HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/04/2020
OTTERTAIL
COU NTY· MINNESOTA
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
August 4, 2020
8:30a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 8 :32 a.m. Tuesday, August 4, 2020, at the Government
Services Center in Fergus Falls, MN. Commissioners Lee Rogness, Chair; Betty Murphy, Vice-Chair; John Lindquist, Wayne
Johnson, and Doug Huebsch were present in the room. The meeting was held via GoToMeeting and was available to the
public via livestream due to the health pandemic and declared emergency in accordance with Minn. Stat. Sec. 13D.021
Subd . 1(1).
Approval of Agenda
Chair Rogness called for approval of the Board Agenda. Motion by Johnson, second by Murphy and unanimously carried
to approve the Board of Commissioners' agenda of August 4, 2020 with the following additions:
Resolution accepting donation to support I-LIDS for AIS Prevention
COVID-19 Housing Assistance Program
Discussion regarding Prairie Lakes Municipal Solid Waste Authority and MCIT
Public Works Committee -Lake Street (Sanden summons & complaint vs. Tysdals & township)
Consent Agenda
Motion by Lindquist, second by Murphy and unanimously carried to approve the Consent Agenda items as follows:
1. July 28, 2020 Board of Commissioners' Meeting Minutes
2 . Warrants/Bills for August 4, 2020 (Exhibit A)
3. Approval of an On-Sale 3.2 Malt Liquor License for Lakes Inn LLC, and
4. Approval of an On-Sale Wine License for Lakes Inn, LLC
Approval of Final Payment to the City of Dalton
Motion by Lindquist, second by Huebsch and unanimously carried to table the approval of final payment to the city of
Dalton until a later date due to concerns regarding the incompletion of the project.
West Central Regional Juvenile Center Update
Probation Director Michael Schommer provided a brief update to the Board regarding the West Central Regional Juvenile
Center. He reviewed the projected annual cost for 2021 and provided a three year look back on the bed use for Otter Tail
County. Mr. Schommer reported a reduction from 2020 due to the utilization of a different approach and anticipates
stable numbers following COVID-19 due to significant programmatic changes within the department.
ACCEPTING DEDICATED DONATION TO SUPPORT I-LIDS
FOR AQUATIC INVASIVE SPECIES PREVENTION
Otter Tail County Resolution No. 2020 -55
WHEREAS, the Pickerel Lake Improvement Association has offered to donate funds in the amount of eight thousand five
hundred ($8,500.00) to the County of Otter Tail on behalf of the Land & Resource Office to assist in the acquisition of an
Internet Landing Installed Device Sensor (I-LIDS); and
WHEREAS, Minnesota Statute §465.03 requires the County to accept the gift by resolution expressed in terms prescribed
by the donor in full; and
WHEREAS, the acceptance of the funds in accordance with the donor's terms is in the best interest of the County of Otter
Tail.
Page 1 of4
Board of Commissioners' Meeting Minutes
August 4, 2020
NOW , THEREFORE , BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described
funds from the Pickerel Lake Improvement Association and extends its grateful appreciation .
Upon the motion of Commissioner Murphy, seconded by Commissioner Johnson, and after discussion and upon a vote
being taken thereon, the above resolution was adopted unanimously.
Adopted this 4th day of August 2020.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ______________ _
By: _______________ _ Attest: _______________ _
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
COVID-19 Housing Assistance Program
Motion by Lindquist, second by Johnson and unanimously carried to authorize appropriate County Officials' signatures
to execute an agreement for an additional $1 million through the COVID-19 MN Housing Assistance Program should
Otter Tail County be awarded. The Housing and Redevelopment Authority applied for the grant on behalf of Otter Tail
County and an announcement for selection is anticipated August 10 , 2020 .
Minnesota Counties Intergovernmental Trust CMCIT) Letter of Request
Motion by Lindquist, second by Huebsch and unanimously carried to authorize the County Board Chair to sign a letter
on behalf of Otter Tail County, a member of Prairie Lakes Municipal Solid Waste Authority, requesting information from
MCIT regarding insurance coverage for waste energy facilities. Information was requested from MCIT in early June and a
delayed response from MCIT has delayed the county's ability to seek insurance coverage elsewhere.
Jewett and Long Lake High Water Issues
Commissioner Wayne Johnson briefed the Board regarding high water issues on Jewett and Long lakes and plans to
attend a meeting with individuals from both Lakeshore Associations on August 5, 2020 with Public Works Director Rick
West.
Recess & Reconvene
At 9:39 a.m ., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short
break. The Board of Commissioners meeting was reconvened at 9:46 a.m.
Credit Card Purchasing Policy
Motion by Huebsch, second by Johnson and unanimously carried to approve the modified Credit Card Purchasing Policy
as presented by the Assistant Finance Director. The modified policy was presented and approved by the Finance
Committee on July 28 th and the changes were outlined in the document submitted in the Board packet.
Board of Commissioners Meeting Change
Motion by Huebsch, second by Murphy and unanimously carried to move the September 29, 2020 Board of
Commissioners ' meeting to the Government Services Center in Fergus Falls at 8:30 a.m. The was originally scheduled for
7:30 p.m . in Pelican Rapids and has been modified due to the public health pandemic.
COVID-19 Facilities Assessment
Motion by Huebsch , second by Murphy and unanimously carried to approve a post-COVID capital improvement plan for
Otter Tail County facilities. CARES Act funds may be utilized to assist with the cost of services because the assessment will
include ensuring the safety of employees and the public in our buildings, and the plan will be included in the Cares Act
distribution recommendation to the Board.
Recess & Reconvene
At 10 :08 a.m ., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short
break. The Board of Commissioners meeting was reconvened at 10:19 a.m .
Page 2 of4
https://ottertailcountymn.us/content-page/covid-19-
health-information/.
Board of Commissioners' Meeting Minutes
August 4, 2020
Emergency Operations Center (EOC) Update
Emergency Management Director Patrick Waletzko informed the Board that he was invited to present to the AMC Blue
Ribbon Committee regarding COVID -19 preparation response and recovery. Mr. Waletzko reported that the total impacts
from the July 8t h tornadoes are significantly below the financial threshold that determines eligibility for disaster aid.
Business Community
Community Development Director Amy Baldwin briefed the Board regarding the business community and reported that
face shields have been sourced locally and are available to businesses through the online personal protective equipment
store. Regionally, 275 businesses were selected for the small business relief grants through the state and West Central
Initiative is acting as a conduit and is in communication with those who were selected.
Internal Operations and County Planning
County Administrator Nicole Hansen provided a brief update to the Board regarding internal operations and county
planning. Staff continues to navigate employees who have been impacted by COVID-19 and provide guidance and
support.
Adjournment
At 11 :58 a.m., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned . The next regular
Board meeting is scheduled at 8:30 a.m . on Tuesday, August 18 , 2020 and will be available to the public via live stream .
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _
By: _______________ _ Attest _______________ _
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
Page 4 of4
Board of Commissioners' Meeting Minutes
August 4, 2020 (Exhibit A)
Vendor IName
AMAZO CAPIT Al S ERVICES INC
AMER:IPRl[)E S ER V ICES INC
A PEX ENGINEERING GROU P INC
BAR:LAGE-Ll!..!..EMONIMYA
BA TILE LAK!EfCITY O F
BEARINGS&. ORE Of WAD ENA LLP
BOBCAT O f OTTER T L COUNTY
BOllN[) T R EE M ED I CAI.. LLC
BOYE!RI RO[)NEY
B UEJLOWIDAV ID
B UY -NI OR: PAR:TS & S ER:VIC E LL C
CERTlfl E[) A UT O R:EPAIR:
CITIZEN 'S ADV OCAT E
COD E 4 S ERV ICES INC
COLL EG E WAY A UT O
COMMISSIONER OF TRANSPORTATION
ca MMISSIONER OF TRANSPORTATION
COMPA NION AN IMAi.. HOSPITAL
OOORE R:'S O FFIIC E SllPA L Y INC
COV ERTTRACK. GR:OUP IN C
DAHUISAE E!..
DANZEIIS ENILLOY[)
[)J'S DODK SERVIC E
DON OHO/MICHAE L
DRIVEWAY SERVI CE
EILD I ENIHllNTIE R:
EILD R I DGEITRACY
E NV I R:ONMBNT A L S6NlRY PR OTE CTION
F & S CONCRET E PA V IN G INC
F ARNA.M 'S G ENlll N E PARTS INC
FASTENAi.. COMPANY
FERG US FA LLS DA ILY J O U RNA L
FERG US FALLS SCHOOi.. rnsT 544
F ERG US POlNEJR Pl.IM P IN C
FORMA EK/ROBERT
FR:A Z REP RO G RAPH ICS IN C
FR:AZ EE--V ER:GAS FORUM
FR:E D ER I CKJ PH IUP
GALLAGHER B EN EIF IT SERVICES IN C
GALLAGHER 13 EN EFIT SBRVICES IN C
GONT AREKIJONAH
GRAIN G ER: INC
Page 1 of3
Amount
4 13 .09
444 .. 'IO
13,039 .. 90
540.50
3CICl ,74H3
204 .66
SJ.50
423.92
2 19 .00
12'1 .. 90
3,256 .. 97
37. 6
237.48
80.58
376.37
6,0G:'4 .. 44
500 .00
164.74
3'17 .69
600.00
129 .38
224.25
450.00
3'60 .. U
1,666.00
11 0 .98
153.52
13,125.00
6,500.00
19 .98
465 .. '19
1,167.25
2,11 0.79
21lc5 .00
125 .. 93
84.811
94.50
52.33
5,000.00
400.00
85.50
949.74
Ve nd o r Name
G REWEITUCK!ER
G UN DERSO N/GAR Y
Ii & R C-0 STRllCTI ON CO
I-I EX U :A.LEX
HO USTON ENGINEER ING INC
l-lllBER ELECTRIC MOTOR & PUMP REP
INDEPE NDENTfiH E
IN S ECT SHIELD INTERNATI ONAL LILC
INliOXIMET ER S IN C
K.OEP'S S EPTIC LLC
KIRESSfJ EFF
K.UG LER/JOSEPiH I NE
LAKE REGIO N HEALTHCARE
LARRY OTT INC T R UCK SER VI CE
LA RSON/DOU G
LARSONl'SAM U R
LEE ffHO AS
LO E/DORIS
MAJRCO INC ST LOUIS
MARK SAN D & GRA.VEL CO
M~RTHALER/liERENCE
MATHIEW BE NDER & CO PANY INC
MCIT
ME!KALSO N HYDRA.ULICS INC
MID-CENTRAL EQUIPM ENT INC
MILILERIJACOB
MINNESOT A MOTO R C-OMPAN Y
MN DEPT OF IH UMAN S ERVIICES
MN ST ATE A UDITOR
MNCCC LOOKBOX
MOSK!EIHAU
MOT OROLA SOLUTION S I C
MUCHOW/G REGORY
MUNIC PAL SERVI CE CO, INC
NATURES GARD EN WO RL[I
NEW YO R K MILILS [IISPA O H
NEWVIWEl[IARREN
NOVA F IRE PROTECTIO N
NUSS JBENJ.AM I
O LSON 111LE &. EXCAVATING LLC
OTI S ELEV ATO R CO
OTTE R T A IL CO TREASU RER
Page 2 of 3
Board of Commissioners' Meeting Minutes
August 4, 2020 (Exhibit A)
Amount
2 16 .2 11
15-6 .. 98
6,909.48
60.95
9,000.55
598.00
102.00
374 .. 40
575.00
95 .00
15 .23
10!2 .. 93
3,075.97
50 0 .00
505.29
192.06
SS4.88
69.00
rn7.96
84,686.76
552.69
1 ,362.5 11
143.00
354 .. 3
4!7.70
133.40
36.70
25-0 .52
8,630.:50
170.00
14!8 .35
275.00
75.33
350.00
799 .. 7
89.70
528.53
375.00
30 5 .9 11
1 ,237.:50
54!9 .24
2,374.02
Board of Commissioners' Meeting Minutes
August 4, 2020 (Exhibit A)
Vendor INam e
P ARK RLACE T EC HNO L OGI ES
P AW P U BU CATIO NS U ... C BATILE lAKE R
P ERHAM H EAILli H
P EiERSONI CODY
P EiERSONIJO El
P EiERSONI KAD B N
PRAI R IE RE STORAT I O NS IN C
PREC IS E M R M 1...1...C
P RODUCT IV E A L T IE R NATIVES IN C
R IDO EQ U IPMENT CO
R ED DOT PEST CONTRO L
R O LLIEMrl L U AM
SA!...A THE/HUNTER
SA!...A THEJK!E l VI N
SA DA H l!JOHN
SCH WAITTZICH RI ST OPHER
S RF CO NS U I...T I N G GROUP I NC
STEI NS IN C
S1llGMANrRY A N
S UMME RVILL E El.lECT'RilC , INC .
T EC H C H EC K L!...C
TRAN E U.S.I N C
I.J S BANK EQUIIPMEN T F l NA N C E
V A UGHN A UT O &. MAR IN E 00
V OSS LIG HTI N G
W ASTE MANAG EM EN T
W D LA RSON COM PANIES LTD IN C
W EiLA IIII ID BANK ADM IN ISTRATOR
W IDS ETH SM ITH N O L T IN G & ASSOC
W ISKOWfM IC H AJE I...
Z IEG L ER I 4C
Fina II T otal :
Page 3 of 3
Am ount
6 ,16,7 .52
88.80
887.00
11 7 .35
14OJ38
106.38
srn .oo
1 ,000.00
1,532.50
15.96
302.00
159 .28
16,9 .05
98 . .33
38,2 .96
87.98
8,838.68
2,0122 ..8 11
93.15
1 ,373.43
13,8019.28
1 ,240 .00
1 ,483.26
6U9 .02
1297 .00
38 ,730 .25
353.24
50 0.00
14 ,365.00
175.95
126 .95
583,87 5.71