HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/30/2020
OTTERTAIL
COU NTY· MINNESOTA
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 30, 2020
8:30a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, June 30, 2020, at the Government Services
Center in Fergus Falls, MN. Commissioners Lee Rogness, Chair; Betty Murphy, Vice-Chair; John Lindquist, Wayne Johnson,
and Doug Huebsch were present in the room. The meeting was held via Webex Meeting and was available to the public
via livestream due to the health pandemic and declared emergency in accordance with Minn. Stat. Sec. 13D.021 Subd .
1(1).
Approval of Agenda
Chair Rogness called for approval of the Board Agenda. Motion by Johnson, second by Murphy and unanimously carried
to approve the Board of Commissioners' agenda of June 30, 2020 with the following additions:
Regular Agenda : Feedlot Public Meetings
Public Works Committee: Approach Permits
Consent Agenda
Motion by Huebsch, second by Lindquist and unanimously carried to approve the Consent Agenda items as follows:
1. June 16, 2020 Board of Commissioners' Meeting Minutes
2. Warrants/Bills for June 30, 2020 (Exhibit A)
3. Approval of an On/Off-Sale 3.2 Malt Liquor License for Bryan Stetz dba Ye Olde Schoolhouse
Bar and Grill
Child Protection Opioid Epidemic Response Allocation
Human Services Director Deb Sjostrom provided a brief background to the Board regarding funds received to assist with
child protection services related to opioid and drug use. Otter Tail County received a 6-month allocation of $51,951 and
plan to engage in programs offered by the Salvation Army and the Welcome Place to assist families and reduce the
number of out-of-home placements. Anthony Nordan with the Salvation Army provided a brief overview of the Pathway
of Hope program that assists families and builds a better future for children. Dawn Finn with the Welcome Place provided
a brief overview of the Family Development Services program that provides support services to families to help attain
self-sufficiency. Staff plans to hold monthly meetings with the Salvation Army and the Welcome House once a month for
six (6) months to discuss the process and will report back to the Board in December.
Contract with Gallagher
Motion by Huebsch, second by Lindquist and unanimously carried to authorize appropriate County Officials' signatures
to execute the agreement between Otter Tail County and Gallagher Benefit Services, Inc to complete a request for
proposal (RFP) for the county's health insurance benefits.
Greater MN Recycling and Composting Grant Application
Motion by Lindquist, second by Johnson and unanimously carried to authorize the Solid Waste department to submit a
Greater MN Recycling and Composting Grant application to assist with the cost of a front load packet truck and 50
containers for use by Otter Tail, Todd and Wadena Counties to collect agricultural and boat storage film plastic. Solid
Waste has secured support from Todd and Wadena Counties who would share in the capital and operating costs and a
written agreement would be prepared upon award .
Page 1 of 5
Board of Commissioners' Meeting Minutes
June 30, 2020
Grant Contract with the Minnesota Department of Veterans Affairs
Otter Tail County Resolution No. 2020 -49
BE IT RESOLVED by Otter Tail County that the County enters into the attached Grant Contract with the Minnesota
Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational
Enhancement Grant Program . The grant must be used to provide outreach to the county's veterans; to assist in the
reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions,
and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness
among veterans ; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws
2019, Chapter 10, Article 1, Section 37, Subdivision 2. This Grant should not be used to supplant or replace other funding .
BE IT FURTHER RESOLVED by the Otter Tail County that James Olson, the County Veteran Services Officer, be authorized
to execute the attached Grant Contract for the above-mentioned Program on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Huebsch, duly seconded by
Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, the resolution was adopted
unanimously.
Adopted at Fergus Falls, MN this 30th day of June 2020.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _
By: _______________ _ Attest _______________ _
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
Recess & Reconvene
At 9:20 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for short
break due to technical difficulties. The Board of Commissioners meeting was reconvened at 9:26 a.m.
Probation Department Update
Probation Director Michael Schommer provided a brief update to the Board regarding the Probation Department and
reported that the restructure of the department over the past several months has allowed the ability to reduce staff and
focus on an evidence based approach to guide behavior. He informed the Board that there has been no report of relapse
in the DWI program during the pandemic and agents have increased virtual contact and have engaged in wellness
challenges to assist with managing mental health. Dependence on the jail and juvenile detention centers have decreased
as the department continues to shift their focus and assist clients with overcoming challenges while remaining in the
community. Mr. Schommer briefly discussed the Juvenile Justice Reinvestment Initiative and reviewed topics he would
like the group to explore.
Motion by Murphy, second by Lindquist and unanimously carried to recognize McKenzi Lorrig for receiving the "Rookie
of the Year Award" from the Minnesota Association of County Probation Officers for "demonstrating abundant potential
and professionalism early in a probation career."
Transition Coordinator Position
Motion by Huebsch, second by Murphy and unanimously carried to approve a 1.0 Full-Time Equivalent Transition
Coordinator position in the Probation Department with Otter Tail County. Support from the Otter Tail Family Service
Cooperative and a vacant position that is not planned to be replaced will support the cost of this position.
Page 2 of 5
Board of Commissioners' Meeting Minutes
June 30, 2020
Approval of LG220 Application
Motion by Johnson, second by Lindquist and unanimously carried to approve the request of the East Otter Tail Minnesota
Deer Hunters Association to allow for the conduct of charitable gambling on August 29 th, 2020 at Playtime Sports Bar
and Grill, located at 43974 390th Street in Rush Lake Township. Noting that the original event was scheduled for April 4,
2020; however, due to COVID-19 the event was postponed until August 29, 2020.
Transferring of Funds
Motion by Murphy, second by Huebsch and unanimously carried to approve a transfer, in the amount of $6,529 .10, from
the Capital Improvement Fund to the Road and Bridge Fund to reimburse costs incurred for the Underground Water Line
Replacement Project at the Phelps Mill Park.
Request for Funding
Motion by Johnson, second by Lindquist and unanimously carried to deny the request of the Red River Basin Commission
for funding in the amount of $400.00 for 2020 Minnesota Joint Powers Board Administration Funding.
Authorization for Sale of Properties
Motion by Johnson, second by Huebsch and unanimously carried to authorize the County Highway Engineer and the
County Auditor-Treasurer to proceed with the appropriate advertisements for the following :
Sale of house to be removed from 1013 East Fir Avenue in Fergus Falls in preparation for the future roundabout at Fir
Avenue and Friberg Avenue. The Public Works Committee has recommended selling the house building and retaining
the land.
Sale of house and land at 25037 County Highway 27 . The Public Works Committee has recommended this sale . This
property was originally purchased by Otter Tail County due to right of way impacts for the CSAH 27 reconstruction
project and a new septic system has been installed.
Request for Penalty Forgiveness
Motion by Lindquist, second by Murphy and unanimously carried to approve the request of Ms. Vicki Evenson for the
abatement of accrued penalty in the amount of $507 .20 noting that the documentation provided does support a
hardship, as defined in the County's policy, that would allow the approval of the requested abatement.
Motion by Johnson, second by Lindquist and unanimously carried to table the request from Badal Roy, also known as
Comfort Zone Inn in Rothsay, for the abatement of accrued penalty in the amount of $177.52 until the Finance
Committee has determined how to proceed with requests impacted by COVID-19.
Approval of Liquor License
Motion by Huebsch, second by Murphy and unanimously carried to approve an on-sale liquor and Sunday liquor license
for Oakwood LLC dba Oakwood Supper Club and Joseph and Lisa Harlow dba Big Pine Lodge.
Canvassing Board Appointments
Motion by Johnson, second by Murphy and unanimously carried, to appoint Commissioner Huebsch and Commissioner
Lindquist to the Canvassing Board for the Tuesday, August 11, 2020 State Primary Election. The Otter Tail County
Canvassing Board will meet at 2:30 p.m. on Friday, August 14, 2020 .
Request for Penalty Forgiveness
Motion by Lindquist, second by Murphy and unanimously carried to deny the request of Jeanne Patterson for the
abatement of accrued penalty, as recommended by the County Auditor-Treasurer, due to a prior penalty forgiveness
request and the awareness made to the property owner at that time.
Page 3 of 5
Board of Commissioners' Meeting Minutes
June 30, 2020
Feedlot Public Meetings
The Board of Commissioners will hold virtual public meetings for feedlots when required by the Minnesota Pollution
Control Agency (MPCA).
Highway Projects
Contracts & Bonds : S.A.P. 056-635-035:
Motion by Johnson, second by Lindquist and unanimously carried to authorize appropriate County Officials' signatures
to execute the contract between Otter Tail County and R.J. Zavoral & Sons, Inc for project S.A.P . 056-635-035 .
Resolution Accepting Responsibility as the Sponsoring Agency
Otter Tail County Resolution No. 2020 -SO
BE IT RESOLVED THAT Otter Tail County act as sponsoring agency for a "Local Road Improvement Program" project
identified as Seventh Avenue Northeast & Northeast Industrial Park Street and Utility Improvements, Perham, MN (S.A.P .
056-594-001) and has reviewed and approved the project as proposed . Sponsorship includes acting as the fiscal agent,
keeping the project on schedule, and ensuring that all program documentation and requirements are met, with
compliance of all applicable laws, rules and regulations.
BE IT FURTHER RESOLVED THAT Charles H. Grotte, P.E., County Engineer is hereby authorized to act as agent on behalf of
this applicant.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Huebsch, duly seconded by
Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, the resolution was adopted
unanimously.
Adopted at Fergus Falls, MN this 30th day of June 2020.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ________________ _
Leland R. Rogness, Board of Commissioners Chair
Phelps Mill Store Historic Building Conditions Assessment:
Dated ______________ _
Attest ______________ _
Nicole Hansen, Clerk
Motion by Murphy, second by Johnson and unanimously carried to approve YHR Partners' proposal for the Phelps Mill
Store Historic Building Conditions Assessment. The cost to perform the assessment will be covered by a $8,500.00
grant received from the Minnesota Historical Society.
CSAH 34 Reconstruction Update:
County Engineer Charles Grotte provided a brief update to the Board regarding CSAH 34 . Bid opening is scheduled for
July 22, 2020 with an anticipated construction start of August/September 2020. Fall completion date of October 2020
and a final completion date of August 2021 . The Perham to Pelican Rapids Regional Trail paving is to follow on project
S.P. 056-090-013 fall 2020 to spring 2021 . Commissioners requested first layer of pavement be completed by fall.
Public Health Update
Public Health Director Jody Lien reported that Otter Tail County has 92 lab confirmed cases of COVID-19, of which 85 no
longer require isolation, and one (1) COVID-19 related death. 5,132 tests have been performed in Otter Tail County and
case counts are included in the county of which an individual resides, not in the county they were tested. Minnesota has
35,861 lab confirmed cases, of which 31,225 no longer require isolation, and 1,435 lab confirmed deaths. She reviewed
county level data related to age range and likely exposure and discussed current modeling for Otter Tail County. As
numbers continue to rise, updated modeling anticipates a peak in mid-September to mid-October. The Public Health
Department Operations Center (DOC) continues to meet weekly, focusing on providing information and guidance to the
public. Concerns were expressed regarding public behavior and following preventative measures to slow the spread .
Ms . Lien briefly discussed the opening of long-term care facilities and reported that healthcare partners feel confident
they are prepared and ready to respond with the virus.
Page 4 of 5
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