEPHINE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-250-000-0000-6432 70.18 SETTLE, JAMES L 3/18/20 Medical Incarcerated 6 01-250-000-0000-6432 7.77 HILLMAN, WILLIAM L 4/14/20 Medical Incarcerated 6 01-250-000-0000-6432 89.46 OLIVER, JULIE A 4/20/20 Medical Incarcerated 6 01-250-000-0000-6432 5.90 OLIVER, JULIE A 4/21/20 Medical Incarcerated 6 01-250-000-0000-6432 445.19 OLIVER, JULIE A 4/21/20 Medical Incarcerated 6 01-250-000-0000-6432 88.44 HUNTER, MELANIE J 6/26/19 Medical Incarcerated 6 01-250-000-0000-6432 4.37 MINDERMANN, JEROME 7/3/19 Medical Incarcerated 6 01-013-000-0000-6276 1,890.50 SERVICES FOR OTTER TAIL COURT 8/3/20 Professional Services 6 10-302-000-0000-6350 750.00 SERVICE 14108 Maintenance Contractor N 01-112-000-0000-6369 29.99 ACCT 23-52A23 EAR PLUGS 0286955-IN Miscellaneous Charges N 02-612-000-0000-6330 49.45 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-061-000-0000-6342 61,368.76 ACCT OT00 CISCO SMARTNET 7895194 Service Agreements N 01-061-000-0000-6342 447.00 ACCT OT00 NU CLOUD MEETINGS 7895942 Service Agreements N 10-302-000-0000-6505 636.51 SAND 95712 Aggregates N 10-302-000-0000-6505 3,021.04 SAND 95713 Aggregates N 02-612-000-0000-6330 69.58 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 15,983.3579 25146 LAKELAND MENTAL HEALTH CENTER 1,890.5025146 2212 LEITCH EXCAVATING 750.002212 41638 LOCATORS & SUPPLIES INC 29.9941638 15172 LOE/DORIS 49.4515172 2721 MARCO TECHNOLOGIES LLC 61,815.762721 1026 MARK SAND & GRAVEL CO 3,657.551026 16138 MILLER/JACOB Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 27 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LEITCH EXCAVATING LOCATORS & SUPPLIES INC LOE/DORIS MARCO TECHNOLOGIES LLC MARK SAND & GRAVEL CO Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba Copyright 2010-2020 Integrated Financial Systems 02-612-000-0000-6330 107.78 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 02-612-000-0000-6330 94.30 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-063-000-0000-6240 49.92 PUBLIC ACCURACY TEST 10572 Publishing & Advertising N 01-063-000-0000-6240 282.24 PRIMARY ELECTION NOTICE 10572 Publishing & Advertising N 10-302-000-0000-6515 147.76 SUPPLIES 1442688 Signs And Posts N 10-302-000-0000-6515 195.55 SUPPLIES 1443688 Signs And Posts N 10-303-000-0000-6330 209.31 MILEAGE (8/17 TO 8/19/20)Mileage N 10-302-000-0000-6513 1,597.13 HERBICIDES 43393889 Herbicides N 01-061-000-0000-6201 2,100.00 ACCT 100A05602 JUL 2020 20070390 Communication Fees -N 01-201-000-0000-6304 107.20 UNIT 1904 INSTALL TIRES 123432 Repair And Maintenance N 01-201-000-0000-6304 24.66 UNIT 1806 TIRE REPAIR 123534 Repair And Maintenance N 01-204-000-0000-6304 36.36 UNIT 1101 REPLACED LIGHT FUSE 123536 Repair And Maintenance N 69.5816138 16139 MOSKE/HALI 107.7816139 15174 MUCHOW/GREGORY 94.3015174 13242 NEW YORK MILLS DISPATCH 332.1613242 1066 NORTHERN STATES SUPPLY INC 343.311066 16123 NUSS/BENJAMIN 209.3116123 7834 NUTRIEN AG SOLUTIONS INC 1,597.137834 4106 OFFICE OF MNIT SERVICES 2,100.004106 49008 OTTER TAIL TIRE INC Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions MILLER/JACOB MOSKE/HALI MUCHOW/GREGORY NEW YORK MILLS DISPATCH NORTHERN STATES SUPPLY INC NUSS/BENJAMIN NUTRIEN AG SOLUTIONS INC OFFICE OF MNIT SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 02-612-000-0000-6330 112.70 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 02-612-000-0000-6330 77.63 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-112-000-0000-6572 14.98 FRIDGE BRACKET 88662 Repair And Maintenance Supplies N 02-612-000-0000-6330 146.63 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 02-612-000-0000-6330 193.78 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 02-612-000-0000-6330 125.93 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 10-303-000-0000-6330 229.44 MILEAGE (8/17 TO 8/20/20)Mileage N 02-612-000-0000-6330 193.20 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-122-000-0000-6304 119.50 DECALS FOR UNIT 1709 5966 Repair And Maintenance Y 168.2249008 15175 PETERSON/JOEL 112.7015175 16140 PETERSON/KADEN 77.6316140 45072 PINE PLAZA TV & APPLIANCE 14.9845072 14645 ROLLIE/WILLIAM 146.6314645 14646 SALATHE/HUNTER 193.7814646 15178 SALATHE/KELVIN 125.9315178 16124 SANDAHL/JOHN 229.4416124 15192 SCHWANTZ/CHRISTOPHER 193.2015192 48638 SIGNWORKS SIGNS & BANNERS LLC Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions OTTER TAIL TIRE INC PETERSON/JOEL PETERSON/KADEN PINE PLAZA TV & APPLIANCE ROLLIE/WILLIAM SALATHE/HUNTER SALATHE/KELVIN SANDAHL/JOHN SCHWANTZ/CHRISTOPHER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-063-000-0000-6369 560.41 TRUCK RENTALS - ELECTION EQUIP 8/11/20 Miscellaneous Charges N 02-612-000-0000-6330 128.80 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 01-250-000-0000-6269 3,774.23 C1252000 MEALS 8/8-8/14/20 INV2000087594 Professional Services-Kitchen N 01-250-000-0000-6269 4,221.02 C1252000 MEALS 8/15-8/21/20 INV2000088162 Professional Services-Kitchen N 01-201-000-0000-6304 1,320.00 CERTIFY RADAR/LASER UNITS 8073 Repair And Maintenance N 01-201-000-0000-6369 53.90 ACCT 01372 AWARD PLAQUES 215072R Miscellaneous Charges N 10-302-000-0000-6350 579.15 SERVICE Maintenance Contractor N 01-149-000-0000-6210 20,000.00 POC # 8041212 031-341 Postage & Postage Meter N 01-201-000-0000-6304 671.32 ACCT 568303 TIRES UNIT 1805 2588264 Repair And Maintenance N 01-061-000-0000-6342 1,483.26 ACCT 33780558 CN 500-0589834 421813361 Service Agreements N 119.5048638 719 STEIN/WAYNE 560.41719 16141 STIGMAN/RYAN 128.8016141 6642 SUMMIT FOOD SERVICE, LLC 7,995.256642 12923 TACTICAL SOLUTIONS 1,320.0012923 8718 TAG UP 53.908718 9302 TRI-STATE DIVING 579.159302 7819 U S POSTAL SERVICE 20,000.007819 11064 US AUTOFORCE 671.3211064 15431 US BANK EQUIPMENT FINANCE Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions SIGNWORKS SIGNS & BANNERS LLC STEIN/WAYNE STIGMAN/RYAN SUMMIT FOOD SERVICE, LLC TACTICAL SOLUTIONS TAG UP TRI-STATE DIVING U S POSTAL SERVICE US AUTOFORCE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:48:58AM8/27/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-041-000-0000-6406 892.65 ACCT 7497 ENVELOPES 441510 Office Supplies N 01-112-000-0000-6404 337.50 ACCT 9804282 COLUMBIAN COFFEE 946014 Coffee Supplies N 01-041-000-0000-6242 195.00 1099 WEBINAR REGISTRATION 8/20/20 Registration Fees N 01-124-000-0000-6140 150.00 PER DIEM 8/12/20 Per Diem Y 01-124-000-0000-6330 83.38 MILEAGE 8/12/20 Mileage Y 02-612-000-0000-6330 94.30 AIS INSPECTOR MILEAGE 8/16/20 Mileage N 1,483.2615431 51002 VICTOR LUNDEEN COMPANY 892.6551002 3706 VIKING COCA-COLA 337.503706 15221 VIPOND/KRIS 195.0015221 11653 WILSON/WARREN R 233.3811653 13985 WISKOW/MICHAEL 94.3013985 727,007.67 Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions Final Total ............73 Vendors 136 Transactions US BANK EQUIPMENT FINANCE VICTOR LUNDEEN COMPANY VIKING COCA-COLA VIPOND/KRIS WILSON/WARREN R WISKOW/MICHAEL Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES11:48:58AM8/27/2020 csteinba Copyright 2010-2020 Integrated Financial Systems Page 12Audit List for Board Otter Tail County Auditor Community Development Authority Amount 125,179.36 General Revenue Fund 1 2,328.47 General Fund Dedicated Accounts 2 583,704.44 Road And Bridge Fund 10 15,700.00 Capital Improvement Fund 14 95.40 23 727,007.67 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Community Resilience Policy for the Otter Tail County (OTC) CARES Act Emergency Assistance (EA) Program Purpose: This purpose of this policy is to specify the programs and strategies to assist households experiencing housing instability, food insecurity, and other financial crises as a result of COVID 19. Effective: _________, 2020 I. OVERALL INTENT a. Otter Tail County (the “County”) will conduct significant public information outreach and program education to inform households of the resources available, including the state’s COVID-19 Housing Assistance Program (“CHAP”), the Otter Tail County CARES (Coronavirus Aid, Relief and Economic Security) Act Emergency Assistance program, utility assistance programs, financial counseling and other programs that would assist households recovering from the impacts of the COVID-19 pandemic. b. OTC CARES EA funding will be used to meet the emergency needs of eligible households who are in an emergency as a result of COVID – 19, incur expenses after March 1, 2020 and before December 30, 2020, and who reside in Otter Tail County. c. The assistance must be used for emergency situations due to the impact of COVID-19 in which the household is without, or will lose, housing, utilities, transportation, or other eligible situations that would affect housing stability, food security, gaining or maintaining meaningful employment, and/or assistance needed for unexpected COVID related deaths or medical expenses that threaten the health or safety of any household member. d. It is estimated that over 650 households may have adverse financial impacts as a result of COVID -19, as defined in paragraph (c) above. It is therefore estimated that up to approximately $1,500,000 is necessary and reasonable to ameliorate financial hardships of county households as a result of COVID - 19. e. The total funds available is limited to the amount authorized by the Otter Tail County Board of Commissioners from the county’s CARES Act allocation. II. PROGRAMS DISCUSSED IN THIS POLICY a. Housing and Utilities 1. Minnesota Housing: Otter Tail County will promote the state’s COVID-19 Housing Assistance Program (“CHAP”) which provides housing assistance to households impacted by COVID 19. Households will be directed to this program first in order to provide county households with as many resources as possible when it comes to maintaining housing stability. The administrator for this program is MAHUBE-OTWA Community Action Partnership. The County is not responsible for the administration of this program; however, it is the intent of this policy to identify strategies to fully inform county households regarding this program. Page 2 | DRAFT 8/21/2020 2. MAHUBE- OTWA Community Action Program (“CAP”): The County will promote the Low Income Housing Energy Assistance Programs (LIHEAP) offered through the CAP agency. The County is not responsible for the administration of this program; however, it is the intent of this policy to identify strategies to fully inform county households regarding this program. b. Support Services via Partner Organizations: The county may also establish partnerships with a variety of organizations to provide additional support services to county households, including but not limited to, financial counseling, mental health services, disability services, and organizations providing food security programs. c. OTC CARES Act EA Program: The Otter Tail County Human Services Department will administer the OTC CARES Act EA Program. This policy identifies the eligible expenses and the general requirements for authorizing payments. III. PROGRAM EDUCATION AND OUTREACH STRATEGY a. Intent: It is the intent of the County to promote the programs discussed in this policy as widely and as often as necessary. It is also the intent to distribute information to a variety of populations, organizations, and entities that have communication capabilities to enhance the dissemination of information. b. Direct mail to county households: As soon as practical, the county will take the appropriate steps to inform all households regarding the Programs identified above and the appropriate means to contact the agencies distributing the resources. c. Other media: County staff will collaborate on the content and appropriate media tools to assist households in finding the contact information, assistance forms, and other information necessary. IV. OTC CARES EA ELIGIBILITY FACTORS To be eligible, applicant must apply as a household and must meet all of the following conditions: a. At least one member of the household must be a Minnesota resident. 1. The household’s gross income must be at or below 300% of Federal Poverty Guidelines (FPG) at the time of application (see Exhibit A). 2. The household must have spent at least 50% of previous thirty (30) days income on essential needs: rent/mortgage, utilities, food, medical expenses, child care expenses, vehicle expenses (if necessary, for employment or medical needs), other expenses paid to avoid a threat to the physical health or safety of any unit member. b. CARES Funds are not available for a crisis resulting from fraud or misrepresentation on the part of any assistance unit member. c. The emergency must not have been caused by money mismanagement. Money Mismanagement is defined as: 1. Repeated inability to plan the use of income to meet necessary expenditures. 2. Repeated failure to meet obligations for rent, utilities, food, and other essentials. 3. Repeated eviction notices and/or utility disconnects. 4. Repeated use of Emergency Assistance funds. d. CARES Act funds will be approved for the most cost-effective solution. e. Eligible households seeking assistance for housing or utilities must apply for “COVID 19 Housing Assistance Program” (CHAP) first. f. Payment in combination with other resources must be able to resolve the emergency, not just postpone it. Page 3 | DRAFT 8/21/2020 g. The household may keep up to $2,000 in income or assets that will allow for on-going future expenses to avoid a subsequent emergency. h. Any of the guidelines listed above may be waived upon supervisory approval. V. ITEMS ALLOWABLE FOR PAYMENT a. Housing: 1. Rental Eviction- past due monthly rent, late fees, court fees. 2. Homelessness Prevention- first month rent, damage deposit, last month’s rent (whatever is required by Landlord to move in, up to the maximum). 3. Mortgages - past due mortgage payments, late fees. a. Family must own and occupy the home. 4. Contract for Deed: Past due payments, late fees a. Family must be named in the contract & occupy the home. 5. Application fees 6. Other housing related expenses as determined necessary to maintain housing stability with supervisory approval. b. Appliances: 1. Repair or replacement of air conditioner or furnace. • OTC CARES EA funds will be used for the most cost- effective solution. • One estimate will be required by a licensed repairman. • Vendor must be willing to accept payment from the County. c. Utilities: 1. Electric 2. Gas 3. Water/Sewer 4. Propane- including delivery, hook-up & fill 5. Wood 6. Fuel Oil- including delivery, hook-up & fill d. Transportation: 1. Allowable transportation expenses may include: • Bus pass, taxi/ride sharing (Uber/Lyft) • Car repairs (non-maintenance type), registration, car payments to bring the household current, 2 months car insurance, costs associated with obtaining a driver’s license excluding fines or penalties. 2. Must have a valid driver’s license and own the vehicle to be insured. 3. Repair requests must provide an estimated from a licensed Mechanic. 4. Mechanic must be willing to accept payment from County. e. Heath Care 1. Health care premium payments, spenddowns, co-pays and prescriptions for those that have no insurance or are under insured if inability to pay is due to the impact of COVID19. Page 4 | DRAFT 8/21/2020 2. Prior to approval, Medical Assistance will be reviewed to determine if budget should be adjusted to lower premiums and/or to determine if impacted household member has eligibility for Medical Assistance. 3. If Medical Assistance will cover expenses, CARES ACT emergency application will be denied. f. Funeral Expenses 1. Unexpected funeral expenses related to COVID-19 deaths: eligible items may include minimum casket, minimum grave liner, minimum urn, embalming not to exceed $200. 2. Applicant must first apply for assistance through the County Burial program. Applicant must be the same person who is signing Cost of Goods for funeral home. g. Other Expenses 1. Expenses for items other than the basic needs listed above may be eligible for payment. Applications will be reviewed on a case by case basis, must be deemed essential and will require supervisory approval. VI. DETERMINING AMOUNT OF COUNTY CARES EA PAYMENT a. Assistance Determination Process 1. Review existing financial status. Within the time necessary to resolve the crisis, the household must be unable to resolve its emergency by combining the following sources of all household members: a. Liquid assets (except for up to $2,000) & any other assets they can quickly liquidate (not including vehicles); and b. Income they anticipate receiving; c. Tax refunds; and d. Other funds for which they are eligible. 2. Review Future Expenses. The following future expenses of the household will be considered when the amount of CARES EA funds is issued. Households will be allowed to keep up to $2,000 of current or future income/assets needed for the following: • Rent/Mortgage • Utilities • Water/Garbage • Food • Medical expenses • Childcare expenses incurred as a result of the parent’s employment • Vehicle expenses if a vehicle is necessary for employment purposes and public transportation is not available • Other expenses paid to avoid a direct, immediate threat to the physical health or safety of the applicant. 3. Assistance Amount. Assistance up to $2,000/household is permitted without supervisory approval. Assistance greater than $2,000 is permitted with supervisory approval and a determination that but for the CARES EA, housing stability and safety would be a jeopardized. Page 5 | DRAFT 8/21/2020 VII. PROCESSING COUNTY CARES ACT APPLICATIONS PAYMENT & AVAILABILITY a. The CARES EA Application or County Burial Application must be submitted the County. An interview may be required. b. The following must be verified: 1. Eviction, disconnect status, car repair estimates and/or medical bills, cost of goods from funeral home, appliance repair estimates - including amount needed to resolve. 2. Current liquid assets. 3. Bank statements for last thirty (30) days. 4. Income for last thirty (30) days. Current month income may be sued if less than the previous month as a result of COVID-19 impact. 5. How the unit has spent their money for the past 30 days; proof may be requested for large allowable expenses when reviewing spending history. 6. Documentation regarding COVID-19 may be provided through self-certification. c. The household will be notified within ten (10) days about the status of the application. d. Payments made via CARES Act funding must be issued through Otter Tail County Accounting Department. Copies of checks issued must be retained. e. Availability of funding will be the sole determination and discretion of the County. f. All CARES Act funding must have supervisory or designee approval prior to issuance. VIII. VENDORS ALLOWED TO RECEIVE PAYMENT a. All Utility Companies and local governments will be considered for payment. b. All Mortgage Companies will be considered for payment. c. Rental Evictions and Contract for Deed: 1. Eviction notices written by parties other than bona fide property managers will not be considered sufficient proof that a housing crisis exists. 2. Eviction notices from family members will not be considered unless they are an actual landlord with a licensed rental property or there is a safety concern. d. Moving out of a parent’s home will not be considered for payment unless there is a COVID related health and safety concern. e. Payments made directly to a household must have supervisory approval. f. Licensed mechanics, vendors and repairmen must be willing to accept county payment. g. A W-9 form must be received from the vendor. Vendors who have a W-9 on file with the county do not need to submit a new form. h. Payment verification from the vendor must be received. Page 6 | DRAFT 8/21/2020 EXHIBIT A 300% FEDERAL POVERTY GUIDELINE FOR CARES ACT FUNDS As of 7/2020 HOUSEHOLD MONTHLY INCOME 1 $3,190 2 $4,310 3 $5,430 4 $6,550 5 $7,670 6 $8,790 7 $9,910 8 $11,030 9 $12,150 10 $13,270 Each additional person $1,120 Page | 1 1. Motion by , second by and unanimously carried, to approve payment in the amount of $4,596.80 to Sandford Health for costs incurred under the provisions of Minnesota Statute 609.35 for CF20023926 ($2,041.00) and CF02020696 ($2,555.80). 2. Proposed Resolution and Notice - Commissioner ____________________ introduced the following resolution and moved its adoption, which motion was seconded by Commissioner ____________________: RESOLUTION CALLING FOR A PUBLIC HEARING ON A FIVE-YEAR CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS Otter Tail County Resolution No. 2020 - ____ BE IT RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota (the County), as follows: 1. Approval of the Five Year Capital Improvement Plan. The County intends to approve its Capital Improvement Plan (the “CIP”) pursuant to Minnesota Statutes, Section 373.40. The CIP supplements the capital improvement plan of the County adopted March 5, 2019. 2. Approval of the Issuance of Capital Improvement Plan Bonds. The County intends to issue its capital improvement plan bonds (the “Bonds”) to finance various facility renovation and improvement projects and various park and trail improvement projects, as described in the CIP, pursuant to Minnesota Statutes, Section 373.40. 3. Public Hearing. A public hearing is hereby scheduled to be held on the approval of the CIP and the issuance of the Bonds at __:__ a.m. on Tuesday, October 6, 2020, at the Government Services Center in Fergus Falls, Minnesota. The County Auditor-Treasurer is hereby authorized and directed to cause notice of such public hearing in substantially the form of attached hereto to be published in the official newspaper of the County not less than fourteen (14) days nor more than twenty-eight (28) days prior to the date of the hearing. APPROVED: _________________________________ Chairman ATTEST: ______________________________ County Clerk/Administrator OTTER TAIL COUNTY, MINNESOTA Page | 2 NOTICE OF PUBLIC HEARING ON APPROVAL OF THE CAPITAL IMPROVEMENT PLAN AND THE ISSUANCE OF CAPITAL IMPROVEMENT PLAN BONDS PURSUANT TO MINNESOTA STATUTES, SECTION 373.40 Notice is hereby given that the Board of County Commissioners of Otter Tail County, Minnesota (the County), will meet at __:__ a.m. on Tuesday, October 6, 2020, at the Government Services Center, 500 West Fir Avenue, Fergus Falls, MN 56537, to conduct a public hearing to obtain public comment on the County’s intention to approve the County’s five year Capital Improvement Plan (the “CIP”), and issue capital improvement plan bonds (the “Bonds”) in a principal amount up to $10,000,000, pursuant to Minnesota Statutes, Section 373.40, for the purpose of financing various facility renovation and improvement projects and various park and trail improvement projects, as described in the CIP. The CIP supplements the capital improvement plan of the County adopted March 5, 2019. If a petition requesting a vote on the issuance of the Bonds is signed by voters equal to five percent of the votes cast in the County at the last general election and filed with the County Auditor within thirty (30) days after the public hearing, the County may issue the Bonds only after obtaining the approval of a majority of the voters voting on the question of issuing the Bonds. Copies of the proposed CIP supplement and resolution are on file and may be inspected at the Otter Tail County Government Center during normal business hours. All interested parties are invited to attend the public hearing or to provide written comments to the undersigned, which written comments will be considered at the hearing. Questions regarding this matter may be referred to Nicole Hansen, County Administrator, at (218) 998-8070 or to Wayne Stein, County Auditor-Treasurer, at (218) 998-8041. PLEASE NOTE: Due to COVID-19, the public hearing will be conducted via telephone or other electronic means as allowed under Minnesota Statutes, Section 13D.021. All interested persons are invited to attend the meeting virtually via WebEx or submit written testimony prior to the hearing date. Persons wishing to attend and/or comment may join via WebEx or by phone only. A link to join the meeting and a dial-in number will be provided on the October 6, 2020 agenda which will be posted on the County Board of Commissioners website on Thursday, October 1, 2020. Instructions on how to participate can also be found on the County Board of Commissioners website. Written testimony must be submitted to the County Administrator’s office, 520 West Fir Ave, Fergus Falls, MN 56537 and must be submitted by no later than 4:30 p.m. on Thursday, October 1, 2020. BY ORDER OF THE COUNTY BOARD OTTER TAIL COUNTY, MINNESOTA Wayne Stein County Auditor-Treasurer Publish: Tuesday, September __, 2020 and Sunday, September __, 2020 CERTIFICATION OF MINUTES RELATING TO A FIVE-YEAR CAPITAL IMPROVEMENT PLAN AND GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS Page | 3 Issuer: Otter Tail County, Minnesota Governing Body: Board of County Commissioners Kind, date, time and place of meeting: A regular meeting held on September 1, 2020, at ____ a.m. at the County Offices. Members present: Members absent: Documents Attached: Minutes of said meeting (pages): RESOLUTION NO. 2020 - _______ RESOLUTION CALLING FOR A PUBLIC HEARING ON A FIVE YEAR CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this ____ day of ________, 2020. County Administrator