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Home My WebLink AboutBoard of Commissioners - Minutes - 10/06/2020 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS OTTERTAIL COU NTY· MINNESOTA Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN October 6, 2020 8 :30a.m . Call to Order The Otter Tail County Board of Commissioners convened at 8:32 a.m. Tuesday, October 6, 2020 , at the Government Services Center in Fergus Falls, MN . Commissioners Lee Rogness , Chair; Betty Murphy, Vice-Chair ; John Lindquist, and Wayne Johnson were present in the room . Commissioner Huebsch was present via WebEx . The meeting was held via Webex and was available to the public via livestream due to the health pandemic and declared emergency in accordance with Minn . Stat. Sec. 13D.021 Subd . 1 (1 ). Approval of Agenda Chair Rogness called for approval of the Board Agenda . Motion by Lindquist, second by Murphy to approve the Board of Commissioners ' agenda of October 6, 2020 with the following amendments : Removal of Item #5 -2020 Child Welfare Exemplary Service Award Addition: Request for Penalty Abatement Addition : Resolution Accepting State of Minnesota COVID-19 Housing Assistance Program Grant Award After discussion, the motion to approve the agenda as amended passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Consent Agenda Motion by Johnson, second by Murphy to approve the consent agenda items as follows : 1. September 29, 2020 Board of Commissioners' Meeting Minutes 2. Warrants /Bills for October 6, 2020 (Exhibit A) 3. Issuance of a Tobacco License to DG Retail dba Dollar General Store# 15647 -Battle Lake , MN 4. Issuance of a Tobacco License to DG Retail dba Dollar General Store# 17996 -Henning, MN 5. Issuance of a Tobacco License to DG Retail dba Dollar General Store# 21009 -Ottertail, MN 6. Issuance of a Tobacco License to City of Battle Lake dba Battle Lake Municipal Liquor Store - Battle Lake , MN 7. Request for Approval of Final Payment to Allied Blacktop Company for C.P. 20:CS, County Wide Crack Sealing Project 8. Request for Approval of Final Payment to Central Specialties, Inc. for Shouldering Material, Shoulder Base Aggregate Class 1 project. After discussion, the motion to approve the consent agenda passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness YEA X X X X X Page 1 of9 NAY ABSENT ABSTAIN Approval of Preliminary Plat Board of Commissioners Meeting Minutes October 6, 2020 Motion by Johnson, second by Lindquist to approve the revised Preliminary Plat titled "Windmill Hill Second Addition", consisting of 5 single family residential non-riparian lots as presented by the Land & Resource Director. After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness YEA X X X X X NAY Extension of Final Plat ABSENT ABSTAIN Motion by Johnson, second by Murphy to grant a one-year extension on the filing of a Plat titled "Arvig Acres " as requested by Compass Consultants Inc. on behalf of property owners Allen & Carmen Arvig eta I and Michelle Arvig Biederman . The extension will expire November 2021. After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X DONATION OF USED POLICE EQUIPMENT TO LOCAL LAW ENFORCEMENT AND FIRE DEPARTMENTS Otter Tail County Resolution No. 2020 -70 WHEREAS, The Otter Tail County Sheriff's Office requests to donate used Police Style equipment to organizations within the County to include local Police Departments and Fire Departments for official use; and WHEREAS, Minnesota Statute 465.03 requires a county to adopt via resolution in order to donate real or personal property; and WHEREAS,_it is requested to donate the following items: 1-Liberty Lightbar to the Pelican Rapids Fire Department NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above described resolution to donate the above items to local agencies. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Lindquist and, after discussion thereof and upon vote being taken thereon, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Page 2 of9 Board of Commissioners Meeting Minutes October 6, 2020 Adopted this 6th day of October 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _ By : ________________ _ Leland R. Rogness, Board of Commissioners Chair Attest ______________ _ Nicole Hansen, Clerk Request for Public Hearing Regarding Unmanned Aerial Vehicles Motion by Lindquist, second by Murphy to hold a Public Hearing on November 17, 2020 at 10 :00 a.m . at the Government Services Center in Fergus Falls , MN to provide the public with an opportunity to comment on the purchase or uses of Unmanned Aerial Vehicles (Drones). After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Recess & Reconvene At 8:56 a.m ., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:05 a.m . Property for Sale by the State of MN Motion by Johnson, second by Murphy to forgo the opportunity to purchase state owned property (Parcel No . 52000990361001) prior to offering for public sale . After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Penalty Forgiveness Motion by Huebsch, second by Murphy to approve the forgiveness of penalty for payable years 2019 and 2020 in the amount of $580.77 to Vicki L. Sazama due to a death. Ms. Sazama will remain responsible for payable years 2017 and 2018 as those years did not meet the requirements of the Otter Tail County Policy for penalty forgiveness. After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X CSAH 41 Bridge County Engineer Charles Grotte provided a brief update to the Board regarding the bridge on CSAH 41 and reported that the bridge is planned to reopen in the next couple of weeks . Page 3 of9 CSAH 34 Reconstruction Board of Commissioners Meeting Minutes October 6, 2020 County Engineer Charles Grotte provided a brief update to the Board regarding the CSAH 34 project. Bid opening for CSAH 34 as well as the trail paving project is scheduled for November 4, 2020. Submittal of Nelson Lake Outlet Environmental Assessment Worksheet (EAW) Motion by Murphy, second by Lindquist to submit the Nelson Lake Outlet EAW to the Environmental Quality Board (EQB) for publication and comment. After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Long Range Strategic Plan Public Works Director Rick West provided a brief update regarding the Otter Tail County Long Range Strategic Plan. The Board plans to hold a Public Hearing to allow for public comment on the plan and the draft document will be reviewed with the Board during a working session following the October 13, 2020 meeting. Single Family Property Tax Abatement Program Motion by Huebsch, second by Johnson to hold a bi-monthly Public Hearing regarding the Single-Family Property Tax Rebate Program beginning December 2020. The Public Hearings will be held regularly at 10:00 a.m. on the first regularly scheduled Board meeting during the even months. After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Motion by Murphy, second by Lindquist to amend the Property Tax Abatement Program guidelines to authorize administrative approval of applications to allow projects to proceed . After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Motion by Johnson, second by Lindquist to hold the December 9th Public Hearing regarding the Single-Family Property Tax Rebate program at 2:00 p.m. at the Government Services Center in Fergus Falls, MN due to the first regular scheduled meeting in December beginning at 12:00 p.m . After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness YEA X X X X X NAY ABSENT ABSTAIN Page 4 of9 Board of Commissioners Meeting Minutes October 6, 2020 Amended Northstar Lease Motion by Johnson, second by Murphy to authorize appropriate County Officials' signatures to execute the amended contract between Otter Tail County and Northstar Behavioral Health. After discussion , the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness YEA X X X X X NAY Public Health Update ABSENT ABSTAIN Public Health Director Jody Lien reported that Minnesota has 104,799 lab confirmed cases, of which 94,416 no longer require isolation, and 2,083 lab confirmed deaths. Otter Tail County has 538 lab confirmed cases of COVID-19 , of which 472 are no longer contagious, and six (6) COVID-19 related deaths. For more detailed information regarding Otter Tail County COVID-19 data , visit https://ottertailcountymn.us/content-page/covid-19-health-information/. Ms. Lien expressed concerns regarding the increased median age of those who have been infected and the stable positivity rate for the county. Concerns were also expressed regarding the cost and shortage of testing and the Board suggested the use of CARES dollars to assist. Countywide Emergency Operations Center (EOCl Emergency Management Director Patrick Waletzko provided a brief update to the Board regarding the Countywide EOC. The EOC continues to identify next steps for businesses , schools as well as the general population and are focused on internal continuity operations to assist departments in continuing services to the public. Concerns were expressed regarding the financial stability of hospitals and clinics and the use of CARES dollars to assist was briefly discussed . Business Community Community Development Director Amy Baldwin provided a brief update to the Board regarding the applications that were received from non -profit and small businesses through the Navigating the Road Ahead program . Applications are currently being reviewed and the CDA plans to discuss and provide clarity on applications in question at the October 7, 2020 meeting . Internal Operations and County Planning County Administrator Nicole Hansen provided a brief update to the Board regarding internal operations and county planning. She expressed concerns regarding the impact on staffing levels Emergency Management Director Patrick Waletzko will provide a Continuity of Operations presentation at a Department Head meeting to remind management to review and update plans, as well as consider how operations might be affected if staff become impacted by COVID-19. RESOLUTION ACCEPTING STATE OF MINNESOTA COVID-19 HOUSING ASSISTANCE PROGRAM GRANT AWARD; AUTHORIZING BOARD CHAIR AND COUNTY ADMINISTRATOR TO EXECUTE GRANT AGREEMENT Otter Tail County Resolution No. 2020 -71 WHEREAS , Otter Tail County (the "County") submitted a COVID-19 Housing Assistance Program application the Minnesota Housing Finance Agency ("Minnesota Housing ") on Thursday, July 16, 2020 (the "Application "); and WHEREAS, on September 29 , 2020, Minnesota Housing selected the Application for funding in the amount of $920 ,000; and WHEREAS, Minnesota Housing has transmitted a contract entitled the "State of Minnesota Grant Contract Agreement COVID-19 Housing Assistance Program" (the "Grant Contract Agreement") to the Deputy County Administrator; and WHEREAS, the county contract administration guidelines require the signature of the Chair of the County Board of Commissioners and the County Administrator for grant agreements. Page 5 of9 Board of Commissioners Meeting Minutes October 6, 2020 Resolution Providing for the Sale of $3,675,000 General Obligation Refunding Bonds, Series 20208 Otter Tail County Resolution No. 2020 -73 WHEREAS, the Board of Commissioners of the Otter Tail County, Minnesota has heretofore determined that it is necessary and expedient to issue the County's $3,675,000 General Obligation Refunding Bonds, Series 2020B (the "Bonds"), to execute a current refunding of the 2022 to 2025 maturities of its General Obligation Bonds, Series 2012A dated January 6, 2012 ; and WHEREAS, the County has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475 .60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Otter Tail County, Minnesota, as follows: 1.Authorization; Findings. The Board of Commissioners hereby authorizes Ehlers to assist the County for the sale of the Bonds. 2.Meeting; Proposal Opening. The Board of Commissioners shall meet at _____ on November 24, 2020, for the purpose of considering proposals for and awarding the sale of the Bonds. 3.Official Statement. In connection with said sale, the officers or employees of the County are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the County upon its completion. Upon the motion of Johnson, seconded by Murphy and after discussion, the above resolution passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness Adopted this 6th day of October 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS YEA X X X X X By: _______________ _ Leland R. Rogness, Board of Commissioners Chair NAY ABSENT ABSTAIN Dated ______________ _ Attest ______________ _ Nicole Hansen, Clerk Request for Public Hearing Regarding PLMSWA Bonding Motion by Lindquist, second by Johnson to hold a Public Hearing regarding the issuance of general obligation bonds for Prairie Lakes Municipal Solid Waste Authority (PLMSWA). The hearing is scheduled on October 27, 2020 at 10 :00 a.m . at the Government Services Center in Fergus Falls, MN . After discussion, the motion passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness YEA X X X X X NAY ABSENT ABSTAIN Page 8 of9 Board of Commissioners Meeting Minutes October 6, 2020 Adjournment At 12 :07 p .m ., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned . The next regular Board meeting is scheduled at 8:30 a.m . on Tuesday, October 13 , 2020 and will be available to the public via live stream . OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _ By : ________________ _ Attest ______________ _ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen , Clerk Page 9 of9 V e ndor Name ALEXANDR IA TE CH & OOMMI OOLLIEG'E ALLE N'S AUTO B ODY & TOWING AMAZON CAPITAL SIEIRVIC ES I C AMOR EXCAVATING BARLAGIE -LILL EJMD Nt MIYA B E CKLU ID OIL INC B E N HO LZE R U LII M ITED WAT E R LILC BEYER BODY SHOP INC BRAlVOLDIJONAT HON BRAUN I TIERTEC OORPORAT IO BU EJ LO WIDAVID CARR'S T RIEIE SIEIRV IC E I NC C EJLIL EB R IT E USA INC C 5 NTRl\L LAKES SE A RCH & R ESCU E C 5 NTRAL SPE OIA LTIE S INC CITI Z EN 'S ADVOCAT E 000:E 4 SE RV ICE S INC OOMM ISSIONIER OF TIRANSPO RTATI OONCE PT CAT ER ING OOOPE R'S O FFI C E S UPPLY INC D & T V EJNT UIRES L LC DANZIE IS 5Nf LILOYD E DWARD CARLSO POS,T 283 E GG E CONST RIUC T IO INC ELDIR IDGEfTRACY E NVIRO NMIENTAL S ENTRY PR OTE CTIO E R IC'S ODD JOBS PLUS L LC FARNAM'S G ENU INE PA RTS INC RI OLA R T E CHNOLOG IES I ,C FOR Ml OOMMU !CATIONS COM PANY FIIRA.lE E-V E RGi\S FORUM G & RCONT RO LS INC GALLAGHIEIR B E E FIT S E RV ICE S INC G EWE!TLICKE R HAWES S EPTIC TANK P UMPING LILC HOUSTON ENGIN EER ING INC IN NOVAT IVE OFACIE SOLUT IONS .J _ . N IXON OONSUL T l G ,JAKE'S JOHNS L LC .JE NS'E N/J A Y .JOHNSON CONTROLS .JO ES LAW O FFICE Page 1 of2 Board of Commissioners Meeting Minutes October 6, 2020 (Exhibit A) Amo u nt 1,692 .5 0 239'.70 1100 .32 1.,8 00.00 1169.13 1,3 31.60 20 .00 855.00 1178 .4 2 12 ,627.00 1142.0 2 10 ,908.65 3 ,900.00 1150 .00 14,587 .25 579.78 1,1158 .32 7 ,813.4 8 292 .50 41 1 .19 275 .00 1188.60 200 .00 500 .00 1120 .17 10,287 .80 1,681 .'95 1173.17 4 ,400 .00 1150 .00 554 .40 456.63 400.00 1106 .38 90.00 48 .,893 .10 1130 .38 3,500 .00 940.00 400.00 1.,200.00 450 .00 Board of Commissioners Meeting Minutes October 6, 2020 (Exhibit A) V e ndor Nam e KRESS {J EFF LAKES COUNTRY TOWING LARIRY OTT INC TRUC S BRVIC E LITT LE BEAR TOWING LO E/JDO R IS LU B llZ/KEL VI M-R S IG COMPANY INC. MARCO INC ST L!OU IS MARCO T ECf-1 OL!OG IES L LC MART f-lAL ERiTERBNC E MCIT MEIS/DALE MIDWEEK INC/THE MIDWEST TREE & MAI NTENANCE INC MILLER/JACOB MUCliOWf GREGORY NATURES GARD EN . ORLD N EIN YORK M ILLS DISPATCH! NEWMAN PA INTING INC NORT f-l lERN LAUN DRY SYSTEMS OTTER TAIL CO T REAS U R BR OTTER TAI L T IRE INC OTTER TAIL BAKERY OTTER TA IL TRUCKI G INC PEMBERTON LAW, PLLP PETE'S A MOOO PETERSONJ:J OH PETERSON/KP.D E N PIT NEY BOWES PRO AG FARMBR S CO OP R DO EQU IPMENT CO R ED DOT PEST CONllROL R EN T AL STORETTH E ROLLIE/!NILLIAM SALA T I-I IB KBLV IN SELAND'S AB BEY F LOORING C EN T E R STE INS INC STRUCTU RAL MAT E R IA LS INC TODD/DAVID TOSHIBA FINANCIAL SERV IC ES V ALLE Y WATER RE SCU E V AUGI-I A UTO & MARIN E CO V EOLIA ENVIRO M EN TA L SERV IC ES V I ING GARAGE 000:R COMPANY INC W ISKOW/M ICIHA 5L Fina I Tota I: Page 2 of2 Amo unt 1132 .25 450 .00 500.00 3m.oo 50 .02 250 .00 2 ,1126 .35 1167.96 1,61 1.40 358 .411 2D9'.00 15 .00 55 .44 1,740 .00 1140 .30 33.93 1,337 .70 579.78 800.00 531.04 578 .43 854 .42 43.50 12,955.84 261.00 350 .00 1135.0 11 11Q9·.25 1,400 .94 38 .06 49.49 302 .00 940 .00 1197 .80 1106.38 3,747 .36 2,838 .89 1100 .00 250 .00 633.35 1150 .00 619'.04 13,543 .011 288 .17 90 .28 1 5 665.2 4