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Home My WebLink AboutBoard of Commissioners - Minutes - 11/03/2020 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS OTTERTAIL COU NTY· MINNESOTA Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN November 3, 2020 8 :30a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:28 a.m . Tuesday, November 3, 2020 , at the Government Services Center in Fergus Falls, MN . Commissioners Lee Rogness, Chair; Betty Murphy, Vice-Chair; John Lindquist, and Wayne Johnson, were present in the room . Commissioner Doug Huebsch was present via WebEx . The meeting was held via Webex and was available to the public via livestream due to the health pandemic and declared emergency in accordance with Minn. Stat . Sec. 13D.021 Subd . 1(1 ). Approval of Agenda Chair Rogness called for approval of the Board Agenda . Motion by Lindquist, second by Murphy to approve the Board of Commissioners ' agenda of November 3, 2020 with the following addition : Ditch 45 Public Hearing After discussion, the motion to approve the agenda as amended passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Consent Agenda Motion by Murphy, second by Johnson approve the consent agenda items as follows : 1. October 27, 2020 Board of Commissioners' Meeting Minutes 2. Warrants/Bills for November 3, 2020 (Exhibit A) 3. 2021 Tobacco License for Jeffrey S. Olson dba Crossroads Convenience Center, located at 21136 County Highway 5, Clitherall After discussion, the motion to approve the consent agenda passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Mu r phy X Leland Rogness X Human Services Fiscal Quarterly Report Human Services Director Deb Sjostrom briefly reviewed the third quarter fiscal report for Human Services and shared that after a few months of COVID-19 , numbers are similar to previous years . The Minnesota Department of Human Services is expecting a deficit due to the pandemic and has reached out to counties for input to determine what can be managed in the budget for the upcoming years. Concerns were expressed regarding costs being shifted to the county and Ms . Sjostrom assured the Board that Legislature has been informed of this concern. Page 1 of 5 Board of Commissioners' Meeting Minutes November 3, 2020 Aquatic Invasive Species Prevention Aid Otter Tail County Resolution No. 2020 -78 WHEREAS , on December 13 , 2011 the Otter Tail County Board of Commissioners formed a Task Force; and WHEREAS , on February 21, 2012 the Task Force adopted a Mission Statement which reads as follows: It is the mission of the Otter Tail County AIS Task Force to develop programs and strategies to support and enhance the protection of Otter Tail County waters. In order to accomplish this, the Task Force will promote public awareness, education, containment, research and provide recommendations to the Otter Tail County Board of Commissioners. WHEREAS , on March 7, 2012 , the Task Force adopted a set of bylaws and is still in operation in 2019; and WHEREAS , The Otter Tail County AIS Task Force has remained active in preventing the spread of aquatic invasive species; and WHEREAS , the State of Minnesota has made available funds to local units of government to aid in aquatic invasive species prevention as authorized under Minn. Stat. §477 A.19. NOW, THEREFORE, BE IT RESOLVED: 1. That Otter Tail County agrees to accept the Aquatic Invasive Species Prevention Aid from the State of Minnesota. 2. That it will use the proceeds as recommended by the Otter Tail County Aquatic Invasive Species Task Force and in conformity with the requirements of Minn. Stat. §477 A.19. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lindquist and , after discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness Adopted this 3rd day of November 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS YEA X X X X X By : ________________ _ Leland R. Rogness , Board of Commissioners Chair NAY ABSENT ABSTAIN Dated ______________ _ Attest ______________ _ Nicole Hansen , Clerk Otter Tail River 1 Watershed 1 Plan (1W1 P) Memorandum of Agreement Motion by Lindquist, second by Huebsch to authorize appropriate County Officials' signature to execute the Otter Tail River 1 Wl P Memorandum of Agreement and appoint Commissioner Johnson to serve on the Otter Tail River Watershed Policy Committee with Commissioner Murphy to serve as an alternate. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: Page 2 of 5 Board of Commissioners' Meeting Minutes November 3, 2020 BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness YEA X X X X X NAY ABSENT Winter Highway Maintenance Operations Policy ABSTAIN Motion by Johnson, second by Murphy to adopt the Winter Highway Maintenance Operations Policy as revised removing language irrelevant to the policy and minimal changes. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Beaver Trapping Payment Motion by Johnson, second by Huebsch to approve the beaver trapping rates as presented by the County Engineer. After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X 2021 -2025 Bridge Replacements Otter Tail County Resolution No. 2020 -79 Whereas, Otter Tail County has determined that the following deficient bridges on the CSAH, County Road, Township and City systems require replacement or rehabilitation within the next five (5) years as listed in our 2021 -2025 Highway and Bridge Improvement Plan approved by the Otter Tail County Board of Commissioners on October 22, 2019; and Whereas, Bridge number 56527 on CSAH 41 over the Star Lake Channel has been included in the list due to criminal activity that has caused the need for replacement; and Whereas, Exhibit Bis the list of the proposed bridge replacements for the 2021 -2025 Bridge Replacement Program; and Whereas, sufficient local funds for the replacement or rehabilitation of these bridges are not and will not be available, so that funding assistance from State Transportation Bonds is necessary for the County, Townships and Cities to proceed; and Whereas, Otter Tail County intends to proceed with replacement or rehabilitation of these bridges as soon as possible when State Transportation Bond funds are available. Be It Resolved, that Otter Tail County commits that it will proceed with the design and contract documents for these bridges immediately after being notified that funds are available in order to permit construction to take place within one year of notification. Page 3 of 5 Board of Commissioners' Meeting Minutes November 3, 2020 The motion for the adoption of the foregoing resolution was introduced by Commissioner Murphy, duly seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness YEA X X X X X NAY ABSENT ABSTAIN Adopted this 3rd day of November 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _ By : ________________ _ Leland R. Rogness, Board of Commissioners Chair Attest ______________ _ Nicole Hansen, Clerk Change to Ditch 45 Public Hearing Date Motion by Johnson, second by Lindquist to move the Public Hearing regarding Ditch 45 to January 25, 2021 at 7:00 p .m . at the Prairie Event Center in Parkers Prairie, MN . After discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Recess & Reconvene At 9:33 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:38 a.m . Public Health Update Public Health Director Jody Lien reported that Minnesota has 153 ,620 lab confirmed cases , of which 132 ,125 no longer require isolation, and 2,484 lab confirmed deaths. Otter Tail County has 1,083 lab confirmed cases of COVID-19 , of which 926 are no longer contagious, and eight (8) COVID-19 related deaths. For more detailed information regarding Otter Tail County COVID- 19 data, visit https://ottertailcountymn .us/content-page/covid-19-health-information/. Concerns were expressed regarding the ability to keep up with contact tracing with the rapid growth of cases in Otter Tail County and the State of Minnesota . As businesses and schools become impacted by COVID -19, the public is reminded to follow the public health prevention measures and contact their healthcare provider if they are not feeling well. The public is also encouraged to attend the no barrier COVID- 19 testing event on November 4th and 5th at the armory in Fergus Falls . Countywide Emergency Operations Center IEOCl Emergency Management Director Patrick Waletzko provided a brief update to the Board regarding the Countywide EOC and reported that they continue to monitor the challenges related to COVID-19 and work to identify resources and provide messaging to the public. They are also monitoring the impacts to internal operations and services and departments continue to review and update their continuity of operations plan to respond as needed . Business Community Community Development Director Amy Baldwin provided a brief update to the Board regarding the business community and reported that information regarding testing opportunities is being messaged to businesses as they become more impacted . A Page 4 of 5 Board of Commissioners' Meeting Minutes November 3, 2020 recommendation regarding the $2 million available through the Navigating the Road Ahead program to support small businesses and non-profits will be presented to the Community Development Agency (CDA) on November 4, 2020 . Internal Operations and County Planning County Administrator Nicole Hansen provided a brief update to the Board regarding internal operations and county planning . Ms . Hansen recognized the work of election judges and staff and the time and efforts they have put in to ensure the voting process is credible and done with integrity and within regulations of the state . Commissioners joined Ms . Hansen in her appreciation, and a resolution is planned to be presented at the November 17 , 2020 meeting . Adjournment At 10 :29 p.m ., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned . The next regular Board meeting is scheduled at 8 :30 a.m . on Tuesday, November 17 , 2020 and will be available to the public via live stream . OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _ By : ________________ _ Attest _______________ _ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Page 5 of 5 Project Old Number Bridge No . 056-608-028 56501 056-635-036 56505 056-641-011 56508 056-675-035 L0923 056-667-92516 056-645-099 7266 056-619-92517 Totals Board of Commissioners' Meeting Minutes November 3, 2020 (Exhibit B) 2021 -2025 Otter Tail County Bridge Replacements Road Estimated Federal State Aid Local Tax Bond Progra Number Project Funds m Year CSAH 8 $816,000 $585,800 $230,500 2021 CSAH 35 $1,397,700 $951,000 $446,600 2021 CSAH 41 $1,125,000 $1,125,000 2021 CSAH 75 $316,000 $191,000 $125,000 2021 CSAH 67 $316,700 $316,700 2022 CSAH 45 $937,500 $750,000 $187,500 2023 CSAH 19 $500,000 $500,000 2025 $5,408,900 $750,000 $1,590,000 $1,142,000 $1,927,100 Page 1 of 1