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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 08/04/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Tuesday, August 4, 2020 8:30 a.m. Government Services Center & Via Live Stream 515 West Fir Avenue, Fergus Falls, MN SUPPORTING DOCUMENTS 2.1 Draft Otter Tail County Board Minutes for 07.28.2020 2.2 Otter Tail County Bills-Warrants for 08.04.2020 2.5 Request for Final Payment to City of Dalton 3.0 West Central Regional Juvenile Center 4.0 Credit Card Purchasing Policy 8.0 TZD Resolution 9.0 MICA – 2020 Post Session Briefing https://ottertailcountymn.us/content-page/covid-19- health-information/. COMMISSIONER'S VOUCHERS ENTRIES7/30/2020 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:36:55AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-042-000-0000-6406 105.99 A2RJVV5AA0WI1P INTERCOM SYSTEM 1C34-XRLH-LDTG Office Supplies N 01-061-000-0000-6680 101.96 A2RJVV5AA0WI1P WEBCAMS 13GV-3NVY-6MWG Computer Hardware N 01-061-000-0000-6406 39.36 A2RJVV5AA0WI1P BATTERIES 13GV-3NVY-6NNV Office Supplies N 01-061-000-0000-6406 12.99 A2RJVV5AA0WI1P USB CABLE 1N9Y-PJVW-LMLR Office Supplies N 01-112-000-0000-6572 12.99 A2RJVV5AA0WI1P WIRE HARNESS 19CR-C6X6-XQ3C Repair And Maintenance Supplies N 01-112-108-0000-6572 12.99 A2RJVV5AA0WI1P DOOR OPENER 1FP6-HC6N-KKPD Repair And Maintenance Supplies N 01-122-000-0000-6406 46.95 A2RJVV5AA0WI1P PLANNER 1FP6-HC6N-KK3M Office Supplies N 01-122-000-0000-6406 19.87 A2RJVV5AA0WI1P PHONE TRIPOD 1JQY-PQDQ-LXWX Office Supplies N 01-201-000-0000-6433 59.99 A2RJVV5AA0WI1P THERMOMETER 1LML-CQL6-TJ6X Special Medical N 10-304-000-0000-6526 197.59 CLOTHES - ACCT #16000001536 1602014509 Uniforms N 10-304-000-0000-6526 50.30 CLOTHES - ACCT #16000001535 1602016750 Uniforms N 10-304-000-0000-6526 25.15 CLOTHES - ACCT #16000001542 1602017669 Uniforms N 10-304-000-0000-6526 69.93 CLOTHES - ACCT #16000001540 1602020894 Uniforms N 50-000-000-0000-6290 19.04 ACCT 160002035 1602045589 Contracted Services N 50-000-000-0120-6290 30.00 ACCT 160002806 1602046436 Contracted Services.N 50-390-000-0000-6290 19.03 ACCT 160002035 1602045589 Contracted Services.N 50-399-000-0000-6290 33.06 ACCT 160002035 1602045589 Contracted Services.N 10-303-000-0000-6278 13,039.90 SERVICE 10978 Engineering & Hydrological Testing N 01-044-000-0000-6331 116.03 MEALS - APPRAISAL CLASSES 7/23/20 Meals And Lodging N 01-044-000-0000-6331 424.47 LODGING - APPRAISAL CLASSES 7/23/20 Meals And Lodging N 10-303-000-0000-6278 2,881.18 SAP 056-689-001-RURAL-ENGRG 2020-031 Engineering & Hydrological Testing N 10-303-000-0000-6278 17,287.08 SAP 056-689-001-MUN-ENGRG 2020-031 Engineering & Hydrological Testing N 10-303-000-0000-6651 712.50 EST. # 4 SAP 056-689-001 RURAL 2020-031 Construction Contracts N 10-303-000-0000-6651 55,520.16 EST. #4 SAP 056-689-001 MUN ST 2020-031 Construction Contracts N 10-303-000-0000-6651 224,340.51 EST. #4 SAP 056-689-001 MUN 2020-031 Construction Contracts N 14386 AMAZON CAPITAL SERVICES INC 413.0914386 13620 AMERIPRIDE SERVICES INC 444.1013620 13484 APEX ENGINEERING GROUP INC 13,039.9013484 16172 BARLAGE-LILLEMON/MYA 540.5016172 802 BATTLE LAKE/CITY OF Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9 Transactions 8 Transactions 1 Transactions 2 Transactions AMAZON CAPITAL SERVICES INC AMERIPRIDE SERVICES INC APEX ENGINEERING GROUP INC BARLAGE-LILLEMON/MYA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6572 204.66 PARTS S 52196 Repair And Maintenance Supplies N 01-250-000-0000-6399 33.50 ACCT OTTER011 CHAINS P01616 Sentence To Serve N 01-201-000-0000-6491 423.92 ACCT 114063 HEARTSTART PADS 83711742 General Supplies N 01-124-000-0000-6140 150.00 PER DIEM 7/8/20 Per Diem Y 01-124-000-0000-6330 69.00 MILEAGE 7/8/20 Mileage Y 02-612-000-0000-6330 121.90 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 50-399-000-0000-6304 12.60 ACCT 100331 UNIT 15987 LAMP 059374 Repair And Maint-Vehicles N 50-399-000-0000-6304 2,566.05 ACCT 100331 UNIT 15987 REPAIRS 059397 Repair And Maint-Vehicles N 50-399-000-0000-6304 678.32 ACCT 100331 UNIT 11806 REPAIRS 059399 Repair And Maint-Vehicles N 10-304-000-0000-6306 37.06 SERVICE 45102 Repair/Maint. Equip N 01-123-000-0000-6240 74.88 BA MTG 7/9/20 AD 10125 Publishing & Advertising N 02-280-000-0000-6369 89.70 SMART911 ADS 10104 Miscellaneous Charges N 50-390-000-0000-6240 72.90 HHW MOBILE COLLECTION EVENT 10089 Publishing & Advertising N 300,741.43802 5509 BEARINGS & MORE OF WADENA LLP 204.665509 533 BOBCAT OF OTTER TAIL COUNTY 33.50533 3494 BOUND TREE MEDICAL LLC 423.923494 11652 BOYER/RODNEY 219.0011652 8095 BUELOW/DAVID 121.908095 3423 BUY-MOR PARTS & SERVICE LLC 3,256.973423 8930 CERTIFIED AUTO REPAIR 37.068930 5580 CITIZEN'S ADVOCATE Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions BATTLE LAKE/CITY OF BEARINGS & MORE OF WADENA LLP BOBCAT OF OTTER TAIL COUNTY BOUND TREE MEDICAL LLC BOYER/RODNEY BUELOW/DAVID BUY-MOR PARTS & SERVICE LLC CERTIFIED AUTO REPAIR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 01-201-000-0000-6304 80.58 UNIT 1808 BATTERY CONTACTOR 5656 Repair And Maintenance N 01-122-000-0000-6304 376.37 UNIT 17521 BRAKE REPAIRS 056566 Repair And Maintenance N 10-303-000-0000-6278 6,024.44 TESTING P00011853 Engineering & Hydrological Testing N 10-302-000-0000-6500 500.00 SUPPLIES 163999 Supplies N 01-201-000-0000-6408 164.74 ACCT 4931 MEDS/FOOD/BOARDING 159600 Canine Supplies N 01-031-000-0000-6406 31.93 ACCT 2189988076 SUPPLIES 449058 Office Supplies N 01-031-000-0000-6369 75.00 ACCT 2189988076 ERGO KEYBOARD 449115 Miscellaneous Charges N 01-031-000-0000-6406 27.12 ACCT 2189988076 PAPER 449115 Office Supplies N 01-031-000-0000-6406 14.47 ACCT 2189988076 PACKING TAPE 449129 Office Supplies N 01-042-000-0000-6406 11.99 ACCT 2189988030 STAPLER 449017 Office Supplies N 01-063-000-0000-6406 47.96 ACCT 2189988030 STAPLERS 449017 Office Supplies N 01-201-000-0000-6406 91.22 ACCT 2189988555 SUPPLIES 449136 Office Supplies N 10-301-000-0000-6406 18.00 SUPPLIES 449094 Office Supplies N 01-201-000-0000-6200 600.00 MAPPING PRODUCT SUBSCRIPTION 39609 Telephone N 237.485580 9087 CODE 4 SERVICES INC 80.589087 32655 COLLEGE WAY AUTO 376.3732655 608 COMMISSIONER OF TRANSPORTATION 6,024.44608 2677 COMMISSIONER OF TRANSPORTATION 500.002677 32659 COMPANION ANIMAL HOSPITAL 164.7432659 32603 COOPER'S OFFICE SUPPLY INC 317.6932603 15373 COVERTTRACK GROUP INC 600.0015373 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 8 Transactions 1 Transactions CITIZEN'S ADVOCATE CODE 4 SERVICES INC COLLEGE WAY AUTO COMMISSIONER OF TRANSPORTATION COMMISSIONER OF TRANSPORTATION COMPANION ANIMAL HOSPITAL COOPER'S OFFICE SUPPLY INC COVERTTRACK GROUP INC Otter Tail County Auditor ENVIRONMENTAL SENTRY PROTECTION LLC General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Copyright 2010-2020 Integrated Financial Systems 02-612-000-0000-6330 129.38 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 02-612-000-0000-6330 224.25 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 01-204-000-0000-6394 450.00 REMOVED METAL POSTS FROM LAKE 4287 Search & Rescue N 01-123-000-0000-6140 225.00 PER DIEM 7/9/20 Per Diem N 01-123-000-0000-6330 135.13 MILEAGE 7/9/20 Mileage N 10-302-000-0000-6343 1,666.00 EQUIPMENT RENTAL 10567 Equipment Rental N 02-612-000-0000-6330 110.98 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 02-612-000-0000-6330 153.52 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 02-612-000-0000-6369 13,125.00 1/2 OF I-LIDS OPERATIONS 2020 1223 Miscellaneous Charges Y 10-303-000-0000-6369 6,500.00 SERVICE 1189 Miscellaneous Charges N 15732 DAHL/ISABEL 129.3815732 13986 DANZEISEN/LLOYD 224.2513986 16200 DJ'S DOCK SERVICE 450.0016200 15993 DONOHO/MICHAEL 360.1315993 13585 DRIVEWAY SERVICE 1,666.0013585 15733 ELDIEN/HUNTER 110.9815733 14640 ELDRIDGE/TRACY 153.5214640 13651 13,125.0013651 14776 F & S CONCRETE PAVING INC 6,500.0014776 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ENVIRONMENTAL SENTRY PROTECTION LLC DAHL/ISABEL DANZEISEN/LLOYD DJ'S DOCK SERVICE DONOHO/MICHAEL DRIVEWAY SERVICE ELDIEN/HUNTER ELDRIDGE/TRACY F & S CONCRETE PAVING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-112-000-0000-6572 19.98 ACCT 13040 FHP BELTS 780852 Repair And Maintenance Supplies N 10-304-000-0000-6406 16.19 SUPPLIES MNFER129114 Office Supplies N 10-304-000-0000-6572 449.00 SUPPLIES MNFER129115 Repair And Maintenance Supplies N 01-112-000-0000-6240 261.00 ACCT 529337 MAINT WORKER I 308501 Publishing & Advertising N 01-280-000-0000-6369 288.00 ACCT 524114 SMART 911 299681 Miscellaneous Charges N 50-000-000-0000-6240 296.00 ACCT 529337 SW ATTENDANT 305815 Publishing & Advertising N 50-390-000-0000-6240 342.25 ACCT 529337 HHW/RECYCLING 11/5/19 Publishing & Advertising N 02-260-000-0000-6369 2,110.79 ACCT 2055 ADULT BASIC ED 37824 Miscellaneous Charges N 50-000-000-0170-6863 205.00 LEACHATE HAULING 7/15/20 43646 Leachate Disposal N 02-612-000-0000-6330 125.93 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 10-303-000-0000-6342 74.81 SERVICE AGREEMENT 217918-0 Service Agreements N 10-303-000-0000-6501 10.00 SHIPPING FEE 218191-0 Engineering And Surveying Supplies N 50-390-000-0000-6240 94.50 VERGAS HHW COLLECTION EVENT 10306 Publishing & Advertising N 373 FARNAM'S GENUINE PARTS INC 19.98373 2997 FASTENAL COMPANY 465.192997 35011 FERGUS FALLS DAILY JOURNAL 1,187.2535011 6327 FERGUS FALLS SCHOOL DIST 544 2,110.796327 2153 FERGUS POWER PUMP INC 205.002153 16136 FORMANEK/ROBERT 125.9316136 15050 FRANZ REPROGRAPHICS INC 84.8115050 3461 FRAZEE-VERGAS FORUM 94.503461 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions FARNAM'S GENUINE PARTS INC FASTENAL COMPANY FERGUS FALLS DAILY JOURNAL FERGUS FALLS SCHOOL DIST 544 FERGUS POWER PUMP INC FORMANEK/ROBERT FRANZ REPROGRAPHICS INC FRAZEE-VERGAS FORUM Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Copyright 2010-2020 Integrated Financial Systems 02-612-000-0000-6330 52.33 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 01-031-000-0000-6276 400.00 ACCT 46880 CONSULTING FEES 202020056 Professional Services N 01-002-000-0000-6818 5,000.00 1ST PYMT CONSULTING PROJECT 206468 Board Contingency N 13-012-000-0000-6369 28.53 LAW LIBRARY HRS FEB 2020 FEB2020 Miscellaneous Charges N 13-012-000-0000-6369 38.97 LAW LIBRARY HRS JUL 2020 JUL2020 Miscellaneous Charges N 13-012-000-0000-6369 18.00 LAW LIBRARY HRS MAR 2020 MAR2020 Miscellaneous Charges N 01-112-106-0000-6572 204.36 ACCT 813640729 SUPPLIES 9589394346 Repair And Maint Supplies N 01-112-101-0000-6572 48.00 ACCT 813640729 HANDLE KIT 9590357019 Repair And Maintenance Supplies N 01-112-108-0000-6572 697.38 ACCT 813640729 SUPPLIES 9592454970 Repair And Maintenance Supplies N 10-303-000-0000-6330 192.06 MILEAGE (7/20 TO 7/24/20)Mileage N 10-303-000-0000-6330 24.15 MILEAGE (7/17/2020)Mileage N 02-612-000-0000-6330 156.98 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 10-302-000-0000-6350 2,784.48 SERVICE 18345 Maintenance Contractor N 10-302-000-0000-6350 4,125.00 SERVICE 18357 Maintenance Contractor N 15168 FREDERICK/PHILIP 52.3315168 9218 GALLAGHER BENEFIT SERVICES INC 400.009218 11145 GALLAGHER BENEFIT SERVICES INC 5,000.0011145 15941 GONTAREK/JONAH 85.5015941 52564 GRAINGER INC 949.7452564 16122 GREWE/TUCKER 216.2116122 14641 GUNDERSON/GARY 156.9814641 974 H & R CONSTRUCTION CO Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 3 Transactions 3 Transactions 2 Transactions 1 Transactions FREDERICK/PHILIP GALLAGHER BENEFIT SERVICES INC GALLAGHER BENEFIT SERVICES INC GONTAREK/JONAH GRAINGER INC GREWE/TUCKER GUNDERSON/GARY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 02-612-000-0000-6330 60.95 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 10-303-000-0000-6278 9,000.55 SERVICE 0049336 Engineering & Hydrological Testing N 01-112-000-0000-6572 598.00 TACO BEARING ASSY REBUILT 49743 Repair And Maintenance Supplies N 02-280-000-0000-6369 51.00 SMART911 ADS 2006131 Miscellaneous Charges N 02-280-000-0000-6369 51.00 SMART911 ADS 2006132 Miscellaneous Charges N 01-122-000-0000-6526 374.40 ACCT 9990 TICK PANTS 78115 Uniforms N 01-201-000-0000-6492 575.00 C000MNOTT1 ASIV MINN SCRNR 660559 Police Equipment N 10-304-000-0000-6300 95.00 SERVICE 12240 Building And Grounds Maintenance N 02-612-000-0000-6330 151.23 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 02-612-000-0000-6330 102.93 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 6,909.48974 15170 HEXUM/ALEX 60.9515170 5835 HOUSTON ENGINEERING INC 9,000.555835 14910 HUBER ELECTRIC MOTOR & PUMP REPAIR 598.0014910 70 INDEPENDENT/THE 102.0070 16199 INSECT SHIELD INTERNATIONAL LLC 374.4016199 1428 INTOXIMETERS INC 575.001428 1008 KOEP'S SEPTIC LLC 95.001008 16137 KRESS/JEFF 151.2316137 8169 KUGLER/JOSEPHINE Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions H & R CONSTRUCTION CO HEXUM/ALEX HOUSTON ENGINEERING INC HUBER ELECTRIC MOTOR & PUMP REPAIR INDEPENDENT/THE INSECT SHIELD INTERNATIONAL LLC INTOXIMETERS INC KOEP'S SEPTIC LLC KRESS/JEFF Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Copyright 2010-2020 Integrated Financial Systems 01-201-000-0000-6433 79.80 VISIT 3610727-0001 CF 20016728 6/11/20 Special Medical 6 01-201-000-0000-6433 96.55 VISIT 3617506-0002 CF 20017986 6/22/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3619804-0001 CF 20018192 6/23/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3621845-0001 CF 20018551 6/25/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3622737-0001 CF 20018687 6/26/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3622986-0001 CF 20019000 6/29/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3624427-0001 CF 20019168 6/30/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3624348-0001 CF 20019168 6/30/20 Special Medical 6 01-201-000-0000-6433 79.80 VISIT 3633322-0001 CF 20021352 7/13/20 Special Medical 6 01-205-000-0000-6273 90.00 ACCT OTAUD TECH SERVICES 1240 Coroner Expense 6 01-205-000-0000-6273 600.00 ACCT OTAUD TECH SERVICES 1241 Coroner Expense 6 01-205-000-0000-6273 175.00 ACCT OTAUD TECH SERVICES 1242 Coroner Expense 6 01-205-000-0000-6273 600.00 ACCT OTAUD TECH SERVICES 1243 Coroner Expense 6 01-205-000-0000-6273 600.00 ACCT OTAUD TECH SERVICES 1244 Coroner Expense 6 01-250-000-0000-6432 38.46 GILLES, JAZZE T 1/16/20 Medical Incarcerated 6 01-250-000-0000-6432 57.13 GILLES, JAZZE T 1/16/20 Medical Incarcerated 6 01-250-000-0000-6432 23.80 HULTER, BETHANY K 1/19/19 Medical Incarcerated 6 01-250-000-0000-6432 20.37 KADEL, TRAVIS G 12/31/19 Medical Incarcerated 6 01-250-000-0000-6432 32.60 SUTTON, JAVON S 5/1/20 Medical Incarcerated 6 01-250-000-0000-6432 7.77 HILLMAN, WILLIAM L 5/11/20 Medical Incarcerated 6 01-250-000-0000-6432 18.27 ODAWA, ABDULLAHI H 5/11/20 Medical Incarcerated 6 01-250-000-0000-6432 77.62 SUTTON, JAVON S 5/2/20 Medical Incarcerated 6 50-399-000-0000-6291 500.00 CARDBOARD 7/23/20 73746 Contract Transportation N 01-123-000-0000-6140 300.00 PER DIEM 7/9/20 Per Diem Y 01-123-000-0000-6330 205.29 MILEAGE 7/9/20 Mileage Y 10-303-000-0000-6330 63.25 MILEAGE (7/16/20)Mileage N 102.938169 79 LAKE REGION HEALTHCARE 3,075.9779 81 LARRY OTT INC TRUCK SERVICE 500.0081 15078 LARSON/DOUG 505.2915078 16128 LARSON/SAMUEL Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 22 Transactions 1 Transactions 2 Transactions KUGLER/JOSEPHINE LAKE REGION HEALTHCARE LARRY OTT INC TRUCK SERVICE LARSON/DOUG Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-303-000-0000-6330 128.81 MILEAGE (7/22 TO 7/24/20)Mileage N 01-123-000-0000-6140 375.00 PER DIEM 7/9/20 Per Diem Y 01-123-000-0000-6330 209.88 MILEAGE 7/9/20 Mileage Y 02-612-000-0000-6330 69.00 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 01-122-000-0000-6342 167.96 ACCT 35700038 CN 500-0491119 419706981 Service Agreements N 10-302-000-0000-6511 139.07 HOT MIX 31299-1 Bituminous Mix N 10-302-000-0000-6511 17,580.23 HOT MIX 31470-1 Bituminous Mix N 10-302-000-0000-6511 37,369.06 HOT MIX 31548-1 Bituminous Mix N 10-302-000-0000-6511 29,598.40 HOT MIX 31602-1 Bituminous Mix N 01-123-000-0000-6140 375.00 PER DIEM 7/9/20 Per Diem N 01-123-000-0000-6330 177.69 MILEAGE 7/9/20 Mileage N 13-012-000-0000-6455 1,362.51 ACCT 0396506001 REFERENCES 19682395 Reference Books & Literature N 01-149-000-0000-6354 143.00 ACCT 1140 HAMM ROLLER 4166 Insurance Claims N 192.0616128 11658 LEE/THOMAS 584.8811658 15172 LOE/DORIS 69.0015172 36132 MARCO INC ST LOUIS 167.9636132 1026 MARK SAND & GRAVEL CO 84,686.761026 16072 MARTHALER/TERENCE 552.6916072 88 MATTHEW BENDER & COMPANY INC 1,362.5188 546 MCIT 143.00546 9021 MEKALSON HYDRAULICS INC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 1 Transactions 4 Transactions 2 Transactions 1 Transactions 1 Transactions LARSON/SAMUEL LEE/THOMAS LOE/DORIS MARCO INC ST LOUIS MARK SAND & GRAVEL CO MARTHALER/TERENCE MATTHEW BENDER & COMPANY INC MCIT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0110-6306 354.13 REPLACE HOSE ON BACKHOE 6278 Repair/Maint. Equip N 10-304-000-0000-6572 47.70 SUPPLIES 245413 Repair And Maintenance Supplies N 02-612-000-0000-6330 133.40 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 01-044-000-0000-6304 36.70 ACCT 2607 OIL CHANGE 751612 Repair And Maintenance N 01-063-000-0000-6210 250.52 ACCT 14431200 MAILING SERVICE A300IC56209I Postage Meter N 01-045-000-0000-6266 8,630.50 AUDIT SERVICES 4/15-6/23/20 70603 Audit Cost N 01-061-000-0000-6346 170.00 IFS UPDATE TO VERSION 3.0.3030 2007180 Mccc Fees N 02-612-000-0000-6330 148.35 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 01-201-000-0000-6491 275.00 ACCT 1000631219 BATTERIES 8280991048 General Supplies N 02-612-000-0000-6330 75.33 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 354.139021 1463 MID-CENTRAL EQUIPMENT INC 47.701463 16138 MILLER/JACOB 133.4016138 42863 MINNESOTA MOTOR COMPANY 36.7042863 43022 MN DEPT OF HUMAN SERVICES 250.5243022 565 MN STATE AUDITOR 8,630.50565 548 MNCCC LOCKBOX 170.00548 16139 MOSKE/HALI 148.3516139 6260 MOTOROLA SOLUTIONS INC 275.006260 15174 MUCHOW/GREGORY Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions MEKALSON HYDRAULICS INC MID-CENTRAL EQUIPMENT INC MILLER/JACOB MINNESOTA MOTOR COMPANY MN DEPT OF HUMAN SERVICES MN STATE AUDITOR MNCCC LOCKBOX MOSKE/HALI MOTOROLA SOLUTIONS INC Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Copyright 2010-2020 Integrated Financial Systems 10-302-000-0000-6350 350.00 SERVICE 933 Maintenance Contractor N 01-112-101-0000-6572 312.43 PLANTING FLOWERS & PLANTS 20064 Repair And Maintenance Supplies N 01-112-101-0000-6572 486.74 TRIMMING PLANTS 20083 Repair And Maintenance Supplies N 02-280-000-0000-6369 89.70 SMART911 ADS 10185 Miscellaneous Charges N 01-123-000-0000-6140 375.00 PER DIEM 7/9/20 Per Diem Y 01-123-000-0000-6330 153.53 MILEAGE 7/9/20 Mileage Y 50-399-000-0000-6290 375.00 ACCT 67082 COMPRESSOR REPAIR 37467 Contracted Services.N 10-303-000-0000-6330 220.81 MILEAGE (7/21 TO 7/24/20)Mileage N 10-303-000-0000-6330 85.10 MILEAGE (7/16 TO 7/17/20)Mileage N 22-622-000-0618-6369 1,237.50 BASS LAKE OUTLET REPAIR 726 Miscellaneous Charges N 01-112-106-0000-6342 549.24 ACCT 284651 MAINT SERVICE 100400039511 Service Agreements N 75.3315174 7389 MUNICIPAL SERVICE CO, INC 350.007389 589 NATURES GARDEN WORLD 799.17589 13242 NEW YORK MILLS DISPATCH 89.7013242 14655 NEWVILLE/DARREN 528.5314655 1295 NOVA FIRE PROTECTION 375.001295 16123 NUSS/BENJAMIN 305.9116123 16190 OLSON TILE & EXCAVATING LLC 1,237.5016190 5686 OTIS ELEVATOR CO 549.245686 Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions MUCHOW/GREGORY MUNICIPAL SERVICE CO, INC NATURES GARDEN WORLD NEW YORK MILLS DISPATCH NEWVILLE/DARREN NOVA FIRE PROTECTION NUSS/BENJAMIN OLSON TILE & EXCAVATING LLC OTIS ELEVATOR CO Otter Tail County Auditor PAW PUBLICATIONS LLC BATTLE LAKE REVIEW COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-031-000-0000-6359 390.00 ACCT 466 FORKLIFT TRAINING 2845 Employee Safety Training N 01-280-000-0000-6818 316.97 PICKING UP HAND SANITIZER 2020-17 Contingency Incident Event Costs N 01-280-000-0000-6818 682.16 PICKING UP HAND SANITIZER 2020-18 Contingency Incident Event Costs N 02-612-000-0000-6369 520.67 ACCT 415 INSTALL I-LIDS 2859 Miscellaneous Charges N 50-000-000-0150-6290 92.84 ACCT 408 LEVEL OFF GRAVEL 2841 Contracted Services.N 50-000-000-0150-6290 371.38 ACCT 461 MOVE COMPOST PILE 2844 Contracted Services.N 01-061-000-0000-6342 6,167.52 ACCT 0125837 MAINT CONTRACT D45231M-002 Service Agreements N 02-280-000-0000-6369 88.80 SMART911 ADS JUN2020 Miscellaneous Charges N 01-250-000-0000-6677 887.00 EVACLEAN GUN SET (SPRAYER)WCEMS1 Office Furniture And Equipment-Minor N 02-612-000-0000-6330 117.35 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 02-612-000-0000-6330 140.88 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 02-612-000-0000-6330 106.38 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 01-112-109-0000-6342 510.00 2020 VEGETATION MANAGEMENT 24223 Service Agreements N 126 OTTER TAIL CO TREASURER 2,374.02126 15342 PARK PLACE TECHNOLOGIES 6,167.5215342 156 88.80156 11809 PERHAM HEALTH 887.0011809 15190 PETERSON/CODY 117.3515190 15175 PETERSON/JOEL 140.8815175 16140 PETERSON/KADEN 106.3816140 9971 PRAIRIE RESTORATIONS INC 510.009971 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions PAW PUBLICATIONS LLC BATTLE LAKE REVIEW OTTER TAIL CO TREASURER PARK PLACE TECHNOLOGIES PERHAM HEALTH PETERSON/CODY PETERSON/JOEL PETERSON/KADEN PRAIRIE RESTORATIONS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6342 1,000.00 SERVICE 200-1026383 Service Agreements N 10-303-000-0000-6501 1,532.50 SUPPLIES INV00064644 Engineering And Surveying Supplies N 01-112-000-0000-6572 15.96 ACCT 0313001 PARTS P0397849 Repair And Maintenance Supplies N 01-112-000-0000-6342 302.00 PEST CONTROL 2004 Service Agreements N 02-612-000-0000-6330 159.28 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 02-612-000-0000-6330 169.05 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 02-612-000-0000-6330 98.33 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 10-303-000-0000-6330 289.23 MILEAGE (7/20 TO 7/24/20 Mileage N 10-303-000-0000-6330 93.73 MILEAGE (7/16 TO 7/17/20)Mileage N 02-612-000-0000-6330 87.98 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 12526 PRECISE MRM LLC 1,000.0012526 25082 PRODUCTIVE ALTERNATIVES INC 1,532.5025082 9166 RDO EQUIPMENT CO 15.969166 16192 RED DOT PEST CONTROL 302.0016192 14645 ROLLIE/WILLIAM 159.2814645 14646 SALATHE/HUNTER 169.0514646 15178 SALATHE/KELVIN 98.3315178 16124 SANDAHL/JOHN 382.9616124 15192 SCHWANTZ/CHRISTOPHER 87.9815192 Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions PRECISE MRM LLC PRODUCTIVE ALTERNATIVES INC RDO EQUIPMENT CO RED DOT PEST CONTROL ROLLIE/WILLIAM SALATHE/HUNTER SALATHE/KELVIN SANDAHL/JOHN SCHWANTZ/CHRISTOPHER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-002-000-0000-6406 8,838.68 LRSP SERVICES JUN 2020 11025.00-30 Office Supplies N 01-063-000-0000-6406 355.05 ACCT 00224000 PAPER TOWELS 861514 Office Supplies N 01-112-000-0000-6487 753.99 ACCT 00224000 SPRAYER 857649 Tools & Minor Equipment N 01-112-000-0000-6369 452.62 ACCT 00224002 SUPPLIES 858602 Miscellaneous Charges N 01-112-101-0000-6485 9.53 ACCT 00224000 SUPPLIES 860625-1 Custodian Supplies N 01-112-108-0000-6485 451.62 ACCT 00224002 SUPPLIES 861520 Custodian Supplies N 02-612-000-0000-6330 93.15 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 01-112-108-0000-6572 66.00 CHECKED AMP DRAW ON AHU1 5841 Repair And Maintenance Supplies N 01-112-101-0000-6572 293.01 REPLACE PHOTE EYE FOR LIGHTS 5842 Repair And Maintenance Supplies N 01-112-104-0000-6572 70.00 CHECKED I-STAR DOOR LOCK 5843 Repair And Maintenance Supplies N 01-112-102-0000-6572 944.42 MOVE RECPTACLES/PIPE WIRING 5844 Repair And Maintenance Supplies N 14-061-000-0000-6680 13,809.28 CAMERA SYSTEM NETWORK 41382 Computer Hdwe And Disks N 01-112-101-0000-6342 1,240.00 ACCT 2517101 MAINT INSPECTIONS 310964648 Service Agreements N 01-061-000-0000-6342 1,483.26 ACCT 33780558 CN 500-0589834 419489042 Service Agreements N 01-201-000-0000-6304 69.04 UNIT 1808 OIL CHANGE 14852 Repair And Maintenance N 6321 SRF CONSULTING GROUP INC 8,838.686321 48183 STEINS INC 2,022.8148183 16141 STIGMAN/RYAN 93.1516141 14550 SUMMERVILLE ELECTRIC, INC. 1,373.4314550 5965 TECH CHECK LLC 13,809.285965 3023 TRANE U.S. INC 1,240.003023 15431 US BANK EQUIPMENT FINANCE 1,483.2615431 3592 VAUGHN AUTO & MARINE CO Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 5 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions SRF CONSULTING GROUP INC STEINS INC STIGMAN/RYAN SUMMERVILLE ELECTRIC, INC. TECH CHECK LLC TRANE U.S. INC US BANK EQUIPMENT FINANCE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:36:55AM7/30/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-204-000-0000-6491 539.98 BOAT #4 DROTTO LAUNCH 105756 General Supplies N 01-112-000-0000-6572 297.60 ACCT 351623 LIGHTING 15345875-00 Repair And Maintenance Supplies N 50-000-000-0110-6852 1,241.78 ACCT 3-85099-73002 0002633-0010-5 Msw By Passed Expense N 50-000-000-0120-6852 9,959.77 ACCT 3-85099-73002 0002633-0010-5 Msw By Passed Expense N 50-000-000-0130-6852 917.71 ACCT 3-85099-73002 0002633-0010-5 Msw By Passed Expense N 50-000-000-0150-6852 1,049.12 ACCT 3-85099-73002 0002633-0010-5 MSW By-Passed Expense N 50-000-000-0170-6852 25,561.87 ACCT 3-85099-73002 0002633-0010-5 Msw By Passed Expense N 10-304-000-0000-6306 353.24 REPAIR 3503111857 Repair/Maint. Equip N 10-303-000-0000-6369 500.00 2020 ANNUAL FEE Miscellaneous Charges N 14-801-000-0000-6687 14,365.00 FF CARE FACILITY SERVICES 204323 Chemical Dependency Facility Curr Year N 02-612-000-0000-6330 175.95 AIS INSPECTOR MILEAGE 7/15/20 Mileage N 01-250-000-0000-6399 26.95 ACCT 0276510 ELEMENT PC020308736 Sentence To Serve N 609.023592 761 VOSS LIGHTING 297.60761 2278 WASTE MANAGEMENT 38,730.252278 13519 WD LARSON COMPANIES LTD INC 353.2413519 12056 WETLAND BANK ADMINISTRATOR 500.0012056 2081 WIDSETH SMITH NOLTING & ASSOC 14,365.002081 13985 WISKOW/MICHAEL 175.9513985 2086 ZIEGLER INC 26.952086 583,875.77 Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions Final Total ............113 Vendors 209 Transactions VAUGHN AUTO & MARINE CO VOSS LIGHTING WASTE MANAGEMENT WD LARSON COMPANIES LTD INC WETLAND BANK ADMINISTRATOR WIDSETH SMITH NOLTING & ASSOC WISKOW/MICHAEL ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:36:55AM7/30/2020 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems Page 17Audit List for Board Otter Tail County Auditor Amount 53,935.33 General Revenue Fund 1 19,091.47 General Fund Dedicated Accounts 2 435,196.83 Road And Bridge Fund 10 1,448.01 Law Library Fund 13 28,174.28 Capital Improvement Fund 14 1,237.50 County Ditch Fund 22 44,792.35 Solid Waste Fund 50 583,875.77 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Commissioners, Our 2021 projected annual cost for West Central Regional Juvenile Center is $486,746, down from $691,281 in 2020. We will also be reimbursed $11,298 for additional costs incurred due to West Central Regional Juvenile Center being full during 2019. West Central Regional Juvenile Center had more revenue than expenditures in 2019. It was proposed the excess revenue be paid back to the member counties based on the percent responsible in 2019 and credit that amount toward the 2021 annual cost. The annual breakdown: 2019 Budget % 2019 Annual Cost 2020 Budget % 2020 Annual Cost 2021 Proposed Budget % 2021 Proposed Costs w/o Credit 2021 Proposed Credit 2021 Proposed Annual Cost 17% $554,001 21% $691,281 19.5% $630,095 $143,349 $486,746 Here is three-year look-back on Otter Tail County bed use at West Central Regional Juvenile Center: CREDIT CARD PURCHASING POLICY I. PURPOSE: The purpose of this policy and procedure is to provide detailed information regarding the use of credit cards assigned to selected Otter Tail County employees to purchase goods and services for Otter Tail County. II. SCOPE: This policy and procedure applies to all County Departments, Funds and agencies that have selected employees to use credit cards. III. GENERAL: The Request for a Credit Card will be made by the Department and submitted to the County Auditor’s office for presenting to the County Board for approval. If approved the Auditor’s Office will set up the application on the credit card system. IV. BACKGROUND: The County has used various methods to purchase goods and services. To improve acquisition cycle time, to establish a more efficient, cost-effective method of requisitioning, purchasing, and payment for small dollar transactions, Otter Tail County initiating a credit card program to enhance the existing methods of reimbursements for merchandise purchases. A number of unique controls have been developed for a program that does not exist in a traditional credit card environment. These controls ensure that the card can be used only for specific purposes and within specific dollar limits. In addition, purchase information will be provided in sufficient detail to allow for verification by the approving official. V. CREDIT CARD PURCHASING POLICY AND PROCEDURE: A. This policy is intended to accomplish the following: 1. To ensure that credit cards are used in accordance with Otter Tail County policies. 2. To ensure internal controls for authorized credit. 3. To ensure that the County bears no legal liability for inappropriate use. 4. To provide a convenient credit method and reduction of the number of credit cards used in the County. 5. To empower employees, increase productivity, flexibility, and efficiency. B. Credit Card Authorization 1. The card will have the County’s name, individual’s name, County Department Service Code and the expiration date. 2. The credit card vendor will have no individual cardholder information other than the County’s mailing address; no personal credit records, social security numbers or other personal information that is maintained. 3. Purchase information in transmitted electronically to the card issuer for authorization. All transactions require authorization regardless of the amount. Since the County, not the individual employee, will pay the purchases made with the credit card, additional controls have been added to these accounts. When the merchant seeks authorization for the purchase, the credit card system will check each individual cardholder’s single daily purchase limit and 30-day limit before authorization for that transaction is granted. C. Cardholder Spending Limits 1. The delegation of authority that has been provided to each cardholder sets the maximum dollar amount for each Single Daily Purchase Limit and a total for all purchases made with a credit card within a given 30 Day Limit billing cycle. Each time a cardholder makes a purchase with their credit card, these limits will be checked, and the authorization request will be approved or declined. The Otter Tail County limits are as follows: a. Single Daily Purchase Limit - $999.99. b. Thirty Day Limit - $5,000.00. 2. Department heads may establish lower limits for their cardholders. 3. Occasionally, a unique situation may require a purchase exceeding the cardholders limits; these purchases will not be allowed on the Department’s credit card require approval by the County Auditor/Treasurer or Assistant Finance Director. 4. Use of Credit Card 1. The credit card shall be used for County Business credits only. 2. The credit card has a broad range of acceptance by retailers, service stations, and travel services. 3. Cardholder responsibility – The credit card is issued in the name of a specific cardholder with their name embossed on the card. No other person is authorized to use the card. 4. Conditions for use – Use of the card shall be under the following conditions: a) The total of a single daily purchase may be comprised of multiple items and cannot exceed $999.99 or limits of specific cardholder authority. b) Purchase authorization will be denied if the single daily purchase limit is exceeded. c) Purchases over the counter – all items purchased over the counter must be immediately available and cannot be backordered. 5. Documentation, reconciliation, and payment procedures: 1. Documentation must be retained as proof of purchase whenever using the credit card. 2. For purchases over the counter, the cardholder must obtain a customer copy of the charge slip, reconcile the monthly statement and submit it to Accounts Payable with the monthly statement. 3. These documents will be used to verify purchases shown on the cardholder’s monthly statement. 4. If for some reason, the cardholder is missing documentation of the transaction, the cardholder must contact the vendor for a duplicate receipt. *Lost receipts where no duplicate receipt is available will be reimbursed to the County by the cardholder. 5. Customer copies of charge slips, receipts and the monthly statement will be reconciled by the department and forwarded to Accounts Payable for payment within seven (7) working days or within the terms and conditions of the vendor. 6. The department head must review all documentation and ensure that all purchases are valid and appropriate prior to approving the claims for payment. D. Requests for Credit Cards 1. All requests for Credit cards must be approved by the department head and County Auditor prior to being presented to the County Board for final Approval. 2. All requests for a Credit Card will be done by submitting a Request for Credit card form (Attachment 1). The form will be processed by the Auditor’s office with the Credit Card provider. 3. Upon issuance of the Credit Card, the cardholder will personally sign for their credit card. 4. The Auditor’s office will distribute the credit card and add to the cardholder’s personnel inventory list. 5. E. Inventory of Credit Cards 1. As needed, but at least on an annual basis the County Auditor will conduct a physical inventory of Credit Cards and provide a report to the County Board. F. Lost/Stolen Credit Cards 1. Should any employee lose or have their Credit Card stolen, it is their responsibility to immediately notify, within 24 hours, the credit card issuer and the Auditor’s office. 2. Contact information of the credit card issuer will be provided to the cardholder. G. Disputes Regarding Credit Cards: 1. In case of a dispute with a vendor, the cardholder must complete, within five working days, a Cardholder Statement of Questioned/Disputed Item form. 2020 Post Session(s) Briefing Otter Tail County Visit August 4, 2020 Matt Massman, Executive Director Minnesota Inter-County Association (651)222-8737 | www.mica.org BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 1 •February 11–Regular session begins, early committee deadlines with planned for 4/5 to 4/12. ‘Original agenda” = o Bonding, the traditional even-year focus and only shared priority o A small, $1.3B projected state budget balance framed competing House and Senate proposals for revised budget, tax, and policy changes •By week of March 9; Shift to ‘COVID Agenda’ Emerges o Bi-partisan agreement to expedite COVID-19 Preparedness Response funding •March 13—Governor Walz declares Peacetime Emergency, and temporarily closes schools (March 15) •March 16—legislature cancels all hearings; announces meeting “by alternative means” and “on an on-call basis” March 16 –April 14 BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 2 The “Unprecedented” 2020 Legislative Session •Legislative calendar and priorities shifted entirely to pandemic response, so did MICA’s work •Legislature met intermittently through early May o No or limited physical access to Capitol and legislative offices o New, unprecedented House and Senate voting procedures o COVID response legislation agreed by all four caucuses and Governor Walz o New protocols for legislative hearings emerge o MICA’s work included: o Supporting the work of your staff through MICA staff groups o Executive and legislative action needed to help county governments manage COVID response locally BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 3 Coronavirus Pandemic & MN Response •MICA staff groups: o Monthly:Administrators, Fiscal Officers, Human Resource Directors, Human Services Directors, Public Health Directors, Engineers, and Risk Managers o Periodic:Environmental Services and Corrections/Public Safety •COVID Response and Stay-at-Home meant sudden and significant adjustments for County government operations •March to April --MICA organized staff groups offered frequent (sometimes weekly) platforms for exchanging critical information and best practices related to: o Congressional action impacting counties (FFCRA, CARES) o Governor Walz’ planned and issued Executive Orders o Input on county needs for urgent legislative action, temporary flexibilities BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 4 Coronavirus Response -MICA Staff Groups •Legislative appropriations and grants for public health •Human service program delivery flexibilities •Ensuring public meetings could continue remotely, in compliance with OML’s •Temporary extension & authorities: o Expiring driver licenses o Federal REAL-ID compliance date delayed to 2021 o Temporary flexibility to accept electronic, faxed, or mailed applications for marriage licenses o Temporary allowing electronic rather than ‘wet’ signatures for certain documents •Election law provisions to ensure a Safe/Secure Election during the COVID Pandemic: o Extended deadline for identifying polling places to July 1 o Health care/hospital workers can be deputized to administer absentee ballots o 14 days before to 3 days after to process absentee ballots o $2.9M state funds to leverage $14.3M federal HAVA to help ensure health and safety of in-person voting, facilitate social distancing, fund increased absentee voting, prepare new poll sites, and purchase electronic roster systems BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 5 Coronavirus Response -Key County Provisions BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 6 As regular session adjournment approached (May 18), the ‘original’ session agenda reemerged, along with federal CARES Act funding •March 25-27 –Congress Passes and President signs $2.2 Trillion relief package •$150 billion for states and local Stabilization Fund •$2.187 billion total to Minnesota o $317 million direct to Hennepin/Ramsey o $1.870 billion received by the state of Minnesota (including for local govt’s) Regular session, and eventually, the 1st & 2nd Special Sessions end without: •CARES Act distributions to local governments (executive action June 25) •Bonding –did not pass •Supplemental budget priorities –did not pass •Tax bill –did not pass COVID Response & Return of Regular Session Agenda •Bi-partisan legislative agreement to distribute $841.5 million Federal CARES funds to local governments reached just prior to 1st Special Session •How did we get there: •MICA advocated at least 60% (of $667 million) go to 85 counties, or about $400 million •New federal guidance (late May) implied $841.5M available for local governments •Opened the door to compromise •55% or $467.3 million to 85 counties •Funds have been distributed •MICA and AMC working with DOR/MMB and counties on implementation •Uses: for necessary expenses incurred from 3/1-12/30, that are due to COVID- 19 and were unplanned expenses in the most recently adopted budget, meaning the expenses cannot be lawfully paid from a budget line OR are the expenses are for a substantially different use than the planned use o Cannot be used to replace lost revenues o State expects the funds to cover all county expenses for COVID related FEMA match, COVID workers’ compensation costs, and COVID public health response BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 7 Federal CARES Act Local Govt’ Distributions $7,206,348 for Otter Tail County •HHS o COVID-19 Response Fund o HHS Policy Bill ▪Birth to 8 ▪Yellow Line Jail Diversion Project o Waiver Extensions o Child Care Assistance Program (CCAP) •Public Health o COVID-19 Funding/Public Health Response Account o T-21 BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 8 Public Health & HHS –Legislative Update Nancy Silesky •Bonding •Review of Transportation policy bills that passed •Transportation issues of interest BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 9 Transportation & Bonding –Legislative Update Steve Novak BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 10 Public Safety/Corrections –Legislative Update Carli Stark/Matt Massman •$30 million Disaster Contingency Account•POST Board creation of model policy for eyewitness identification, consistent with National Academies of Science recommendations. Chief law enforcement officers must adopt a consistent written policy by Feb 1, 2021.•DOC contracts with County jails, based on terms negotiated with the county (inmates with less than 90 days on their sentence) •What did NOT pass: o CCA and CPO, probation services funding o Rejection of 5-year probation cap o Forfeiture reform legislation o Law Enforcement Accountability Reforms BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 11 State General Fund Budget—Current Status State General Fund Budget --Current Condition End-of-Regular and 1st Special Session $’s in millions FY 2020-21 FY 2022-23 February State Budget Forecast $1,513 $824 COVID Response Spending Enacted thru May 5 (550) Revised Revenue Projections (May 5)(3,611) Revised Spending Estimates (May 5)160 Change in Projected Stadium Reserves (May 5)(63) Revised Budget Projections (May 5)($2,426) Regular Session —Changes after May 5th ($2) 1st Special Session —Changes No GF Estimated Inflation (February Forecast)$1,119 Current Projected Balance w/ Inflation ($2,428)($297) One-time General Fund Reserve $2,359 $1,868 One-time Cashflow Reserve $350 One-time Unallocated CARES Stabilization funds $747 HCAF Estimated Positive Balance—One-time $403 *Reflects all legislative and Executive (LAC process) actions to date; it is likely that some or all of these funds will be further needed and allocated for COVID-19 response prior to December 30. •May 5th: a $4.0B downward adjustment for FY20-21, likely to get worse before getting better. •FY22-23 was excluded from May re-estimates, so VERY likely to be worse (lower base). BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 12 Selected State Dedicated Funds Selected Non-General State Funds—Revenue/Balance Projections FY2020-21, February Forecast -v-May Revisions STATE FUND Revenue FY20-21 (Feb) Revenue FY 20-21 (May) Change in Revenue Projected Balance Transit Assistance*$770,012 $653,026 ($116,986)($3,635) Parks & Trails $101,625 $90,468 ($11,157)($4,437) Arts & Cultural Heritage $140,849 $125,391 ($15,458)($6,672) Outdoor Heritage $235,342 $209,504 ($25,838)$117,518 Clean Water $235,342 $209,504 ($25,838)($12,694) HUTDF** State Sales & Use Tax $414,920 $408,055 ($6,865) Motor Fuels Tax $1,863,100 $1,726,020 ($137,080) Motor Vehicle Sales $1,042,500 $880,800 ($161,700) MV Registration Tax $1,721,597 $1,630,697 ($90,900) * 90 percent goes to Metro Transit and 10 percent to Greater MN Transit. ** CSAH uses/distributions projected to decline about 4 percent. •A third Special Session is expected, on or about August 12. •Remaining MICA Priorities: o Bonding o Supplemental Budget o Various HHS Provisions o Tax Provisions •Planning for 2021 Session QUESTIONS? BENTON · BLUE EARTH · CARVER· CROW WING · DAKOTA · OLMSTED · OTTER TAIL · RICE · SCOTT · SHERBURNE · STEARNS · ST. LOUIS · WASHINGTON · WINONA 13 CLOSING COMMENTS –QUESTIONS?