HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/19/2020
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
OTTERTAIL
COU NTY· MINNESOTA
Government Services Center, Commissioners' Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
May 19, 2020
8:30a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 8:30 a.m . Tuesday, May 19, 2020, at the Government Services
Center in Fergus Falls, MN and via Webex Meeting. Commissioner Lee Rogness, Chair; Betty Murphy, Vice-Chair; and John
Lindquist were present in the room . Commissioners Wayne Johnson, and Doug Huebsch were present via Webex
Meeting. The meeting was held via Webex Meeting and was available to the public via livestream due to the health
pandemic and declared emergency in accordance with Minn. Stat. Sec. 13D.021 Subd . 1 (1 ).
Approval of Agenda
Chair Rogness called for approval of the Board Agenda . Motion by Murphy, second by Lindquist to approve the Board of
Commissioners' agenda of May 19, 2020 with the following additions: Single and Two Family Property Tax Rebate
Program -City of Fergus Falls to the regular agenda and insurance requirements for working in road right of way to the
Public Works Committee. After discussion, the motion to approve the agenda passed on a roll call vote as follows :
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Consent Agenda
Motion by Murphy, second by Huebsch to approve the Consent Agenda items as follows :
1. May 12, 2020 Board of Commissioners' Meeting Minutes
2. Warrants/Bills for May 19, 2020 (Exhibit A)
3. Approval of an On-Sale Liquor and Sunday Liquor License for Bal moral Golf Course
4 . Approval of an On/Off-Sale 3.2 Malt Liquor License for Bladow Beach Resort & Campground
5. Approval of an Off-Sale 3.2 malt Liquor License for Big Chief Inc
After discussion, the motion to approve the consent agenda passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
2019 Human Services Annual Report
Human Services Director Deb Sjostrom and several staff provided a brief overview to the Board regarding the Human
Services economic assistance programs and services that were provided in 2019. They briefly discussed each of the
program areas and included statistical information. An overview of the report can be found on the County's website.
Ms. Sjostrom also recognized Pat Vanderlinden, who is retiring in June, for her 32 years of service in Human Service.
Page 1 of?
Board of Commissioners' Meeting Minutes
May 19, 2020
Pheasants Forever Land Acquisition
The Board discussed a letter that was received from Pheasants Forever in early May informing Commissioners that they
will soon be acquiring land in Otter Tail County from the Minnesota Outdoor Heritage Fund. Pheasants Forever plans to
donate the acquired land to the U.S. Fish & Wildlife Service for management as a Federal Waterfowl Production Areas and
no action is required from the Board at this time. County Attorney Eldien was asked to determine whether the purchase
needs to be approved by the Conservation Committee.
Planning Commission Recommendations
Preliminary Plat-"Johnson Addition to Thompson Beach" I Adam Johnson & Eric Johnson:
Motion by Johnson, second by Lindquist to approve a Preliminary Plat titled "Johnson Addition to Thompson Beach" with
conditions as recommended by the Planning Commission, consisting of 5 Single Family Residential Riparian Lots, 2 Blocks
and a Conditional Use Permit Application to construct a road to county specs for proposed plat and reclaim material on
existing easement with topsoil and seed . The proposed is located north & south of 23283 Thompson Beach Rd in Section
20 of Lida Township; Lake Lida (56-747), GD . After discussion, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS
Doug Huebsch
Wayne Johnson
John Lindquist
Betty Murphy
Leland Rogness
Conditional Use Permit -Daryl & Maria Breitenfeldt:
YEA
X
X
X
X
X
NAY ABSENT ABSTAIN
Motion by Lindquist, second by Huebsch to approve a Conditional Use Permit Application, with conditions as
recommended by the Planning Commission, to remove an existing cabin, detached garage, and sleeping cabin. Build a
new walkout cabin with attached garage & deck. New well and septic system (permit #26167 issued). The proposal is
located at 22105 Statesboro Dr, Section 31 of Girard Township; West Battle Lake (56-239), GD. After discussion, the motion
passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Preliminary Plat-"Pelican Developments II, LLC /MTE Holdings, LLC I Chris Schuler, Developer:
Motion by Johnson, second by Murphy to approve a Preliminary Plat titled "Pelican Developments 11, LLC", with
conditions as recommended by Planning Commission, consisting of 8 Single Family Residential Non-Riparian Lots, 1
Block. The proposal is located at 50577 County Hwy 9 in Section 11, Scambler Township: Pelican Lake (56-786), GD. After
discussion, the motion failed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Page 2 of 7
Board of Commissioners' Meeting Minutes
May 19, 2020
Motion by Johnson , second by Lindquist to deny the request of a Preliminary Plat titled "Pelican Developments 11, LLC"
consisting of 8 Single Family Residential Non-Riparian Lots, 1 Block due to concerns regarding shared driveways. After
discussion, the motion to deny passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Motion by Johnson, second by Murphy to waive the application fee for the Preliminary Plat titled "Pelican Developments
II, LLC" should the applicant choose to re-apply to allow additional time for Planning Commission to review the Plat and
address the Board 's concerns regarding shared driveways. After discussion , the motion passed on a roll call vote as
follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Emergency Management Update
Emergency Management Director Patrick Waletzko provided a brief update to the Board regarding Emergency
Management and shared the 2020-2021 All -Hazard Mitigation Plan that is required to maintain eligibility for FEMA hazard
mitigation grant programs. Participants are required to provide a match/in-kind contribution equal to $11 ,250.00 and
the county is confident this requirement will be met through time contributed on the project. Mr. Waletzko also provided
a brief overview of RAVE, an emergency notification system that is planned to replace the current Code Red system in the
coming weeks and discussed the functions and benefits of the new system .
Release of Funds
Motion by Murphy, second by Huebsch to authorize, as recommended on Tuesday, May 12, 2020 by the membership of
the Finance Committee, the release of the 2020 Budgeted Appropriation, in the amount of $100,000, to Productive
Alternatives, Inc. After discussion, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Bois de Sioux Watershed Board Member Appointment
Motion by Lindquist, second by Murphy to re -appoint Ben Brutlag to a three-year term as manager on the Bois de Sioux
Watershed Board of Managers. Mr. Brutlag's current term is set to expire June 30, 2020 . After discussion, the motion
passed on a roll call vote as follows:
BOARD OF COMMISSIONERS
Doug Huebsch
Wayne Johnson
John Lindquist
Betty Murphy
Leland Rogness
YEA
X
X
X
X
X
NAY ABSENT ABSTAIN
Page 3 of?
Highway Projects
Farmland Lease -Phelps Mill County Park:
Board of Commissioners' Meeting Minutes
May 19, 2020
Motion by Lindquist, second by Murphy to authorize appropriate County Officials' signatures to execute a lease
agreement between Otter Tail County and Daryl Tysdal for a term of one (1) haying season beginning April 1, 2020 and
ending November 30, 2020. After discussion , the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Approval of Contracts & Bonds -S.A.P. 056-654-006 & Etc.:
Motion by Johnson, second by Huebsch to authorize appropriate County Officials' signatures to execute the contract
between Otter Tail County and Mark Sand & Gravel Co ., Fergus Falls , MN, for the work and labor as it relates to S.A.P. 056-
654-006 & Etc. After discussion, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Approval of Contracts & Bonds -C.P. 20:CS -County Wide Crack Sealing:
Motion by Huebsch, second by Johnson to authorize appropriate County Officials' signatures to execute the contract
between Otter Tail County and Allied Blacktop Company, Maple Grove, MN , for the 2020 county wide crack sealing
project. After discussion, the motion passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Bid Award -C.P. 20:CS -County Wide Seal Coat:
Motion by Lindquist, second by Murphy to award the 2020 county wide seal coat project to Morris Sealcoat & Trucking ,
Inc, Morris, MN, in the amount of $1,690,508 .06 as recommended by the County Engineer. After discussion, the motion
passed on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Bid Award-S.A.P. 056-696-005 & S.A.P. 056-700-003:
Motion by Johnson, second by Murphy to award projects S.A.P. 056-696-005 & S.A.P . 056-700-003 to R.L. Larson
Excavating, St. Cloud, MN, in the amount of $2,318,113 .98 as recommended by the County Engineer. After discussion, the
motion passed on a roll call vote as follows:
Page 4 of 7
Board of Commissioners' Meeting Minutes
May 19, 2020
BOARD OF COMMISSIONERS
Doug Huebsch
Wayne Johnson
John Lindquist
Betty Murphy
Leland Rogness
YEA
X
X
X
X
X
NAY ABSENT
Single and Two Family Property Tax Rebate Program -City of Fergus Falls
ABSTAIN
Deputy Administrator Nick Leonard informed the Board that the City of Fergus Falls has postponed approving tax
abatements as it relates to the Single and Two Family Property Tax Rebate Program due to budgetary concerns. Mr.
Leonard plans to speak with the City Administrator to discuss more details.
Public Health Update
Public Health Director Jody Lien reported that Otter Tail County has 51 lab confirmed cases of COVID-19, of which 18 no
longer require isolation, and no COVID-19 related deaths. These cases have been reported throughout the county
ranging in age from children to 60's . Minnesota has 16,372 lab confirmed cases, of which 10,764 no longer require
isolation, and 731 lab confirmed deaths. The Public Health Department Operations Center has begun contact
investigation and tracing for Otter Tail County and is comfortable with their capacity to provide this service to the
community. Ms. Lien reiterated the importance of masking in public and introduced the following resolution to support
these voluntary efforts in slowing the spread of the virus.
Otter Tail County Masking & Cloth Face Covering
Otter Tail County Resolution No. 2020 -44
WHEREAS, in response to the COVID-19 pandemic, the Otter Tail County Board of Commissioners declared a state of
emergency on March 17, 2020 and current situation updates for the COVID-19 virus continue to show widespread
community spread of the virus throughout Minnesota, including Otter Tail County; and
WHEREAS, research shows that people who have no symptoms can spread COVID-19 and wearing a non-medical face
mask/cloth face covering helps minimize the spread of the virus; and
WHEREAS, the CDC recommends wearing cloth face coverings in public settings where other social distancing measures
are difficult to maintain or predict (e .g., grocery stores and pharmacies), especially in areas of significant community-
based transmission ; and
WHEREAS, the CDC also advises the use of simple cloth face coverings to slow the spread of the virus and help people
who may have the virus and do not know it from transmitting it to others; and
WHEREAS, cloth face coverings fashioned from household items or made at home from common materials at low cost
can be used as an additional, voluntary public health measure; and
WHEREAS, the Otter Tail County Board of Commissioners promotes and supports the use of cloth face coverings,
recognizing there are certain populations per the CDC that they are not indicated for; and
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners urge our residents, visitors and
friends to wear a non-medical mask/cloth face covering when out in public and challenge all employers throughout
Otter Tail County to champion and promote use of non-medical mask/cloth face covering amongst employees and
customers to slow the spread of COVID-19 in our communities.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Lindquist, duly seconded by
Commissioner Johnson and, after discussion thereof and upon roll call vote being taken thereon, the following voted as
follows:
Page 5 of?
BOARD OF COMMISSIONERS
Doug Huebsch
Wayne Johnson
John Lindquist
Betty Murphy
Leland Rogness
YEA
X
X
X
Adopted at Fergus Falls, Minnesota this 19th day of May 2020 .
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By: ________________ _
Leland R. Rogness, Board of Commissioners Chair
NAY
X
X
Board of Commissioners' Meeting Minutes
May 19, 2020
ABSENT ABSTAIN
Dated ______________ _
Attest ______________ _
Nicole Hansen, Clerk
Emergency Operations Center (EOC) Update
Emergency Management Director Patrick Waletzko provided a brief update to the Board regarding the Countywide EOC
and their continued operations and efforts. He reported that non-congregate care sites have been identified and that the
EOC plans to scale back on their briefings and situation reports.
Business Community
Community Development Director Amy Baldwin briefed the Board regarding Community Development Agency efforts
to provide support and resources to businesses as they reopen. April unemployment data is expected to be available
May 21 st and Ms . Baldwin plans to provide further information to the Board once numbers have been released . Deputy
Administrator Nick Leonard briefed the Board regarding the availability of essential supplies to businesses and reported
that several supplies have been secured and are planned to be available for purchase through the Otter Tail Lakes Country
Association website. Mr. Leonard plans to communicate information to businesses once more supplies have been
secured and the on line store is accessible to businesses.
Internal Operations and County Planning
County Administrator Nicole Hansen provided a brief update to the Board regarding internal operations and county
planning . She provided a general overview of guidelines and expectations during the reopening of county buildings and
briefly reviewed the preparedness/reopening plan . In Phase I of the plan, county buildings will remain closed but services
requiring access to the buildings can be by appointment as determined individually by each department. The public will
be screened and asked to wear cloth masks prior to entering the building.
Cancellation of Special Meetings
Motion by Johnson, second by Murphy to forgo the May 22 , 2020 special meeting. After discussion, the motion passed
on a roll call vote as follows:
BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN
Doug Huebsch X
Wayne Johnson X
John Lindquist X
Betty Murphy X
Leland Rogness X
Motion by Johnson, second by Lindquist to forgo the May 26, 2020 special meeting. After discussion, the motion passed
on a roll call vote as follows:
Page 6 of 7
Board of Commissioners' Meeting Minutes
May 19, 2020
BOARD OF COMMISSIONERS
Doug Huebsch
Wayne Johnson
John Lindquist
Betty Murphy
Leland Rogness
YEA
X
X
X
X
X
NAY ABSENT ABSTAIN
Motion by Johnson, second by Murphy to forgo the May 29, 2020 special meeting. After discussion, the motion passed
on a roll call vote as follows:
BOARD OF COMMISSIONERS
Doug Huebsch
Wayne Johnson
John Lindquist
Betty Murphy
Leland Rogness
YEA
X
X
X
X
X
NAY ABSENT ABSTAIN
Adjournment
At 11 :07 a.m ., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned. The next regular
Board meeting is scheduled at 8 :30 a.m. on Tuesday, June 2, 2020 and will be available to the public via live stream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Date: ____________ _
By: _______________ _ Attest: ____________ _
Leland R. Rogness, County Board Chair Nicole Hansen, Clerk
Page 7 of 7
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Page 1 of 2
Board of Commissioners' Meeting Minutes
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Page 2 of 2
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