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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/13/2020 OTTERTAIL COUNTY -MINNESOTA MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN October 13, 2020 8:30a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:31 a.m. Tuesday, October 13, 2020, at the Government Services Center in Fergus Falls, MN. Commissioners Lee Rogness, Chair; Betty Murphy, Vice-Chair; John Lindquist, Wayne Johnson, and Doug Huebsch were present in the room . The meeting was held via Webex and was available to the public via livestream due to the health pandemic and declared emergency in accordance with Minn. Stat . Sec. 13D.021 Subd . 1 (1 ). Approval of Agenda Chair Rogness called for approval of the Board Agenda . Motion by Murphy, second by Huebsch and unanimously carried to approve the Board of Commissioners' agenda of October 13, 2020 with the following addition : Request for penalty extension Public Works Committee: PLMSWA Bonding Finance Committee: PLMSWA Bonding Consent Agenda Motion by Lindquist, second by Johnson and unanimously carried to approve the consent agenda items as follows: 1. October 6, 2020 Board of Commissioners' Meeting Minutes 2. Warrants/Bills for October 13, 2020 3. Human Services & Public Health Warrants/Bills for October 13, 2020 4. LG220 Application for Exempt Permit as submitted by Lake Country Sportsmen's Club of Otter Tail County for an event scheduled for Thursday, December 10, 2020 at Beach Bums Bar and Eatery located at 35776 County Highway 72 5. Issuance of a 2021 Tobacco License to Lakes Area Cooperative dba Ottertail Oasis 6. Issuance of a 2021 Tobacco License to Lakes Area Cooperative dba Perham Oasis Travel Plaza 7. Issuance of a 2021 Tobacco License to Lakes Area Cooperative dba Dent Cenex 2020 Child Welfare Exemplary Service Award Social Services Supervisor Tamra Jokela was honored as a recipient of the 2020 Child Welfare Exemplary Service Award for 2020. The award recognizes Minnesota county and tribal child welfare supervisors and frontline workers for their exemplary service to children and families. Commissioners and staff thanked Ms. Jokela for her dedication for over 35 years to supporting children and families in multiple capacities . County Assessor Reappointment Motion by Huebsch, second by Murphy and unanimously carried to reappoint Doug Walvatne as the Otter Tail County Assessor for the term of January 1, 2021 through December 31, 2024. His current term expires December 31, 2020. Proposed Appointment of Offices of Auditor-Treasurer and Recorder Otter Tail County Resolution No. 2020 -74 WHEREAS, Minn. Stat. §375A.1205 allows a county board to appoint certain offices including the county auditor-treasurer and the county recorder; and WHEREAS, the County Board of Commissioners recognizes the benefit to having appointed persons in the positions of the County Auditor-Treasurer and County Recorder because it promotes efficiency and consistency of County business with individuals qualified to oversee a broad spectrum of complex issues within the Auditor-Treasurer and Recorders' Offices; and Page 1 of 3 Board of Commissioners Meeting Minutes October 13, 2020 WHEREAS, pursuant to Minn. Stat. §375A.1205, Subd . 1, the County Board intends to appoint a County Auditor-Treasurer or County Recorder under the following circumstances: 1. There is a vacancy in the office; 2. The current office holder has notified the county board that the officer will not file for the office; or 3. There is a signed contract with the county board and incumbent auditor-treasurer or recorder that the incumbent officer will be appointed to the position and retain tenure, pay, and benefits equal to or greater than length of service. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby notifies the public of its intent to appoint the offices of the County Auditor-Treasurer and County Recorder appointed offices filled by appointment by the County Board and in accordance with the Personnel Rules; and BE IT FURTHER RESOLVED, that the Otter Tail County Board of Commissioners will hold a Public Hearing on November 17, 2020, at 10:30 a.m. during its regular board meeting regarding appointments of the Auditor-Treasurer and Recorder with said appointments taking place upon a vacancy in the office, the completion of the term of office to which the incumbent was elected, or by signed contract with the incumbent auditor-treasurer or recorder, whichever occurs earlier. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson duly seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted this 13 th day of October 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _______________ _ Leland R. Rogness, Board of Commissioners Chair Dated ______________ _ Attest _______________ _ Nicole Hansen, Clerk Appointment of Offices of Auditor-Treasurer and Recorder Motion by Johnson, second by Murphy and unanimously carried to hold a Public Hearing regarding the appointment of Offices of Auditor-Treasurer and Recorder on November 17, 2020 at 10:30 a.m. The Public Hearing will be held at the Government Services Center in Fergus Falls, MN . Administrative Assistant Position Motion by Lindquist, second by Murphy and unanimously carried to modify the part-time Administrative Assistant positions located in the Administration office from two 0.5 Full Time Equivalency (FTE) to 1.0 FTE effective October 1, 2020 . The request is a result of a recent retirement and addresses the historical challenge of recruiting for the part-time positions. Recess & Reconvene At 9:04 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:11 a.m. Geographic Information Systems (GISl Technical Support Agreement Motion by Huebsch, second by Johnson and unanimously carried to authorize appropriate County Officials' signatures to execute the agreement between Otter Tail County and Pro-West & Associates to provide services on an as-needed bases as it relates to GIS. The agreement is effective October 13, 2020 for one (1) year and is not to exceed $15,000.00 . CSAH 15 Bridge Replacement Update County Engineer Charles Grotte provided a brief update to the Board regarding the bridge replacement on CSAH 15 and reported that the bridge is planned to open on Friday, October 16, 2020 . Page 2 of 3 Board of Commissioners Meeting Minutes October 13, 2020 CSAH 41 Bridge County Engineer Charles Grotte provided a brief update to the Board regarding bridge No . 56527 on CSAH 41 . The bridge is planned to reopen on Wednesday, October 14, 2020 with restrictions and is expected to be replaced in 2021. County Attorney Michelle Eldien provided a brief update regarding the criminal action against the individual that performed the act and plans to recoup as much costs as possible. County Ditch 18/37 Motion by Lindquist, second by Johnson and unanimously carried to approve a quote received from Weets Custom Services in the amount of $12,850 to perform tile repair on County Ditch 18/37. Expenses will be paid by the maintenance fund for this ditch system. Request for Penalty Extension County Auditor-Treasurer Wayne Stein informed the Board of a penalty extension request that was received from Kent Nyhus mid-October. The Board recognized Mr. Nyhus's request and no action was taken as there is no recommendation at this time to implement a penalty extension due to COVID-19 and the request does not meet the Otter Tail County Policy regarding penalty forgiveness. Public Health Update Public Health Director Jody Lien reported that Minnesota has 113,439 lab confirmed cases, of which 101,376 no longer require isolation, and 2,144 lab confirmed deaths . Otter Tail County has 615 lab confirmed cases of COVID-19 , of which 539 are no longer contagious, and six (6) COVID-19 related deaths. For more detailed information regarding Otter Tail County COVID-19 data , visit https://ottertailcountymn.us/content-page/covid-19-health-information/. Ms. Lien expressed concerns regarding the rapid growth of cases in the county and the increased need for testing and hospitalization . Concerns were also expressed regarding the mental wellbeing of teachers and parents as school becomes more hybrid or distance learning . Countywide Emergency Operations Center (EOCl Emergency Management Director Patrick Waletzko provided a brief update to the Board regarding the Countywide EOC and reported that they continue to meet weekly with a strong focus on behavioral health and mental well-being . They are also focused on the continuity of operations and providing support to Public Health . Mr. Waletzko reminded the Board that the Local State of Emergency Declaration has been in place for seven (7) months and the Board plans to keep the Declaration in place to provide the flexibility needed to respond to the virus . Business Community Community Development Director Amy Baldwin provided a brief update to the Board regarding the applications that were received from non -profit and small businesses through the Navigating the Road Ahead program. Ms . Baldwin shared that she has been in communication with the Viking Library System as a resource regarding digital access for job seekers as well as for distance learning. Internal Operations and County Planning County Administrator Nicole Hansen provided a brief update to the Board regarding internal operations and county planning . Department heads are reviewing and updating their continuity of operations plan to consider how operations might be affected as staff become impacted by COVID-19 . Public Health and Human Resources developed a COVID-19 positive test checklist that provides supervisors and staff with guidance and consistency to help mitigate the spread within the workplace. Adjournment At 10 :52 p.m ., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned . The next regular Board meeting is scheduled at 8:30 a.m . on Tuesday, October 27 , 2020 and will be available to the public via live stream . OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _ By : ________________ _ Attest ______________ _ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen , Clerk Page 3 of 3 V e ndo r Name A&A !R ECYCLING LLC ABRA MN FE RGUS FALLS ALEX RUBBISIH & RECYC LI G INC AMAZO CAPITAL SIEIRVI CES IN C AM ERIPRIDE S ERVIC ES INC ASSOCIA llED BAG CO AUTO VALU E FIERGUS FALLS BECKLUND OIL INC BEE RYr CHA.R L.E S BEN HO LZ ER LI U MIITIED WAT ER LLC BEYER BODY SHO P INC BIGWOO D EVIENl CENTER BRANDON OOMMU NICATIONS INC BRAUN V EN DING INC BU REA.U OF CRIM A PPRIEIH ENS I ON BUY-MO R PA RTS & SERVIOE LLC CAWOODY CA ROLINA SO FTWAIR IE INC GERT I FIIEID AUTO RIEP A I R OLE AN SWEIEP COMM EROIA L S ERV ICES CODE 4 SE RV I CIE S I NC COOP SIEIRVICIE S I C COOP ER'S O FFICE SUPPLY INC CORE PR O FESS ION.I\L SERV ICIES PA CUL LI GAN OF WAD ENA D & T V EN T UR ES LLC DA N'S TO WING & REPAIIR DEN li:L 'S RIE GION WAST E INC DIG INIEE R OONSUL TING LLC DOUBLE A CAT ER IN G DOUG LAS CO JAIL FERGUS FALLS DA ILY J OU RNA L FERGUS FALLSIC ITY O F FERGUS HOME & HARDWA!RE FERGUS POW ER PUM P INC FERGUSON ASPHALT PAVI NG IN C F IDLA R TECH OLOG IES I rC F l ELIDffERRY FR IIEDSA Ml'KEITIH GALLS LLC GO PHER STAT E ON E CALL GREATAM ERICA FINA NC IAL SVCS Page 1 of4 Board of Commissioners Meeting Minutes October 13, 2020 (Exhibit A) Amou nt 410.00 2,491 .64 599'.73 2,393 .24 352.38 287 .43 681.29 1,393 .25 27.911 19.50 200.00 878 .7 11 498 .20 72.25 510.0 0 8,855.57 66 .78 2,350.00 1,225.34 1,1183 .00 347 .67 39-0 .98 51.98 330.00 11.50 1,089'.00 308 .72 114 1.57 2m.oo 35 .00 1,020 .00 834 .92 47 .50 899'.99 4,027 .50 89 ,7(}9•.76 16 ,344 .00 280 .65 200.00 1,902 .48 35.10 776 .87 Board of Commissioners Meeting Minutes October 13, 2020 (Exhibit A) Vendor Name GREWEfTUCKE R H & L M E SAB I C O HAW ES S E P TIIC TANK P UMPING LLC H EALTHCA RE ENVIRON M EN TA L S E RVlCI HENNING AUTO PARTS INC H ElN ING HARDW ARE H IL L TO P L UMBE R INC HOUG H{CHAR LE S HUBER ELEC T RI C M OTO:R & PUMP R EPA JAGU A R SOFTWARE DE VEL!OP M E NT, INC KI MBALL M IDW EST LAKE RE G ION IHEAL T HCARE LAKES A RE A COOP E RAT IV E LARRY OTT INC TRUCK SERVIC E LAW SON PRODUCT S INC L E IGH1i ON B IROADCAST INGID L L E IGH1i ON B IROADCAST INGJFF LI B E RTY T IRE RE CYC LING Ll.!C LOCATORS & S U PPU ES I C MANDE RUDNI O LA J MARCO INC ST LOUIS MARCO T E C HN OLOG IES L LC MARKS !FL EET S U P RL Y INC MOCC LOCKBOX McOONN/CH R ISTOPH E R MC I CARPET O E FLOOR & HOM E M E ND C ORREC T IONAL CARE METALLI C GO:RILLA Ml N ESOTA MOTOR OOMPANY N ElLSO AUTO CENTER N ETWORK S ERVIC ES OO M PA NY N EW BORGJKIEV I N EW MA N PAINTING INC NORT H C E NTRAL INC NORT f-!I EIRN SAFETY T E C HNOL!OGY INC N ORT hl EIRN ST ATE S S UPPLY IN C NUSS T RU CK & EQUIPMENl OLSON O IL C O I C OTTER TAI L C O H RA OTTER Tli.l L C O T RE ASU R ElR OTTER TAIL LAK ES OO U NTRY ASSOC IAT OTTER Tli.lL T IRE INC Page 2 of4 Amount 230 .00 3,CW4 .18 1150 .00 1130 .20 35 .97 9'2 .190 8-3 .80 250 .00 1139 .00 2,410.0 0 1152 .15 525.00 243 .8 1 1,1150 .00 487 .70 84 .00 2,01 1.00 1,476 .00 26 .98 514 .15 3,978 .36 8,3H .18 8 .28 4 ,81 1.59 52 .30 3,734 .00 13,758.33 1135.50 2,08 1.94 1,074 .92 33 .711 59 .80 1,025.00 1,4&5.00 21 1.70 224 .02 1,477 .86 494 .70 4,580 .63 98 .85 5&4 .00 ~9 .79 Vendor Nam e OTTERTAIL TlRUCKING INC OUTIDOO:R RENOVATIONS LAN DSCAPE & PARK RE GION 00 O P PARKERS PRAIRIE/CITY OF PAW PUBLICATIONS LLC El,ATT LE LAK E R PION EE R RIM & W HEIEL CO PR ECISE MRM Ll.!C PROF ESSIONAL PORTAB LE X -RAY INC Q'UICK'S NAPA AUTO PA RT S R & IR READ Y MIX INC RDO TRUCK CENT ERS RINGD A! L AM BULANCE INC RO BER T R SCHRO EDER CO ST INC SCHIAKE/SA!RAH SOOTT HIO FLAND OONSTRUCTIO N INC SEC RE T A!RY O F STATE SIGNWO RIKS S IGN S & BA!NN EIRS LLC SIM ENGAARDfPAUL SNA P-ON INDUSTRIAL SONMOR/LOGA!N D & JASMIN E R ST A!PL ES 13 USIN ESS CIR EDIT STIEINS INC STIEVE'S SAN ITATIO N INC STO EL IRIVES LL P STIRAND AC E HARDWA!RE STIR EICH EIRS STIRUCTURA L M\A.TERIA LS INC SU MM IT FOOD SERVI CE,, LLC SWED BE RG NURSE RY THI S W EE KS SHO PP ING NEVVS THOMSO REUT ERS -WEST THRI FTY · H ITIE PiHA.R M!AiCY THU MPiEIR O NO THYSS E NKIRU PP ELE VATOR CO RIPO RA TI TSCH IDA/C!RAIG TIN EIE TON REF RIGERATION , INC UND ERWOOD Q'UI K STOP V ERGAS HA RDWAR E VICTOR LU NDEEN CO MPANY W A!D ENA ASPHIAL T I NC W ALLWORK TRUCK CENTER WASII--IIN GTO N CO SH ERI F IP'S O FFII CE WAY E'S TOOL W AGON WESTM O R INDUSTR IES LLC W IEElE/J EFFIREY ,JON F inal Tota l: Page 3 of4 Board of Commissioners Meeting Minutes October 13, 2020 (Exhibit A) Amou nt H ,1I67.95 300 .00 11619'.87 260 .00 gg,_85 46 .78 1,262 .59 1150 .00 1177.24 980 .00 6,,1119.911 437 .40 3,500 .00 1,950 .00 9 ,280 .00 1120 .00 300 .00 79 .5 8 277.38 650 .00 324 .13 1.,264 .36 11,377 .911 2 ,328 .00 25.98 957.53 1.,750 .00 8,615 .67 960 .00 55.44 1,8Hl .22 771 .22 261 .60 2,061 .54 73.611 1, 1140 .95 276 .00 34 .92 1150 .96 6.,29'2 .00 5'6 .25 55 .00 1103.00 33.5.78 300 .00 2 84,72.6 • .33 Board of Commissioners Meeting Minutes October 13, 2020 (Exhibit A) Ve ndor Name AMAZON CAPITAL SERVIC ES IN C BE SBMlA NI KA RJE N ELLIENSON/MATTII E ERICKSO NUMON IQU E FRUSTOUAN NIE GIEO RGESON fAN TH ONY GIBBS/AN N GUCIKIA MiY JESS ERI LIE AH KO :E HLIEIR-TAB ERiY/A NNA MAR IE LAKE RE GION IH EA L T HCA RE LEIGHliO BROADCAS TINGJD L LEWIS/JO O I L iYSN E CONSU LTII NG & COUNS ELING, LL C MC KE SSON MEDICAL -SURG ICA L NORTON PRINTING CO OFFICE DEPOT OTTER TA IL CO SIH ERIFIF SANO IF I PASTEUR INC SIGNWO RIKS S IGNS & BANN ERS LL:C SO ICU , LLC V ERIZO WI R5LIE SS Fina l Tota l: Ve nd or Name AMAZO N CA PITAL SERVIC ES IN C 000:PER'S OFFIC E SUPPLY INC IND BPiE NDElNT CON T RACT SERVIC ES Of LAK ES COU NTRiY SERVI CE CO O'P MACPO MIDWEST MON ITORING & SUIRV EILANC E MN DEP T OF Hl.lMAN SERVICES OTTER TAIL CO ATT ORN EY'S OFFIC E OTTER TAIL CO SIH ERIFIF PO TT ER/TARA QUA LI TY TOYO TA ROTIERING/DEVORA V ERIZO WI RElLIE SS VICTOR LU NDEE N CO MPANY WES T CIE NTRA.L RJE G JUVEN ILE CTR Fina l Total: Page 4 of4 A mo'Unt 1184 .4 0 1.73 2 0 8 .15 46 .00 0 .5 8 144 .33 5.76 1116 .27 4 .60 54 .05 667 .67 35-8 .00 43 .70 50 0.0 0 45-8 .74 935 .0 0 11Hl .64 256 .00 3,055 .36 300 .00 1,544 .2 0 6 96 .6 0 9 699.78 Amou nt 4 ,048.38 2,249 .49 75-8 .33 23,546.32 80 .00 t ,494 .00 743._05 5.,778 .75 1182 .2 0 45 .00 667 .5 11 11 .5 0 1,772 .55 788 .65 57 ,606 .00 !Ml ,771.73