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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 05/05/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Tuesday, May 5, 2020 8:30 a.m. Government Services Center & Via Live Stream 515 West Fir Avenue, Fergus Falls, MN SUPPORTING DOCUMENTS 2.1 Draft Otter Tail County Board Minutes for Special Meeting 04.28.2020 2.2 Otter Tail County Bills-Warrants for 05.05.2020 2.3 NG9-1-1 CPE Federal Grant Funds 3.0 Supported Housing Development 3.0 Adult Foster Care Licensing Cooperative Agreement 8.0 Auditor-Treasurer Items 9.0 Highway Items 10.0 Precious Plastics Use Agreement COMMISSIONER'S VOUCHERS ENTRIES4/30/2020 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:34:51PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-149-000-0000-6354 2,013.27 UNIT 1803 REPAIRS 13581 Insurance Claims N 01-061-000-0000-6406 105.56 A2RJVV5AA0WI1P ADAPTER CABLES 1NG1-FWHP-9W4D Office Supplies N 01-122-000-0000-6406 64.52 A2RJVV5AA0WI1P BLUETOOTH KIT 16KG-RQ9P-1CW4 Office Supplies N 02-103-000-0000-6369 2,039.88 A2RJVV5AA0WI1P SURFACE DOCKS 1CGV-LK1F-33DK Miscellaneous Charges N 02-103-000-0000-6369 12,568.28 A2RJVV5AA0WI1P SURFACE PROS 1JLK-JNGJ-7XMQ Miscellaneous Charges N 01-043-000-0000-6406 11,502.71 ACCT ASB-98746 TAX STATEMENTS 4631000 Office Supplies N 01-149-000-0000-6210 15,072.26 ACCT ASB-98746 TAX STATEMENTS 4631000 Postage & Postage Meter N 50-000-000-0000-6290 19.54 ACCT 160002035 1602007251 Contracted Services N 50-390-000-0000-6290 19.53 ACCT 160002035 1602007251 Contracted Services.N 50-399-000-0000-6290 32.06 ACCT 160002035 1602007251 Contracted Services.N 50-000-000-0130-6290 19.50 DRINKING WATER 3514 Contracted Services.N 50-000-000-0110-6290 10.00 COOLER RENT 3561 Contracted Services.N 50-000-000-0130-6290 10.00 COOLER RENT 3686 Contracted Services.N 01-250-000-0000-6491 235.60 ACCT OTTMN0 DISPOSABLE CUFFS UT1000531525 Jail Supplies N 10-302-000-0000-6350 350.00 SERVICE Maintenance Contractor N 11409 ABRA MN FERGUS FALLS 2,013.2711409 14386 AMAZON CAPITAL SERVICES INC 14,778.2414386 12018 AMERICAN SOLUTIONS FOR BUSINESS 26,574.9712018 13620 AMERIPRIDE SERVICES INC 71.1313620 1755 BEN HOLZER UNLIMITED WATER LLC 39.501755 262 BOB BARKER COMPANY INC 235.60262 9948 BOWERS/ROBERT 350.009948 11652 BOYER/RODNEY Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 2 Transactions 3 Transactions 3 Transactions 1 Transactions 1 Transactions ABRA MN FERGUS FALLS AMAZON CAPITAL SERVICES INC AMERICAN SOLUTIONS FOR BUSINESS AMERIPRIDE SERVICES INC BEN HOLZER UNLIMITED WATER LLC BOB BARKER COMPANY INC BOWERS/ROBERT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-124-000-0000-6140 225.00 PER DIEM 4/8/20 Per Diem Y 01-124-000-0000-6330 98.90 MILEAGE 4/8/20 Mileage Y 50-390-000-0000-6300 307.00 DOOR/HINGES/LEVER 191288 Building And Grounds Maintenance N 50-399-000-0000-6300 307.00 DOOR/HINGES/LEVER 191288 Building And Grounds Maintenance N 10-304-000-0000-6306 770.28 REPAIR 44361 Repair/Maint. Equip N 01-201-000-0000-6304 80.93 UNIT 1805 BATTERY CONTACTORS 5482 Repair And Maintenance N 01-201-000-0000-6304 145.75 UNIT 1609 PLATE WARNING LIGHT 5483 Repair And Maintenance N 01-122-000-0000-6304 48.74 UNIT 15510 OIL CHANGE 055672 Repair And Maintenance N 01-127-000-0000-6406 21.84 ACCT 2189988310 INK 447428 Office Supplies N 01-201-000-0000-6406 23.64 ACCT 2189988555 POWER DUSTERS 447455 Office Supplies N 01-250-000-0000-6406 116.16 ACCT 2189988556 SUPPLIES 447458 Office Supplies N 10-304-000-0000-6572 129.00 TIRE REPAIR 76731 Repair And Maintenance Supplies N 01-013-000-0000-6262 1,530.95 56-JV-19-15 J MEEK 19302 Public Defender N 01-013-000-0000-6262 242.95 56-JV-19-3651 A NOOR 19358 Public Defender N 323.9011652 2307 CENTRAL DOOR & HARDWARE INC 614.002307 8930 CERTIFIED AUTO REPAIR 770.288930 9087 CODE 4 SERVICES INC 226.689087 32655 COLLEGE WAY AUTO 48.7432655 32603 COOPER'S OFFICE SUPPLY INC 161.6432603 33013 DICK'S STANDARD 129.0033013 16029 DUTCHER & PASCHKA PA 1,773.9016029 Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions 2 Transactions BOYER/RODNEY CENTRAL DOOR & HARDWARE INC CERTIFIED AUTO REPAIR CODE 4 SERVICES INC COLLEGE WAY AUTO COOPER'S OFFICE SUPPLY INC DICK'S STANDARD DUTCHER & PASCHKA PA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-250-000-0000-6526 112.05 CUFFS/CASE/KEY/BELT KEEPER 4/15/20 Uniforms N 50-399-000-0000-6304 12.99 ACCT 13050 FLAP DISCS 772336 Repair And Maint-Vehicles N 10-303-000-0000-6278 1,097.50 GLACIAL EDGE TRAIL AMENDMENT 34788 Engineering & Hydrological Testing N 14-801-000-0000-6687 5,393.75 PRIVACY FENCING 5659 Chemical Dependency Facility Curr Year N 50-000-000-0170-6863 615.00 LEACHATE HAULING 4/22-23/20 42922 Leachate Disposal N 01-201-000-0000-6433 218.87 ACCT 262625 SANITIZER 505097 Special Medical N 14-250-000-0000-6687 27,420.00 LIGHT FIXTURES 10875 Equipment-Current Year N 01-112-000-0000-6572 500.45 ACCT OTT100 ACTUATOR 116060 Repair And Maintenance Supplies N 01-124-000-0000-6140 225.00 PER DIEM 4/8/20 Per Diem Y 01-124-000-0000-6330 110.40 MILEAGE 4/8/20 Mileage Y 16075 EVAVOLD/SHEYENNE 112.0516075 373 FARNAM'S GENUINE PARTS INC 12.99373 32679 FERGUS FALLS/CITY OF 1,097.5032679 5322 FERGUS HOME & HARDWARE 5,393.755322 2153 FERGUS POWER PUMP INC 615.002153 6922 FOREMOST PROMOTIONS 218.876922 7797 FRAZEE ELECTRIC INC 27,420.007797 2 G & R CONTROLS 500.452 12835 GABE/RICHARD B 335.4012835 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions EVAVOLD/SHEYENNE FARNAM'S GENUINE PARTS INC FERGUS FALLS/CITY OF FERGUS HOME & HARDWARE FERGUS POWER PUMP INC FOREMOST PROMOTIONS FRAZEE ELECTRIC INC G & R CONTROLS GABE/RICHARD B Otter Tail County Auditor HEALTHCARE ENVIRONMENTAL SERVICES INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6526 48.27 SHOES Uniforms N 10-302-000-0000-6512 655.38 SUPPLIES 1642866 Culverts N 01-112-109-0000-6572 90.00 ACCT OT SHERIFF HOLDING TANK 26344 Repair And Maintenance Supplies N 01-112-109-0000-6572 90.00 ACCT OT SHERIFF HOLDING TANK 26459 Repair And Maintenance Supplies N 01-250-000-0000-6432 130.20 ACCT 325 WASTE DISPOSAL 55810 Medical Incarcerated N 50-390-000-0000-6300 71.98 SUPPLIES FOR REMODEL 4/29/20 Building And Grounds Maintenance N 50-399-000-0000-6300 71.98 SUPPLIES FOR REMODEL 4/29/20 Building And Grounds Maintenance N 02-612-000-0000-6140 225.00 PER DIEM 3/12/20 Per Diem Y 02-612-000-0000-6330 117.60 MILEAGE 3/12/20 Mileage Y 10-304-000-0000-6572 131.47 SUPPLIES OT07309 Repair And Maintenance Supplies N 10-302-000-0000-6572 195.00 SUPPLIES 1013 Repair And Maintenance Supplies N 01-041-000-0000-6406 9.30 C103279 COUNTERFEIT PEN DETECT 2959127 Office Supplies N 15525 HAMAN/LOREN 48.2715525 9416 HANCOCK CONCRETE PRODUCTS LLC 655.389416 9453 HAWES SEPTIC TANK PUMPING LLC 180.009453 37755 130.2037755 12682 HEETER/NICK 143.9612682 13642 HORGEN/JERRY 342.6013642 3372 HOTSY EQUIPMENT OF MN 131.473372 11033 IDA GRAVES DISTILLERY 195.0011033 38100 INNOVATIVE OFFICE SOLUTIONS Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions HEALTHCARE ENVIRONMENTAL SERVICES INC HAMAN/LOREN HANCOCK CONCRETE PRODUCTS LLC HAWES SEPTIC TANK PUMPING LLC HEETER/NICK HORGEN/JERRY HOTSY EQUIPMENT OF MN IDA GRAVES DISTILLERY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-043-000-0000-6406 67.16 C103279 SUPPLIES 2959127 Office Supplies N 01-201-000-0000-6406 227.98 ACCT 9988526 SUPPLIES 054074 Office Supplies N 01-013-000-0000-6262 10.00 56-P9-01-723 S COX 1947252 Public Defender Y 01-013-000-0000-6262 30.00 56-PR-18-3232 J HUNT 1947253 Public Defender Y 01-013-000-0000-6262 85.00 56-P3-81-044406 T NYGAARD 1947254 Public Defender Y 01-013-000-0000-6262 80.00 56-PR-10-590 T TORELL 1947255 Public Defender Y 01-201-000-0000-6526 534.00 ACCT L05281 GLOCK/MAGS IN132242 Uniforms N STEWART/JAMES2902 01-201-000-0000-6526 671.00 ACCT L05281 GLOCK W/ SIGHTS IN132305 Uniforms N REINBOLD/REED6701 01-201-000-0000-6526 496.00 ACCT L05281 GLOCK PISTOL IN132368 Uniforms N ROGAL/KEITH12964 10-304-000-0000-6572 74.51 PARTS 7791956 Repair And Maintenance Supplies N 10-304-000-0000-6572 105.44 PARTS 7809808 Repair And Maintenance Supplies N 10-304-000-0000-6572 152.00 PARTS 7875565 Repair And Maintenance Supplies N 01-201-000-0000-6526 115.28 HOLSTERS 4/1/20 Uniforms N 10-302-000-0000-6514 2,363.00 SALT 377942 Salt N 01-250-000-0000-6432 4.36 ERICKSON, KAYLA 10/4/19 Medical Incarcerated 6 01-250-000-0000-6432 7.76 HILLMAN, WILLIAM L 3/16/20 Medical Incarcerated 6 304.4438100 10408 JONES LAW OFFICE 205.0010408 6438 KIESLER'S POLICE SUPPLY, INC 1,701.006438 1002 KIMBALL MIDWEST 121.071002 5601 KOLLE/BRUCE 115.285601 6432 L & O ACRES TRANSPORT INC 2,363.006432 79 LAKE REGION HEALTHCARE Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 4 Transactions 3 Transactions - 3 Transactions 1 Transactions 1 Transactions INNOVATIVE OFFICE SOLUTIONS JONES LAW OFFICE KIESLER'S POLICE SUPPLY, INC KIMBALL MIDWEST KOLLE/BRUCE L & O ACRES TRANSPORT INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 50-000-000-0110-6565 124.43 ACCT 009080 FIELDMASTER B-20 10050 Fuels N 50-399-000-0000-6291 500.00 CARDBOARD 4/22/20 73550 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 4/27/20 73557 Contract Transportation N 10-304-000-0000-6572 453.02 SUPPLIES 9307537427 Repair And Maintenance Supplies N 50-000-000-0130-6858 676.80 ACCT 60635 TIRE DISPOSAL 1804438 Tire Disposal Y 10-304-000-0000-6572 281.45 PARTS 358569 Repair And Maintenance Supplies N 50-399-000-0000-6426 150.00 ACCT 23-52A28 SAFETY TOE BOOTS 0283857-IN Clothing Allowance N 50-000-000-0130-6306 30.36 ACCT 984898 SUPPLIES 086640/1 Repair/Maint. Equip N 50-000-000-0130-6410 20.26 ACCT 984898 SUPPLIES 086640/1 Custodial Supplies N 50-000-000-0130-6379 14.18 ACCT 984898 TRASH BAGS 086683/1 Miscellaneous Charges N 50-000-000-0000-6242 79.90 MPCA CERTIFICATION RENEWAL 4/21/20 Registration Fees N 12.1279 10350 LAKES AREA COOPERATIVE 124.4310350 81 LARRY OTT INC TRUCK SERVICE 1,000.0081 1020 LAWSON PRODUCTS INC 453.021020 10094 LIBERTY TIRE RECYCLING LLC 676.8010094 1022 LITTLE FALLS MACHINE INC 281.451022 41638 LOCATORS & SUPPLIES INC 150.0041638 9930 MARKS FLEET SUPPLY INC 64.809930 14277 McCONN/CHRISTOPHER 79.9014277 Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions LAKE REGION HEALTHCARE LAKES AREA COOPERATIVE LARRY OTT INC TRUCK SERVICE LAWSON PRODUCTS INC LIBERTY TIRE RECYCLING LLC LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC MARKS FLEET SUPPLY INC McCONN/CHRISTOPHER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-063-000-0000-6210 2,698.67 ACCT 14431200 POSTAGE SERVICE A300IC56206I Postage Meter N 50-000-000-0130-6306 1,586.62 REPAIR 50SQ2.4S PUMP 20453 Repair/Maint. Equip N 02-103-000-0000-6369 408.24 ACCT O045 HP DOCKS 311463 Miscellaneous Charges N 10-302-000-0000-6515 513.74 SUPPLIES 1414938 Signs And Posts N 10-304-000-0000-6572 314.67 SUPPLIES 1413521 Repair And Maintenance Supplies N 10-304-000-0000-6572 24.50 TIRE REPAIR 148852 Repair And Maintenance Supplies N 10-302-000-0000-6369 61.20 SPECIAL ASSESSMENT Miscellaneous Charges N 50-000-000-0120-6291 1,665.04 HAULING CHARGES 4/13/20 39199 Contract Transportation N 50-000-000-0170-6291 8,032.32 HAULING CHARGES 4/13/20 39199 Contract Transportation N 50-000-000-0120-6291 2,893.92 HAULING CHARGES 4/20/20 39203 Contract Transportation N 50-000-000-0170-6291 6,195.36 HAULING CHARGES 4/20/20 39203 Contract Transportation N 50-399-000-0000-6291 1,485.20 HAULING CHARGES 4/13/20 39199 Contract Transportation N 50-399-000-0000-6291 1,485.20 HAULING CHARGES 4/20/20 39203 Contract Transportation N 10-304-000-0000-6306 46.80 SERVICE 33769 Repair/Maint. Equip N 9114 MN DEPT OF HUMAN SERVICES 2,698.679114 10011 NEIL DORNBUSCH & ASSOCIATES INC 1,586.6210011 15970 NOR-TECH 408.2415970 1066 NORTHERN STATES SUPPLY INC 828.411066 1464 OK TIRE OF PERHAM INC 24.501464 3167 OTTER TAIL CO TREASURER 61.203167 7392 OTTERTAIL TRUCKING INC 21,757.047392 475 PETE'S AMOCO Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 6 Transactions MN DEPT OF HUMAN SERVICES NEIL DORNBUSCH & ASSOCIATES INC NOR-TECH NORTHERN STATES SUPPLY INC OK TIRE OF PERHAM INC OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 01-149-000-0000-6210 964.44 ACCT 0010390164 LEASE PYMT 3103915826 Postage & Postage Meter N 01-149-000-0000-6369 1,160.00 ACCT 679827 5MB DATA PLAN 1025574 Miscellaneous Charges N 10-304-000-0000-6251 218.61 PROPANE 88057993 Gas And Oil - Utility N 01-112-000-0000-6572 9.90 ACCT 0313001 AIR FILTERS P9755449 Repair And Maintenance Supplies N 14-112-000-0000-6687 19,829.39 JOHN DEERE MOWER D1278169 Equipment N 50-399-000-0000-6304 109.40 ACCT 9660 HANDLE/CABLE 732034F Repair And Maint-Vehicles N 50-399-000-0000-6304 212.79 ACCT 9660 LATCH 732159F Repair And Maint-Vehicles N 50-000-000-0000-6848 195.00 ACCT 931 RENT BLACK SIGN 1-514316 Public Education N 50-000-000-0000-6848 780.00 ACCT 931 RENT BLACK SIGN 1-514341 Public Education N 01-201-000-0000-6526 169.90 GLOCK MAGAZINES 3/20/20 Uniforms N 46.80475 7900 PITNEY BOWES 964.447900 12526 PRECISE MRM LLC 1,160.0012526 6547 PRO AG FARMERS COOPERATIVE 218.616547 9166 RDO EQUIPMENT CO 9.909166 10737 RDO EQUIPMENT CO 19,829.3910737 8622 RDO TRUCK CENTERS 322.198622 49316 RENTAL STORE/THE 975.0049316 12964 ROGAL/KEITH 169.9012964 159 SHERWIN WILLIAMS Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions PETE'S AMOCO PITNEY BOWES PRECISE MRM LLC PRO AG FARMERS COOPERATIVE RDO EQUIPMENT CO RDO EQUIPMENT CO RDO TRUCK CENTERS RENTAL STORE/THE ROGAL/KEITH Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems 50-390-000-0000-6300 9.50 ACCT 6731-4881-3 SUPPLIES 3135-8 Building And Grounds Maintenance N 50-390-000-0000-6300 5.68 ACCT 6731-4881-3 SUPPLIES 3179-6 Building And Grounds Maintenance N 50-390-000-0000-6300 9.51 ACCT 6731-4881-3 SUPPLIES 3180-4 Building And Grounds Maintenance N 50-390-000-0000-6300 6.24 ACCT 6731-4881-3 SUPPLIES 3210-9 Building And Grounds Maintenance N 50-390-000-0000-6300 144.36 ACCT 6731-4881-3 SUPPLIES 3374-3 Building And Grounds Maintenance N 50-390-000-0000-6300 18.26 ACCT 6731-4881-3 SUPPLIES 4806-2 Building And Grounds Maintenance N 50-399-000-0000-6300 9.49 ACCT 6731-4881-3 SUPPLIES 3135-8 Building And Grounds Maintenance N 50-399-000-0000-6300 5.69 ACCT 6731-4881-3 SUPPLIES 3179-6 Building And Grounds Maintenance N 50-399-000-0000-6300 9.50 ACCT 6731-4881-3 SUPPLIES 3180-4 Building And Grounds Maintenance N 50-399-000-0000-6300 6.24 ACCT 6731-4881-3 SUPPLIES 3210-9 Building And Grounds Maintenance N 50-399-000-0000-6300 144.37 ACCT 6731-4881-3 SUPPLIES 3374-3 Building And Grounds Maintenance N 50-399-000-0000-6300 18.25 ACCT 6731-4881-3 SUPPLIES 4806-2 Building And Grounds Maintenance N 01-002-000-0000-6818 4,505.22 LRSP SERVICES MAR 2020 11025.00-27 Board Contingency N 01-112-000-0000-6485 270.72 ACCT 00224002 SUPPLIES 855833 Custodian Supplies N 01-112-108-0000-6485 96.43 ACCT 00224002 SUPPLIES 855835 Custodian Supplies N 01-112-101-0000-6485 75.69 ACCT 00224000 SUPPLIES 855836 Custodian Supplies N 01-013-000-0000-6262 3,555.90 56-JV-19-2572; 73-JV-19-2575 4/6/20 Public Defender Y 01-201-000-0000-6526 35.00 ACCT 974 TACTICAL POUCH I1423339 Uniforms N ROGAL/KEITH12964 01-201-000-0000-6526 333.93 ACCT 974 SHIRTS/PANTS/BELT I1423543 Uniforms N BRASEL/RYAN10519 01-201-000-0000-6526 153.00 ACCT 974 TACTICAL POUCHES I1424704 Uniforms N 01-201-000-0000-6526 52.98 ACCT 974 TASER HOLSTER I1424791 Uniforms N SEIM/GREG4026 01-201-000-0000-6526 221.97 ACCT 974 BELT/HOLSTER/IRRITANT I1424843 Uniforms N SPROUT/AARON5608 387.09159 6321 SRF CONSULTING GROUP INC 4,505.226321 48183 STEINS INC 442.8448183 14916 STOMMES/KIMBERLY 3,555.9014916 168 STREICHERS Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 12 Transactions 1 Transactions 3 Transactions 1 Transactions SHERWIN WILLIAMS SRF CONSULTING GROUP INC STEINS INC STOMMES/KIMBERLY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-201-000-0000-6526 27.99 ACCT 974 MAG HOLDER I1424850 Uniforms N MEKASH/ALLEN5433 01-201-000-0000-6526 53.97 ACCT 974 MAGAZINES I1424868 Uniforms N MEKASH/ALLEN5433 01-201-000-0000-6526 56.99 ACCT 974 EQUIPMENT BELT I1425399 Uniforms N MEKASH/ALLEN5433 01-201-000-0000-6526 106.99 ACCT 974 BADGE I1425694 Uniforms N BACHELDER/JARED15659 01-250-000-0000-6269 3,879.94 C1252000 MEALS 3/28-4/3/20 INV2000075440 Professional Services-Kitchen N 01-250-000-0000-6269 3,487.97 C1252000 MEALS 4/4-10/20 INV2000076076 Professional Services-Kitchen N 01-250-000-0000-6269 3,593.65 C1252000 MEALS 4/11-17/20 INV2000076763 Professional Services-Kitchen N 50-000-000-0170-6857 260.00 MISC RECYCLING 3282 Appliance Disposal N 50-000-000-0120-6857 170.00 MISC RECYCLING 3732 Appliance Disposal N 50-390-000-0000-6300 1,537.99 RELOCATE PLUMBING 1313 Building And Grounds Maintenance N 50-399-000-0000-6300 1,538.00 RELOCATE PLUMBING 1313 Building And Grounds Maintenance N 10-304-000-0000-6572 28.71 PARTS 32513-00 Repair And Maintenance Supplies N 50-000-000-0120-6306 814.68 REPAIRS TO TRACTOR 024966 Repair/Maint. Equip N 50-000-000-0120-6306 650.00 REPAIRS TO BACKHOE 024972 Repair/Maint. Equip N 01-601-000-0000-6342 403.80 ACCT 3691600057 MAY 2020 5010061931 Service Agreements N 1,042.82168 6642 SUMMIT FOOD SERVICE, LLC 10,961.566642 10899 SURPLUS WAREHOUSE OF WILLMAR INC 430.0010899 15846 T WALLS PLUMBING INC 3,075.9915846 13290 TERMINAL SUPPLY CO. 28.7113290 1999 TNT REPAIR INC 1,464.681999 14497 TOSHIBA FINANCIAL SERVICES Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9 Transactions 3 Transactions 2 Transactions 2 Transactions 1 Transactions 2 Transactions STREICHERS SUMMIT FOOD SERVICE, LLC SURPLUS WAREHOUSE OF WILLMAR INC T WALLS PLUMBING INC TERMINAL SUPPLY CO. TNT REPAIR INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:34:51PM4/30/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-061-000-0000-6342 1,483.26 ACCT 33780558 CN 500-0589834 412278749 Service Agreements N 10-304-000-0000-6572 257.00 SUPPLIES 4142069292 Repair And Maintenance Supplies N 01-507-000-0000-6300 375.00 WILDLIFE SEED MIX 1958 Building And Grounds Maintenance N 50-399-000-0000-6306 114.97 ACCT 6842300 COUPLER PC020304007 Repair/Maint. Equip N 403.8014497 15431 US BANK EQUIPMENT FINANCE 1,483.2615431 9357 WAYNE'S TOOL WAGON 257.009357 182 WEST OTTER TAIL SOIL & WATER 375.00182 2086 ZIEGLER INC 114.972086 172,885.80 Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions Final Total ............77 Vendors 143 Transactions TOSHIBA FINANCIAL SERVICES US BANK EQUIPMENT FINANCE WAYNE'S TOOL WAGON WEST OTTER TAIL SOIL & WATER ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES12:34:51PM4/30/2020 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems Page 13Audit List for Board Otter Tail County Auditor Amount 63,116.90 General Revenue Fund 1 15,359.00 General Fund Dedicated Accounts 2 8,060.67 Road And Bridge Fund 10 52,643.14 Capital Improvement Fund 14 33,706.09 Solid Waste Fund 50 172,885.80 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Project Narrative Summary Description the Project Fergus Falls Housing and Redevelopment Authority (the “HRA”) is excited to share plans for a new affordable housing development to serve people experiencing housing instability due to mental illness and individuals facing homelessness. The vision for this new development has come together over the past 18 months, through collaboration with Otter Tail County Human Services, Mahube-Otwa Community Action Program, Lutheran Social Services, Lakeland Mental Health Center (LHMC), Productive Alternatives, Lake Region Healthcare, Freedom Resource Center, and the City of Fergus Falls Administration. This group recognized the challenges facing individuals living with a mental health diagnosis struggling to maintain their housing and wellness. A permanent supportive housing model with the HRA providing affordable apartments, and service providers offering housing stability, wellness, and empowerment services was identified as a solution. With a clear vision the HRA has engaged the services of Beyond Shelter, Inc. (BSI), a Fargo, North Dakota based non-profit developer of affordable housing, to help make this project a reality. The HRA and its partners are grateful to have the opportunity to share this vision and seek input from the City of Fergus Falls regarding this development. The Garitz Grove Apartments will be an affordable housing development with supportive services for people experiencing housing instability due to mental illness and individuals facing homelessness. Tenants will include individuals who are considered High Priority Homeless (HPH), and Persons with Disabilities (PWD). The Garitz Grove Apartments will be located at 1161 Friberg Avenue, Fergus Falls, MN on land currently owned by the HRA and adjacent to their current office building. The development is proposed to be a newly constructed three-story building with 24 furnished one-bedroom apartments, a secure entrance, central laundry on each floor, an elevator, community room, computer room, classroom, food pantry, and space for nursing services and community service providers. While anecdotal indicators told local providers there was a need for this type of housing, the strong need was documented in a Market Feasibility Study prepared by Maxfield Research and Consulting in April 2020. Recommendations include 27 one-bedroom units for people experiencing housing instability due to mental illness and homeless individuals. Supportive Housing Quality housing, security, and a welcoming environment for individuals in need of affordable housing is part of the mission for both the HRA and BSI. The Garitz Grove Apartments will include 4 units that are fully accessible to individuals with physical disabilities, and all other units will meet Minnesota Housing Finance Agency’s (MHFA) universal design standards. Core services are imperative to support people who have a variety of needs that accompany mental illness and/or being homeless. Lutheran Social Services, MAHUBE-OTWA, LMHC, LRH, Productive Alternatives, Otter Tail County Human Services and Freedom Resource Center will work collaboratively to offer voluntary services to all tenants. Onsite offices for service providers and nursing staff will allow a level of ease, safety, and privacy for each tenant. Lutheran Social Services: • Mental Health Services including behavioral health for veterans and service members • Holistic Support, My Life My Choices. Ensuring those with disabilities have meaningful relationships and access to services. Lake Region Healthcare: • Lake Region Healthcare has expressed interest in providing care to the tenants. Availability has not been determined. Freedom Resources: • Advocacy. Assistance and/or representation in obtaining access to benefits, services, and programs. • Independent Living Skills Training including budgeting, meal planning, social skills training, organizational skills, and personal care Otter Tail County Human Services • Mental health case management services, contracted with LMHC, to tenants who are eligible for this service. Rents and Affordability The HRA is requesting Housing Supports Rate 1 and Rate 2 for 24 individuals who meet program criteria. Most tenants would be eligible. The HRA does expect tenants who are High Priority Homeless (HPH) to come through the Coordinated Access, Referral, Entry and Stabilization system (CARES). The HRA has years of experience working with Otter Tail County Human Services. The HRA values the strong working relationship with the County as they work together to house and support individuals in the community who have challenging circumstances that lead to housing-instability. The goal at Garitz Grove is for tenant paid rent to be no more than 30% of their monthly income. All utilities, including gas, electric, water, and sewer, will be paid by owner. Land and Zoning The site is currently Zoned R4 which is appropriate zoning for a three-story new construction apartment building. The site also has appropriate utilities and street access. The site is currently owned by the HRA and will be transferred to a limited partnership that is owned and managed by the HRA. Financial Commitments / Committed Leverage The HRA will be submitting an application to the Minnesota Housing Finance Agency for 4% Low Income Housing Tax Credits and tax-exempt Housing Infrastructure Bonds (HIB) in the June 2020 application round. If awarded, the HRA expects the sale of tax credits will generate about 25% of the development costs in the form of equity from an investor. HIB financing is a deferred loan equating to approximately 55% of development costs. An application to the Federal Home Loan Bank of Des Moines, under the Affordable Housing Program (AHP), to acquire $1,000,000 in funding for the development will be submitted in May. Award of funds for all applications will be announced at the end of this year. Construction may start as soon as late summer 2021. A twelve-month construction period is anticipated, making a grand opening possible in the fall of 2022. Supportive Housing – Information What is Supportive Housing? Supportive housing is an innovative and proven solution to some of communities' toughest problems. It combines affordable housing with services that help people who face the most complex challenges to live with stability, autonomy and dignity. Successful Supportive housing improves housing stability, employment, mental and physical health, and school attendance; and reduces active substance use. People in supportive housing live more stable and productive lives. Cost-Effective Supportive housing costs essentially the same amount as keeping people homeless and stuck in the revolving door of high-cost crisis care and emergency housing. Beneficial Supportive housing helps build strong, healthy communities by improving the safety of neighborhoods, beautifying city blocks with new or rehabilitated properties, and increasing or stabilizing property values over time. Is Supportive Housing Permanent? Supportive housing is permanent housing that has no time limit on residency assigned to it. What Services Are Offered in Supportive Housing? Residents of supportive housing are linked to case management and voluntary, life-improving services like health care, workforce development and child welfare. How Does it Work? Structured as a tenancy, where residents pay rent and have the same rights and responsibilities of anyone renting housing. Residency in supportive housing is not contingent on tenants meeting certain behavioral requirements for access to housing. Who Lives in Supportive Housing? Supportive housing is usually for those lacking housing who face a multitude of complex medical, mental health and/or substance use issues that are co-occurring. How Long Do People Stay in Supportive Housing and What Happens When They Leave? A major goal for supportive housing programs is the ability to ensure housing stability for individuals with multiple, chronic, complex needs that are challenging to serve in other housing. However, while many individuals with severe disabilities may always require supportive housing, some tenants eventually reach a point in their recovery where they may be better served in a less intensive services environment. Once stable, tenants often wish to leave supportive housing in order to have more privacy, reside in a different neighborhood, move closer to family or work/school, or rent a bigger unit. Unfortunately, because most tenants continue to need housing assistance, many choose to remain in supportive housing. In response to tenant desires and the need to build more supportive housing capacity, several communities are working with local funders and public housing authorities to develop Moving On or Moving Up initiatives that provide tenants who are able and want to move out of supportive housing with a rental subsidy and assistance transitioning to a new apartment. HUD has publicly provided strong support for Moving On but, to date, these initiatives operate on the periphery of supportive housing and only exist on a small scale through scattered pilots. Is Supportive Housing Cost Effective? Cost studies in six different states and cities found that supportive housing results in tenants’ decreased use of homeless shelters, hospitals, emergency rooms, jails and prisons. Supportive Housing saves significant money to many public institutions while using no more and sometimes fewer resources in return for better results. For example, in New York, reductions in service use resulted in an annualized savings of $16,282 per unit, which amounts to 95% of the cost of providing supportive housing. In Portland, the annual savings per person amounted to $24,876, whereas the annual cost of housing and services was only $9,870. Information from: https://www.csh.org/supportive-housing-101/ 1 7/2020 INTERLOCAL COOPERATIVE AGREEMENT Licensing Specialist Services – Adult Foster Care (Douglas and Ottertail Counties) The Parties to this Interlocal Cooperative Agreement (‘Agreement’) are SOURCEWELL, Douglas County and Ottertail County (‘the Parties’), agree to the following: Article 1. Purpose and Authority 1.1 Purpose. The purpose of this Agreement is to establish terms for services provided by SOURCEWELL to Douglas County and Ottertail County (‘the Participating Counties’) in hosting a Regional Licensing Specialist (Adult Foster Care) position. 1.2 Authority. This Agreement is entered pursuant to applicable law and specifically Minnesota Statutes, Chapters 245A, 245C, section 471.59 and Minnesota Rules, Chapter 9543. Article 2. Sourcewell Obligations 2.1 Duties. The Regional Licensing Specialist will be provided and supervised by SOURCEWELL, which will assist Participating Counties in the performance of the administrative functions and activities pertaining to licensing under Minnesota Statutes, section 245A.04, and assist in processing background studies for adult foster care under Minnesota Statutes, Chapter 245C, as set forth in Schedule A. 2.2 Staffing. SOURCEWELL will provide and supervise a sufficient number of Regional Licensing Specialists to ensure compliance with annual licensing review requirements as set forth in Minnesota Rules, Chapter 9543 (also known as “Rule 13”), the requirements of this Agreement, and in accordance with the attached Schedule A. 2.3 Data Management and Retention. SOURCEWELL will manage and retain data in accordance with Article 5 below for the duration of this Agreement. SOURCEWELL will maintain data collected and received under this Agreement separated by county and will not co-mingle data between counties or with its own data unrelated to this Agreement. SOURCEWELL is responsible for data security for all data maintained by SOURCEWELL throughout the term of this Agreement. In the event of a data breach at SOURCEWELL, the appropriate Participating County and DHS will be promptly notified. SOURCEWELL is responsible for the meeting the requirements of Minn. Stat. § 13.055 in the event of a data breach at its location or of its systems. Upon termination of this Agreement, or withdrawal of any Participating County, SOURCEWELL return all data collected for purposes of this Agreement to the appropriate Participating Counties or County and will not retain data after such return. 2 7/2020 2.4 Annual Quote. SOURCEWELL will develop and provide to the Participating Counties an annual quote for Regional Licensing Services for the upcoming calendar year. This quote shall be provided by SOURCEWELL to the Participating Counties annually in April. The quote will be based on an annual salary rate allocated among each Participating County. Each Participating County has 45 days in which to review, approve, and allocate funding in accordance with the quote breakdown. 2.5 Obligations Administrative; No Regulatory Authority. SOURCEWELL’s obligations under this Agreement are largely administrative. SOURCEWELL accepts no regulatory authority under this Agreement other than as specified herein, including Schedule A. Article 3. Participating County Obligations 3.1 Regulatory Authority. Except as provided in Article 2 above and Schedule A, the Participating Counties retain all regulatory authority, duties and responsibilities imposed upon them by law. 3.2 Cost. The Participating Counties will pay the amounts specified in Schedule A. SOURCEWELL will invoice each Participating County for its portion of the contracting services by October 15th of each year. Payments due under this Agreement must be received by SOURCEWELL no later than December 31st of each year. 3.3 Legal Support. All legal services necessary to support the performance of licensing functions and background studies for adult foster care performed under this Agreement, including but not limited to representation in appeal-related and other litigation and legal advice, shall be provided by the County Attorney’s office to each Participating County. 3.4 Responsible Authority for Data. Accept with respect to a data breach as provided in Article II, Section 2.3 above, each Participating County remains the responsible authority, as defined by Minn. Stat. § 13.02, subd. 16, for all data collected and received by SOURCEWELL under this Agreement on its behalf. Data collected by SOURCEWELL under this Agreement will be managed and retained in accordance with Article 6, section 6.1 below for the duration of this Agreement. Article 4. Program 4.1 Program Operation. The Program will be operated in accordance with the process and procedures outlined in Schedule A. The Parties agree to review Schedule A annually in conjunction with the annual quote specified in Article 2, Section 2.4 above. Schedule A may be modified in accordance with Article 6, Section 6.8 as necessary. If upon any annual review no changes to Schedule A are necessary, then the schedule in effect will carry forward for the next calendar year. Article 5. Data Management 3 7/2020 5.1 Data Management and Retention. The Parties will comply with all applicable laws pertaining to data management, including the Minnesota Government Data Practices Act, the Health Insurance Portability and Accountability Act, and corresponding agency rules. The Participating County remains the responsible authority, as defined by Minnesota Statutes, § 13.02, subd. 16, for data collected, received, and maintained by Sourcewell under the terms of this Agreement. Data collected, received, and maintained by Sourcewell under this Agreement remain the individual property of the Participating County and remain subject to applicable County and DHS policies and applicable law. During the term of this Agreement, DHS and Participating County will have unrestricted access to provider files maintained by Sourcewell for audit and other lawful purposes. Sourcewell is not responsible for maintaining copies of such audits but may be provided access to the audit and audit process for purposes of compliance administration and improvement of the adult foster care licensing program. During the term of this Agreement, data will be managed and retained in accordance with the County Human Services General Records Retention Schedule set forth in DHS Bulletin #16-85-01, as the same may be periodically updated by DHS. 5.2 Data Practices Requests. If SOURCEWELL receives a request for data, SOURCEWELL will immediately forward the request to the appropriate Participating County. The respective Participating Counties will process the request, including determining the data’s classification and whether or not all or a portion data will be released. SOURCEWELL will fully cooperate with the appropriate Participating County with respect to the County’s processing of data practices requests. 5.3 Response to Subpoena. If SOURCEWELL is served with a subpoena for data collected, received and maintained by SOURCEWELL under this Agreement the subpoena will be promptly forwarded to the appropriate Participating County. It is the appropriate Participating County’s responsibility to comply with the subpoena or take appropriate steps to limit or quash the subpoena. SOURCEWELL will fully cooperate with the appropriate Participating County with respect to the its response to subpoenas. 5.4 Civil and Administrative Proceedings. If SOURCEWELL becomes subject to civil litigation or administrative proceedings seeking access to data collected, received and maintained under this Agreement, the appropriate participating County agrees to seek intervention to defend in such litigation or proceedings or acquiesce to the relief sought, if it deems appropriate, and so timely inform SOURCEWELL. SOURCEWELL has no duty under this Agreement to independently defend actions seeking access to data. SOURCEWELL reserves the right to initiate and interpleader action pursuant to Minnesota Rules of Civil Procedure 22, Federal Rule of Civil Procedure 22 or similar administrative procedural rule. The Participating County agrees not to contest SOURCEWELL’s initiation of an interpleader action on procedural grounds, but such Participating County reserves the complete right to defend actions on the merits. 4 7/2020 5.5 Department of Administration Opinions. If data collected, received or maintained by SOURCEWELL under this Agreement becomes the subject of an opinion request pursuant to Minn. Stat. § 13.072, it is the responsibility of the appropriate Participating County to respond to such request as it deems prudent. SOURCEWELL has no independent obligation to respond to such opinion requests, but SOURCEWELL will cooperate fully with the Participating County in the county’s formulation of a response. 5.6 Mandated Reports. The Parties acknowledge and agree that the Regional License Specialist position may not meet the strict definition of mandated reporter under Minn. Stat. § 626.557. Nonetheless, SOURCEWELL agrees to comply with the mandated reporter law to the best of its ability and to fully cooperate with the appropriate Participating County in providing information in its possession necessary to make mandated reports and to perform vulnerable adult protection functions. Article 6. General Provisions 6.1 Defense and Indemnification Between Sourcewell and Participating Counties. Sourcewell and the Participating Counties agree to the following defense and indemnification provisions: a. SOURCEWELL agrees to defend, indemnify, and hold the Participating Counties, their employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorney’s fees and expenses arising out of any act or omission on the part of SOURCEWELL, or its subcontractors, partners or independent contractors or any of their agents or employees in the performance of or with relation to any of the work or services to be performed or furnished by the SOURCEWELL or the subcontractors, partners, or independent contractors or any of their agents or employees under this Agreement. b. Each Participating County agrees to defend, indemnify, and hold SOURCEWELL, its employees and officials harmless from any claims, demands, actions or causes of action, including reasonable attorney’s fees and expenses arising out of any act or omission on the part of a Participating County, or its subcontractors, partners or independent contractors or any of their agents or employees in the performance of or with relation to any of the work performed by the Participating County or its subcontractors, partners, or independent contractors or any agent or employee under state law or in relation to Participating County obligations under this Agreement. 6.2 Liability Limited. The State of Minnesota, Department of Human Services’ liability is governed and limited by Minn. Stat. § 3.736. SOURCEWELL and the Participating Counties’ liability is governed and limited by Minnesota Statutes, Chapter 466. The Parties Agree that SOURCEWELL and the Participating Counties are employees of the state 5 7/2020 within the narrow meaning of, and as limited by, Minn. Stat. § 466.132. No Party agrees to be liable for the acts or omissions of any other Party to this Agreement. In accordance with Minn. Stat. § 471.59, subd. 1a, the participating governmental units (Parties) to this Agreement are a single governmental unit for purposes of determining liability, if any. The liability of the Parties under this Agreement, if any, will not exceed the limits on governmental liability for a single governmental unit as specified in Minn. Stat. §§ 3.736 and 466.04, subd. 1. 6.3 Sourcewell and Participating Counties Insurance Requirements. Throughout the duration of this Agreement, SOURCEWELL and the Participating Counties will each maintain insurance coverages as follows: a. Commercial General Liability Coverage. The minimum limits of liability will be: • $1.5 million each occurrence; • $3 million general aggregate; • $3 million products and completed operations aggregate; • The policy must be written on an occurrence basis, not a claims-made basis; • Coverage limits required under this Section 6.3 a. will mirror the liability limits outlined in Minn. Stat. § 466.04, subd. 1. If the statute is amended, the Parties agree to obtain and maintain coverage consistent with the amended statute. b. Auto Liability Coverage. The minimum limits of liability will be $1.5 million on a combined single limit basis. Auto coverage should include all vehicles, including hired and non-owned vehicles. c. Workers’ Compensation Coverage. The minimum limits of liability will be: • Bodily injury by accident - $500,000 each accident; • Bodily injury by disease - $500,000 each employee; • Bodily injury by disease - $500,000 policy limit. • Coverage limits required under this Section 6.3 c. will mirror the liability limits required by state and federal law. If any applicable law is amended, the Parties agree to obtain and maintain coverage consistent with the amended law. d. General Insurance Requirements. In relation to SOURCEWELL and each Participating County’s defense and indemnification obligations stated in 6.2 above, all insurance required and maintained under this Agreement is subject to the following provisions: • Any insurance required under this Agreement will be primary and not excess to any other coverage carried by a Party entitled to indemnification under Section 6.2 above; 6 7/2020 • Coverage must be in force for the complete term of this Agreement. If insurance expires during the term of this Agreement, a new Certificate of Insurance must be received by the other Parties at least 10 days prior to the expiration date. This new insurance must meet the terms of this Agreement; • An indemnifying Party must provide a minimum of 30 days advance-notice to the indemnified Party of any substantial change to or cancellation of any of the insurance policies listed on the certificate. A 60-day notice is preferred but not required; • With the exception of workers’ compensation coverage, an indemnified Party will be included as an Additional Insured on all liability policies held by the indemnifying Party; • The Party holding required insurance is responsible for any deductible or meeting any self-insured retention condition contained within the insurance program; • An indemnifying Party will furnish an original Certificate of Insurance as evidence of required coverage to each Party it is required to indemnify under Section 6.2 above with the executed Agreement and before performance commences. The Certificate of Insurance will be signed by a person authorized by the insurer to bind coverage. The Certificate of Insurance should identify appropriate Additional Insured Parties consistent with the requirements of this Agreement. • If an indemnifying Party fails to keep in effect at all times the specified insurance coverage, the indemnified Party may, in addition to any other remedies available to it at law or in equity, immediately withdraw from this Agreement upon the occurrence of such event, without regard to the provisions of Sections 6.4 and 6.5 below. No professional liability insurance is required under this Agreement. No excess or umbrella coverage is required under this agreement. 6.4 Breach and Cure. When a Party alleges another Party has breached a term, condition, duty or obligation arising under Agreement, the Party alleging breach will provide written notice and a reasonable description of the breach to the Party alleged to be in breach. The Party allegedly in breach will then have 10 business days to voluntarily cure the alleged breach. 6.5 Alternative Dispute Resolution. In the event of a dispute arising out of or relating to this Agreement, the Parties will first attempt to negotiate in good faith to resolve such dispute. If the dispute cannot be resolved by good faith negotiation within 60 days, the Parties shall submit any controversy or claim arising out of or relating to this Agreement, or the making, 7 7/2020 performance or interpretation thereof, to be settled by binding arbitration in Staples, Minnesota, in accordance with the Commercial Arbitration Rules or the American Arbitration Association. Judgment upon any arbitration award may be entered in any court having jurisdiction thereof and the Parties consent to the jurisdiction of the courts of the State of Minnesota for such purpose. 6.6 Term Indefinite. This Interlocal Cooperative Agreement will remain in effect until terminated in accordance with Section 6.7 below. 6.7 Termination and Withdrawal. This Agreement will be terminated upon action of a majority of the Parties to this Agreement. An individual Party may withdraw from this Agreement upon written notice provided to all Parties by June 1st of any year. Such withdrawal will be effective for the following calendar year. Withdrawal by a majority of the Parties to the Agreement will constitute termination of the Agreement. 6.8 Integration Clause; Modification in Writing Only. This Agreement is the complete understanding the Parties. All Parties warrant that no Party is relying on any prior or contemporaneous statements or representations, whether oral or written. This Agreement will be modified, if at all, in writing duly approved and executed by all Parties. 6.9 Rules of Construction. This Agreement shall be construed without regard to any presumption or rule requiring construction or interpretation against the Party drafting an instrument or causing any instrument to be drafted. 6.10 Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the Parties hereto and their respective successors and permitted assigns. No Party may assign its rights or obligations hereunder without the prior written consent of all Parties. No permitted assignment will operate to relieve the assigning Party from its obligations hereunder. 6.11 No Third-Party Beneficiary. The Parties do not intend that third-party beneficiary rights inure to the benefit any individual or entity that is not a signatory to this Agreement. 6.12 Waiver. Any term or condition of this Agreement may be waived at any time by the Party that is entitled to the benefit thereof, but no such waiver shall be effective unless set forth in a written instrument duly executed by or on behalf of the Party waiving such term or condition. No waiver by any Party of any term or condition of this Agreement, in any one or more instances, is deemed to be or construed as a waiver of the same or any other term or condition of this Agreement on any future occasion. 6.13 Severability. If any term, condition or provision of this Agreement is invalid, illegal or unenforceable, such invalidity, illegality or unenforceability will not affect any other term, condition or provision of this Agreement or invalidate or render unenforceable the 8 7/2020 remaining terms, conditions and provisions of this Agreement. Upon determination that any term, condition or provision of this Agreement is invalid, illegal or unenforceable, the Parties agree to negotiate in good faith to modify this Agreement so as to effectuate the original intent of the Parties as closely as possible in a mutually acceptable manner. 6.14 Counterparts; Authority to Sign. This Agreement may be signed in one or more counterparts and all counterparts are collectively deemed one and the same instrument. The undersigned individuals represent and warrant that they have actual authority to sign this Agreement and to bind the respective Parties to its terms and conditions. 6.15 Effective Date. The effective date of this Agreement is July 1, 2020, regardless of the dates of approval or signature by the Parties. IN WITNESS WHEREOF, Douglas County, by virtue of the duly authorized signatures set forth below has authorized the execution of this Agreement to be effective as of the day of , 2020. COUNTY OF DOUGLAS x Date Chair, County Board By Name – Printed ATTEST: x Date County Auditor By Name – Printed APPROVED AS TO FORM AND EXECUTION: x Date 9 7/2020 County Attorney By Name – Printed IN WITNESS WHEREOF, Ottertail County, by virtue of the duly authorized signatures set forth below has authorized the execution of this Agreement to be effective as of the day of , 2020. COUNTY OF OTTERTAIL x Date Chair, County Board By Name – Printed ATTEST: x Date County Auditor By Name – Printed APPROVED AS TO FORM AND EXECUTION: x Date County Attorney By Name – Printed 10 7/2020 IN WITNESS WHEREOF, Sourcewell, a public corporation and public agency, by virtue of the duly authorized signatures set forth below has authorized the execution of this Agreement to be effective as of the day of , 2020. SOURCEWELL x Date Chair, Sourcewell Board By Name – Printed ATTEST: x Date Clerk to Sourcewell Board By Name – Printed 11 7/2020 SCHEDULE A: DOUGLAS AND OTTERTAIL COUNTIES: ADULT FOSTER CARE AND COMMUNITY RESIDENTIAL SETTING LICENSING PROCESS & PROCEDURES 1. Referral Process: A. A potential applicant will call SOURCEWELL to inquire about Licensing. B. Individuals interested in being licensed who contact Douglas County and Ottertail County will be referred to SOURCEWELL. C. SOURCEWELL will provide information on license application procedures to prospective applicants including: o SOURCEWELL shall provide in writing to all prospective applicants, the information in subitems (1) to (3): ▪ (1) a summary of license requirements; ▪ (2) a description of the agency's licensing study process; and ▪ (3) SOURCEWELL’s timelines for processing applications; and ▪ (4) any fees associated with the application. o SOURCEWELL shall provide the license application form prescribed by the commissioner to every prospective applicant who requests an application. o If SOURCEWELL requires prospective applicants to attend an informational meeting before receiving a license application form they must ensure that meetings take place at least every two months on either a group or individual basis. Upon receiving a completed and signed license application form, SOURCEWELL shall provide the applicant a copy of the program rules. D. Completed licensing applications will be sent to SOURCEWELL & applicable fee(s), Fire Marshal fees will be sent to SOURCEWELL to initiate licensing application. This information will be explained to the potential provider during the initial contact meeting and at license renewal. 2. Fees: A. A licensing fee will be due for each Corporate Adult Foster Care (AFC) and Community Residential Setting (CRS) license. The licensing fee for each county will be established by the Participating County in accordance with Minnesota Statutes, section 245A.10, subd. 2 (e). Any fee changes will need County Board approval. B. Applicants and license holders will be directed to make applicable licensing fee, payable to the appropriate Participating County, which will be collected by SOURCEWELL and given to the appropriate Participating County. C. Providers will be responsible for any background study fees. 3. Licensing Process: A. SOURCEWELL will conduct the initial licensing process with the number of visits necessary to complete the licensing application process. The number of visits will vary based on the need of the applicant and the process. B. The Minnesota Department of Human Services (DHS) will conduct all background studies required under Minnesota Statutes, Chapter 245C. C. SOURCEWELL shall initiate background studies for non-corporate adult foster care through DHS NetStudy 2.0 for all persons as required by Minnesota Statutes, section 245C.03, subdivision 1. a. For homes that have only one license holder/caregiver living in the home with no staff and an alternative care provider, the alternative care provider will also need a background study prior to placements. 12 7/2020 D. Corporate adult foster care providers shall initiate any required background studies directly with DHS through their NetStudy 2.0 provider account. E. SOURCEWELL will monitor background study compliance for both corporate and non-corporate adult foster care programs. F. Community residential services providers shall initiate background studies under their 245D-HCBS license, and background study compliance for these programs monitored by DHS under the 245D-HCBS license. G. Upon successful completion of the licensing process, SOURCEWELL shall make a recommendation to approve issuance of an adult foster care or community residential setting license directly to DHS with timely notice of its recommendation to the appropriate Participating County. H. If SOURCEWELL determines denial of a license application under Minnesota Statutes, sections 245A.05, may be warranted, SOURCEWELL shall provide the appropriate Participating County with a written recommendation and supporting documentation. The final recommendation will be sent by SOURCEWELL to DHS on behalf of the appropriate Participating County. I. SOURCEWELL will ensure that newly licensed adult foster care providers and caregivers complete 3 hours of orientation prior to the placement of the first resident in the home. Orientation must include training on requirements of the Vulnerable Adults Act contained in Minnesota Statutes, sections 626.557 and 626.5572; and the general provisions of Rule 203 parts 9555.5105, and 9555.6105 to 9555.6265. J. SOURCEWELL will comply with and monitor adult foster care provider compliance with all of Rule 203: Minnesota Rules, parts 9555.5105 to 9555.6265 – Administration of Adult Foster Care Services and Licensure of Adult Foster Homes, and with relevant sections of Minnesota Statutes, Chapters 245A and 245C. K. SOURCEWELL will monitor community residential setting provider compliance with Minnesota Statutes, sections 245D.23 to 245D.26. L. All non-DHS procedures and templates used for Adult Foster Care Licensing will be approved by the Participating County directors and SOURCEWELL City and Counties Manager. M. All licensing records generated and received by SOURCEWELL shall be retained by Participating Counties for the benefit of DHS. Participating Counties shall give immediate access to licensing records and files to SOURCEWELL and to DHS as needed for licensing and audit purposes. 4. Complaints: A. Allegations of maltreatment shall be investigated by the Minnesota Department of Human Services. SOURCEWELL will coordinate with the assigned DHS maltreatment investigator to also conduct a licensing investigation for potential licensing violations that are not part of the maltreatment investigation. SOURCEWELL shall immediately consult with the Participating County and DHS if SOURCEWELL believes that a temporary immediate suspension may be warranted under Minnesota Statutes, section 245A.07, subdivision 2. SOURCEWELL and the Participating County shall coordinate and respond promptly to any circumstances that pose an imminent risk of harm to the health, safety, or rights of adults served in an adult foster care or community residential setting program. Either the Participating County or the SOURCEWELL Regional Licensing Specialist, in consultation with the Participating County, may take the lead role if either SOURCEWELL or the Participating County believe a temporary immediate suspension may be warranted. B. SOURCEWELL will complete licensing investigations to determine compliance with licensing rules and statutes and make a written recommendation, including supporting documentation, to the Participating County regarding possible licensing actions. The Participating County shall make a final recommendation to DHS. C. SOURCEWELL will be notified by the Participating County of any licensing complaints regarding providers. 5. Variances: A. SOURCEWELL shall review all variance requests received under Minnesota Statutes, 245A.16, subdivision 1 (a) (1) (4) & (5); and submit a written recommendation to the appropriate Participating County. The Participating County shall issue variances in accordance with Minnesota Statutes, chapter 245A, and Minnesota Rules, chapter 9543, and make recommendations to DHS regarding variances requested in accordance with statute and rule. 13 7/2020 B. SOURCEWELL will follow variance procedures/forms developed by the Participating Counties for all variance requests. 6. Correction Orders: A. SOURCEWELL, with the assistance of Participating County if needed, will issue and monitor correction orders as needed and in consultation with DHS. 7. Licensing Actions: A. SOURCEWELL will make all recommendations to appropriate Participating County on any licensing actions under Minnesota Statutes, sections 245A.06 and 245A.07, including temporary immediate suspensions, and recommend any licensing sanctions to the DHS Licensing Division. All final recommendations to DHS will be approved by appropriate Participating County Attorney and signed by the appropriate Participating County Supervisor on the appropriate Participating County Letterhead. All final recommendations will be sent by SOURCEWELL to DHS on behalf of the appropriate Participating County. B. The appropriate Participating County with the assistance of SOURCEWELL will consult with their county attorney in licensing actions. The appropriate Participating County will ensure immediate consultation with the county attorney for temporary immediate suspensions. 8. Appeals: A. The appropriate Participating County with the assistance of the SOURCEWELL will manage all licensing action appeals, including testifying at appeal hearings, and the county attorney from the Participating County will represent the Commissioner and the county at appeal hearings. B. SOURCEWELL will testify as requested by the county attorney and provide any information necessary regarding an appeal of a licensing action. 9. Unlicensed Programs: A. SOURCEWELL will send necessary notices to unlicensed providers on County letterhead. B. SOURCEWELL will conduct voluntary site visits to alleged unlicensed providers upon request as required by Minnesota Rules and Statutes. If SOURCEWELL cannot gain voluntary access to an alleged unlicensed program, the Participating County is responsible for initiating legal actions to allow access. Upon request, the appropriate Participating County shall provide law enforcement escort when necessary to maintain the safety of SOURCEWELL staff. 10. Training: A. SOURCEWELL licensors will receive training from DHS on adult foster care and community residential setting licensing requirements, processes, and procedures. 11. SOURCEWELL Annual Cost for Service: • Douglas County –Population, 36,862 - $34,000 • Ottertail County –Population, 58,345 - $56,000 SOURCEWELL will bill Participating Counties on an annual basis. 12. Designated County Agency: A. For purposes of adult foster care and community residential setting licensing, SOURCEWELL is an extension of the individual County’s designated County Agency, per Minnesota Statutes, section 245A.02, subdivision 6, titled “County Agency”, within the limits of performing duties outlined in the Interlocal Cooperative Agreement and this Schedule A. Page | 1 Tuesday, May 5, 2020 Agenda Items Non -Consent Items 1. Discussion - Economic Tax Development Abatements – Specially Article IV Section 4.1 (1) and Section 4.2 (b). Below I have copied in all of Article IV from the agreement. Page | 2 Page | 3 2. Award Property Sales - Folden Township and Maine Township a. Bid Received Until 1:00 p.m. on Friday, May 1, 2020 b. Bid Opened at 1:00 p.m. on Monday, May 4, 2020 c. Result will be reported at the Tuesday, May 5, 2020 Board Meeting Motion by , second by and unanimously carried, to award the sale of the following described parcel to ___________________, the highest and most responsible bidder for the base bid amount of $___________________ plus other costs and fees as noted in the published and posted notice of sale: Parcel No. 27-000-23-0155-001 Legal Description Beginning Thirty-Three (33) feet West and Six Hundred (600) feet South of Northeast (NE) corner of the Southwest Quarter (SW¼), Section Twenty-three (23), Folden Township (Township One Hundred Thirty-Two (132) North, Range Thirty-Eight (38) West; running thence South 217.8 feet; thence West 200 feet; thence North 217.8 feet; thence East 200 feet to point of beginning. Containing 1 Acre. Subject to any and all existing easements of record and to a 60’ right-of-way easement as measured from the centerline of County State Aid Highway 65. Motion by , second by and unanimously carried, to award the sale of the following described parcel to ___________________, the highest and most responsible bidder for the base bid amount of $___________________ plus other costs and fees as noted in the published and posted notice of sale: Parcel No. 38-000-16-0104-002 Legal Description Beginning at the Northwest (NW) Corner – Section 16 – Township 134 North Range 41 West, thence Easterly along the north line of said Section 16 for a distance of six hundred feet (600’), thence Southerly parallel the West line of said Section 16 for a distance of four hundred fifty feet (450’), thence Westerly parallel the North line of said Section 16 for a distance of six hundred feet (600’) to the West line of said Section 16, thence Northerly along section line four hundred fifty feet (450’) to the point of beginning. Subject to any and all existing easements of record and to a 60’ right-of-way easement as measured from the centerline of County State Aid Highway 35. H:\Public Works Division\M Precious Plastics Use Agreement 05052020.docx MEMORANDUM DATE: April 30, 2020 FROM: Chris McConn TO: County Commissioners CC: Cedar Walters and Zach Fjestad REGARDING: Use Agreement for Precious Plastics Workshop BACKGROUND The Solid Waste Department received a $9,000 grant to purchase a “Precious Plastics Workshop” (equipment) to create products from recycled materials. Pope/Douglas Solid Waste Management (Lessee) has offered to contribute $2,000 towards purchase of the equipment in exchange for 6 weeks of use of the equipment per year. REQUEST FOR AUTHORIZATION TO SIGN AGREEMENT We are requesting authorization to sign the attached use agreement with Lessee for their use of our equipment. This Agreement has been reviewed by the Otter Tail County Attorney and Lessee with no comments. COOPERATIVE USE AGREEMENT BETWEEN OTTER TAIL COUNTY SOLID WASTE DEPARTMENT AND POPE/DOUGLAS SOLID WASTE MANAGEMENT This agreement, Effective ___________________________ is by and between the Otter Tail County Solid Waste Department (Lessor) and Pope/Douglas Solid Waste Management (Lessee). By executing this Agreement, both parties agree to comply with the terms set forth below: Whereas, The Precious Plastic Workspace hereafter referred to as the Equipment, consists of several portable electrically powered machines used for converting recyclable plastic into a processible feedstock; and for manufacturing new products and artwork from the feedstock. The equipment is for pilot scale production. The Equipment includes a shredder, extruder, injection machine, sheet press, tools and molds. Whereas, the Equipment is designed and manufactured to create engaging educational experiences and opportunities for students, public, local artists and innovators to fabricate distinctive plastic items out of recycled materials. Whereas the Equipment includes components that are powered by electricity, generate heat, generate fumes, rotate, grind and include moving parts. The equipment has potential and kinetic energy including but not limited to pressure and electricity. Operation of the equipment requires proper training. If not operated property, operators and nearby observers are at risk of injury and death. Whereas, the manufacturer of the Equipment has prepared manufacturer’s recommendations for operation and maintenance of the Equipment. Such training resources are available to the public and the Lessee via the internet. Whereas, the Lessee has agreed to contribute Two Thousand Dollars ($2,000.00) towards purchase of the Equipment and expenses related thereto, including but not limited to purchase of tools and molds for operation and maintenance of the Equipment. Now therefor: Lessor agrees to rent to Lessee the Equipment for a period of six calendar weeks per year at a cost of zero dollars. The rental period shall be from February 1 to March 15 of each year. The dates of use may be changed by consent of both parties. 1) Usage, maintenance and repair – Responsibility of Lessor For use of the equipment by Lessee, Lessor will: a. Furnish the Equipment to the Lessee in good working condition. b. After purchase of the Equipment, Lessor will familiarize themselves with the Equipment. Lessor will then coordinate a meeting with Lessee whereby Lessor shares its working knowledge of the Equipment. c. Have no responsibility for the health and safety of Lessee, Equipment Operators, artists, observers, students or the general public in the vicinity of the Equipment. 2) Usage, maintenance and repair – Responsibility of Lessee During possession of the Equipment Lessee will: a. Provide working space, work tables, recyclables (feedstock), storage containers, personal protective equipment (including but not limited to gloves and glasses) and proper ventilation necessary for operation of the Equipment. b. Assume all responsibility for care and maintenance of the Equipment. c. Be responsible for the full cost of repair or replacement of any and all Equipment that is damaged, lost, stolen, or confiscated during the dates it is in their possession. d. Be responsible for training and supervision of operators, observers, artists and the public that will be using or observing use of the Equipment. e. Will not use the Equipment for large scale production or any other activity not recommended by the manufacturer. 3) Indemnification Lessor and Lessee agree to indemnify, defend and hold each other harmless from any and all damages, losses, claims, causes of actions, expenses and liability of any nature whatsoever associated with use of the Equipment and this Agreement. 4) Notices related to this Agreement shall be sent to: Lessor Otter Tail County Solid Waste Department Public Information and Education Officer 1115 North Tower Road Fergus Falls, Minnesota Lessee Pope/Douglas Solid Waste Management Environmental Coordinator 2115 Jefferson Street Alexandria, Minnesota 5) Ownership Lessor is the sole owner of the Equipment. 6) Term of Agreement: The agreement will become effective upon signature of both parties and expire on May 1, 2031. The donation amount is non-refundable. The lessee is not required to use the Equipment. LESSEE LESSOR POPE DOUGLAS SOLID WASTE MANAGEMENT OTTER TAIL COUNTY, SOLID WASTE DEPARTMENT ORGANIZATION NAME ORGANIZATION NAME AUTHORIZED REPRESENTATIVE NAME & TITLE AUTHORIZED REPRESENTATIVE NAME & TITLE SIGNATURE & DATE SIGNATURE & DATE