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Home My WebLink AboutBoard of Commissioners - Minutes - 03/24/2020 OTTERTAIL COUNTY· MINNESOTA MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, West Battle Lake Room & Via GoToMeeting 515 West Fir Avenue, Fergus Falls, MN March 24, 2020 8 :30a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:37 a.m. Tuesday, March 24 , 2020, at the Government Services Center in Fergus Falls, MN and via GoToMeeting. Commissioner Lee Rogness , Chair; was present in the room. Commissioners Betty Murphy, Vice -Chair, John Lindquist, Wayne Johnson and Doug Huebsch were present via GoToMeeting . The meeting was held via GoToMeeting due to the health pandemic and declared emergency in accordance with Minn . Stat. Sec. 13D.021 . Approval of Agenda Chair Rogness called for approval of the Board Agenda. Motion by Lindquist, second by Murphy to approve the Board of Commissioners ' agenda of March 24, 2020 with the addition of a Human Services contract regarding the Adolescent Cognitive Skills Program to the consent agenda, addition of COVID-19 update to the regular agenda , removal of Deputy positions from the regular agenda and removal of the Finance committee meeting . After discussion, the motion to approve the agenda as amended passed on a roll call vote as follows : BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Consent Agenda Motion by Johnson, second by Murphy to approve the Consent Agenda items as follows: 1. March 17, 2020 Board of Commissioners ' Meeting Minutes 2. Warrants/Bills for March 24, 2020 (Exhibit A) 3. Human Services & Public Health Warrants/Bills for March 24, 2020 (Exhibit A) 4 . Approval of Pawnbroker License for Alexander Habra ken & Stacy Stock dba The Pawn Shop LLC located at 125 E Lincoln Ave, Fergus Falls, MN 5. Human Services Contract Regarding Adolescent Cognitive Skills Program After discussion, the motion to approve the consent agenda passed on a roll call vote as follows : BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X PRAIRIE SNOW DRIFTERS SNOWMOBILE TRAIL ASSOCIATION GRANT-IN-AID FUNDING Otter Tail County Resolution No. 2020-33 Commissioner Johnson offered the following and moved its adoption: WHEREAS , Otter Tail County has sponsored Grant-In-Aid Systems in the past; and Page 1 of 5 Board of Commissioners' Meeting Minutes March 24, 2020 WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney. THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Prairie Snow Drifters Trail Association for the 2020-2021 snowmobile season and proposed extensions of Grant-In- Aid Trails with the aforementioned condition . Commissioner Lindquist seconded the resolution and the resolution was passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness Adopted this 24th day of March. YEA X X X X X OTTER TAIL COUNTY BOARD OF COMMISSIONERS NAY By:----------------- Leland R. Rogness, Chair ABSENT ABSTAIN Dated: ______________ _ Attest: ______________ _ Nicole Hansen, Clerk OTTER COUNTRY TRAIL ASSOCIATION GRANT-IN-AID FUNDING Otter Tail County Resolution No. 2020-34 Commissioner Johnson offered the following and moved its adoption: WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and approval of the County Attorney. THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist for the Otter Country Trail Association for the 2020-2021 snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition. Commissioner Lindquist seconded the resolution and the resolution was passed on a roll call vote as follows: BOARD OF COMMISSIONERS Doug Huebsch Wayne Johnson John Lindquist Betty Murphy Leland Rogness Adopted this 24th day of March. YEA X X X X X OTTER TAIL COUNTY BOARD OF COMMISSIONERS NAY By:----------------- Leland R. Rogness, Chair Page 2 of 5 ABSENT ABSTAIN Dated : ______________ _ Attest: ______________ _ Nicole Hansen, Clerk Board of Commissioners' Meeting Minutes March 24, 2020 SEPTIC SYSTEM REPLACEMENT RELIEF RESOLUTION Otter Tail County Resolution No. 2020-31 WHEREAS, the Otter Tail County Sanitation Code requires that any subsurface sewage treatment system that is deemed noncom pliant be replaced within 24 months; and WHEREAS, the recent COVID-19 Coronavirus pandemic may have an economic impact on the residents of Otter Tail County: and WHEREAS, septic system upgrades can be an expensive repair. NOW THEREFORE BE IT RESOLVED THAT, by this resolution that any subsurface sewage treatment system that: (1) has been required by a Notice and Order to Comply issued by the County to be replaced; (2) the compliance deadline is in 2020; and, (3) not deemed an imminent threat to public health and safety; is hereby granted a 12 month extension to come into compliance. The motion for the adoption of this resolution was introduced by Commissioner Huebsch, duly seconded by Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, the resolution was passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY Doug Huebsch X Wayne Johnson John Lindquist X Betty Murphy X Leland Rogness X Adopted at Fergus Falls, MN this 24th day of March 2020 OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: _______________ _ Leland R. Rogness, Board of Commissioners Chair ABSENT ABSTAIN X Dated: ______________ _ Attest: ______________ _ Nicole Hansen, Clerk Clean Water Partnership Program Land and Resource Director Chris LeClair reported to the Board that Otter Tail County has been approved for a $1 million dollar grant from the Minnesota Pollution Control Agency (MPCA) for the Clean Water Partnership Program . This program allows property owners to apply for a loan with the county to upgrade their septic systems. Payback for the loan would be applied to the applicant's property taxes over a 10-year period at a 0% interest rate. Seasonal Supply of Hot Mix Bituminous Motion by Murphy, second by Lindquist to approve the contracts and bonds for seasonal supply of hot mix bituminous between Otter Tail County and Central Specialties, Inc., Alexandria, MN, Otter Tail County and Mark Sand & Gravel Co ., Fergus Falls, MN, Otter Tail County and Northern Improvement Company, Fargo, ND and Otter Tail County and Knife River Materials, Bemidji, MN . After discussion, the motion to approve the contacts and bonds passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X Page 3 of 5 Closed to the Public Board of Commissioners' Meeting Minutes March 24, 2020 At 9:02 a.m., Chair Rogness declared the Board of Commissioners meeting closed to the public for attorney client privileges to discuss matters regarding litigation concerning Ditch 52. The closed session is authorized under Minn. Stat. 13D.05, subd. 3(b). Present in the room were Lee Rogness, Chair, County Administrator Nicole Hansen and Board Secretary Tara Bakken. Present via GoToMeeting were Commissioners; Betty Murphy, Vice Chair; John Lindquist, Doug Huebsch, Wayne Johnson, County Attorney Michelle Eldien, Public Works Director Rick West, County Auditor-Treasurer Wayne Stein, County Ditch Inspector Kevin Fellbaum and Attorney John Kolb . The closed session was concluded at 9:32 a.m . Recess & Reconvene At 9:34 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board of Commissioners meeting was reconvened at 9:42 a.m. COVID-19 Update Public Health Director Jody Lien provided an update regarding COVID-19. To date, there are no cases of the virus in Otter Tail County and Minnesota has reported 235 cases and (1) death. Ms . Lien expressed the importance of social distancing and community mitigation. She also emphasized that guidelines would remain the same if cases are reported in Otter Tail County. The Public Health Operations Center is operating and has a dedicated phone line to assist with general questions to support the community and allow healthcare partners to focus on health-related questions. The Public Health department continues to coordinate with the county emergency operations team and participate in weekly calls with healthcare partners. Emergency Management Director Patrick Waletzko reported the Emergency Operations Center (EOC) was activated on March 23,2020 to assist with the Public Health response and internal continuity of operations. The EOC plans to focus on equipment and supplies needed, financial impacts and the future of the county. The EOC also plans to serve as a collection point for donations of personal protective equipment (PPE) to fulfill immediate and future requests. Mr. Waletzko was recently in communication with the seven (7) local city emergency managers in Otter Tail County of which include the City of Fergus Falls, New York Mills, Battle Lake, Pelican Rapids, Henning, Parkers Prairie and Perham. He reported the City of Battle Lake and Pelican Rapids have declared a 'Local State of Emergency' and discussed plans to provide awareness through situation reports made up of information received by external partners. Motion by Huebsch, second by Lindquist to hold an emergency Board of Commissioners' meeting regarding COVID-19 on Friday, March 27, 2020 at 9:00 a.m. via GoToMeeting. The emergency meeting is authorized under Minn. Stat. Sec. 13D.04, Subd.3 . After discussion, the motion to hold an emergency meeting passed on a roll call vote as follows: BOARD OF COMMISSIONERS YEA NAY ABSENT ABSTAIN Doug Huebsch X Wayne Johnson X John Lindquist X Betty Murphy X Leland Rogness X County Administrator Nicole Hansen reported departments are continuing to provide services and expressed concerns regarding a potential 'Shelter in Place' order from the governor. Minnesota Inter-County Association (MICA) and Association of Minnesota Counties (AMC) are requesting that government services be excluded from the executive order to allow continued services through the pandemic. Page 4 of 5 Board of Commissioners' Meeting Minutes March 24, 2020 Adjournment At 10:19 a.m ., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned. The next Board meeting is scheduled at 8:30 a.m . on Tuesday, April 7, 2020, at the Government Services Center in Fergus Falls, MN. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By : _______________ _ Leland R. Rogness, Board of Commissioners Chair Page 5 of 5 Dated: ______________ _ Attest: ______________ _ Nicole Hansen, Clerk Board of Commissioners' Meeting Minutes March 24 , 2020 (Exhibit A) Vend or IName AMAZON CAPliA l S E RVIC E S I NC AMEIR I PRIDE S ER V IC E S INC AXON E NTERPRISE IN C BAKKJENJT ARA B A R RETT FA R M S U PP L Y B EYER BOD Y SHO P IN C B HH PAIRT N EIRS BO ECK!ERSIM IC HEU ... E BO U N D T R EE ED I CAl lLC BRAUN V ENDIN G IN C B US H MAN!JOHN B UY-MOIR P A RTS&. S E RVICE LLC CHRISTENSEN OO NSIR UCTIO N CITIZE NS A DV O CATE OOD E 4 S ERVI C ES , INC COM ISSI ON ER O f' T RAN SPORT A IION COOPiE IRS T EC H 40 LOG Y GROU P IDAKOTA MAI U N G & SHIP P IN G EQ U I PM E IDAN 'S TOWIN G&. REP A I R IDEA NS IDISTRI B UTIIN G IDEN ZEL 'S REG IO N W ASTE I N C ID ITTBER N E RITRE V OR ID O U BL E A CATERI N G IDS SOLUTIO NS I N C EA G E EY E AERIAL PHOTOGRAPHY EG G E OONSTIRU C TIO N IN C EJ 'S F L OOR COVER I N G EIN V I IROTEC H S ERVIC ES IN C EV A VOllJJSHE'l'ENNE FARNAM'S G E NUINE PARTS I N C F ER G US FAlLS!C ITY Of' FER.G US PO\IV6R PIJ MP IN C F RAZEE-VERGAS F ORU M G & R OONTROl S GO V ER N M ENT F INAN C E O F FI C ERS ASSC G R EAT AM ER ICA F I NANC IIA!L SV CS HANSEN SE RVIC E LILC HAWE S S EP TIIC TANK PU M P IN G L L C HON EYWEll INT ER A TIIO !AL INC HOTS'I' EQ lllPM ENT O F MN H IJ BER El ECTRI C MOTOR & P IJMP REP IN ID EPiE N ID EN T/TH E Page 1 of4 A mount 806.4 7 1U 3 749.00 28.64 308-76 30 0 .00 1,417.89 28 .24 1,453.40 360 .00 200.87 158.74 20,96 6 .25 795.74 1,358.98 178.32 369.3 3 11.04 80 .. 95 4 ,60'2.7 292.50 11 3 .77 40 .00 2,020 .65 21 5 .00 30 0 .00 4 ,260 .00 6,140 .0 6 123 .26 19 .. 98 1,995.00 375.00 898 .00 1,51 11.00 595.00 263.00 456.00 1 90.00 3,098.58 1, 1011.75 565.00 1,5 19 .00 Ve nd o r Name J OBS HO J OHNSON CO NTRO LS K IMBALIL MIDWEST K NUTSO ELECTRIIC R6BUll DIN G lAKE REG IO N HEAL TH CARE lARRY OTT INC T RU CK SE RVICE l AW SON PR O DUCTS INC U TILE FALLS MACHIINE INC lOCATOR S & SUPiPUES INC M-R SIIG N COM PANY IN C. MARCO INC ST LOU IS MAR KS flEET S UIP A L Y INC MATTH EW BE NDER & COMPANY I C MIDW EST P RI NTING CO MINNCOR IN DUSTRIES MINN ESOT A S HERIIFFS' ASS O C IAT ION MINNKOT A E NVI RO S ERVI CES IINC MOTO ROLA SO lUlil ONS INC N F F l ELD A BSTRACT 0 0 LILC NET\IVORKS ERVIC ES OOMPANY NEW YO RK MIILILS DISP ATOH NOR-TECH NORTH ERN SAFETY TECHNOlOG Y I NC NORTHERN STATES S UPP LY INC NU SS TIRUCK & EQUIIP ENT O FF ICE O F MI\IIT SE RV ICES OK T IRE STO RE -WAHPETO N O LSO N OILCO INC O NE CALIL LOCATO RS LT[I OTTER T A IL 00 P UBU C H EALT H OTTER T A IL T IRE INC OTTERTAIL TRUCKING IINC IPARA BON I\IANO LABS INC P EMBERTON LAW , IP WP P REC IS E MRM l l C IP RO A G FARMERS COO IP ERA T IV E IP RO D UCT IV E A L TIE RNAT IVES INC R[IO EQ U IPMENT CO R[IO TRUCK O ENTERS REG ENTS O f Thl E UN IV ERS ITY OF MN ROOHOlUJOSHU A S HERlll/1 W ILL IAMS Page 2 of4 Board of Commissioners' Meeting Minutes March 24, 2020 (Exhibit A) Amou nt 33.70 733.0 11 53 1.67 1 76.00 1,91 5 .55 50 0 .00 9'2 6 .30 4 ,024 .. 49 2,228.93 349 .75 552.38 62 .56 1,03 1. 2 140 .00 35.00 240 .00 25 .00 4 8,7 11 .. 4 11 8,6,25.00 2,033.95 783 .24 420 .00 564 .79 23 1.54 1,531.77 2, 1!1 0 .00 26 4 .85 1,07 1. 9 120 . 6 1 84.00 1,20 0 .2 4 17,252.75 1,500.00 12,066.95 1,1 80 .00 684 .00 953.85 9 0D2 2,968.29 60 0.00 1 0 .22 505.93 Board of Commissioners' Meeting Minutes March 24, 2020 (Exhibit A) Vendor Name S HOEMAKE!RI BRENDA S RF CO NSI.J l T l NG GROUP I C STEINS IN C S UMMERVI U JE EL ECT RilC, INC .. T EN M lllE CONSTRUCTIO N INC T OMSON REUTERS -W EST TOWMASTER IJ S POST A l SERVICE IJNITEID l A BORA T ORIES V EIR IZO W IRE LESS -V SAT V EIRT INAIIJVA DE WARNER GARAGE DOOR INC W IDSETH S 1TH NO LT IN G &ASSOC F ina Total: Ve ndor Name AMAZON CAPITAl S ERV ICES INC ASOH N EWITZIIDIANE B EYER BOD Y SHO P I C !DAHLE ,JOID Y F ERG US T l IR E CENTER G RA BEJSO NYA HOYER /ELIZABETH KA MBE L-S EU PEIRTJIKI M IKILOEK!AS HLEY l A BELS DIRECT !..AKES COUNTRY SERVICE CO O P l5EINIOO LE MIDWEST M ONIT ORING & SURV EILA NCE MIK!K ELSON/HEA T HEIR MINNESOT A MONITORING INC MN DflPT OF HIJMAN S EIRViCES NELSON A UT O CENTER OTTER T A IL CO ATTO RN EY'S OFF ICE OTTEIR T A IL FAM l l Y S ER V IOES COU .. ABO P RA IR IE LAKES Y O UTH PROGRAMS P REM IER B IOT ECH LABS LILC P ROIDUCT IV E A L T EIR NATIVES INC STEARNS CO SHERI FF W EST CENTRAL REG J UV EN ILIE CTR F i 111all Total: Page 3 of4 Amount 175.fil 1 7,368.57 1 0,746..78 1 ,332.74 78 ..75 2 ,1Jr12 .53 9 ,1Jr2 8.24 20 ,IJ IJ O.OO 150 .. 00 50 .00 99 .98 238.69 1 ,320.00 242,795.!09 Amount 445 .. 611 il1I2 1I 90.00 10.68 356.64 26 .09 23.911 77.86 70.06 41Ji2 .00 25 .00 il4 .. 96 3,2fl 0 .00 i16,2 .49 26 .25 11 ,232.86 145.70 3,277.50 725.00 246 .00 1 ,8,i18 .. 95 11 ,82'7.03 50 .00 58,853.00 93,1'i17.,80 Vendor IName BARKER/M EGAN B ES6MANll!<A R EN BY E.IK!R ISTIN CLAY CO HEAL TH [IEPT ID EM MER!ANDREA rnJ EN OWfMBLISSA E LL EH SONIMA TTIE F IELDf06B FRAN SEN/JOH FRUSTOU A NNE G EOR!G ESONIA NTHOHY G IBB S/ANH G U OKfA.M Y H EAL T H CARE 6 NV I RO N M6NT AJL SERVIC E H E DRIICKXIKA THY KOEH L6R-TAE ERYIA NNA MARIE lAKE REGIO N H EALTHCARE lEWISI JOD I U E!N JJ ODY MAiG U SSON II...AJN E MARTENSONIPAIJlA METZG ER!J ESSI CA MINNESOTA MOTO R COMPANY MIINN KOT A E!NVIRO SERVICES IN C HOR-TECH HURSE FAMI Y PARliN ERSHIIP 0 FF ICE D EIPOT OTTE R T A IL C-0 S H ER IF F OTTE RTA IL COUNTY TIREAS U RER -EXP RI OTTE R T A IL FAMI Y S ER V IC ES COLlAEO PACIF IC INTERPRET ERS IP ER R I EIRIMA TTIH EW SCH I DTIJA N E SCH OO N/!N ENID Y SOlANDfM I RA N DA T li-lACKERl'SARAJH T OU Eliii'MAHMOUD V A N SANTENIDAJNA V ER IZON W IR ELESS V ICTO R LU D EEN C O MPANY V OSS/NA N C Y W ENTV110RT li-llKRIIST I Vendor IName W ESTl3 YlLI DA Fi11a ll T otal: Page 4 of4 Board of Commissioners' Meeting Minutes March 24, 2020 (Exhibit A) Amount 36 .. 46 1!]0.63 67.67 684.30 58.78 3 .45 317.41 101.78 6 1.53 134.55 2 17 .68 99.50 246.62 203.80 66.70 92.58 666.67 149.5 1 123.63 13 .80 144.90 51.75 52.54 50 .00 1 ,28-9.6 11 568.00 222.02 192.00 1 ,461 . 9 725.00 6,1 .90 17 .83 2 1 .. 0 24. 5 24. 5 48.88 4 .60 5.75 7~0.89 70.00 124.4:5 149.50 Amount 75.33 9 ,842..5'9