HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/16/2020
OTTERTAIL
COU NTY· MINNESOTA
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
June 16, 2020
8:30a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, June 16, 2020, at the Government Services
Center in Fergus Falls, MN. Commissioners Lee Rogness , Chair; Betty Murphy, Vice-Chair; John Lindquist, Wayne Johnson ,
and Doug Huebsch were present in the room. The meeting was held via Webex Meeting and was available to the public
via livestream due to the health pandemic and declared emergency in accordance with Minn. Stat. Sec. 13D.021 Subd .
1(1).
Approval of Agenda
Chair Rogness called for approval of the Board Agenda. Motion by Johnson, second by Lindquist and unanimously carried
to approve the Board of Commissioners' agenda of June 16, 2020 with the following additions:
Consent Agenda : On-Sale Liquor and Sunday Liquor for Blackboard LLC dba Blackboard
Regular Agenda : Donation Resolution for Rescue Equipment for Sheriff's Department
Regular Agenda : Quit Claim Deed Request
Finance Committee: Transition Coordinator
Public Works Committee: Common Interest Community (CIC) Discussion
Public Works Committee: Letter Regarding Building Permit
Consent Agenda
Motion by Murphy, second by Huebsch and unanimously carried to approve the Consent Agenda items as follows:
1. June 2, 2020 Board of Commissioners' Meeting Minutes
2. Warrants/Bills for June 16, 2020 (Exhibit A)
3. Approval of an On/Off-Sale 3.2 Malt Liquor License for Birchwood Golf Course LLC
4. Approval of an On-Sale Liquor and Sunday Liquor License for Carlitos Inc. dba The Cactus
5. Approval of an On-Sale 3.2 Malt Liquor License for Lida Green Golf
6. Approval of an On/Off-Sale 3.2 Malt Liquor License for Madsen 's Resort
7. Approval of an On/Off-Sale 3.2 Malt Liquor License for Walleye World
8. Approval of an On-Sale Liquor and Sunday Liquor License for Blackboard LLC dba Blackboard
Resolution Supporting the Family Homelessness Prevention and Assistance Program Funds,
Homework Starts with Home Grant
Otter Tail County Resolution No. 2020 -46
WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to undertake a program to
provide funds for Family Homeless Prevention & Assistance Project as a part of the Homework Starts with Home
Program; and
WHEREAS , Lakes & Prairies Community Action Partnership, Inc. has a memorandum of understanding with MAHUBE-
OTWA Community Action Partnership, Inc.; and
WHEREAS , MAHUBE-OTWA Community Action Partnership, Inc., has a commitment to establish a collaborative and
comprehensive system for addressing the housing needs offamilies and youth who are homeless, and to continue to
provide homelessness prevention and assistance services to residents of MAHUBE-OTWA Community Action
Partnership, Inc., through the Minnesota Housing Finance Agency Family Homelessness Prevention and Assistance
Program, Homework Starts with Home Program ; and
Page 1 of?
Board of Commissioners' Meeting Minutes
June 16, 2020
WHEREAS, MAHUBE-OTWA Community Action Partnership, Inc. has demonstrated the ability to perform the required
activities of the Minnesota Housing Finance Agency Family Homelessness Prevention and Assistance Program .
NOW, THEREFORE, be it resolved that MAHUBE-OTWA Community Action Partnership, Inc. is hereby authorized as an
entity to be charged with the administration of funds made available through the Minnesota Housing Finance Agency
Family Homelessness Prevention and Assistance Program as a part of the Homework Starts with Home Program in the
county of Otter Tail, Minnesota for August 1, 2020-September 30, 2023 . These funds will be sub-granted to MAHUBE-
OTWA Community Action Partnership, Inc.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by
Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, the resolution was adopted
unanimously.
Adopted at Fergus Falls, MN this 16th day of June 2020.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _
By: ________________ _ Attest ______________ _
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
2020 County Boat and Water Safety Grant Agreement
Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County Officials' signatures to
execute the 2020 county boat and water safety grant agreement. The grant, in the amount of $50 .935 for the period of
January 1, 2020 through June 30, 2021, will be used toward Water Patrol wages.
Spitzer Lake No Wake Zone
Motion by Johnson, second by Lindquist and unanimously carried to support the County Sheriff's request that was
submitted to the Minnesota Department of Natural Resources to extend the no wake zone on Spitzer Lake. Water levels
have remained the same and the no wake zone is set to expire June 22, 2020 .
Accepting Dedicated Donation Towards Rescue Equipment
Otter Tail County Resolution No. 2020 -48
WHEREAS, Phyllis Nesset has offered to donate funds in the amount of one hundred dollars ($100.00) to the County of
Otter Tail on behalf of the Otter Tail County Sheriff's Office to assist in purchasing rescue equipment, namely an ARM-
LOC water rescue device; and
WHEREAS, Minnesota Statute 465 .03 requires a county to accept the gift by resolution expressed in terms prescribed by
the donor in full ; and
WHEREAS, acceptance of the funds in accordance with the donor's terms is in the best interest of the County of Otter
Tail.
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described
funds from Phyllis Nesset and extends its grateful appreciation.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lindquist, duly seconded by
Commissioner Huebsch and, after discussion thereof and upon vote being taken thereon, the resolution was adopted
unanimously.
Page 2 of 7
Board of Commissioners' Meeting Minutes
June 16, 2020
Adopted at Fergus Falls, MN this 16th day of June 2020.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ________________ _
Leland R. Rogness, Board of Commissioners Chair
Address Changes
Dated ______________ _
Attest _______________ _
Nicole Hansen, Clerk
Land Services Division Director Brian Armstrong briefed the Board regarding the importance of carriers using county
maps to ensure delivery to the correct location when an address has been changed . He suggested residents notify their
local post office and other carriers of their address change and provide special instructions. Mr. Armstrong plans to
provide these suggestions when notifying residents of their address change and expressed concerns regarding the same
challenges with emergency services .
Planning Commission Recommendations
Preliminary Plat-"Silent Ridge Drive''/ Marvin and Anne Hexum:
Motion by Johnson, second by Huebsch and unanimously carried to approve a Preliminary Plat titled "Silent Ridge Drive",
with conditions as recommended by Planning Commission, consisting of 8 Single Family Residential Riparian Lots, 1
Block; and a Conditional Use Permit Application. The proposal is located East of 30221 Silent Beach Rd, Section 33 of Dora
Township; East Silent Lake (56-517), Recreational Development (RD).
Preliminary Plat-"Pladson's Addition''/ Bill Pladson:
Motion by Johnson, second by Lindquist and unanimously carried to approve a Preliminary Plat titled "Pladson's
Addition" consisting of 5 Single Family Residential Non-Riparian Lots, 1 Block. The proposal is located at 24689 Labrador
Beach Rd, Sections 27 & 34 of Dunn Township; Franklin Lake (56-759), Recreational Development (RD).
Proposed Plan Review Committee List
Motion by Johnson, second by Lindquist and unanimously carried to approve the proposed names listed on the Solid
Waste Master Plan Review Committee as submitted by the Assistant Solid Waste Director. Each member has been
contacted and the Committee plans to hold four (4) meetings by December 31, 2020.
Statewide Performance Measurements Council on Local Results and Innovation
Otter Tail County Resolution No, 2020 -47
WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and
WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures that will aid
residents, taxpayers, and state and local elected officials in determining the efficacy of counties in providing services and
measure residents' opinion of those services; and
WHEREAS, benefits to Otter Tail County for participation in the Minnesota Council on Local Results and Innovation's
comprehensive performance measurement program are outlined in M.S . 6.91 and includes eligibility for a
reimbursement as set by State statute; and
WHEREAS, any county participating in the comprehensive performance measurement program is also exempt from levy
limits for taxes, if levy limits are in effect; and
WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance measures, as
developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget,
manage and evaluate programs and processes for optimal future outcomes.
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Board of Commissioners' Meeting Minutes
June 16, 2020
NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will continue to report the results of the performance
measures to its citizenry by the end of the year through publication, direct mailing, posting on the County's website, or
through a public hearing at which the budget and levy will be discussed and public input allowed .
BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual results of the
performance measures adopted by the County.
The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and seconded by
Commis sioner Murphy and, after discussion and upon a vote being taken thereon, the resolution was adopted
unanimously.
Adopted at Fergus Falls , MN this 16th day of June 2020.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _
By: _______________ _ Attest _______________ _
Leland R. Rogness , Board of Commissioners Chair Nicole Hansen, Clerk
AMC Annual Conference
Commissioners plan to attend the AMC Annual Conference scheduled for December 7t h -9t h, 2020 at the Hyatt in
Minneapolis.
Board of Commissioners' Meeting Date Change
Motion by Huebsch , second by Johnson and unanimously carried to move the Board of Commissioners' meeting and
Truth in Taxation from Tuesday, December 8t h to Wednesday, December 9t h due to Commissioners attending the AMC
Annual Conference. The Board meeting will be held at 12 :00 p.m. and Truth in Taxation at 6:00 p.m. Both will be at the
Government Services Center in Fergus Falls .
Accounts Payable/Billing Specialist Reclassification
Motion by Lindquist, second by Huebsch and unanimously carried to reclassify the Accounts Payable/ Billing Specialist
position from an Accounting Technician to an Accounting Specialist in classification and compensation structure. Duties
within the department have been modified due to an upcoming retirement that will not be replaced and the position
was reviewed by Internal Services and Fox Lawson for reclassification recommendation .
Legislative Updates
Deputy Administrator Nick Leonard briefed the Board regarding Legislative updates and provided a brief overview of
several bills that were passed on Friday during the special session . He discussed the status of capital investment bill and
other bills impacting the county. County Administrator Nicole Hansen and Mr. Leonard are scheduled to meet with
Representative Bud Nornes and Senator Bill lngebrigtsen.
Short Term Vacation Rentals
Deputy Administrator Nick Leonard provided a brief update to the Board regarding short term vacation rental properties.
The Host Compliance Software has been implemented allowing the ability to view short term rental properties from
various sites to determine if they are in compliance. Mr. Leonard plans to communicate with the departments involved
to determine next steps and will provide an update to the Board at a later date.
Page 4 of 7
Board of Commissioners' Meeting Minutes
June 16, 2020
Recess & Reconvene
At 9:48 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for short
break. The Board of Commissioners meeting was reconvened at 9:55 a.m.
Highway Projects
Contracts & Bonds -S.A.P. 056-601-070 & Etc.:
Motion by Johnson, second by Lindquist and unanimously carried to authorize appropriate County Officials' signatures
to execute the contract between Otter Tail County and Anderson Brothers Construction Company of Brainerd LLC for
project S.A.P. 056-601-070 & Etc.
Contracts & Bonds -C.P. 20:SC.:
Motion by Murphy, second by Johnson and unanimously carried to authorize appropriate County Officials' signatures to
execute the contract between Otter Tail County and Morris Sealcoat & Trucking, Inc, Morris, MN, for the county wide seal
coat project C.P. 20:SC.
Contracts & Bonds -S.A.P. 056-696-005 & S.A.P. 056-700-003.:
Motion by Johnson, second by Huebsch and unanimously carried to authorize appropriate County Officials' signatures
to execute the contract between Otter Tail County and RL Larson Excavating, Inc, St. Cloud, MN, for projects S.A.P. 056-
696-005 and S.A.P. 056-700-003 .
Minnesota Historical & Cultural Heritage Grant Agreement -Phelps Mill Store:
Motion by Murphy, second by Lindquist and unanimously carried to authorize appropriate County Officials' signatures
to execute the Minnesota Historical & Cultural Heritage Grant Agreement. The grant, in the amount of $8,500.00, will be
used toward the Phelps Mill Store Conditions Assessment project.
Construction Materials Testing Services with Braun lntertec-S.A.P. 056-696-005 & S.A.P. 056-700-003:
Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County Officials' signatures to
approve the proposed construction materials testing services for the CSAH 96 & CSAH 100 Utility and Street
Improvements project in Pelican Rapids, MN.
Perham to Pelican Rapids Regional Trail-EAW:
Motion by Johnson, second by Murphy and unanimously carried to authorize the County Engineer to submit the
Environmental Assessment Worksheet (EAW) for the Perham to Pelican Rapids Regional Trail: McDonald Lake Segment,
Silent Lake Segment and West Segment, to the Minnesota Environmental Quality Board .
Request for Penalty Forgiveness.
Motion by Lindquist, second by Huebsch and unanimously carried to deny the request of Mr. Gorden Kopperud for the
abatement of accrued penalty in the amount of $26.72 noting that the documentation provided does not support a
hardship, as defined in the County's policy, that would allow the approval of the requested abatement.
Absentee Ballot Board Appointments
Motion by Huebsch, second by Johnson and unanimously carried to appoint the following individuals to the Otter Tail
County Absentee Ballot Board for the processing of absentee ballots issued and received under the provisions of
Minnesota Statutes 203B.04 through 203B.15 and Minnesota Statutes 203B.16 through 203B.27 for the August 11, 2020
State Primary Election and for the November 3, 2020 State General Election and to establish compensation for those
services at $15.00 per hour with a reimbursement for travel at $0.575 per mile.
Lynn Brand
Deb Felstul
Dawn Godel (Employee)
JoAnn Larson
Beth Carrison (Employee)
Richard Felstul
Mary Hauser
Wallace Manderud
Page 5 of?
Teresa Mann
Janice Nelson
Karen Prischmann
Diane Stommes
Gary Nelson
Valerie Nelson
Julie Ridout
JoEllen Thacker
CV 2020 Budget Modification
Board of Commissioners' Meeting Minutes
June 16, 2020
Motion by Johnson, second by Huebsch and unanimously carried to approve the following modification to the Calendar
Year 2020 Budget:
Budget Transfer for staff 2020 Salary and Benefits
Original Aggroved Budget
23-705-000-0000-6101 104,494.00
23-705-000-0000-6160 7,539 .00
23-705-000-0000-6170 7,793 .00
23-705-000-0000-6290 5,000 .00
124,826.00
01-705-000-0000-6101 381,755 .00
01-705-000-0000-6160 23,980 .00
01-705-000-0000-6170 25,927.00
01-705-000-0000-5990 0.00
431,662 .00
Internal Degartment Budget Adjustment -County Attorney's Office
01-091-000-0000-6101 1,601,093 .00
01-091-000-0000-6271 5,000.00
1,606,093 .00
Quit Claim Deed Requests
Amended
Budget
0.00
0.00
0.00
124,826.00
124,826.00
486,249.00
31,519 .00
33,720.00
(119,826 .00)
431,662.00
1,543,093.00
63,000.00
1,606,093.00
Difference
104,494.00
7,539.00
7,793.00
(119,826 .00)
0.00
(104,494.00)
(7,539.00)
(7,793.00)
119,826.00
0.00
58,000 .00
(58,000.00)
0.00
Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County Officials' signatures to
execute the quit claim deed conveying parcel 27000230155001 to Joerger Land, LLC, parcel 38000160104002 to Helle
Of A Hunt, LLC and part of Lot B Camp Hatton to Steve Tjornhom, Paula Davis, f/k/a Paula Tjornhom, Amy Kelly, and Peter
Tjornhom, ("Grantees"), as Tenants in Common.
Public Health Update
Public Health Director Jody Lien reported that Otter Tail County has 83 lab confirmed cases of COVID-19, of which 74 no
longer require isolation, and one (1) COVID-19 related death. Minnesota has 30,693 lab confirmed cases, of which 26,609
no longer require isolation, and 1,304 lab confirmed deaths. She summarized a document titled "Minnesota Local Public
Health Response to COVID-19" and reviewed the main objectives of the Public Health Department Operations Center
(DOC). The Public Health DOC has entered into maintenance mode and Ms. Lien plans to request current modeling and
present to the Board at a later date.
Emergency Operations Center (EOCl Update
Emergency Management Director Patrick Waletzko provided a brief update to the Board regarding the Countywide EOC
and reported that they continue to work with Human Services regarding behavioral health and Otter Tail Lakes Country
Association regarding the on line store for the purchase of personal protective equipment for businesses. Mr. Waletzko
recommended to the Board that they continue the local peace time emergency declaration as several policies that have
been adopted are dependent upon it.
Business Community
Community Development Director Amy Baldwin provided a brief overview of the small business relief fund and reviewed
the requirements for eligibility. She expressed appreciation for those involved in the online store for personal protective
equipment and essential supplies for businesses and continues to monitor the $60 million in small business grants.
Page 6 of 7
Board of Commissioners ' Meeting Minutes
June 16, 2020
Internal Operations
County Administrator Nicole Hansen briefed the Board regarding phase II of the preparedness/reopening readiness plan
for county buildings. The plan will be reviewed with department heads and buildings are anticipated to open to the
public July 8, 2020. The Board discussed in length the opportunity for change within the workspace and Deputy
Administrator Nick Leonard informed the Board that conversation regarding building space has begun as it relates to
bonding. County Attorney Michelle Eldien provided a brief update regarding the court systems and reported that jury
trials are expected to begin in July. Ms . Hansen updated the Board regarding the CARES Act and reported that nothing
has yet been finalized.
Adjournment
At 11 :22 a.m ., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board
meeting is scheduled at 8:30 a.m . on Tuesday, June 30 , 2020 and will be available to the public via live stream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date : ____________ _
By: _______________ _ Attest: ____________ _
Leland R. Rogness, County Board Chair Nicole Hansen, Clerk
Page 7 of 7
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