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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 02/11/2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS AGENDA PACKET Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN Tuesday, February 11, 2020 8:30 a.m. Table of Contents 2.1 Draft Otter Tail County Board Minutes for 01.28.2020 2.2 Otter Tail County Bills-Warrants for 02.11.2020 2.3 Human Services & Public Health Warrants-Bills for 02.11.2020 2.4 Human Services Contract Renewals 2.5 Issuance of County Credit Cards 2.6 HRA Services Agreement 3.0 Fraud Prevention Investigation Grant 4.0 Auditor-Treasurer Items 6.0 MOU for Corrections Officer/Dispatch Contract 7.0 HGACBuy Collective Purchasing Membership Agreement 7.0 2019 HHW Paint Reuse Report 7.0 Waste Delivery Agreement with Big Red Boxes, LLC 8.0 Ditch Assessments for 2020 9.0 OTC Tobacco Ordinance 10.0 OTC Parks and Trails Proposed Ordinance 11.0 Tax Abatements 11.0 Tax Abatement Agreement 12.0 Highway Items 13.0 Acknowledgement of OTC Contributions 14.0 January 8, 2020 Planning Commission Minutes 14.0 Request for Approval of Final Plat 14.0 Chippewa Joint Powers Agreement Page 1 of 8 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners’ Room 515 W. Fir Avenue, Fergus Falls, MN January 28, 2020 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:32 a.m. Tuesday, January 28, 2020, at the Government Services Center in Fergus Falls, MN, with Commissioners; Lee Rogness, Chair; Betty Murphy, Vice-Chair; and John Lindquist present. Commissioners Doug Huebsch and Wayne Johnson were absent. Approval of Agenda Chair Rogness called for approval of the Board Agenda. Motion by Lindquist, second by Murphy and unanimously carried to approve the Board of Commissioners Agenda of January 28, 2020 with the following changes: West Central Regional Juvenile Center Committee Assignment Member Letter from Ringdahl Ambulance Addition of Treasurer’s Office Staffing to Finance Committee Addition of Resolution for John Dinsmore Consent Agenda Motion by Murphy, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: 1. January 7, 2020 Board of Commissioners’ Meeting Minutes 2. Warrants/Bills for January 28, 2020 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for January 28, 2020 (Exhibit A) 4. Notice of 2019 Assessor’s Office Clerical Changes 5. Human Services Contract Renewals 6. Request for Approval of Final Payment – S.A.P. 056-601-066 & Etc., County Wide Sealcoat to ASTECH Corp. 7. Request for Approval of Final Payment – C.P. 19:TM, County Wide Traffic Marking to AAA Striping Service Co. 8. Issuance of a 2020 Tobacco License to Dennis Nosbish, Denys’ Enterprises Ince. Dba Denny’s Food N Sport Shop 9. Approval of a LG220 Application for Exempt Permit as submitted by the East Ottertail Minnesota Deer Hunters Association for an event scheduled for April 4, 2020 at Playtime Sports Bar and Grill 10. Issuance of a 2020 On-Sale Nine Month Seasonal Liquor License to Fair Hills Inc. dba Fair Hill Resort 11. Issuance of a County Credit Card to the Highway Department Lead Worker U.S. Fish and Wildlife Service (USFWS) Wetland & Habitat Easements USFWS Realty Specialist Blair Mace appeared before the Board and requested certification of two wetland easements and two habitat easements. Documentation was previously submitted regarding the request. Motion by Lindquist, second by Murphy and unanimously carried to approve certification for the USFWS to secure the following wetland and habitat easements: Sean and Melissa Abernathy – Wetland Easement T. 131N., R.39W., 5th P.M.: Section 12, The South Half of the Northwest Quarter (S1/2 NW1/4), and Sublot 1 of the Northeast Quarter of the Northwest Quarter (NE 1/4 NW 1/4), EXCEPT: Board of Commissioners’ Meeting January 28, 2020 Page 2 of 8 That part of the Southeast Quarter of the Northwest Quarter (SE 1/4 NW 1/4) of Section 12, Township 131 North, Range 39 West, described as follows: The South 510.00 feet of the East 641.00 feet (as measured along and parallel with the East and South lines of said SE 1/4 NW 1/4). Containing 7.50 acres more or less. Wayne and Kimberly Elmer – Habitat Easement – Hay T. 131N., R.40W.: Section 35, Part of Southeast Quarter (SE1/4) of the Southwest (SW1/4) to be determined by a survey. Dave and Cindy Spidahl – Wetland Easement T. 134N., R. 42W., 5th P.M.: Section 14, The Northwest Quarter (NW1/4) lying south of County Hwy No. 22, the Southwest Quarter of the Northeast Quarter (SW1/4 of NE1/4) and the South Half of the Northwest Quarter of the Northeast Quarter (S1/2 of the NW1/4 of the NE1/4) Section 15, That part of Government Lot One (1) lying South of County Highway No. 22 and East of County Highway No. 43 Leigh and Shana Barry – Habitat Easement Hay & Graze: T. 135 N., R. 41 W., 5TH PM: Section 24, Part of the West Half of the Southeast Quarter (W1/2SE1/4), and the Northeast Quarter of the Southeast Quarter (NE1/4SE1/4), and Government Lot 1 (1), and the Northeast Quarter of the Southwest Quarter (NE1/4SW1/4), Excepting therefrom the road leading southerly off the Township Road along Dead Lake that leads to the hunting point described as Lot Two (2), Section Thirty (30), Township One Hundred Thirty-five (135) North of Range Forty (40), Otter Tail County, Minnesota, to be determined by a survey. Section 25, Part of Government Lots One (1), Two (2), and Three (3) and the Southwest Quarter of the Northeast Quarter (SW1/4NE1/4), to be determined by a survey. T. 135 N., R. 40 W., 5TH PM: Section 30, Part of Government Lot Two (2), except that tract described as follows: Beginning at the Southwest corner of Sub Lot Two (2) of Government Lot Two (2), of Section Thirty (30), Township One Hundred Thirty-five (135), Range Forty (40), running thence South 100.00 ft.; thence East and Parallel with the South line of said Sub Lot Two (2) to the water’s edge of Dead Lake; thence northeasterly along the shore of said Dead Lake to the Southeast corner of said Sub Lot Two (2), thence West along the South line of said Sub Lot Two (2) to the place of beginning. To be determined by a survey. Donations to Otter Tail County Human Services Otter Tail County Resolution No. 2020 – 09 WHEREAS, community members, service organizations, businesses and Church groups, offer to donate items or gift cards to Otter Tail County Human Services to assist in meeting the needs of people served by Human Services programs, and WHEREAS, Minnesota Statute 465.03 requires a county to accept gifts by resolution; and WHEREAS, the donations received though-out the year from community members, service organizations, businesses and Church groups will be for the sole purpose of assisting people receiving services from Otter Tail County Human Services to meet needs that are otherwise not covered; and WHEREAS, acceptance of the items or gift cards in accordance with the donor’s terms is in the best interest of the County of Otter Tail. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds as donated throughout the year from community members, service organizations, businesses and Church groups and extends its grateful appreciation. Board of Commissioners’ Meeting January 28, 2020 Page 3 of 8 The motion for the adoption of the foregoing resolution was introduced by Commissioner Murphy, duly seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners: Lindquist, Murphy, Rogness And the following voted against the same: None Adopted at Fergus Falls, Minnesota this 28th day of January 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________________ By: _______________________________________ Attest: _____________________________ Leland R., Board of Commissioners Chair Nicole Hansen, Clerk Pomme de Terre Motion by Lindquist, second by Murphy and unanimously carried to recommend to the Pomme de Terre River Association Joint Powers Board that the Pomme de Terre River Comprehensive Watershed Management Plan be submitted to the Board of Water and Soil Resources for approval. The plan encompasses the priorities of Otter Tail County within the Pomme de Terre Watershed and the county is committed to following through with the goals and objectives that are listed within the plan. Court Appointed Attorney Contract Motion by Murphy, second by Lindquist and unanimously carried to authorize appropriate County Officials’ signatures to execute the agreements between the County of Otter Tail and Nikki Kaasa or associates of Cline Jensen, PA to assist with legal services related to the following: children in need of protection or services, permanency, termination of parental rights cases, hospitalization commitment proceedings, certain guardianship/conservatorship, paternity and order to show cause proceedings. APPOINTMENT OF COUNTY BOARD CLERK Otter Tail County Resolution No. 2020 – 13 Upon the motion of Murphy, seconded by Lindquist, and passed on a 3/3 vote, the below resolution is hereby adopted by the Otter Tail County Board of Commissioners. RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that: WHEREAS, the time required for the County Auditor to prepare the agenda and minutes for the regular meetings of the Board of County Commissioners would take the Auditor away from more pressing duties; and WHEREAS, Minnesota Statute 375.49, Subd. 2(f) provides that the County Board may by resolution direct the County Coordinator to assume the responsibilities of Clerk of the County Board; and WHEREAS, Larry Krohn had previously been appointed as County Coordinator pursuant to Minnesota Statute Section 375.48, then contracted to perform the duties of the County Administrator outlined in Minnesota Statute Section 375A.06, and was assigned as Clerk to the Board of Commissioners by resolution dated January 8, 1991; and WHEREAS, it is in the best interests of the efficient administration and management of Otter Tail County that the County Administrator be assigned the duties of the Clerk of the County Board, so as to relieve the Auditor of the burden of preparing the agenda and minutes for the regular meetings of the Board of County Commissioners; and Board of Commissioners’ Meeting January 28, 2020 Page 4 of 8 WHEREAS, Nicole Hansen has been appointed as the Otter Tail County Administrator and Nicholas Leonard has been appointed as the Otter Tail County Deputy Administrator. NOW, THEREFORE, BE IT RESOLVED, that the County Administrator of Otter Tail County, Nicole Hansen, shall serve as Clerk of the County Board of Commissioners, pursuant to Minnesota Statute Section 375.49, Subd. 2(f), and that Deputy County Administrator Nicholas Leonard shall serve in this capacity in Ms. Hansen’s absence, and the County Auditor shall not be held responsible for the duties as Clerk to the Board imposed by Section 384.09. Adopted this 28th day of January 2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________________ By: _______________________________________ Attest: _____________________________ Leland R., Board of Commissioners Chair Nicole Hansen, Clerk Veterans Service Officer Appointment Motion by Murphy, second by Lindquist and unanimously carried to appoint James Olson as the Otter Tail County Veterans Service Officer serving a four (4) year term. Mr. Olson’s oath of office solemnly swears to support the Constitution of the United States and that of the State of Minnesota, and discharge faithfully the duties of Veterans Service Officer of Otter Tail County to the best of his judgement and ability. Law Library Appointment Motion by Rogness, second by Lindquist and unanimously carried to appoint Betty Murphy to the Law Library Board serving a three (3) year term. Recess & Reconvene At 9:19 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:24 a.m. New Position Motion by Murphy, second by Lindquist and unanimously carried to approve a 1.0 full-time equivalent Health Educator position in the Public Health department. Parternship4Health (P4H) Community Health Board received a grant to fully fund the position to address dental access for those on Minnesota Health Care Programs throughout the P4H region. The grant will be reviewed for renewal annually. ACCEPTING DEDICATED DONATIONS TO SUPPORT PUBLIC HEALTH FAMILY & CHILDREN PROGRAMS Otter Tail County Resolution No. 2020 - 10 WHEREAS, community organizations such as the service clubs, youth groups, and church offer to donate funds or physical items such as blankets, books, bike helmets, personal hygiene, etc., to the County of Otter Tail on behalf of the Otter Tail County Public Health Department to assist in the programs serving families and children; and WHEREAS, Minnesota Statute 465.03 requires a county to accept the gift by resolution expressed in terms prescribed by the donor in full; and WHEREAS, the donations will be for the purpose of providing items to use as teaching tools to promote breastfeeding, child growth & development, reading, or safety or to provide for treatment of head lice, personal care needs, diapers, mittens, and hats. Board of Commissioners’ Meeting January 28, 2020 Page 5 of 8 NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds/donations and extends its grateful appreciation. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lindquist, duly seconded by Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners: Rogness, Murphy, Lindquist And the following voted against the same: None Adopted at Fergus Falls, Minnesota this 28th day of January 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________________ By: _______________________________________ Attest: _____________________________ Leland R., Board of Commissioners Chair Nicole Hansen, Clerk Out of State Travel Motion by Murphy, second by Lindquist and unanimously carried to authorize the Public Health Assistant Director to travel to Denver, CO March 10th-11th, 2020 to attend administer training for the Nurse Family Partnership (NFP) program. The purpose of the training is to continue to positively support the NFP program. Most expenses will be covered via grants. Probation Supervision Fee Schedule Motion by Murphy, second by Lindquist and unanimously carried to approve the updated Probation Supervision Fee Schedule effective January 28, 2020. Probation Advisory Board Appointment Motion by Lindquist, second by Murphy and unanimously carried to appoint Hans Ronnevik, representing District 3, to the Probation Advisory Board serving a three (3) year term. Mr. Ronnevik has been serving on the board since April 1, 2013 and his recent term expired December 31, 2019. West Central Regional (WCR) Juvenile Center Board Commissioner John Lindquist expressed concerns regarding his availability to attend the WCR Juvenile Center Board meetings. Commissioner Betty Murphy agreed to serve as the primary and Commissioner Lindquist will serve as the alternate. Ringdahl Ambulance Letter Commissioners received a letter from Ringdahl Ambulance regarding expenditures and funding sources. Further discussion was assigned to the Internal Services Committee to discuss at a later date. Recess & Reconvene At 9:44 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for short break. The Board of Commissioners meeting was reconvened at 10:03 a.m. Red River Watershed Management Board Red River Watershed Management Board Executive Director Rob Sip provided a brief overview to the Board regarding the functions and services of the Red River Watershed Management Board. He reviewed the principal and supporting objectives, member watershed districts, their vision, strategic plan priorities, key accomplishments in recent years, and budgetary information. Concerns were expressed regarding current issues which included flood conditions for spring 2020. Board of Commissioners’ Meeting January 28, 2020 Page 6 of 8 Out of State Travel Motion by Lindquist, second by Murphy and unanimously carried to authorize the Detective Sergeant to attend the Field Force Operations Course in Anniston, AL, February 2nd-7th, 2020. Travel, lodging and meal expenses will be paid by the Federal Government. SUPPORTING THE FAMILY HOMELESS PREVENTION AND ASSISTANCE PROGRAM, “HOMEWORK STARTS AT HOME GRANT.” OPERATED BY MAHUBE-OTWA COMMUNITY ACTION PARTNERSHIP, INC. October 1, 2020 – September 30, 2022. Otter Tail County Resolution No. 2020 – 11 WHEREAS, Otter Tail County has a commitment to establish a collaborative and comprehensive system for addressing the housing needs of families, youth and single adults who are homeless, or imminently at risk of becoming homeless; and WHEREAS, Otter Tail County recognizes that there is a need to continually improve the coordination of existing services currently made available by homeless service providers in Otter Tail County to assure a “continuum of care”; and WHEREAS, Otter Tail County recognizes the need to stabilize and maintain in their homes, families, youth and single adults at risk of becoming homeless; and WHEREAS, Otter Tail County recognizes the need to shorten the amount of time that families, youth and single adults stay in emergency shelters; and WHEREAS, Otter Tail County recognizes the need to eliminate repeat use of emergency shelters by families, youth and single adults; and WHEREAS, Otter Tail County recognizes the need to provide support services to homeless and high-risk populations to keep families stable and children attending school. NOW THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that they support the MAHUBE-OTWA Community Action Partnership, Inc. “Family Homeless Prevention and Assistance Program, Homework Starts at Home Grant” for October 1, 2020 – September 30, 2022. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lindquist, duly seconded by Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners: Rogness, Murphy, Lindquist And the following voted against the same: None Duly adopted this 28th day of January 2020 at Fergus Falls, Minnesota. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________________ By: _______________________________________ Attest: _____________________________ Leland R., Board of Commissioners Chair Nicole Hansen, Clerk Precious Plastic Workspace Grant Application Motion by Lindquist, second by Murphy and unanimously carried to authorize the Solid Waste Director to apply for a $12,000 Change Maker grant from West Central Initiative to fabricate a plastic re-use workstation. Otter Tail County intends to offer this as a resource to education, art and solid waste related groups in the nine (9) county West Central Initiative region and beyond. Board of Commissioners’ Meeting January 28, 2020 Page 7 of 8 Donation Motion by Murphy, second by Lindquist and unanimously carried to accept a donation from Maurice and Cindy Skogen in the amount of $250.00. The donation will be used toward the purchase of an ArmLoc rescue device for the Sheriff’s office. Long Range Strategic Planning Public Works Director Rick West updated the Board regarding Long Range Strategic Planning. He reviewed a timeline for 2020 outlining key deliverables and dates of tasks to complete before final adoption in August 2020. Closed to the Public At 11:00 a.m. , Chair Rogness declared the Board of Commissioners meeting closed to the public for attorney client privileges to discuss matters regarding threatened litigation concerning claims of Kameron Boudin involving an incident on December 13, 2018. The closed session is authorized under M.S. 13D.05, subd. 3(b). Present were Commissioners; Lee Rogness, Chair; Betty Murphy, Vice Chair; John Lindquist, Board Secretary Tara Bakken, County Administrator Nicole Hansen, County Attorney Michelle Eldien, County Sheriff Barry Fitzgibbons, Attorney Joseph Flynn and MCIT Claims Representative Jeff Hentges. The closed session was concluded at 11:32 a.m. Quote Award - Seasonal Supply of Cutting Edges Motion by Lindquist, second by Murphy and unanimously carried to award the seasonal supply of cutting edges to Kris Engineering, Inc, St. Augusta, MN in the amount of $42,375.74 as recommended by the Highway Engineer. In Recognition of John Dinsmore’s Public Service as Otter Tail County Administrator Otter Tail County Resolution No. 2020 - 12 The following resolution was offered by Commissioner Lindquist who moved to recognize and honor the public service of John Dinsmore as the Otter Tail County Administrator: WHEREAS, John has served as the Otter Tail County Administrator since February 1, 2017; and WHEREAS, during John’s 7,757 days of employment, or 21 years, 2 months and 31 days of public service, he provided “thousands” of handouts during his service as: • Human Services Director from October 30, 1998 to March 6, 2012; and • Community Services Director from March 7, 2012 to January 31, 2020; and • MN Department of Human Services Director of County Relations from March 2014 to June 2015; and • Otter Tail County Administrator from February 1, 2017 to January 31, 2020; and WHEREAS, during his tenure with Otter Tail County, John’s legacy has included a range of accomplishments including, but not limited to: • Outstanding service to the public through a compassionate and thoughtful leadership style that has earned the respect of county commissioners, colleagues and human service professionals state- wide. • Modeling the importance of enhancing communication and collaboration between county leadership and the public, county government, and other public and private organizations concerned with the administration of public service. • Facilitated development of strategic plans and initiatives to promote and achieve the County’s mission, vision and values. Board of Commissioners’ Meeting January 28, 2020 Page 8 of 8 WHEREAS, John has demonstrated his lifelong love of learning, his commitment to standing up for the underdog, his grace and compassion in the face of adversity, his ability to foster inclusion in any space he enters, and his skilled leadership to engage and recognize those that he led. THEREFORE, BE IT RESOLVED THAT: Otter Tail County Board of Commissioners recognizes the many years of professional service, leadership, and commitment provided by John, and we express our utmost gratitude and appreciation for his many years of dedicated public service to the residents of Otter Tail County and the State of Minnesota. The motion was duly seconded by Commissioner Murphy, and, after discussion and commendation thereof, and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, Minnesota, this 28th day of January 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________________ By: _______________________________________ Attest: _____________________________ Leland R., Board of Commissioners Chair Nicole Hansen, Clerk Adjournment At 11:44 a.m., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 8:30 a.m. on Tuesday, February 11, 2020, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:______________________________ By: _______________________________________ Attest: _____________________________ Leland R., Board of Commissioners Chair Nicole Hansen, Clerk Board of Commissioners’ Meeting January 28, 2020 Page 1 of 5 Board of Commissioners’ Meeting January 28, 2020 Page 2 of 5 Board of Commissioners’ Meeting January 28, 2020 Page 3 of 5 Board of Commissioners’ Meeting January 28, 2020 Page 4 of 5 Board of Commissioners’ Meeting January 28, 2020 Page 5 of 5 COMMISSIONER'S VOUCHERS ENTRIES2/6/2020 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 12:50:15PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-201-000-0000-6241 50.00 2020 ASSOCIATION DUES 2/11/20 Membership Dues N 01-112-000-0000-6369 22.75 ENGRAVED BRASS PLATE 21700 Miscellaneous Charges N 50-000-000-0170-6859 1,301.73 MISC RECYCLING 3100 Electronic Disposal N 01-201-000-0000-6396 252.30 TOW CF 20000591 1/6/20 649407 Special Investigation Y 01-061-000-0000-6680 1,111.94 A2RJVV5AA0WI1P SMART-UPS 111C-94N3-XPKF Computer Hardware N 01-061-000-0000-6680 AP 1,017.76 A2RJVV5AA0WI1P VOIP PHONES 169C-QFQ9-9FRJ Computer Hardware N 01-061-000-0000-6406 8.98 A2RJVV5AA0WI1P AUDIO ADAPTER 1CYN-CRVY-GJCL Office Supplies N 01-061-000-0000-6680 AP 332.98 A2RJVV5AA0WI1P TV/WALL MOUNT 1D99-6XGK-6LYX Computer Hardware N 01-061-000-0000-6406 47.96 A2RJVV5AA0WI1P HDMI CABLES 1DQF-TDYW-CXYT Office Supplies N 01-061-000-0000-6680 254.94 A2RJVV5AA0WI1P SS DRIVES 1JVX-34W7-9MPH Computer Hardware N 01-061-000-0000-6680 428.72 A2RJVV5AA0WI1P BATTERY BACKUP 1MXP-WK7P-4Y76 Computer Hardware N 01-061-000-0000-6680 620.00 A2RJVV5AA0WI1P VPN ROUTERS 1N3L-D6JC-XW43 Computer Hardware N 01-061-000-0000-6680 1,119.98 A2RJVV5AA0WI1P SURFACE BOOK 2 1TCW-7RKJ-7G3J Computer Hardware N 01-061-000-0000-6406 8.32 A2RJVV5AA0WI1P ENVELOPES 1TLP-GVXF-J6HR Office Supplies N 01-061-000-0000-6345 379.98 A2RJVV5AA0WI1P QUICKBOOKS 1V9Y-W7RL-HM64 Software Lic. Agreements N 01-061-000-0000-6680 288.99 A2RJVV5AA0WI1P PROTECTIVE CASE 1XMP-PJQ4-4MLY Computer Hardware N 01-061-000-0000-6406 374.29 A2RJVV5AA0WI1P SUPPLIES 1Y7T-L3N7-KN4J Office Supplies N 01-127-000-0000-6406 AP 179.99 A2RJVV5AA0WI1P FLASH DRIVES 1DRL-PNQM-4LNM Office Supplies N 01-201-000-0000-6406 12.99 A2RJVV5AA0WI1P STAMP 19GX-3QRR-JQ91 Office Supplies N 01-201-000-0000-6481 404.98 A2RJVV5AA0WI1P SNOW HELMETS 1L96-HDY6-1DKG Radar, Weapons Etc.N 01-250-000-0000-6432 81.84 A2RJVV5AA0WI1P SHAMPOO CASES 1YVJ-7TJ6-PTDY Medical Incarcerated N 01-705-000-0000-6406 43.59 A2RJVV5AA0WI1P SIGN HOLDER 14MG-9CCC-QDGH Office Supplies N 14-214-000-0000-6689 14.97 A2RJVV5AA0WI1P STEREO SPEAKERS 1LMM-J1PJ-FJ9G Prior Year Accumulations-911 N 50-000-000-0000-6848 163.28 A2RJVV5AA0WI1P SUPPLIES 1CFD-YFTC-41Q1 Public Education N 136 3RD DISTRICT SHERIFF'S ASSOCIATION 50.00136 5274 ADVANCED ENGRAVING INC 22.755274 14813 ALBANY RECYCLING CENTER 1,301.7314813 8803 ALLEN'S AUTO BODY & TOWING 252.308803 14386 AMAZON CAPITAL SERVICES INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3RD DISTRICT SHERIFF'S ASSOCIATION ADVANCED ENGRAVING INC ALBANY RECYCLING CENTER ALLEN'S AUTO BODY & TOWING Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems 50-399-000-0000-6306 51.43 ACCT AA459 OXYGEN 06870881 Repair/Maint. Equip N 50-399-000-0000-6487 31.02 ACCT AA459 06875080 Tools & Minor Equipment N 50-000-000-0000-6848 410.00 ACCT MN4898 BAGS 35040 Public Education N 50-000-000-0120-6290 30.00 ACCT 160002806 1601960122 Contracted Services.N 01-201-000-0000-6526 373.58 ACCT 56537OT UNIFORM ITEMS 251648 Uniforms N FITZGIBBONS/BARRY3528 10-304-000-0000-6572 AP 216.00 SUPPLIES 5257590 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 7.99 PARTS 5258429 Repair And Maintenance Supplies N 10-304-000-0000-6572 174.99 SUPPLIES 5258767 Repair And Maintenance Supplies N 10-304-000-0000-6572 12.99 PARTS 5258779 Repair And Maintenance Supplies N 10-304-000-0000-6572 194.79 BATTERY 5258779 Repair And Maintenance Supplies N 10-304-000-0000-6572 64.57 SUPPLIES 5259138 Repair And Maintenance Supplies N 10-304-000-0000-6572 53.98 PARTS 5259139 Repair And Maintenance Supplies N 10-304-000-0000-6572 118.80 SUPPLIES 5259139 Repair And Maintenance Supplies N 10-304-000-0000-6572 106.84 PARTS & SUPPLIES 5259701 Repair And Maintenance Supplies N 10-304-000-0000-6572 30.94 PARTS 5259703 Repair And Maintenance Supplies N 10-304-000-0000-6572 18.48 PARTS 5259862 Repair And Maintenance Supplies N 10-304-000-0000-6572 66.92 PARTS & SUPPLIES 5260222 Repair And Maintenance Supplies N 10-304-000-0000-6572 47.88 SUPPLIES 5260258 Repair And Maintenance Supplies N 6,896.4814386 765 AMERICAN WELDING & GAS INC 82.45765 12681 AMERIMARK DIRECT 410.0012681 13620 AMERIPRIDE SERVICES INC 30.0013620 15551 ASPEN MILLS INC 373.5815551 102 AUTO VALUE FERGUS FALLS 683.17102 16 BALLARD SANITATION INC Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 20 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions - 13 Transactions AMAZON CAPITAL SERVICES INC AMERICAN WELDING & GAS INC AMERIMARK DIRECT AMERIPRIDE SERVICES INC ASPEN MILLS INC AUTO VALUE FERGUS FALLS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems 50-000-000-0150-6291 AP 1,530.00 ACCT 4965 ROLLOFF OCT-DEC 2019 JAN2020 Contract Transportation N 01-280-000-0000-6818 AP 701.25 SERVICE 12/19/19 132853 Contingency Incident Event Costs N 01-112-000-0000-6572 434.97 ACCT 2189988000 BATTERIES P23552967 Repair And Maintenance Supplies N 01-112-000-0000-6572 197.10 ACCT 2189988000 BATTERIES P23826123 Repair And Maintenance Supplies N 10-303-000-0000-6369 620.72 #2 FUEL - HOME HEATING 38240 Miscellaneous Charges N 50-000-000-0110-6290 21.00 DRINKING WATER 2261 Contracted Services.N 50-000-000-0130-6290 10.00 COOLER RENT 2325 Contracted Services.N 50-000-000-0110-6290 10.00 COOLER RENT 2437 Contracted Services.N 50-000-000-0120-6290 10.00 COOLER RENT 77479 Contracted Services.N 50-000-000-0130-6290 10.00 COOLER RENT 77537 Contracted Services.N 01-201-000-0000-6396 225.00 TOW CF 20002007 1/21/20 31941 Special Investigation N 01-201-000-0000-6396 185.00 TOW CF 20000397 1/27/20 32100 Special Investigation N 01-280-000-0000-6818 450.00 REMOVED TREE FROM RIVER 34159 Contingency Incident Event Costs N 50-399-000-0000-6304 444.70 ACCT 100331 UNIT 17373 REPAIRS 056823 Repair And Maint-Vehicles N 50-399-000-0000-6304 1,141.98 ACCT 100331 UNIT 16558 REPAIRS 056830 Repair And Maint-Vehicles N 50-399-000-0000-6304 3,954.51 ACCT 11805 UNIT 11805 REPAIRS 057048 Repair And Maint-Vehicles N 1,530.0016 8123 BARRY CONSTRUCTION INC 701.258123 14731 BATTERIES PLUS BULBS 632.0714731 1386 BECKLUND OIL INC 620.721386 1755 BEN HOLZER UNLIMITED WATER LLC 61.001755 31803 BEYER BODY SHOP INC 860.0031803 3423 BUY-MOR PARTS & SERVICE LLC 5,541.193423 16017 CAPSA HEALTHCARE Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 5 Transactions 3 Transactions 3 Transactions BALLARD SANITATION INC BARRY CONSTRUCTION INC BATTERIES PLUS BULBS BECKLUND OIL INC BEN HOLZER UNLIMITED WATER LLC BEYER BODY SHOP INC BUY-MOR PARTS & SERVICE LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-250-000-0000-6432 115.57 ACCT C002479-1 SWIVEL CASTER 41258443 Medical Incarcerated N 01-201-000-0000-6406 95.94 ACCT 25066 WHITE ENVELOPES 1912185 Office Supplies N 50-000-000-0000-6240 AP 90.59 SW DESIGNATION ORDINANCE 7264 Publishing & Advertising N 10-306-000-0000-6535 DTG 1,833.56 SPECIAL AID - SCAMBLER TOWNSHI Aid To Other Governments N 50-000-000-0000-6290 1,183.00 OFFICE CLEANING JAN 2020 PA045183 Contracted Services Y 01-201-000-0000-6304 2,142.37 UNIT 1201 CAMERA SYSTEM 5310 Repair And Maintenance N 01-112-000-0000-6304 1,031.27 POWER STEERING REPAIRS 054818 Repair And Maintenance-Vehicle N 10-302-000-0000-6514 206.09 MOISTURE DEDUCT 566002 Salt N 10-302-000-0000-6514 12,978.14 SALT 566002 Salt N 10-302-000-0000-6514 5,321.60 SALT 572592 Salt N 10-302-000-0000-6514 5,395.91 SALT 572594 Salt N 10-302-000-0000-6514 13,130.74 SALT 573519 Salt N 10-302-000-0000-6514 12,867.46 SALT 574484 Salt N 10-302-000-0000-6514 5,779.33 SALT 574654 Salt N 10-302-000-0000-6514 5,137.41 SALT 575735 Salt N 10-302-000-0000-6514 8,474.84 SALT 575856 Salt N 115.5716017 15044 CASHIER DEPOT CORP 95.9415044 5580 CITIZENS ADVOCATE 90.595580 304 CLAY CO AUDITOR-TREASURER 1,833.56304 12058 CLEAN SWEEP COMMERCIAL SERVICES 1,183.0012058 9087 CODE 4 SERVICES, INC 2,142.379087 32655 COLLEGE WAY AUTO INC 1,031.2732655 13656 COMPASS MINERALS AMERICA Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions - CAPSA HEALTHCARE CASHIER DEPOT CORP CITIZENS ADVOCATE CLAY CO AUDITOR-TREASURER CLEAN SWEEP COMMERCIAL SERVICES CODE 4 SERVICES, INC COLLEGE WAY AUTO INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-302-000-0000-6514 1,271.55 MOISTURE DEDUCT 577892 Salt N 10-302-000-0000-6514 5,915.29 SALT 577892 Salt N 10-302-000-0000-6514 882.03 MOISTURE DEDUCT 579419 Salt N 10-302-000-0000-6514 2,756.35 SALT 579419 Salt N 10-302-000-0000-6514 143.95 LATE DELIVERY DEDUCT 579419 Salt N 01-112-106-0000-6572 41.33 ACCT 716131 SUPPLIES 1/7/20 37819 Repair And Maint Supplies N 01-112-000-0000-6560 24.31 ACCT 716131 UNLEADED 1/7/20 37820 Gasoline & Oil N 01-112-000-0000-6560 29.04 ACCT 716131 PREMIUM 1/7/20 37821 Gasoline & Oil N 01-112-000-0000-6560 14.72 ACCT 716131 PREMIUM 1/8/20 37842 Gasoline & Oil N 01-112-000-0000-6560 36.07 ACCT 716131 UNLEADED 1/22/20 38021 Gasoline & Oil N 01-112-000-0000-6560 14.70 ACCT 716131 PREMIUM 1/22/20 38022 Gasoline & Oil N 01-112-106-0000-6572 169.27 ACCT 716131 SUPPLIES 1/24/20 38055 Repair And Maint Supplies N 01-002-000-0000-6406 6.66 ACCT 2189988076 BINDER 445964 Office Supplies N 01-031-000-0000-6406 69.47 ACCT 2189988076 SUPPLIES 446078 Office Supplies N 01-041-000-0000-6406 28.02 ACCT 2189988030 SUPPLIES 446093 Office Supplies N 01-063-000-0000-6406 125.30 ACCT 2189988030 SUPPLIES 446093 Office Supplies N 01-127-000-0000-6406 12.99 ACCT 2189988310 ENVELOPES 446038 Office Supplies N 01-201-000-0000-6406 13.94 ACCT 2189988555 AIR FRESHENER 446037 Office Supplies N 01-201-000-0000-6406 188.42 ACCT 2189988555 SUPPLIES 446130 Office Supplies N 01-250-000-0000-6406 17.00 ACCT 2189988556 ENVELOPES 446095 Office Supplies N 01-250-000-0000-6406 12.20 ACCT 2189988556 COLOR PAPER 446232 Office Supplies N 01-601-000-0000-6406 7.87 ACCT 2189988760 COLOR PAPER 446055 Office Supplies N 50-000-000-0120-6290 26.00 ACCT 267-03388972-1 1/31/20 Contracted Services.N 50-000-000-0170-6485 145.59 ACCT 227162 SUPPLIES 42052 Custodian Supplies N 50-399-000-0000-6485 315.25 ACCT 227162 SUPPLIES 38947 Custodian Supplies N 75,253.4513656 12485 COOP SERVICES INC 329.4412485 32603 COOPERS TECHNOLOGY GROUP 481.8732603 2364 CULLIGAN OF WADENA 26.002364 36 DACOTAH PAPER COMPANY Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - - - 14 Transactions 7 Transactions 10 Transactions 1 Transactions COMPASS MINERALS AMERICA COOP SERVICES INC COOPERS TECHNOLOGY GROUP CULLIGAN OF WADENA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems 01-201-000-0000-6304 64.95 UNIT 1609 OIL CHG/CLEAN 49170 Repair And Maintenance Y 10-304-000-0000-6565 109.45 D.E.F. FLUID - 55 GAL. BARREL 170454 Fuels - Diesel N 10-304-000-0000-6565 178.20 DELCO ELC 50/50 170454 Fuels - Diesel N 10-304-000-0000-6565 55.00 DRUM DEPOSIT 170454 Fuels - Diesel N 10-304-000-0000-6565 287.98 D.E.F. FLUID 170454 Fuels - Diesel N 10-304-000-0000-6565 198.73 D.E.F. FLUID 170456 Fuels - Diesel N 01-063-000-0000-6210 DTG 394.17 ACCT 14431200 MAILING SERVICE A300IC56203I Postage Meter N 01-002-000-0000-6331 196.45 BOX LUNCHES FOR MEETINGS JAN2020 Meals And Lodging N 01-031-000-0000-6331 240.07 LODGING - MEETINGS JAN2020 Meals And Lodging N 10-303-000-0000-6683 1,260.00 P-SAP 056-634-011, PARCEL #4 Right Of Way, Ect.Y 10-303-000-0000-6683 1,728.00 P-SAP 056-634-011, PARCEL #2 Right Of Way, Ect.Y 10-303-000-0000-6683 72.50 T-SAP 056-634-011, PARCEL #37 Right Of Way, Ect.Y 10-303-000-0000-6683 3,000.00 T-SAP 056-634-011, PARCEL #3 Right Of Way, Ect.Y 10-303-000-0000-6683 7,440.00 P-SAP 056-634-011, PARCEL #3 Right Of Way, Ect.Y 10-303-000-0000-6683 17,235.60 D-SAP 056-634-011, PARCEL #4 Right Of Way, Ect.Y 10-303-000-0000-6683 180.00 T-SAP 056-634-011, PARCEL #4 Right Of Way, Ect.Y 10-303-000-0000-6683 427.50 D-SAP 056-634-011, PARCEL #37 Right Of Way, Ect.Y 10-303-000-0000-6683 544.00 T-SAP 056-634-011, PARCEL #2 Right Of Way, Ect.Y 10-303-000-0000-6683 12,516.87 D-SAP 056-634-011, PARCEL #3 Right Of Way, Ect.Y 460.8436 1496 DAN'S TOWING & REPAIR 64.951496 9672 DEANS DISTRIBUTING 829.369672 9655 DEPT OF HUMAN SERVICES 394.179655 33415 DINSMORE/JOHN 436.5233415 11607 DLM LLC 44,404.4711607 13736 DM ENTERPRISES Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 5 Transactions 1 Transactions 2 Transactions 10 Transactions DACOTAH PAPER COMPANY DAN'S TOWING & REPAIR DEANS DISTRIBUTING DEPT OF HUMAN SERVICES DINSMORE/JOHN DLM LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba County Ditch Fund Copyright 2010-2019 Integrated Financial Systems 22-622-000-0643-6369 8,700.00 EQUIPMENT HOURS DITCH 43 883704 Miscellaneous Charges Y 01-002-000-0000-6369 40.00 SNACKS FOR BOARD MTG 1/28/20 1/28/20 Miscellaneous Charges N 50-000-000-0150-6290 915.00 SNOW REMOVAL @ PR TSF 29360 Contracted Services.Y 10-302-000-0000-6516 6,233.90 MELTDOWN APEX CD202008880 Magnesium Chloride N 10-304-000-0000-6572 136.02 PARTS 10250894 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 103.65 SUPPLIES MNFER124262 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 31.16 SUPPLIES MNFER124638 Repair And Maintenance Supplies N 10-304-000-0000-6406 8.23 SUPPLIES MNFER124686 Office Supplies N 10-304-000-0000-6572 AP 122.02 PARTS MNFER124704 Repair And Maintenance Supplies N 10-304-000-0000-6406 37.17 SUPPLIES MNWAD69792 Office Supplies N 10-304-000-0000-6572 45.23 SUPPLIES MNWAD69877 Repair And Maintenance Supplies N 01-201-000-0000-6481 1,475.00 REIMBURSE FOR FATS TRAINING 2/11/20 Radar, Weapons Etc.N 10-303-000-0000-6278 387.50 GLACIAL EDGE TRAIL ADMENDMENT 34703 Engineering & Hydrological Testing N 8,700.0013736 11391 DOUBLE A CATERING 40.0011391 941 EGGE CONSTRUCTION INC 915.00941 6309 ENVIROTECH SERVICES INC 6,233.906309 367 F-M FORKLIFT SALES & SERVICE INC 136.02367 2997 FASTENAL COMPANY 347.462997 35172 FERGUS FALLS POLICE DEPT 1,475.0035172 32679 FERGUS FALLS/CITY OF 387.5032679 2153 FERGUS POWER PUMP INC Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 6 Transactions 1 Transactions 1 Transactions DM ENTERPRISES DOUBLE A CATERING EGGE CONSTRUCTION INC ENVIROTECH SERVICES INC F-M FORKLIFT SALES & SERVICE INC FASTENAL COMPANY FERGUS FALLS POLICE DEPT FERGUS FALLS/CITY OF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems 50-000-000-0130-6863 3,000.00 LEACHATE HAULING JAN 2020 42650 Leachate Disposal N 50-000-000-0000-6330 88.55 MILEAGE JAN 2020 JAN2020 Mileage N 50-000-000-0000-6240 AP 107.80 SW DESIGNATION ORDINANCE 7174 Publishing & Advertising N 01-201-000-0000-6526 69.53 ACCT 1002151493 VNECK SWEATER 014751587 Uniforms N BEERY/CHARLES14975 01-201-000-0000-6526 137.91 ACCT 1002151493 SHIRT/PANTS 014775849 Uniforms N BEERY/CHARLES14975 01-201-000-0000-6526 79.99 ACCT 102151493 APEX PANTS 014787466 Uniforms N BRASEL/RYAN10519 01-201-000-0000-6526 221.41 ACCT 1002151493 SHIRT/PANTS 014800966 Uniforms N HABERER/DALE MYRON9569 01-250-000-0000-6526 AP 91.26 ACCT 5287917 STELLAR TAC BOOTS 014491115 Uniforms N 01-250-000-0000-6526 AP 114.95 ACCT 5287917 LED TAC LIGHT 014533978 Uniforms N 01-250-000-0000-6526 AP 110.62 ACCT 5287917 CROSS FX SHIRTS 014571551 Uniforms N 01-250-000-0000-6526 AP 496.46 ACCT 5287917 UNIFORM ITEMS 014641203 Uniforms N 01-250-000-0000-6526 149.55 ACCT 5287917 POLOS/PANTS 014777040 Uniforms N 01-250-000-0000-6526 532.00 ACCT 5287917 BADGES 014848183 Uniforms N 01-250-000-0000-6526 81.53 ACCT 5287917 CAPITAL PANTS 014856420 Uniforms N 50-000-000-0000-6848 AP 250.00 DALTON CANISTER 2019 201907 Public Education N 50-000-000-0000-6848 AP 250.00 ERHARD CANISTER 2019 201908 Public Education N 3,000.002153 8002 FIELD/TERRY 88.558002 3461 FRAZEE-VERGAS FORUM 107.803461 392 GALLS LLC 1,786.11392 5324 GIRL SCOUT TROOP 30027 250.005324 5330 GIRL SCOUT TROOP 30210 250.005330 15941 GONTAREK/JONAH Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions - 11 Transactions 1 Transactions 1 Transactions FERGUS POWER PUMP INC FIELD/TERRY FRAZEE-VERGAS FORUM GALLS LLC GIRL SCOUT TROOP 30027 GIRL SCOUT TROOP 30210 Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Law Library Fund Copyright 2010-2019 Integrated Financial Systems 13-012-000-0000-6369 AP 78.75 LAW LIBRARY HOURS DEC 2019 DEC2019 Miscellaneous Charges N 13-012-000-0000-6369 74.25 LAW LIBRARY HOURS JAN 2020 JAN2020 Miscellaneous Charges N 01-112-000-0000-6275 50.00 ACCT MN01166 2020 OPERATOR FEE 0001272 Fiber Locating Service N 01-112-000-0000-6275 17.55 ACCT MN01166 13 TICKETS 0011270 Fiber Locating Service N 01-063-000-0000-6406 3,825.45 ELECTION SUPPLIES 0318987 Office Supplies N 01-112-000-0000-6572 490.35 ACCT 813640729 SUPPLIES 9407434605 Repair And Maintenance Supplies N 01-112-000-0000-6572 18.30 ACCT 813640729 REC BLADES 9417550374 Repair And Maintenance Supplies N 01-201-000-0000-6315 1,453.13 ACCT 03188 FIX MICROWAVE LINK 120000288-1 Radio Repair Charges N 01-044-000-0000-6342 279.37 AGREE 013-1212517-000 26401183 Service Agreements N 10-304-000-0000-6526 184.99 SHOES Uniforms N 01-044-000-0000-6304 6.00 CAR WASH FOR CO VEHICLE 1/30/20 Repair And Maintenance N 01-044-000-0000-6331 112.11 MEALS - APPRAISAL TRNG 1/30/20 Meals And Lodging N 01-044-000-0000-6331 511.12 LODGING - APPRAISAL TRNG 1/30/20 Meals And Lodging N 01-044-000-0000-6560 18.83 GAS FOR CO VEHICLE 1/30/20 Gasoline & Oil N 153.0015941 5089 GOPHER STATE ONE CALL 67.555089 14619 GOVERNMENT FORMS & SUPPLIES 3,825.4514619 52564 GRAINGER INC 508.6552564 11754 GRANITE ELECTRONICS 1,453.1311754 13522 GREATAMERICA FINANCIAL SVCS 279.3713522 15388 GREWE/BRAD 184.9915388 10387 HANSON/BRANDIE 648.0610387 Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 4 Transactions GONTAREK/JONAH GOPHER STATE ONE CALL GOVERNMENT FORMS & SUPPLIES GRAINGER INC GRANITE ELECTRONICS GREATAMERICA FINANCIAL SVCS GREWE/BRAD HANSON/BRANDIE Otter Tail County Auditor HEALTHCARE ENVIRONMENTAL SERVICES INC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6300 100.00 SERVICE Building And Grounds Maintenance N 01-250-000-0000-6432 130.20 ACCT 325 WASTE DISPOSAL 55097 Medical Incarcerated N 10-304-000-0000-6526 189.95 SHOES Uniforms N 10-304-000-0000-6526 159.99 JACKET Uniforms N 10-303-000-0000-6278 AP 25,790.25 SERVICE 0046765 Engineering & Hydrological Testing N 10-303-000-0000-6278 8,220.95 SERVICE 0046765 Engineering & Hydrological Testing N 10-303-000-0000-6278 AP 10,345.00 SERVICE 0046768 Engineering & Hydrological Testing N 10-303-000-0000-6278 3,163.36 SERVICE 0046768 Engineering & Hydrological Testing N 50-399-000-0000-6426 560.99 ACCT 3OTTC SAFETY BOOTS 1052269 Clothing Allowance N 01-041-000-0000-6406 77.44 ACCT C103279 SUPPLIES 2854907 Office Supplies N 50-000-000-0000-6406 434.65 ACCT 565373 SUPPLIES 052196 Office Supplies N 01-063-000-0000-6406 380.93 ACCT 34759 TAMPER LABELS 165929A Office Supplies N 01-201-000-0000-6526 AP 221.57 KEYPAD VAULT/MULTIVAULT 12/20/19 Uniforms N 9453 HAWES SEPTIC TANK PUMPING LLC 100.009453 37755 130.2037755 15779 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1055 Coroner Expense 6 8908 J.P. COOKE CO 95.608908 11098 JAKE'S JOHNS LLC 320.0011098 14323 JH SIGNS & DESIGNS INC 540.0014323 39324 JK SPORTS 382.0039324 1002 KIMBALL MIDWEST 378.241002 6432 L & O ACRES TRANSPORT INC 6,978.506432 79 LAKE REGION HEALTHCARE Page 12Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 2 Transactions 2 Transactions 4 Transactions 1 Transactions 3 Transactions J.P. COOKE CO JAKE'S JOHNS LLC JH SIGNS & DESIGNS INC JK SPORTS KIMBALL MIDWEST L & O ACRES TRANSPORT INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-507-000-0000-6251 349.35 ACCT 700285 LP GAS COMMERCIAL 60190 Gas And Oil - Utility N 01-507-000-0000-6251 523.91 ACCT 700285 FUEL OIL #2 9598 Gas And Oil - Utility N 01-201-000-0000-6526 228.90 ACCT 3233808 SHIRTS FOR OFFICE 8209383 Uniforms N 01-201-000-0000-6526 34.52 ACCT 3233808 VEST 8213342 Uniforms N STICH/HALEY7267 01-201-000-0000-6526 34.52 ACCT 3233808 VEST 8233707 Uniforms N 50-399-000-0000-6291 500.00 CARDBOARD 1/22/20 73385 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 1/23/20 73390 Contract Transportation N 50-399-000-0000-6291 550.00 STEEL CANS 1/23/20 73391 Contract Transportation N 50-399-000-0000-6291 500.00 CARDBOARD 1/29/20 73394 Contract Transportation N 50-399-000-0000-6291 550.00 PAPER 1/27/20 73410 Contract Transportation N 50-000-000-0000-6240 144.00 HOLIDAY ADS - RECYCLE 155691-2 Publishing & Advertising N 50-000-000-0000-6240 450.00 RECYCLE ANNUAL 2020 155968-1 Publishing & Advertising N 50-000-000-0000-6240 89.70 STIMULUS ADS 158838-1 Publishing & Advertising N 50-000-000-0000-6240 104.65 STIMULUS ADS 158842-1 Publishing & Advertising N 50-000-000-0000-6240 104.65 SOLID WASTE ADS 158844-1 Publishing & Advertising N 50-390-000-0000-6240 125.00 RECYCLE ANNUAL 2020 155968-1 Publishing & Advertising N 50-000-000-0150-6858 701.51 ACCT 60641 TIRE DISPOSAL 1743998 Tire Disposal Y 01-201-000-0000-6304 AP 209.00 TOW SQUAD CAR 12/12/19 8860 Repair And Maintenance Y 1,200.0079 10350 LAKES AREA COOPERATIVE 873.2610350 14614 LANDS' END BUSINESS OUTFITTERS 297.9414614 81 LARRY OTT INC TRUCK SERVICE 2,600.0081 198 LEIGHTON BROADCASTING/FF 1,018.00198 10094 LIBERTY TIRE RECYCLING LLC 701.5110094 5837 LITTLE BEAR TOWING Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 2 Transactions 3 Transactions 5 Transactions 6 Transactions 1 Transactions LAKE REGION HEALTHCARE LAKES AREA COOPERATIVE LANDS' END BUSINESS OUTFITTERS LARRY OTT INC TRUCK SERVICE LEIGHTON BROADCASTING/FF LIBERTY TIRE RECYCLING LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 50-000-000-0170-6426 54.95 ACCT 23-52A28 BOMBER JACKET 0281957-IN Uniforms N 50-390-000-0000-6426 93.94 ACCT 23-52A28 JACKET/SHIRT 0281957-IN Clothing Allowance N 50-399-000-0000-6426 54.95 ACCT 23-52A28 BOMBER JACKET 0281957-IN Clothing Allowance N 10-303-000-0000-6501 AP 375.90 SIGNS 205727 Engineering And Surveying Supplies N 02-103-000-0000-6369 2,500.00 2020 MOMS MAINTENANCE FEE 2/11/20 Miscellaneous Charges N 22-622-000-0000-6369 50.00 2020 MEMBERSHIP DUES 2/11/20 Miscellaneous Charges N FELLBAUM/KEVIN11382 01-101-000-0000-6342 205.61 ACCT 35700038 CN 500-0438518 405619834 Service Agreements N 01-250-000-0000-6342 307.39 ACCT 35700038 CN 500-0461307 406003459 Service Agreements N 01-061-000-0000-6342 1,611.40 ACCT OT00 CN 115529-03 7253925 Service Agreements N 50-000-000-0000-6330 223.68 MILEAGE - MEETINGS 1/22/20 Mileage N 50-000-000-0000-6331 7.00 MEAL - MEETINGS 1/22/20 Meals And Lodging N 01-250-000-0000-6432 21.12 ACCT 5006836 SYRINGE 73039518 Medical Incarcerated N 209.005837 41638 LOCATORS & SUPPLIES INC 203.8441638 511 M-R SIGN COMPANY INC. 375.90511 2540 MACO 2,500.002540 2803 MADI 50.002803 36132 MARCO INC ST LOUIS 513.0036132 2721 MARCO TECHNOLOGIES LLC 1,611.402721 14277 McCONN/CHRISTOPHER 230.6814277 10115 MCKESSON MEDICAL-SURGICAL INC Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions LITTLE BEAR TOWING LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MACO MADI MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC McCONN/CHRISTOPHER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-250-000-0000-6432 2,268.39 ACCT 5006836 BP MONITOR 73765150 Medical Incarcerated N 01-250-000-0000-6432 400.05 ACCT 5006836 MOBILE STAND 73820162 Medical Incarcerated N 01-250-000-0000-6449 9,524.49 HEALTHCARE SERVICES FEB 2020 4566 Medical Agreements Y 10-304-000-0000-6572 106.87 SUPPLIES 491157 Repair And Maintenance Supplies N 10-301-000-0000-6240 AP 58.20 NOTICE 57235 Publishing & Advertising N 10-301-000-0000-6240 AP 29.10 NOTICE 58269 Publishing & Advertising N 10-301-000-0000-6240 AP 29.10 NOTICE 58680 Publishing & Advertising N 10-301-000-0000-6240 AP 29.10 NOTICE 58763 Publishing & Advertising N 10-301-000-0000-6240 AP 29.10 NOTICE 58914 Publishing & Advertising N 10-301-000-0000-6240 58.20 NOTICE - HELP WANTED 59548 Publishing & Advertising N 10-301-000-0000-6240 58.20 NOTICE - HELP WANTED 59549 Publishing & Advertising N 10-303-000-0000-6240 AP 261.90 NOTICE CM55713 Publishing & Advertising N 14-214-000-0000-6689 DTG 1,200.00 2019 TEXT-TO-911 SERVICES 9769 Prior Year Accumulations-911 N 01-201-000-0000-6304 18.75 ACCT 2900 UNIT 1608 WIPER 739183 Repair And Maintenance N 01-201-000-0000-6304 46.45 ACCT 2900 UNIT 1608 OIL CHANGE 740044 Repair And Maintenance N 01-201-000-0000-6304 46.45 ACCT 2900 UNIT 1904 OIL CHANGE 740165 Repair And Maintenance N 50-000-000-0000-6304 51.95 ACCT 9988595 OIL CHG/CAR WASH 738414 Repair And Maintenance N 01-250-000-0000-6241 25.00 2020 MEMBERSHIP DUES 2/11/20 Membership Dues N STEWART/JAMES2902 2,689.5610115 10425 MEND CORRECTIONAL CARE 9,524.4910425 1030 MERICKEL LUMBER 106.871030 13389 MIDWEEK INC/THE 29.1013389 14492 MILLE LACS COUNTY SHERIFFS OFFICE 1,200.0014492 42863 MINNESOTA MOTOR COMPANY 163.6042863 563 MINNESOTA SHERIFFS' ASSOCIATION Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions - 8 Transactions 1 Transactions 4 Transactions MCKESSON MEDICAL-SURGICAL INC MEND CORRECTIONAL CARE MERICKEL LUMBER MIDWEEK INC/THE MILLE LACS COUNTY SHERIFFS OFFICE MINNESOTA MOTOR COMPANY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-250-000-0000-6171 625.00 USE OF FORCE INSTRUCTOR TRNG 206760 Tuition And Education Expenses N PRUDHOMME/BRYCE14970 10-302-000-0000-6249 370.00 2020 APPLICATORS LICENSE Professional Licensing Fee N 10-303-000-0000-6683 11,988.50 D-SAP 056-634-011, PARCEL #35 Right Of Way, Ect.Y 10-303-000-0000-6683 120.00 T-SAP 056-634-011, PARCEL #35 Right Of Way, Ect.Y 10-303-000-0000-6683 240.00 P-SAP 056-634-011, PARCEL #35 Right Of Way, Ect.Y 01-201-000-0000-6406 120.00 NOTARY RENEWAL APPLICATION 1/13/20 Office Supplies N 01-112-101-0000-6485 728.96 ACCT 655-790197 SUPPLIES 38712 Custodian Supplies N 01-112-108-0000-6485 436.45 ACCT 655-790197 SUPPLIES 42042 Custodian Supplies N 01-112-101-0000-6485 919.08 ACCT 655-790197 SUPPLIES 42043 Custodian Supplies N 50-000-000-0000-6240 AP 90.59 SW DESIGNATION ORDINANCE 7306 Publishing & Advertising N 01-061-000-0000-6330 39.10 MILEAGE - JAN 2020 JAN2020 Mileage N 01-112-104-0000-6572 AP 725.00 PAINTING @ 505 BUILDING 11/19 4364 Repair And Maintenance Supplies N 01-112-110-0000-6572 2,000.00 PAINT 5 OFFICES 4384 Repair And Maintenance Supplies N 650.00563 1050 MN DEPT OF AGRICULTURE 370.001050 16010 MOENKEDICK/DAVID J & CYNTHIA D 12,348.5016010 1916 NELSON/SUSAN 120.001916 595 NETWORK SERVICES COMPANY 2,084.49595 13242 NEW YORK MILLS DISPATCH 90.5913242 597 NEWBORG/KEVIN 39.10597 11384 NEWMAN PAINTING INC 2,725.0011384 Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 3 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 2 Transactions MINNESOTA SHERIFFS' ASSOCIATION MN DEPT OF AGRICULTURE MOENKEDICK/DAVID J & CYNTHIA D NELSON/SUSAN NETWORK SERVICES COMPANY NEW YORK MILLS DISPATCH NEWBORG/KEVIN NEWMAN PAINTING INC Otter Tail County Auditor OTTER TAIL LAKES COUNTRY ASSOCIATION COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Road And Bridge Fund Copyright 2010-2019 Integrated Financial Systems 10-304-000-0000-6572 35.56 SUPPLIES 1392209 Repair And Maintenance Supplies N 01-112-106-0000-6342 549.24 ACCT 284651 SERVICE CLF05630220 Service Agreements N 10-304-000-0000-6300 3,700.00 SERVICE 11872 Building And Grounds Maintenance N 10-304-000-0000-6300 160.00 SERVICE 12568 Building And Grounds Maintenance N 01-002-000-0000-6818 AP 3,215.38 2019 EMPLOYEE APPRECIATION 5 Board Contingency N 01-507-000-0000-6300 DTF 142.89 LOT SWEEPING 10/25/19 2020-03 Building And Grounds Maintenance N 01-507-000-0000-6300 DTF 252.79 ACCT 420 - 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Equip Y 01-250-000-0000-6436 475.00 ASSESSMENT LEABO 1/22/20 20-111 New hire start up cost 6 01-149-000-0000-6210 964.44 ACCT 0010390164 LEASE PYMT 3103701001 Postage & Postage Meter N 10-304-000-0000-6572 662.88 PARTS P9106449 Repair And Maintenance Supplies N 10-304-000-0000-6572 357.24 BATTERY P9153149 Repair And Maintenance Supplies N 01-149-000-0000-6369 1,180.00 ACCT 679827 5MB DATA PLAN 1024411 Miscellaneous Charges N 50-000-000-0000-6300 292.74 INSTALL NEW OUTLET 1191 Building And Grounds Maintenance N 50-399-000-0000-6300 960.00 RETROFIT LIGHT FIXTURES 1191 Building And Grounds Maintenance N 1,777.00137 9853 PEOPLEFACTS LLC 42.279853 475 PETE'S AMOCO 150.00475 7145 PETE'S AUTOBODY LLC 1,200.007145 13134 PHILLIPPI/DR JAY 475.0013134 7900 PITNEY BOWES 964.447900 8842 POWERPLAN OIB 1,020.128842 12526 PRECISE MRM LLC 1,180.0012526 15542 PREMIER ELECTRIC INC 1,252.7415542 Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions PEMBERTON LAW, PLLP PEOPLEFACTS LLC PETE'S AMOCO PETE'S AUTOBODY LLC PHILLIPPI/DR JAY PITNEY BOWES POWERPLAN OIB PRECISE MRM LLC PREMIER ELECTRIC INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Solid Waste Fund Copyright 2010-2019 Integrated Financial Systems 50-000-000-0120-6565 89.28 ACCT 988529 FUEL 1/21/20 88054975 Fuels N 01-705-000-0000-6276 3,000.00 GOV AFFAIRS JAN 2020 2020-001 Professional Services N 01-112-000-0000-6572 29.00 ACCT 0313001 HOSE/FITTINGS P9174249 Repair And Maintenance Supplies N 10-302-000-0000-6242 210.00 REGISTRATION 2110007455 Registration Fees N 10-302-000-0000-6242 70.00 REGISTRATION 2110007509 Registration Fees N 01-205-000-0000-6273 AP 200.00 BODY TRANSPORT J BUGBEE 12/5 201242 Coroner Expense 6 01-112-000-0000-6369 35.00 WELD POST FOR DROP BOX 1188 Miscellaneous Charges Y 50-399-000-0000-6306 991.20 ACCT 306280 TIRES/FOAM FILL 31970048 Repair/Maint. Equip N 10-301-000-0000-6264 3,000.00 ONEGOV E-PERMITTING SOFTWARE S 2019-100960 Data Processing Techn Support N 01-250-000-0000-6171 350.00 DISTRACTION DEVICE INSTRUCTOR 66599 Tuition And Education Expenses N LARSON/ASHLEY14927 45475 PRO AG FARMERS CO OP 89.2845475 15407 PSICK CAPITOL SOLUTIONS INC 3,000.0015407 9166 RDO EQUIPMENT CO 29.009166 9547 REGENTS OF THE UNIVERSITY OF MN 280.009547 675 RINGDAHL AMBULANCE INC 200.00675 15478 ROGER'S WELDING 35.0015478 683 ROYAL TIRE INC 991.20683 10264 RTVISION INC 3,000.0010264 10383 SAFARILAND LLC Page 20Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions PRO AG FARMERS CO OP PSICK CAPITOL SOLUTIONS INC RDO EQUIPMENT CO REGENTS OF THE UNIVERSITY OF MN RINGDAHL AMBULANCE INC ROGER'S WELDING ROYAL TIRE INC RTVISION INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-250-000-0000-6436 35.00 AGILITY TEST FOR T LEABO 1/27/20 New hire start up cost N 10-303-000-0000-6683 128.00 T-SAP 056-634-011, PARCEL #46 Right Of Way, Ect.Y 10-303-000-0000-6683 244.00 D-SAP 056-634-011, PARCEL #46 Right Of Way, Ect.Y 10-303-000-0000-6683 128.00 P-SAP 056-634-011, PARCEL #46 Right Of Way, Ect.Y 50-000-000-0120-6290 1,440.00 EQUIP HRS/SALARY HENNING TSF 104365 Contracted Services.N 50-000-000-0130-6290 5,080.00 EQUIP HRS/SALARY NE LANDFILL 104365 Contracted Services.N 01-112-000-0000-6572 41.36 ACCT 6629-9141-3 PAINT 0071-8 Repair And Maintenance Supplies N 10-303-000-0000-6369 98.12 SUPPLIES 0200-3 Miscellaneous Charges N 10-303-000-0000-6369 36.16 SUPPLIES 4234-7 Miscellaneous Charges N 50-000-000-0000-6848 375.00 YARD SIGNS W/ STAKES 5270 Public Education Y 01-061-000-0000-6330 73.83 MILEAGE - JAN 2020 JAN2020 Mileage N 50-000-000-0170-6300 AP 3,356.00 CONCRETE WORK 1991 Building And Grounds Maintenance Y 01-112-000-0000-6485 696.00 ACCT 00224000 ICE MELT 848719 Custodian Supplies N 350.0010383 3385 SAURER/MATTHEW 35.003385 15928 SAZAMA/MARTY A 500.0015928 697 SCOTT HOFLAND CONSTRUCTION INC 6,520.00697 159 SHERWIN WILLIAMS 175.64159 48638 SIGNWORKS SIGNS & BANNERS LLC 375.0048638 7460 SIMENGAARD/PAUL 73.837460 14801 SKJERET CONCRETE LLC 3,356.0014801 48183 STEINS INC Page 21Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 3 Transactions 2 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions SAFARILAND LLC SAURER/MATTHEW SAZAMA/MARTY A SCOTT HOFLAND CONSTRUCTION INC SHERWIN WILLIAMS SIGNWORKS SIGNS & BANNERS LLC SIMENGAARD/PAUL SKJERET CONCRETE LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-112-101-0000-6485 446.73 ACCT 00224000 SUPPLIES 849372 Custodian Supplies N 01-112-108-0000-6485 262.58 ACCT 00224002 SUPPLIES 849374 Custodian Supplies N 01-112-108-0000-6485 270.72 ACCT 00224002 VOS-2 849375 Custodian Supplies N 01-250-000-0000-6493 479.15 ACCT 00224004 LAUNDRY SUPPLIES 849168 Laundry Supplies N 01-112-106-0000-6253 233.28 ACCT 511470014963 JAN2020 Garbage N 01-112-109-0000-6253 125.63 ACCT 511470045328 JAN2020 Garbage N 50-000-000-0000-6290 AP 9,574.00 WASTE DELIVERY ASSURANCE 4167797 Contracted Services Y 01-201-000-0000-6526 129.98 ACCT 974 TEX TROP SHIRT I1408718 Uniforms N SEIM/GREG4026 01-201-000-0000-6526 384.93 ACCT 974 UNIFORM ITEMS I1410358 Uniforms N WUNDERLICH/MICHAEL5283 01-201-000-0000-6526 93.98 ACCT 974 HOOD/MAGAZINE I1410462 Uniforms N MEKASH/ALLEN5433 01-201-000-0000-6526 63.00 ACCT 974 TACTICAL POUCHES I1410903 Uniforms N ROGAL/KEITH12964 01-250-000-0000-6269 AP 4,751.48 C1252000 MEALS 12/21-27/19 INV2000066588 Professional Services-Kitchen N 01-250-000-0000-6269 AP 4,807.59 C1252000 MEALS 12/28/19-1/3/20 INV2000067297 Professional Services-Kitchen N 01-250-000-0000-6269 4,824.66 C1252000 MEALS 1/4-10/20 INV2000067967 Professional Services-Kitchen N 01-250-000-0000-6269 4,886.15 C1252000 MEALS 1/11-17/20 INV2000068576 Professional Services-Kitchen N 01-250-000-0000-6269 4,825.90 C1252000 MEALS 1/18-24/20 INV2000069182 Professional Services-Kitchen N 13-012-000-0000-6455 AP 899.53 ACCT 1000551281 LIBRARY PLAN 841134621 Reference Books & Literature N 13-012-000-0000-6455 AP 938.91 ACCT 1000551281 LIBRARY PLAN 841490107 Reference Books & Literature N 13-012-000-0000-6455 AP 731.30 ACCT 1000551281 DEC 2019 841569449 Reference Books & Literature N 2,155.1848183 166 STEVE'S SANITATION INC 358.91166 11210 STOEL RIVES LLP 9,574.0011210 168 STREICHERS 671.89168 6642 SUMMIT FOOD SERVICE, LLC 24,095.786642 183 THOMSON REUTERS - WEST Page 22Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 2 Transactions 1 Transactions 4 Transactions 5 Transactions STEINS INC STEVE'S SANITATION INC STOEL RIVES LLP STREICHERS SUMMIT FOOD SERVICE, LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Law Library Fund Copyright 2010-2019 Integrated Financial Systems 23-705-000-0000-6331 AP 3,396.83 ROOM RENTAL FOR BIG BUILD 1204-RK Meals And Lodging N 01-601-000-0000-6342 AP 1,398.14 ACCT 3691600057 5008854031 Service Agreements N 01-201-000-0000-6433 3,000.00 NARCAN NASAL SPRAY 5002 Special Medical N 10-303-000-0000-6330 78.88 MILEAGE Mileage N 10-304-000-0000-6526 354.73 SHOES Uniforms N 10-304-000-0000-6526 53.74 JACKET Uniforms N 01-250-000-0000-6526 109.00 FULL-ZIP JACKET 1/16/20 Uniforms N 01-250-000-0000-6526 192.90 POLOS/SHIRTS/FLASHLIGHT 1/6/20 Uniforms N 10-303-000-0000-6369 3,954.00 SERVICE 66983 Miscellaneous Charges N 01-061-000-0000-6342 1,483.26 ACCT 33780558 CN 500-0589834 405073685 Service Agreements N 2,569.74183 10776 THUMPER POND 3,396.8310776 14497 TOSHIBA FINANCIAL SERVICES 1,398.1414497 8813 TRUAX PATIENT SERVICES 3,000.008813 15997 TSCHIDA/CRAIG 78.8815997 14919 TULIBASKI/THEODORE 408.4714919 745 TUNGSETH/CHRISTINE 301.90745 50064 UGSTAD PLUMBING INC 3,954.0050064 15431 US BANK EQUIPMENT FINANCE 1,483.2615431 3592 VAUGHN AUTO & MARINE CO Page 23Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions THOMSON REUTERS - WEST THUMPER POND TOSHIBA FINANCIAL SERVICES TRUAX PATIENT SERVICES TSCHIDA/CRAIG TULIBASKI/THEODORE TUNGSETH/CHRISTINE UGSTAD PLUMBING INC US BANK EQUIPMENT FINANCE Otter Tail County Auditor WEST CENTRAL JAIL ADMINISTRATOR'S ASSN COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba General Revenue Fund Copyright 2010-2019 Integrated Financial Systems 01-201-000-0000-6304 68.04 UNIT 1808 OIL CHANGE 14514 Repair And Maintenance N 50-390-000-0000-6863 20,333.40 ACCT 444586 PAINT DISPOSAL 002380395 Disposal Costs Y 01-280-000-0000-6330 57.50 MILEAGE - EM REGIONAL MTG 1/23/20 Mileage N 01-280-000-0000-6330 115.00 MILEAGE - MEETINGS 1/30/20 Mileage N 50-000-000-0110-6852 164.13 ACCT 3-85099-73002 0002313-0010-4 Msw By Passed Expense N 50-000-000-0120-6852 2,367.06 ACCT 3-85099-73002 0002313-0010-4 Msw By Passed Expense N 50-000-000-0130-6852 507.17 ACCT 3-85099-73002 0002313-0010-4 Msw By Passed Expense N 50-000-000-0170-6852 6,535.43 ACCT 3-85099-73002 0002313-0010-4 Msw By Passed Expense N 10-304-000-0000-6572 32.25 SUPPLIES 01282067342 Repair And Maintenance Supplies N 10-303-000-0000-6683 145.00 T-SAP 056-634-011, PARCEL #13 Right Of Way, Ect.Y 10-303-000-0000-6683 1,305.00 P-SAP 056-634-011, PARCEL #13 Right Of Way, Ect.Y 01-250-000-0000-6241 20.00 2020 ANNUAL DUES 2/11/20 Membership Dues N 02-219-000-0000-6369 17.10 ROLLS - SFST REFRESGER TRNG 1/28/20 Miscellaneous Charges N 68.043592 7857 VEOLIA ENVIRONMENTAL SERVICES 20,333.407857 11184 WALETZKO/PATRICK 172.5011184 2278 WASTE MANAGEMENT 9,573.792278 9357 WAYNE'S TOOL WAGON 32.259357 16011 WERNER/ANGELA JOLENE 1,450.0016011 14892 20.0014892 8425 WINDELS/LORI 17.108425 Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 4 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions WEST CENTRAL JAIL ADMINISTRATOR'S ASSN VAUGHN AUTO & MARINE CO VEOLIA ENVIRONMENTAL SERVICES WALETZKO/PATRICK WASTE MANAGEMENT WAYNE'S TOOL WAGON WERNER/ANGELA JOLENE WINDELS/LORI Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 12:50:15PM2/6/2020 csteinba Copyright 2010-2019 Integrated Financial Systems 432,154.38 Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates Final Total ............159 Vendors 359 Transactions Otter Tail County Auditor General Fund Dedicated Accounts COMMISSIONER'S VOUCHERS ENTRIES12:50:15PM2/6/2020 csteinba Copyright 2010-2019 Integrated Financial Systems Page 26Audit List for Board Otter Tail County Auditor Community Development Authority Amount 95,036.66 General Revenue Fund 1 4,517.10 General Fund Dedicated Accounts 2 216,195.26 Road And Bridge Fund 10 2,722.74 Law Library Fund 13 1,214.97 Capital Improvement Fund 14 10,182.67 County Ditch Fund 22 3,396.83 23 98,888.15 Solid Waste Fund 50 432,154.38 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES2/6/2020 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:48:15PM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:48:15PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-407-100-0030-6330 22.43 JAN2020 MILEAGE MNCHOICE -39 JAN2020 MILEAG Mileage - PAS/MNChoices 27 N 01/31/2020 01/31/2020 11-407-200-0027-6330 123.63 JAN2020 MILEAGE HFA - 215 JAN2020 MILEAG HFA Mileage 28 N 01/31/2020 01/31/2020 11-407-200-0027-6331 11.00 CLAY CO MEETING - LUNCH JAN2020 EXPENS HFA Meals & Lodging 25 N 01/31/2020 01/31/2020 11-407-600-0090-6331 0.38 CLAY CO MEETING - LUNCH JAN2020 EXPENS Meals & Lodging 26 N 01/31/2020 01/31/2020 11-407-100-0015-6330 1.73 JAN2020 MCH SN MILEAGE - 3 JAN2020 MILEAG MCH/ECS Mileage 21 N 01/31/2020 01/31/2020 11-407-100-0021-6330 59.80 JAN2020 MILEAGE FAM PLAN - 104 JAN2020 MILEAG Mileage - Family Planning 23 N 01/31/2020 01/31/2020 11-407-200-0024-6330 75.90 JAN2020 MILEAGE NFP -132 JAN2020 MILEAG Nfp Mileage 22 N 01/31/2020 01/31/2020 11-407-200-0027-6330 1.73 JAN2020 MILEAGE HFA - 3 JAN2020 MILEAG HFA Mileage 24 N 01/31/2020 01/31/2020 11-407-100-0018-6200 AP 42.87 ACCT #045 NOV2019 CTC PHONE 4202 Ctc Outr Telephone 14 N 12/31/2020 12/31/2020 11-407-600-0090-6379 AP 699.63 ACCT #045 DEC19 FINANCE/SHARON 4202 Miscellaneous Charges 13 N 12/31/2020 12/31/2020 11-407-500-0080-6330 31.91 JAN2020 MILEAGE FPL - 55.5 JAN2020 MILEAG FPL mileage 29 N 01/31/2020 01/31/2020 11-407-500-0085-6330 2.59 JAN2020 MILEAGE NUISANCE - 4.5 JAN2020 MILEAG Mileage Nuisance 30 N 01/31/2020 01/31/2020 14788 BARKER/MEGAN 22.4314788 13978 BESEMAN/KAREN 123.6313978 6757 BYE/KRISTIN 150.546757 32663 CLAY CO HEALTH DEPT 742.5032663 15052 DEMMER/ANDREA Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 6 Transactions 2 Transactions BARKER/MEGAN BESEMAN/KAREN BYE/KRISTIN CLAY CO HEALTH DEPT Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:48:15PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-407-300-0071-6330 2.30 JAN2020 MILEAGE DP&C - 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52 JAN2020 MILEAG MCH/ECS Mileage 39 N 01/31/2020 01/31/2020 11-407-400-0083-6330 3.45 JAN2020 MILEAGE EMERG PREP 6 JAN2020 MILEAG Mileage Bioterrorism 40 N 01/31/2020 01/31/2020 11-407-400-0083-6330 3.45 JAN2020 MILEAGE CARE CONN 6 JAN2020 MILEAG Mileage Bioterrorism 41 N 01/31/2020 01/31/2020 11-407-100-0030-6330 216.03 JAN2020 MILEAGE MNCHOICE - 357 JAN2020 MILEAG Mileage - PAS/MNChoices 42 N 01/31/2020 01/31/2020 11-407-400-0083-6330 38.76 JAN2020 MILEAGE EMERG PRP 67.4 JAN2020 MILEAG Mileage Bioterrorism 43 N 01/31/2020 01/31/2020 11-407-100-0018-6330 17.25 JAN2020 MILEAGE C&TC - 30 JAN2020 MILEAG Mileage Ctc Outreach 44 N 01/31/2020 01/31/2020 11-407-200-0022-6330 50.60 JAN2020 MILEAGE WIC - 88 JAN2020 MILEAG Wic Mileage 45 N 01/31/2020 01/31/2020 11-407-600-0090-6091 AP 666.67 DR LOKKEN/DEC 2019 IVC00001053 Medical Consultant 1 6 01/01/2020 01/01/2020 11-407-200-0027-6330 335.80 JAN2020 MILEAGE HFA - 584 JAN2020 MILEAG HFA Mileage 46 N 01/31/2020 01/31/2020 11-407-100-0030-6330 24.15 JAN2020 MILEAGE MNCHOICE - 42 JAN2020 MILEAG Mileage - PAS/MNChoices 47 N 01/31/2020 01/31/2020 36.807611 36425 GUCK/AMY 254.7936425 37610 HENDRICKX/KATHY 17.2537610 40703 KOEHLER-TABERY/ANNA MARIE 50.6040703 7512 LAKE REGION HEALTHCARE 666.677512 14121 LEWIS/ JODI 335.8014121 11105 MAGNUSSON/LANE Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions GIBBS/ANN GUCK/AMY HENDRICKX/KATHY KOEHLER-TABERY/ANNA MARIE LAKE REGION HEALTHCARE LEWIS/ JODI Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:48:15PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-407-100-0031-6330 85.10 JAN2020 MILEAGE MSHO BCBS -148 JAN2020 MILEAG Msho Bcbs Mileage 48 N 01/31/2020 01/31/2020 11-407-100-0033-6330 23.58 JAN2020 MILEAGE MSC UCARE - 41 JAN2020 MILEAG Msc+ Ucare Mileage 49 N 01/31/2020 01/31/2020 11-407-100-0034-6330 23.00 JAN2020 MILEAGE MSC BCBS - 40 JAN2020 MILEAG Msc+ Blues Mileage 50 N 01/31/2020 01/31/2020 11-407-100-0036-6330 6.90 JAN2020 MILEAGE MSHO UCARE 12 JAN2020 MILEAG Msho Ucare Mileage 51 N 01/31/2020 01/31/2020 11-407-300-0070-6331 13.98 TB REFUGEE CONF - SUPPER JAN2020 EXPENS Meals & Lodging D P & C 20 N 01/31/2020 01/31/2020 11-407-300-0070-6330 51.75 JAN2020 DP&C MILES - 90 JAN2020 MILEAG Mileage D P & C 19 N 01/31/2020 01/31/2020 11-407-300-0071-6488 AP 2.46 2019 Annual Provider tax 2019ANNUAL TAX Imz Program Supplies 67 N 02/25/2019 02/25/2019 11-407-100-0018-6232 325.00 500 CTC 0-3 YEARS BROCHURES 5760 Ctc Outr Printing 12 N 01/29/2020 01/29/2020 11-407-600-0090-6406 49.99 ACCT #71423628 DATER 424630962001 Office Supplies 18 N 01/14/2020 01/14/2020 11-407-600-0090-6406 36.59 ACCT #71423628 MISC SUPPLIES 427291803001 Office Supplies 15 N 01/13/2020 01/13/2020 11-407-600-0090-6406 46.70 ACCT #71423628 MISC SUPPLIES 433395352001 Office Supplies 16 N 01/24/2020 01/24/2020 11-407-600-0090-6406 13.99 ACCT #71423628 BLK INK CARTRID 433395874001 Office Supplies 17 N 24.1511105 7065 MARTENSON/PAULA 138.587065 6756 METZGER/JESSICA 65.736756 98 MN DEPT OF REVENUE 2.4698 8922 NORTON PRINTING CO 325.008922 51120 OFFICE DEPOT Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 4 Transactions 2 Transactions 1 Transactions 1 Transactions MAGNUSSON/LANE MARTENSON/PAULA METZGER/JESSICA MN DEPT OF REVENUE NORTON PRINTING CO Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:48:15PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 01/24/2020 01/24/2020 11-407-100-0030-6330 13.23 JAN2020 MILEAGE MNCHOICE -23 JAN2020 MILEAG Mileage - PAS/MNChoices 52 N 01/31/2020 01/31/2020 11-407-600-0090-6330 1.15 JAN2020 MILEAGE 2 JAN2020 MILEAG Mileage 53 N 01/31/2020 01/31/2020 11-407-100-0031-6330 33.12 JAN2020 MILEAGE MSHO BCBS 57.6 JAN2020 MILEAG Msho Bcbs Mileage 54 N 01/31/2020 01/31/2020 11-407-100-0034-6330 30.07 JAN2020 MILEAGE MSHO UCARE 52.JAN2020 MILEAG Msc+ Blues Mileage 55 N 01/31/2020 01/31/2020 11-407-200-0022-6330 24.15 JAN2020 MILEAGE WIC - 42 JAN2020 MILEAG Wic Mileage 56 N 01/31/2020 01/31/2020 11-407-200-0027-6330 6.33 JAN2020 MILEAGE HFA - 11 JAN2020 MILEAG HFA Mileage 57 N 01/31/2020 01/31/2020 11-407-200-0060-6330 4.03 JAN2020 MILEAGE TZD - 7 JAN2020 MILEAG Mileage - Inj Prev 58 N 01/31/2020 01/31/2020 11-407-200-0066-6330 10.35 JAN2020 MILEAGE MENTAL WELL 18 JAN2020 MILEAG Mental Well Being mileage 59 N 01/31/2020 01/31/2020 147.2751120 13584 PERRIER/MATTHEW 13.2313584 15792 RESTAD/AMANDA 1.1515792 13726 SCHMIDT/JANE 63.1913726 15562 SOLAND/MIRANDA 24.1515562 10808 THACKER/SARAH 6.3310808 15888 TOUMEH/MAHMOUD 14.3815888 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 2 Transactions OFFICE DEPOT PERRIER/MATTHEW RESTAD/AMANDA SCHMIDT/JANE SOLAND/MIRANDA THACKER/SARAH TOUMEH/MAHMOUD Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:48:15PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-407-200-0027-6330 64.98 JAN2020 MILEAGE HFA - 113 JAN2020 MILEAG HFA Mileage 60 N 01/31/2020 01/31/2020 11-407-100-0018-6200 39.49 ACCT #680689848-00001 CT&C 9846728461 Ctc Outr Telephone 10 N 01/20/2020 01/20/2020 11-407-200-0024-6200 158.43 ACCT #680689848-00001 NFP 9846728461 NFP Telephone 4 N 01/20/2020 01/20/2020 11-407-200-0027-6200 216.17 ACCT #680689848-00001 HFA 9846728461 HFA Telephone 6 N 01/20/2020 01/20/2020 11-407-200-0053-6200 13.16 ACCT #680689848-00001 CHW 9846728461 CHW Telephone 11 N 01/20/2020 01/20/2020 11-407-300-0070-6200 52.65 ACCT #680689848-00001 DP&C 9846728461 Telephone 7 N 01/20/2020 01/20/2020 11-407-400-0083-6200 52.65 ACCT #680689848-00001 PHEP 9846728461 Telephone 3 N 01/20/2020 01/20/2020 11-407-500-0080-6488 105.30 ACCT #680689848-00001 FPL 9846728461 FPL Prog Supplies 8 N 01/20/2020 01/20/2020 11-407-500-0081-6488 52.65 ACCT #680689848-00001 WELLS 9846728461 Prog Supplies Well Delegation 5 N 01/20/2020 01/20/2020 11-407-600-0090-6200 53.22 ACCT #680689848-00001 ADMIN 9846728461 Telephone 9 N 01/20/2020 01/20/2020 11-407-200-0060-6488 47.65 ACCT #242307887-00001 JAN 2020 9846916183 Program Supplies Inj Prev 2 N 01/23/2020 01/23/2020 11-407-200-0054-6330 79.93 JAN2020 MILEAGE AGING - 139 JAN2020 MILEAG Aging Mileage 61 N 01/31/2020 01/31/2020 11-407-200-0023-6330 4.60 JAN2020 MILEAGE FHV - 8 JAN2020 MILEAG FHV Mileage 66 N 01/31/2020 01/31/2020 11-407-400-0083-6330 4.60 JAN2020 MILEAGE EMERG PREP 8 JAN2020 MILEAG Mileage Bioterrorism 62 N 01/31/2020 01/31/2020 15825 VAN SANTEN/DANA 64.9815825 9820 VERIZON WIRELESS 791.379820 12905 VOSS/NANCY 79.9312905 11821 WENTWORTH/KRISTI Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 10 Transactions 1 Transactions VAN SANTEN/DANA VERIZON WIRELESS VOSS/NANCY Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:48:15PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-407-600-0090-6330 26.45 JAN2020 MILEAGE 46 JAN2020 MILEAG Mileage 63 N 01/31/2020 01/31/2020 11-407-200-0023-6330 2.30 JAN2020 MILEAGE FHV - 4 JAN2020 MILEAG FHV Mileage 65 N 01/31/2020 01/31/2020 11-407-200-0024-6330 133.98 JAN2020 MILEAGE NFP - 233 JAN2020 MILEAG Nfp Mileage 64 N 01/31/2020 01/31/2020 35.6511821 52580 WESTBY/LINDA 136.2852580 4,975.99 Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 2 Transactions Final Total ............34 Vendors 67 Transactions WENTWORTH/KRISTI WESTBY/LINDA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:48:15PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems Page 9Audit List for Board Otter Tail County Auditor Amount 4,975.99 Human Services 11 4,975.99 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES2/6/2020 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 1:58:01PM ABDUR RAZZAQ COUNSEL-SOCIAL ARCHITECTURE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:58:01PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-409-000-0021-6379 2,500.00 KEYNOTE FOR RURAL SUMMIT 1 Community Equity & Support 1 Y 01/20/2020 01/20/2020 11-420-601-0000-6242 13.20 MCHHSA QTRLY MTG-D. ASCHNEWITZ Registrations 2 N 02/20/2020 02/20/2020 11-430-700-0000-6242 16.80 MCHHSA QTRLY MTG-D. ASCHNEWITZ Registrations 2 N 02/20/2020 02/20/2020 11-409-330-1200-6091 156.75 HV MTG MILEAGE & BOOK REIMBURS Universal Home Visit 3 Y 01/24/2020 01/24/2020 11-409-330-1200-6091 AP 7,034.50 CHILD CARE PROV. VISIT PER MOU 10-12-2019 Universal Home Visit 4 N 10/01/2019 12/31/2019 11-406-000-0000-6304 22.00 HEADLIGHT 49028 Motor Vehicle Repair 5 Y 01/31/2020 01/31/2020 11-409-000-0000-6379 525.00 CLC PLANNING SESSION/DOC PREP 1272020 Meeting Expenses 6 Y 01/27/2020 01/27/2020 11-420-640-0000-6298 AP 162.00 INV #83659122019 83659122019 Child Support Blood Test Charge 7 N 12/01/2019 12/31/2019 15830 2,500.0015830 5360 BENTON CO HUMAN SERVICES 30.005360 11904 BREVER/MELISA 156.7511904 32610 CHILD CARE RESOURCE/Lakes & Prairies 7,034.5032610 1496 DAN'S TOWING & REPAIR 22.001496 10748 DEBORAH HENGEL CONSULTING 525.0010748 11695 DNA DIAGNOSTICS CENTER INC 162.0011695 Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions ABDUR RAZZAQ COUNSEL-SOCIAL ARCHITECTURE BENTON CO HUMAN SERVICES BREVER/MELISA CHILD CARE RESOURCE/Lakes & Prairies DAN'S TOWING & REPAIR DEBORAH HENGEL CONSULTING DNA DIAGNOSTICS CENTER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:58:01PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-430-740-0000-6277 45.00 ADULT LAC MTG - STIPEND Mental Health Adv Committees 8 N 01/22/2020 01/22/2020 11-430-740-0000-6277 11.50 LAC MTG - MILEAGE Mental Health Adv Committees 9 N 01/22/2020 01/22/2020 11-420-601-0000-6331 10.24 MEAL Meals & Lodging - Im Adm 10 N 01/14/2020 01/14/2020 11-409-000-0036-6379 1,000.00 PARTNER PROF DEVELOP REIMBURSE 127202001 Partner Professional Development 11 N 01/22/2020 01/22/2020 11-430-700-0000-6331 40.36 MEALS & CLIENT MEALS Meals & Lodging - Ss Adm 54 N 12/16/2019 01/13/2020 11-430-710-1621-6097 12.26 MEALS & CLIENT MEALS In Home Service - Brief 55 N 12/16/2019 01/13/2020 11-409-330-1200-6091 1,189.59 CHILD CARE SUPPLIES REIMBURSE 5171699300 Universal Home Visit 12 Y 01/10/2020 01/10/2020 11-430-700-0000-6304 3.86 MEALS, TRNG MEALS & CAR FLUID Motor Vehicle Service And Repair 58 N 11/13/2019 01/22/2020 11-430-700-0000-6331 18.00 MEAL Meals & Lodging - Ss Adm 14 N 01/23/2020 01/23/2020 11-430-700-0000-6331 36.88 MEALS, TRNG MEALS & CAR FLUID Meals & Lodging - Ss Adm 56 N 11/13/2019 01/22/2020 11-430-700-6331-6171 15.00 MEALS, TRNG MEALS & CAR FLUID Ss Adm Training Meals & Lodging 57 N 11/13/2019 01/22/2020 15449 DUENOW/DIANE 56.5015449 37228 EIDE/BONNIE 10.2437228 35143 FERGUS FALLS AREA SPECIAL COOP 1,000.0035143 48173 GRABE/SONYA 52.6248173 5135 HARRIS/LUANN 1,189.595135 15758 HAUGRUD/ERIN Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions DUENOW/DIANE EIDE/BONNIE FERGUS FALLS AREA SPECIAL COOP GRABE/SONYA HARRIS/LUANN Otter Tail County Auditor INDEPENDENT CONTRACT SERVICES OF FF LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:58:01PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-430-710-1621-6097 3.65 CLIENT MEAL In Home Service - Brief 13 N 01/22/2020 01/22/2020 11-409-000-0010-6261 583.33 LCTS COORDINATION 20-0201 Lcts Coordination 15 Y 02/01/2020 02/29/2020 11-409-440-0000-6091 175.00 PROGRAM COORDINATION 20-0201 Parent Support Outreach 16 Y 02/01/2020 02/29/2020 11-420-601-0000-6406 77.44 STAMPERS 611526 Office Supplies 17 N 02/03/2020 02/03/2020 11-430-700-0000-6406 98.55 STAMPERS 611526 Office Supplies 17 N 02/03/2020 02/03/2020 11-406-000-0000-6331 190.21 PERSONAL EXPENSES Meals & Lodging - Probation 19 N 01/27/2020 01/27/2020 11-409-000-0021-6379 500.00 RURAL SUMMIT PANEL PREP & FACI Community Equity & Support 18 Y 01/20/2020 01/20/2020 11-430-740-0000-6277 45.00 ADULT LAC MTG - STIPEND Mental Health Adv Committees 20 Y 01/22/2020 01/22/2020 11-409-000-0000-6261 1,380.00 COLLAB COORD 91243 Collaborative Coordination 21 N 02/01/2020 02/29/2020 77.3915758 8471 758.338471 8908 J.P. COOKE CO 175.998908 15866 JOHNSTON/LUCAS 190.2115866 16020 KANDACE CREEL FALCON 500.0016020 40636 KNUDSON/FONDA L 45.0040636 41450 LAKES COUNTRY SERVICE CO OP Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 5 Transactions 2 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions INDEPENDENT CONTRACT SERVICES OF FF LLC HAUGRUD/ERIN J.P. COOKE CO JOHNSTON/LUCAS KANDACE CREEL FALCON KNUDSON/FONDA L Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:58:01PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-430-700-0000-6330 44.85 MILEAGE Mileage - Ss Adm 22 N 01/27/2020 01/27/2020 11-406-000-0000-6331 253.82 PERSONAL EXPENSES Meals & Lodging - Probation 23 N 01/22/2020 01/22/2020 11-409-440-0000-6091 AP 237.80 MILEAGE REIMB. FOR VISITS/INV Parent Support Outreach 24 Y 11/01/2019 12/31/2019 11-406-000-0000-6304 139.12 OIL CHANGES Motor Vehicle Repair 25 N 01/31/2020 01/31/2020 11-420-601-0000-6406 AP 55.00 CUST#1143-SHREDDING SERVICES 409665 Office Supplies 26 N 10/31/2019 10/31/2019 11-420-601-0000-6406 AP 25.00 CUST#1143-SHREDDING SERVICES 409665 Office Supplies 27 N 10/31/2019 10/31/2019 11-430-700-0000-6406 AP 70.00 CUST#1143-SHREDDING SERVICES 409665 Office Supplies 26 N 10/31/2019 10/31/2019 11-420-605-0000-6040 AP 5,152.68 12-19 MAXIS RECOVERIES A300MX56202I State Share Of Maxis Refunds To State 28 N 12/01/2019 12/31/2019 1,380.0041450 11348 LEE/NICOLE 44.8511348 16012 LORRIG/MCKENZI 253.8216012 9654 MARTIN/MICHAEL 237.809654 42863 MINNESOTA MOTOR COMPANY 139.1242863 7661 MINNKOTA ENVIRO SERVICES INC 150.007661 43022 MN DEPT OF HUMAN SERVICES 5,152.6843022 51120 OFFICE DEPOT Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions LAKES COUNTRY SERVICE CO OP LEE/NICOLE LORRIG/MCKENZI MARTIN/MICHAEL MINNESOTA MOTOR COMPANY MINNKOTA ENVIRO SERVICES INC MN DEPT OF HUMAN SERVICES Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:58:01PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-406-000-0000-6406 11.84 379881344001-INV 379881344001 Office Supplies 30 N 09/19/2019 09/19/2019 11-406-000-0000-6406 90.60 GLOVES 427518909001 Office Supplies 29 N 01/13/2020 01/13/2020 11-406-000-0000-6406 89.16 434295004001 434295004001 Office Supplies 31 N 01/27/2020 01/27/2020 11-420-640-0000-6260 2,932.50 IV-D BILLING FOR JANUARY 2020 Legal Services Iv-D 32 N 02/03/2020 02/03/2020 11-409-000-0036-6379 1,000.00 PARTNER PROF DEVELOP REIMB.124202001 Partner Professional Development 33 N 01/24/2020 01/24/2020 11-420-601-0000-6379 42.24 BIRTH/DEATH CERTIFICATES Miscellaneous Charges Im Adm 34 N 01/02/2020 01/28/2020 11-430-700-0000-6379 53.76 BIRTH/DEATH CERTIFICATES Miscellaneous Charges - Ss Adm 34 N 01/02/2020 01/28/2020 11-420-640-0000-6297 73.50 CASE #20200040/PARTY #001 Iv-D Sheriff's Costs 35 N 01/17/2020 01/17/2020 11-420-640-0000-6297 90.00 #20200082/PARTY #001 Iv-D Sheriff's Costs 36 N 01/21/2020 01/21/2020 11-420-640-0000-6297 35.00 CASE #20200121/PARTY #001 Iv-D Sheriff's Costs 37 N 01/29/2020 01/29/2020 11-420-601-0000-6349 14,120.04 RENT Building & Facilities Rental 39 N 02/11/2020 02/11/2020 11-430-700-0000-6349 17,970.96 RENT Building & Facilities Rental 39 N 191.6051120 12963 OTTER TAIL CO ATTORNEY'S OFFICE 2,932.5012963 115 OTTER TAIL CO PUBLIC HEALTH 1,000.00115 44086 OTTER TAIL CO RECORDER 96.0044086 44010 OTTER TAIL CO SHERIFF 198.5044010 44003 OTTER TAIL CO TREASURER Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions OFFICE DEPOT OTTER TAIL CO ATTORNEY'S OFFICE OTTER TAIL CO PUBLIC HEALTH OTTER TAIL CO RECORDER OTTER TAIL CO SHERIFF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:58:01PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 02/11/2020 02/11/2020 11-406-000-0000-6406 38.50 CARDS FOR MMJ 8003769 Office Supplies 38 N 01/29/2020 01/29/2020 11-420-601-0000-6210 52.80 BOX #N Postage Im Adm 45 N 02/03/2020 02/03/2020 11-430-700-0000-6210 67.20 BOX #N Postage Ss Adm 45 N 02/03/2020 02/03/2020 11-430-740-0000-6277 45.00 LAC MTG - STIPEND Mental Health Adv Committees 40 N 01/22/2020 01/22/2020 11-430-740-0000-6277 3.00 LAC MTG - BUS FARE Mental Health Adv Committees 41 N 01/22/2020 01/22/2020 11-430-700-0000-6304 94.82 ACCT 139 6040875 Motor Vehicle Service And Repair 59 N 12/31/2019 01/22/2020 11-430-700-0000-6304 92.59 ACCT 139 6040917 Motor Vehicle Service And Repair 60 N 12/31/2019 01/22/2020 11-430-700-0000-6304 92.59 ACCT 139 6040967 Motor Vehicle Service And Repair 61 N 12/31/2019 01/22/2020 11-430-700-0000-6304 108.74 ACCT 139 6041294 Motor Vehicle Service And Repair 62 N 12/31/2019 01/22/2020 11-430-700-0000-6304 92.59 ACCT 139 6041502 Motor Vehicle Service And Repair 63 N 12/31/2019 01/22/2020 11-430-700-0000-6331 AP 47.79 MEALS Meals & Lodging - Ss Adm 42 N 10/30/2019 12/31/2019 32,091.0044003 12336 OTTER TAIL POWER CO 38.5012336 45354 POSTMASTER 120.0045354 10722 POTTER/TARA 48.0010722 46006 QUALITY TOYOTA 481.3346006 14457 RESLER/RANDI Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 2 Transactions 2 Transactions 5 Transactions OTTER TAIL CO TREASURER OTTER TAIL POWER CO POSTMASTER POTTER/TARA QUALITY TOYOTA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:58:01PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-430-700-0000-6242 199.00 MELANIE COLE 12208022 Registrations 43 N 03/12/2020 03/12/2020 11-430-700-0000-6330 27.03 MILEAGE Mileage - Ss Adm 44 N 01/14/2020 01/14/2020 11-406-000-0000-6200 532.35 PHONE BILL 9846738785 Telephone Probation 48 N 01/20/2020 01/20/2020 11-430-700-0000-6200 1,276.85 ACCT #386088344-00001 9847076137 Telephone - Ss Adm 47 N 01/25/2020 01/25/2020 11-430-700-0000-6265 140.04 ACCT #386088344-00001 9847076137 Data Processing Costs - Ss Adm 46 N 01/25/2020 01/25/2020 11-409-000-0000-6379 61.00 LCTS TRAIN COPIES FOR FF 935 1126485 Meeting Expenses 49 N 01/29/2020 01/29/2020 11-409-330-1200-6091 51.75 HV MTG MILEAGE 203202001 Universal Home Visit 50 N 01/24/2020 01/24/2020 11-406-000-0000-6000 37.72 MED COSTS Detention Center Costs - Probation 51 N 01/26/2020 01/26/2020 47.7914457 3605 SKILLPATH 199.003605 12985 TORGERSON/CHELSEY 27.0312985 9820 VERIZON WIRELESS 1,949.249820 51002 VICTOR LUNDEEN COMPANY 61.0051002 15434 WARNER/EMILY 51.7515434 52139 WEST CENTRAL REG JUVENILE CTR 37.7252139 16013 WIERBOS/NATALIE Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 1 Transactions RESLER/RANDI SKILLPATH TORGERSON/CHELSEY VERIZON WIRELESS VICTOR LUNDEEN COMPANY WARNER/EMILY WEST CENTRAL REG JUVENILE CTR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 1:58:01PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems 11-430-700-0000-6560 47.55 GAS FOR COUNTY CAR Gasoline 52 N 01/30/2020 01/31/2020 11-430-700-6331-6171 63.67 TRAINING MEALS Ss Adm Training Meals & Lodging 53 N 01/07/2020 01/08/2020 111.2216013 61,526.57 Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions Final Total ............43 Vendors 69 Transactions WIERBOS/NATALIE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 1:58:01PM2/6/2020 LHart Human Services Copyright 2010-2019 Integrated Financial Systems Page 10Audit List for Board Otter Tail County Auditor Amount 61,526.57 Human Services 11 61,526.57 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Contract Outline Presented to Human Service Board February 11, 2020 Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Contract Renewals Mahube-Otwa CAC Father’s Resource Program 01-01-20 Through 12-31-20 Fathers & Children who are served by 8- County Consortium Not to exceed $150,000 Not to exceed $140,000 9 – County Consortium of Social Service Agencies will provide funding totaling $60,000. Fergus Falls School District #544 Transportation of Children & Youth in Foster Care Placement 01-01-20 Through 12-31-20 Children & Youth Mileage reimbursement is to be set at the current IRS rate. All transportation costs identified will be split equally; The District and OTC agree to each assume pay 50% of the costs. No Change Otter Tail County and School District. ADDENDUM Fergus Falls School District #544 Transportation of Children & Youth in FC Placement 01-01-20 Through 12-31-20 Children & Youth Adding the following language To the contract: “The home school district that the child has an identified special education plan in prior to foster care placement would be the school that is financially responsible for sharing the costs of the transportation” Adding Language Otter Tail County and School District IV-D Child Support Cooperative Agreement Child Support 01-01-20 Through 12-31-2021 Children & Youth Amount Budgeted for eligible IV-D cases services provided by the Co Attorney to the County 2020 $22,510 2021 $23,186 Amount budgeted for eligible IV- D cases services provided by the County Sheriff to the County 2020 $11,255 2021 $11,592 Co Attorney: 2019 $21,855 Co Sheriff: 2019 $10,927 Title IV-D Page | 1 Tuesday, February 11, 2020 Agenda Items Consent Items 1. Approve the issuance of a County Credit Card to the following: a. Tara Sue Bakken – Administrative Specialist – Administration - $1,000.00 Limit b. Brent Eric Floden, p Program Coordinator – Otter Tai County Jail - $1,000.00 Limit c. James Olson – Veterans Service Officer – Veterans Services - $2,500.00 Limit d. Colby M. Palmersheim – Deputy Sheriff – Sheriff’s Department - $1,000.00 Limit County of Otter Tail, Minnesota Services Agreement This “Agreement” is entered into the _______________, 2020 (“Effective Date”) between the Housing and Redevelopment Authority of Otter Tail County, (“HRA”), and Otter Tail County, (“County”). For good and valuable consideration, the parties agree as follows: 1. Service. The County agrees to engage the HRA for the following “Service” and the HRA agrees to perform the “Service” on behalf of the County: • Increase the availability of decent, safe, and affordable housing. 2. HRA’s Responsibilities: In furtherance of performing the Service, and in addition to any other obligations described herein, the HRA shall: • Increase the availability of decent, safe, and affordable housing. 3. County’s Responsibilities: The County will provide on-site workspace, internet access, technology (e.g. phone, computer, etc.), technological support, and office related functions including but not limited to mail, print, copy, and fax capability to the HRA as needed to complete the Service. 4. Term: The Service under this Agreement will begin February 11, 2020 and continue through December 31, 2020. Either party may terminate this Agreement early, upon not less than 90-days’ notice given in writing prior to the end of the fiscal year. 5. Law Governing: This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in the State of Minnesota, County of Otter Tail. 6. Insurance: The HRA agrees to hold and maintain general liability insurance, errors and omissions insurance, directors and officers insurance, and “hired and nonowned” auto liability insurance. The County agrees to maintain general liability insurance and insurance necessary to cover claims related to the Service. Nothing in this Agreement shall constitute a waiver by either party of any statutory limitations, exclusions, or exceptions on liability. 7. No Waiver. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set form in Minnesota Statues Chapter 466 (Tort Liability, Political Subdivisions) or otherwise. 8. Modification. This writing contains the entire agreement between the parties and no alterations, variations, modifications, or waivers of the provisions of this agreement are valid unless reduced to writing, signed by both the HRA and the County, and attached hereto. 9. Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or otherwise unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement. IN WITNESS WEHREOF, Parties hereto have executed this agreement this _____ day of __________, 2020. HOUSING AND REDEVELOPMENT OTTER TAIL COUNTY AUTHORITY OF OTTER TAIL COUNTY By:__________________________ By:__________________________ Its: __________________________ Its: __________________________ Date:_________________________ Date:________________________ Otter Tail County Human Services Fraud Prevention Investigation Program Grant Summary Minnesota Statutes, Section 256.983 obligates the Minnesota Department of Human Services (DHS) to develop a Fraud Prevention Investigation (FPI) Program. To the extent of its appropriation, DHS reimburses county human service agency expenditures for the necessary staffing to administer the Program. Although the FPI program employs a county-based investigative structure (investigators are hired and supervised by county staff), operational expectations and standards are defined by DHS. The FPI enabling legislation also places a cost neutrality requirement on the State’s funding appropriation for county agency administrative costs which requires demonstrable benefits of the FPI Program outweigh agency administrative costs. In 2019 the Minnesota Legislature appropriated additional funding to expand the FPI program so that counties would have more resources to investigate recipient fraud in public assistance programs. While Otter Tail County has maintained a successful fraud investigation program for over 30 years, the availability of additional FPI grant funds provided an opportunity for the County to reconfigure our Fraud Investigative Team at a reduced cost to the taxpayer. In November 2019, Otter Tail County Human Services submitted a grant application requesting consideration of $100,000 per state fiscal year in FPI grant funds from DHS. The Fraud Investigative Team was reconfigured to include a Fraud Prevention Investigator and a Fraud & Collections Support Specialist employed by the County Attorney’s Office and a Criminal Investigator through a Mutual Aid Agreement with the Fergus Falls Police Department. Otter Tail County Human Services continues to contract with the County Attorney’s Office for the investigative services outlined in the Cooperative Agreement for Welfare Fraud Investigation Services and will be the Authorized Representative of the Otter Tail County FPI grant. In December 2019, Otter Tail County Human Services was informed that DHS was proposing $50,000 in FPI funding to the County for the remainder of state fiscal year 2020 and a full $100,000 for state fiscal year 2021. By receiving FPI program funding, the County will be able to maintain and improve on an already successful fraud investigation program. Through the receipt of FPI grant funds, Otter Tail County will remain budget neutral to the State of Minnesota by keeping our administrative costs low and our taxpayer return on investment high and will amplify the confidence of our constituents that Otter Tail County is committed to preventing individuals from misrepresenting their circumstances in an effort to obtain public benefits that they would not otherwise be entitled to. 1 Grant Contract #: GRK 171718 Revised 05/2015 State of Minnesota Department of Human Services County Grant Contract RECITALS THIS GRANT, and amendments and supplements thereto, is between State of Minnesota, acting through its Department of Human Services, Office of Inspector General, Financial Fraud and Abuse Investigations Division (hereinafter STATE) and Otter Tail County Human Services, an independent contractor, not an employee of the State of Minnesota, address: 530 West Fir Ave., Fergus Falls, MN 56537 (hereinafter COUNTY). WHEREAS, the STATE, pursuant to Minnesota Statutes, sections 256.01, 256.983 and 119B.02, subdivision 5 is empowered to enter into contracts with counties for maintaining, establishing and funding cost effective Fraud Prevention Investigation (FPI) programs in accordance with operational requirements, forms and reporting mechanisms as contained in the FPI Program Manual, and amendments and supplements thereto, which are incorporated herein by reference; and WHEREAS STATE is permitted to share information with the COUNTY in accordance with Minnesota Statute, section 13.46, and WHEREAS, COUNTY represents that it is duly qualified and willing to perform the services set forth herein, NOW, THEREFORE, it is agreed: 1. COUNTY'S DUTIES. COUNTY shall: 1.1. Conduct timely fraud prevention investigations of applicants, recipients, and other participants in the human services programs administered by the COUNTY agency. 1.2. Ensure that its FPI program operations and investigative techniques follow the STATE’s FPI Guidelines found in the Fraud Prevention Investigation Program Manual (hereinafter, FPI Guidelines), federal regulations, Minnesota laws, and COUNTY ordinances. The FPI Guidelines are incorporated herein by reference. 1.3. Refer for criminal prosecution public assistance recipients and providers who have committed intentional program violations (IPV) or, when such prosecutions are declined by a COUNTY attorney or the COUNTY decides not to pursue criminal prosecution of an IPV, pursue administrative disqualification of a provider or recipient in lieu of criminal prosecution in compliance with Minnesota Statutes, section 256.046, “Administrative Fraud Disqualification Hearings.” 1.4. Use staff that qualify as investigators through the COUNTY’s personnel classification system or licensed by either the State of Minnesota Board of Peace Officer Standards and Training (POST) or State of Minnesota Board of Private Detective and Protective Agent Services. 1.5. Notify the STATE of any staffing changes that result in fewer FPI investigators than are in the COUNTY’s approved contract attachments. COUNTY staff changes that result in fewer 2 Grant Contract #: GRK 171718 Revised 05/2015 investigators permanently will likely result in reduced FPI program funding. 1.6. Allow COUNTY FPI staff to attend and participate in the development and presentation of STATE sponsored training and other FPI program related workgroups. 1.7. Utilize the State’s FPI Program Integrity Network (PIN) for FPI staff to report the results of public assistance fraud investigations, whether administrative, civil or criminal. 1.8. Maintain investigative case files as required by the FPI Guidelines. The COUNTY shall provide the STATE access to all FPI case files during the COUNTY’S regular business hours. 1.9. Timely submit narrative, financial and statistical reports either as required in FPI Guidelines or as requested by the STATE. 1.10. Ensure that eligibility workers make referrals to the COUNTY’S FPI staff when appropriate and cooperate with case action reporting requirements. 1.11. Ensure that healthcare overpayments arising from FPI investigations are calculated and reported to FPI investigators to the same extent as all other programs related to the FPI program. The STATE will regularly monitor the COUNTY’S compliance with this obligation. Compliance will be a component of the STATE’S evaluation of the COUNTY’S FPI program. 1.12. Annually provide training to COUNTY’s eligibility workers in fraud detection to assist them in identifying cases that should be referred. 1.13. Evaluate FPI referral rates among eligibility workers in order to help identify fraud detection training needs. 1.14. Cooperate with the STATE in maintaining cost effective program operations by expanding FPI service coverage to other counties as deemed necessary by the STATE. 1.15. Provide short term fraud prevention investigation services to other counties as deemed necessary by the STATE. 1.16. Submit quarterly claim reimbursement for the FPI program expenditures on the STATE's Financial Operations Division’s Quarterly Income Maintenance Administrative Expense Report (Form No. DHS 2550). 1.17. REQUIRED COUNTY AGENCY ATTACHMENTS. The COUNTY agrees to incorporate the following information as an attachment to this contract. This information must be provided to and approved by the STATE before this contract becomes effective: (a.) COUNTY organizational chart showing its management structure and divisions, and the number and placement of COUNTY FPI staff within this structure. (b.) Position descriptions and personnel classification of funded COUNTY FPI employees, including an itemization of all tasks performed and the percentage of time spent on those tasks. (c.) Where applicable, contractual agreements between COUNTY agency and service providers of fraud prevention investigation services. (d.) A copy of the COUNTY’S policy and procedures for resolving intentional program violations through criminal prosecution or through the administrative disqualification hearing process when a completed fraud prevention investigation identifies an intentional program violation and no criminal action is taken. 1.18. COUNTY OBLIGATIONS RELATED TO USE OF THE STATE’S PROGRAM INTEGRITY NETWORK (PIN) ELECTRONIC DATABASE. (a.) The COUNTY is responsible for ensuring that the STATE’s PIN electronic database is utilized only by FPI COUNTY staff or agents, and their related support staff where applicable, and only for legitimate COUNTY or State business. (b.) The STATE is exclusively responsible for approving requests for PIN access and for determining and providing access rights to all PIN users. PIN access shall be granted only to individuals performing investigative work essential to the FPI program. 3 Grant Contract #: GRK 171718 Revised 05/2015 (c.) The COUNTY shall ensure that all COUNTY users and agents who are provided access to PIN fully complete a PIN Access Request form approved and signed by their immediate supervisor. The COUNTY shall maintain the original and send a copy to STATE. All PIN Access Request forms must be sent to the STATE’s FPI Program Administrator or her/his successors. (d.) If any COUNTY supervisor, manager, or executive, or COUNTY personnel responsible for monitoring access to state or COUNTY electronic databases, develops a reasonable suspicion that PIN or any database that is accessed through PIN or used for investigative purposes, has been used or accessed improperly or illegally, the COUNTY shall immediately investigate the matter and notify the STATE in writing no later than one (1) day following the COUNTY’s confirmation that an improper or illegal access, use or disclosure has occurred. “Reasonable suspicion” means any information or data that objectively supports the COUNTY’S belief that improper or illegal access, disclosure or use has occurred. A request to the STATE (or any other database provider) for an audit of any PIN user’s use or access does not constitute notice that illegal access, use or disclosure has occurred. (e.) The COUNTY shall provide the STATE with all details of the improper or illegal use or disclosure. Failure to provide this notice may result in the COUNTY’s loss of access to PIN. The STATE may terminate, suspend or otherwise limit the COUNTY’s or any user’s or agent’s access to PIN based upon a determination that PIN was accessed or used improperly or illegally, or if a COUNTY user or agent is responsible for an improper disclosure. The COUNTY agrees to cooperate with any investigation required or requested by the STATE related to improper or illegal use or disclosure of information in PIN, or any database accessed through PIN. (f.) Within one (1) business day following any COUNTY determination of an improper or illegal use of or disclosure from PIN or any database accessed through PIN, the COUNTY shall notify the STATE in writing of the details of that resolution. (g.) The COUNTY shall prepare a report, and deliver to the STATE, the facts and results of the investigation. The report must at a minimum include: (i.) a description of the data that was accessed or acquired; (ii.) the names and number of individuals whose data was improperly accessed, disclosed or acquired; (iii.) the name of each COUNTY user or agent determined responsible for the unauthorized access, disclosure or acquisition and the amount of their unauthorized access for each victim; and (iv.) the final disposition of any disciplinary action taken against each COUNTY user in response, or if disciplinary action or other action was determined to be unnecessary, the specific findings and reasons for that determination, excluding information protected by law. (h.) All communications regarding an improper or illegal use of or disclosure from PIN, or the databases accessed through PIN, shall be sent to the Department of Human Services, Office of Inspector General, Financial Fraud and Abuse Division, manager of eligibility and child care provider investigations, or her or his successors. (i.) The COUNTY agrees to assist the STATE in any investigation of a COUNTY’s improper or illegal use of PIN. (j.) The COUNTY agrees comply with Minnesota Statutes, section 13.055, “Disclosure of Breach in Security,” in relation to any breach in the security of data. 4 Grant Contract #: GRK 171718 Revised 05/2015 (k.) The COUNTY agrees to indemnify STATE to the extent provided in clause 10, Liability, and hold harmless the STATE from any lawsuits or damages, including punitive damages, resulting from COUNTY staff data breaches that result from PIN use. (l.) The STATE may immediately terminate PIN access, and access through PIN to any database or website that is accessed through PIN, for any COUNTY staff that misuses PIN. (m.) The STATE reserves the exclusive right to determine the action it will take against the COUNTY for any COUNTY user’s or COUNTY agent’s misuse of PIN access or any database or website that is accessed through PIN. 2. CONSIDERATION AND TERMS OF PAYMENT. 2.1 Consideration. Consideration for all services performed and goods or materials supplied by COUNTY pursuant to this grant shall be paid by the STATE as follows: (a.) Compensation. The total value of this grant for all compensation and reimbursements shall be limited to an amount not to exceed fifty thousand dollars ($50,000.00) in state fiscal year 2020 and one hundred thousand dollars ($100,000.00) in state fiscal year 2021. Compensation shall be consistent with the Budget Justification Forms for each year, which are incorporated into and made a part of this Agreement as Attachments A-1 and A-2. All disbursements made under this grant are contingent upon demonstrated compliance with operational and reporting requirements established under this grant contract. (b.) Reimbursement. COUNTY FPI program reimbursements shall be made through the settlement provisions as provided in the Cost Allocation Plan for claiming FPI costs and summarized on the applicable pages of the STATE’S Quarterly Income Maintenance Administrative Expense Report (Form No. DHS 2550) or other expenditure reporting formats approved by the STATE’S Financial Management Division. COUNTY shall not be reimbursed for travel and subsistence expense incurred outside the State of Minnesota unless it has received prior written approval for such out of state travel from the STATE. (c.) Payments are to be made from federal funds obtained by the STATE through Title XIX of the Social Security Act of 1995 (Public law 42 U.S.C. 1396 (a) and amendments thereto) Catalog of Federal Domestic Assistance (CFDA) No. 93.778. 3. CONDITIONS OF PAYMENT. 3.1 All services provided by COUNTY pursuant to this grant contract shall be performed to the satisfaction of the STATE, as determined at the sole discretion of its authorized representative, and in accord with all applicable federal, state, and local laws, ordinances, rules and regulations. COUNTY shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. 3.2 Failure to comply with the FPI Guidelines or cost effectiveness and timeliness standards developed by the STATE may result in loss of administrative reimbursements, reallocation of FPI grant funds and 5 Grant Contract #: GRK 171718 Revised 05/2015 investigative resources allowed and directed under Minnesota Statutes, section 256.983, “Fraud Prevention Investigations.” 4. PAYMENT RECOUPMENT. The COUNTY must reimburse the STATE upon demand or the STATE may deduct from future payments under this grant any amounts paid by the STATE, under this or any previous grant, for which invoices and progress reports have not been received, or for which the COUNTY'S books, records or other documents are not sufficient to clearly substantiate that those amounts were used by the COUNTY to perform grant services. 5. TERMS OF CONTRACT. This grant shall be effective on January 15, 2020, or upon the date that the final required signature is obtained by the STATE, pursuant to Minnesota Statutes, section 16C.05, subdivision 2, whichever occurs later, and shall remain in effect through June 30, 2021, or until all obligations set forth in this grant contract have been satisfactorily fulfilled, whichever occurs first. COUNTY understands that NO work should begin under this grant contract until ALL required signatures have been obtained, and COUNTY is notified to begin work by the STATE's Authorized Representative. The COUNTY shall have a continuing obligation, after said grant period, to comply with the following provisions of grant clauses: 10. Liability; 11. State Audits; 12. Information Privacy and Security; 13. Intellectual Property Rights; and 19. Jurisdiction and Venue. 6. CANCELLATION. 6.1. For Cause or Convenience. This grant contract may be canceled by the STATE or COUNTY at any time, with or without cause, upon thirty (30) days written notice to the other party. In the event of such a cancellation, COUNTY shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. The STATE has the right to suspend or terminate this grant contract immediately when the STATE deems the health or welfare of the service recipients is endangered, when the STATE has reasonable cause to believe that the COUNTY has breached a material term of the grant contract, or when COUNTY'S non-compliance with the terms of the grant contract may jeopardize federal financial participation. 6.2. Insufficient Funds. The STATE may immediately terminate this grant contract if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination will be by written or fax notice to the COUNTY. The STATE is not obligated to pay for any services that are provided after notice and effective date of termination. However, the COUNTY will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The STATE will not be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The STATE must provide the COUNTY notice of the lack of funding within a reasonable time of the STATE’s receiving that notice. 6.3. Breach. Notwithstanding clause 6.1., upon STATE’s knowledge of a curable material breach of the grant contract by COUNTY, STATE shall provide COUNTY written notice of the breach and ten (10) 6 Grant Contract #: GRK 171718 Revised 05/2015 days to cure the breach. If COUNTY does not cure the breach within the time allowed, COUNTY will be in default of this grant contract and STATE may cancel the grant contract immediately thereafter. If COUNTY has breached a material term of this grant contract and cure is not possible, STATE may immediately terminate this grant contract. 7. AUTHORIZED REPRESENTATIVES, RESPONSIBLE AUTHORITY, and PROJECT MANAGER. 7.1. State. The STATE'S authorized representative for the purposes of administration of this grant contract is Christopher Clifford, Human Services Manager, or his successor. Such representative shall have final authority for acceptance of COUNTY'S services and if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause 2.2. 7.2. COUNTY. The COUNTY’s Authorized Representative is Deb Sjostrom, Director, Otter Tail County Human Services, telephone number: 218-998-8185 or her successor. If the COUNTY’s Authorized Representative changes at any time during this grant contract, the COUNTY must immediately notify the STATE. 7.3. Project Manager. The STATE'S project manager for this grant contract is Mary McCarthy, phone number: (651) 431-3957 or her successor. 8. ASSIGNMENT. COUNTY shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the STATE. 9. AMENDMENTS. Any amendments to this grant contract shall be in writing, and shall be executed by the same parties who executed the original grant contract, or their successors in office. 10. LIABILITY. To the extent provided for in Minnesota Statutes, section 466.01 to 466.15, the COUNTY agrees to be responsible for any and all claims or causes of action arising from the performance of this grant by COUNTY or COUNTY’S agents or employees. This clause shall not be construed to bar any legal remedies COUNTY may have for the STATE’S failure to fulfill its obligations pursuant to this grant. 11. STATE AUDITS. Under Minnesota Statutes, section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices of the COUNTY and its employees, agents, or subcontractors relevant to this grant contract shall be made available and subject to examination by the STATE, including the contracting Agency/Division, Legislative Auditor, and State Auditor for a minimum of six years from the end of this grant contract. 7 Grant Contract #: GRK 171718 Revised 05/2015 12. INFORMATION PRIVACY AND SECURITY. COUNTY will receive private information and protected health information protected by the Minnesota Government Data Practices Act and the Health Information Portability and Accountability Act (HIPAA) from STATE in the course of performing its duties under this contract. Information privacy and security shall be governed by the “Information Privacy and Security Agreement,” and the “Business Associate Agreement,” which the COUNTY and the Minnesota Department of Human Services (DHS) executed in 2015 that are on file at DHS, as well as any current or future amendments to those documents. In accord with 45 C.F.R. § 164.512(d), PHI will be disclosed to the COUNTY because it is performing a health oversight activity under this contract. If the COUNTY has not executed those documents with STATE, the COUNTY must do so in order to participate in the FPI program. 13. Intellectual Property Rights. Definitions. Works means all inventions, improvements, discoveries (whether or not patentable or copyrightable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the COUNTY, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this grant contract. Works includes “Documents.” Documents are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the COUNTY, its employees, agents, or subcontractors, in the performance of this grant contract. Use of Works and Documents. COUNTY owns any Works or Documents developed by the COUNTY in the performance of this grant contract. The STATE and the U.S. Department of Health and Human Services will have royalty free, non-exclusive, perpetual and irrevocable right to reproduce, publish, or otherwise use, and to authorize others to use, the Works or Documents for government purposes. 14. AFFIRMATIVE ACTION and NON-DISCRIMINATION Affirmative Action. COUNTY is encouraged to prepare and implement an Affirmative Action plan for the employment of qualified minority persons, women and persons with disabilities, and to submit the plan to the Commissioner of Human Rights, in accordance with Minnesota Statutes, section 363A.36. Non-Discrimination. 14.1. The COUNTY agrees not to discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status in regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age in regard to any position for which the employee or applicant for employment is qualified. Minnesota Statutes, section 363A.02. COUNTY agrees to take affirmative steps to employ, advance in employment, upgrade, train, and recruit minority persons, women, and persons with disabilities. 8 Grant Contract #: GRK 171718 Revised 05/2015 14.2. The COUNTY must not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The COUNTY agrees to take affirmative action to employ, advance in employment, and otherwise treat qualified disabled persons without discrimination based upon their physical or mental disability in all employment practices such as the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Minnesota Rules, part 5000.3550 14.3. COUNTY agrees to comply with the rules and relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota Human Rights Act. Notification to employees and other affected parties. The COUNTY agrees to post in conspicuous places, available to employees and applicants for employment, notices in a form to be prescribed by the commissioner of the Minnesota Department of Human Rights. Such notices will state the rights of applicants and employees, and COUNTY’s obligation under the law to take affirmative action to employ and advance in employment qualified minority persons, women, and persons with disabilities. The COUNTY will notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding, that the COUNTY is bound by the terms of Minnesota Statutes, section 363A.36 of the Minnesota Human Rights Act and is committed to take affirmative action to employ and advance in employment minority persons, women, and persons with physical and mental disabilities. Compliance with Department of Human Rights Statutes. In the event of COUNTY’s noncompliance with the provisions of this clause, actions for noncompliance may be taken in accordance with Minnesota Statutes, section 363A.36, and the rules and relevant orders issued pursuant to the Minnesota Human Rights Act. 15. WORKERS' COMPENSATION. The COUNTY certifies that it is in compliance with Minnesota Statute, section 176.181, subdivision 2, pertaining to workers’ compensation insurance coverage. The COUNTY’S employees and agents will not be considered employees of the STATE. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees or agents and any claims made by any third party as a consequence of any act or omission on the part of these employees or agents are in no way the STATE’S obligation or responsibility. 16. VOTER REGISTRATION REQUIREMENT. COUNTY certifies that it will comply with Minnesota Statutes, section 201.162 by providing voter registration services for its employees and for the public served by the COUNTY. 17. OWNERSHIP OF EQUIPMENT. The STATE shall have the right to require transfer of all equipment purchased with grant funds (including title) to the STATE or to an eligible non-STATE party named by the STATE. This right will normally be exercised by the STATE only if the project or program for which the equipment was acquired is transferred from one COUNTY to another. 9 Grant Contract #: GRK 171718 Revised 05/2015 18. FEDERAL AUDIT REQUIREMENTS AND COUNTY DEBARMENT INFORMATION. FEDERAL AUDIT REQUIREMENTS AND COUNTY DEBARMENT INFORMATION. COUNTY certifies it will comply with the Single Audit Act, and Code of Federal Regulations, title 2, subtitle A, chapter II, part 200, as applicable. All sub-recipients receiving $750,000 or more of federal assistance in a fiscal year will obtain a financial and compliance audit made in accordance with the Single Audit Act, or Code of Federal Regulations, title 2, subtitle A, chapter II, part 200, as applicable. Failure to comply with these requirements could result in forfeiture of federal funds. DEBARMENT BY STATE, ITS DEPARTMENTS, COMMISSIONS, AGENCIES OR POLITICAL SUBDIVISIONS COUNTY certifies that neither it nor its principles is presently debarred or suspended by the STATE, or any of its departments, commissions, agencies, or political subdivisions. COUNTY’S certification is a material representation upon which the grant contract award was based. COUNTY shall provide immediate written notice to the STATE’S authorized representative if at any time it learns that this certification was erroneous when submitted or becomes erroneous by reason of changed circumstances. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNATRY EXCLUSION Federal money will be used or may potentially be used to pay for all or part of the work under the grant contract, therefore the COUNTY must certify the following, as required by the regulations implementing Executive Order 12549. COUNTY’S certification is a material representation upon which the grant contract award was based. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION- LOWER TIER COVERED TRANSATIONS Instructions for Certification 1. By signing and submitting this grant contract, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this grant contract is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 10 Grant Contract #: GRK 171718 Revised 05/2015 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverages sections of rules implementing Executive Order 12549. You may contact the person to which this grant contract is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this response that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 C.F.R. part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this grant contract that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 C.F.R. part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 C.F.R. 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION- LOWER TIER COVERED TRANSACTIONS 1. The prospective lower tier participant certifies, by submission of this grant contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 11 Grant Contract #: GRK 171718 Revised 05/2015 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this grant contract. 19. JURISDICTION AND VENUE. This grant contract, and amendments and supplements thereto, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this grant contract, or breach thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. 20. WAIVER. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the STATE’s right to enforce it. 21. CONTRACT COMPLETE. This grant contract contains all negotiations and agreements between the STATE and the COUNTY. No other understanding regarding this grant contract, whether written or oral may be used to bind either party. 22. OTHER PROVISIONS. 22.1. COUNTY agrees that no religious based counseling shall take place under the auspices of this grant contract. 22.2. If the COUNTY has an independent audit, a copy of the audit shall be submitted to the STATE. 22.3. Subcontracts. No rights or obligation of the COUNTY under this contract shall be subcontracted by the COUNTY without prior written approval of the STATE. All subcontracts will incorporate the laws, rules and regulations governing this contract. COUNTY shall bear full responsibility for performance under all approved subcontracts, shall forward copies of such subcontracts to the STATE upon request, and shall bear all costs for defense of any litigation arising out of any subcontract. 22.4. Payment to Subcontractors. (If applicable) As required by Minnesota Statutes, section 471.425, the prime COUNTY must pay all subcontractors, according to the terms of the contract or, if no contract terms apply, within the standard payment period unless the COUNTY in good faith disputes the obligation. Standard payment period is defined in Minnesota Statutes, section 471.425, subdivision 2. 12 Grant Contract #: GRK 171718 Revised 05/2015 IN WITNESS WHEREOF, the parties have caused this grant contract to be duly executed intending to be bound thereby. APPROVED: 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minnesota Statutes, chapter 16A and section 16C.05. By: ____N/A_______________________ Date: _____1/23/20___________________ Grant No: _____GRK 171718____________ 2. COUNTY Signatory is authorized by applicable articles, by-laws, resolutions, or ordinances to sign on behalf of the COUNTY. By: _______________________ Title: _____________________ Date: _____________________ I certify that the signatories for the COUNTY have lawful authority, by virtue of the corporate by-laws or a corporate resolution, to bind the COUNTY to the terms of this grant contract. (Attorney for COUNTY) By: ________________________ Title: _______________________ Date: ______________________ 3. STATE AGENCY By (with delegated authority):_________________ Title: ______________________ Date: ______________________ Distribution: Agency - Original (fully executed) contract COUNTY State Authorized Representative 13 Grant Contract #: GRK 171718 Revised 05/2015 Attachment A-1 Fraud Prevention Investigations Program SFY 2020 Budget Justification Form FPI Administrative Agency: Otter Tail County Human Services Category Amount DIRECT COSTS 1. Salary # of FTEs $35,093.87 2.0 @ 50% 2. Fringe Benefits $13,331.13 3. Staff Travel $375.00 4. Equipment $0.00 5. Office Supplies, Copying, & Postage $0.00 6. Rent & Utilities $0.00 7. Telephone $0.00 8. Staff Development or Conferences $1,200.00 9. Contractual # of FTEs $0.00 10. Liability and Bonding Insurance $0.00 11. Audit $0.00 12. Other Direct FPI Program Costs (Specify) $0.00 TOTAL DIRECT COSTS (Sum of lines 1 thru 12) $50,000.00 INDIRECT COSTS (Attach indirect cost detail) $0.00 TOTAL (Sum of TOTAL DIRECT COSTS and INDIRECT COSTS) $50,000.00 14 Grant Contract #: GRK 171718 Revised 05/2015 Attachment A-2 Fraud Prevention Investigations Program SFY 2021 Budget Justification Form FPI Administrative Agency: Otter Tail County Human Services Category Amount DIRECT COSTS 1. Salary # of FTEs $70,421.86 2.0 @50% 2. Fringe Benefits $26,428.14 3. Staff Travel $750.00 4. Equipment $0.00 5. Office Supplies, Copying, & Postage $0.00 6. Rent & Utilities $0.00 7. Telephone $0.00 8. Staff Development or Conferences $2,400.00 9. Contractual # of FTEs $0.00 10. Liability and Bonding Insurance $0.00 11. Audit $0.00 12. Other Direct FPI Program Costs (Specify) $0.00 TOTAL DIRECT COSTS (Sum of lines 1 thru 12) $100,000.00 INDIRECT COSTS (Attach indirect cost detail) $0.00 TOTAL (Sum of TOTAL DIRECT COSTS and INDIRECT COSTS) $100,000.00 Page | 1 Tuesday, February 11, 2020 Agenda Items Non-Consent Items 1. Motion by seconded by and unanimously carried to appoint Commissioner__________________ and Commissioner ______________ to the County Canvassing Board for the March 3, 2020 Presidential Nomination Primary. The County Canvassing Board will meet at 11:00 a.m. on Friday, March 6, 2020. 2. Property Sale – Folden Township Motion by second by and unanimously carried to authorize the public sale of one-acre tract located in Northeast Quarter of the Southwest Quarter of Section 23 in Folden Township. The tract is adjacent to the west side of County Highway 65 and is surrounded on the North, West and South sides by property owned by Joerger Land LLC. The legal description is the following: Beginning 33’ West and 600’ South of the Northeast Corner of the Southwest Quarter – South 217.8’ West 200’ North 217.8’ East 200’ to Beginning. Parcel NO. 27-000-23-0155-001 Mr. Grotte has indicated that they no longer need this property. Item 3 and 4 were first presented at the January 28, 2020 meeting; however, no action was taken at that time. It was recommended that these items be considered at the next meeting; however, the County Auditor-Treasurer will be training election judges and will not be available on February 11, 2020; therefore, the recommendation is to consider these items at the February 25, 2020 meeting. 3. Matt and Bridget Cullen’s Request for forgiveness of Penalty and/or Interest (Letter Attached) Parcel No. 32-000-99-0479-000 Base Property Tax - $6,880.00 Total Assessments - $70.00 Penalty - $590.75 Interest - $62.83 Total Due as of January 31, 2019 - $7,603.58 4. Fotltz Cummings Continued Discussion, If Necessary. (See Attached.) Joseph Foltz – Parcel 77-000-99-0042-000 – Second Half Tax - $ 866.00 – Penalty $ 77.94 Parcel 77-000-14-0000-010 – Second Half Tax - $ 332.00 – Penalty $ 29.88 Parcel 77-000-23-0001-000 – Second Half Tax - $6,350.00 – Penalty $571.50 Parcel 77-000-99-0375-000 – Second Half Tax - $ 541.00 – Penalty $ 48.69 Parcel 77-000-99-0521-000 – Second Half Tax - $ 463.00 – Penalty $ 23.15 Parcel 53-000-01-0006-001 – Second Half Tax - $1,015.00 – Penalty $ 91.35 Parcel 77-000-99-0042-000 – Total Due – $ 77.94 + 1.56 + .66 = $ 80.16 as of 01/31/2020 Parcel 77-000-14-0000-010 – Total Due – $ 29.88 + 0.60 + .25 = $ 30.73 as of 01/31/2020 Parcel 77-000-23-0001-000 – Total Due – $ 571.50 + 11.43 + 4.86 = $587.79 as of 01/31/2020 Parcel 77-000-99-0375-000 – Total Due – $ 48.69 + 0.97 + 0.42 = $ 50.08 as of 01/31/2020 Page | 2 Parcel 77-000-99-0521-000 – Total Due – $ 23.15 + 0.47 + 0.19 = $ 23.81 as of 01/31/2020 Parcel 53-000-01-0006-001 – Total Due – $ 91.35 + 1.83 + 0.77 = $ 93.95 as of 01/31/2020 Grand Total Due - $866.52 – Paid January 31, 2020 (Attached Letter) MEMORANDUM OF UNDERSTANDING BETWEEN COUNTY OF OTTER TAIL FERGUS FALLS, MINNESOTA AND LAW ENFORCEMENT LABOR SERVICES, INC. ESSENTIAL NON-LICENSED JAILR/DISPATCHERS LOCAL #399 WHEREAS, LELS Local 399 is the Exclusive Representative for the following employees: “All essential non-licensed employees of the Otter Tail County Sheriff’s Department, Fergus Falls, Minnesota, who are public employees within the meaning of Minn. Stat. §179A.03, Subd. 14, which excludes supervisory and confidential employees.” WHEREAS, there exits a Labor Agreement between Otter Tail County and LELS Local 399, with said contract in effect from January 1, 2020, through December 31, 2022. WHEREAS, Otter Tail County and LELS Local 399 agree to the following additions/clarifications to the 2020-2022 Labor agreement, adding the underlined language as follows: ARTICLE XXII. UNIFORM ALLOWANCE 22.1 Employees shall receive the following amounts as an annual uniform allowance: Correctional Officers $824.00 Dispatchers $540.75 Employees serving on the Correctional Emergency Response Team, Dive Team, and SWAT Team will receive an additional $0.08 per hour maximum for up to 2,080 hours in any one calendar year as and for an additional uniform allowance and maintenance of uniforms. In future years, these amounts will be adjusted consistent with COLA increases. 22.2 A. Correctional Officers: 1. The uniform allowance shall be credited to each employee’s uniform account from which the employee shall be reimbursed upon the presentation of appropriate documentation showing the purchase or repair of approved items. 2. The Employer will remove taxable items from uniform policy per I.R.S. and agrees to allow footwear purchase from allowance, but it will be taxable. 3. Any accumulation of annual uniform allowance shall be forfeited upon resignation or retirement of the employee. B. Dispatchers: The uniform allowance shall be paid to each employee in conjunction with the first payroll check in January. It is recognized that his payment is taxable. 22.3 All employees shall keep their uniforms in a presentable condition and shall be in uniform as determined by the Sheriff. Any portion of the uniform allowance not required to comply with the department appearance standards may be spent only in accordance with the written policy of the Sheriff. 22.4 A newly hired employee(s) shall receive an extra fifty percent (50%) of a uniform allowance to purchase a new issue of clothing in that year. 22.5 A part-time employee(s) will receive fifty percent (50%) of a uniform allowance to purchase clothing. These changes will take effect upon signing of this Memorandum of Understanding and will be in full force and effect as long as the Labor Agreement remains in effect. All other terms and conditions of said Labor Agreement between Otter Tail County and LELS Local 399 in effect from January 1, 2020, through December 31, 2022, remain in effect. FOR OTTER TAIL COUNTY FOR LELS LOCAL NO. 399 Chair, Board of Commissioners Business Agent Date: Date: County Administrator Steward Date: Date: Household Hazardous Waste Program Promotes Reuse and Serves County Residents Nick Heeter (pictured below) manages the Otter Tail County Household Hazardous Waste (HHW) Program. The program serves a six county area and provides a convenient way for households to dispose of hazardous products in their homes safely and responsibly. Many household chemicals and items such as batteries, fluorescent lightbulbs, lawn and garden chemicals and paint should never be disposed of in the garbage. These items can be harmful to you, wildlife or the environment if they are mishandled. The HHW program accepts these items free of charge for Otter Tail County Residents at our HHW Facility in Fergus Falls or at any of our HHW Mobile Collections. Usable products are offered back to the public free of charge at our Reuse area at the HHW Facility. In 2019 Nick’s program collected approximately 170,000 pounds of household hazardous waste and gave out 1,707 gallons of free paint to Otter Tail residents for Reuse. We estimate that the value of the paint given to area residents amounts to at least $51,000, assuming the average value of a gallon of paint is $30. In addition to Reuse, many products brought to Household Hazardous Waste are recycled through special programs. Oil and latex paint, fluorescent lightbulbs, batteries and solvents are some of the products that get recycled. Oil paint and solvents are bulked in 55 gallon drums before being shipped to other sites to be refined and blended into heating oil. Pictured above are 63 drums of paint and solvents ready to be shipped out for recycling on Dec. 18th, 2019. Increased awareness of the Household Hazardous Waste Program has contributed to a 32% increase in Otter Tail County resident usage over the past six years, from 3,622 residents served in 2014 to 4,785 residents served in 2019. With consistent promotion of the program and its many benefits we will likely see further increases in resident participation in the future. 0 50,000 100,000 150,000 200,000 0 2000 4000 6000 2014 2015 2016 2017 2018 2019 Pounds ProcessedResident ParticipationYear Program Use in Otter Tail County Pounds Processed Resident Participation I:\BIDDING\2020\HGACBuy\HGACBuy Memorandum to BOC.docx MEMORANDUM DATE: January 31, 2020 FROM: Rena Simon, Recycling Manager TO: County Commissioners CC: Chris McConn REGARDING: HGACBuy Collective Purchasing Membership Agreement The Solid Waste Department requests Board approval for authorized signatures of the attached Houston Galveston Collective Purchasing Agreement. BACKGROUND In researching packer body options for planned and scheduled replacement it was found that similar packer bodies to that of our current packer were not available on MN State Contract or Sourcewell, of which Otter Tail County has been a member for purchasing. It was discovered that the desired packer body is available for purchase to members on HGACBuy. The Solid Waste Department requests to become a member of HGACBuy to have the opportunity to purchase the desired packer body as well as have opportunities for future purchases through HGACBuy. DETAILS HGACBuy is a nationwide government procurement service. All contracts available to participating members have been awarded by virtue of a public competitive procurement process compliant with state statutes. HGACBuy operates with no cost contracts and generally a 1.5% sales commission built into the contract price to fund their program. The HGACBuy agreement has been reviewed with no objection by the County Attorney. The HGACBuy contract is attached. INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING ILC No.: ILC208373 Permanent Number assigned by HGAC THIS INTERLOCAL CONTRACT (“Contract”), made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Texas Government Code (the “Act”), by and between the HoustonGalveston Area Council, hereinafter referred to as “HGAC,” having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, and , a local government, a state agency, or a nonprofit corporation created and operated to provide one or more governmental functions and services, hereinafter referred to as “End User,” having its principal place of business at , . Otter Tail County 520 Fir Ave W Fergus Falls MN 56537 WITNESSETH , HGAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code; and WHEREAS , pursuant to the Act, HGAC is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and WHEREAS , in reliance on such authority, HGAC has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act; and WHEREAS , End User has represented that it is an eligible entity under the Act, that its governing body has authorized this Contract on (Date), and that it desires to contract with HGAC on the terms set forth below; WHEREAS 02/11/2020 , HGAC and the End User do hereby agree as follows:NOW, THEREFORE ARTICLE 1: LEGAL AUTHORITY The End User represents and warrants to HGAC that (1) it is eligible to contract with HGAC under the Act because it is one of the following: a local government, as defined in the Act (a county, a municipality, a special district, or other political subdivision of the State of Texas or any other state), or a combination of two or more of those entities, a state agency (an agency of the State of Texas as defined in Section 771.002 of the Texas Government Code, or a similar agency of another state), or a nonprofit corporation created and operated to provide one or more governmental functions and services, and (2) it possesses adequate legal authority to enter into this Contract. ARTICLE 2: APPLICABLE LAWS HGAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this Contract. ARTICLE 3: WHOLE AGREEMENT This Contract and any attachments, as provided herein, constitute the complete contract between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. ARTICLE 4: PERFORMANCE PERIOD The period of this Contract shall be for the balance of the fiscal year of the End User, which began and ends . This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year, provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract. 01/01/2020 12/31/2020 ARTICLE 5: SCOPE OF SERVICES The End User appoints HGAC its true and lawful purchasing agent for the purchase of certain products and services through the H GAC Cooperative Purchasing Program. End User will access the Program through HGACBuy.com and by submission of any duly executed purchase order, in the form prescribed by HGAC to a contractor having a valid contract with HGAC. All purchases hereunder shall be in accordance with specifications and contract terms and pricing established by HGAC. Ownership (title) to products purchased through HGAC shall transfer directly from the contractor to the End User. ARTICLE 6: PAYMENTS HGAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, and presentation of a properly documented invoice, the End User shall promptly, and in any case within thirty (30) days, pay H GAC’s contractor the full amount of the invoice. All payments for goods or services will be made from current revenues available to the paying party. In no event shall HGAC have any financial liability to the End User for any goods or services End User procures from an H GAC contractor. ARTICLE 7: CHANGES AND AMENDMENTS This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, or deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law or regulation. HGAC reserves the right to make changes in the scope of products and services offered through the HGAC Cooperative Purchasing Program to be performed hereunder. ARTICLE 8: TERMINATION PROCEDURES HGAC or the End User may cancel this Contract at any time upon thirty (30) days written notice by certified mail to the other party to this Contract. The obligations of the End User, including its obligation to pay HGAC’s contractor for all costs incurred under this Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, until performed or discharged by the End User. ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall not affect any other term of this Contract, which shall continue in full force and effect. ARTICLE 10: FORCE MAJEURE To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligation solely to pay funds. Determination of force majeure shall rest solely with HGAC. ARTICLE 11: VENUE Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase. THIS INSTRUMENT HAS BEEN EXECUTED BY THE PARTIES HERETO AS FOLLOWS: Otter Tail County Name of End User (local government, agency, or nonprofit corporation) 520 Fir Ave W Mailing Address , Fergus Falls MN 56537 City, State ZIP Code Signature of chief elected or appointed official | Date , Leland Rogness Chair of Board Typed Name & Title of Signatory HoustonGalveston Area Council 3555 Timmons Lane, Suite 120, Houston, TX 77027 By: Executive Director Date: END USER DATA Please sign and return the Interlocal Contract, along with this completed form, to HGAC by emailing it to cpcontractfax@hgac.com or by faxing it to 7139932424. The contract may also be mailed to: HGAC Cooperative Purchasing Program P.O. Box 22777, Houston, TX 772272777 County Name: Name of End User Agency:Otter Tail County Otter Tail Mailing Address: , 520 Fir Ave W Fergus Falls MN 56537 Main Telephone Number: FAX Number:(218) 9988000 Physical Address: , 520 Fir Ave W Fergus Falls MN 56537 Web Site Address: https://ottertailcountymn.us/ Official Contact:Christopher McConn Mailing Address: 1115 N Tower Rd , Fergus Falls MN 56537 Title: Solid Waste Director Ph No.: (218) 9988904 FX No.: EMail Address: cmcconn@co.ottertail.mn.us Authorized Official:Leland Rogness Mailing Address: 520 Fir Ave W , Fergus Falls MN 56537 Title: Chair of Board Ph No.: (218) 7707066 FX No.: EMail Address: leerogness@yahoo.com Official Contact:Betty Murphy Mailing Address: 520 Fir Ave W , Fergus Falls MN 56537 Title: Vice Chair of Board Ph No.: (218) 6401706 FX No.: EMail Address: bmurphy@co.ottertail.mn.us Official Contact: Mailing Address: , Title: Ph No.: FX No.: EMail Address: Official Contact: Mailing Address: , Title: Ph No.: FX No.: EMail Address: COMPLETING AND EXECUTING THE ILC PROCESS Step 1 (complete) Thank you for completing this step. A PDF copy of the ILC document will be delivered to the email address entered. Step 2 Secure a signature by the individual identified as the Authorized Official to contractually bind your entity. Step 3 Scan and email a copy of the contract to HGAC at cpcontractfax@hgac.com, or fax it to 7139932424. The contract may also be mailed to: PO Box 22777 Houston, TX 772272777 HGAC Cooperative Purchasing Program If you require an original signed contract, please print, sign, and mail two (2) sets of the ILC documents. Step 4 HGAC will execute the contract and return a copy to you electronically. INTERLOCAL CONTRACT FORCOOPERATIVE PURCHASING ILC No.:ILC208373Permanent Number assignedby HGACTHIS INTERLOCAL CONTRACT (“Contract”), made and entered into pursuant to the Texas Interlocal Cooperation Act,Chapter 791, Texas Government Code (the “Act”), by and between the HoustonGalveston Area Council, hereinafter referredto as “HGAC,” having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, and , a local government, a state agency, or a nonprofit corporation created and operated to provide one or moregovernmental functions and services, hereinafter referred to as “End User,” having its principal place of business at , .OtterTail County 520 FirAve W Fergus Falls MN 56537 WITNESSETH, HGAC is a regional planning commission and political subdivision of the State of Texas operating underChapter 391, Texas Local Government Code; andWHEREAS, pursuant to the Act, HGAC is authorized to contract with eligible entities to perform governmental functions andservices, including the purchase of goods and services; andWHEREAS, in reliance on such authority, HGAC has instituted a cooperative purchasing program under which it contractswith eligible entities under the Act; andWHEREAS, End User has represented that it is an eligible entity under the Act, that its governing body has authorized thisContract on (Date), and that it desires to contract with HGAC on the terms set forth below;WHEREAS02/11/2020, HGAC and the End User do hereby agree as follows:NOW, THEREFOREARTICLE 1: LEGAL AUTHORITYThe End User represents and warrants to HGAC that (1) it is eligible to contract with HGAC under the Act because it is oneof the following: a local government, as defined in the Act (a county, a municipality, a special district, or other politicalsubdivision of the State of Texas or any other state), or a combination of two or more of those entities, a state agency (anagency of the State of Texas as defined in Section 771.002 of the Texas Government Code, or a similar agency of anotherstate), or a nonprofit corporation created and operated to provide one or more governmental functions and services, and (2) itpossesses adequate legal authority to enter into this Contract.ARTICLE 2: APPLICABLE LAWSHGAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules,regulations, and ordinances and laws in effect or promulgated during the term of this Contract.ARTICLE 3: WHOLE AGREEMENTThis Contract and any attachments, as provided herein, constitute the complete contract between the parties hereto, andsupersede any and all oral and written agreements between the parties relating to matters herein.ARTICLE 4: PERFORMANCE PERIODThe period of this Contract shall be for the balance of the fiscal year of the End User, which began and ends. This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year, provided thatsuch renewal shall not have the effect of extending the period in which the End User may make any payment due an H GACcontractor beyond the fiscal year in which such obligation was incurred under this Contract.01/01/202012/31/2020ARTICLE 5: SCOPE OF SERVICESThe End User appoints HGAC its true and lawful purchasing agent for the purchase of certain products and services throughthe H GAC Cooperative Purchasing Program. End User will access the Program through HGACBuy.com and by submission of any duly executed purchase order, in the form prescribed by HGAC to a contractor having a valid contract with HGAC. All purchases hereunder shall be in accordance with specifications and contract terms and pricing established by HGAC. Ownership (title) to products purchased through HGAC shall transfer directly from the contractor to the End User. ARTICLE 6: PAYMENTS HGAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, and presentation of a properly documented invoice, the End User shall promptly, and in any case within thirty (30) days, pay H GAC’s contractor the full amount of the invoice. All payments for goods or services will be made from current revenues available to the paying party. In no event shall HGAC have any financial liability to the End User for any goods or services End User procures from an H GAC contractor. ARTICLE 7: CHANGES AND AMENDMENTS This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, or deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law or regulation. HGAC reserves the right to make changes in the scope of products and services offered through the HGAC Cooperative Purchasing Program to be performed hereunder. ARTICLE 8: TERMINATION PROCEDURES HGAC or the End User may cancel this Contract at any time upon thirty (30) days written notice by certified mail to the other party to this Contract. The obligations of the End User, including its obligation to pay HGAC’s contractor for all costs incurred under this Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, until performed or discharged by the End User. ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall not affect any other term of this Contract, which shall continue in full force and effect. ARTICLE 10: FORCE MAJEURE To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligation solely to pay funds. Determination of force majeure shall rest solely with HGAC. ARTICLE 11: VENUE Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase. THIS INSTRUMENT HAS BEEN EXECUTED BY THE PARTIES HERETO AS FOLLOWS: Otter Tail County Name of End User (local government, agency, or nonprofit corporation) 520 Fir Ave W Mailing Address , Fergus Falls MN 56537 City, State ZIP Code Signature of chief elected or appointed official | Date , Leland Rogness Chair of Board Typed Name & Title of Signatory HoustonGalveston Area Council 3555 Timmons Lane, Suite 120, Houston, TX 77027 By: Executive Director Date: END USER DATA Please sign and return the Interlocal Contract, along with this completed form, to HGAC by emailing it to cpcontractfax@hgac.com or by faxing it to 7139932424. The contract may also be mailed to: HGAC Cooperative Purchasing Program P.O. Box 22777, Houston, TX 772272777 County Name: Name of End User Agency:Otter Tail County Otter Tail Mailing Address: , 520 Fir Ave W Fergus Falls MN 56537 Main Telephone Number: FAX Number:(218) 9988000 Physical Address: , 520 Fir Ave W Fergus Falls MN 56537 Web Site Address: https://ottertailcountymn.us/ Official Contact:Christopher McConn Mailing Address: 1115 N Tower Rd , Fergus Falls MN 56537 Title: Solid Waste Director Ph No.: (218) 9988904 FX No.: EMail Address: cmcconn@co.ottertail.mn.us Authorized Official:Leland Rogness Mailing Address: 520 Fir Ave W , Fergus Falls MN 56537 Title: Chair of Board Ph No.: (218) 7707066 FX No.: EMail Address: leerogness@yahoo.com Official Contact:Betty Murphy Mailing Address: 520 Fir Ave W , Fergus Falls MN 56537 Title: Vice Chair of Board Ph No.: (218) 6401706 FX No.: EMail Address: bmurphy@co.ottertail.mn.us Official Contact: Mailing Address: , Title: Ph No.: FX No.: EMail Address: Official Contact: Mailing Address: , Title: Ph No.: FX No.: EMail Address: COMPLETING AND EXECUTING THE ILC PROCESS Step 1 (complete) Thank you for completing this step. A PDF copy of the ILC document will be delivered to the email address entered. Step 2 Secure a signature by the individual identified as the Authorized Official to contractually bind your entity. Step 3 Scan and email a copy of the contract to HGAC at cpcontractfax@hgac.com, or fax it to 7139932424. The contract may also be mailed to: PO Box 22777 Houston, TX 772272777 HGAC Cooperative Purchasing Program If you require an original signed contract, please print, sign, and mail two (2) sets of the ILC documents. Step 4 HGAC will execute the contract and return a copy to you electronically. INTERLOCAL CONTRACT FORCOOPERATIVE PURCHASING ILC No.:ILC208373Permanent Number assignedby HGACTHIS INTERLOCAL CONTRACT (“Contract”), made and entered into pursuant to the Texas Interlocal Cooperation Act,Chapter 791, Texas Government Code (the “Act”), by and between the HoustonGalveston Area Council, hereinafter referredto as “HGAC,” having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, and , a local government, a state agency, or a nonprofit corporation created and operated to provide one or moregovernmental functions and services, hereinafter referred to as “End User,” having its principal place of business at , .OtterTail County 520 FirAve W Fergus Falls MN 56537 WITNESSETH, HGAC is a regional planning commission and political subdivision of the State of Texas operating underChapter 391, Texas Local Government Code; andWHEREAS, pursuant to the Act, HGAC is authorized to contract with eligible entities to perform governmental functions andservices, including the purchase of goods and services; andWHEREAS, in reliance on such authority, HGAC has instituted a cooperative purchasing program under which it contractswith eligible entities under the Act; andWHEREAS, End User has represented that it is an eligible entity under the Act, that its governing body has authorized thisContract on (Date), and that it desires to contract with HGAC on the terms set forth below;WHEREAS02/11/2020, HGAC and the End User do hereby agree as follows:NOW, THEREFOREARTICLE 1: LEGAL AUTHORITYThe End User represents and warrants to HGAC that (1) it is eligible to contract with HGAC under the Act because it is oneof the following: a local government, as defined in the Act (a county, a municipality, a special district, or other politicalsubdivision of the State of Texas or any other state), or a combination of two or more of those entities, a state agency (anagency of the State of Texas as defined in Section 771.002 of the Texas Government Code, or a similar agency of anotherstate), or a nonprofit corporation created and operated to provide one or more governmental functions and services, and (2) itpossesses adequate legal authority to enter into this Contract.ARTICLE 2: APPLICABLE LAWSHGAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules,regulations, and ordinances and laws in effect or promulgated during the term of this Contract.ARTICLE 3: WHOLE AGREEMENTThis Contract and any attachments, as provided herein, constitute the complete contract between the parties hereto, andsupersede any and all oral and written agreements between the parties relating to matters herein.ARTICLE 4: PERFORMANCE PERIODThe period of this Contract shall be for the balance of the fiscal year of the End User, which began and ends. This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year, provided thatsuch renewal shall not have the effect of extending the period in which the End User may make any payment due an H GACcontractor beyond the fiscal year in which such obligation was incurred under this Contract.01/01/202012/31/2020ARTICLE 5: SCOPE OF SERVICESThe End User appoints HGAC its true and lawful purchasing agent for the purchase of certain products and services throughthe H GAC Cooperative Purchasing Program. End User will access the Program through HGACBuy.com and by submissionof any duly executed purchase order, in the form prescribed by HGAC to a contractor having a valid contract with HGAC.All purchases hereunder shall be in accordance with specifications and contract terms and pricing established by HGAC.Ownership (title) to products purchased through HGAC shall transfer directly from the contractor to the End User.ARTICLE 6: PAYMENTSHGAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, andpresentation of a properly documented invoice, the End User shall promptly, and in any case within thirty (30) days, pay HGAC’s contractor the full amount of the invoice. All payments for goods or services will be made from current revenuesavailable to the paying party. In no event shall HGAC have any financial liability to the End User for any goods or servicesEnd User procures from an H GAC contractor.ARTICLE 7: CHANGES AND AMENDMENTSThis Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, ordeletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automaticallyincorporated into this Contract without written amendment hereto and shall become effective on the date designated by suchlaw or regulation.HGAC reserves the right to make changes in the scope of products and services offered through the HGAC CooperativePurchasing Program to be performed hereunder.ARTICLE 8: TERMINATION PROCEDURESHGAC or the End User may cancel this Contract at any time upon thirty (30) days written notice by certified mail to the otherparty to this Contract. The obligations of the End User, including its obligation to pay HGAC’s contractor for all costsincurred under this Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred underthis Contract, until performed or discharged by the End User.ARTICLE 9: SEVERABILITYAll parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determinationshall not affect any other term of this Contract, which shall continue in full force and effect.ARTICLE 10: FORCE MAJEURETo the extent that either party to this Contract shall be wholly or partially prevented from the performance within the termspecified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, actsof war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and notattributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall besuspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligation solelyto pay funds. Determination of force majeure shall rest solely with HGAC.ARTICLE 11: VENUEDisputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State ofpurchase.THIS INSTRUMENT HAS BEEN EXECUTED BY THE PARTIES HERETO AS FOLLOWS:Otter Tail CountyName of End User (local government, agency, or nonprofitcorporation)520 Fir Ave WMailing Address, Fergus Falls MN 56537City, State ZIP CodeSignature of chief elected or appointed official | Date , Leland Rogness Chair of Board Typed Name & Title of Signatory HoustonGalveston Area Council3555 Timmons Lane, Suite 120, Houston, TX77027By:Executive DirectorDate: END USER DATA Please sign and return the Interlocal Contract, along with this completed form, to HGAC by emailing it to cpcontractfax@hgac.com or by faxing it to 7139932424. The contract may also be mailed to: HGAC Cooperative Purchasing Program P.O. Box 22777, Houston, TX 772272777 County Name: Name of End User Agency:Otter Tail County Otter Tail Mailing Address: , 520 Fir Ave W Fergus Falls MN 56537 Main Telephone Number: FAX Number:(218) 9988000 Physical Address: , 520 Fir Ave W Fergus Falls MN 56537 Web Site Address: https://ottertailcountymn.us/ Official Contact:Christopher McConn Mailing Address: 1115 N Tower Rd , Fergus Falls MN 56537 Title: Solid Waste Director Ph No.: (218) 9988904 FX No.: EMail Address: cmcconn@co.ottertail.mn.us Authorized Official:Leland Rogness Mailing Address: 520 Fir Ave W , Fergus Falls MN 56537 Title: Chair of Board Ph No.: (218) 7707066 FX No.: EMail Address: leerogness@yahoo.com Official Contact:Betty Murphy Mailing Address: 520 Fir Ave W , Fergus Falls MN 56537 Title: Vice Chair of Board Ph No.: (218) 6401706 FX No.: EMail Address: bmurphy@co.ottertail.mn.us Official Contact: Mailing Address: , Title: Ph No.: FX No.: EMail Address: Official Contact: Mailing Address: , Title: Ph No.: FX No.: EMail Address: COMPLETING AND EXECUTING THE ILC PROCESS Step 1 (complete) Thank you for completing this step. A PDF copy of the ILC document will be delivered to the email address entered. Step 2 Secure a signature by the individual identified as the Authorized Official to contractually bind your entity. Step 3 Scan and email a copy of the contract to HGAC at cpcontractfax@hgac.com, or fax it to 7139932424. The contract may also be mailed to: PO Box 22777 Houston, TX 772272777 HGAC Cooperative Purchasing Program If you require an original signed contract, please print, sign, and mail two (2) sets of the ILC documents. Step 4 HGAC will execute the contract and return a copy to you electronically. ----------------------------------------------------------- ---------------------------(218) 998-8070 County Administrator ------------------------------------------------------- Nicole Hansen nhansen@co.ottertail.mn.us Ditches currently having Re‐determinations Completed 52 ‐ Awaiting Appeals to be completed DB,DT,GP JD 2 – Being completed at the same time as Ditch 50 and Ditch 64 (Spring 2020 Hearing) KB,MJ,JWi 50 – Being completed at the same time as JD2 and Ditch 64 (Spring 2020 Hearing) KB,MJ,JWi 64 – Being completed at the same time as JD2 and Ditch 50 (Spring 2020 Hearing) KB,MJ,JWi 45 – Work completed, awaiting Hearing (Spring 2020 Hearing) DB,GP,GD 12 – Work is just Beginning (Fall 2020 Hearing) KB,MJ,JWe 13 – Work is just beginning, along with Ditch 19 (Fall 2020 Hearing) DT,JWi,RW 19 ‐ Work is just beginning, along with Ditch 13 (Fall 2020 Hearing) DT,JWi,RW February 11, 2020 Tobacco Ordinance Updates The minimum age to purchase tobacco has been raised to 21 nationwide, a policy often called Tobacco 21. This change went into effect December 21, 2019, as soon as the President signed the legislation. The goal is to update and clean up language in both the Licensing ordinance and Purchase Age ordinance. The Licensing ordinance was last updated in 2011. If MN legislator votes to change state statute to age 21; Otter Tail County Purchase Age ordinance would no longer be needed. Updates briefly: • Hearing process with county board for those that contest fine • Clarity around who penalties are applied to (license holder not seller) • Lookback language for penalty application; was previously unclear and lengthy • Penalty amounts increased Changes *notes Licensing Ordinance Purchase Age Ordinance Updated language in purpose and authority X Updated Definitions X X minimal Update to basis to deny a license X Minimum legal sales age to 21 X X removes rolling implementation Updated compliance check procedures X X Updates to civil penalties with clear lookback period: 1st violation $300 2nd violation $600 3rd violation $1,000 4th violation $1,000 Updated $ are proposed MN Leg. language OTC previous penalties in italicizes X 1st $75 2nd 250 3rd $500 4th $750 X 1st $100 2nd $200 3rd $400 4th $750 Updated hearing procedure/process Auditor or Administrator? X X OTTER TAIL COUNTY PUBLIC HEALTH REGULATION ON THE DISTRIBUTION AND PROVISION OF COMMERCIAL TOBACCO PRODUCTS TO PERSONS UNDER 21 An Ordinance relating to distribution and provision of commercial tobacco and tobacco- related products and devices to youth and young adults in the County of Otter Tail. The County Board of Otter Tail County ordains: Section I. General Provisions. A. Title. The title of this Ordinance shall be the Otter Tail County Public Health Regulation on the Distribution and Provision of Commercial Tobacco Products to Person Under 21. B. Findings of Fact and Purpose. Whereas, Otter Tail County recognizes that the use of commercial tobacco products has devastating health and economic consequences. Commercial tobacco use is the foremost preventable cause of premature death in America. Otter Tail County further recognizes that young people are particularly susceptible to the addictive properties of these tobacco products and are particularly likely to become lifelong users. The County Board of Commissioners accepts the conclusions and recommendations of the Centers for Disease Control & Prevention; U.S. Department of Health & Human Services, Substance Abuse & Mental Health Services Administration, Center for Behavioral Health Statistics, and Quality; Minnesota Department of Health; and the Institute of Medicine. Accordingly, Otter Tail County adopts the following Public Health Regulation on the Distribution and Provision of Commercial Tobacco Products to Person Under 21 to reduce tobacco use by keeping commercial tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devices out of the hands of young people. C. Authority. This Ordinance is enacted pursuant to Minnesota Statutes Chapters 145A and 461 and allowing for local ordinances for counties to regulate actual and potential threats to the public health and to set more restrictive regulation on the distribution and provision of tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devices. D. Severability and Savings Clause. If any provision of this Ordinance, or the application thereof to any person or circumstance, is held invalid by a court of competent jurisdiction, such invalidity shall not affect any other provision of this Ordinance that can be given effect without the invalid provision or application. Each invalid provision or application of this Ordinance is severable. E. Jurisdiction. Pursuant to Minn. Stat.§ 145A.05, Subd. 1, this Ordinance shall apply throughout all of Otter Tail County including all municipalities and unincorporated areas therein. Nothing in this Ordinance shall prevent other local levels of government within Otter Tail County from adopting more stringent measures. Section II. Definitions. For the purposes of this Ordinance, certain terms and words are herein defined as follows: A. "Distribute" or "Provision" means to sell, barter, furnish, provide or give away tobacco, tobacco- related devices products, electronic delivery devices, or nicotine or lobelia delivery devices to another person. B. "Distributor" means a person who distributes a tobacco product, tobacco-related device, electronic delivery device, or nicotine or lobelia delivery device to another person. C. "Electronic Delivery Device" "Electronic delivery devices" means any product containing or delivering nicotine, lobelia, or any other substance intended for human consumption through the inhalation of aerosol or vapor from the product. Electronic delivery device includes, but is not limited to, devices manufactured, marketed, or sold as e-cigarettes, e- cigars, e-pipes, vape pens, mods, tank systems, or under any other product name or descriptor. Electronic delivery device includes any component part of a product, whether or not marketed or sold separately. Electronic delivery device does not include any product that has been approved or certified by the United States Food and Drug Administration for sale as a tobacco-cessation product, as a tobacco-dependence product, or for other medical purposes, and is marketed and sold for such an approved purpose. B.D. "Nicotine or Lobelia Delivery Device" means any product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product, that is not a tobacco or an electronic delivery device as defined in this section, not including any product that has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation, or for other medical purposes, and is being marketed solely for that approved purpose. C.E. "Person" means any natural person, partnership, joint venture, society, club, trustee, trust, association, organization, or corporation, or any officer, agent, employee, factor, or any other personal representative thereof, in any capacity. D.F. "Recipient" means any person who obtains or attempts to obtain tobacco, a tobacco product, electronic delivery device, or nicotine or lobelia delivery device. E.G. "Tobacco" and "Tobacco Products" means any product containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part, or accessory of tobacco product including, but not limited to: cigarettes cigars; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready rubbed and other smoking tobacco; snuff; snuff flower; cavendish; plug and twist tobacco; fine cut and other chewing tobacco; shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. Tobacco excludes any tobacco product that has been approved by the United States Food and Drug Administration for sale as a tobacco-cessation product, as a tobacco-dependence product, or for other medical purposes, and is being marketed and sold solely for such an approved purpose. "Tobacco product" does not include non-commercially-produced tobacco provided by a Native American as part of a traditional Native American spiritual or cultural ceremony. For purposes of this section, a Native American is a person who is a member of an Indian tribe as defined in Minn. Stat. § 260.755, subd. 12. F.H. Tobacco-Related Devices. "Tobacco-related devices" means any pipe, rolling papers, or other device intentionally designed or intended to be used in a manner which enables the chewing, sniffing, or smoking or the inhalation of vapors of tobacco or tobacco products and may be marketed or sold separately. Section III. Minimum Legal Distribution and Provision Age. A. Minimum legal distribution and provision age for tobacco products. The pProvision and distribution of tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devices to a person under the age of 21 is prohibited. This subsection shall not apply to provisions to any person who is born on or before December 31, 2000. The provision or distribution of tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devices to a person under the age of 21 by an employee of a licensee who has obtained a license under the Otter Tail County Tobacco Ordinance or any other municipal licensing authority within the county shall be considered as an action of the licensee. B. Age verification. Before distributing or providing any tobacco product, tobacco- related device, electronic delivery device, and nicotine or lobelia delivery device the distributor shall verify that the recipient is at least 21 years of age. Each distributor shall examine the recipient's government issued photographic identification. No such verification is required for a person over the age of 30. That a recipient appeared to be 30 years of age or older shall not constitute a defense to a violation of this section. C. Signage. No person shall distribute or permit the provision of tobacco, tobacco products, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery devices in Otter Tail County unless a clearly visible notice of the county minimum legal sales age is posted at the location where these products are available for purchase. C. Section IV. Violations. A. Enforcement. The Otter Tail County Public Health Department, or its authorized designee may conduct random, unannounced inspections at locations where tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devices are available for purchase to test and ensure compliance with this Ordinance. The county enforcement authority of this Ordinance shall provide notice of any compliance check failure to the municipal tobacco retailer licensing authority of the jurisdiction where a failed compliance check occurs. B. Citation. Upon discovery of a suspected violation, the alleged violator shall be issued, either personally or by mail, a citation from Otter Tail County Public Health that sets forth the alleged violation and which shall inform the alleged violator of his or her right to be heard on the accusation. The person may either admit to the violation by paying the administrative fee or may request a hearing within 10 business days of receipt of the citation. C. Hearing Procedure. If a person accused of violating this Ordinance requests a hearing to the County Auditor, a hearing shall be scheduled before the Otter Tail County Board of Commissioners, and shall be open to the public. 1. Notice. A person accused of violating the Ordinance shall be given notice of the hearing. The notice shall include a statement of the time, place and nature of the hearing, and a reference to the section of the Ordinance involved. 2. Conduct of the hearing. The accused may be represented by counsel. The County shall present evidence. All testimony shall be sworn under oath. All parties shall have full opportunity to respond to and present evidence, cross-examine witnesses and present argument. 3. Burden of Proof. The County shall have the burden of proving a violation of the Ordinance by a preponderance of the evidence, and all findings of fact, conclusions and decision by the County Board shall be based on evidence presented and matters officially noticed. 4. Evidence. All evidence which possesses probative value, including hearsay, may be admitted if it is the type of evidence on which prudent persons are accustomed to rely in the conduct of their serious affairs. Evidence that is incompetent, irrelevant, immaterial or unduly repetitious may be excluded. The hearing shall be confined to matters raised in the written notice of hearing. D. Decision. Following the hearing, the County Board shall make written findings, and if a violation is found to have occurred, shall impose the administrative penalties outlined in this Ordinance. A copy of the Findings and Order shall be provided to the person accused. E. Appeals. Appeals of any decision made by the County Board shall be filed in the District Court. A. B. Penalties. C.F. In General. Any person 21 years of age or older found to have violated this Ordinance shall be subject to a fine of no less than $100 300 for the first offense, no less than $200600 for the second offense within a 36 month period from the first violation, and no less than $4001,000 for the third offense within the a 36 month period of the second violation, and $750 1,000 each offense thereafter. Each violation, and every day in which a violation occurs, shall constitute a separate violation over a 24 month period of time. 2. Persons under the Age of 21. Persons under the age of 21 acting within their capacity as an employee of a distributor who violate this Ordinance may only be subject to noncriminal, non-monetary civil penalties such as tobacco-related education classes, diversion programs, community services, or another penalty that the County determines to be appropriate. The County Board will consult with court personnel, educators, parents, children, and other interested parties to determine an appropriate consequence for persons under the age of 21 in the county. The penalty may be established by ordinance and amended from time to time. L. Licensees. A licensee who has obtained a license under the Otter Tail County Tobacco Ordinance or any other municipal licensing authority within the county who violates any provision of this Ordinance may still be subject to fines, license suspension, revocation, and/or non-renewal, consistent with their municipal licensing authority regulations. M. Exceptions and defenses. 1. The penalties in this Ordinance do not apply to a person under the age of 21. unless that person violates this Ordinance while acting within their capacity as an employee of a distributor. 1.2. The penalties in this Ordinance do not apply to a person acting within their capacity as an employee of a distributor. 2.3. Nothing in this Ordinance prohibits an underage person from handling tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devices in the course of lawful employment. 3.4. Nothing in this ordinance prevents the provision of traditional, non-commercial tobacco or tobacco products or tobacco-related devices to any person as part of a lawfully recognized religious, spiritual, or cultural ceremony. 4.5. It shall be an affirmative defense to a violation of this Ordinance for a person to have reasonably relied on proof of age as described by state law. Section V. Effective date. This Ordinance shall take effect on Adopted by the Otter Tail County Board of Commissioners on Attested: OTTER TAIL COUNTY TOBACCO ORDINANCE An Ordinance relating to the sale, possession and use of tobacco, and tobacco- related devices, electronic delivery devices, or nicotine, or lobelia delivery products in the County of Otter Tail and for the reduction of the illegal sale, possession, and use of such items to and by minorspersons under age 21. The County Board of Otter Tail County ordains: Section I. General Provisions. A. Title. The title of this Ordinance shall be the Otter Tail County Tobacco Ordinance. A. B. Purpose and Authority. Because the county recognizes that the sale of commercial tobacco, tobacco- related devices, electronic delivery devices, and nicotine or lobelia delivery products to persons under the age of 18 violates both state and federal laws; and because studies, which the county accepts and adopts, have shown that youth use of any commercial tobacco products has increased to 26.4% in Minnesota ; and because nearly 90% of smokers begin smoking before they have reached the age of 18 years, and that almost no one starts smoking after age 25;; and because studies show that youth and young adults are especially susceptible to commercial tobacco product availability, advertising and price promotions at tobacco retail environments; and because commercial tobacco use has been shown to be the cause of many serious health problems which subsequently place a financial burden on all levels of government, this ordinance is intended to regulate the sale of commercial tobacco, tobacco- related devices, electronic delivery devices, and nicotine or lobelia delivery products for the purpose of enforcing and furthering existing laws, to protect youth and young adults against the serious health effects associated with use and initiation, and to further the official public policy of the state to prevent young people from starting to smoke as stated in Minn. Stat. § 144.391, as it may be amended from time to time.Because the County recognizes that many persons under the age of 18 years purchase or otherwise obtain, possess and use tobacco, tobacco products, and tobacco- related devices, nicotine or lobelia delivery devices and that such sales, possession and use are violations of both state and federal law; and there exists substantial scientific evidence that the use of tobacco products causes cancer, heart disease and various other medical disorders; and whereas the use of tobacco products commences primarily in adolescence; and the County desires to prevent young people from starting to use tobacco; this Ordinance is intended to regulate the sale, possession and use of tobacco, tobacco products, tobacco-related devices, nicotine or lobelia delivery devices for the purpose of enforcing and furthering existing laws and to protect minors from the serious affects associated with the use of tobacco. This Ordinance applies in unorganized territory of the County and in all towns and cities which do not license and regulate retail tobacco sales. This Ordinance is enacted pursuant to Minnesota Statutes, Chapter 461. C. Severability and Savings Clause. If any section or portion of this Ordinance shall be found unconstitutional or otherwise invalid or unenforceable by a court of competent jurisdiction, that finding shall not serve as an invalidation or affect the validity and enforceability of any other section or provision of this Ordinance. D. Responsibility. All licensees under this Ordinance shall be responsible for the actions of their employees in regard to the sale of tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devices on the licensed premises, and the sale of such item by an employee shall be considered a sale by the license holder. Nothing in this section shall be construed as prohibiting the County from also subjecting the employee to whatever non-criminal penalties are appropriate under this Ordinance, state or federal law or other applicable law or regulation. Section II. Definitions. For purposes of this Ordinance, certain terms and words are herein defined as follows: A. Minor. Minor means any natural person who has not yet reached the age of 18 years. B.A. Child-resistant packaging. “Child-resistant packaging” means packaging that meets the definition set forth in Code of Federal Regulations, title 16, section 1700.15(b), as in effect on January 1, 2015, and was tested in accordance with the method described in Code of Federal Regulations, title 16, section 1700.20, as in effect on January 1, 2015. B. Cigar. “Cigar” means any roll of tobacco that is wrapped in tobacco leaf or in any other substance containing tobacco, with or without a tip or mouthpiece, which is not a cigarette as defined in Minn. Stat. § 297F.01, subd. 3, as may be amended from time to time. C. Electronic delivery device. "Electronic delivery devices" means any product containing or delivering nicotine, lobelia, or any other substance intended for human consumption through the inhalation of aerosol or vapor from the product. Electronic delivery device includes, but is not limited to, devices manufactured, marketed, or sold as e-cigarettes, e- cigars, e-pipes, vape pens, mods, tank systems, or under any other product name or descriptor. Electronic delivery device includes any component part of a product, whether or not marketed or sold separately. Electronic delivery device does not include any product that has been approved or certified by the United States Food and Drug Administration for sale as a tobacco-cessation product, as a tobacco- dependence product, or for other medical purposes, and is marketed and sold for such an approved purpose. D. Licensed products. “Licensed product” means the term that collectively refers to any tobacco, tobacco- related device, electronic delivery device, or nicotine or lobelia delivery product. E. Loosies. “Loosies” means the common term used to refer to single cigarettes, cigars, or and any other licensed product that have been removed from their original retail packaging and offered for sale. Loosies does not include premium cigars that are hand-constructed, have a wrapper made entirely from whole tobacco leaf, and have a filler and binder made entirely of tobacco, except for adhesives or other materials used to maintain size, texture, or flavor. F. Moveable place of business. "Movable place of business" means any form of business operated out of a kiosk, truck, van, automobile, trailer or other type of vehicle or transportable shelter rather than a fixed address storefront or other permanent type of structure authorized for sales transactions. G. Nicotine or lLobelia dDelivery dDevices. Any product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product that is not a tobacco as defined in this section, not including any product that has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation, harm reduction, or for other medical purposes, and is being marketed solely for that approved purpose. F.H. Sale. "Sale" or "sell" means any transfer of goods for money, trade, barter or other consideration. G.I. Self-serve merchandising. "Self-serve merchandising" means open displays of tobacco, tobacco products, tobacco-related devices, nicotine or lobelia delivery devices licensed products in any manner where any person shall have access to the tobacco, tobacco products, tobacco-related devices, nicotine, or lobelia delivery deviceslicensed products without the assistance or intervention of the licensee or the licensee's employee. The assistance or intervention shall entail the actual physical exchange of the tobacco, tobacco product, tobacco-related device, nicotine or lobelia delivery device licensed product between the customer and the licensee or licensee's employee. H.J. Tobacco or Tobacco Products. ''Tobacco" and tobacco products means cigarettes and any product containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part, or accessory of a tobacco product, including cigarettes;; cigars; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready rubbed and other smoking tobacco; snuff; snuff flower; cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. Tobacco products excludes does not include any tobacco product that has been approved by the United States Food and Drug Administration for sale as a tobacco- cessation product, as a tobacco- dependence product, or for other medical purposes, and is being marketed and sold solely for such an approved purpose. I.K. Tobacco-related devices. "Tobacco-related devices” means any rolling papers, wraps, pipes, or other device intentionally designed or intended to be used with tobacco products. Tobacco-related device includes components of tobacco-related devices or tobacco products, which may be marketed or sold separately. Tobacco-related devices may or may not contain tobacco.any tobacco product as well as a pipe, rolling papers or other device intentionally designed or intended to be used in a manner which enables the chewing, sniffing or smoking of tobacco or tobacco products. J.L. Vending machine. "Vending machine" means any mechanical, electric, electronic or other type of device which dispenses tobacco or tobacco-related devices licensed products upon the insertion of money, tokens or other form of payment directly into the machine by the person seeking to purchase tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia deliverylicensed products. K.A. Nicotine or Lobelia Delivery Devices. Any product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product that is not a tobacco as defined in this section, not including any product that has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation, harm reduction, or for other medical purposes, and is being marketed solely for that approved purpose. Section III. License. A. License Requirement. No person shall sell or offer to sell any tobacco, tobacco products, tobacco-related devices, nicotine or lobelia delivery devices licensed products without first having obtained a license to do so from the County. l. Application. An application for a license to sell licensed products use tobacco, tobacco products, and tobacco- related devices, nicotine or lobelia delivery devices shall be made to the County Auditor on a form provided by the County. The application shall contain the full name of the applicant, the applicant's residential and business addresses and telephone numbers, the name of the business for which the license is being sought and any additional information the County deems necessary. If the County Auditor shall determine that an application is incomplete. the application will be returned to the applicant with a notice of the information necessary to make the application complete. Upon receipt of the completed application and performing a record check on the applicant, the County Auditor shall forward the application to the County Board for action. 2. Action. The County Board may either approve or deny the license, or it may delay action for such reasonable period of time as necessary to complete any investigation of the application or the applicant it deems necessary. If the County Board approves the license, the County Auditor shall issue the license to the applicant. If the County Board denies the license, notice of the denial shall be given to the applicant along with a notice of the applicant's right to appeal the decision to District Court. 3. Term. All licenses issued under this Ordinance shall be valid for one calendar year from the date of issue. 4. Revocation or suspension. Any license issued under this Ordinance may be revoked or suspended as provided in the Violations and Penalties section of this Ordinance. 5. Transfers. All licenses issued under this Ordinance shall be valid only on the premises for which the license was issued and only for the person to whom the license was issued. No transfer of any license to another location or person shall be valid without the approval of the Otter Tail County Board. 6. Movable place of business. No license shall be issued to a movable place of business. "Movable place of business" means any form of business operated out of a truck, van, automobile, trailer or other type of vehicle or transportable shelter rather than a fixed address storefront or other permanent type of structure authorized for sales transactions. Only fixed location businesses shall be eligible to be licensed under this Ordinance. 7. Display. All licenses shall be posted and displayed in plain view of the general public on the licensed premises. 8. Renewals. The renewal of a license issued under this section shall be handled in the same manner as the original application. The request for a renewal shall be made at least 30 days, but no more than 60 days, before the expiration of the current license. 9. Fees. The fee for an annual license under this Ordinance shall be set by the Otter Tail County Board, and no license shall be issued or renewed until the fee has been paid in full. B. Basis for Denial of License. A license shall not be issued if any of the following circumstances exist Grounds for denying the issuance or renewal of a license include but are not limited to the following: 1. The applicant is under the age of 18 21 years. 2. The applicant has been convicted twice wfour times within the past five years of any violation of a federal, state or local law, ordinance provision or other regulation relating to the use sale of tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery deviceslicensed products. 3. The applicant has had a license to sell use tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery deviceslicensed products revoked within the preceding 12 months of the date of application. 4. The applicant fails to provide any information required on the application, or provides false or misleading information. 5. The applicant is prohibited by federal, state or other local law, ordinance or other regulation from holding such a license. C. Except as may otherwise be provided by law, the existence of any particular ground for denial does not compel the County to deny the license. C.D. Mistaken Issuance. If a license is mistakenly issued or renewed to an applicant, it shall be revoked upon the discovery that the applicant was ineligible for the license under this section. Section IV. Violations. A. Prohibited Sales. It shall be a violation of this Ordinance for any person to sell or offer to sell any use tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery deviceslicensed products: 1. Without having first obtained a license to sell use tobacco, tobacco products, and tobacco-- related devices, nicotine or lobelia delivery deviceslicensed products. 2. To any person under the age of 18 years. 2. By means of any type of vending machine. 3. By means of loosies as defined. 4. By means of self-service merchandising. 5. By any other means, to any other person, or in any other manner or form prohibited by federal, state or other local law, ordinance provision or other regulation. B. Minimum legal sales age for tobacco products. The sale of licensed products to a person under the age of 21 is prohibited. 1. Age verification. Before selling any licensed product, the licensee shall verify that the recipient is at least 21 years of age. Each distributor shall examine the recipient's government issued photographic identification. No such verification is required for a person over the age of 30. That a person appeared to be 30 years of age or older shall not constitute a defense to a violation of this section. 2. Signage. No person shall distribute or permit the provision of licensed products in Otter Tail County unless a clearly visible notice of the county minimum legal sales age is posted at the location where these products are available for purchase. B. Vending Machines and Self-Service Merchandising. It shall be unlawful for any person licensed under this ordinance to allow the sale of use tobacco, tobacco products, and tobacco-- related devices, nicotine or lobelia delivery devices by means of a vending machine or self-- service merchandising. Any retailer selling tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery devices at the time this ordinance is adopted shall comply with this section within 90 days of the date of adoption. C. Liquid Packaging. No person shall sell or offer to sell any liquid, whether or not such liquid contains nicotine, which is intended for human consumption and use in an electronic delivery device, in packaging that is not child-resistant. Upon request by the county, a licensee must provide a copy of the certificate of compliance or full laboratory testing report for the packaging used. D. Other Illegal Prohibited Acts. Unless otherwise provided, the following act shall be a violation of this Ordinance: 1. Sales or furnishing. It shall be a violation of this Ordinance for any person to sell or otherwise provide any tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery deviceslicensed product to any minorperson under the age of 21. 2. Possession. It shall be a violation of this Ordinance for any minor to have in his or her possession any tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery devices. 3. Use. It shall be a violation of this Ordinance for any minor to smoke, chew, sniff or otherwise use any tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery devices. 4.2. Procurement. It shall be a violation of this Ordinance for any minor to purchase or attempt to purchase or otherwise obtain any tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery devices, and iIt shall be a violation of this Ordinance for any person age 21 or over to purchase or otherwise obtain such item on behalf of a minorperson under the age of 21. It shall further be a violation of this Ordinance for any person age 21 or over to coerce or attempt to coerce a minor person under the age of 21 to illegally purchase or otherwise obtain or use any tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery deviceslicensed products. 5.3. False identification. It shall be a violation of this Ordinance for any minor person to attempt to disguise his or her true age by the use of a false form of identification, whether the identification is that of another person or one on which the age of the person has been modified or tampered with in order to represent an age older than the actual age of the minorperson using that identification. Section V. Penalties and Procedures. A. Compliance Checks and Inspections. All licensed premises must be open to inspection by law enforcement or other authorized county officials during regular business hours. From time to time, but at least [ twice ] per year, the county will conduct compliance checks in accordance with and to test for compliance with local and state law as it may be amended from time to time. Prior written consent of a parent or guardian is required for any person under the age of 18 to participate in a compliance check. Persons used for the purpose of compliance checks will be supervised by law enforcement or other designated personnel.All licensed premises shall be open to inspection by the Otter Tail County Public Health Department or other authorized County officials during regular business hours. From time to time, but at least once per year, the County shall conduct compliance checks by engaging, with the written consent of their parents or guardians, minors over the age of fifteen (15) years, but less than eighteen (18) years, to enter the licensed premise to attempt to purchase tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery devices. Minors used for the purpose of compliance checks shall be supervised by members of the Otter Tail County Public Health Department. Minors used for compliance checks shall not be guilty of the unlawful purchase or attempted purchase, nor the unlawful possession of tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery devices when such items are obtained or attempted to be obtained as part of a compliance check. No minor used in complia nce checks shall attempt to use a false identification misrepresenting the minor's age, and all minors lawfully engaged in compliance checks shall answer all questions about the minor's age asked by the licensee or the licensee's employee and shall produce any identification, if any exists, for which the minor is asked. Nothing in this section shall prohibit compliance checks authorized by state or federal laws for educational, research or training purposes, or required for the enforcement of particular state or federal law. B. Civil Penalties. 1. Administrative penalties. a. Licensees. If a licensee or employee of a licensee violates provisions of this Ordinance, the licensee shall be charged an administrative penalty of $30075.00 for a first violation. The administrative penalties for any subsequent violations within a five-year period shall be as follows: For a second violation within a 24 36 month period from the first violation, an administrative penalty of $60250.00 shall be imposed. For a third violation within a 24 36 month period of a second violation, an administrative penalty of $1,0500.00 shall be imposed, and the licensee's authority to sell tobacco or tobacco- related devices shall be suspended for 30 days. For a fourth violation within a 3624 month period of the third violation, an administrative penalty of $1,000750.00 shall be imposed, the license to sell tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery devices licensed products shall be revoked and the licensee shall not be entitled to another license for one calendar year. Other individuals. An individual 21years of age and over, other than a licensee, who sells tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery deviceslicensed products to a minor person under the age of 21 shall be charged an administrative penalty of $50.00. a. Person under the age of 21. Persons under the age of 21 who violate this ordinance may only be subject to noncriminal, non-monetary civil penalties such as tobacco-related education classes, diversion programs, community services, or another penalty that the county determines to be appropriate. The County Board will consult with court personnel, educators, parents, children, and other interested parties to determine an appropriate consequence for persons under the age of 21 in the county. The penalty may be established by ordinance and amended from time to time. 2. Citation. Upon discovery of a suspected violation, the alleged violator shall be issued, either personally or by mail, a citation from Otter Tail County Public Health that sets forth the alleged violation and which shall inform the alleged violator of his or her right to be heard on the accusation. The person may either admit to the violation by paying the administrative fee or may request a hearing within 10 business days of receipt of the citation. 2. Citation. Upon discovery of a suspected violation, the alleged violator shall be issued, either personally or by mail, a citation that sets forth the alleged violation and which shall inform the alleged violator of his or her right to be heard on the accusation. The person may either admit to the violation by paying the administrative fee or may request a hearing. 3. Hearing Procedure. If a person accused of violating this Ordinance requests a hearing to the Counmity Auditor, a hearing shall be scheduled before the Otter Tail County Board of Commissioners, and shall be open to the public. a. Notice. A person accused of violating the Ordinance shall be given notice of the hearing. The notice shall include a statement of the time, place and nature of the hearing, and a reference to the section of the Ordinance involved. b. Conduct of the hearing. The accused may be represented by counsel. The County shall present evidence. All testimony shall be sworn under oath. All parties shall have full opportunity to respond to and present evidence, cross-examine witnesses and present argument. c. Burden of Proof. The County shall have the burden of proving a violation of the Ordinance by a preponderance of the evidence, and all findings of fact, conclusions and decision by the County Board shall be based on evidence presented and matters officially noticed. d. Evidence. All evidence which possesses probative value, including hearsay, may be admitted if it is the type of evidence on which prudent persons are accustomed to rely in the conduct of their serious affairs. Evidence that is incompetent, irrelevant, immaterial or unduly repetitious may be excluded. The hearing shall be confined to matters raised in the written notice of hearing. 4. Decision. Following the hearing, the County Board shall make written findings, and if a violation is found to have occurred, shall impose the administrative penalties outlined in this Ordinance. A copy of the Findings and Order shall be provided to the person accused. 5. Appeals. Appeals of any decision made by the County Board shall be filed in the District Court. C. Criminal penalties. Nothing in this section prohibits the county from seeking prosecution as a misdemeanor for any alleged violation of this ordinance by a person 21 years of age or older. Any violation of the terms or provisions of this Ordinance constitutes a misdemeanor, subject to a fine of up to $700.00 and imprisonment not to exceed 90 days. A minor violating the terms and provisions of this Ordinance shall be subject to dispositions authorized by Minnesota Statutes, Chapter 260, including §260.195. D. Exceptions and defenses. Nothing in this Ordinance shall prevent the providing of tobacco, tobacco products, and tobacco-related devices, nicotine or lobelia delivery devices to a minor person under age 21 as part of a lawfully recognized religious, spiritual or cultural ceremony or the sale of tobacco- related devices when sold in a venue for historical purposes and not in conjunction with other tobacco, tobacco products, nicotine or lobelia delivery devices. It shall be an affirmative defense to the violation of this Ordinance for a person to have reasonably relied on proof of age as described by state law. E. Effective date. This Ordinance shall be effective on and after January 1, 1999, and August 15, 2011, and [insert date] for revisions to the ordinance. OTC Parks and Trails Ordinance – Proposed Draft Page | 1 OTTER TAIL COUNTY - MINNESOTA PROPOSED PARKS AND TRAILS ORDINANCE Public Hearing on February 11, 2020, at 10:00 a.m. I. Purpose……………………………………………………………………………………………………… 3 II. Authority…………………………………………………………………………………………………….. 3 III. Definitions………………………………………………………………………………………………...... 3 1. Amusement Contraptions 2. Bicycle 3. Board 4. Metal Detecting 5. Motorized Recreational Vehicle 6. Park 7. Smoke/Smoking 8. Pollutant 9. Vehicle 10. Weapon 11. Wildlife IV. Public Use Regulations…………………………………………………………………………………... 4 1. Hours of operations 2. Use Permits 3. Use by Groups 4. Use Permit Fees V. Conduct…………………………………………………………………………………………………….... 5 1. Drug and Alcohol Use 2. Property of Others 3. Littering 4. Firearms, Dangerous Weapons and Fireworks 5. Smoking and Tobacco Use 6. Interference with Employee Performance of Duty VI. Operations Requirements……………………………………………………………………………….. 6 1. Commercial Use 2. Pets 3. Noise 4. Fires 5. Amusement Contraptions 6. Unlawful Occupancy 7. Aviation VII. Protection of Property, Structures and Resources……………………………………………….… 7 1. Disturbance of Natural Features 2. Disturbance of Wildlife 3. Destruction or Defacement 4. Release of Harmful or Foreign Substance 5. Interference of Park Property OTC Parks and Trails Ordinance – Proposed Draft Page | 2 VIII. Recreation Activities…………………………………………………………………………………….... 7 1. Camping 2. Picnicking 3. Horses and Horseback Riding 4. Bicycling 5. Snowmobiling IX. Traffic Regulations………………………………………………………………………………………... 8 1. Motorized Recreation Vehicles 2. Vehicle Operation 3. Maintenance of Personal Vehicles X. Enforcement and Penalty………………………………………………………………………………… 8 XI. Severability and Savings Clause…………………………………………………………………...…... 9 XII. Effective Date………………………………………………………………………………………...…….. 9 OTC Parks and Trails Ordinance – Proposed Draft Page | 3 I. Purpose The purpose of this chapter, which is enacted pursuant to Minn. Stat. Chapter 398, as it may be amended from time to time, is to secure the quiet, orderly and suitable use and enjoyment of public park and trail properties by the Board of Commissioners. II. Authority The Board of Commissioners, under Minn. Stat. §§ 398.31 to 398.36, as it may be amended from time to time, in performing its primary duty of the acquisition, development and maintenance of parks, wildlife sanctuaries, forest and other reservations and providing the means for public access to historic sites, lakes, rivers, streams and other natural phenomena is granted full power and authority to acquire and establish parks and to operate, maintain, protect and improve a park system and conduct a recreational program. As an aid to the accomplishment of these duties, the Board is granted the authority to enact ordinances and to declare that the violation thereof shall be a penal offense. III. Definitions For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. 1. AMUSEMENT CONTRAPTIONS. Any device, contrivance, gadget, machine or structure designed to test the skill or strength of the user or to provide the user with any sort of ride, lift, swing or fall experience including, but not limited to ball throwing contest device, pinball type device, electronic videos, animal ride devices, dunk tank, ball and hammer devices, trampoline devices, inflatables and other similar devices. 2. BICYCLE. Any non-motorized vehicle which is driven by means of pedaling. Such vehicles include, but are not limited to, road bicycles, mountain bicycles, recumbent bicycles, tricycles, and mopeds with the motor off. 3. BOARD. The appointed and elected members of the Board of Commissioners. 4. METAL DETECTING. To use an electronic or mechanical device to locate metals or other artifacts that are underground or under water. 5. MOTORIZED RECREATIONAL VEHICLE. Any self-propelled, off the road or all-terrain vehicle including, but not limited to snowmobile, minibike, amphibious vehicle, motorcycle, go-cart, trail bike, dune buggy or all terrain cycle. 6. PARK. Any land, water area, or trail corridor and all facilities thereon, under the jurisdiction, control or ownership of the County for the recreational enjoyment of the public. 7. SMOKE/SMOKING. The inhaling or exhaling smoke from any lighted cigar, cigarette, pipe, or any other lighted tobacco or plant product. Smoking includes the inhalation of nicotine, tobacco, or any other substance intended for human consumption to stimulate smoking through inhalation of a vapor or aerosol form an electronic delivery device manufactured, distributed, marketed or sold as an e- cigarette, e-cigar, e-pipe, e-hookah, or vape pen, or under any other product name or descriptor. Smoking also includes carrying a lighted cigar, cigarette, pipe, or any other lighted tobacco or plant product intended for inhalation. 8. POLLUTANT. Any substance, solid, liquid or gas, which could cause contamination of air, land or water so as to create or cause a nuisance or render unclean or noxious or impure so as to be actually or potentially harmful or detrimental or injurious to public health, safety or welfare, or that of wildlife or vegetation. OTC Parks and Trails Ordinance – Proposed Draft Page | 4 9. VEHICLE. Every device in, upon or by which any person or property is or may be transported or drawn upon a roadway, except devices moved by human power or used exclusively upon stationary rails or tracks. 10. WEAPON. Any device, including, but not limited to firearms (including black powder), bows, electronic weapons (including tasers and stun guns), slings and pellet or B-B guns from which a shot or projectile of any type is discharged or propelled by means of an explosive, gas, compressed air or other means. 11. WILDLIFE. Any living creature, not human, wild by nature, endowed with sensation, power of voluntary motion, including but not limited to mammals, birds, fish, amphibians, reptiles, crustaceans and mollusks. IV. Public Use Regulations 1. Hours of Operations a. Parks shall be open daily to the public at hours established by the County Administrator or designee. It shall be unlawful for any person to enter or remain in a park at any other time without a use permit, except when the park area or facility is otherwise designated open to the public. b. The County Administrator or designee is authorized to close any park or portion thereof at any time for the protection of park property or for the public health, safety or welfare. 2. Use Permits a. Use permits shall be required for the exclusive or special use of all or portions of park areas, buildings or trails; for use of park areas and facilities when they are closed to the public; to conduct certain activities not normally permitted as per conditions of this chapter; for regulation of large group activities, as defined herein. b. Procedures to issue use permits shall be in accordance with guidelines established by the County Administrator or designee. c. Use permits shall be approved by the County Administrator or designee, or if required by this chapter, by the Board. However, the County Administrator reserves the right to defer any use permit approval to the Board. d. It shall be unlawful for a person or persons to violate any provisions of an approved use permit. e. It shall be unlawful for a person or persons to engage in any activity requiring a use permit without first obtaining the permit. 3. Use by Groups Use permits shall be required for any gathering, social event, entertainment, tournament, exhibition or any other use which can reasonably be expected to have 50 or more persons involved, such as weddings, worship services or assemblies, or potentially have a detrimental effect on park property or other park users. 4. Use Permit Fees a. Use permit fees shall be set by Board resolution. b. Requests to reduce or eliminate fees shall be approved by the County Administrator or designee. The County Administrator reserves the right to defer any fee modification request to the Board. c. Upon group request for reduction or elimination of fees, the issuing authority shall evaluate the request including, but not limited to the following factors: a. Charitable nonprofit; b. Property or income tax supported; and c. Educational or religious. d. It shall be unlawful for any person to use, without payment, any facility or area for which a use permit fee is charged, unless payment is waived by the County Administrator or designee. OTC Parks and Trails Ordinance – Proposed Draft Page | 5 V. Conduct 1. Drug and Alcohol Use a. Beer and wine are allowed at designated campsites and shelters that have been reserved online through the county website. Wine may only be consumed in plastic/paper cups. Beer can be consumed in plastic/paper cups as well as aluminum cans. b. Large quantities of alcohol (kegs, party balls, etc.) are not permitted without a use permit. c. No person shall use, possess, consume, administer, dispense, sell, give away, or be under the influence of, any controlled substance as set forth in Schedules I-V, Minn. Stat. Chapter 152, as amended from time to time, except when such use, possession, influence, and administration are authorized by statutes. d. It is unlawful to be under the influence of drugs or alcohol to the point of intoxication, or loss of motor skills or consciousness while in the park. Anyone found to be intoxicated will be required to leave the park. e. Any person requesting to offer for sale, any beer or wine, in accordance with Minn. Stat. § 340A. et. seq., must obtain a use permit. 2. Property of Others It shall be unlawful for any person to: a. Intentionally disturb, harass or interfere with a park visitor’s property. b. Leave or store personal property on park property without a use permit. 3. Littering It shall be unlawful for any person to deposit, scatter, drop or abandon bottles, cans, broken glass, hot coals, ashes, sewage, waste or other materials in a park, except in receptacles provided for the purposes. 4. Firearms, Dangerous Weapons and Fireworks It shall be unlawful for any person to: a. Have in their possession, fire or discharge, or cause to be fired or discharged across, in, or into any portion of a park any gun or firearm, spear, bow and arrow, crossbow, sling shot, air or gas weapon, paintball gun or any other dangerous weapon or projectile, except for purposes of bow fishing and spearing in accordance with Minnesota fishing regulations. Persons who possess a valid Minnesota permit, or a valid permit from another state which is recognized in Minnesota; may carry, hold, keep, store, or possess a pistol within the park lands, facilities, and buildings to the extent permitted by Minnesota law. b. Set off or attempt to set off or ignite any firecracker, fireworks, smoke bombs, black powder guns or other pyrotechnics without a use permit. 5. Smoking and Tobacco Use In accordance with the Otter Tail County Smoke-Free Policy approved on 02/19/13, smoking, including the use of e-cigarettes, is prohibited on all Otter Tail County owned property. This policy applies to all contractors, vendors and other people on county-owned property. 6. Interference with Employee Performance of Duty It shall be unlawful for any person to impersonate any county employee, or interfere with, harass or hinder any employee in the discharge of their duties. OTC Parks and Trails Ordinance – Proposed Draft Page | 6 VI. Operations Requirements 1. Commercial Use: It shall be unlawful for any person to: a. Solicit, sell or otherwise peddle any goods, wares, merchandise, services, liquids or edibles in a park without a use permit. b. Operate a still, motion picture, video or other camera for commercial purposes in a park without a use permit. c. Expose, distribute or place any sign, advertisement, notice, poster or display in a park without a use permit. 2. Pets a. No person shall bring any dog, cat or other pet into a park or trail, unless caged or kept on a leash not more than six feet in length and under the handler’s control. b. No person shall allow any dog, cat or other pet to enter a beach area, nature center area, refuge area, park building or other “no pet” designated areas. c. No person shall permit a pet under his or her control to disturb, harass or interfere with any user, a user’s property or an employee. d. No person shall have custody or control of any dog or domestic pet in a designated area without possessing an appropriate device for cleaning up pet feces and disposing of it in a sanitary manner. 3. Noise It shall be unlawful for any person, without a use permit, to: a. Install, use or operate within the park a loudspeaker or sound amplifying equipment in a fixed or movable position or mounted upon any sound truck for the purposes of giving instructions, directions, talks, addresses, lectures or transmitting music to any persons or assemblages of persons in or upon any place within the park. b. Use or operate or permit the use or operation of any radio, tape player, phonograph, television set, music amplifier or other machine or device for the production or reproduction of sound in a manner as to be disturbing or a nuisance to reasonable persons of normal sensitivity within the area of audibility. 4. Fires It shall be unlawful for any person to: a. Start a fire, except in a designated area, and then only in fire rings, portable stoves or grills. b. Leave a fire unattended or fail to fully extinguish a fire. c. Scatter or leave unattended lighted matches, ashes, burning tobacco, paper or other combustible material. 5. Amusement Contraptions It shall be unlawful to bring in, set up, construct, manage operate any amusement or entertainment contraption, device or gadget without a use permit. 6. Unlawful Occupancy It shall be unlawful for any person to enter in any way any building, installation or area that may be under construction or locked or closed to public use or to enter or be upon any building, installation or area after the posted closing time or before the posted opening time or contrary to posted notice. 7. Aviation It shall be unlawful to use park property for a starting or landing field for aircraft, including but not limited to: drones, hot air balloons, parachutes, hang gliders, or other flying apparatus without a user permit. OTC Parks and Trails Ordinance – Proposed Draft Page | 7 VII. Protection of Property, Structures and Resources 1. Disturbance of Natural Features It shall be unlawful for any person to: a. Intentionally remove, alter, injure or destroy any tree, other plant, rock, soil or mineral. b. Dig trenches, holes or other excavations. c. Introduce any plant, animal or other agent within a park. d. Harvest/grow/cultivate a controlled substance. e. Cut or gather wood. f. Engage in metal detecting. g. Transport, possess, or burn firewood. 2. Disturbance of Wildlife It shall be unlawful for any person to: a. Kill, trap, hunt, pursue or in any manner disturb or cause to be disturbed, any species of wildlife, except fish in accordance with Minnesota fishing regulations. b. Remove any animal, living or dead, from a park without a use permit and any animal so removed or taken contrary to the provisions of this chapter or laws of the state, shall be considered contraband and subject to seizure and confiscation; and/or Release or abandon any animal within a park. 3. Destruction or Defacement It shall be unlawful for any person to: a. Intentionally deface, vandalize or otherwise cause destruction to park property; and/or b. Intentionally deface, destroy, cover, damage or remove any placard, notice or sign or parts thereof whether permanent or temporary, posted or exhibited by the Public Works Division. 4. Release of Harmful or Foreign Substance It shall be unlawful for any person to: a. Place any debris or other pollutant in or upon any park lands or any body of water in or adjacent to a park, or any tributary, stream, storm sewer or drain flowing into the waters; and/or b. Discharge wastewater or any other wastes in a park, except into designated containers, drains or dumping stations. 5. Interference of Park Property It shall be unlawful for any person to cause or permit physical encroachment upon park property including, but not limited to actions such as mowing of grasses, and/or placement of personal property, debris, materials, buildings, sheds, other structures, informal trails or signs on park lands unless permitted. VIII. Recreation Activities 1. Camping It shall be unlawful for any person to: a. Camp in a park, except in areas provided and designated for that purpose. b. Camp without a use permit from the park system. c. Occupy camp sites in a park contrary to a permit or otherwise violate provisions of a use permit. d. Operate any vehicle within a campground during posted quiet hours, except in emergencies. e. Camp overnight in a park if under 18 years of age, unless accompanied by an adult. f. Camp in a park longer than ten consecutive days. g. Camp in a park more than 14 days in a calendar month without a use permit. OTC Parks and Trails Ordinance – Proposed Draft Page | 8 2. Picnicking It shall be unlawful for any person to: a. Assume exclusive use of a picnic shelter without a use permit or online reservation. b. Use a portion of a picnic shelter if the area is reserved by another group. c. Set up temporary shelters, such as tents, tarps, canopies and other devices other than in designated camping areas without a use permit. 3. Horses and Horseback Riding It shall be unlawful for any person to ride, lead or allow a horse within a park except on designated trails or roadways. 4. Bicycling It shall be unlawful for any person to: a. Operate any type of bicycle, except on roadways, paved or aggregate surfaced trail and designated trails. b. Ride or operate a bicycle, except in a prudent and careful manner and at speed faster than is reasonable and safe with regard to the safety of the operator and other persons in the immediate area. 5. Snowmobiling It shall be unlawful for any person to operate a snowmobile anywhere in a park, except on designated trails. IX. Traffic Regulations 1. Motorized Recreational Vehicles It shall be unlawful for any person to operate a motorized recreational vehicle within a park without a use permit. 2. Vehicle Operation It shall be unlawful for any person to operate any vehicle within a park, except upon roadways, parking areas or other designated locations. a. Parking vehicles: It shall be unlawful for any person to park on the grass or sides of roads. Vehicles must be parked in designated parking areas. 3. Maintenance of Personal Vehicles It shall be unlawful for any person to wash, polish, grease, change oil or perform other maintenance on any vehicle on park property, except in emergencies. X. Enforcement and Penalty a. The County Sheriff’s Department, local law enforcement agencies and agents of the State Department of Natural Resources, in connection with duties imposed by law, shall enforce the provisions of this chapter. b. The Board shall have the right to adopt by resolution additional rules and regulations relative to this chapter. c. Nothing in this chapter shall prevent employees or agents of the county from performing their assigned duties. d. A person guilty of violating any provision of this chapter shall be guilty of a misdemeanor, pursuant to Minn. Stat. § 398.34. e. All fines collected under this chapter shall be deposited into the County Park Fund. OTC Parks and Trails Ordinance – Proposed Draft Page | 9 XI. Severability and Savings Clause If any section or portion of this Ordinance is found unconstitutional or otherwise invalid or unenforceable by a court of competent jurisdiction, that section or portion shall be considered severable and the finding shall not serve as invalidation or affect the validity or enforceability of any other section or provision of this Ordinance. All permits issued under this Ordinance are permissive only and shall not release the permittee from any liability or obligation imposed by Minnesota Statutes, Federal Law, or local ordinances relating hereto. XII. Effective Date: March 1, 2020. 12315157v1 TAX ABATEMENT AGREEMENT BY AND BETWEEN COUNTY OF OTTER TAIL, MINNESOTA; AND ______________________________ TABLE OF CONTENTS Page -i- ARTICLE I DEFINITIONS ....................................................................................................... 1 Section 1.1 Definitions.................................................................................................. 1 ARTICLE II REPRESENTATIONS AND WARRANTIES...................................................... 2 ARTICLE III UNDERTAKINGS BY PROPERTY OWNER AND COUNTY ......................... 2 Section 3.1 Construction of Project .............................................................................. 2 Section 3.2 Limitations on Undertaking of the County ................................................ 3 Section 3.3 Transfer of the Project and Assignment of Agreement ............................. 3 Section 3.4 Real Property Taxes ................................................................................... 3 Section 3.5 Tax Abatement ........................................................................................... 3 Section 3.6 Tax Assessment Appraisals ....................................................................... 3 ARTICLE IV EVENTS OF DEFAULT ....................................................................................... 3 Section 4.1 Events of Default Defined ......................................................................... 3 Section 4.2 Remedies on Default .................................................................................. 4 Section 4.3 No Remedy Exclusive................................................................................ 4 Section 4.4 No Implied Waiver .................................................................................... 4 ARTICLE V ADDITIONAL PROVISIONS .............................................................................. 5 Section 5.1 Duration ..................................................................................................... 5 Section 5.2 Notices and Demands ................................................................................ 5 Section 5.3 Counterparts ............................................................................................... 5 Section 5.4 Law Governing .......................................................................................... 5 EXHIBIT A LEGAL DESCRIPTION OF TAX ABATEMENT PROPERTY ..................... A-1 EXHIBIT B ASSIGNMENT OF TAX ABATEMENT AGREEMENT ............................... B-1 12315157v1 TAX ABATEMENT AGREEMENT THIS AGREEMENT, made as of the ____ day of _______________, 20___, by and between the County of Otter Tail, Minnesota, a political subdivision of the State of Minnesota (the "County"), and _____________________, a _____________________________ (the "Property Owner"). WITNESSETH: WHEREAS, pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended, the County has established a Tax Abatement Program; and WHEREAS, Property Owner has been approved for a building permit for a residential structure located at ____________________________ within the County; and WHEREAS, the County believes that the development of the Tax Abatement Property and fulfillment of this Agreement are: vital; in the best interests of the County; will contribute to the growth and modernization of housing options within the County; increase the tax base in the County; and are in accordance with the public purpose and provisions of the applicable state and local laws and requirements under which the Tax Abatement Property will be developed and is being assisted; and WHEREAS, the requirements of the Business Subsidy Law, Minnesota Statutes, Section 116J.993 through 116J.995, do not apply to this Agreement pursuant to an exemption for housing. NOW, THEREFORE, in consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: ARTICLE I DEFINITIONS Section 1.1 Definitions. All capitalized terms used and not otherwise defined herein shall have the following meanings unless a different meaning clearly appears from the context: Agreement means this Tax Abatement Agreement, as the same may be from time to time modified, amended or supplemented; County means the County of Otter Tail, Minnesota; Event of Default means any of the events described in Section 4.1; Project means a residential structure to be constructed on the Tax Abatement Property and is not classified for tax purposes as a seasonal residence; Property Owner means _________________________, a _________________________, its successors and assigns; 12315157v1 2 State means the State of Minnesota; Tax Abatement Act means Minnesota Statutes, Sections 469.1812 through 469.1815, as amended; Tax Abatement Program means the actions by the County pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815, as amended, and undertaken in support of the Project; Tax Abatement Property means the real property described on Exhibit A attached hereto; Tax Abatement means the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes on the Tax Abatement Property that relate to the value of the land as determined by the County, abated in accordance with the Tax Abatement Program.; Term means the period in which this Agreement shall remain in effect, commencing on the Effective Date and continuing until the earlier of (i) the date the Property Owner receives $5,000, or (ii) _______________, 20___, unless earlier terminated or rescinded in accordance with the terms contained herein; Unavoidable Delays means delays, outside the control of the party claiming its occurrence, including strikes, other labor troubles, unusually severe or prolonged bad weather, acts of God, fire or other casualty to the Project, litigation commenced by third parties which, by injunction or other similar judicial action or by the exercise of reasonable discretion, directly results in delays, or acts of any federal, state or local governmental unit (other than the County) which directly result in delays. ARTICLE II REPRESENTATIONS AND WARRANTIES ARTICLE III UNDERTAKINGS BY PROPERTY OWNER AND COUNTY Section 3.1 Construction of Project. A. The Property Owner agrees that it will commence construction of the Project by ____________, 20___, in accordance with the terms of this Agreement and in compliance with all local, state and federal laws and regulations (including, but not limited to, environmental, zoning, energy conservation, building code and public health laws and regulations). The Property Owner will obtain or cause to be obtained, in a timely manner (subject to factors outside the control of Property Owner), all required permits, licenses and approvals, and will meet, in a timely manner, all requirements of all applicable local, state, and federal laws and regulations which must be obtained or met before the Project may be lawfully constructed. 12315157v1 3 B. The costs of the construction of the Project shall be paid by the Property Owner. The County shall reimburse the Property Owner for a portion of the costs of the Project pursuant to the Tax Abatement Program, and as provided in Section 3.6. Section 3.2 Limitations on Undertaking of the County. Notwithstanding the provisions of Section 3.1, the County shall have no obligation to reimburse the Property Owner for a portion of the construction of the Project, if the County, at the time or times such payment is to be made, is entitled under Section 4.2 to exercise any of the remedies set forth therein as a result of an Event of Default which has not been cured. Notwithstanding any other provisions of the Agreement, the County shall have no obligation to the Property Owner under this Agreement to reimburse the Property Owner for the construction of the Project collectively in an amount greater than $5,000. Section 3.3 Transfer of the Project and Assignment of Agreement. Prior to the expiration or earlier termination of this Agreement the Property Owner may sell or transfer the Project but must deliver prior written notice to the County and shall as part of the transfer assign this Agreement to the purchaser or transferee pursuant to an Assignment Agreement in the form attached hereto as Exhibit B and shall provide the County with a completed Assignment Agreement. The Property Owner shall provide the County with the name and address of the purchaser or transferee. Section 3.4 Real Property Taxes. The Property Owner shall, so long as this Agreement remains in effect, pay all real property taxes with respect to all parts of the Tax Abatement Property owned by it which are payable pursuant to any statutory or contractual duty that shall accrue until title to the property is vested in another person and the Property Owner shall not seek a reduction in the market value of the Project for the term of this Agreement. Section 3.5 Tax Abatement. On or before December 30 each year commencing ______________ the County shall pay the Property Owner of record as November 30 the amount of the Tax Abatement received by the County until the earlier of (i) the date the Property Owner has received $5,000 or December 30, _______. Section 3.6 Tax Assessment Appraisals. The Property Owner shall allow access to the Tax Abatement Property for the Otter Tail County Assessor's Office to perform appraisals for tax assessment purposes. ARTICLE IV EVENTS OF DEFAULT Section 4.1 Events of Default Defined. The following shall be "Events of Default" under this Agreement and the term "Event of Default" shall mean whenever it is used in this Agreement any one or more of the following events: 12315157v1 4 A. Failure by the Property Owner to timely pay any ad valorem real property taxes, special assessments, utility charges or other governmental impositions with respect to the Project. B. Failure by the Property Owner to cause the construction of the Project to be completed pursuant to the terms, conditions and limitations of this Agreement. C. Failure by the Property Owner to observe or perform any other covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement. Section 4.2 Remedies on Default. Whenever any Event of Default referred to in Section 4.1 occurs and is continuing, the County, as specified below, may take any one or more of the following actions after the giving of thirty (30) days' written notice to the Property Owner citing with specificity the item or items of default and notifying the Property Owner that it has thirty (30) days within which to cure said Event of Default (or commence and diligently pursue such Event of Default if Property Owner is unable to cure within such thirty (30) day period and Property Owner is diligently pursuing and can demonstrate progress toward curing the default). If the Property Owner is unable to cure or commence a cure for the Event of Default within said thirty (30) days as required above, the County may: A. Suspend its performance under this Agreement until it receives assurances from the Property Owner, deemed adequate by the County, that the Property Owner will cure its default and continue its performance under this Agreement. B. Cancel and rescind this Agreement. C. Take any action, including legal or administrative action, in law or equity, which may appear necessary or desirable to enforce performance and observance of any obligation, agreement, or covenant of the Property Owner under this Agreement. Section 4.3 No Remedy Exclusive. No remedy herein conferred upon or reserved to the County is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof but any such right and power may be exercised from time to time and as often as may be deemed expedient. Section 4.4 No Implied Waiver. In the event any agreement contained in this Agreement should be breached by any party and thereafter waived by the other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. 12315157v1 5 ARTICLE V ADDITIONAL PROVISIONS Section 5.1 Duration. This Agreement shall remain in effect commencing on the Effective Date through and until the last reimbursement payment as described in Section 3.6, unless earlier terminated or rescinded in accordance with its terms. Section 5.2 Notices and Demands. Except as otherwise expressly provided in this Agreement, a notice, demand or other communication under this Agreement by any party to any other shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally, and A. in the case of the Property Owner, is addressed to or delivered personally to: ___________________________________ ___________________________________ ___________________________________ ___________________________________ B. in the case of the County, is addressed to or delivered personally to the County at: Otter Tail County 520 West Fir Avenue Fergus Falls, MN 56537 Attention: Community Development or at such other address with respect to any such party as that party may, from time to time, designate in writing and forward to the other, as provided in this Section. Section 5.3 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. Section 5.4 Law Governing. This Agreement will be governed and construed in accordance with the laws of the State of Minnesota. 12315157v1 IN WITNESS WHEREOF, the County and Property Owner have caused this Agreement to be duly executed, on or as of the date first above written. OTTER TAIL COUNTY, MINNESOTA By: ____________________________________ Its: ____________________________________ ATTEST: By: Its: County Auditor This is a signature page to the Tax Abatement Agreement by and between the County of Otter Tail, Minnesota and _________________________. 12315157v1 PROPERTY OWNER _______________________________________ By: ____________________________________ Its: ____________________________________ This is a signature page to the Tax Abatement Agreement by and between the County of Otter Tail, Minnesota and _________________________. 12315157v1 A-1 EXHIBIT A LEGAL DESCRIPTION OF TAX ABATEMENT PROPERTY Parcel Identification Number: B-1 EXHIBIT B ASSIGNMENT OF TAX ABATEMENT AGREEMENT THIS ASSIGNMENT OF TAX ABATEMENT AGREEMENT (this "Assignment") is dated as of ___________________, 20__ (the "Effective Date") and is by and between __________________________, ("Assignor") and ________________________, ("Assignee"). 1. Assignor and County of Otter Tail, Minnesota entered into that certain Tax Abatement Agreement, dated as of __________________, 20__ (the "Abatement Agreement"), to assist in the financing of certain costs of a Project, as defined in the Abatement Agreement. 2. Assignor has agreed to sell or transfer to Assignee and Assignee has agreed to purchase or receive the Property from Assignor. 3. Assignor does hereby assign, transfer, and convey to Assignee all of Assignor's right, title, and interest in and to the Abatement Agreement, together with all of Assignor's obligations and liabilities associated therewith accruing from and after the Effective Date and Assignee does hereby accept such assignment, and assumes all of Assignor's right, title, and interest in and to the Abatement Agreement, together with all of Assignor's obligations and liabilities associated therewith accruing from and after the Effective Date. 4. The name and address of the Assignor is: _________________________________ _________________________________ _________________________________ Assignor and Assignee have caused this Assignment of Tax Abatement Agreement to be signed on the Effective Date. ASSIGNOR: By: ________________________________ Its: ________________________________ ASSIGNEE: By: ________________________________ Its: ________________________________ 12280528v1 1 OTTER TAIL COUNTY, MINNESOTA NOTICE OF PUBLIC HEARING REGARDING PROPOSED PROPERTY TAX ABATEMENTS NOTICE IS HEREBY GIVEN that the County Board of Commissioners (the "Board") of Otter Tail County, Minnesota (the "County"), will hold a public hearing at a meeting of the Board beginning at 10:30 a.m., on Tuesday, February 11, 2020, in the Commissioners' Room at the Government Services Center, 515 W. Fir Avenue, Fergus Falls, Minnesota, to grant an abatement of property taxes to be levied by the County on Parcel ID Nos. 11000990344000, 35000990489000, 13000360231001, 20000280158002. The total amount of the taxes proposed to be abated by the County on each Parcel for a period not to exceed five (5) years is estimated to be not more than $5,000. All interested persons may appear at the public hearing and present their views orally or in writing. Anyone needing reasonable accommodations or an interpreter should contact the County Administrator's office at the Government Services Center, telephone (218) 998-8060. BY ORDER OF THE COUNTY BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA /s/ Nicole Hansen, County Administrator Publication Date: Friday, January 31, 2020 12280539v1 EXTRACT OF MINUTES OF A MEETING OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS OTTER TAIL COUNTY, MINNESOTA HELD: ____________ Pursuant to due call and notice thereof, a meeting of the County Board of Commissioners (the "Board") of Otter Tail County, Minnesota, was duly called and held at the Commissioners' Room at the Government Services Center in the City of Fergus Falls, Minnesota on Tuesday, the ____ day of __________, 2020, at ____ A.M. The following commissioners were present: and the following were absent: Commissioner ____________________ introduced the following resolution and moved its adoption: RESOLUTION APPROVING PROPERTY TAX ABATEMENTS BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of a Single Family Home (the "Project"). The County proposes to use the abatement for the Project provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Number 11000990344000 (the "Tax Abatement Property"). (b) On this date, the Board held a public hearing on the question of the Abatement, (as defined below) and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof at which all interested persons appeared and were heard. (c) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Property in the amount of $5,000 for a term of up to 5 years to finance a portion of the costs of the Project. (d) The Abatement is authorized under the Abatement Law. 12280539v1 2 2. Findings for the Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Property is not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 3. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and shall not exceed $5,000. The County reserves the right to modify the commencement date but the abatement period shall not exceed 5 years. (b) The County will provide the Abatement as provided in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. The motion for the adoption of the foregoing resolution was made by member __________ and duly seconded by commissioner ____________________ and, upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 12280539v1 3 STATE OF MINNESOTA ) ) ss. COUNTY OF OTTER TAIL ) I, the undersigned, being the duly qualified and acting County Administrator of the Otter Tail County, Minnesota (the "County"), DO HEREBY CERTIFY that attached hereto is a compared, true and correct copy of a resolution approving the abatement of property taxes, duly adopted by the County Board of Commissioners of the County on ____________, 2020, at a regular meeting thereof duly called and held, as on file and of record in my office, which resolution has not been amended, modified or rescinded since the date thereof, and is in full force and effect as of the date hereof, and that the attached Extract of Minutes as to the adoption of such resolution is a true and accurate account of the proceedings taken in passage thereof. WITNESS My hand this ____ day of ____________, 2020. _______________________________________ County Administrator Otter Tail County, Minnesota 12280539v1 EXTRACT OF MINUTES OF A MEETING OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS OTTER TAIL COUNTY, MINNESOTA HELD: ____________ Pursuant to due call and notice thereof, a meeting of the County Board of Commissioners (the "Board") of Otter Tail County, Minnesota, was duly called and held at the Commissioners' Room at the Government Services Center in the City of Fergus Falls, Minnesota on Tuesday, the ____ day of __________, 2020, at ____ A.M. The following commissioners were present: and the following were absent: Commissioner ____________________ introduced the following resolution and moved its adoption: RESOLUTION APPROVING PROPERTY TAX ABATEMENTS BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of a Single Family Home (the "Project"). The County proposes to use the abatement for the Project provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Number 35000990489000 (the "Tax Abatement Property"). (b) On this date, the Board held a public hearing on the question of the Abatement, (as defined below) and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof at which all interested persons appeared and were heard. (c) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Property in the amount of $5,000 for a term of up to 5 years to finance a portion of the costs of the Project. (d) The Abatement is authorized under the Abatement Law. 12280539v1 2 2. Findings for the Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Property is not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 3. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and shall not exceed $5,000. The County reserves the right to modify the commencement date but the abatement period shall not exceed 5 years. (b) The County will provide the Abatement as provided in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. The motion for the adoption of the foregoing resolution was made by member __________ and duly seconded by commissioner ____________________ and, upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 12280539v1 3 STATE OF MINNESOTA ) ) ss. COUNTY OF OTTER TAIL ) I, the undersigned, being the duly qualified and acting County Administrator of the Otter Tail County, Minnesota (the "County"), DO HEREBY CERTIFY that attached hereto is a compared, true and correct copy of a resolution approving the abatement of property taxes, duly adopted by the County Board of Commissioners of the County on ____________, 2020, at a regular meeting thereof duly called and held, as on file and of record in my office, which resolution has not been amended, modified or rescinded since the date thereof, and is in full force and effect as of the date hereof, and that the attached Extract of Minutes as to the adoption of such resolution is a true and accurate account of the proceedings taken in passage thereof. WITNESS My hand this ____ day of ____________, 2020. _______________________________________ County Administrator Otter Tail County, Minnesota 12280539v1 EXTRACT OF MINUTES OF A MEETING OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS OTTER TAIL COUNTY, MINNESOTA HELD: ____________ Pursuant to due call and notice thereof, a meeting of the County Board of Commissioners (the "Board") of Otter Tail County, Minnesota, was duly called and held at the Commissioners' Room at the Government Services Center in the City of Fergus Falls, Minnesota on Tuesday, the ____ day of __________, 2020, at ____ A.M. The following commissioners were present: and the following were absent: Commissioner ____________________ introduced the following resolution and moved its adoption: RESOLUTION APPROVING PROPERTY TAX ABATEMENTS BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of a Single Family Home (the "Project"). The County proposes to use the abatement for the Project provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Number 13000360231001 (the "Tax Abatement Property"). (b) On this date, the Board held a public hearing on the question of the Abatement, (as defined below) and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof at which all interested persons appeared and were heard. (c) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Property in the amount of $5,000 for a term of up to 5 years to finance a portion of the costs of the Project. (d) The Abatement is authorized under the Abatement Law. 12280539v1 2 2. Findings for the Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Property is not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 3. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and shall not exceed $5,000. The County reserves the right to modify the commencement date but the abatement period shall not exceed 5 years. (b) The County will provide the Abatement as provided in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. The motion for the adoption of the foregoing resolution was made by member __________ and duly seconded by commissioner ____________________ and, upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 12280539v1 3 STATE OF MINNESOTA ) ) ss. COUNTY OF OTTER TAIL ) I, the undersigned, being the duly qualified and acting County Administrator of the Otter Tail County, Minnesota (the "County"), DO HEREBY CERTIFY that attached hereto is a compared, true and correct copy of a resolution approving the abatement of property taxes, duly adopted by the County Board of Commissioners of the County on ____________, 2020, at a regular meeting thereof duly called and held, as on file and of record in my office, which resolution has not been amended, modified or rescinded since the date thereof, and is in full force and effect as of the date hereof, and that the attached Extract of Minutes as to the adoption of such resolution is a true and accurate account of the proceedings taken in passage thereof. WITNESS My hand this ____ day of ____________, 2020. _______________________________________ County Administrator Otter Tail County, Minnesota 12280539v1 EXTRACT OF MINUTES OF A MEETING OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS OTTER TAIL COUNTY, MINNESOTA HELD: ____________ Pursuant to due call and notice thereof, a meeting of the County Board of Commissioners (the "Board") of Otter Tail County, Minnesota, was duly called and held at the Commissioners' Room at the Government Services Center in the City of Fergus Falls, Minnesota on Tuesday, the ____ day of __________, 2020, at ____ A.M. The following commissioners were present: and the following were absent: Commissioner ____________________ introduced the following resolution and moved its adoption: RESOLUTION APPROVING PROPERTY TAX ABATEMENTS BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows: 1. Recitals. (a) The County proposes to approve tax abatements in connection with the construction of a Single Family Home (the "Project"). The County proposes to use the abatement for the Project provided for in Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by the County on Parcel Identification Number 20000280158002 (the "Tax Abatement Property"). (b) On this date, the Board held a public hearing on the question of the Abatement, (as defined below) and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof at which all interested persons appeared and were heard. (c) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the Tax Abatement Property in the amount of $5,000 for a term of up to 5 years to finance a portion of the costs of the Project. (d) The Abatement is authorized under the Abatement Law. 12280539v1 2 2. Findings for the Abatement. The Board hereby makes the following findings: (a) The tax abatement is the County's share of real estate taxes which relate to the Project being constructed on the Tax Abatement Property and not the real estate taxes that relate to the value of the land (the "Abatement"). (b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the County thereof. (c) Granting the Abatement is in the public interest because it will increase the tax base in County. (d) The Tax Abatement Property is not located in a tax increment financing district. (e) In any year, the total amount of property taxes abated by the County by this and other resolutions and agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 3. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to 5 years anticipated to commence for taxes payable 2022 and shall not exceed $5,000. The County reserves the right to modify the commencement date but the abatement period shall not exceed 5 years. (b) The County will provide the Abatement as provided in this resolution. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. The motion for the adoption of the foregoing resolution was made by member __________ and duly seconded by commissioner ____________________ and, upon a vote being taken thereon after full discussion thereof, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 12280539v1 3 STATE OF MINNESOTA ) ) ss. COUNTY OF OTTER TAIL ) I, the undersigned, being the duly qualified and acting County Administrator of the Otter Tail County, Minnesota (the "County"), DO HEREBY CERTIFY that attached hereto is a compared, true and correct copy of a resolution approving the abatement of property taxes, duly adopted by the County Board of Commissioners of the County on ____________, 2020, at a regular meeting thereof duly called and held, as on file and of record in my office, which resolution has not been amended, modified or rescinded since the date thereof, and is in full force and effect as of the date hereof, and that the attached Extract of Minutes as to the adoption of such resolution is a true and accurate account of the proceedings taken in passage thereof. WITNESS My hand this ____ day of ____________, 2020. _______________________________________ County Administrator Otter Tail County, Minnesota The Minnesota Departments of Human Services and Health would like to publicly acknowledge the continued contributions made by the Otter Tail County Community Collaborative. Over the past eight years this collaborative was led by both Otter Tail County Public Health and Human Services. The Collaborative included active members from Lake Region Health Care, LB Homes, Pioneer Care, Lakeland Mental Health Center, Productive Alternatives, and the Fergus Falls CBHH, most recently. They have been central to investigating and implementing a number of Health Information Technology initiatives. This group of county staff and community partners has provided a laboratory to explore the challenges and opportunities of Health Information Technology (HIT) with a group of willing, informed, and engaged collaborators. Without the leadership and vision of Otter Tail County Public Health and Human Services and its collaborators, DHS and MDH would have been unable to make the significant progress on expanding the use of HIT both in clinical settings and for long-term services and supports. The overlapping SIM and TEFT grants allowed DHS and MDH to coordinate work with the Otter Tail County Community Collaborative to further the common goals of the two grant programs. 2012 Minnesota e-Health Connectivity Grant Program for Health Information Exchange (community collaborative)- federal ARRA-HITECH funding to MDH provided funding to expand community-based collaborative Health Information Exchange (HIE) efforts by providing funding to: a) assist health care providers meet requirements for federal incentives for meaningful use of an Electronic Health Record (EHR) and/or b) expand health information exchange capability among health care providers and other trading partners to support care and/or public health, and/or c) increase the number of Minnesota pharmacies able to accept electronic prescriptions. Grantee: Otter Tail County Public Health Partners: Lake Region Healthcare, LBHomes, New Dimensions, Otter Tail County Human Services, Lakeland Mental Health Center, Behavioral Health Hospital, PioneerCare-Nursing Home Services 2014 Minnesota Accountable Health Model e-Health Grant Program- federal State Innovation Model (SIM) funding to DHS/MDH for community collaboratives to advance the Minnesota Accountable Health Model through developing a plan to meet e-health requirements, and implementing and expanding e- health capabilities. Grantee: Otter Tail County Public Health Partners: Lake Region Healthcare, Lakeland MH Health Center, LB Homes, Pioneer Care, Productive Alternatives, Otter Tail County Human Services, State Operated Services-Behavioral Health Testing Experience and Functional Tools (TEFT) April 1, 2014- March 30, 2019- grant to DHS from CMS to: demonstrate the use of an untethered Personal Health Record (PHR) system with beneficiaries of Community-Based Long-Term Services and Supports (CB-LTSS); identify, evaluate, and test an electronic Long Term Services and Supports (e-LTSS) standard with the Office of National Coordinator’s (ONC) Standards and Interoperability (S&I) Framework Process; field test a beneficiary experience survey within multiple Community-Based Long Term Services & Supports (CB-LTSS) programs for validity and reliability; and field test a modified set of Functional Assessment Standardized Items (FASI) measures for use with beneficiaries of CB-LTSS. In addition to helping DHS to fulfill the terms of the Federal Grant, the TEFT grant allowed participation in the SAMHSA DISC Collaborative to learn more about Data Segmentation for Privacy (DS4P) and Consent to Share (C2S). The Ottertail County collaborative assisted by contracting with an organization to help use DS4P and C2S principles and actually implement a trial of on-line consent management in Otter Tail County. The collaboratives’ work also informed the development and implementation of an Encounter Alert System for Minnesota Medical Assistance beneficiaries. Partners: Otter Tail County Public Health and Human Services, Lake Region Healthcare, Lakeland MH Health Center, LB Homes, Pioneer Care, Productive Alternatives, State Operated Services-Behavioral Health Minnesota Health Information Exchange Grant Program -2018 - state funding to MDH Funding to connect to a state certified Health Information Organization (HIO) for the purpose of secure exchange of Admission, Discharge, Transfer (ADT) information and Client Care Document (CCD) transactions (project started in October 2019 and current) Grantee: Partnership4Health CHB OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 January 8, 2020 Meeting of the Otter Tail County Planning Commission was held on January 8, 2020 at 6:30 P.M. in the Commissioner's Room, Government Services Center, Fergus Falls, Minnesota. Election of Chairman – Rick Wilson: Secretary Marsha Bowman opened the floor for nominations for a Chairman. Motion by Rosenthal, second by Frazier to nominate Rick Wilson for Chairman. Members discussed, without any further nominations, Members Voted: All in favor. Chairman Wilson proceeded with the Meeting. Roll Call: Members Present: Rod Boyer, Brent E. Frazier, Richard Gabe, Jack Rosenthal, David Wass and Rick Wilson. Members Absent: Judd Fischer, Bruce Stone & David Trites. Michelle Eldien represented the County Attorney's Office and Chis LeClair represented the Land & Resource Management Office. Minutes of December 11, 2019: A motion by Wass, second by Gabe to approve the December 11, 2019 Minutes as presented. Voting: All members in favor. “Lake View Beach Lockers” (CIC) / MTE Holdings – Approved With A Condition: A Conditional Use Permit Application (as stated by the Applicant on the Application): Creation of a 14 unit storage unit development. Units are to be sold as private ownership through a Common Interest Community (CIC) titled “Lake View Beach Lockers”. The proposal is located at 50577 County Hwy 9, Section 11, Scambler Township; Pelican (56-786), General Development (GD). Motion – December 11, 2019: A motion by Rosenthal, second by Wilson to table (at the Applicant’s request) to January 8, 2020 to allow the Applicant to address: 1. Drainage concerns. 2. Final grade & fill - grade plans & yardage calculations. 3. Consideration of vegetative screening. 5. Lighting and signage plans. 6. Stormwater Management Plans. Material must be received by Land & Resource December 20, 2019. Voting: All Members in favor. Josh Pfeffer (Meadowland Surveying), Chris Schuler (Century Builders) and John Olson (Apex Engineering Group) represented the Application. Motion: A motion by Boyer, second by Frazier to approve as presented on the December 18, 2019 surveyor map and the December 19, 2019 Storm Water Pollution Prevention Plan, with the condition vegetative screening is implemented that will reduce visibility from County Highway 9. Voting: All Members in favor. Adjourn: At 6:50 P.M., Chairman Wilson set the Meeting. Respectfully submitted, Marsha Bowman Recording Secretary From:Marsha Bowman To:Tara Bakken Cc:Chris LeClair Subject:February 11, 2020 County Board Meeting Date:Wednesday, February 5, 2020 3:46:35 PM Good Afternoon Tara, As we discussed yesterday, we would like to bring a Final Plat to the County Board for approval along with our Planning Commission Recommendations on February 11th. “Walvatne Second Addition” / Robert Anderson - a final plat consisting of 10 non-riparian non-residential lots to be permanently attached to riparian lots,1 block; Section 11, Everts Township, Blanche Lake (56-240). If you have any questions, please contact me. Have a nice afternoon Marsha Marsha Bowman Office Administrator Land & Resource Management GSC, 540 W Fir Fergus Falls, MN 56537 218-998-8099 Chippewa River Watershed Association Joint Powers Agreement Article 1 Enabling Authority THIS AGREEMENT is made by and between the political subdivision organized and existing under the Constitution and laws of the State of Minnesota, hereafter collectively referred to as "Parties", and individually as "Party" which are signatories to this "Agreement." Minnesota Statutes, Section 471.59 provides that two or more governmental units may by Agreement jointly exercise any power common to the contracting Parties or any similar powers including those which are the same except for the territorial limits within which they may be exercised. The agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units. The term "governmental unit" as used in this section includes every city, county, town, school district, other political subdivision of this or any adjoin state, and any agency of the State of Minnesota of the United States, and includes any instrumentality of a governmental unit means an instrumentality having independent policy making and appropriating authority. In consideration of the mutual promises and Agreements contained herein and subject to the provisions of Minnesota Statutes, Sections 471.59 and all other applicable statutes, rules and regulations, the following Parties: Chippewa County, Douglas County, Grant County, Kandiyohi County, Pope County, Stevens County, Swift County, Otter Tail County, Chippewa Soil and Water Conservation District (SWCD), Douglas SWCD, Grant SWCD, Kandiyohi SWCD, Pope SWCD, Stevens SWCD, Swift SWCD, and West Otter Tail SWCD. hereto agree as follows: Article 2 Purpose The purpose of this agreement is the joint exercise of powers by the undersigned Parties to develop and implement plans to promote the orderly water quality improvement and management of the Chippewa River Watershed through information sharing, fund seeking, education, coordination and related support to the members with regard to the protection of property from damage of flooding, controlling erosion of land; protection of property, streams and lakes from sedimentation and pollution; and maintaining and improving the quality of water in the streams, lakes and ground water and improving recreation and wildlife and same in accordance with the intent of Section 471.59 of Minnesota Statutes. A. Coordinate with local, state, and federal agencies to encourage landowners to voluntarily change their land use practices to improve the quality of soil and water resources within the Chippewa River watershed. B. Provide other similar or related services and programs as determined by the Board. C. Establish a mechanism whereby additional and/or alternative programs and services may be developed for the benefit of the Parties and in furtherance of the objectives of the Parties. D. Collectively develop and adopt a coordinated watershed management plan for implementation per the provisions of the plan. Article 3 Name The name of this joint powers entity shall be Chippewa River Watershed Association hereinafter sometimes referred to as CRWA. Article 4 Agreement to Participate 4.1 Members. The members under this agreement are those Counties and SWCDs lying within the boundaries of the watershed of the Chippewa River, namely, Chippewa County, Douglas County, Grant County, Kandiyohi County, Pope County, Stevens County, Swift County, Otter Tail County, Chippewa SWCD, Douglas SWCD, Grant SWCD, Kandiyohi SWCD, Pope SWCD, Stevens SWCD, Swift SWCD, and West Otter Tail SWCD. The following table is a breakdown of counties within the Chippewa River Watershed. 4.2 Compliance. A Party agrees to abide by the terms and conditions of the Agreement; including but not limited to the Joint Powers Agreement, bylaws, policies and procedures adopted by the Board. County Acres % of the Watershed Chippewa 179,518 14% Douglas 185,947 14% Grant 24,251 2% Kandiyohi 96,031 7% Ottertail 19,532 1% Pope 394,025 30% Stearns 82 0% Stevens 53,749 4% Swift 375,588 28% Total 1,328,723 100% 4.3 Financial Obligation. In addition to grant funding received, members may provide additional direct funding as they may determine from time to time. In addition to, or in lieu of financial support, the members may also contribute services, personnel, or personal property to the CRWA in such amounts as the members may determine from time to time. 4.3.1 Host County. The County hosting the CRWA office may make its contribution in the form of in-kind donations through office space and use of office equipment and supplies. Article 5 Governance 5.1 Governing Board. A governing board shall be formed to oversee the operation of the CRWA and shall be known as the Board. 5.1.1 Membership. The Board shall be comprised of one representative of each County Board of Commissioners and one elected representative of each Soil and Water Conservation District Board of Supervisors included in this agreement. Each member shall have one equal vote. 5.1.2 Qualifications. Each member of the Board shall be member of each respective unit of government and shall be appointed by the respective unit of government. 5.2 Terms; Vacancies. The term of appointment shall be set by the respective unit of government. The appointing entity shall appoint a designee as soon as a vacancy occurs. 5.3 Officers of the Board. The Board shall elect a Chair, Vice Chair, Secretary/Treasurer from its membership who shall serve two-year terms. The Vice Chair shall assume the role of chair during temporary absence or disability of the chair. Should the chair be succeeded by another appointee during their term of office, the Vice Chair shall serve as chair until the expiration of the chair's term. Should both positions be succeeded prior to the expiration of their terms in such offices, the board shall elect a new chair and vice chair to serve until the following January meeting. Should the office of secretary/treasurer become vacant due to disability of succession the board shall by majority vote to appoint the successor (s). The chair shall preside at all meetings of the board, if present, and shall perform all other duties and functions usually incumbent upon such an officer and all administrative functions usually assigned to them by the board. The secretary/treasurer shall perform such duties and functions usually incumbent upon such an officer and all other functions assigned to them by the board. 5.3.1 Election of Officers. The election of the Officers shall be conducted at the first meeting following January 1 of each even-numbered year. 5.3.2 Executive Board. The executive board herein shall by majority vote, have the power between meetings to implement ministerial, as opposed to policy, decisions. Said executive board members shall consist of the officers listed in subdivision 5.3, i.e. chair, vice chair, and secretary/treasurer. A quorum of the Executive Board shall consist of a simple majority of the members of the Executive Board. 5.3.3 Committees. The Board shall have the authority to appoint such committees as it deems necessary to fulfill the purpose of the organization. 5.4 Meetings. The Board shall comply with the Minnesota Statutes Chapter 13D (Open Meeting Law). The Board will meet as set by the board each year. 5.5 Voting. A quorum shall consist of a simple majority of the voting members of the Board. Board actions shall be determined by a majority of the votes cast at the meeting. Abstentions shall not be counted as votes cast for the purpose of this section. Proxy votes are not permitted. 5.6 By-Laws. The Board may adopt bylaws to govern its operations. Such bylaws shall be consistent with the Agreement and applicable law. 5.7 Amendments. This Agreement may be amended from time to time as deemed necessary. 5.8 Records, Accounts and Reports. 5.8.1 Records and Reports. The books and records, including minutes and the original fully executed Agreement, of the Board shall be subject to the provisions of Minn. Stat. Ch. 13. They shall be maintained at the office of the host. 5.8.2 Receipts and Disbursements. The CRWA will ensure strict accountability for all funds of the organization and will require reports on all receipts and disbursements made to, or on behalf of the CRWA. 5.8.3 Audits. The Board shall have an annual third-party audit of the books and accounts of the CRWA and shall make a file a report to its Members at least once each year. Article 6 Powers of the Board 6.1 General Powers. The Board is hereby authorized to exercise such authority and powers common to the Parties as is necessary and proper to fulfill its purposes and perform its duties. Such authority shall include the specific powers enumerated in this Agreement or in the bylaws. 6.2 Specific Powers. 6.2.1 Employees. The Board may employ, train, pay, discipline, discharge and otherwise manage personnel needed to assist the CRWA Board in carrying out its duties and responsibilities. Employees of the Board shall not be considered employees of the Parties to this Agreement for any purpose including, but not limited to, salaries, wages or other compensation or fringe benefits; worker’s compensation; unemployment compensation or reemployment insurance; retirement benefits; social security; liability insurance; maintenance of personnel records and termination of employment. 6.2.2 Contracts. The Board may enter into contracts necessary for the exercise of its duties and responsibilities to govern the CRWA. The board may take such action as is necessary to enforce such contracts to the extent available in equity or at law. Contracts and/or agreements let, and purchases made pursuant to this Agreement shall conform to the requirements applicable to contracts and/or agreements required by law (i.e. fiscal management, personnel management). 6.2.3 Annual Budget. That the CRWA will operate on grants obtained to carry out its purposes pursuant to Article 2. The annual budget will be dependent on work plans and budgets tied directly to grant agreements. All grant agreements and associated work plans and budgets will be approved by the board and executed by the Board Chair at any time they are received. 6.2.4 Insurance. The Board shall obtain equipment, general liability, public employee’s liability, employee dishonesty and faithful performance, workers' compensation, property, and auto insurance and may obtain such other insurance it deems necessary to indemnify the Board and its members for actions of the Board and its members arising out of this Agreement. 6.2.5A Watershed Management Plan. Submittal of the Plan. The CRWA will recommend the plan to the parties of the agreement. The CRWA will be responsible for initiating a formal review process for the watershed-based plan conforming to Minnesota Statutes Chapters 103B and 103D, including public hearings. Upon completion of local review and comment, and approval of the plan for submittal by each party, the CRWA will submit the watershed-based plan jointly to BWSR for review and approval. 6.2.5.B. Adoption of the Plan. The parties agree to adopt and begin implementation of the plan within 120 days of receiving notice of state approval, and provide notice of plan adoption pursuant to Minnesota Statutes Chapters 103 B. 6.3 Additional Resources. 6.3.1 ln-kind and direct contributions. The CRWA established by this agreement may also be funded by in-kind and direct contributions. Member counties may provide additional funding in such proportionate amounts from among themselves, and in such total amounts, as they may determine, from time to time. In addition to financial support, the members may also contribute services, personnel, or personal property to the CRWA in such amounts as the members may determine from time to time. Each member is not expected to make any individual contribution unless it is approved by the members. 6.3.2 The CRWA may apply for and accept gifts, grants, or loans of money or other personal property from the United States, the State of Minnesota, or any other body, organization, political subdivision, or person, whether public or private. The board may enter into any agreement required in connection therewith, and hold, used, or dispose of any such money or other property in accordance with the terms of the gift, grant, loan or agreement relating thereto. Article 7 Indemnification and Hold Harmless 7.1 Applicability. The CRWA shall be considered a separate and distinct public entity to which the Parties have transferred all responsibility and control for actions taken pursuant to this Agreement. CRWA shall comply with all laws and rules that govern a public entity in the State of Minnesota and shall be entitled to the protections of Minnesota Statutes 466. 7.2 Indemnification and Hold Harmless. The CRWA shall fully defend, indemnify and hold harmless the Parties, employees, and officials against all claims, losses, liability, suits, judgments, costs, and expenses by reason of the action or inaction of the Board and/or employees and/or the agents of the CRWA. This Agreement to indemnify and hold harmless does not constitute a waiver by any participant of limitations on liability provided under Minnesota Statutes, Section 466.04. To the full extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity' and it is the intent of the Parties that they shall be deemed a 'single governmental unit' for the purpose of liability, as set forth in Minnesota Statutes Section 471.59, Subd. 1 a(a); provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Party. The Parties of this Agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Parties. Article 8 Withdrawal and Termination 8.1 Withdrawal. A Party shall have the right to withdraw from this agreement and association hereby created, in the following manner: 8.1.1 The board of the withdrawing Party shall pass a resolution declaring its intention to withdraw on December 31 and shall send a certified copy of such resolution to the Chair of the CRWA Executive Board at least 6 months prior notice. 8.1.2 Upon receipt of the resolution of withdrawal, the Chair of the CRWA Board shall send a copy of said resolution to each Party's Board. 8.1.3 Withdrawal by a Party shall not result in the discharge of any legal or financial liability incurred by such Party before the effective date of withdrawal. All such liabilities shall continue until properly discharged or settled by the withdrawing county to the approval of the remaining member counties, which approval shall not be unreasonably withheld. 8.1.4 A withdrawing Party shall not be entitled to a refund of funds paid, or forgiveness of funds owed to the CRWA prior to the effective date of withdrawal. A withdrawing member shall not be entitled to the return of any personal property, given, granted or loaned by it to the CRWA unless specified by written agreement. 8.2 Effective Date and Obligations. This agreement and the CRWA created hereby, shall continue indefinitely in full force and effect until all member Parties, or all remaining member Parties, mutually agree to terminate the agreement by joint resolution passed by the member Parties respective Boards. This agreement once approved by the parties will replace the current CRWA agreement. 8.3 Termination. The termination of this agreement shall not act to discharge any liability incurred by the Board or by the Parties during the term of the agreement. Each member shall continue to be responsible for its actions, debts, and duties to the extent required by federal, state, and local law. All property, real and personal, held by the CRWA at the time of its termination, shall be distributed by resolution to the member Counties by percentages pursuant to Article 4.1 The CRWA and the Executive Board shall finally terminate and cease to exist upon the approval of a final report of the Executive Board declaring that all the affairs and obligations of the CRWA have been discharged or otherwise properly concluded. Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: COUNTY OF CHIPPEWA __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: CHIPPEWA SWCD __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: COUNTY OF DOUGLAS __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: DOUGLAS SWCD __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: COUNTY OF GRANT __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: GRANT SWCD __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: COUNTY OF KANDIYOHI __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: KANDIYOHI SWCD __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: COUNTY OF POPE __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: POPE SWCD __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: COUNTY OF STEVENS __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: STEVENS SWCD __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: COUNTY OF SWIFT __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: SWIFT SWCD __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: COUNTY OF OTTER TAIL __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator Article 9 Counterparts This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Counterparts shall be filed with the host of the CRWA who will maintain them at the CRWA host office. In witness whereof, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. APPROVED AS TO FORM: WEST OTTER TAIL SWCD __________________________ __________________________ County Attorney Board Chair __________________________ __________________________ Date Date ATTEST___________________ County Auditor or Administrator