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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/29/2020 OTTERTAIL COU NTY· MINNESOTA MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN September 29, 2020 8 :30a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:32 a.m . Tuesday, September 29 , 2020, at the Government Services Center in Fergus Falls, MN . Commissioners Lee Rogness, Chair; Betty Murphy, Vice-Chair; John Lindquist, Wayne Johnson, and Doug Huebsch were present in the room. The meeting was held via Webex and was available to the public via livestream due to the health pandemic and declared emergency in accordance with Minn. Stat . Sec. 13D.021 Subd . 1 (1 ). Approval of Agenda Chair Rogness called for approval of the Board Agenda. Motion by Johnson, second by Murphy and unanimously carried to approve the Board of Commissioners ' agenda of September 29, 2020 with the following addition : AMC Annual Conference /Board date change Time revision to November 1 ?'h Board meeting Finance Committee -HRA Finance Consultant Public meeting regarding the Great River Energy Line held by the Minnesota Public Utilities Commission Consent Agenda Motion by Lindquist, second by Huebsch and unanimously carried to approve the amended consent agenda items as follows: 1. September 22, 2020 Board of Commissioners' Meeting Minutes 2. Warrants /Bills for September 29, 2020 (Exhibit A) 3. Issuance of a 2021 Tobacco License to Steven Olson dba Elizabeth General Store. 4 . Issuance of a 2021 Tobacco License to Raymond Rogers dba Big Chief Inc. 5. Issuance of a 2021 Tobacco License to Josie Norgren dba Hillbillies Vittles and Brew . Otter Tail County Resolution -to Authorize Signatory on behalf of Otter Tail County for the Minnesota Department of Human Services County Grant Contracts for Adult Mental Health Initiative and Community Support Program funding Otter Tail County Resolution No. 2020 -66 Whereas, the State of Minnesota, acting through its Department of Human Services , Behavioral Health Division ("State "), pursuant to Minnesota Statutes, section 256 .01 , subdivision 2(a)(6) and 245.461 to 245.486 (the "Minnesota Comprehensive Adult Mental Health Act"), has authority to enter into contracts for the following services : create and ensure a unified , accountable, and comprehensive adult mental health system with services administered under Adult Mental Health Initiative and /or Community Support Program funding; and Whereas, Otter Tail County Human Services (County) is the fiscal host for the Becker/Clay /Otter Tail /Wilkin (BCOW) Adult Mental Health Initiative (AMHI) and a grantee of Community Support Program (CSP) funding; and Whereas, the contract requires signatory authority and the contracts must be completed through digital signature with the State . THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners authorizes Deb Sjostrom, Otter Tail County Human Services Director to sign on behalf of the County. The motion for adoption of the foregoing Resolution was made by Huebsch and duly seconded by Murphy and upon vote being taken thereon, passed unanimously. Page 1 of6 Adopted this 29 th day of September 2020 . OTTER TAIL COUNTY BOARD OF COMMISSIONERS By : ________________ _ Leland R. Rogness, Board of Commissioners Chair Board of Commissioners Meeting Minutes September 29, 2020 Dated ______________ _ Attest. _______________ _ Nicole Hansen, Clerk Market Price for the Solid Waste Management Tax Otter Tail County Resolution No. 2020 -67 WHEREAS , the solid waste management tax requires political subdivisions to identify by resolution a market price if the political subdivision : Subsidizes the cost of service at a facility; and WHEREAS , the political subdivision will be liable for the solid waste management tax based only on the market price amount identified through this resolution ; and WHEREAS , the market price is identified in state statutes as the "lowest price available in the area"; and WHEREAS , Otter Tail County has performed research to identify the lowest price available in the area . THEREFORE, the county of Otter Tail declares a market price of $69.93 per ton for a facility, based on a tipping fee amount of $39 .29 per ton at the Dakota Landfill and an additional contracted transportation cost of $30 .64 per ton . The motion for the adoption of the foregoing resolution was introduced by Commissioner Huebsch, duly seconded by Commissioner Johnson , and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted this 29 th day of September 2020 . OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated _______________ _ By : ________________ _ Attest _______________ _ Leland R. Rogness , Board of Commissioners Chair Nicole Han sen, Clerk Transfer Station -Recommendation for Award Motion by Johnson , second by Lindquist and unanimously carried to award the Fergus Falls transfer station site grading and storm drainage project to the lowest bidder, Mark Lee Excavating , Inc., Alexandria, MN, in the amount of $589,568 .00 as recommended by the County Solid Waste Director. DWI Court Grant Motion by Murphy, second by Lindquist and unanimously carried to authorize appropriate County Officials ' signatures to execute the agreement between Otter Tail County and the State of Minnesota, acting through its agent Seventh Judicial District, Otter Tail County DWI Treatment Court, to establish cooperative procedures for the implementation and effective operation of the DWI Court program. Correctional Fee Schedule Motion by Johnson, second by Murphy and unanimously carried to approve the amended Otter Tail County Probation Correctional fee schedule as presented by the Probation Director. The new rates are effective September 29, 2020 . Long -Range Strategic Planning Public Works Director Rick West provided a brief update to the Board regard i ng the Long-Range Strategic Plan for Otter Tail County. The Plan Review Committee will hold a final meeting on September 30, 2020 and a Public Hearing is anticipated for late October or early November. Page 2 of6 Payable 2021 Payable 2020 Percent Gross County Property Tax Levy (Non Debt) - 44,168,601 43,329,837 1.94% Gross Debt Levy - Master Facility Plan Bonds - 2012A 718,043 555,968 29.15% Ottertail Operations Center Bonds 506,730 389,919 29.96% Highway Bonds - 2019A 241,553 184,133 31.18% Jail/Elevator Project - 2017A 161,963 128,135 26.40% Total Gross County Property Tax Levy 45,796,890 44,587,992 2.71% County Program Aid (Certified) 2,361,293 2,295,056 2.89% Net County Property Tax Levy - 43,435,597 42,292,936 2.70% Gross/Net Lake Improvement District Levies - Pelican Group of Lakes 130,000 130,000 0.00% Pine Lakes 39,646 44,282 -10.47% Little McDonald, Kerbs & Paul 98,000 113,000 -13.27% Big McDonald 3,500 7,000 -50.00% South Turtle 15,000 0 #DIV/0! Total Net County Levy Including Lake Improvement Districts - 43,721,743 42,587,218 2.66% Special Taxing District Levy - Otter Tail County CDA 541,800 541,800 0.00% Otter Tail County HRA 871,000 650,000 34.00% Proposed Total Net Property Tax Levy 45,134,543 43,779,018 3.10% RECAP - County Only (Includes Library)- Gross Tax Levy (Total) 45,796,890 44,587,992 2.71% County Program Aid 2,361,293 2,295,056 2.89% Net Tax Levy (Total) 43,435,597 42,292,936 2.70% County, Lake Improvement Districts, CDA and HRA - Gross Tax Levy (Total) 47,495,836 46,074,074 3.09% County Program Aid 2,361,293 2,295,056 2.89% Net Tax Levy (Total) 45,134,543 43,779,018 3.10% Board of Commissioners Meeting Minutes September 29, 2020 Adoption of Preliminary Budget and Levy Otter Tail County Resolution No. 2020 -68 Proposed 2021 Budget and Net Property Tax Levy for Payable 2021 - Page 3 of6 Board of Commissioners Meeting Minutes September 29, 2020 After discussion and consideration , a motion was offered by Johnson, seconded by Huebsch and unanimously carried to adopt the following Resolution : WHEREAS , on or before September 30, 2020 Otter Tail County must adopt a Proposed Budget for Fiscal /Calendar Year 2021 and must adopt and certify a proposed net property tax levy for Payable Year 2021 ; and WHEREAS , the Otter Tail County Auditor-Treasurer's office has accumulated the Departmental and outside agency requests ; and WHEREAS , the Otter Tail County Finance Committee has met to discuss and review in general terms levy and budgetary guidelines, as well as the proposed department budgets and various agency requests ; and WHEREAS , the Otter Tail County Finance Committee will complete additional review and discussion , as needed and required , of the 2021 proposed tax levy and budget prior to final adoption on December 15, 2020 . NOW THEREFORE BE IT RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota , that The amount of $45,796,890 be adopted as Otter Tail County's Proposed Gross Property Tax Levy for the Payable Year 2021 representing a 2.71 % increase from the Gross Property Tax Levy for the Payable Year 2020, and that the amount of $43,435,597 be adopted as Otter Tail County's Proposed Net Property Tax Levy for the Payable Year 2021 representing a 2.70 % increase over the Net Property Tax Levy for the Payable Year 2020, and that The amount of $286,146 be adopted by Otter Tail County as the Proposed Lake Improvement District Property Tax Levies for the Payable Year 2021, representing a 2.76 % decrease from the Lake Improvement District Property Tax Levies as adopted by Otter Tail County for the Payable Year 2020 , and that The amount of $871 ,000 be adopted by Otter Tail County as the Proposed Otter Tail County HRA Special District Property Tax Levy for the Payable Year 2021 , representing a 34 .00 % increase from the Property Tax Levy as adopted by Otter Tail County for the Payable Year 2020, and that The amount of $541 ,800 be adopted by Otter Tail County as the Proposed Otter Tail County CDA levy as authorized under the housing and redevelopment authority statutes representing a 0.00 % increase from the Property Tax Levy as adopted by Otter Tail County for the Payable Year 2020. BE IT FURTHER RESOLVED that the amount of $125,000,000 (includes inter-fund transfers) be adopted as Otter Tail County's Proposed Budget for the General Fund, for the Budgeted Special Revenue Funds and for the Budgeted Debt Service Funds for the Fiscal /Calendar Year 2021 (Expenditures/Transfers/Other Uses). Adopted this 29 th day of September 2020 . OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _ By : ________________ _ Attest. _______________ _ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Public Hearing Regarding Budget and Levy Motion by Huebsch , second by Lindquist and unanimously carried to hold a Public Hearing regarding Truth in Taxation on December 9, 2020 at 6:00 p .m . at the Government Services Center in Fergus Falls, MN . TIF District Modification 30-Day Notice Motion by Huebsch , second by Johnson and unanimously carried to authorize the Chair of the Otter Tail County Board of Commissioners and the County Board Clerk to sign the Otter Tail County Statement Waiving the 30-Day Notice requirement for the Review of Fiscal Impacts for the proposed establishment of Tax Increment Financing District No . 2-42, a redevelopment district, to assist in the development of a mixed-use/ first level commercial facility of 9,900-10, 166 square feet with 43-52 apartment units above and underground parking below with plans for additional development within the District in the City, to be considered by the Perham City Council on October 12, 2020 . Public Hearing Regarding Ditch 45 Motion by Johnson, second by Lindquist and unanimously carried to hold a Public Hearing regarding Ditch 45 on November 30, 2020 at 7:00 p.m. at the Prairie Event Center in Parkers Prairie, MN . Page 4 of6 https://ottertailcountymn.us/content-page/covid-19-health-information/. Board of Commissioners Meeting Minutes September 29, 2020 RESOLUTION AUTHORIZING AND DIRECTING THE STUDY OF POSSIBLE AMENDMENT OF OTTERT TAIL COUNTY'S SHORELAND MANAGEMENT ORDINANCE RELATING TO THE REGULATION OF NON-DWELLING PLANNED UNIT DEVELOPMENTS WITHIN OTTER TAIL COUNTY Otter Tail County Resolution No. 2020 -69 WHEREAS , Otter Tail County has an ordinance regulating planned unit developments for dwelling units; and WHEREAS, the Shoreland Management Ordinance has been in place since October 15, 1971 with no amendments thereto since January 15 , 2017; and WHEREAS , the Otter Tail County Shoreland Ordinance regulates the development of dwelling units, but not non-dwelling planned unit developments; and WHEREAS , the Otter Tail County Board of Commissioners believes it would be in the public interest to determine whether given the passage of time, change in circumstances, and changes in pertinent law that have or may have occurred since the Otter Tail County Shoreland Ordinance was originally passed to study whether it should be amended, extended , or added to in any way in order to better protect the public health, safety County Planning Commission has responsibility for reviewing amendments to official controls within the County and welfare, and the land and water resources of the County. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS : 1. The Otter Tail County Board of Commissioners are hereby directed and authorized to begin studying the County's current official controls and plans that relate to planned unit developments for non-dwellings, or any other changes to those ordinances would be necessary or desirable in order to protect the public health, safety and welfare in Otter Tail County. 2. The Otter Tail County Planning Commission is directed to consider and determine the most appropriate means of conducting the study, including the necessity and desirability of contracting with outside consultants or experts in order to assist in this process. The motion for adoption of the foregoing Resolution was made by Lindquist and duly seconded by Johnson and upon vote being taken thereon, passed unanimously. Adopted this 29 th day of September 2020 . OTTER TAIL COUNTY BOARD OF COMMISSIONERS By : ________________ _ Leland R. Rogness, Board of Commissioners Chair Adjournment Dated ______________ _ Attest. ______________ _ Nicole Hansen, Clerk At 11 :10 a.m., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned . The next regular Board meeting is scheduled at 8:30 a.m . on Tuesday, October 6, 2020 and will be available to the public via live stream . OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _ By : ________________ _ Attest. ______________ _ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk Page 6 of6 Board of Commissioners Meeting Minutes September 29, 2020 (Exhibit A) V e11 dor Na me• A -1 LOCK & KEY ULC MA REC YC NG LL C 911 I C Y RECYC NG C_NTB R T RAINl NG &. TAC CS LLC AMB R I RIDE SERV IC-ES [ C APEX B Gl N E:ERI NG GRO [NC Ammm · 7AD 700 D 7,803.2 1,800.BD 9:3 _72 U 517 .. 4, m 1-1 3 44.,925..3 l:l · 2 _!9 1 125_16 271-35 0 17 .714.26 B UILD B RS F[RST SOURCE 832.57 C EAN P I CLEAN S\f!IEEP COMMERC . SE! 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