Loading...
HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/16/2020 OTTERTAIL COU NTY· MINNESOTA MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room & Via Livestream 515 West Fir Avenue, Fergus Falls, MN June 16, 2020 8:30a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, June 16, 2020, at the Government Services Center in Fergus Falls, MN. Commissioners Lee Rogness , Chair; Betty Murphy, Vice-Chair; John Lindquist, Wayne Johnson , and Doug Huebsch were present in the room. The meeting was held via Webex Meeting and was available to the public via livestream due to the health pandemic and declared emergency in accordance with Minn. Stat. Sec. 13D.021 Subd . 1(1). Approval of Agenda Chair Rogness called for approval of the Board Agenda. Motion by Johnson, second by Lindquist and unanimously carried to approve the Board of Commissioners' agenda of June 16, 2020 with the following additions: Consent Agenda : On-Sale Liquor and Sunday Liquor for Blackboard LLC dba Blackboard Regular Agenda : Donation Resolution for Rescue Equipment for Sheriff's Department Regular Agenda : Quit Claim Deed Request Finance Committee: Transition Coordinator Public Works Committee: Common Interest Community (CIC) Discussion Public Works Committee: Letter Regarding Building Permit Consent Agenda Motion by Murphy, second by Huebsch and unanimously carried to approve the Consent Agenda items as follows: 1. June 2, 2020 Board of Commissioners' Meeting Minutes 2. Warrants/Bills for June 16, 2020 (Exhibit A) 3. Approval of an On/Off-Sale 3.2 Malt Liquor License for Birchwood Golf Course LLC 4. Approval of an On-Sale Liquor and Sunday Liquor License for Carlitos Inc. dba The Cactus 5. Approval of an On-Sale 3.2 Malt Liquor License for Lida Green Golf 6. Approval of an On/Off-Sale 3.2 Malt Liquor License for Madsen 's Resort 7. Approval of an On/Off-Sale 3.2 Malt Liquor License for Walleye World 8. Approval of an On-Sale Liquor and Sunday Liquor License for Blackboard LLC dba Blackboard Resolution Supporting the Family Homelessness Prevention and Assistance Program Funds, Homework Starts with Home Grant Otter Tail County Resolution No. 2020 -46 WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to undertake a program to provide funds for Family Homeless Prevention & Assistance Project as a part of the Homework Starts with Home Program; and WHEREAS , Lakes & Prairies Community Action Partnership, Inc. has a memorandum of understanding with MAHUBE- OTWA Community Action Partnership, Inc.; and WHEREAS , MAHUBE-OTWA Community Action Partnership, Inc., has a commitment to establish a collaborative and comprehensive system for addressing the housing needs offamilies and youth who are homeless, and to continue to provide homelessness prevention and assistance services to residents of MAHUBE-OTWA Community Action Partnership, Inc., through the Minnesota Housing Finance Agency Family Homelessness Prevention and Assistance Program, Homework Starts with Home Program ; and Page 1 of? Board of Commissioners' Meeting Minutes June 16, 2020 WHEREAS, MAHUBE-OTWA Community Action Partnership, Inc. has demonstrated the ability to perform the required activities of the Minnesota Housing Finance Agency Family Homelessness Prevention and Assistance Program . NOW, THEREFORE, be it resolved that MAHUBE-OTWA Community Action Partnership, Inc. is hereby authorized as an entity to be charged with the administration of funds made available through the Minnesota Housing Finance Agency Family Homelessness Prevention and Assistance Program as a part of the Homework Starts with Home Program in the county of Otter Tail, Minnesota for August 1, 2020-September 30, 2023 . These funds will be sub-granted to MAHUBE- OTWA Community Action Partnership, Inc. The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls, MN this 16th day of June 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _ By: ________________ _ Attest ______________ _ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk 2020 County Boat and Water Safety Grant Agreement Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County Officials' signatures to execute the 2020 county boat and water safety grant agreement. The grant, in the amount of $50 .935 for the period of January 1, 2020 through June 30, 2021, will be used toward Water Patrol wages. Spitzer Lake No Wake Zone Motion by Johnson, second by Lindquist and unanimously carried to support the County Sheriff's request that was submitted to the Minnesota Department of Natural Resources to extend the no wake zone on Spitzer Lake. Water levels have remained the same and the no wake zone is set to expire June 22, 2020 . Accepting Dedicated Donation Towards Rescue Equipment Otter Tail County Resolution No. 2020 -48 WHEREAS, Phyllis Nesset has offered to donate funds in the amount of one hundred dollars ($100.00) to the County of Otter Tail on behalf of the Otter Tail County Sheriff's Office to assist in purchasing rescue equipment, namely an ARM- LOC water rescue device; and WHEREAS, Minnesota Statute 465 .03 requires a county to accept the gift by resolution expressed in terms prescribed by the donor in full ; and WHEREAS, acceptance of the funds in accordance with the donor's terms is in the best interest of the County of Otter Tail. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept the above-described funds from Phyllis Nesset and extends its grateful appreciation. The motion for the adoption of the foregoing resolution was introduced by Commissioner Lindquist, duly seconded by Commissioner Huebsch and, after discussion thereof and upon vote being taken thereon, the resolution was adopted unanimously. Page 2 of 7 Board of Commissioners' Meeting Minutes June 16, 2020 Adopted at Fergus Falls, MN this 16th day of June 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ________________ _ Leland R. Rogness, Board of Commissioners Chair Address Changes Dated ______________ _ Attest _______________ _ Nicole Hansen, Clerk Land Services Division Director Brian Armstrong briefed the Board regarding the importance of carriers using county maps to ensure delivery to the correct location when an address has been changed . He suggested residents notify their local post office and other carriers of their address change and provide special instructions. Mr. Armstrong plans to provide these suggestions when notifying residents of their address change and expressed concerns regarding the same challenges with emergency services . Planning Commission Recommendations Preliminary Plat-"Silent Ridge Drive''/ Marvin and Anne Hexum: Motion by Johnson, second by Huebsch and unanimously carried to approve a Preliminary Plat titled "Silent Ridge Drive", with conditions as recommended by Planning Commission, consisting of 8 Single Family Residential Riparian Lots, 1 Block; and a Conditional Use Permit Application. The proposal is located East of 30221 Silent Beach Rd, Section 33 of Dora Township; East Silent Lake (56-517), Recreational Development (RD). Preliminary Plat-"Pladson's Addition''/ Bill Pladson: Motion by Johnson, second by Lindquist and unanimously carried to approve a Preliminary Plat titled "Pladson's Addition" consisting of 5 Single Family Residential Non-Riparian Lots, 1 Block. The proposal is located at 24689 Labrador Beach Rd, Sections 27 & 34 of Dunn Township; Franklin Lake (56-759), Recreational Development (RD). Proposed Plan Review Committee List Motion by Johnson, second by Lindquist and unanimously carried to approve the proposed names listed on the Solid Waste Master Plan Review Committee as submitted by the Assistant Solid Waste Director. Each member has been contacted and the Committee plans to hold four (4) meetings by December 31, 2020. Statewide Performance Measurements Council on Local Results and Innovation Otter Tail County Resolution No, 2020 -47 WHEREAS, in 2010, the Minnesota Legislature created the Council on Local Results and Innovation; and WHEREAS, the Council on Local Results and Innovation developed a standard set of performance measures that will aid residents, taxpayers, and state and local elected officials in determining the efficacy of counties in providing services and measure residents' opinion of those services; and WHEREAS, benefits to Otter Tail County for participation in the Minnesota Council on Local Results and Innovation's comprehensive performance measurement program are outlined in M.S . 6.91 and includes eligibility for a reimbursement as set by State statute; and WHEREAS, any county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, the Otter Tail County Board has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes. Page 3 of? Board of Commissioners' Meeting Minutes June 16, 2020 NOW THEREFORE LET IT BE RESOLVED THAT, Otter Tail County will continue to report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the County's website, or through a public hearing at which the budget and levy will be discussed and public input allowed . BE IT FURTHER RESOLVED THAT, Otter Tail County will submit to the Office of the State Auditor the actual results of the performance measures adopted by the County. The motion for the adoption of the foregoing resolution was made by Commissioner Johnson and seconded by Commis sioner Murphy and, after discussion and upon a vote being taken thereon, the resolution was adopted unanimously. Adopted at Fergus Falls , MN this 16th day of June 2020. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated ______________ _ By: _______________ _ Attest _______________ _ Leland R. Rogness , Board of Commissioners Chair Nicole Hansen, Clerk AMC Annual Conference Commissioners plan to attend the AMC Annual Conference scheduled for December 7t h -9t h, 2020 at the Hyatt in Minneapolis. Board of Commissioners' Meeting Date Change Motion by Huebsch , second by Johnson and unanimously carried to move the Board of Commissioners' meeting and Truth in Taxation from Tuesday, December 8t h to Wednesday, December 9t h due to Commissioners attending the AMC Annual Conference. The Board meeting will be held at 12 :00 p.m. and Truth in Taxation at 6:00 p.m. Both will be at the Government Services Center in Fergus Falls . Accounts Payable/Billing Specialist Reclassification Motion by Lindquist, second by Huebsch and unanimously carried to reclassify the Accounts Payable/ Billing Specialist position from an Accounting Technician to an Accounting Specialist in classification and compensation structure. Duties within the department have been modified due to an upcoming retirement that will not be replaced and the position was reviewed by Internal Services and Fox Lawson for reclassification recommendation . Legislative Updates Deputy Administrator Nick Leonard briefed the Board regarding Legislative updates and provided a brief overview of several bills that were passed on Friday during the special session . He discussed the status of capital investment bill and other bills impacting the county. County Administrator Nicole Hansen and Mr. Leonard are scheduled to meet with Representative Bud Nornes and Senator Bill lngebrigtsen. Short Term Vacation Rentals Deputy Administrator Nick Leonard provided a brief update to the Board regarding short term vacation rental properties. The Host Compliance Software has been implemented allowing the ability to view short term rental properties from various sites to determine if they are in compliance. Mr. Leonard plans to communicate with the departments involved to determine next steps and will provide an update to the Board at a later date. Page 4 of 7 Board of Commissioners' Meeting Minutes June 16, 2020 Recess & Reconvene At 9:48 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for short break. The Board of Commissioners meeting was reconvened at 9:55 a.m. Highway Projects Contracts & Bonds -S.A.P. 056-601-070 & Etc.: Motion by Johnson, second by Lindquist and unanimously carried to authorize appropriate County Officials' signatures to execute the contract between Otter Tail County and Anderson Brothers Construction Company of Brainerd LLC for project S.A.P. 056-601-070 & Etc. Contracts & Bonds -C.P. 20:SC.: Motion by Murphy, second by Johnson and unanimously carried to authorize appropriate County Officials' signatures to execute the contract between Otter Tail County and Morris Sealcoat & Trucking, Inc, Morris, MN, for the county wide seal coat project C.P. 20:SC. Contracts & Bonds -S.A.P. 056-696-005 & S.A.P. 056-700-003.: Motion by Johnson, second by Huebsch and unanimously carried to authorize appropriate County Officials' signatures to execute the contract between Otter Tail County and RL Larson Excavating, Inc, St. Cloud, MN, for projects S.A.P. 056- 696-005 and S.A.P. 056-700-003 . Minnesota Historical & Cultural Heritage Grant Agreement -Phelps Mill Store: Motion by Murphy, second by Lindquist and unanimously carried to authorize appropriate County Officials' signatures to execute the Minnesota Historical & Cultural Heritage Grant Agreement. The grant, in the amount of $8,500.00, will be used toward the Phelps Mill Store Conditions Assessment project. Construction Materials Testing Services with Braun lntertec-S.A.P. 056-696-005 & S.A.P. 056-700-003: Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County Officials' signatures to approve the proposed construction materials testing services for the CSAH 96 & CSAH 100 Utility and Street Improvements project in Pelican Rapids, MN. Perham to Pelican Rapids Regional Trail-EAW: Motion by Johnson, second by Murphy and unanimously carried to authorize the County Engineer to submit the Environmental Assessment Worksheet (EAW) for the Perham to Pelican Rapids Regional Trail: McDonald Lake Segment, Silent Lake Segment and West Segment, to the Minnesota Environmental Quality Board . Request for Penalty Forgiveness. Motion by Lindquist, second by Huebsch and unanimously carried to deny the request of Mr. Gorden Kopperud for the abatement of accrued penalty in the amount of $26.72 noting that the documentation provided does not support a hardship, as defined in the County's policy, that would allow the approval of the requested abatement. Absentee Ballot Board Appointments Motion by Huebsch, second by Johnson and unanimously carried to appoint the following individuals to the Otter Tail County Absentee Ballot Board for the processing of absentee ballots issued and received under the provisions of Minnesota Statutes 203B.04 through 203B.15 and Minnesota Statutes 203B.16 through 203B.27 for the August 11, 2020 State Primary Election and for the November 3, 2020 State General Election and to establish compensation for those services at $15.00 per hour with a reimbursement for travel at $0.575 per mile. Lynn Brand Deb Felstul Dawn Godel (Employee) JoAnn Larson Beth Carrison (Employee) Richard Felstul Mary Hauser Wallace Manderud Page 5 of? Teresa Mann Janice Nelson Karen Prischmann Diane Stommes Gary Nelson Valerie Nelson Julie Ridout JoEllen Thacker CV 2020 Budget Modification Board of Commissioners' Meeting Minutes June 16, 2020 Motion by Johnson, second by Huebsch and unanimously carried to approve the following modification to the Calendar Year 2020 Budget: Budget Transfer for staff 2020 Salary and Benefits Original Aggroved Budget 23-705-000-0000-6101 104,494.00 23-705-000-0000-6160 7,539 .00 23-705-000-0000-6170 7,793 .00 23-705-000-0000-6290 5,000 .00 124,826.00 01-705-000-0000-6101 381,755 .00 01-705-000-0000-6160 23,980 .00 01-705-000-0000-6170 25,927.00 01-705-000-0000-5990 0.00 431,662 .00 Internal Degartment Budget Adjustment -County Attorney's Office 01-091-000-0000-6101 1,601,093 .00 01-091-000-0000-6271 5,000.00 1,606,093 .00 Quit Claim Deed Requests Amended Budget 0.00 0.00 0.00 124,826.00 124,826.00 486,249.00 31,519 .00 33,720.00 (119,826 .00) 431,662.00 1,543,093.00 63,000.00 1,606,093.00 Difference 104,494.00 7,539.00 7,793.00 (119,826 .00) 0.00 (104,494.00) (7,539.00) (7,793.00) 119,826.00 0.00 58,000 .00 (58,000.00) 0.00 Motion by Johnson, second by Murphy and unanimously carried to authorize appropriate County Officials' signatures to execute the quit claim deed conveying parcel 27000230155001 to Joerger Land, LLC, parcel 38000160104002 to Helle Of A Hunt, LLC and part of Lot B Camp Hatton to Steve Tjornhom, Paula Davis, f/k/a Paula Tjornhom, Amy Kelly, and Peter Tjornhom, ("Grantees"), as Tenants in Common. Public Health Update Public Health Director Jody Lien reported that Otter Tail County has 83 lab confirmed cases of COVID-19, of which 74 no longer require isolation, and one (1) COVID-19 related death. Minnesota has 30,693 lab confirmed cases, of which 26,609 no longer require isolation, and 1,304 lab confirmed deaths. She summarized a document titled "Minnesota Local Public Health Response to COVID-19" and reviewed the main objectives of the Public Health Department Operations Center (DOC). The Public Health DOC has entered into maintenance mode and Ms. Lien plans to request current modeling and present to the Board at a later date. Emergency Operations Center (EOCl Update Emergency Management Director Patrick Waletzko provided a brief update to the Board regarding the Countywide EOC and reported that they continue to work with Human Services regarding behavioral health and Otter Tail Lakes Country Association regarding the on line store for the purchase of personal protective equipment for businesses. Mr. Waletzko recommended to the Board that they continue the local peace time emergency declaration as several policies that have been adopted are dependent upon it. Business Community Community Development Director Amy Baldwin provided a brief overview of the small business relief fund and reviewed the requirements for eligibility. She expressed appreciation for those involved in the online store for personal protective equipment and essential supplies for businesses and continues to monitor the $60 million in small business grants. Page 6 of 7 Board of Commissioners ' Meeting Minutes June 16, 2020 Internal Operations County Administrator Nicole Hansen briefed the Board regarding phase II of the preparedness/reopening readiness plan for county buildings. The plan will be reviewed with department heads and buildings are anticipated to open to the public July 8, 2020. The Board discussed in length the opportunity for change within the workspace and Deputy Administrator Nick Leonard informed the Board that conversation regarding building space has begun as it relates to bonding. County Attorney Michelle Eldien provided a brief update regarding the court systems and reported that jury trials are expected to begin in July. Ms . Hansen updated the Board regarding the CARES Act and reported that nothing has yet been finalized. Adjournment At 11 :22 a.m ., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 8:30 a.m . on Tuesday, June 30 , 2020 and will be available to the public via live stream. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date : ____________ _ By: _______________ _ Attest: ____________ _ Leland R. Rogness, County Board Chair Nicole Hansen, Clerk Page 7 of 7 V endo Name· A-OX LD I NG 9 LY CO [!'le .ADVANC E:□ ST R [P1NG I NC FRtG:E RA O L U:. A Y RECY NG GENTB R ALEX RIJEIE!ISl-l & ECYOLI NG I NC AMAZON CA.P i AL SERVIC ES I C AM E'R ICAN SOL O "" F , · · B !NESS AM B R I R[[lE SERVICES [ C .AMOR E XC-AV AT[ G, .ARROW UFT AOCESS IB I ASIG NDlJIM MAC I NE RY I MC AS.SOC IA ION 00 CES AlllTO VALUE FERGJJIS ALLS A . R · LA: l CLL B ECK L ED 'A ERLLC BIJELO\l\l'IDAV ID BUY &. S CE L LC CAR . RV I ; C 1P PBNA VALL EY EliHANOL 00 LL IL S E!RVICES LY I C G,EQIJ I P E N PA CR A H MEDICAL G LOVES I NC '=M-CON IMA .-R !ALS REO V E Y LC '=NZEL'S RE GO WAS E I t-.: OOMO OlMI CHAEL DU C ER &PASO PA Page 1 of 5 Board of Commissioners' Meeting Minutes June 16, 2020 (Exhibit A) Ammmt 31U 3 5 ,. 13 . 5!Kl .. 73 1U 13..73 24! 68.34, 1.,51R58 Q00 .5 4!B L 40 16. 0 81.B 26.,330 .. 40 300. 1L50 t BR 0 74! .. 2 .,QB 15,ELQ2 161.58 3 13 .. 56 92 . .8 6 15 .. 5 Board of Commissioners' Meeting Minutes June 16, 2020 (Exhibit A) V e11,dor Name• E D.AM E ER IONI I E E NIERS P ECT ICAL SOL UTIONS LLC ARNIAINS GE NIU [NE PARTS NIC ASTENIAI... OOMPAJI.I Y RGtJS F . LS DAI LY J O U R NAL RGtJS FALLS U OE D B PT GALLSLLG GAST R IC I NG CO i G E C.ALL IA L SVCS G RE'!NEJT IJ Clll'JER G IJ NDB RSO GARY HA[·· ERL AM B R ICANI LEG10 POST 148 HAN SE N SERVICE L LG T HCARE E V [ '=ITTA!.. S B RVI CE as I • :M:!R S YST B MS [1-.e . J LLC G, LJLC Page 2 of 5 Amo tml 1 . ,8 13 . .83 6:3 .B2 11.,:345 .. 15 2{j :3 '.B3 \1 2 .. 6 6Q 2841 .. 791 772.70 76,,274..57 5ML76 4! .Zl 774:l.87 2{!.33 V e11,do r Name• K RESSIJE:FF l..Af(j ES H I S . I C LANGE/MJCHI AEL I C K SERViC-E LARSOO . IJIG LARSOO.l'SAM EL ,· W80 R ODU CTS [ LOCAT ORS & S P U ES I LO-00 S Mi!.R CO I NC ST LOUJS ARGO AD\IERT liS NG GARE IE SOTA t. D T O R COM P ANY B O ARD O F ASSESSOR S IJI R ESGARD .Gt,!#!, oc SOO E · !T E:E SJ'B R IJCE & A ETWO~ S:ERV IC-ES COM P ANY G OW PiROOUG I G SSIBENJ#IIM [ Page 3 of 5 Board of Commissioners' Meeting Minutes June 16, 2020 (Exhibit A) Amo unt ,18.{LlS 39'6 .1 91 672.4 2 3 15 .,B · 2 .t123.B2 ff.,B 00 JQ1 .5 6 _Q . 16 J 13 .4.4 45. 2 333.m t12::5 JQ3 67.28, 96 .7 1 V t 2 6 ,3 U.62 ,1 ff.3 235.76 Board of Commissioners' Meeting Minutes June 16, 2020 (Exhibit A) 0 RE OLSO O[L CO I MC ES I C OLSO S liZEL POST 2 19 OTTER BL ECTRIC lJLC OTTER TA IL CO SO Li '.r- 1BL .· TILE LAKER Q I . RAPIDS P RESS O F IC! AL SOUD · N'.AS E C 0 0 PARTS aIB R Page 4 of 5 ff , 7 .58 4!1Q.ff 9 2 ,2 . 28'5 3 J l . 54 325 Q_6SQ..34 Vendo r Na me· L.1..[E.f!.N[l 1AM SALA. TI-lEJ' SALA. TI-l EJIKBLV I SA1'1DA H UJOH SCHM S H I CO RP ER HBR & E RS LJLC Board of Commissioners' Meeting Minutes June 16, 2020 (Exhibit A) Amo l!l nl 1 Q,fi 83 .. 38, L ~n S P CONTRO L S RVi CES [ 2 S · EE GEE SC!l.llA D S RF OON S l.ll L NG G RO P [ ST OLO D!C I O F ST:.· LES B ..., N ES S C Di STEllNS I NC STEV E'S SA I A ION [l'IC 12 .4lSB.fl 1 STI GM STRAJ',,I AO E HARDWARE STRE!ICH BRS S l.ll NSET ILAW EN OR CEMENT V .. S S HOPPI G EWS N R E UT ER S -W ES PHA ~Y · EL EVAT O R CORFIO:AAT liOGLASS [ 0 C · D A PPRAISALS [ V t Y V V[ R OOt.lP A [l'IC WALlWO:R K TRl.llC K C ENTBR D•-U 3 4:51l3 WAS E I AGEMENT .2.:5 L Fi lila ll iii ota1l: Page 5 of 5 1 . 3.62 . 168-!li>,&51..36