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HomeMy WebLinkAboutBoard of Commissioners – Supporting Documents Compiled – 03/20/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS EMERGENCY MEETING AGENDA COVID-19 Friday, March 20, 2020 1:00 p.m. Government Services Center, West Battle Lake Room & Via GoToMeeting 515 West Fir Avenue, Fergus Falls, MN *Please Silence All Electronic Devices* TIME 1::00 – 1:05 (1) Pledge of Allegiance 1:05 – 3:00 (2) COVID-19 – Otter Tail County Preparation • Public Hearings • Private Sector Impact • County Workforce • MN Healthcare Coalitions Overview • Other RESOLUTION APPROVING ELECTRONIC PUBLIC HEARINGS DURING THE COVID-19 EMERGENCY Otter Tail County Resolution No. 2020 - WHEREAS, the County recognizes that Governor Tim Walz declared a state of emergency in response to the Coronavirus (COVID-19); and WHEREAS, pursuant to Otter Tail County Resolution Number 2020-27, the Otter Tail County Board of Commissioners have declared a state of emergency exists under the authority given under Minnesota State Statute 12.29 due to the ongoing and expected response to and recovery from COVID-19; and WHEREAS, these essential public health actions necessitate finding alternative methods for ensuring the essential business of the county is conducted; and WHEREAS, Minnesota Statutes, Section 13D.021 allows for public hearings to be conducted via telephone or other electronic means. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1.Effective immediately, the Otter Tail County Board of Commissioners direct staff to postpone any non-essential public hearings. 2.Effective immediately, the Otter Tail County Board of Commissioners approve the use of telephone and other electronic means as allowed under Minnesota Statutes, Section 13D.021 for public hearings that are essential for health, safety and commerce. 3.The Otter Tail County Board of Commissioners encourage the Planning Commission, Board of Adjustment, and any other component unit of the County to hold public hearings under Minnesota Statute, Section 13D.021 to ensure essential business of the County is conducted and minimize disruptions to the public and local economy. Upon the motion of , is seconded by , and passed on a vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted at Fergus Falls, Minnesota, this 20th day of March 2020: OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________________ By:___________________________________________ Attest:_______________________________ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Fergus Falls Daily Journal – Emailed February 20, 2020 State of Minnesota County of Otter Tail Pursuant to the provisions of Minnesota Statute 394.26 NOTICE is hereby given that a public hearing will be held before the Otter Tail County Board of Adjustment at 6:00 p.m. on Thursday, March 12, 2020 for considering applications for variance for the following. PLEASE NOTE, due to COVID-19, the public hearing will be conducted via telephone or other electronic means as allowed under Minnesota Statutes, Section 13D.021. Please refer to the Otter Tail County website or call the Land and Resource Department to learn how to attend the public hearing via telephone or electronically. 1.Cory Budke, Wee Villa Resort, Lot 4 Ex Trs (36.06 Acres), Section 14 of Elizabeth Township by Long Lake, request a variancefrom the ordinary high-water level setback requirement of the Shoreland Management Ordinance. 2.Torrey & Andrea Hovland, Justin & Leah Studsrud and Brook & Courtney Maier, Lots 6 & 7 Blk 1 of Tri-Lake Estates 1st Addition& Lot 1 Blk 2 of Tri-Lake Estates Backlots 1st Addition, Section 9 of Lida Township by Lida Lake, request a variance to change thepermanent attachment of Lot 1 Blk 2 to be permanently attached to Lot 7 Blk 1 instead of Lot 6 Blk 1 of the Shoreland ManagementOrdinance. 3.Jon & Marcy Hager, Lot 8 Blk 4 of Bonita Beach, Section 5 of Everts Township by Otter Tail Lake, request a variance from theLotline setback requirement of the Shoreland Management Ordinance. 4.David & Robyn Wolf, Lots 5 & 6 of Hilcoske’s 2nd Addn-Pleasure Park & Vac Rd Adj., Section 4 of Otter Tail Township by Otter Tail Lake, request a variance from the ordinary high-water level setback requirement of the Shoreland Management Ordinance. Detailed information regarding any specific application listed above is available on Otter Tail County’s web site at ottertailcountymn.us, by contacting the Otter Tail County Land & Resource Management office by phone at (218) 998-8095 or by mail at 540 Fir Ave W, Fergus Falls, MN 56537. Individuals requiring special accommodations should contact the County Land & Resource Management office prior to the date of the public hearing. PLEASE PRINT AT LEAST 10 DAYS PRIOR TO THE MEETING DATE Please Send the Affidavit Along with the Statement To: **Please include the Hearing/Meeting date on the invoice/statement – Thank you! Otter Tail County Board of Adjustment Government Services Center, 540 W Fir Fergus Falls, MN 56537 Questions, Call Amy @: 218-998-8095 **THIS IS TO BE PRINTED WITH THE LEGALS – (1 TIME)** Example Notice of Hearing for Variance Applicant and/or applicant’s representative must be present at the scheduled hearing. To Whom it May Concern: Has/have made application to the Otter Tail County Board of Adjustment for a variance as per requirements of the Otter Tail County Shoreland Management Ordinance, the Otter Tail County Set Back Ordinance, the Subdivision Controls Ordinance of Otter Tail County, Otter Tail County Sanitation Code and/or the Wind Energy Conversion System Ordinance of Otter Tail County. The Otter Tail County Board of Adjustment will assemble remotely via Go To Meeting for this hearing on Thursday, January 9, 2020 at 6:00 p.m. In response to the COVID-19 public health emergency declared by Governor Walz, the public hearing will be held remotely via Go-To-Meeting. Public testimony regarding this application will only be received by email, in writing, or by participating in the remote public hearing. Information regarding access to the Go-To-Meeting public hearing will be provided on the Land & Resource website. Written correspondence or emails regarding this application will be received up until 12:00 p.m./noon the day prior to the public hearing date. Written correspondence or emails regarding this application will be received up until 12:00 p.m./noon the day prior to the public hearing date. ** Weather conditions may change the Hearing date and time. If bad weather occurs, please listen to the local Fergus Falls Radio Stations or contact the Land & Resource Management Office by 4:30 p.m. for possible rescheduling of the Hearing. The property concerned in the application is legally described and located at: Legal Description: Parcel No. - 37000990409000 Lot 21 – San Dee Cove Beach Section 23, Township 136, Range 42 Township Name – Lida Lake Name/Number/Class: Lida (56-747), General Development (GD) Property Address: 26693 Sand Dee Cove Dr., Vergas MN 56587 The variance requested is the following: Just want to put a couple rooms over my existing detached garage. Currently detached garage peak height is 13’, and by placing a floor truss, and normal 8’ walls, the new peak height would be ~22’. Maximum allowable height for a non-dwelling is 20’. Asking for a variance of 2’. October 31, 2019 Amy Busko Example OTTER TAIL COUNTY PLANNING COMMISSION NOTICE OF PUBLIC HEARING APPLICANT: HEARING DATE/LOCATION: , 2020 at P.M.** Commissioner's Room Government Services Center 500 West Fir Ave Fergus Falls, MN 56537 PRELIMINARY PLAT REQUEST: A Preliminary Plat of “ LAKE NAME/NUMBER/CLASS: E-911 ADDRESS: LEGAL DESCRIPTION: ** Weather Conditions may change the Hearing date and time. If bad weather occurs, please listen to the local Fergus Falls Radio Stations or contact the Land & Resource Management Office, by 4:30 p.m., for possible rescheduling of the Hearing. The above Applicant has made application to the Otter Tail County Planning Commission for a Preliminary Plat as per the requirements of the Subdivision Controls Ordinance and the Shoreland Management Ordinance of Otter Tail County. In response to the COVID-19 public health emergency declared by Governor Walz, the public hearing will be held remotely via Go-To-Meeting. Public testimony regarding this application will only be received by email, in writing, or by participating in the remote public hearing. Information regarding access to the Go-To-Meeting public hearing will be provided on the Land & Resource website. Written correspondence or emails regarding this application will be received up until 12:00 p.m./noon the day prior to the public hearing date. Rick Wilson Chairman Planning Commission Mailing Date Example Roles and Functions of Otter Tail External Communications Team I. Information Gathering: Funnel all information through Shannon (Cedar) 1. Provides overall communication policy direction 2. Primary source to collect information and solicit information to respond to the public and media 3. Obtains approval from those in authority before releases are made II. Proactive Media Monitoring/Rapid Response: Review media accuracy, content, and possible response on social media platforms and other sources such as newspapers, TV and radio. Public inquires and follow up actions will be facilitated by Shannon. Departmental designated content experts or spokespersons (see below) will be contacted for answers and information. Content areas of responsibility: • State agencies, quality control scheduled posts and Twitter comments: Scott • Law Enforcement & Emergency Management, Public Safety: Haley • MDH, CDC, other public health agencies: Melissa • Quality control scheduled posts, community response, rumors, myths: Cedar • OTC Facebook comments: Shannon • Social media trends, miscellaneous: Erik III. Information Dissemination: 1. Press Releases: Shannon (Cedar) 2. Social Media: Information is gathered in communication’s team content calendar and transferred to drafts prior to being scheduled and posted by Shannon (Melissa) 3. Webpage, News Posts and Internal News: Scott (Anastasia) 4. News Conferences/Briefing: Shannon (Erik) 5. Graphics Design: newsletters, flyers, infographics, PowerPoints: Anastasia (Melissa) 6. Videos/Photo/Live Social Media: Erik (Scott) IV. Support Spokespersons: • Public Health: Jody (Kristi) • Emergency Operations: Patrick • Law Enforcement: Barry (Reid) • Government Services Nicole (Nick) • Economic Development and Commerce: Nick (Amy) • Attorney’s Office: Michelle Special Needs/Multilingual Translation Services: Ann Gibbs (Sarah Thacker) 1 General Overview of Healthcare Coalitions A healthcare coalition (HCC), as defined in the HHS ASPR 2017-2022 Health Care Preparedness and Response Capabilities, is a group of individual healthcare and response organizations (e.g., hospitals, emergency medical services [EMS], emergency management organizations, and public health agencies) in a defined geographic location that play a critical role in developing healthcare system preparedness and response capabilities. HCCs serve as multiagency coordinating groups that support and integrate with ESF-8 activities in jurisdictional incident command systems (ICS). The Health Care Preparedness Capabilities and resources such as those found in ASPR TRACIE’s Health Care Coalition Resources page provide detailed guidance for establishing and sustaining an HCC. This fact sheet summarizes general information on the basic structure and key functions of an HCC. A complementary ASPR TRACIE fact sheet summarizes several different fiscal models for an HCC. Additionally, ASPR TRACIE continues to host a series of webinars focused on improving HCC preparedness efforts, decision making processes, and operational planning. These resources and webinars include concepts and content from coalitions from around the country. The HCC structure should bring together diverse healthcare organizations to work together to respond and coordinate efforts before, during, and after emergencies. HCCs collaborate with a variety of stakeholders to ensure the community has the necessary medical equipment and supplies, real-time information, communication systems, and trained and exercised personnel to respond to an emergency.1 HCC Core Capabilities HCC governance and structure differ based on jurisdiction and need, however, there are a few key capabilities and goals that HCCs should strive to achieve (taken directly from the Health Care Preparedness and Response Capabilities): • Capability 1: Foundation for Health Care and Medical Readiness Goal of Capability 1: The community’s health care organizations and other stakeholders—coordinated through a sustainable HCC—have strong relationships, identify hazards and risks, and prioritize and address gaps through planning, training, exercising, and managing resources. • Capability 2: Health Care and Medical Response Coordination Goal of Capability 2: Health care organizations, the HCC, their jurisdiction(s), and the ESF-8 lead agency, plan and collaborate to share and analyze information, 1 See the HHS ASPR 2017-2022 Health Care Preparedness and Response Capabilities Glossary for a definition of “emergency.” 2 General Overview of Healthcare Coalitions manage and share resources, and coordinate strategies to deliver medical care to all populations during emergencies and planned events. • Capability 3: Continuity of Health Care Service Delivery Goal of Capability 3: Health care organizations, with support from the HCC and the ESF-8 lead agency, provide uninterrupted, optimal medical care to all populations in the face of damaged or disabled health care infrastructure. Health care workers are well-trained, well-educated, and well-equipped to care for patients during emergencies. Simultaneous response and recovery operations result in a return to normal or, ideally, improved operations. • Capability 4: Medical Surge Goal of Capability 4: Health care organizations—including hospitals, EMS, and out-of-hospital providers—deliver timely and efficient care to their patients even when the demand for health care services exceeds available supply. The HCC, in collaboration with the ESF-8 lead agency, coordinates information and available resources for its members to maintain conventional surge response. When an emergency overwhelms the HCC’s collective resources, the HCC supports the health care delivery system’s transition to contingency and crisis surge response and promotes a timely return to conventional standards of care as soon as possible. HCC Response Functions The key response functions of HCCs during an emergency response include: • Share and analyze information (e.g., coordinate information exchange and ongoing situational awareness). • Manage and share resources (e.g., work with partners to manage regional cache [if appropriate/available], obtain/identify pharmaceuticals, medical equipment, and non- clinical supplies). • Coordinate strategies to deliver medical care (e.g., enhanced medical surge capacity and capability, standardized response protocols, platform for real-time policy and strategy development and coordination). HCCs should have a collective response plan that integrates with members’ individual plans as well as the lead ESF-8 agency plan (in cases where the HCC serves as the ESF-8 lead agency, a single plan suffices). The HCC response plan should describe how the key functions above are integrated with the ESF-8 lead agency operations to ensure information is provided to local officials and to effectively communicate and address resource needs met through jurisdictional processes. The ASPR TRACIE HCC Response Plan Template provides additional information and guidance.