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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 05/19/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Tuesday, May 19, 2020 8:30 a.m. Government Services Center & Via Live Stream 515 West Fir Avenue, Fergus Falls, MN SUPPORTING DOCUMENTS 2.1 Draft Otter Tail County Board Minutes for Special Meeting 05.12.2020 2.2 Otter Tail County Bills-Warrants for 05.19.2020 3.0 Human Services 2019 Annual Report 4.0 County Board Acquisition Notification 5.0 Planning Commission Recommendation 6.0 Emergency Management Updates 7.0 Productive Alternatives Appropriation 8.0 Highway Items 9.0 Preparedness-Reopening Plan 9.0 Employee Screening Tool 9.0 Public Screening Tool https://ottertailcountymn.us/content-page/covid-19-health-information/ COMMISSIONER'S VOUCHERS ENTRIES5/14/2020 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:57:39PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-061-000-0000-6406 64.65 A2RJVV5AA0WI1P NETWORK ADAPTER 1Q6K-M47F-19CW Office Supplies N 01-061-000-0000-6406 71.99 A2RJVV5AA0WI1P ADAPTER CABLE 1TVX-WMVH-JYTM Office Supplies N 01-201-000-0000-6406 29.98 A2RJVV5AA0WI1P DATER PADS 1DM6-KQLD-9HDT Office Supplies N 01-201-000-0000-6385 14.44 A2RJVV5AA0WI1P ELECTRICAL TAPE 1L4L-LVYX-4W3T Entry Team Srt N 01-201-000-0000-6406 42.56 A2RJVV5AA0WI1P HEADSETS 1YWY-9TXH-HXWC Office Supplies N 01-250-000-0000-6453 78.30 A2RJVV5AA0WI1P BOARD GAMES 16Q6-PCVM-CNVL Programming Supplies N 10-301-000-0000-6406 70.96 SUPPLIES-ACCT #A2RJVV5AA0WI1P 16RQ-PNHX-7CL7 Office Supplies N 10-303-000-0000-6406 7.99 SUPPLIES-ACCT #A2RJVV5AA0WI1P 16RQ-PNHX-7CL7 Office Supplies N 01-201-000-0000-6491 100.01 ACCT AA822 OXYGEN 07040216 General Supplies N 01-205-000-0000-6273 2,500.00 ACCT 142997 AUTOPSY B SNYDER AR015352 Coroner Expense N 10-304-000-0000-6526 189.98 2019 CLOTHING ALLOWANCE Uniforms N 10-304-000-0000-6572 2.99 PARTS 143086383 Repair And Maintenance Supplies N 10-302-000-0000-6565 940.64 DIESEL FUEL 38619 Fuels - Diesel N 10-304-000-0000-6572 360.00 PARTS INV-27394 Repair And Maintenance Supplies N 10-304-000-0000-6572 133.24 TIRE REPAIR 25634 Repair And Maintenance Supplies N 14386 AMAZON CAPITAL SERVICES INC 380.8714386 765 AMERICAN WELDING & GAS INC 100.01765 5244 ANOKA CO TREASURY OFFICE 2,500.005244 3474 ARNDT/JEFFREY 189.983474 410 AUTO VALUE PERHAM 2.99410 1386 BECKLUND OIL INC 940.641386 24 BRANDON COMMUNICATIONS INC 360.0024 10371 BRIAN'S REPAIR INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC ANOKA CO TREASURY OFFICE ARNDT/JEFFREY AUTO VALUE PERHAM BECKLUND OIL INC BRANDON COMMUNICATIONS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6572 258.06 SERVICE 2026 Repair And Maintenance Supplies N 10-302-000-0000-6350 217.50 SERVICE 116071 Maintenance Contractor N 10-302-000-0000-6350 861.00 SERVICE 116762 Maintenance Contractor N 10-302-000-0000-6350 2,089.50 SERVICE 116837 Maintenance Contractor N 10-304-000-0000-6306 34.22 SERVICE 44477 Repair/Maint. Equip N 10-304-000-0000-6306 90.33 REPAIR 44480 Repair/Maint. Equip N 10-304-000-0000-6306 43.22 SERVICE 44480 Repair/Maint. Equip N 10-304-000-0000-6572 4,766.06 PARTS 5395 Repair And Maintenance Supplies N 01-121-000-0000-6239 99.55 ACCT 2189988605 SUPPLIES 07755 MDVA Grant N 01-121-000-0000-6239 74.20 ACCT 2189988605 SUPPLIES 07756 MDVA Grant N 01-201-000-0000-6406 79.66 ACCT 2189988555 SUPPLIES 447546 Office Supplies N 01-250-000-0000-6406 10.86 ACCT 2189988556 SUPPLIES 446896 Office Supplies N 01-601-000-0000-6406 39.37 ACCT 28363 CATALOG ENVELOPES 447509 Office Supplies N 10-304-000-0000-6252 30.00 DRINKING WATER Water And Sewage N 10-304-000-0000-6252 48.00 DRINKING WATER Water And Sewage N 133.2410371 9863 BUGBEE'S LOCKSMITH 258.069863 1227 CARR'S TREE SERVICE INC 3,168.001227 8930 CERTIFIED AUTO REPAIR 167.778930 9087 CODE 4 SERVICES INC 4,766.069087 32603 COOPER'S OFFICE SUPPLY INC 303.6432603 3710 CULLIGAN OF DETROIT LAKES 30.003710 2364 CULLIGAN OF WADENA Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 3 Transactions 1 Transactions 5 Transactions 1 Transactions BRIAN'S REPAIR INC BUGBEE'S LOCKSMITH CARR'S TREE SERVICE INC CERTIFIED AUTO REPAIR CODE 4 SERVICES INC COOPER'S OFFICE SUPPLY INC CULLIGAN OF DETROIT LAKES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6565 184.80 OIL 175161 Fuels - Diesel N 10-304-000-0000-6565 223.30 GREASE 175161 Fuels - Diesel N 10-304-000-0000-6565 229.35 D.E.F. FLUID 175161 Fuels - Diesel N 10-304-000-0000-6565 212.67 D.E.F. FLUID 175162 Fuels - Diesel N 01-149-000-0000-6354 10,773.00 ACCT 2117398 LOADER 116872011 Insurance Claims N 10-304-000-0000-6306 62.45 SERVICE 76956 Repair/Maint. Equip N 10-304-000-0000-6306 88.71 REPAIR 76956 Repair/Maint. Equip N 01-121-000-0000-6239 600.00 ENVELOPES 6886 MDVA Grant N 01-112-000-0000-6369 779.90 ACCT 115000 CLEAR SHIELDING SI011599 Miscellaneous Charges N 10-302-000-0000-6500 30.52 SUPPLIES MNFER127194 Supplies N 10-304-000-0000-6572 8.84 PARTS MNFER127039 Repair And Maintenance Supplies N 10-304-000-0000-6572 8.84 PARTS MNFER127121 Repair And Maintenance Supplies N 10-304-000-0000-6406 198.72 SUPPLIES MNWAD71208 Office Supplies N 01-043-000-0000-6240 317.50 ACCT 529337 DEPUTY TREASURER 261375 Publishing & Advertising N 01-091-000-0000-6240 317.50 ACCT 529337 PARALEGAL 250995 Publishing & Advertising N 01-091-000-0000-6240 317.50 ACCT 529337 ASSIST CO ATTORNEY 274186 Publishing & Advertising N 48.002364 9672 DEANS DISTRIBUTING 850.129672 15595 DEERE & COMPANY 10,773.0015595 33013 DICK'S STANDARD 151.1633013 13858 EJ ENTERPRISES INC 600.0013858 3297 FARGO GLASS AND PAINT CO 779.903297 2997 FASTENAL COMPANY 246.922997 35011 FERGUS FALLS DAILY JOURNAL Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 4 Transactions CULLIGAN OF WADENA DEANS DISTRIBUTING DEERE & COMPANY DICK'S STANDARD EJ ENTERPRISES INC FARGO GLASS AND PAINT CO FASTENAL COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-121-000-0000-6239 155.60 ACCT 524434 LINK VET - CORONA 286061-2 MDVA Grant N 01-122-000-0000-6406 168.00 ACCT 1128 52 WEEK SUBSCRIPTION 5/19/20 Office Supplies N 01-149-000-0000-6369 559.04 ACCT 530694 EXCESS LAND SALE 282093 Miscellaneous Charges N 01-201-000-0000-6240 317.50 ACCT 529337 DEPUTY SHERIFF 277559 Publishing & Advertising N 01-250-000-0000-6240 415.00 ACCT 529337 CORRECTIONS/BALIFF 276240 Publishing & Advertising N 10-301-000-0000-6240 317.46 NOTICE - ASST. MAINT. SUPERVIS 236852 Publishing & Advertising N 10-301-000-0000-6240 317.50 NOTICE - HWY MAINTENANCE WORKE 258159 Publishing & Advertising N 10-301-000-0000-6240 317.50 NOTICE - ENGINEERING TECH 258206 Publishing & Advertising N 01-121-000-0000-6239 225.00 ACCT 414381 VETERANS RELIEF 2195237 MDVA Grant N 01-123-000-0000-6240 62.00 ACCT 101446 BA MTG 4/9/20 2192076 Publishing & Advertising N 10-303-000-0000-6342 3,478.50 SOFTWARE MAINTENANCE 212736 Service Agreements N 10-303-000-0000-6342 1,152.00 HARDWARE WARRANTY 212736 Service Agreements N 01-201-000-0000-6526 172.47 ACCT 1002151493 CARGO PANTS 015403660 Uniforms N 01-201-000-0000-6526 197.97 ACCT 1002151493 DUTY BELTS 015413641 Uniforms N BRANDNER/STEVE3095 01-201-000-0000-6526 10.99 ACCT 1002151493 LOCKING BUCKLE 015421987 Uniforms N BRASEL/RYAN10519 01-201-000-0000-6526 34.99 ACCT 1002151493 TOURNIQUET 015421995 Uniforms N ROGAL/KEITH12964 01-201-000-0000-6526 170.00 ACCT 1002151493 BOOTS 015473232 Uniforms N 01-201-000-0000-6526 218.35 ACCT 1002151493 SUPER SHIRTS 015477679 Uniforms N 01-201-000-0000-6526 60.70 ACCT 1002151493 S/S POLO 015485793 Uniforms N WAGNER/SCOTT8919 01-201-000-0000-6526 154.71 ACCT 1002151493 DELUXE SHIRTS 015495848 Uniforms N LANGE/MICHAEL12921 01-201-000-0000-6526 88.51 ACCT 1002151493 TURTLENECK 015495850 Uniforms N 01-201-000-0000-6526 63.45 ACCT 1002151493 SHOES 015502428 Uniforms N DEAN/CAMERON16086 01-201-000-0000-6526 573.99 ACCT 1002151493 GLOCK/SIGHTS 015555810 Uniforms N 3,520.1035011 14517 FORUM COMMUNICATIONS COMPANY 287.0014517 3628 FRONTIER PRECISION INC 4,630.503628 392 GALLS LLC Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11 Transactions 2 Transactions 2 Transactions FERGUS FALLS DAILY JOURNAL FORUM COMMUNICATIONS COMPANY FRONTIER PRECISION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems PETERSON/PAUL11971 02-102-000-0000-6369 15,614.00 HOST COMPLIANCE FOR RENTALS 126336 Miscellaneous Charges N 01-201-000-0000-6315 198.00 REPAIR DISPATCH RADIO EQUIP 154004008-1 Radio Repair Charges N 01-091-000-0000-6271 116.15 MILEAGE - FPI SURVEILLANCE APR2020 Fraud Investigator Expenses N 10-303-000-0000-6278 51,969.76 SERVICE 0048036 Engineering & Hydrological Testing N 01-201-000-0000-6526 378.00 ACCT LN05281 GLOCK 9MM GUN IN132654 Uniforms N SEIM/GREG4026 10-304-000-0000-6300 125.00 SERVICE 8891 Building And Grounds Maintenance N 10-302-000-0000-6514 2,316.25 SALT 377833 Salt N 10-302-000-0000-6514 4,732.38 SALT 378052 Salt N 10-304-000-0000-6251 335.40 PROPANE 89 Gas And Oil - Utility N 1,746.13392 14256 GRANICUS 15,614.0014256 11754 GRANITE ELECTRONICS 198.0011754 6914 HERMAN/CRYSTAL 116.156914 5835 HOUSTON ENGINEERING INC 51,969.765835 6438 KIESLER'S POLICE SUPPLY, INC 378.006438 1008 KOEP'S SEPTIC LLC 125.001008 6432 L & O ACRES TRANSPORT INC 7,048.636432 10350 LAKES AREA COOPERATIVE 335.4010350 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 11 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions GALLS LLC GRANICUS GRANITE ELECTRONICS HERMAN/CRYSTAL HOUSTON ENGINEERING INC KIESLER'S POLICE SUPPLY, INC KOEP'S SEPTIC LLC L & O ACRES TRANSPORT INC LAKES AREA COOPERATIVE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6253 104.00 WASTE DISPOSAL 44524 Garbage N 01-031-000-0000-6242 75.00 ACCT 36093 SUPERVISOR TRNG 91436 Registration Fees N BLACK/RYAN11393 01-250-000-0000-6436 29.50 ACCT 36093 DRUG TEST 91712 New hire start up cost N 10-302-000-0000-6369 147.50 SERVICE 91712 Miscellaneous Charges N 01-061-000-0000-6330 64.40 MILEAGE - MAR/APR 2020 5/19/20 Mileage N 10-304-000-0000-6526 143.58 2019 CLOTHING ALLOWANCE Uniforms N 01-031-000-0000-6342 99.56 ACCT OT22 CN 150012-01 415278 Service Agreements N 01-061-000-0000-6342 122,502.00 OFFICE 365 PLAN LICENSES 5209 Service Agreements N 10-302-000-0000-6500 204.95 SUPPLIES 0283298-IN Supplies N 10-302-000-0000-6500 72.98 SUPPLIES 0283350-IN Supplies N 10-302-000-0000-6500 59.50 SUPPLIES 0284006-IN Supplies N 10-302-000-0000-6500 59.99 SUPPLIES 0284191-IN Supplies N 10-303-000-0000-6501 41.39 SUPPLIES 0283407-IN Engineering And Surveying Supplies N 10-303-000-0000-6501 490.23 SUPPLIES 0283855-IN Engineering And Surveying Supplies N 10-303-000-0000-6501 40.99 SUPPLIES 0283877-IN Engineering And Surveying Supplies N 10-304-000-0000-6572 368.97 SUPPLIES 0283924-IN Repair And Maintenance Supplies N 10-304-000-0000-6406 7.99 SUPPLIES 0284006-IN Office Supplies N 15976 LAKES AREA SANITATION 104.0015976 41450 LAKES COUNTRY SERVICE CO OP 252.0041450 41525 LARUM/PAT 64.4041525 3629 LEWIS/ROGER 143.583629 3063 LIBERTY BUSINESS SYSTEMS FARGO 99.563063 7302 LIFTOFF, LLC 122,502.007302 41638 LOCATORS & SUPPLIES INC Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions LAKES AREA SANITATION LAKES COUNTRY SERVICE CO OP LARUM/PAT LEWIS/ROGER LIBERTY BUSINESS SYSTEMS FARGO LIFTOFF, LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6406 31.98 SUPPLIES 0284222-IN Office Supplies N 10-302-000-0000-6515 1,659.50 SIGNS 207867 Signs And Posts N 10-302-000-0000-6515 1,087.00 SIGNS 207902 Signs And Posts N 10-303-000-0000-6501 447.40 SIGNS 207901 Engineering And Surveying Supplies N 10-303-000-0000-6501 168.12 SIGNS 207903 Engineering And Surveying Supplies N 01-250-000-0000-6342 307.39 ACCT 35700038 CN 500-0461307 413636028 Service Agreements N 10-302-000-0000-6500 119.95 SUPPLIES 86369 Supplies N 10-304-000-0000-6406 1.98 SUPPLIES 86155 Office Supplies N 10-304-000-0000-6572 190.34 SUPPLIES 86369 Repair And Maintenance Supplies N 10-304-000-0000-6572 29.98 SUPPLIES 86373 Repair And Maintenance Supplies N 10-304-000-0000-6572 37.16 SUPPLIES 86556 Repair And Maintenance Supplies N 13-012-000-0000-6455 206.10 ACCT 0396506001 REFERENCES 17731011 Reference Books & Literature N 13-012-000-0000-6455 1,343.79 ACCT 0396506001 REFERENCES 17797608 Reference Books & Literature N 01-250-000-0000-6435 591.09 PANEL CUPS FOR DRUG TESTING 0420117 Drug Testing N 01-201-000-0000-6171 40.00 ACCT 016010 GUN CARRY COURSE 212170 Tuition And Education Expenses N 01-045-000-0000-6266 8,943.11 AUDIT SERVICES 1/22-4/14/20 70492 Audit Cost N 1,378.9741638 511 M-R SIGN COMPANY INC. 3,362.02511 36132 MARCO INC ST LOUIS 307.3936132 9930 MARKS FLEET SUPPLY INC 379.419930 88 MATTHEW BENDER & COMPANY INC 1,549.8988 8089 MIDWEST MONITORING & SURVEILANCE 591.098089 563 MINNESOTA SHERIFFS' ASSOCIATION 40.00563 565 MN STATE AUDITOR Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 10 Transactions 4 Transactions 1 Transactions 5 Transactions 2 Transactions 1 Transactions 1 Transactions LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MARCO INC ST LOUIS MARKS FLEET SUPPLY INC MATTHEW BENDER & COMPANY INC MIDWEST MONITORING & SURVEILANCE MINNESOTA SHERIFFS' ASSOCIATION Otter Tail County Auditor NORTHERN IRRIGATION CONTRACTORS INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-061-000-0000-6346 100.75 2020 1ST QTR FEES 2005075 Mccc Fees N 02-102-000-0000-6369 82,793.66 PICTOMETRY IMAGERY PYMT #3 2005004 Miscellaneous Charges N 10-302-000-0000-6350 2,505.00 SERVICE 921 Maintenance Contractor N 01-201-000-0000-6304 794.82 ACCT 7365421 UNIT 1604 RADIO 6226192 Repair And Maintenance N 01-201-000-0000-6304 53.51 ACCT 7365421 UNIT 1604 OIL CHG 6227515 Repair And Maintenance N 01-201-000-0000-6304 573.15 ACCT 7365421 UNIT 1604 REPAIRS 6227580 Repair And Maintenance N 01-201-000-0000-6304 79.09 ACCT 7365421 UNIT 1901 OIL CHG 6228164 Repair And Maintenance N 01-201-000-0000-6304 1,053.10 ACCT 7365421 UNIT 1805 BRAKES 6228232 Repair And Maintenance N 01-061-000-0000-6330 70.73 MILEAGE - MAR/APR 2020 5/19/20 Mileage N 10-302-000-0000-6572 1,034.05 PARTS 21482 Repair And Maintenance Supplies N 10-302-000-0000-6513 110.79 HERBICIDES 41920283 Herbicides N 01-061-000-0000-6201 2,100.00 ACCT 100A05602 APR 2020 20040460 Communication Fees -N 01-201-000-0000-6304 261.36 UNIT 1803 OIL CHG/TIRE/REPAIR 121465 Repair And Maintenance N 8,943.11565 548 MNCCC 82,894.41548 7389 MUNICIPAL SERVICE CO, INC 2,505.007389 43227 NELSON AUTO CENTER 2,553.6743227 597 NEWBORG/KEVIN 70.73597 1843 1,034.051843 7834 NUTRIEN AG SOLUTIONS INC 110.797834 4106 OFFICE OF MNIT SERVICES 2,100.004106 49008 OTTER TAIL TIRE INC Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions NORTHERN IRRIGATION CONTRACTORS INC MN STATE AUDITOR MNCCC MUNICIPAL SERVICE CO, INC NELSON AUTO CENTER NEWBORG/KEVIN NUTRIEN AG SOLUTIONS INC OFFICE OF MNIT SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-201-000-0000-6304 32.30 UNIT 1201 OIL CHANGE 121466 Repair And Maintenance N 10-304-000-0000-6251 347.75 PROPANE 36840 Gas And Oil - Utility N 01-205-000-0000-6273 335.00 ACCT 222 BODY TRANSPORT 4/23 20200393 Coroner Expense 6 01-201-000-0000-6526 580.49 GLOCK 9MM GUN 4/2/20 Uniforms N 01-250-000-0000-6491 747.20 JAIL SUPPLIES 20039 Jail Supplies N 01-705-000-0000-6276 3,000.00 GOV AFFAIRS MAY 2020 2020-005 Professional Services N 10-304-000-0000-6572 32.28 SUPPLIES 245494 Repair And Maintenance Supplies N 22-622-000-0652-6369 4,769.50 DITCH 52 APPEAL - R CHODEK 311993 Miscellaneous Charges Y 02-612-000-0000-6369 150.00 ACCT OTAISTF AIS PRESENTATION AIS_APR Miscellaneous Charges N 22-622-000-0638-6369 500.00 DIG OUT BEAVER DAM FROM DITCH 2876 Miscellaneous Charges N 293.6649008 45022 PARK REGION CO OP 347.7545022 2951 PERHAM AREA EMS 335.002951 11971 PETERSON/PAUL 580.4911971 11290 PHOENIX SUPPLY 747.2011290 15407 PSICK CAPITOL SOLUTIONS INC 3,000.0015407 1099 QUICK'S NAPA AUTO PARTS 32.281099 10842 RINKE NOONAN LAW FIRM 4,769.5010842 12652 RMB ENVIRONMENTAL LABORATORIES INC 150.0012652 15195 RUTHER EXCAVATING, INC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions OTTER TAIL TIRE INC PARK REGION CO OP PERHAM AREA EMS PETERSON/PAUL PHOENIX SUPPLY PSICK CAPITOL SOLUTIONS INC QUICK'S NAPA AUTO PARTS RINKE NOONAN LAW FIRM RMB ENVIRONMENTAL LABORATORIES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba County Ditch Fund Copyright 2010-2019 Integrated Financial Systems 01-061-000-0000-6345 7,500.00 ACCT 1079757 WINDOWS LICENSES B11686042 Software Lic. Agreements N 01-204-000-0000-6304 285.00 REMOVE GRAPHICS FROM BOATS 5512 Repair And Maintenance Y 10-302-000-0000-6306 3,464.05 SERVICE 1101 Repair/Maint. Equip N 01-112-101-0000-6572 1,415.00 WINDOW CLEANING 31565 Repair And Maintenance Supplies N 01-002-000-0000-6818 4,176.99 LRSP SERVICES APR 2020 11025.00-28 Board Contingency N 10-304-000-0000-6406 202.50 SUPPLIES 856711 Office Supplies N 01-201-000-0000-6526 149.98 ACCT 974 T-FLEX STRYKE PANTS I1426410 Uniforms N BEERY/CHARLES14975 01-201-000-0000-6526 574.99 ACCT 974 OPTIC SIGHT I1427643 Uniforms N REINBOLD/REED6701 01-250-000-0000-6526 159.98 ACCT 46698 APEX PANTS I1428905 Uniforms N 01-002-001-0000-6369 26.55 ACCT 01372 PLAQUE 211838R Miscellaneous Charges N 01-002-001-0000-6369 26.55 ACCT 01372 PLAQUE 211943R Miscellaneous Charges N 500.0015195 10001 SHI CORP 7,500.0010001 48638 SIGNWORKS SIGNS & BANNERS LLC 285.0048638 15436 SOPP CONTROL SERVICES INC 3,464.0515436 13660 SQUEEGEE SQUAD 1,415.0013660 6321 SRF CONSULTING GROUP INC 4,176.996321 48183 STEINS INC 202.5048183 168 STREICHERS 884.95168 8718 TAG UP Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions RUTHER EXCAVATING, INC SHI CORP SIGNWORKS SIGNS & BANNERS LLC SOPP CONTROL SERVICES INC SQUEEGEE SQUAD SRF CONSULTING GROUP INC STEINS INC STREICHERS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-043-000-0000-6240 116.40 ACCT 1981 REAL ESTATE TAXES 60297 Publishing & Advertising N 01-091-000-0000-6455 1,417.73 ACCT 1000520140 APR 2020 842244095 Reference Books & Literature N 13-012-000-0000-6455 1,025.91 ACCT 1000551281 LIBRARY PLAN 842003490 Reference Books & Literature N 13-012-000-0000-6455 1,259.29 ACCT 1003217934 MAR 2020 842058625 Reference Books & Literature N 13-012-000-0000-6455 753.24 ACCT 1000551281 MAR 2020 842072948 Reference Books & Literature N 13-012-000-0000-6455 1,068.27 ACCT 1000551281 LIBRARY PLAN 842169372 Reference Books & Literature N 01-250-000-0000-6432 28.89 ACCT 749765 MEDS/CART RENTAL APR2020 Medical Incarcerated N 01-201-000-0000-6304 94.08 UNIT 1808 OIL CHG/ROTATE TIRES 14679 Repair And Maintenance N 10-304-000-0000-6572 5.08 PARTS D7206 Repair And Maintenance Supplies N 10-304-000-0000-6572 14.99 SUPPLIES D7206 Repair And Maintenance Supplies N 10-304-000-0000-6572 32.99 SUPPLIES D8134 Repair And Maintenance Supplies N 10-304-000-0000-6572 32.58 PARTS 3-200920062 Repair And Maintenance Supplies N 10-304-000-0000-6572 141.75 SUPPLIES 04282069660 Repair And Maintenance Supplies N 53.108718 42537 THIS WEEKS SHOPPING NEWS 116.4042537 183 THOMSON REUTERS - WEST 5,524.44183 7249 THRIFTY WHITE PHARMACY 28.897249 3592 VAUGHN AUTO & MARINE CO 94.083592 2068 VERGAS HARDWARE 53.062068 1655 WALLWORK TRUCK CENTER 32.581655 9357 WAYNE'S TOOL WAGON 141.759357 14452 WEDDE MOTORSPORTS Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 5 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions TAG UP THIS WEEKS SHOPPING NEWS THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY VAUGHN AUTO & MARINE CO VERGAS HARDWARE WALLWORK TRUCK CENTER WAYNE'S TOOL WAGON Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:57:39PM5/14/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-201-000-0000-6304 69.25 INSPECT SKI-DOO SNOWMOBILE 18752 Repair And Maintenance N 10-304-000-0000-6572 39.46 PARTS 1647443 RI Repair And Maintenance Supplies N 69.2514452 13310 WESTMOR INDUSTRIES LLC 39.4613310 378,542.48 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions Final Total ............81 Vendors 160 Transactions WEDDE MOTORSPORTS WESTMOR INDUSTRIES LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES12:57:39PM5/14/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems Page 14Audit List for Board Otter Tail County Auditor Amount 179,126.33 General Revenue Fund 1 98,557.66 General Fund Dedicated Accounts 2 89,932.39 Road And Bridge Fund 10 5,656.60 Law Library Fund 13 5,269.50 County Ditch Fund 22 378,542.48 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ECONOMIC ASSISTANCE PROGRAMS CHILD SUPPORT CHILD AND FAMILY SERVICES & CHILD PROTECTION ADOPTION & TRANSFER OF CUSTODY MN Family Investment Program (MFIP) MFIP provides job counseling and up to 60 months of financial assistance to families in poverty with minor children, and to pregnant women with low incomes. 141 Active Cases Total People Served: 105 Adults 242 Children Supplemental Nutrition Assistance Program (SNAP) With proper nutrition, children learn more easily, adults work more productively, and seniors are healthier and more apt to maintain their independence. Federally funded through the U.S. Department of Agriculture, SNAP helps people with low incomes buy food, and buy plants and seeds to grow food to eat. Active Cases: 1,572 Total People Served: 2,851 Child Support Enforcement help families receive child support, an important component in helping many families become self-sufficient and reduce or eliminate their need for public assistance. 2,177 ACTIVE CASES: Public Assistance(Economic Assistance): 141 (6.5%) Former Public Assistance Recipients: 899 (41.3%) Nonpublic Assistance: 1,137 (52.2%) Minnesota’s child protection system responds to allegations of maltreatment and abuse, and helps support families to safely care for their children. In CY 2019, Otter Tail County received 1,074 reports alleging child maltreatment or child welfare reports. 423 Reports were opened for assessment. Reports are screened based on the MN Child Maltreatment Intake, Screening and Response Path Guidelines published by the MN Department of Human Services. Adoption or transfer of permanent legal and physical custody (TPLPC) are options for children in foster care who cannot be safely or timely reunified with their parents. While adoption is the preferred option, for some children, neither adoption nor reunification are appropriate permanency options, but TPLPC to a relative is. Adoption and TPLPC is a process that establishes a legal relationship between a child and their prospective adoptive parents or their adult relative, giving the adoptive parent(s) or relatives permanent decision-making authority for the child. FINALIZED IN 2019: 22 Adoptions 26 TPLPC Health Care Programs – Medicaid (MA) & MinnesotaCare In state FY 2017, families with children made up 65% of the total enrollment in MA but only 23% of total MA spending; elderly and people with disabilities made up 17% of total enrollment and 61% of total spending, and adults without children accounted for 18% of total enrollment and 16% of spending. MA Active Cases: 6,589 People Receiving Health Care via MA: 11,850 MN Care Active Cases: 194 Child Care Assistance Programs The Child Care Assistance Program (CCAP) provides financial assistance to help families with low incomes pay for child care in order for parents to pursue employment or education leading to employment and that children are well cared for and prepared to enter school ready to learn. 120 Families Receiving Child Care Assistance 187 Children Receiving Child Care OTTER TAIL COUNTY - MINNESOTA 2019 HUMAN SERVICES ANNUAL REPORT REPORT SUSPECTED CHILD MALTREATMENT 218-998-8150 (Business Hours) 218-998-8555 (Sheriff Department-Holidays & Weekends) For Further Information Visit ottertailcountymn.us/department/human-services CHILDREN’S MENTAL HEALTH SERVICES Children’s Mental Health (CMH) programs are voluntary services that support children and adolescents experiencing severe emotional disturbance (SED), along with their family. The overall objective is to improve functioning within home and educational settings, and to support families in managing symptoms & behavior in the most inclusive environment possible. Otter Tail County Human Services provides CMH Case Management Services and contract with Lakeland Mental Health Center to do so as well. In CY 2019 100 children received CMH Case Management Services. ADULT MENTAL HEALTH SERVICES CHEMICAL DEPENDENCY SERVICES HOME & COMMUNITY BASED SERVICES AND LONG-TERM CARE SERVICES ADULT PROTECTION/ VULNERABLE ADULTSAdult Mental Health (AMH) programs support the overall objective of helping people with mental health issues live as independently as possible, be active, contribute to their community and have quality of life. The goal is to provide access to the right level of treatment at the right time, and thereby reduce the need for hospitalization. Otter Tail County Human Services provides AMH Case Management Services and contract with Lakeland Mental Health Center to do so as well. In CY 2018 203 people received AMH Case Management Services. CIVIL COMMITMENT (CIVIL COMMITMENT PROCESS) 87 Pre-petition Screenings for Commitment 69 Civil Commitment Hearings The purpose of Chemical Dependency Program Services at Otter Tail County is to provide Rule 25 Chemical Use Assessments to adults & adolescents, complete referrals for appropriate treatment, and authorize Consolidated Chemical Dependency Treatment Fund for eligible participants. This is a mandated service of local county social service and tribal agencies. PEOPLE SERVED IN 2019 982 Referrals for chemical dependency assessments were made to the Chemical Health Unit 635 Assessments assigned to CD workers 353 People referred & received CD treatment services CIVIL COMMITMENT 39 Pre-Petition Screenings for CD commitment 28 People Committed for Chemical Dependency Treatment People we serve: People with disabilities and Seniors Medical Assistance (MA) home care and Minnesota waiver programs pay for a range of medical and health care-related support services. These services enable low-income Minnesotans, who are elderly or who have disabilities, to live as independently as possible in their communities. Waivers refer to home and community-based services available under a federal Medicaid waiver as an alternative to institutional care. 529 people with disabilities received case management and services through the Disability Waiver programs. Home and community-based service waivers 367 seniors received case management and services through the Elderly Waiver/Alternative Care Grant/or Essential Community Supports. Home and community services MnCHOICES is an assessment and planning tool. It uses a person-centered planning approach to help people make decisions about long-term services and supports. This assessment is an in-person visit, usually where the person lives and there is no cost for the assessment. 2019 ASSESSMENTS 564 New assessments 682 Annual reassessment/eligibility updates State law protects adults who are particularly vulnerable to maltreatment and requires reports of maltreatment to be made to a centralized reporting center (MAARC) with subsequent screening and investigation by County and/or State agencies. Three types of reportable maltreatment are identified by Statute- abuse- physical, emotional or sexual; neglect- caregiver or self- neglect; and financial exploitation. IN CY2019: 443 MAARC Reports Reviewed 174 Screened in for Investigation REPORT SUSPECTED MALTREATMENT 844-800-1574 (24/7) HUMAN SERVICES 530 West Fir Avenue Fergus Falls, MN 56537 218-998-8150 For Further Information Visit ottertailcountymn.us/department/human-services May 6, 2020 Otter Tail County Board of Commissioners (via email) 515 West Fir Avenue Fergus Falls, MN 56537 Dear Commissioners: We would like to inform you that Pheasants Forever will soon be acquiring in fee title a 6.83-acre tract of land with funding from the Minnesota Outdoor Heritage Fund. This property is located in Section 5, Tumuli Township (131 North, Range 42 West). We have included an aerial photo that shows the location of this property. Pheasants Forever intends to donate the property to the U.S. Fish and Wildlife Service (Service) for management as a Federal Waterfowl Production Areas (WPA). The tract will be open to the public for hunting, fishing, wildlife observation and photography, along with environmental education and interpretation. The property will remain in perennial cover. The uplands may be re-seeded to a more diverse mixture of native grasses and wildflowers and any feasible wetland restoration will be completed fall of 2020. This property will benefit numerous grassland dependent wildlife species, including waterfowl, pheasants, and declining pollinators. Water storage, flood reduction, and water quality improvements are other values that will be accrued through this restoration work. We will work very closely with our neighbors to ensure there are no negative impacts to their property. In order to maintain the grassland ecosystem, common management activities you may see on this tract in the future include prescribed burning, conservation grazing or haying, and invasive plant control. The Service will be making annual Refuge Revenue Sharing Act payments in lieu of property taxes on this tract. The Service will also dispense a onetime Trust Fund payment to the county to help make up for tax revenue shortfalls. The county will be notified by letter when this payment is released. We hope you support our efforts to restore and conserve important soil, water, and wildlife resources on this property. If necessary, Pheasants Forever is available to discuss with the board this important project. Sincerely, Eran Sandquist, State Coordinator Neil Powers, Project Leader Pheasants Forever, Inc. and Quail Forever Fergus Falls Wetland Management District Exhibit A 0 0.40.2 Miles T131N R42W Sec. 5 T131N R42W Sec. 8 T131N R42W Sec. 4 T131N R42W Sec. 9 T132N R42W Sec. 32 T131N R42W Sec. 6 T131N R42W Sec. 7 T132N R42W Sec. 33T132N R42W Sec. 31 T131N R42W Sec. 18 F Nicholson WPA (Viger Tract)T131N, R42W, Sec. 5Tumuli TWPOtter Tail County Legend Nicholson WPA (Viger Tract) WPA Section_Lines ^_ Otter Tail County Land Acquisition Requested Information Purpose of Submission: County Board Notification Only 1. Identify the agency and division making the request for acquisition. Pheasants Forever, Inc., 1783 Buerkle Circle, St. Paul, MN 55110 2. Current state of property: a. 2019 property tax: $358.00 (statement attached) b. Total acreage of acquisition: 6.83 acres c. Tillable acreage: 0 d. Non-tillable acres and why: Grasses, marsh and brush. e. Cropping history last five years: The land has been in CRP. f. Unique characteristics? None. g. Prominent soil types: Sisseton-Esmond-Hendal complex (Class IVe) and Quam/Cathro muck (Class VIIIw). h. Noxious weed history: None. i. Located within a Shoreland Area? No. j. Contain a county ditch? No. k. Any wells onsite? No. l. Onsite septic systems? No. 3. Recorded Easements. a. Is property used to access any other property? No. b. Any tile or private drainage systems? No. c. Any existing easements? No. 4. What alternatives were considered to achieve your agency goals? In this case the land was to be sold in fee-title and a priority for both PF and USFWS to protect the existing habitat on the parcel. 5. Landowner’s reason(s) for selling property. Parcel is on the other side of I-94 from the rest of property; no agricultural value to landowner. 6. Funding. a. What are funding sources to acquire property? Lessard-Sams Outdoor Heritage Council; Otter Tail County Pheasants Forever. b. What payments can County expect to receive? The County will receive an annual refuge revenue sharing payment in addition to a one-time up-front trust fund payment to the county. The exact payments will be calculated upon transfer of parcel to USFWS which is estimated to be in two years. While the land is in PF ownership, we will pay the county the same taxes as the current owner. c. What are funding sources to maintain PILT and other payments? N/A 7. Proposed Purpose of Acquisition a. How will property be used/maintained? Public hunting; recreational. b. Do you plan on altering property: PF may be upgrading the current grass monoculture to a diverse warm season grass/flower mix which may include limited row crops to prep the soil bed. c. Do you plan on a parking area? We do not plan to add a parking area to this specific parcel. Access to the parcel will be available at the existing Nicholson WPA parking areas. 8. What environmental and public benefits do you expect to achieve with this purchase? Protect, enhance and restore migratory habitat for waterfowl and related species; protect, enhance, or restore existing wetland/upland complexes; public hunting, hiking, bird-watching, photography. 9. Maps. Attached. E OF INTERSTATE HIGHWAY #94 EX NE1/4SE1/4 & PT SE1/4SE1/4 N & RD R/W Bill#: 38289 42609ID#: R 60000050036000 RICHARD B VIGER 12598 US HIGHWAY 59 FERGUS FALLS MN 56537-8206 64,500 64,500 64,500 AG HMSTD 64,500 AG HMSTD RVL HMSTD RVL HMSTD 492.07 490.27 35.90 98.17 358.00 97.97 TUMULI TOWNSHIP OTTER TAIL COUNTY HRA 0544 219.01 54.08 45.74 3.57 50.28 358.00 358.00 358.00 34.30 358.00 55.74 33.94 358.00 214.42 32.47 6.75 Interest:Principal: Estimated Market Value Homestead Exclusion Taxable Market Value Classification Proposed Tax 358.00 First-half Taxes 179.00 Second-half Taxes 179.00 Total Taxes due in 2019 358.00 New Improvements Taxes Payable Year 2018 2019 Sect-05 Twp-131 Range-042 Expired Exclusions Improvements Excluded NOVEMBER 15 R 60000050036000 38289 179.00 AG HMSTD RVL HMSTD 42609 RICHARD B VIGER 12598 US HIGHWAY 59 RE TAX R 60000200183004 FERGUS FALLS MN 56537-8206 MAY 15 R 60000050036000 38289 358.00 179.00RVL HMSTD RICHARD B VIGER 12598 US HIGHWAY 59 RE TAX R 60000200183004 FERGUS FALLS MN 56537-8206 AG HMSTD 42609 21 Aerial of the Subject Approx. end of the public road 22 Topography Map 23 Soil Map OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 May 13, 2020 Meeting of the Otter Tail County Planning Commission was held on May 13, 2020 at 6:30 P.M.; the hearing was held via Go To Meeting due to the health pandemic and declared emergency in accordance with Minn. Stat. Sec. 13D.021. Roll Call: Members Present: Rod Boyer (6:35), Judd Fischer, Brent E. Frazier, Richard Gabe, Jack Rosenthal, Bruce Stone, David Trites, David Wass and Rick Wilson. Members Absent: None. Michelle Eldien represented the County Attorney's Office and Chis LeClair represented the Land & Resource Management Office. Minutes of April 8, 2020: A motion by Wass, second by Frazier to approve the April 8, 2020 / Revised April 14, 2020 Minutes as presented. Voting: All members in favor. “Johnson Addition to Thompson Beach” / Adam Johnson & Eric Johnson - Approved With Conditions: A Preliminary Plat titled “Johnson Addition to Thompson Beach”, consisting of 5 Single Family Residential Riparian Lots, 2 Blocks and a Conditional Use Permit Application (as stated by the Applicant on the Application): 1. Construct a road to County specs for proposed plat. 2. Reclaim material on existing easement with topsoil and seed. The proposal is located north & south of 23283 Thompson Beach Rd in Section 20 of Lida Township; Lake Lida (56-747), GD. Chris Heyer (Moore Engineering) represented the Application. All correspondence has been forwarded to the Planning Commission for review. Beck Boe had a question on her existing driveway and access to her property. Motion: A motion by Gabe, second by Rosenthal to approve as presented, provided: 1. The septic areas are fenced off for protection. 2. The subdivision regarding the Erbes property does not decrease it in area or waterfrontage and a Certificate of Survey is provided upon recording. 3. The road design must meet storm water requirements. 4. Construction of the road must meet the requirements of the road authority. Roll Call Vote: All Members in favor. “Pelican Developments II, LLC / MTE Holdings, LLC / Chris Schuler, Developer – Approved With Conditions: A Preliminary Plat of “Pelican Developments II, LLC”, consisting of 8 Single Family Residential Non-Riparian Lots, 1 Block. The proposal is located at 50577 County Hwy 9 in Section 11, Scambler Township; Pelican Lake (56-786), GD. Chris Schuler and Josh Pfeffer (Meadowland Surveying) represented the Application. All correspondence has been forwarded to the Planning Commission for review. Otter Tail County, Planning Commission May 13, 2020; Page 2 Motion – April 8, 2020: A motion by Trites, second by Rosenthal to table (at the Applicant’s request), to May 13, 2020 to allow the opportunity for the Developer to provide: 1. A plan that identifies shared approaches for Lots 1&2 and 3&4 and to designate 1 access for Lots 5, 6, 7, & 8. 2. Documentation from the road authority approving the proposed accesses. Material needs to be submitted to Land & Resource Management by April 24, 2020. Motion: A motion by Trites, second by Stone to approve as presented on the map dated February 27, 2020, provided the septic areas are fenced for protection; note the Assistant County Engineer of the Highway Department has approved the accesses off County Highway 9 as presented on the map. Roll Call Vote: Yes: Frazier, Rosenthal, Stone, Trites & Wilson; No: Boyer, Fischer, Gabe & Wass. Daryl & Maria Breitenfeldt – Approved With A Conditon: A Conditional Use Permit Application (as stated by the Applicant on the Application): Remove existing cabin, detached garage, and sleeping cabin. Build new walkout cabin with attached garage & deck. New well and septic system (permit #26167 issued). The proposal is located at 22105 Statesboro Dr, Section 31 of Girard Township; West Battle Lake (56-239), GD. Daryl Breitenfeldt represented the Application. All correspondence has been forwarded to the Planning Commission for review. Motion – April 8, 2020: A motion by Trites, second by Stone to table (at the Applicant’s request), to May 13, 2020 to provide the Applicant the opportunity to have a stormwater (retention) plan and a stabilization plan prepared by a professional. Material needs to be submitted to Land & Resource Management by April 24, 2020. Motion: A motion by Trites, second by Frazier to approve as presented, provided there isn’t any topographical alteration in the shore impact zone. Roll Call Vote: All Members in favor. Adjourn: At 7:28 P.M., Chairman Wilson set the Meeting. The next Meeting is scheduled for 6:30 P.M. on June 10, 2020. Respectfully submitted, Marsha Bowman Recording Secretary 2020/2021 All-Hazard Mitigation Plan Purpose The Federal Disaster Mitigation Act of 2000 (DMA 2000) established programs and funding: “to reduce the loss of life and property, human suffering, economic disruption, and disaster assistance costs resulting from natural disasters” A local government plan is required to maintain eligibility for FEMA hazard mitigation grant programs. In January 2019, the County Board agreed to participate in this planning process, through a grant (now received) by state emergency management. The agreement also provides coordination of this project by a consultant, also selected by the state (University of Minnesota, Duluth and sub-contracted planner.) Local participants (county, city, public, etc.) are required to provide a match/in-kind contribution equal to $11,250.00. We estimate this will easily be met through time spent on the project. Timeline Overview  22-Month total timeline (March 2020 – December 2021)  Most plans take 14-18 months.  Many tasks occur concurrently, others must be done in succession  Due to the COVID-19 Pandemic, timing for completing the update may be affected. If necessary, state emergency management (HSEM) will work to extend our project contracts with FEMA to accommodate an extended timeline. Stage 1 Tasks (4-5 months) April – August 2020 • Develop jurisdictional contact list • Disseminate & document News Release #1 • Hold & document Planning Team Meeting #1 • Complete Plans & Programs in Place Checklist • Conduct a Past Mitigation Action Review • Complete Capabilities Assessment • Complete Local Mitigation Surveys • Revisit prioritization of natural hazards that pose risk • Assist with provision of key data • Complete inventory of Critical Infrastructure Stage 2 Tasks (4-6 months) August – November 2020 • Develop 5-year Jurisdictional Mitigation Action Charts • Hazus hazard risk assessment for flooding • Develop hazard profiles for each natural hazard • Complete county profile sections and maps • Complete Draft Plan Stage 3 Tasks (2-3 months) December – February 2021 • EM review of Draft Plan • Hold & document Planning Team Meeting #2 • Finalize Mitigation Action Charts • Disseminate & document News Release #2 • EM coordination of plan review by stakeholders Stage 4 Tasks (2-3 months) March – May 2021 • Post-public review revisions made to plan (as necessary) • Draft Plan sent to HSEM for review & approval • Draft Plan sent to FEMA for review & approval Post-FEMA Approval Tasks (Unofficial) • Work with participating cities’ councils and the County Board to adopt the All-Hazard Mitigation Plan. Rave Prepare™ Extend the Reach of Your Resources Help Your Community Prepare and Respond with a Web-based, Citizen-Provided Access and Functional Needs Registry Automatically validates data to keep information up to date and prevents it from ever going stale. Collect citizen provided registry data online for easy analysis, planning, and emergency response. Give access to unlimited administrators across agencies to send the right actionable message to each individual based on their need or location. Rave Prepare, the leading access and functional needs registry, is proven to help emergency managers understand the individual needs in their community and enable more targeted communication before, during, and after a disaster. POWER OUTAGES Rapidly identify and locate individuals who have critical medical dependencies on electricity, such as ventilators, kidney dialysis, or medications requiring refrigeration. EVACUATIONS Locate those individuals who require assistance due to mobility limitations or transportation challenges and plan for any necessary transportation resources. TRANSPORTATION INTERRUPTIONS Determine which residents have critical needs such as kidney dialysis, home healthcare, and in-home oxygen requirements that will go unmet during a sustained transportation disruption. SHELTER RESOURCE PLANNING Obtain important information such as language spoken in advance of a disaster to provide resources the community will need during an incident requiring emergency sheltering. USE CASES 888-605-7164 sales@ravemobilesafety.com www.ravemobilesafety.com When an emergency occurs, leverage Rave Prepare’s interactive maps to send targeted alerts based on needs and location. Send the right actionable message to each individual rather than a broadcast notification. For example, you could send a poll question by text, email, and voice to your at-risk segment to determine their need and ask for a response. You can then generate a report to see the categorized responses each paired with the respondent’s real-time location. With unlimited administrators, all departments can leverage internal and external notifications for shift call outs, office closings, weather notifications and more. For routine internal communications, you can easily segment into unlimited groups (department, location, or any criteria you choose) and fully utilize Rave’s unlimited text, voice and email messaging. TARGETED TWO-WAY COMMUNICATIONS Collecting, updating, and managing registry information is expensive, time-consuming, and resource intensive. With Rave Prepare, information is provided and kept current by your residents. Because Rave Prepare leverages Smart911, a national database providing additional data for 9-1-1, individuals can use one online portal to sign up for Smart911 and opt-in to provide additional information to emergency managers. Because the database is national in scope, it facilitates interoperability on the local, regional, and national levels. Residents provide any information they wish to share during emergency planning, response, and recovery efforts. Emergency managers can customize and add questions, categories, or other data input fields to collect specific information for their jurisdiction. Information is stored in secure data centers where emergency managers can access it for better emergency planning and response. The information can be easily exported for use by other systems such as mass notifications or for tasks in incident management tools such as WebEOC. AUTOMATICALLY VALIDATED ONLINE DATABASE With Rave Prepare, residents submit medical information and access or functional needs through an online portal. During an incident, emergency managers can easily identify residents in need of assistance, communicate with them, and assign resources to send help. Rave Prepare enables you to plan ahead and proactively respond to disasters and other emergencies. ONLINE ACCESS AND FUNCTIONAL NEEDS REGISTRY “Rave’s database and interactive maps help our dispatchers easily and rapidly identify, communicate, and proactively assist those who most need our help.” THOMAS M. VALDEZ DEPUTY DIRECTOR OTTAWA COUNTY (MI) 911 Prevention Mitigation Preparedness Response Recovery RAVE PREPARETM INCIDENT MANAGEMENT AND RESPONSE Rave 911 Suite™ Improve 9-1-1 Efficiencies and Outcomes Critical Data and Communication for a Faster, More Effective Response Rave 911 Suite provides 9-1-1 telecommunicators and first responders powerful capabilities for handling, dispatching and responding to emergency calls more efficiently and effectively. Improve outcomes with community-provided personal and medical information Protect responders with greater insight into the people and buildings involved in the incident Resolve abandoned calls faster with text-from-911 Dispatch assistance more accurately with improved mobile caller location IMPROVED E911 LOCATION Locate mobile callers with additional location information DISPATCHER-INITIATED TEXTING Call takers can initiate two-way text messaging with mobile phone callers SEARCHABLE CRITICAL INFRASTRUCTURE DATABASE Facility managers provide critical facility information, including floor plans, alarm information, utility shutoffs, AED locations and much more, through Rave Facility™ FREQUENT CALLER MONITORING Flag callers and leave secure notes for greater insight and decision-making SMART911® CALLER DATA Community members can provide key information, including addresses, photos, medical conditions and much more, through Smart911 888-605-7164 sales@ravemobilesafety.com www.ravemobilesafety.com Rave 911 Suite provides more precise and actionable caller location data than any other technology in the country. Call takers and first responders can view device location or citizen-provided addresses on incoming mobile emergency calls through facility data, Smart911 Safety Profiles and a partnership with RapidSOS. ENHANCED MOBILE CALLER LOCATION Call takers can initiate two-way text-from-911 conversations with any mobile caller. If an emergency caller is nonverbal and disconnected, or has poor coverage, 9-1-1 call takers can easily contact them to send help or verify accidental dials. Text-from-911 has been especially effective in dangerous situations where the victim was afraid to talk, such as incidents of domestic violence, a home invasion or a suicidal caller. Two-way text messaging capabilities in these incidents provided additional information to safely send first responders to the scene before further escalation. TEXT-FROM-911 FOR FASTER CALL RESOLUTION Residents can download the Smart911 app for free to create a safety profile and receive targeted alerts. In the app, community members can update their information in real time and receive community and weather alerts based on their location, including alerts from the National Weather Service. GREATER REACH WITH A MOBILE APP PROTECT RESPONDERS WITH COMMUNITY PROVIDED DATA “Rave’s capabilities have revolutionized our response process. The chat feature alone is lifesaving in all situations in which the caller is unable to speak.” TIM SMITH, EXECUTIVE DIRECTOR OTTAWA COUNTY, MICH. 911 (RETIRED) First responders are better equipped to respond to an emergency when they have key information about the response. Community members can create free online profiles for their family or a facility, which provides crucial additional information to call takers. Community members can create a safety profile to provide phone numbers, home and work addresses, family member information, photos, medical conditions, disabilities and even pet information. Facility managers can create a Rave Facility profile to provide accurate site details, such as floor plans, key personnel, utility shutoff locations, hazardous material and AED locations during 9-1-1 calls, as well as part of a searchable critical infrastructure database. FARMLAND LEASE PHELPS MILL COUNTY PARK THIS LEASE AGREEMENT (hereafter "Lease") is entered into this o/ fl, day of April 2020, by and between Otter Tail County, (hereafter "Lessor") and, Dary] Tysdal (hereafter "Lessee"). In consideration of the covenants and promises made herein, the parties agree as follows: 1.Leased Premises. Lessor hereby leases and Lessee hereby accepts and rentsapproximately 46.5 acres of hay field farmland located in Phelps Mill County Park at 29283 Co Hwy 45, Underwood, Minnesota (hereafter the "Leased Premises), said Leased Premises is situated in the Southeast Quarter (SE¼) of the Southwest Quarter (SW¼) and Government Lot 3 of Section 26, Township 134 North, Range 41 West of the 5th Principal Meridian in the Maine Township, County of Otter Tail, State of Minnesota. See Exhibit "A". 2.Termination. This lease is for a term of one (1) haying season beginning on April 1, 2020,and ending on November 30, 2020, unless sooner terminated under the provisions of this Lease. 3.Rent. Lessee agrees to pay to the Lessor as rent for the Leased Premises a lump sum of Two thousand, two hundred, one and 99/100 Dollars ($2,201.99) for the hay field farmland per season. The rent shall be paid in two equal installments, the first being due and payable on or before June 1, 2020 and the second being due and payable on or before November 1, 2020. 4.Use of Premises. Lessee agrees during the term of this Lease to use and occupy thepremises only for the purpose of cutting, baling and temporarily storing hay. No part of the Leased Premises shall be used for a purpose which is illegal, offensive, or which may cause cancellation of any insurance policy covering the premises. The Lessee is responsible for the control on any noxious weeds in the hay field areas. Use of any herbicide will be coordinated with and approved by the Lessor. All hay shall be removed from the Leased Premises by November 30, 2020. 5.Facilities. Lessee agrees not to remove any dirt from the Leased Premises. 6.Condition of Premises upon Termination. Lessee has examined and knows the conditionof the Leased Premises and agrees that it is suitable for Lessee's needs. On the last day of the term of this Lease or on the sooner termination thereof, Lessee shall peaceably surrender the Leased Premises in as good condition as when received, except for reasonable wear and tear and except for damage which Lessor is obligated to repair. 7.Condition of Premises During Lease Term. The Lessee, during the term of this Lease,shall, at its expense, keep said leased premises in good condition. 8.Alterations and Modifications. Lessee shall not make any alterations or modifications tothe Leased Premises. 9.Subletting and Assignment. Lessee shall not have the right to assign this Lease or subletthe premises or any portion thereof without the written consent of Lessor. l:\ENG_SHR\PHELPS Mlll\Farmland Lease\Farmland Lease 2020-Tysdal final 3-18-2020.docx Page 1 of 6 10.Insurance. Lessee shall provide insurance coverage for the Leased Property. TheLessee shall maintain insurance to cover liability from operations under the Lease Agreement, whether such operations are by the Lessee or by anyone directly or indirectly employed under the Lease Agreement. The Lessee shall provide the following minimum limits of liability: (a)$200,000-Per occurrence,(b)$200,000-Annual aggregate,( c)$200,000 -Annual aggregate applying to Products and Completed Operations,(d)$50,000-Fire damage, and(e)$5,000-Medical expense (any one person per occurrence). The liability limits specified above are the minimum limits required, and any and all additional limits provided to the Lessee will be available on an excess, umbrella or other basis to the Additional Insured for any and all covered claims. An excess or umbrella liability policy may be used in conjunction with primary coverage limits to meet the minimum limit requirements. Lessee shall, at its own cost and expense, maintain general liability insurance, insuring against claims for bodily injury, death or property damage occurring in or about the Leased Premises. 11.Lessee's Access to Property. As a part of the agreement Lessor agrees to allow Lesseeunlimited access to the hay field farmland. Access to the hay fields will be through the field approach north of the building site as shown on Exhibit "A". 12.Lessor's Access to Leased Premises. Lessee shall allow Lessor and/or Lessor's agentsor employee's unlimited and unrestricted access to the Leased Premises. 13.Event Parking on Leased Premises. Lessee shall allow the Lessor's and Phelps MillCoW1try1s agents or staff unlimited and unrestricted access to the Leased Premises for the following two events to be held at Phelps Mill County Park: 2020 Governor's Fishing Opener Picnic and the annual Phelps Mill Festival. The Lessor will be holding the 2020 Governor's Fishing Opener Picnic on Friday, May 8, 2020 and Phelps Mill Country will be holding the annual Phelps Mill Festival on Saturday and SW1day, July 11 and 12, 2020 with festival set up on Friday July 10. The east hay field on the Leased Premises, approximately 14.3 acres, will be used as the Parking Area for both events. The hay in the area designated as East Hay Field (Festival Parking Area) on Exhibit "A" of this Lease will be cut by Phelps Mill CoW1try's agents approximately 4 to 8 days prior to the Phelps Mill Festival. With these two events it is anticipated that no haying would occur prior to the Phelps Mill Festival, however, the Lessee shall have the option to cut and bale the hay in this area as part of this Lease Agreement prior to Phelps Mill Country's agents cutting the hay for the Phelps Mill Festival. A request to cut and bale the hay shall be made in writing at least two weeks before the hay is scheduled to be cut by Phelps Mill Country's agents. Any bales produced shall be removed from the site or moved to the edge of the hay field prior to the Phelps Mill Festival. The Lessee shall fully cooperate with Lessor and Phelps Mill Country in preparing for and conducting these events. 14.Indemnification. Lessee agrees to indemnify and hold Lessor harmless from any andall liability arising from Lessee's use of the Leased Premises, including but not limited to payment l:\ENG_SHR\PHElPS MILL\Farmland Lease\Farmland Lease 2020 -Tysdal final 3-18-2020.docx Page 2 of 6 of Lessor's reasonable attorneys' fees and expenses. Lessee so agrees to indemnify and hold Lessor harmless as a result of any claim, loss of damage or liability or expense arising out of or resulting from any affirmative act, negligence, or omission of the Lessee or their agents, contractors, subcontractors, or employees. Lessee agrees to furnish Lessor with a certificate of general liability coverage, which names the Lessor as an Additional Insured. 15.Notice. All communications, demands, notices, or objections permitted or required tobe given or served under this Lease shall be in writing and shall be deemed to have been duly given or served if delivered in person to the other party or mailed and addressed to the other party to the address set forth next to that party's signature at the end of this Lease. Any party may change its address by giving notice in writing, stating its new address, to any other party as provided in the foregoing manner. Commencing on the tenth day after the giving of notice, the newly designated address shall be that party's address for the purposes of all communications; demands, notices, or objections permitted or required to be given or served under this agreement. For the Lessor: Otter Tai] County Engineer Otter TaiJ County Highway Department 505 South Court Street, Suite 1 Fergus Falls, MN 56537 (218)998-8470 For the Lessee: Dary] Tysdal 24480 Co Hwy 1 Fergus Falls, MN 56537 (218)731-723716.No Partnership, Joint Venture, or Fiduciary Relationship Created Hereby. Nothingcontained in this Lease shall be interpreted as creating a partnership, joint venture, or relationship of principal and agent between the Lessor and the Lessee, it being understood that the sole relationship created hereby is one of landlord and tenant. 17.Cumulative Rights. No right or remedy herein conferred on or reserved to the Lesseeor the Lessor is intended to be exclusive of any other right or remedy provided by law, but each shall be cumulative in and in addition to every other right or remedy given herein or elsewhere or hereafter existing at law or in equity or by statute. 18.Attorneys' Fees. If any action at law or in equity shall be brought in court to recoverany rent under this Lease or for or on account of any breach of or to enforce or interpret any of the covenants, terms, or conditions of this Lease or for the recovery of the possession of the premises, the prevailing party shall be entitled to recover from the other party as part of the prevailing party's costs its reasonable attorneys' fees, the amount of which shall be fixed by the court and shall be made a part of any judgment or decree rendered. 19.Successors and Assigns. Except as otherwise specifically provided for herein, thisLease shall be binding on and shall inure to the benefit of the parties hereto and their respective assigns and successors. 20.Amendment, Modification, or Waiver. No amendment, modification, or waiver of anycondition, provision, or term of this Lease shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or its duly authorized representative, and specifying l:\ENG_SHR\PHELPS MILL\Farmland lease\Farmland Lease 2020-Tysdal final 3-18·2020.docx Page 3 of 6 with particularity the extent and nature of such amendment modification, or waiver. Any waiver by any party of any default of another party shall not affect or impair any right arising from any subsequent default. 21.Severable Provisions. Each provision, section, sentence, clause, phrase, and word ofthis Lease is intended to be severable. If any provision, section, sentence, clause, phrase, and word hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Lease. 22.Entire Agreement. This Lease, including all exhibits, contains the entire understandingof the parties hereto with respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to the subject matter. No representations, Warranties, undertakings, or promises, whether oral, implied, written, or otherwise, have been made by either party hereto to the other unless expressly stated in this Lease or unless mutually agreed to in writing between the parties hereto after the date hereof, and neither party has relied on any verbal representations, agreements, or understandings not expressly set forth herein. 23.Captions, Headlines, or Titles. All captions, headings, or titles in the paragraphs orsections of this Lease are inserted for convenience of reference only and shall not constitute a part of this Lease as a limitation of the 'scope of the particular paragraphs or sections to which they apply. 24.Minnesota Law. This Lease shall be construed and enforced in accordance with thelaws of the State of Minnesota. l:\ENG_SHR\PHELPS MILL\Farmland Lease\Farmland Lease 2020-Tysdal final 3-18-2020.docx Page 4 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Lease the day and year first above written. Lessor: ST A TE OF MINNESOTA ) ) ss COUNTY OF OTTERTAIL) COUNTY OF OTTER TAIL By ______________ _ Leland R. Rogness, County Board Chair By ______________ _ Nicole Hansen, County Board Clerk The foregoing instrument was acknowledged before me this ____ day of ________ , 2020, by Leland R. Rogness and Nicole Hansen, the County Board Chair and County Board Clerk of Otter Tail County, Lessor. Lessee: ST A TE OF MINNESOTA ) ) ss COUNTY OF OTTER TAIL ) Notary Public ByaN: Daryl Tysdal, Lessee The foregoing instrument was acknowledged before me this v/·M day ofBpvif ,2020,byDarylTysdal,Less�� /� THIS INSTRUMENT WAS DRAFTED BY: Otter Tail County Highway Department 505 South Court Street, Suite I Fergus Falls, MN 56537-2757 {218) 998-8470 Gra Publi�v i NI l:\ENG_SHR\PHELPS MILL\Farmland Lease\Farmland Lease 2020-Tysdal final 3-18-2020.docx Page 5 ofG l:\ENG_SHR\PHELPS MILL\Farmland Lease\Farmland Lease 2020-Tysdal final 3-18-2020.docx Page 6 of 6 May 13, 2020 OTTER TAIL COUNTY PREPAREDNESS/REOPENING PLAN Otter Tail County is committed to providing a safe and healthy workplace for all our employees and customers. To ensure that, we have developed the following COVID-19 Preparedness/Reopening Plan in response to the pandemic. Managers and employees are all responsible for implementing this plan. Our goal is to mitigate the potential transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our staff, management, and the public. Only through this cooperative effort can we establish and maintain the safety and health of our workplace. Otter Tail County will consider the health of all employees and the public as we move forward with reopening offices for public on-site access while applying best practices for social distancing in the workplace. This document will incorporate preparedness and reopening the buildings to the public as well as bringing employees back to their worksites. Employees are responsible for implementing and complying with all aspects of this COVID-19 Preparedness/Reopening Plan. EMPLOYEES: SCREENING AND POLICIES Employees have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess an employee’s health status prior to entering the workplace and for employees to report when they are sick or experiencing symptoms. Otter Tail County has implemented leave policies that promote employees remaining at home when sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. Please find policies specifically related to this public health emergency on the employee dashboard. Reduce Transmission Among Employees Employee Exhibits Signs and Symptoms of COVID-19: a. Employees will be trained and required to follow the attached COVID-19 Guidelines and Employee Screening Tool, attached as Appendix A, including taking their temperature before reporting to work. b. Employees that have symptoms (i.e., fever, cough, shortness of breath, chills, muscle pain, sore throat and new loss of taste or smell) should notify their supervisor and stay home. Sick employees should follow CDC and MDH recommendations which generally provide to stay at home for at least 10 days and for 3 days without a fever, whichever is longer, and call their healthcare provider about testing. Consult CDC and MDH for most recent information. Additionally, if an employee is being advised by a medical provider, that recommendation should also be followed. Based on CDC guidelines, employees are not required to provide a return to May 13, 2020 work statement from a doctor to allow medical providers to concentrate on treating those with COVID-19 and it may be difficult for an employee to obtain one. c. If an employee is at work and exhibiting COVID-19 symptoms as referenced above, the employee should be promptly sent home and asked to call their healthcare provider about testing. The employee should be asked to identify all individuals he/she was in close contact (within six feet) for at least one hour during the prior 48-hour period (for additional information, review the CDC’s definition of close contact). It may be determined appropriate for employees in close contact may be sent home. Additionally, if an employee tests positive for COVID-19, MDH will conduct a contact investigation and employees may be notified if they had possible exposure to COVID-19 in the workplace. To protect privacy as required by state and federal law, Otter Tail County will not identify, by name, an individual who has contracted the virus. Employee Having Exposure to COVID-19: If an employee may have had exposure to a person with suspected or confirmed COVID-19, that employee should remotely work for at least 14-days and monitor for symptoms as recommended by CDC and MDH. If an employee cannot remote work because he/she is part of the critical infrastructure and may have had exposure to a person with suspected or confirmed COVID-19, the CDC has set forth guidelines to ensure continuity of operations while allowing the employee to work. The guidelines include pre-screening, regular monitoring, wearing a mask, social distancing, and disinfecting and cleaning workspaces. While social distancing, employees should maintain six feet and practice social distancing as work duties permit in the workplace. Also, maintain physical distance when taking breaks including avoid congregating in the break room. Best Practices to Mitigate Spread: a. Temperature: Employees will take their temperature before reporting to work. If the employee’s temperature is over 100.4 degrees, has a fever or feels feverish, employee will notify their supervisor and is not to report to work. If able, the employee can remotely work. b. Handwashing: Basic infection prevention measures are being implemented in our workplaces at all times. Employees are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to mealtimes, and after using the restroom. Hand sanitizers are also available throughout the building but should not take the place of regular handwashing if possible. c. Respiratory Etiquette: Employees are instructed to cover their mouth and nose with their sleeve or tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. Tissues used should be disposed of in the trash with handwashing or sanitizing immediately afterward. d. Social Distancing: Social distancing is being implemented in the workplace through the following engineering and administrative controls being considered: Remote working, staggered shifts to reduce the number of employees in the workplace at one time; maintaining six feet apart between employees and co-workers, and employees and the public using signage or May 13, 2020 instructions; regulating number of employees in county vehicles; and support communications plans to address employee concerns. Cloth masks have been made available to employees. Partitions will be used at front desks and for employees having face-to-face interviews or meetings with clients. Employees can have customer interactions through drop-off, pickup or delivery if it can be done safely. During this pandemic, employees, visitors, and the public are prohibited from gathering in groups. Additionally, refrain from gathering in confined areas such as breakrooms, hallways, and small meeting rooms. Where able, do not share phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment. If sharing equipment, ensure proper cleaning and disinfecting between employees. e. Sanitizing and Cleaning: Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, and areas within the work environment. Employees should regularly clean high-touch areas in their workstations such as phones, keyboards, touch screens, and controls. Facilities employees will continue regular cleaning of common areas. If an employee develops COVID-19 symptoms while at work, the work area will be immediately cleaned and may be unavailable for access by others to mitigate exposure to other employees. f. Facemasks: Employees will wear cloth face coverings in work settings where other physical distancing measures will be difficult to maintain. Situations where social distancing is difficult includes small common areas such as coffee counters within departments, hallways, and small meeting rooms. Employees will also wear cloth face coverings when engaging with the public. Wearing a cloth face covering is not a substitute for maintaining social distancing, which is one of the best ways to prevent disease transmission. Please see Face Mask FAQs for further information regarding face masks. g. County Vehicles: One person per vehicle should be practiced as much as possible to minimize the spread of COVID-19. If you must travel with another person, such as a client or to transport children, follow CDC guidance for rideshare such as wearing a cloth face covering, passengers sitting in the back of the vehicle, and do not transporting those with symptoms if possible. County vehicles should be cleaned before and after employee use, particularly if the vehicle is shared with other employees. At a minimum, clean and disinfect commonly touched surfaces in the vehicle. Other guidance is found on the CDC website. h. Communication and Training: The Preparedness/Reopening Plan will be available to all employees through the Employee Dashboard. Training will be provided to employees and supervisors will monitor how effectively these policies are being implemented. This plan will be updated as determined necessary. PHASE I: REOPENING Otter Tail County will be reopened in phases and the buildings will remain locked during Phase I, which will begin on *****. This guide is a general overview of expectations during reopening buildings and each department will develop its own Preparedness/Reopening Plan, specifically identifying services that will May 13, 2020 require public access to the buildings for face-to-face engagements with employees. The main objective of the phased plan is to keep our citizens and employees safe and healthy while gradually reopening County services. Related strategies include the following: All buildings remain closed to general walk-in traffic during Reopening Phase I. The public is encouraged to access services virtually, online or by phone. Service by appointment only and building escort will be offered for certain services that cannot be completed via other methods or are difficult to complete online due to lack of electronic solution, complexity of transaction, or customer barrier to accessing the service line. Electronic processing of documents and applications, and delivery of services via virtual methods are continued and increased where possible. Methods for effective virtual service delivery will continue. It is recognized that some individuals are limited in their ability to access services via technology and departments will accommodate their needs to ensure services are received. Physical spaces are appropriately prepared (room arrangements to support social distancing, protective barriers installed, enhanced cleaning protocols continued, etc.) Employees continue to work remotely where effective service delivery can be provided through remote work arrangements. Appointment Scheduling Public access to visit County facilities will be by appointment-only services. Screening will be given to individuals accessing the building and they will also be asked to wear a cloth face covering/mask (recognizing that face masks are not recommended for everyone such as children under age 2 or those who have trouble breathing). Also, encourage that the building is accessed by only those individuals that are necessary. Those needing to enter the building will be screened. When appointments are made, the following script should be followed to ensure the individual is aware of the screening tool, that the appointment is limited to only necessary individuals attending, and that a face mask should be worn to the appointment. If they do not bring a mask, we will offer a disposable one. In the interest of the health and safety of the public and staff during this pandemic, do not visit a County facility for an appointment if you have had any of the following in the last 10 days: a fever of 100.4 degrees Fahrenheit or higher, shortness of breath, new muscle aches, new sore throat, or a new or increased cough OR if you have had close contact with someone that was diagnosed or suspected to have COVID-19 within the last 14-days. Due to the COVID-19 pandemic, we need everyone (who is able) seeking appointment services to visit our facilities wearing a cloth covering or mask. Who needs to attend the appointment with you and are they free of symptoms? Are you, and anyone who will be with you, able to wear a cloth face mask or covering to your appointment? (If the visitor is unable to wear a mask or refuses to wear a mask, discuss alternatives as well as whether it is necessary to request supervisor assistance to determine how best to proceed.) May 13, 2020 Each department is responsible to ask health screening questions as set forth above. Additionally, employees are to use the screening tool (attached as Appendix B) for the public at the time of their appointment. Screening questions will also be posted on the entrance doors. At the time of the appointment, a staff member from the Department will meet the public member or client at the front door of the building and review the screening tool with them prior to allowing access to the building. If the visitors are experiencing any symptoms, the appointment should be rescheduled. Individuals entering the buildings should wash their hands or sanitize upon entrance to the building. Employees should offer disposable masks if not being worn by the individual. If the person is unable to wear a mask or refuses to wear a mask, you may need to consider alternatives. During the appointment, staff should wear a face mask and practice social distancing. When the appointment has ended, the visitors will be escorted out of the building by staff. After the appointment employees may be responsible for cleaning the area. Facilities will clean as well but may not be available during regular work hours to sanitize an area used for an appointment. Appendix A May 11, 2020 Otter Tail County is committed to providing a safe and health work environment for employees. This screening tool is required for all employees to follow prior to reporting to work. Additionally, if any symptoms develop while an employee is at work, supervisors are to be notified and the employee will be asked to go home. Screening Have you had any of the following symptoms that you cannot attribute to another health condition? 1) Please answer “Yes” or “No” to each question. Do you have: o Fever (100.4 F or higher), or feeling feverish? o Chills? o A new cough? o Shortness of breath? o A new sore throat? o New muscle aches? o New headache? o New loss of smell or taste? If symptoms develop prior to reporting to work, notify your supervisor and do not report to your worksite. If you work remotely, notify your supervisor, and you can continue working if able. If symptoms develop while at work, notify your supervisor immediately. 2) Have you come into close contact (within 6 feet) with someone who has a laboratory confirmed COVID-19 diagnosis or that has self-isolated due to fever or symptoms of respiratory illness in the past 14 days? ☐Yes ☐No If you answered “Yes” to this question, notify your supervisor. It will be necessary to determine whether you should be quarantined in accordance with CDC recommendations for employees . *If you need public health guidance, please call x8320 Appendix B May 13, 2020 Otter Tail County is limiting public access to all county buildings to appointment in their Phase I Reopening. Employees scheduling a face to face appointment with the public are required to follow the guidelines and use the screening tool. If required by your department, discuss with your supervisor and document the client screening tool. The following screening must be used when proceeding with the face-to-face contact: I. Complete screening prior to making an appointment, via phone call and timely (e.g. the day of the visit). a. Make it known that these questions are being asked to all people that are served to protect the health of client and you to minimize the risk of spreading illness. b. Tell the person that if you are able to meet with them you will need to ensure 6 feet social distancing from them during the appointment and will not be able to shake their hand, hold their children, or come in close personal contact. They will also be required to use a face covering during the appointment. Tell the person it is not personal, that you are just following the guidelines. Screening Have you had any of the following symptoms that you cannot attribute to another health condition? 1) Please answer “Yes” or “No” to each question. Do you have: o Fever (100.4 F or higher), or feeling feverish? o Chills? o A new cough? o Shortness of breath? o A new sore throat? o New muscle aches? o New headache? o New loss of smell or taste? 2) Have you come into close contact (within 6 feet) with someone who has a laboratory confirmed COVID-19 diagnosis or that has self-isolated due to fever or symptoms of respiratory illness in the past 14 days? ☐Yes ☐No Based on the screening, use the guidelines below: I. If the person answers yes to any of the questions, tell them you are unable to meet face-to-face with them currently. Offer to meet with them over the phone, utilize secure email for correspondence, etc. II. If the person reports no symptoms, no close contact (within 6 feet) with someone who has a laboratory confirmed COVID-19 diagnosis or that has self-isolated due to fever or symptoms of Appendix B May 13, 2020 respiratory illness in the past 14 days, you may schedule an appointment with the following guidelines: a. Put on a face covering or mask. Use other PPE as indicated. b. Only use what you need to do your visit. c. Ensure social distancing of at least 6 feet. d. Perform hand hygiene (wash hands for 20 seconds or use an alcohol-based sanitizer that contains 60 to 90% alcohol, before and after your appointment. e. Discard PPE and clean equipment used during the appointment (electronic pens, pens, other equipment) *If you need public health guidance, please call x8320