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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 03/03/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS AGENDA PACKET Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, March 3, 2020 8:30 a.m. Table of Contents 2.1 Draft Otter Tail County Board Minutes for 02.25.2020 2.2 Otter Tail County Bills-Warrants for 03.03.2020 4.0 Out of State Travel Request 5.0 Proposed Open Forum 6.0 Highway Items 7.0 Property Tax Abatement Public Hearing Page 1 of 5 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN February 25, 2020 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:32 a.m. Tuesday, February 25, 2020, at the Government Services Center in Fergus Falls, MN, with Commissioners; Lee Rogness, Chair; Betty Murphy, Vice-Chair; Wayne Johnson, John Lindquist and Doug Huebsch present. Approval of Agenda Chair Rogness called for approval of the Board Agenda. Motion by Johnson, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of February 25, 2020 with the following changes: Addition: West Central Initiative Census Grant Addition: MCIT Informational Meeting Addition to Public Works Committee: Salt Shed/Glass Pile Update Consent Agenda Motion by Huebsch, second by Murphy and unanimously carried to approve the Consent Agenda items as follows: 1. February 11, 2020 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for February 25, 2020 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for February 25, 2020 (Exhibit A) 4. Approve an LG240B Application to Conduct Excluded Bingo as submitted by the Friends of the Perham Area Public Library for an event scheduled for Monday, March 29, 2020 at The Cactus located at 43521 Fort Thunder Road in Perham Township 2020 Legislative Priorities County Administrator Nicole Hansen submitted a document titled “2020 Legislative Priorities” that will be provided at meetings with legislators during the Association of Minnesota Counties (AMC) Conference in February. Top priorities include Economic Development, Community Services and Transportation and Trails. Non-Licensed Essential Supervisory Labor Agreement Motion by Johnson, second by Murphy and unanimously carried to accept the Non-Licensed Essential Supervisory Labor Agreement for 2020-2022. West Central Initiative Census Grant Motion by Murphy, second by Huebsch and unanimously carried to accept the West Central Initiative Census Grant in the amount of $500.00. The grant will be used for the Census Grant project. Open Forum Discussion County Administrator Nicole Hansen requested input from the Board on how to improve the agenda and meetings to meet and promote the needs of the county as well as the public while staying within their authority. She summarized the roles and responsibilities of the County Commissioners and reviewed a document titled “Public Comments at Board Meetings” which includes language regarding the Minnesota Open Meeting Law. Ms. Hansen suggested the addition of an open forum prior to each regularly scheduled Board of Commissioners’ meeting to allow the public to address the board while following established rules or guidelines. Board of Commissioners’ Meeting Minutes February 25, 2020 Page 2 of 5 Motion by Johnson, second by Lindquist and unanimously carried for staff to establish a dedicated time for the public to address the board regarding county business as recommended by MCIT. The open forum would be informational only and would not be part of the regular Board meeting. Staff will develop a proposed Open Forum Policy for review at the March 3rd, 2020 meeting. Redeye 1 Watershed 1 Plan (1W1P) Update East Otter Tail County Soil and Water Conservation District Manager Darren Newville provided an update to the Board regarding the Redeye River 1W1P. The program and plan are voluntary and aligns water planning along watershed boundaries while enhancing existing county water plans. Mr. Newville reviewed key focus areas and goals as well as a timeline of the plan approval process. The plan is currently being reviewed internally and the Board of Water and Soil Resources (BWSR) approval is planned for September 2020 followed by local adoption. Buffalo-Red River Comprehensive Watershed Management Draft Plan West Otter Tail County Soil and Water Conservation District Project Manager Aaron Larsen submitted the Buffalo-Red River Comprehensive Watershed Management draft plan to the Commissioners on February 6, 2020 for internal review. He provided a brief summary of the plan to the Board and requested approval. Motion by Johnson, second by Lindquist and unanimously carried to approve the Buffalo-Red River Comprehensive Watershed Management draft plan as presented and submitted to the Commissioners. The motion also recommended the draft plan to be submitted to the Board of Water and Soil Resources for approval. Otter Tail County (OTC) Coalition of Lake Association (COLA) Survey OTC COLA Administrative Assistant John Kruse shared with the Board the results of an online survey that has received 1,057 responses thus far. The survey requested input from lake and river shoreland property owners regarding the OTC Shoreland Management and Septic Ordinances. The survey was promoted on the Otter Tail County Facebook page, OTC COLA website, COLA E-Newsletter and 15,530 post cards were mailed to property owners. Board of Adjustment Appointment Motion by Murphy, second by Huebsch and unanimously carried to appoint Terry Marthaler from District 4 to the Otter Tail County Board of Adjustment serving a one-year term. Land Use Administrative Ordinance Motion by Johnson, second by Murphy and unanimously carried to authorize a Public Hearing regarding the Land Use Administrative Ordinance on April 7, 2020 at 10:00 a.m. at the Government Services Center in Fergus Falls, MN. Clean Water Partnership Program Land and Resource Director Chris LeClair requested approval from the Board to submit an application to the Minnesota Pollution Control Agency for the Clean Water Partnership Loan Program. This program allows property owners to apply for a loan with the county to upgrade their septic systems. Payback for the loan would be applied to the applicant’s property taxes over a 10-year period at a 0% interest rate and would also be available to commercial establishments. Motion by Lindquist, second by Murphy and unanimously carried, with Johnson abstaining, to authorize the Land and Resource Director to apply for a grant with the Minnesota Pollution Control Agency in the amount of one (1) Million dollars to assist with funding of the Minnesota Clean Water Partnership program. Board of Commissioners’ Meeting Minutes February 25, 2020 Page 3 of 5 Amended Plat – “Old Town Townhouses”/ CIC#26 Motion by Huebsch, second by Johnson and unanimously carried to approve the amended plat known as “Old Town Townhouses” Common Interest Community #26 located in Section 12 of Clitherall Township; Clitherall Lake (56-238). Penalty Forgiveness Motion by Johnson, second by Murphy and unanimously carried to deny the requested penalty forgiveness in the amount of $590.75 to Matt and Bridget Cullen. Failure to update mailing address does not meet the requirements of the Otter Tail County Policy for penalty forgiveness. Ditch 45 Motion by Johnson, second by Huebsch and unanimously carried to authorize a Public Hearing regarding the finalization for redetermination of benefits for Ditch 45 on March 30, 2020 at 7:00 p.m. at the Parkers Prairie Event Center in Parkers Prairie, MN. Sale of Property Motion by Huebsch, second by Murphy and unanimously carried to reaffirm the public sale of a one-acre parcel (27000230155001) located in the Northeast quarter of the Southwest quarter of Section 23 in Folden Township. The tract is adjacent to the west side of County Highway 65 and is surrounded on the North, West and South sides by property owned by Joerger Land LLC. State Auditor Engagement Letter Motion by Lindquist, second by Murphy and unanimously carried to authorize the Otter Tail County Board Chair, County Administrator and County Auditor-Treasurer to sign the 2019 Audit Engagement Letter with the Office of the Minnesota State Auditor. MCIT Meeting Motion by Johnson, second by Murphy and unanimously carried to authorize Commissioners to attend the MCIT informational meeting on February 27, 2020 at 8:15 a.m. at the InterContinental Hotel in St. Paul, MN. The meeting is being held in conjunction with the AMC’s Legislative Conference. Closed to the Public At 10:20 a.m., Chair Rogness declared the Board of Commissioners meeting closed to the public for attorney client privileges to discuss matters regarding threatened litigation concerning claims of Kameron Boudin involving an incident on December 13, 2018. The closed session is authorized under M.S. 13D.05, subd. 3(b). Present were Commissioners; Lee Rogness, Chair; Betty Murphy, Vice Chair; Wayne Johnson, John Lindquist, Doug Huebsch, Board Secretary Tara Bakken, County Administrator Nicole Hansen, County Attorney Michelle Eldien and County Sheriff Barry Fitzgibbons. The closed session was concluded at 10:43 a.m. Out of State Travel Motion by Huebsch, second by Murphy and unanimously carried to authorize the Probation Director to attend the Orientation for Probation and Parole Chief Executives in Aurora, CO May 5th-7th, 2020. The Orientation focuses on presenting core competencies and their related skills and behaviors. All expenses will be funded by The National Institute of Corrections. ENACTING RESOLUTION FOR THE PARKS AND TRAILS ORDINANCE UNDER MINNESOTA STATUTE SECTION 375.51, SUBDIVISION 2, AND 398.34 Otter Tail County Resolution No. 2020 - 18 WHEREAS, the County is authorized pursuant to Minnesota Statues, Sections 398.31 to 398.36, to establish a Parks and Trails Ordinance; and Board of Commissioners’ Meeting Minutes February 25, 2020 Page 4 of 5 WHEREAS, the Parks and Trails Ordinance will secure the quiet, orderly and suitable use and enjoyment of public park and trail properties; and WHEREAS, the Parks and Trails Ordinance will guide the primary duty of the acquisition, development and maintenance of parks, trails, wildlife sanctuaries, forest and other reservations and providing the means for public access to historic sites, lakes, rivers, streams and other natural phenomena; and WHEREAS, the statutes provide that the County is granted full power and authority to acquire and establish parks and trails and to operate, maintain, protect and improve a park and trail system and conduct a recreational program; and WHEREAS, the County has caused notice of a public hearing on the Parks and Trails Ordinance published in the official newspaper and other local weekly newspapers of the County with at least three weeks’ notice given; and WHEREAS, pursuant to such notice, a public hearing on the proposal has been held by the County on February 11, 2020, at which hearing all persons desiring to present their oral or written comments on the proposal were given an opportunity to do so; and WHEREAS, the adoption of the Parks and Trails Ordinance vacates the Ordinance Relating to Prohibition of Alcoholic Beverages at Phelps Mills Park previously passed by the County on or about August 10, 1977; and WHEREAS, the adoption of the Parks and Trails Ordinance vacates the County Park Ordinance previously passed by the County on or about July 15, 1980. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. Pursuant to Minnesota Statutes Sections 398.31 to 398.36, the Board of Commissioners hereby enacts a Parks and Trails Ordinance. 2. The Ordinance Relating to Prohibition of Alcoholic Beverages at Phelps Mill Park is vacated. 3. The County Park Ordinance is vacated. Upon the motion of Johnson, is seconded by Lindquist, and passed on a 5-5 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted at Fergus Falls, Minnesota, this 25th day of February 2020: OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________________________ By:___________________________________________ Attest:_______________________________ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Phelps Mill County Park 2020 Fee Schedule Motion by Johnson, second by Huebsch and unanimously carried to approve the Phelps Mill County Park 2020 Fee Schedule as presented effective March 1, 2020. For a full list of county fees visit https://ottertailcountymn.us/wp-content/uploads/2019/05/Otter-Tail-County-Fee-Schedule.pdf. Board of Commissioners’ Meeting Minutes February 25, 2020 Page 5 of 5 Amended CSAH 34 Engineering Services Agreement Motion by Johnson, second by Huebsch and unanimously carried to accept the requested amendment to the current fee for engineering services for the Perham to Pelican Rapids East Segment S.A.P 056-634-011 and S.P. 056-090-013. Adjournment At 10:56 a.m., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 8:30 a.m. on Tuesday, March 3, 2020, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________________ By: ____________________________________________ Attest: _____________________________ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting Minutes February 25, 2020 (Exhibit A) Page 1 of 6 Board of Commissioners’ Meeting Minutes February 25, 2020 (Exhibit A) Page 2 of 6 Board of Commissioners’ Meeting Minutes February 25, 2020 (Exhibit A) Page 3 of 6 Board of Commissioners’ Meeting Minutes February 25, 2020 (Exhibit A) Page 4 of 6 Board of Commissioners’ Meeting Minutes February 25, 2020 (Exhibit A) Page 5 of 6 Board of Commissioners’ Meeting Minutes February 25, 2020 (Exhibit A) Page 6 of 6 COMMISSIONER'S VOUCHERS ENTRIES2/27/2020 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 9:52:41AM 19MQ-RRYT-MHCQ COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-061-000-0000-6406 19.98 A2RJVV5AA0WI1P MICROPHONE Office Supplies N 01-091-000-0000-6406 41.90 A2RJVV5AA0WI1P INDEX TABS 1YYL-JC64-P1T3 Office Supplies N 01-091-000-0000-6406 19.98 A2RJVV5AA0WI1P WIRELESS MOUSES 1YYL-JC64-P1VY Office Supplies N 01-201-000-0000-6385 65.89 A2RJVV5AA0WI1P MOBILE JOB BOX 1KT3-P3QX-TJ4T Entry Team Srt N 50-000-000-0000-6290 17.04 ACCT 160002035 1601973229 Contracted Services N 50-390-000-0000-6290 17.03 ACCT 160002035 1601973229 Contracted Services.N 50-399-000-0000-6290 32.06 ACCT 160002035 1601973229 Contracted Services.N 01-013-000-0000-6262 AP 1,043.82 CLIENT SERVICES DEC 2019 DEC2019 Public Defender Y 01-013-000-0000-6262 3,371.15 CLIENT SERVICES JAN 2020 JAN2020 Public Defender Y 01-201-000-0000-6526 57.92 PANTS & SHIRTS 1/23/20 Uniforms N 01-201-000-0000-6304 200.00 TOW UNIT 1806 2/21/20 16633 Repair And Maintenance N 10-302-000-0000-6350 1,293.50 SERVICE 115676 Maintenance Contractor N 01-112-110-0000-6572 280.00 INSTALL WEATHERSTRIP 189797 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,302.00 SUPPLIES 3807043 Repair And Maintenance Supplies N 14386 AMAZON CAPITAL SERVICES INC 147.7514386 13620 AMERIPRIDE SERVICES INC 66.1313620 15262 AVERY, ATTORNEY AT LAW/JILL 4,414.9715262 12185 BARRY/ADAM 57.9212185 31803 BEYER BODY SHOP INC 200.0031803 1227 CARR'S TREE SERVICE 1,293.501227 2307 CENTRAL DOOR & HARDWARE INC 280.002307 1756 CHEMSEARCH Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 3 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC AMERIPRIDE SERVICES INC AVERY, ATTORNEY AT LAW/JILL BARRY/ADAM BEYER BODY SHOP INC CARR'S TREE SERVICE CENTRAL DOOR & HARDWARE INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 01-201-000-0000-6304 580.90 UNIT 1612 INSTALL AUTOEJECT 5349 Repair And Maintenance N 14-201-000-0000-6687 5,382.95 UNIT 2007 EMERGENCY EQUIPMENT 5341 Equipment-Current Year N 14-201-000-0000-6687 5,382.95 UNIT 2008 EMERGENCY EQUIPMENT 5342 Equipment-Current Year N 14-201-000-0000-6687 6,113.24 UNIT 2004 EMERGENCY EQUIPMENT 5343 Equipment-Current Year N 14-201-000-0000-6687 5,133.06 UNIT 2005 EMERGENCY EQUIPMENT 5344 Equipment-Current Year N 14-201-000-0000-6687 5,989.87 UNIT 2006 EMERGENCY EQUIPMENT 5345 Equipment-Current Year N 14-201-000-0000-6687 4,724.44 UNIT 2010 EMERGENCY EQUIPMENT 5346 Equipment-Current Year N 10-302-000-0000-6514 135.07 MOISTURE DEDUC 595787 Salt N 10-302-000-0000-6514 13,755.06 SALT 595787 Salt N 10-302-000-0000-6514 2,973.61 SALT 595790 Salt N 10-302-000-0000-6514 136.37 MOISTURE DEDUCT 596639 Salt N 10-302-000-0000-6514 13,902.35 SALT 596639 Salt N 10-302-000-0000-6514 2,762.20 SALT 596641 Salt N 10-302-000-0000-6514 8,222.42 SALT 597511 Salt N 10-302-000-0000-6514 136.98 MOISTURE DEDUCT 597514 Salt N 10-302-000-0000-6514 24,630.47 SALT 597514 Salt N 10-302-000-0000-6514 2,974.64 SALT 597522 Salt N 10-302-000-0000-6514 2,709.04 SALT 598329 Salt N 10-302-000-0000-6514 5,500.88 SALT 599068 Salt N 10-302-000-0000-6514 2,988.03 SALT 599070 Salt N 01-044-000-0000-6369 520.00 ACCT 2189988010 MOVE STATIONS 446566 Miscellaneous Charges N 01-201-000-0000-6406 126.32 ACCT 2189988555 SUPPLIES 07494 Office Supplies N 01-201-000-0000-6406 44.32 ACCT 2189988555 SUPPLIES 446547 Office Supplies N 01-201-000-0000-6406 31.61 ACCT 2189988555 SUPPLIES 446629 Office Supplies N 10-304-000-0000-6300 1,995.00 SERVICE 5041 Building And Grounds Maintenance N 10-304-000-0000-6300 AP 1,477.75 SERVICE 5267 Building And Grounds Maintenance N 1,302.001756 9087 CODE 4 SERVICES, INC 33,307.419087 13656 COMPASS MINERALS AMERICA 80,010.2813656 32603 COOPERS TECHNOLOGY GROUP 722.2532603 15471 DAKOTA PLAINS MECHANICAL Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 7 Transactions - - - 13 Transactions 4 Transactions CHEMSEARCH CODE 4 SERVICES, INC COMPASS MINERALS AMERICA COOPERS TECHNOLOGY GROUP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6300 AP 360.00 SERVICE 5275 Building And Grounds Maintenance N 10-304-000-0000-6300 204.86 SERVICE 5275 Building And Grounds Maintenance N 10-304-000-0000-6300 2,000.00 SERVICE 5462 Building And Grounds Maintenance N 10-303-000-0000-6330 102.36 MILEAGE Mileage N 10-303-000-0000-6331 12.03 MEALS Meals And Lodging N 22-622-000-0619-6369 27,950.00 EXCAVATOR HOURS FOR DITCH 19 883705 Miscellaneous Charges Y 01-063-000-0000-6232 2,392.00 EDIT LIST & TEST DECK FILE 12265 Printing-Ballots N 10-304-000-0000-6565 25.00 SUPPLIES R85241 Fuels - Diesel N 10-304-000-0000-6572 99.00 SUPPLIES R85241 Repair And Maintenance Supplies N 50-000-000-0150-6290 225.00 SNOW REMOVAL 1/31/20 29391 Contracted Services.Y 10-302-000-0000-6516 2,670.66 MELTDOWN APEX CD202010590 Magnesium Chloride N 10-302-000-0000-6516 4,029.73 MELTDOWN APEX CD202010591 Magnesium Chloride N 10-302-000-0000-6516 4,501.46 MELTDOWN APEX CD202012086 Magnesium Chloride N 01-112-000-0000-6572 7.96 ACCT MNFER0014 SUPPLIES 125753 Repair And Maintenance Supplies N 6,037.6115471 15947 DITTBERNER/TREVOR 114.3915947 13736 DM ENTERPRISES 27,950.0013736 10609 DS SOLUTIONS INC 2,392.0010609 6541 EAST SIDE OIL COMPANIES 124.006541 941 EGGE CONSTRUCTION INC 225.00941 6309 ENVIROTECH SERVICES INC 11,201.856309 2997 FASTENAL COMPANY 7.962997 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions DAKOTA PLAINS MECHANICAL DITTBERNER/TREVOR DM ENTERPRISES DS SOLUTIONS INC EAST SIDE OIL COMPANIES EGGE CONSTRUCTION INC ENVIROTECH SERVICES INC FASTENAL COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-303-000-0000-6501 1,000.00 LICENSE TRANSFER TSC7 Engineering And Surveying Supplies N 10-303-000-0000-6682 23,205.16 TAG #20107 TRIMBLE R10-2 GPS R Drafting And Survey Equipment N 10-303-000-0000-6682 6,495.51 TAG #20106 TRIMBLE TSC7 CONTRO Drafting And Survey Equipment N 10-303-000-0000-6682 2,250.00 LESS TRADE IN TAG #18683 Drafting And Survey Equipment N 10-303-000-0000-6682 450.00 LESS TRADE IN TAG #18688 Drafting And Survey Equipment N 01-605-000-0000-6140 75.00 PER DIEM 2/26/20 Per Diem N 01-605-000-0000-6330 13.80 MILEAGE 2/26/20 Mileage N 01-205-000-0000-6273 545.00 BODY TRANSPORT - P FITZGERALD 2/5/20 Coroner Expense N 01-112-108-0000-6342 120.00 ACCT 6768 PEST CONTROL 147321 Service Agreements N 01-112-104-0000-6342 75.00 ACCT 19247 PEST CONTROL 147502 Service Agreements N 01-112-101-0000-6342 120.00 ACCT 19248 PEST CONTROL 147503 Service Agreements N 01-112-101-0000-6572 53.85 ACCT 813640729 HVAC MOTOR 9439865768 Repair And Maintenance Supplies N 01-041-000-0000-6342 179.61 AGREE 025-1114829-000 OVERAGE 26337980 Service Agreements N 01-041-000-0000-6342 373.13 AGREE 025-1114829-000 26337980 Service Agreements N 01-041-000-0000-6342 373.13 AGREE 025-1114829-000 26527184 Service Agreements N 01-042-000-0000-6342 124.37 AGREE 025-1114829-000 26337980 Service Agreements N 01-042-000-0000-6342 16.46 AGREE 025-1114829-000 OVERAGE 26337980 Service Agreements N 01-042-000-0000-6342 124.37 AGREE 025-1114829-000 26527184 Service Agreements N 3628 FRONTIER PRECISION INC 28,000.673628 7611 GIBBS/ANN 88.807611 36008 GLENDE-NILSON FUNERAL HOME 545.0036008 5066 GODFATHERS EXTERMINATING INC 315.005066 52564 GRAINGER INC 53.8552564 13522 GREATAMERICA FINANCIAL SVCS 1,191.0713522 9140 GROTTE/CHARLES H Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - - 5 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions 6 Transactions FRONTIER PRECISION INC GIBBS/ANN GLENDE-NILSON FUNERAL HOME GODFATHERS EXTERMINATING INC GRAINGER INC GREATAMERICA FINANCIAL SVCS Otter Tail County Auditor HEALTHCARE ENVIRONMENTAL SERVICES INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-301-000-0000-6406 18.94 PETTY CASH REIMBURSEMENT Office Supplies N 10-301-000-0000-6210 AP 1.74 PETTY CASH REIMBURSEMENT Postage & Postage Meter N 10-301-000-0000-6406 AP 10.63 PETTY CASH REIMBURSEMENT Office Supplies N 10-302-000-0000-6210 AP 2.00 PETTY CASH REIMBURSEMENT Postage & Postage Meter N 10-304-000-0000-6369 AP 2.02 PETTY CASH REIMBURSEMENT Miscellaneous Charges N 10-304-000-0000-6406 AP 5.00 PETTY CASH REIMBURSEMENT Office Supplies N 01-091-000-0000-6369 120.00 56-JV-19-2064 TRANSCRIPT 2/5/20 Miscellaneous Charges Y 10-302-000-0000-6331 9.35 MEALS Meals And Lodging N 01-250-000-0000-6432 130.20 ACCT 325 WASTE DISPOSAL 55329 Medical Incarcerated N 10-303-000-0000-6278 AP 62,574.85 SERVICE 0047087 Engineering & Hydrological Testing N 01-201-000-0000-6526 96.00 POLOS FOR ADAM BERRY 90932 Uniforms N 01-250-000-0000-6526 64.00 EMBROIDERED UNIFORM ITEMS 90962 Uniforms N 01-091-000-0000-6369 49.00 56-CR-19-3063 TRANSCRIPT 1/27/20 Miscellaneous Charges Y 01-013-000-0000-6262 3,675.00 CLIENT SERVICES JAN 2020 JAN2020 Public Defender Y 40.339140 5785 HANSON RPR/KATHRYN D 120.005785 977 HAUGE/MARK 9.35977 37755 130.2037755 5835 HOUSTON ENGINEERING INC 62,574.855835 39324 JK SPORTS 160.0039324 5550 JORGENSON/MICHELLE 49.005550 14217 JORUD/MATTHEW 3,675.0014217 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions HEALTHCARE ENVIRONMENTAL SERVICES INC GROTTE/CHARLES H HANSON RPR/KATHRYN D HAUGE/MARK HOUSTON ENGINEERING INC JK SPORTS JORGENSON/MICHELLE JORUD/MATTHEW Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6572 847.37 PARTS 7724878 Repair And Maintenance Supplies N 01-250-000-0000-6432 4.29 MINDERMANN, JEROME 1/3/20 Medical Incarcerated 6 01-250-000-0000-6432 4.29 MINDERMANN, JEROME 1/7/20 Medical Incarcerated 6 01-250-000-0000-6432 AP 678.61 WHITTEN, TIMOTHY J 10/6/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 88.44 WHITTEN, TIMOTHY J 10/6/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 61.95 WHITTEN, TIMOTHY J 10/6/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 4.37 MINDERMANN, JEROME 11/29/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 4.37 MINDERMANN, JEROME 12/10/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 81.50 OUIMET, ANDREW M 12/11/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 77.98 CHRISTENSEN, JACOB D 12/16/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 14.73 REYNOLDS, DAVID W 12/16/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 4.37 MINDERMANN, JEROME 12/16/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 4.37 MINDERMANN, JEROME 12/2/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 14.73 REYNOLDS, DAVID W 12/23/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 8.63 HILLMAN, WILLIAM L 12/23/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 4.37 MINDERMANN, JEROME 12/23/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 4.37 MINDERMANN, JEROME 12/31/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 31.24 TWEDT, RYAN K 12/7/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 351.54 TWEDT, RYAN K 12/7/19 Medical Incarcerated 6 01-250-000-0000-6432 AP 6.14 TWEDT, RYAN K 12/9/19 Medical Incarcerated 6 01-091-000-0000-6270 AP 420.00 ACCT 301997 56-CR-19-1759 10/22/19 Misc Professional-Expert Witness 6 01-201-000-0000-6526 90.84 ACCT 3233808 SHIRTS & LOGOS 8282516 Uniforms N 50-399-000-0000-6291 500.00 CARDBOARD 2/14/20 73420 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 2/18/20 73442 Contract Transportation N 1002 KIMBALL MIDWEST 847.371002 79 LAKE REGION HEALTHCARE 1,450.2979 25146 LAKELAND MENTAL HEALTH CENTER 420.0025146 14614 LANDS' END BUSINESS OUTFITTERS 90.8414614 81 LARRY OTT INC TRUCK SERVICE Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 19 Transactions 1 Transactions 1 Transactions KIMBALL MIDWEST LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LANDS' END BUSINESS OUTFITTERS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems 01-201-000-0000-6348 2,148.00 AGENCY 4413 SERVICE PACKAGE 254484 Software Maintenance Contract N 01-201-000-0000-6526 75.00 SOFTSHELL JACKET 20843 Uniforms N BRASEL/RYAN10519 01-112-101-0000-6369 107.62 PROBATION PARKING ONLY SIGNS 207229 Miscellaneous Charges N 10-302-000-0000-6515 430.00 SUPPLIES 207194 Signs And Posts N 01-149-000-0000-6210 2,568.24 LEASE N17052652 PYMT N8167407 Postage & Postage Meter N 01-122-000-0000-6342 167.96 ACCT 35700038 CN 500-0491119 407664549 Service Agreements N 50-000-000-0000-6412 1,180.80 ACCT OT00 CAMERA/MOUNTS 7254395 Office Furniture/Equipment Minor N 50-000-000-0000-6412 1,858.71 ACCT OT00 PC CORE/KEYBOARD 7254666 Office Furniture/Equipment Minor N 50-000-000-0000-6412 80.81 ACCT OT00 HDMI CABLE 7259269 Office Furniture/Equipment Minor N 50-000-000-0000-6412 41.48 ACCT OT00 CABLES 7259347 Office Furniture/Equipment Minor N 50-000-000-0000-6412 4,956.00 ACCT OT00 75" LED TV 7259687 Office Furniture/Equipment Minor N 01-250-000-0000-6432 693.34 ACCT 5006836 MEDICATION 76738835 Medical Incarcerated N 1,000.0081 10486 LEADS ONLINE LLC 2,148.0010486 6934 LONG WEEKEND SPORTSWEAR 75.006934 511 M-R SIGN COMPANY INC. 537.62511 12047 MAILFINANCE 2,568.2412047 36132 MARCO INC ST LOUIS 167.9636132 2721 MARCO TECHNOLOGIES LLC 8,117.802721 10115 MCKESSON MEDICAL-SURGICAL INC 693.3410115 1463 MID-CENTRAL EQUIPMENT INC Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 5 Transactions 1 Transactions LARRY OTT INC TRUCK SERVICE LEADS ONLINE LLC LONG WEEKEND SPORTSWEAR M-R SIGN COMPANY INC. MAILFINANCE MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MCKESSON MEDICAL-SURGICAL INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6565 144.00 OIL 243083 Fuels - Diesel N 10-304-000-0000-6572 7.95 PARTS 243119 Repair And Maintenance Supplies N 01-280-000-0000-6818 9,087.12 SPRING FLOODING POSTCARDS 6073 Contingency Incident Event Costs N 01-091-000-0000-6342 40.00 ACCT 1143 SHREDDING SERVICES 412148 Service Agreements N 01-121-000-0000-6369 25.00 ACCT 3347 SHREDDING SERVICES 412669 Miscellaneous Charges N 01-201-000-0000-6342 25.00 ACCT 1159 SHREDDING SERVICES 412154 Service Agreements N 10-303-000-0000-6278 DTG 3,960.31 2019 PAVEMENT TESTING 00000591662 Engineering & Hydrological Testing N 01-045-000-0000-6266 DTG 7,018.10 AUDIT SERVICE 10/16/19-1/21/20 70363 Audit Cost N 01-091-000-0000-6406 241.62 3000 #10 REGULAR ENVELOPES NB-1656 Office Supplies N 01-112-108-0000-6485 606.20 ACCT 655-790197 SUPPLIES 48937 Custodian Supplies N 01-605-000-0000-6140 75.00 PER DIEM 2/26/20 Per Diem N 01-605-000-0000-6330 27.60 MILEAGE 2/26/20 Mileage N 01-201-000-0000-6395 AP 2,500.00 PYMT FOR 2007 CARGO TRAILER 3/3/20 Dive Team N 151.951463 87003 MIDWEST PRINTING CO 9,087.1287003 7661 MINNKOTA ENVIRO SERVICES INC 90.007661 12934 MN DEPT OF TRANSPORTATION 3,960.3112934 565 MN STATE AUDITOR 7,018.10565 88000 NELSON BROTHERS PRINTING 241.6288000 595 NETWORK SERVICES COMPANY 606.20595 14932 OLSON/BRENDA 102.6014932 10009 OTTER TAIL CO SHERIFF'S POSSE Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions MID-CENTRAL EQUIPMENT INC MIDWEST PRINTING CO MINNKOTA ENVIRO SERVICES INC MN DEPT OF TRANSPORTATION MN STATE AUDITOR NELSON BROTHERS PRINTING NETWORK SERVICES COMPANY OLSON/BRENDA Otter Tail County Auditor REGENTS OF THE UNIVERSITY OF MINNESOTA COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 02-280-000-0000-6369 179.13 ACCT 59893 BOOKMARKS 8003746 Miscellaneous Charges N 02-280-000-0000-6369 48.13 ACCT 38845 EM MAGNET POSTCARDS 8003782 Miscellaneous Charges N 50-000-000-0120-6291 1,244.80 HAULING CHARGES 2/10/20 39150 Contract Transportation N 50-000-000-0170-6291 4,970.72 HAULING CHARGES 2/10/20 39150 Contract Transportation N 01-112-108-0000-6572 375.00 INSTALL REPLACEMENT SECTIONS 16350 Repair And Maintenance Supplies N 01-201-000-0000-6526 323.61 GUN SAFE 2/4/20 Uniforms N 01-250-000-0000-6224 10.73 MEAL - TRANSPORT 2/24/20 Prisioner Conveyance N 01-250-000-0000-6452 35.33 COLORED BOXERS 19373 Prisioners Clothing Cost N 01-122-000-0000-6242 295.00 DESIGN CE/INSPECTOR CE 3/3/20 Registration Fees N BUSKO/AMY6409 01-122-000-0000-6242 295.00 DESIGN CE/INSPECTOR CE 3/3/20 Registration Fees N BABOLIAN/ERIC4275 10-302-000-0000-6242 2,625.00 REGISTRATION 2110007651 Registration Fees N 10-304-000-0000-6242 375.00 REGISTRATION 2110007651 Registration Fees N 2,500.0010009 2385 OTTER TAIL POWER COMPANY 227.262385 7392 OTTERTAIL TRUCKING INC 6,215.527392 631 OVERHEAD DOOR CO OF FERGUS FALLS 375.00631 15919 PALMERSHEIM/COLBY 334.3415919 11290 PHOENIX SUPPLY 35.3311290 14299 590.0014299 9547 REGENTS OF THE UNIVERSITY OF MN 3,000.009547 Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 2 Transactions REGENTS OF THE UNIVERSITY OF MINNESOTA OTTER TAIL CO SHERIFF'S POSSE OTTER TAIL POWER COMPANY OTTERTAIL TRUCKING INC OVERHEAD DOOR CO OF FERGUS FALLS PALMERSHEIM/COLBY PHOENIX SUPPLY REGENTS OF THE UNIVERSITY OF MN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-250-000-0000-6436 35.00 AGILITY TEST FOR A SAURER 2/25/20 New hire start up cost N 01-605-000-0000-6140 75.00 PER DIEM 2/26/20 Per Diem Y 01-605-000-0000-6330 25.88 MILEAGE 2/26/20 Mileage Y 01-201-000-0000-6526 526.88 ACCT 974 UNIFORM ITEMS I1410366 Uniforms N HABERER/DALE MYRON9569 01-201-000-0000-6526 132.00 ACCT 974 TACTICAL POUCHES I1412220 Uniforms N SPROUT/AARON5608 01-201-000-0000-6526 62.98 ACCT 974 PANTS I1412398 Uniforms N WAGNER/SCOTT8919 01-201-000-0000-6526 106.99 ACCT 974 BADGE I1412528 Uniforms N BACHELDER/JARED15659 01-201-000-0000-6526 233.96 ACCT 974 BOOTS/HANDCUFFS I1413443 Uniforms N SPROUT/AARON5608 01-250-000-0000-6269 5,085.38 C1252000 MEALS 1/25-1/31/20 INV2000069795 Professional Services-Kitchen N 01-250-000-0000-6269 4,960.15 C1252000 MEALS 2/1-7/20 INV2000070538 Professional Services-Kitchen N 01-250-000-0000-6269 4,797.25 C1252000 MEALS 2/8-14/20 INV2000071151 Professional Services-Kitchen N 01-250-000-0000-6269 130.00 C1252000 CAN OPENER INV2000071746 Professional Services-Kitchen N 01-250-000-0000-6269 4,710.48 C1252000 MEALS 2/15-21/20 INV2000071747 Professional Services-Kitchen N 01-013-000-0000-6262 AP 1,886.56 MSOP CIVIL COMMITMENT DEC2019 Public Defender N 01-091-000-0000-6455 1,417.73 ACCT 1000520140 JAN 2020 841753094 Reference Books & Literature N 01-091-000-0000-6455 260.00 ACCT 1000520140 DISCOUNT PLAN 841840541 Reference Books & Literature N 3385 SAURER/MATTHEW 35.003385 11508 SCHWARTZ/STEVEN 100.8811508 168 STREICHERS 1,062.81168 6642 SUMMIT FOOD SERVICE, LLC 19,683.266642 16044 TEMPLEMAN LAW PLLP 1,886.5616044 183 THOMSON REUTERS - WEST Page 11Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 5 Transactions 5 Transactions 1 Transactions SAURER/MATTHEW SCHWARTZ/STEVEN STREICHERS SUMMIT FOOD SERVICE, LLC TEMPLEMAN LAW PLLP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6300 599.96 SERVICE 4999 Building And Grounds Maintenance N 01-601-000-0000-6342 403.80 ACCT 3691600057 5009268285 Service Agreements N 01-112-109-0000-6572 286.55 ACCT OTCGOV HEAT PUMP REPAIRS T39066 Repair And Maintenance Supplies N 01-149-000-0000-6210 10,000.00 ACCT 35120120 METER 4322192 031-336 Postage & Postage Meter N 10-301-000-0000-6210 25.57 SHIPPER 556562 CONTROL 94U1 0000556562070 Postage & Postage Meter N 01-201-000-0000-6304 595.96 ACCT 568303 TIRES 7662980 Repair And Maintenance N 01-201-000-0000-6304 584.00 ACCT 568303 TIRES UNIT 1905 7662981 Repair And Maintenance N 01-201-000-0000-6304 560.00 ACCT 568303 TIRES 7711544 Repair And Maintenance N 01-061-000-0000-6342 1,483.26 ACCT 33780558 CN 500-0589834 407393552 Service Agreements N 01-201-000-0000-6304 708.84 UNIT 1808 REPAIRS 14531 Repair And Maintenance N 1,677.73183 12579 TOPLINE ELECTRIC 599.9612579 14497 TOSHIBA FINANCIAL SERVICES 403.8014497 7726 TWEETON REFRIGERATION, INC 286.557726 148 UNITED STATES POSTAGE SERVICE 10,000.00148 176 UPS 25.57176 11064 US AUTOFORCE 1,739.9611064 15431 US BANK EQUIPMENT FINANCE 1,483.2615431 3592 VAUGHN AUTO & MARINE CO 708.843592 13675 VERIZON WIRELESS - VSAT Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions THOMSON REUTERS - WEST TOPLINE ELECTRIC TOSHIBA FINANCIAL SERVICES TWEETON REFRIGERATION, INC UNITED STATES POSTAGE SERVICE UPS US AUTOFORCE US BANK EQUIPMENT FINANCE VAUGHN AUTO & MARINE CO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:52:41AM2/27/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-201-000-0000-6396 85.00 ACCT PLU TARGET 200039126 Special Investigation N 01-201-000-0000-6240 104.42 ACCT 7491 ADVERTISING PENS 439075 Publishing & Advertising N 01-201-000-0000-6240 208.25 ACCT 7491 ADVERTISING CUPS 439076 Publishing & Advertising N 01-061-000-0000-6330 99.13 MILEAGE - CO GARAGE TRIPS 2/18/20 Mileage N 01-250-000-0000-6432 DTG 88.75 MEDICATION FOR J CHRISTENSEN 12/9/19 Medical Incarcerated N 85.0013675 51002 VICTOR LUNDEEN COMPANY 312.6751002 16045 WACH/DILLON 99.1316045 15240 WALWORTH CO SHERIFF 88.7515240 359,739.68 Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions Final Total ............79 Vendors 178 Transactions VERIZON WIRELESS - VSAT VICTOR LUNDEEN COMPANY WACH/DILLON WALWORTH CO SHERIFF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 9:52:41AM2/27/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems Page 14Audit List for Board Otter Tail County Auditor Amount 83,487.47 General Revenue Fund 1 227.26 General Fund Dedicated Accounts 2 199,723.99 Road And Bridge Fund 10 32,726.51 Capital Improvement Fund 14 27,950.00 County Ditch Fund 22 15,624.45 Solid Waste Fund 50 359,739.68 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Tara Bakken From:James Olson Sent:Wednesday, February 26, 2020 12:17 PM To:Tara Bakken Subject:FW: Out of State Travel Request Tara. Below is my updated information. I believe I was able to break through a couple of barriers with systems access and if this goes to the BOC I want it to reflect that possibility for accuracy. Thanks and sorry for the modification. Traveler. Jim Olson, CVSO Event. National Association of County Veteran’s Service Officers (NACVSO) Conference/Training Where. Atlanta GA, Marriott Marquis Hotel When. June 6‐13 Why. I need to attend the training being provided at this conference in order to fulfill my requirement to become fully trained and accredited as a Certified Veteran’s Service Officer. Once I completed I only have one other training event in July in St. Paul and I will have completed the mandated training required with my hire. Other. The training not only required for my position, but I am unable to do certain duties of my position to include grant application/close‐out which is done in July. We have budgeted for the bulk of the travel expenses to come out of the grant money we receive. The only funds I would be using from OTC base funds would be to cover my meals. Jim Olson Veterans Service Officer Otter Tail County 505 South Court Street (Ste 2) Fergus Falls, MN 56537 Office: 218‐998‐8605 Fax: 218‐998‐8610 OTTER TAIL COUNTY - MINNESOTA Open Forum Policy • The open forum is an opportunity to address the Otter Tail County Board of Commissioners regarding a county business item. • Anyone wishing to address the Board on issues may submit a request through the Otter Tail County website. Submissions must be made by noon on the Monday prior to the Board’s Regular Meeting. The request must include the participant’s name, address and a brief detailed statement of the comment or issue to be addressed. • The open forum will be held from 8:15 a.m. to 8:30 p.m. the day of the scheduled meeting. Requests to participate in the Open Forum will be on a first come, first served basis. The Chair may limit the number of individual presentations on any issue to accommodate time set aside for the open forum session. • When addressing the board, the speaker must stand at the podium and direct comments to the Board, beginning by stating their name. • Speakers will have a maximum of three minutes to address the Board. • Open forum comments may be limited if they become redundant, repetitive, irrelevant, argumentative, disrespectful, disparaging, harassing, abusive, discriminatory, or do not relate to official county business. Participants shall conduct themselves in a professional, courteous manner and refrain from the use of profanity. • Campaign-type presentations are not allowed. • County Board members will not engage in dialogue with speakers and may refer the issue to staff if necessary. • Materials or handouts submitted are public information.