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Home My WebLink AboutBoard of Commissioners – Supporting Documents Compiled – 02/23/2021 OTTER TAIL COUNTY BOARD OF COMMISSIONERS SUPPORTING DOCUMENTS Tuesday, February 23, 2021 8:30 a.m. Government Services Center & Via Live Stream 515 West Fir Avenue, Fergus Falls, MN 2.1 Draft Otter Tail County Board Minutes for 02.09.2021 2.2 Warrants/Bills for 02.23.2021 2.3 Human Services & Public Health Warrants/Bills for 02.23.2021 2.4 2021 Human Services Contract Renewals 2.5 Final Payment to Traffic Marking Services, Inc 3.0 HRA & OTC Services Agreement 4.0 MN Environmental Assistance Grant for Film Plastic Program 5.0 Grant Application for Otter Tail County Organics Opportunities 6.0 Resolution to Adopt Redeye 1W1P Bylaws 6.0 AIS Task Force Member Appointment 7.0 Auditor-Treasurer Items 9.0 County Road Safety Plan 9.0 HSIP Project Grant Award 9.0 Approach Permit Revisions 9.0 Speed Zone Study Resolution 9.0 Resolution for Fir Ave Roundabout 9.0 LRIP Sponsorship Resolutions 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) 1. (a) (b) (c) 2. (a) (b) (c) (d) (e) 3. (a) (b) (c) COMMISSIONER'S VOUCHERS ENTRIES2/18/2021 csteinba N Y D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 11:46:32AM 1WWT-GRTF-3XCM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0120-6857 480.00 APPLIANCE DISPOSAL 2/2/21 Appliance Disposal N 01-112-000-0000-6369 2,953.70 STAND HERE SIGNS/BARRIERS 22048 Miscellaneous Charges N 10-302-000-0000-6500 1,215.00 MAILBOX SUPPORTS 2973 Supplies N 01-061-000-0000-6406 112.80 A2RJVV5AA0WI1P WIRELESS MOUSES 11FK-7P7N-CFCL Office Supplies N 01-061-000-0000-6406 6.99 A2RJVV5AA0WI1P CHARGER 11FT-T4N9-14DP Office Supplies N 01-061-000-0000-6406 35.98 A2RJVV5AA0WI1P SWITCH ADAPTER 1GNP-196Q-4HNN Office Supplies N 01-061-000-0000-6406 70.45 A2RJVV5AA0WI1P POWER SUPPLY 1K34-R9XF-7NJK Office Supplies N 01-061-000-0000-6680 266.00 A2RJVV5AA0WI1P HARD DRIVE 1QW6-1DXQ-4GTF Computer Hardware N 01-061-000-0000-6406 16.64 A2RJVV5AA0WI1P ENVELOPES 1VQV-Q6H3-91KY Office Supplies N 01-061-000-0000-6680 175.92 A2RJVV5AA0WI1P TRANSCEIVERS 1WKR-QWF1-4QCY Computer Hardware N 01-061-000-0000-6406 112.80 A2RJVV5AA0WI1P WIRELESS MOUSES 1X3H-4HMX-7XXR Office Supplies N 01-112-000-0000-6369 AP 1,485.00 A2RJVV5AA0WI1P SOAP STANDS 1K7X-3VQW-DGGD Miscellaneous Charges N 01-201-000-0000-6526 131.48 A2RJVV5AA0WI1P GPS SYSTEM 14JG-RFVD-LG61 Uniforms N 01-201-000-0000-6406 52.99 A2RJVV5AA0WI1P BLACK INK 1CHV-YCLJ-4RN4 Office Supplies N 01-201-000-0000-6406 44.80 A2RJVV5AA0WI1P HEADPHONES 1M99-N4YN-DPJP Office Supplies N 01-201-000-0000-6406 31.65 A2RJVV5AA0WI1P OTTERBOX CASE 1XCC-4777-RKFT Office Supplies N 01-250-000-0000-6452 66.70 A2RJVV5AA0WI1P ORANGE DYE 14P9-3JXJ-3V1L Prisioners Clothing Cost N 01-250-000-0000-6406 74.86 A2RJVV5AA0WI1P OFFICE SUPPLIES 17GV-GNHP-HL7P Office Supplies N 01-250-000-0000-6406 13.17 A2RJVV5AA0WI1P OFFICE SUPPLIES 1DR1-QQPY-Y61M Office Supplies N 01-250-000-0000-6432 34.35 A2RJVV5AA0WI1P GATORADE 1DR1-QQPY-Y61M Medical Incarcerated N 01-250-000-0000-6406 99.55 A2RJVV5AA0WI1P TONER 1VQ3-QCDM-VMVR Office Supplies N 01-250-000-0000-6432 66.69 A2RJVV5AA0WI1P READING GLASSES 1VQ3-QCDN-TDG4 Medical Incarcerated N 01-250-000-0000-6432 11.04 A2RJVV5AA0WI1P READING GLASSES Medical Incarcerated N 10-303-000-0000-6501 115.96 SUPPLIES-ACCT #A2RJVV5AA0WI1P 1K34-R9XF-QFND Engineering And Surveying Supplies N 10-304-000-0000-6406 24.99 SUPPLIES-ACCT #A2RJVV5AA0WI1P 1QCV-MYD7-3YDH Office Supplies N 13408 A&A RECYCLING LLC 480.0013408 5274 ADVANCED ENGRAVING INC 2,953.705274 2749 ALVERO LLC 1,215.002749 14386 AMAZON CAPITAL SERVICES INC 3,050.8114386 765 AMERICAN WELDING & GAS INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 22 Transactions A&A RECYCLING LLC ADVANCED ENGRAVING INC ALVERO LLC AMAZON CAPITAL SERVICES INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6572 108.22 SUPPLIES 07581752 Repair And Maintenance Supplies N 10-303-000-0000-6278 331.50 SERVICE 11847 Engineering & Hydrological Testing N 10-304-000-0000-6572 20.00 SHOP TOWELS - ACCT #160001537 Repair And Maintenance Supplies N 10-304-000-0000-6572 40.00 SHOP TOWELS - ACCT #220000970 Repair And Maintenance Supplies N 10-304-000-0000-6572 20.00 SHOP TOWELS - ACCT #160001541 Repair And Maintenance Supplies N 10-304-000-0000-6572 20.79 SHOP TOWELS - ACCT #160001540 Repair And Maintenance Supplies N 10-304-000-0000-6572 20.00 SHOP TOWELS - ACCT #160001539 Repair And Maintenance Supplies N 10-304-000-0000-6572 41.58 SHOP TOWELS - ACCT #160001536 Repair And Maintenance Supplies N 10-304-000-0000-6572 51.29 SHOP TOWELS - ACCT #160001535 Repair And Maintenance Supplies N 10-304-000-0000-6572 40.00 SHOP TOWELS - ACCT #160001538 Repair And Maintenance Supplies N 10-304-000-0000-6572 AP 51.29 SHOP TOWELS - ACCT #160001535 Repair And Maintenance Supplies N 50-000-000-0000-6290 19.04 ACCT 160002035 1602142863 Contracted Services N 50-390-000-0000-6290 19.04 ACCT 160002035 1602142863 Contracted Services.N 50-399-000-0000-6290 33.05 ACCT 160002035 1602142863 Contracted Services.N 01-013-000-0000-6262 787.00 CLIENT SERVICES JAN 2021 JAN2021 Public Defender Y 14-201-000-0000-6687 10,778.18 ACCT 125630 TASERS/ACCESSORIES 1714227 Equipment-Current Year N 01-250-000-0000-6526 74.99 BLACK PANTS 1/28/21 Uniforms N 10-304-000-0000-6572 7.00 SERVICE 1026884 Repair And Maintenance Supplies N 10-304-000-0000-6572 150.39 SERVICE 1027788 Repair And Maintenance Supplies N 108.22765 13484 APEX ENGINEERING GROUP INC 331.5013484 13620 ARAMARK 376.0813620 15262 AVERY, ATTORNEY AT LAW/JILL 787.0015262 7086 AXON ENTERPRISE INC 10,778.187086 5563 BACKMAN/SAVANNA 74.995563 31064 BATTLE LAKE STANDARD Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 12 Transactions 1 Transactions 1 Transactions 1 Transactions AMERICAN WELDING & GAS INC APEX ENGINEERING GROUP INC ARAMARK AVERY, ATTORNEY AT LAW/JILL AXON ENTERPRISE INC BACKMAN/SAVANNA Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 01-705-000-0000-6276 AP 1,050.00 ACCT 0395170 CONSULTING 1461874 Professional Services Y 10-304-000-0000-6572 19.98 PARTS 7063 Repair And Maintenance Supplies N 01-201-000-0000-6491 1,069.94 ACCT 114063 SUPPLIES 83948335 General Supplies N 01-250-000-0000-6224 11.24 MEAL - TRANSPORT 2/1/21 Prisioner Conveyance N 10-303-000-0000-6278 3,933.50 SERVICE B241726 Engineering & Hydrological Testing N 10-304-000-0000-6252 9.00 DRINKING WATER 138738 Water And Sewage N 10-304-000-0000-6252 7.00 DRINKING WATER 138739 Water And Sewage N 01-112-108-0000-6572 42.24 ACCT 565814 MAPLE BOARD 50333704 Repair And Maintenance Supplies N 10-304-000-0000-6306 2,255.58 REPAIR 061797 Repair/Maint. Equip N 10-304-000-0000-6572 632.00 TIRES 062010 Repair And Maintenance Supplies N 50-399-000-0000-6304 175.51 ACCT 100331 UNIT 11806 REPAIRS 061861 Repair And Maint-Vehicles N 50-399-000-0000-6304 762.02 ACCT 100331 UNIT 11805 SERVICE 061889 Repair And Maint-Vehicles N 50-399-000-0000-6304 344.77 ACCT 100331 UNIT 17373 SERVICE 062050 Repair And Maint-Vehicles N 157.3931064 5053 BDO USA LLP 1,050.005053 31780 BLUFFTON OIL CO 19.9831780 3494 BOUND TREE MEDICAL LLC 1,069.943494 10519 BRASEL/RYAN 11.2410519 386 BRAUN INTERTEC CORPORATION 3,933.50386 3957 BRAUN VENDING INC 16.003957 175 BUILDERS FIRST SOURCE 42.24175 3423 BUY-MOR PARTS & SERVICE LLC Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions BATTLE LAKE STANDARD BDO USA LLP BLUFFTON OIL CO BOUND TREE MEDICAL LLC BRASEL/RYAN BRAUN INTERTEC CORPORATION BRAUN VENDING INC BUILDERS FIRST SOURCE Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-399-000-0000-6304 5,794.43 ACCT 100331 UNIT 16558 REPAIRS 062098 Repair And Maint-Vehicles N 50-399-000-0000-6304 9.48 ACCT 100331 RECEPTACLE 062116 Repair And Maint-Vehicles N 50-399-000-0000-6304 3,424.05 ACCT C00837 UNIT 15987 REPAIRS 062184 Repair And Maint-Vehicles N 50-399-000-0000-6304 100.21 ACCT 100331 UNIT 1712 REPAIRS 062185 Repair And Maint-Vehicles N 01-201-000-0000-6304 192.15 UNIT 1704 BATTERY 46718 Repair And Maintenance N 01-201-000-0000-6304 31.39 UNIT 1704 OIL CHANGE 46897 Repair And Maintenance N 10-304-000-0000-6306 43.67 SERVICE 47071 Repair/Maint. Equip N 01-112-000-0000-6310 575.00 2021 WINDOW CLEANING PA045923 Outside Vendor Services Y 01-013-000-0000-6262 1,507.50 56-JV-20-2658 S BURLEY 22239 Public Defender Y 01-013-000-0000-6262 330.00 56-JV-19-2680 D FLETCHER 22240 Public Defender Y 01-013-000-0000-6262 105.00 56-JV-19-3514 S KITTILSON 22241 Public Defender Y 01-013-000-0000-6262 232.50 56-JV-19-3514 S KITTILSON 22242 Public Defender Y 01-013-000-0000-6262 157.50 CHIPS 20-476 D POTTS 22243 Public Defender Y 01-013-000-0000-6262 5,565.00 56-JV-20-1820; 56-JV-20-476 22244 Public Defender Y 01-149-000-0000-6369 140.25 INSTALL GPS 6084 Miscellaneous Charges N 01-201-000-0000-6304 2,292.75 UNIT 1903 INSTALL EQUIPMENT 6068 Repair And Maintenance N 01-201-000-0000-6315 280.50 UNIT 1701 REMOVE EQUIPMENT 6088 Radio Repair Charges N 01-201-000-0000-6304 3,937.80 UNIT 2005 INITIAL UPFIT 6102 Repair And Maintenance N 10-304-000-0000-6572 127.96 PARTS 6097 Repair And Maintenance Supplies N 01-201-000-0000-6408 75.93 ACCT 4931 EXAM/BOARDING MOJO 165979 Canine Supplies N 13,498.053423 8930 CERTIFIED AUTO REPAIR 267.218930 12058 CLEAN SWEEP COMMERCIAL SERVICES 575.0012058 30023 CLINE JENSEN PA 7,897.5030023 9087 CODE 4 SERVICES INC 6,779.269087 32659 COMPANION ANIMAL HOSPITAL 75.9332659 Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 9 Transactions 3 Transactions 1 Transactions 6 Transactions 5 Transactions 1 Transactions BUY-MOR PARTS & SERVICE LLC CERTIFIED AUTO REPAIR CLEAN SWEEP COMMERCIAL SERVICES CLINE JENSEN PA CODE 4 SERVICES INC COMPANION ANIMAL HOSPITAL Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-302-000-0000-6514 14,467.61 SALT -166.62 TON HENNING 758218 Salt N 10-302-000-0000-6514 836.66 MOISTURE DEDUCT 758218 Salt N 10-302-000-0000-6514 7,410.07 SALT - 85.34 TONS HENNING 758223 Salt N 10-302-000-0000-6514 858.94 MOISTURE DEDUCT 758223 Salt N 02-219-000-0000-6369 360.75 MEALS FOR TRNG 2/10/21 593785 Miscellaneous Charges N 01-201-000-0000-6171 670.00 INSTRUCTOR CERTIFICATION TRNG 9445 Tuition And Education Expenses N SPROUT/AARON5608 01-201-000-0000-6171 670.00 INSTRUCTOR CERTIFICATION TRNG 9449 Tuition And Education Expenses N MEKASH/ALLEN5433 01-250-000-0000-6171 670.00 INSTRUCTOR CERTIFICATION TRNG 9493 Tuition And Education Expenses N HANSON/CAMERON14559 01-250-000-0000-6171 670.00 INSTRUCTOR CERTIFICATION TRNG 9493 Tuition And Education Expenses N SAURER/MATTHEW3385 01-041-000-0000-6406 36.79 ACCT 2189988030 SUPPLIES 452385 Office Supplies N 01-044-000-0000-6406 6.80 ACCT 2189988010 YELLOW PAPER 451907 Office Supplies N 01-063-000-0000-6406 38.64 ACCT 2189988030 HANGING FOLDER 452385 Office Supplies N 01-201-000-0000-6406 129.36 ACCT 2189988555 SUPPLIES 452327 Office Supplies N 01-201-000-0000-6677 3,892.93 ACCT 2189988555 OFFICE INSTALL 452369 Office Furniture And Equipment-Minor N 01-250-000-0000-6406 AP 68.96 ACCT 2189988556 SUPPLIES 450807 Office Supplies N 01-250-000-0000-6406 AP 20.07 ACCT 2189988556 SUPPLIES 450882 Office Supplies N 02-225-000-0000-6369 1,946.47 ACCT 2189988555 OFFICE INSTALL 452369 Miscellaneous Charges N 01-250-000-0000-6526 113.96 ACCT OTSHER LONG SLEEVE POLOS 032994 Uniforms N 13656 COMPASS MINERALS AMERICA INC 20,182.0813656 7479 CONCEPT CATERING 360.757479 5692 CONTROLLED FORCE INC 2,680.005692 32603 COOPER'S OFFICE SUPPLY INC 6,140.0232603 16269 COWING ROBARDS INC 113.9616269 3710 CULLIGAN OF DETROIT LAKES Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - - 4 Transactions 1 Transactions 4 Transactions 8 Transactions 1 Transactions COMPASS MINERALS AMERICA INC CONCEPT CATERING CONTROLLED FORCE INC COOPER'S OFFICE SUPPLY INC COWING ROBARDS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6252 74.30 DRINKING WATER Water And Sewage N 50-000-000-0170-6290 27.00 ACCT 327-00028118-5 FEB 2021 1/31/21 Contracted Services.N 10-304-000-0000-6252 51.50 DRINKING WATER Water And Sewage N 01-112-109-0000-6572 AP 1,202.68 ACCT 29176 PM FULL SERVICE E8-44274 Repair And Maintenance Supplies N 01-112-108-0000-6572 AP 916.69 ACCT 29176 GENERATOR DIAGNOSIS E8-46605 Repair And Maintenance Supplies N 01-112-101-0000-6572 AP 1,331.40 ACCT 29176 INSPECT W/LOADBANK E8-48933 Repair And Maintenance Supplies N 01-112-101-0000-6572 1,175.02 ACCT 29176 PM FULL SERVICE E8-54057 Repair And Maintenance Supplies N 01-201-000-0000-6675 4,609.99 ALUMINUM TRAILER 5329 Machinery And Automotive Equipment N 02-102-000-0000-6369 8,208.00 2021 WESITE MAINTENANCE 4255 Miscellaneous Charges Y 50-399-000-0000-6485 400.79 ACCT 227162 SUPPLIES 79683 Custodian Supplies N 01-149-000-0000-6210 50.00 HALF TAPES (POSTAGE LABELS)AR1707 Postage & Postage Meter N 01-201-000-0000-6304 116.00 UNIT 1903 MOUNT TIRES 51689 Repair And Maintenance N 74.303710 5407 CULLIGAN OF ELBOW LAKE 27.005407 2364 CULLIGAN OF WADENA 51.502364 687 CUMMINS SALES & SERVICE 4,625.79687 16260 CUTTING EDGE OF PERHAM INC 4,609.9916260 15018 CYBERSPROUT LLC 8,208.0015018 36 DACOTAH PAPER CO 400.7936 14949 DAKOTA BUSINESS SOLUTIONS INC 50.0014949 1496 DAN'S TOWING & REPAIR Page 7Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 4 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions CULLIGAN OF DETROIT LAKES CULLIGAN OF ELBOW LAKE CULLIGAN OF WADENA CUMMINS SALES & SERVICE CUTTING EDGE OF PERHAM INC CYBERSPROUT LLC DACOTAH PAPER CO DAKOTA BUSINESS SOLUTIONS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6565 437.85 D.E.F. FLUID 185256 Fuels - Diesel N 50-399-000-0000-6854 AP 507.00 ACCT OTT001 REJECTED PAPER 13120OTTER External Materials Proc & Handle N 50-399-000-0000-6854 157.56 ACCT 223 TIPPING FEES 5075 External Materials Proc & Handle N 09-507-510-0000-6253 124.02 ACCT 1122 GARBAGE 2/1/21 Garbage N 10-303-000-0000-6278 6,570.00 SERVICE 20542 Engineering & Hydrological Testing N 10-303-000-0000-6278 8,835.00 SERVICE 20543 Engineering & Hydrological Testing N 01-002-000-0000-6369 35.00 SNACKS FOR BOARD MTG 2/9/21 2/9/21 Miscellaneous Charges N 10-302-000-0000-6350 AP 4,415.00 SERVICE 31219 Maintenance Contractor N 10-302-000-0000-6505 AP 1,235.92 RIP RAP ROCK 31219 Aggregates N 50-000-000-0150-6290 337.50 SNOW REMOVAL/SANDING 31243 Contracted Services.Y 13-012-000-0000-6369 250.00 LAW LIBRARY HRS JAN 2021 JAN2021 Miscellaneous Charges Y 01-063-000-0000-6344 38,457.50 HMA/FMA/SMA 2021-2022 1179166 Programming, Support, Warranty N 116.001496 9672 DEANS DISTRIBUTING 437.859672 14946 DEM-CON MATERIALS RECOVERY LLC 664.5614946 1261 DENZEL'S REGION WASTE INC 124.021261 5115 DESIGN TREE ENGINEERING INC 15,405.005115 11391 DOUBLE A CATERING 35.0011391 941 EGGE CONSTRUCTION INC 5,988.42941 5430 EIFERT/DANA 250.005430 2581 ELECTION SYSTEMS & SOFTWARE Page 8Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 2 Transactions 1 Transactions 2 Transactions 1 Transactions 3 Transactions 1 Transactions DAN'S TOWING & REPAIR DEANS DISTRIBUTING DEM-CON MATERIALS RECOVERY LLC DENZEL'S REGION WASTE INC DESIGN TREE ENGINEERING INC DOUBLE A CATERING EGGE CONSTRUCTION INC EIFERT/DANA Otter Tail County Auditor FARMER'S DAUGHTER RUSTIC BAKERY LLC COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 10-302-000-0000-6500 8.00 SUPPLIES B99560 Supplies N 02-219-000-0000-6369 39.00 ROLLS FOR TRNG 2/10/21 800353 Miscellaneous Charges N 10-304-000-0000-6251 825.33 PROPANE 22341 Gas And Oil - Utility N 10-304-000-0000-6251 1,226.61 PROPANE 37796 Gas And Oil - Utility N 50-399-000-0000-6565 1,201.41 ACCT 727196 SOY BIO DIESEL 4985 Fuels N 10-304-000-0000-6572 14.25 PARTS - ACCT #87205 629525 Repair And Maintenance Supplies N 10-304-000-0000-6572 47.88 SUPPLIES - ACCT #87205 629987 Repair And Maintenance Supplies N 10-304-000-0000-6406 9.87 SUPPLIES - ACCT #13025 794519 Office Supplies N 10-304-000-0000-6565 33.96 OIL - ACCT #13025 794519 Fuels - Diesel N 10-304-000-0000-6572 2,189.24 PARTS - ACCT #13025 794519 Repair And Maintenance Supplies N 10-304-000-0000-6565 16.98 OIL - ACCT #13025 794520 Fuels - Diesel N 10-304-000-0000-6572 129.44 BATTERY - ACCT #13025 794528 Repair And Maintenance Supplies N 10-304-000-0000-6572 3.38 PARTS - ACCT #13025 794626 Repair And Maintenance Supplies N 10-304-000-0000-6572 22.99 SUPPLIES - ACCT #13025 794632 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.76 PARTS - ACCT #13025 794634 Repair And Maintenance Supplies N 10-304-000-0000-6572 37.98 PARTS - ACCT #13025 794979 Repair And Maintenance Supplies N 10-304-000-0000-6572 18.65 PARTS - ACCT #13025 795110 Repair And Maintenance Supplies N 10-304-000-0000-6572 4.84 PARTS - ACCT #13025 795634 Repair And Maintenance Supplies N 10-303-000-0000-6330 56.00 MILEAGE Mileage N 38,457.502581 364 EVERTS LUMBER CO 8.00364 5781 39.005781 35594 FARMERS CO-OP OIL 3,253.3535594 373 FARNAM'S GENUINE PARTS INC 2,545.22373 11382 FELLBAUM/KEVIN 56.0011382 35011 FERGUS FALLS DAILY JOURNAL Page 9Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 3 Transactions 13 Transactions 1 Transactions FARMER'S DAUGHTER RUSTIC BAKERY LLC ELECTION SYSTEMS & SOFTWARE EVERTS LUMBER CO FARMERS CO-OP OIL FARNAM'S GENUINE PARTS INC FELLBAUM/KEVIN Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-002-000-0000-6240 AP 399.74 ACCT 530695 BOC MTG 12.15 359058 Publishing & Advertising N 01-002-000-0000-6240 399.74 ACCT 530695 BOC MTG 1.05 360574 Publishing & Advertising N 01-002-000-0000-6240 199.87 ACCT 530695 BOC MTG 1.12 365418 Publishing & Advertising N 01-031-000-0000-6240 202.00 ACCT 529337 SAFETY/RISK SPEC 363737 Publishing & Advertising N 01-705-000-0000-6240 127.19 ACCT 537730 TAX ABATEMENT 365721 Publishing & Advertising N 02-283-000-0000-6240 209.00 ACCT 537730 COUNTY FUNDING AD 360455 Publishing & Advertising N 10-303-000-0000-6278 DTG 645.00 GLACIAL EDGE TRAIL AMENDMENT 35189 Engineering & Hydrological Testing N 10-303-000-0000-6278 322.50 GLACIAL EDGE TRAIL AMENDMENT 35196 Engineering & Hydrological Testing N 50-000-000-0130-6863 2,400.00 LEACHATE HAULING JAN 2021 44618 Leachate Disposal N 02-103-000-0000-6369 3,250.78 LAREDO USAGE JAN 2021 0227007-IN Miscellaneous Charges N 50-000-000-0000-6330 53.76 MILEAGE JAN 2021 JAN2021 Mileage N 01-250-000-0000-6526 20.00 PANTS ALTERATIONS 2/2/21 Uniforms N 10-304-000-0000-6572 55.52 PARTS 001-1510728 Repair And Maintenance Supplies N 10-304-000-0000-6572 480.27 PARTS 001-1511592 Repair And Maintenance Supplies N 10-304-000-0000-6306 1,408.80 REPAIR 001-1511638 Repair/Maint. Equip N 10-303-000-0000-6342 26.25 SERVICE AGREEMENT 225474-0 Service Agreements N 1,537.5435011 32679 FERGUS FALLS/CITY OF 967.5032679 2153 FERGUS POWER PUMP INC 2,400.002153 13636 FIDLAR TECHNOLOGIES INC 3,250.7813636 8002 FIELD/TERRY 53.768002 2967 FLODEN/BRENT 20.002967 2497 FORCE AMERICA DISTRIBUTING LLC 1,944.592497 15050 FRANZ REPROGRAPHICS INC Page 10Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 6 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS POWER PUMP INC FIDLAR TECHNOLOGIES INC FIELD/TERRY FLODEN/BRENT FORCE AMERICA DISTRIBUTING LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 01-112-110-0000-6572 6,333.00 ACCT OTT100 KITCHEN HOOD 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Transactions 1 Transactions FRANZ REPROGRAPHICS INC G & R CONTROLS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-112-000-0000-6275 8.10 ACCT MN01166 6 TICKETS 1011281 Fiber Locating Service N 01-112-106-0000-6572 101.76 ACCT 813640729 AIR FILTERS 9780722246 Repair And Maint Supplies N 01-112-101-0000-6572 46.92 ACCT 813640729 AIR FILTERS 9788629120 Repair And Maintenance Supplies N 01-112-106-0000-6572 101.76 ACCT 813640729 AIR FILTERS 9789809606 Repair And Maint Supplies N 01-112-101-0000-6572 474.37 ACCT 813640729 SUPPLIES 9795463950 Repair And Maintenance Supplies N 10-304-000-0000-6406 78.67 SUPPLIES 30214858 Office Supplies N 10-304-000-0000-6406 60.50 SUPPLIES 30214973 Office Supplies N 10-304-000-0000-6406 57.20 SUPPLIES 30215172 Office Supplies N 10-304-000-0000-6406 14.99 SUPPLIES 30215539 Office Supplies N 10-304-000-0000-6572 4.98 SUPPLIES 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of NameNo.Service Dates 20 Transactions 1 Transactions 4 Transactions - 6 Transactions 1 Transactions 4 Transactions 1 Transactions GALLS LLC GOPHER STATE ONE CALL GRAINGER INC HILLTOP LUMBER INC HONEYWELL INTERNATIONAL INC HOUSTON ENGINEERING INC INTERSTATE POWER SYSTEMS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-250-000-0000-6406 51.90 CUSTOM XSTAMPER 661952 Office Supplies N 01-250-000-0000-6526 34.00 SEWING LOGOS & PATCHES 3835 Uniforms N 01-112-106-0000-6572 2,410.32 ACCT 1342077 AIR CONTROLLER 1-100982439953 Repair And Maint Supplies N 01-013-000-0000-6262 70.00 56-P3-81-044406 T NYGAARD 1961152 Public Defender Y 01-013-000-0000-6262 135.00 56-PR-17-691 D DEFIEL 1961206 Public Defender Y 01-013-000-0000-6262 10.00 56-P2-06-001358 R GILBERTSON 1961207 Public Defender Y 01-091-000-0000-6406 40.50 CONVICTION COPY BF123539A 21900264 Office Supplies N 01-201-000-0000-6526 475.40 GLOCK 26 GEN 5 9MM PISTOL SI101462 Uniforms N PETERSON/PAUL11971 10-304-000-0000-6572 271.00 PARTS 8610865 Repair And Maintenance Supplies N 10-304-000-0000-6572 95.88 PARTS 8616001 Repair And Maintenance Supplies N 10-304-000-0000-6300 450.00 SERVICE 14056 Building And Grounds Maintenance N 8908 J.P. COOKE CO 51.908908 39324 JK SPORTS INC 34.0039324 1630 JOHNSON CONTROLS 2,410.321630 10408 JONES LAW OFFICE 215.0010408 999999000 KERN CO SUPERIOR COURT 40.50999999000 6438 KIESLER'S POLICE SUPPLY, INC 475.406438 1002 KIMBALL MIDWEST 366.881002 1008 KOEP'S SEPTIC LLC 450.001008 79 LAKE REGION HEALTHCARE Page 13Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 1 Transactions 2 Transactions 1 Transactions J.P. COOKE CO JK SPORTS INC JOHNSON CONTROLS JONES LAW OFFICE KERN CO SUPERIOR COURT KIESLER'S POLICE SUPPLY, INC KIMBALL MIDWEST KOEP'S SEPTIC LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-201-000-0000-6433 95.76 VISIT 3766565-0001 CF 21000392 1/5/21 Special Medical 6 01-201-000-0000-6433 AP 95.76 VISIT 3712972-0001 CF 20034019 10/17/20 Special Medical 6 01-201-000-0000-6433 AP 95.76 VISIT 3741095-0001 CF 20037587 11/21/20 Special Medical 6 01-201-000-0000-6433 AP 95.76 VISIT 3756432-0001 CF 20039731 12/14/20 Special Medical 6 01-091-000-0000-6270 504.00 ACCT 301997 56-JV-19-2834 2/1/21 Misc Professional-Expert Witness 6 01-112-106-0000-6572 87.24 ACCT 020318 SUPPLIES 43285 Repair And Maint Supplies N 09-507-000-0000-6251 AP 261.50 ACCT 700285 OVERPAYMENT 11320 Gas And Oil - Utility N 09-507-510-0000-6251 302.45 ACCT 700285 LP GAS COMMERCIAL 62678 Gas And Oil - Utility N 09-507-000-0000-6251 18.30 ACCT 700285 LP GAS DISCOUNTS 639681 Gas And Oil - Utility N 09-507-510-0000-6251 30.00 ACCT 700285 TANK RENTAL 7213 Gas And Oil - Utility N 10-304-000-0000-6406 4.99 SUPPLIES - ACCT #003198 10953 Office Supplies N 10-304-000-0000-6572 17.94 SUPPLIES - ACCT #003198 10953 Repair And Maintenance Supplies N 10-304-000-0000-6572 87.96 SUPPLIES - ACCT #003198 18035 Repair And Maintenance Supplies N 10-304-000-0000-6406 3.38 SUPPLIES - ACCT #003198 38351 Office Supplies N 10-304-000-0000-6572 22.45 SUPPLIES - ACCT #003198 38351 Repair And Maintenance Supplies N 10-304-000-0000-6251 942.50 PROPANE - ACCT #040416 67310 Gas And Oil - Utility N 10-304-000-0000-6251 951.39 PROPANE - ACCT #040416 67426 Gas And Oil - Utility N 50-000-000-0110-6565 165.88 ACCT 009080 FIELDMASTER 11499 Fuels N 50-000-000-0130-6565 345.51 ACCT 009080 LP GAS COMMERCIAL 28794 Fuels N 01-031-000-0000-6276 6,175.00 ACCT 36093 HEALTH & SAFETY Q1 93270 Professional Services N 10-302-000-0000-6242 50.00 TRAINING REGISTRATION - S. GOE 93215 Registration Fees N 10-302-000-0000-6242 50.00 TRAINING REGISTRATION - C. FIE 93215 Registration Fees N 10-304-000-0000-6242 50.00 TRAINING REGISTRATION - G. HOL 93215 Registration Fees N 50-000-000-0000-6242 50.00 ACCT 1639 D&A SUPERVISOR TRNG 93216 Registration Fees N FJESTAD/ZACH11964 50-399-000-0000-6291 500.00 CARDBOARD 74140 Contract Transportation N 383.0479 25146 LAKELAND MENTAL HEALTH CENTER 504.0025146 10350 LAKES AREA COOPERATIVE 2,681.8910350 41450 LAKES COUNTRY SERVICE COOP 6,375.0041450 81 LARRY OTT INC TRUCK SERVICE Page 14Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions - - 14 Transactions 5 Transactions LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LAKES AREA COOPERATIVE LAKES COUNTRY SERVICE COOP Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-399-000-0000-6291 500.00 CARDBOARD 2/8/21 74155 Contract Transportation N 50-399-000-0000-6291 650.00 PLASTIC BALES 74162 Contract Transportation N 01-061-000-0000-6342 1,590.00 OFFICE 365/POWER BI LICENSES 5582ADD5 Service Agreements N 10-304-000-0000-6572 2,854.77 PARTS 360435 Repair And Maintenance Supplies N 10-304-000-0000-6572 330.90 PARTS 360462 Repair And Maintenance Supplies N 10-302-000-0000-6500 16.98 SUPPLIES 0289558-IN Supplies N 10-304-000-0000-6572 60.00 SUPPLIES 0289853-IN Repair And Maintenance Supplies N 10-304-000-0000-6406 194.80 SUPPLIES 0289854-IN Office Supplies N 10-304-000-0000-6406 49.95 SUPPLIES 0289929-IN Office Supplies N 50-000-000-0110-6379 26.99 ACCT 23-52F1 GLOVES 20290076-IN Miscellaneous Charges N 10-303-000-0000-6501 111.85 SUPPLIES 211157 Engineering And Surveying Supplies N 01-061-000-0000-6342 1,989.18 ACCT 35700038 CN 500-0614025 434958039 Service Agreements N 01-250-000-0000-6342 325.09 ACCT 35700038 CN 500-0461307 434872909 Service Agreements N 10-304-000-0000-6406 15.84 SUPPLIES 92041 Office Supplies N 10-304-000-0000-6572 0.48 PARTS 92076 Repair And Maintenance Supplies N 10-304-000-0000-6406 16.14 SUPPLIES 92090 Office Supplies N 10-304-000-0000-6572 1.32 PARTS 92226 Repair And Maintenance Supplies N 50-000-000-0130-6300 14.98 ACCT 984898 SHOP TOWELS 092661 Building And Grounds Maintenance N 50-000-000-0130-6306 8.28 ACCT 984898 NUT DRIVER 092661 Repair/Maint. Equip N 1,650.0081 7302 LIFTOFF, LLC 1,590.007302 1022 LITTLE FALLS MACHINE INC 3,185.671022 41638 LOCATORS & SUPPLIES INC 348.7241638 511 M-R SIGN CO INC 111.85511 36132 MARCO INC ST LOUIS 2,314.2736132 9930 MARKS FLEET SUPPLY INC Page 15Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 2 Transactions 5 Transactions 1 Transactions 2 Transactions LARRY OTT INC TRUCK SERVICE LIFTOFF, LLC LITTLE FALLS MACHINE INC LOCATORS & SUPPLIES INC M-R SIGN CO INC MARCO INC ST LOUIS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0130-6306 24.38 ACCT 984898 OIL DIESEL 092661 Repair/Maint. Equip N 50-000-000-0130-6306 8.28 ACCT 984898 NUT DRIVER 092696 Repair/Maint. Equip N 01-201-000-0000-6492 1,234.28 PHANTOM 4 PRO DRONE/PROPELLERS 7984 Police Equipment N 01-061-000-0000-6342 993.40 ADOBE ACROBAT PRO LICENSES 2102013 Service Agreements N 23-705-000-0000-6355 2,223.00 ACCT 7639 PC RENEWAL 18874R Liability Insurance N 01-201-000-0000-6171 445.00 EVO/PIT REFRESHER CLASS 48001 Tuition And Education Expenses N 10-304-000-0000-6565 39.02 HY-GARD 2314905 Fuels - Diesel N 10-304-000-0000-6306 50.89 SERVICE 764223 Repair/Maint. Equip N 10-304-000-0000-6306 54.60 SERVICE 764553 Repair/Maint. Equip N 01-201-000-0000-6241 25.00 2021 MEMBERSHIP DUES 20072 Membership Dues N STEWART/JAMES2902 02-225-000-0000-6369 120.00 PERMITS TO ACQUIRE 226720 Miscellaneous Charges N 01-043-000-0000-6369 20.00 ACCT 1143-13 SHREDDING SERVICE 421463 Miscellaneous Charges N 73.149930 5811 MAVERICK DRONE SYSTEMS 1,234.285811 548 MCCC LOCKBOX 993.40548 546 MCIT 2,223.00546 3593 MHSRC RANGE 445.003593 15003 MIDWEST MACHINERY CO 39.0215003 42863 MINNESOTA MOTOR COMPANY 105.4942863 563 MINNESOTA SHERIFFS' ASSOCIATION 145.00563 7661 MINNKOTA ENVIRO SERVICES INC Page 16Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates - 8 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions MARKS FLEET SUPPLY INC MAVERICK DRONE SYSTEMS MCCC LOCKBOX MCIT MHSRC RANGE MIDWEST MACHINERY CO MINNESOTA MOTOR COMPANY MINNESOTA SHERIFFS' ASSOCIATION Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-042-000-0000-6240 AP 146.27 DRIVERS MANUALS 3919 Publishing & Advertising N 01-705-000-0000-6560 48.05 ACCT OTTE021 OIL CHANGE 6241624 Gasoline & Oil - 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- - OLSON/BRENDA ONE CALL LOCATORS LTD OPG-3 INC OTTER TAIL CO DETENTION FACILITY OTTER TAIL CO EMPLOYEE'S COMMITTEE OTTER TAIL CO TREASURER Otter Tail County Auditor OUTDOOR RENOVATIONS LANDSCAPE & NURSERY COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Road And Bridge Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6253 36.00 WASTE DISPOSAL 01-620845 Garbage N 01-031-000-0000-6369 131.49 ACCT 64615 OTC ADMIN MEMOS 8004283 Miscellaneous Charges N 50-000-000-0120-6291 1,260.72 HAULING CHARGES 1/25/21 39309 Contract Transportation N 50-000-000-0170-6291 4,970.72 HAULING CHARGES 1/25/21 39309 Contract Transportation N 50-000-000-0120-6291 2,330.51 HAULING CHARGES 2/1/21 39311 Contract Transportation N 50-000-000-0170-6291 4,394.48 HAULING CHARGES 2/1/21 39311 Contract Transportation N 50-399-000-0000-6291 1,485.20 HAULING CHARGES 1/25/21 39309 Contract Transportation N 50-399-000-0000-6291 1,485.20 HAULING CHARGES 2/1/21 39311 Contract Transportation N 01-112-000-0000-6319 4,942.50 SNOW REMOVAL/SALTING JAN 2021 9294 Snow Removal Y 50-000-000-0120-6278 773.25 ACCT 12-201112 1Q21 MONITORING 12214257 Engineering & Hydrological Testing N 50-000-000-0130-6278 1,193.75 ACCT 12-201112 1Q21 MONITORING 12214258 Engineering & Hydrological Testing N 10-304-000-0000-6251 528.15 PROPANE 41121 Gas And Oil - Utility N 02-283-000-0000-6240 191.88 COUNTY FUNDING ADS 2101037 Publishing & Advertising N 50-000-000-0140-6290 325.00 5 SHIFTS JAN 2021 JAN2021 Contracted Services.N 283,498.003167 2385 OTTER TAIL POWER COMPANY 131.492385 7392 OTTERTAIL TRUCKING INC 15,926.837392 6351 4,942.506351 6259 PACE ANALYTICAL SERVICES INC 1,967.006259 45022 PARK REGION CO OP 528.1545022 70 PARKERS PRAIRIE INDEPENDENT LLC/THE 191.8870 862 PARKERS PRAIRIE/CITY OF 325.00862 Page 19Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 12 Transactions 1 Transactions 6 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions OUTDOOR RENOVATIONS LANDSCAPE & NURSERY OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTERTAIL TRUCKING INC PACE ANALYTICAL SERVICES INC PARK REGION CO OP PARKERS PRAIRIE INDEPENDENT LLC/THE PARKERS PRAIRIE/CITY OF Otter Tail County Auditor PAW PUBLICATIONS LLC BATTLE LAKE REVIEW COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-000-000-0130-6304 27.49 ACCT 13035 OIL FILTER 629448 Repair And Maintenance-Vehicle N 01-201-000-0000-6406 308.05 3000 ENVELOPES 1/20/21 Office Supplies N 01-201-000-0000-6304 1,291.01 UNIT 1501 BRAKE REPAIRS 36664 Repair And Maintenance N 02-283-000-0000-6240 174.00 COUNTY FUNDING ADS 82327 Publishing & Advertising N 01-201-000-0000-6433 475.00 PSYCH ASSESSEMENT - 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JAN 2021 JAN2021 Mileage N 09-507-515-0000-6278 968.25 ECHO BAY MASTER PLAN JAN 2021 14192.00-1 Engineering & Hydrological Testing Echo N 10-303-000-0000-6278 5,069.77 SERVICE 13058.00-16 Engineering & Hydrological Testing N 50-000-000-0000-6290 1,945.37 SW MGMT PLAN JAN 2021 12682.00-16 Contracted Services N 01-112-101-0000-6485 72.72 ACCT 00224000 VINYL GLOVES 859412-2 Custodian Supplies N 01-112-108-0000-6485 72.72 ACCT 00224002 GLOVES 860284-2 Custodian Supplies N 01-112-108-0000-6485 12.12 ACCT 00224002 VINYL GLOVES 865644-2 Custodian Supplies N 01-112-108-0000-6485 144.46 ACCT 00224002 SUPPLIES 872393 Custodian Supplies N 01-112-108-0000-6485 142.21 ACCT 00224002 SUPPLIES 872905 Custodian Supplies N 01-112-108-0000-6485 140.91 ACCT 00224002 SUPPLIES 873690 Custodian Supplies N 01-250-000-0000-6493 137.77 ACCT 00224004 BLEACH 872792-1 Laundry Supplies N 10-304-000-0000-6406 122.24 SUPPLIES 873197 Office Supplies N 10-304-000-0000-6406 168.60 SUPPLIES 873591 Office Supplies N 01-112-106-0000-6253 241.30 ACCT 511470014963 JAN 2021 JAN2021 Garbage N 01-112-109-0000-6253 130.25 ACCT 511470045328 JAN 2021 JAN2021 Garbage N 10-304-000-0000-6253 18.33 WASTE DISPOSAL-ACCT #2705 Garbage N 10-304-000-0000-6253 74.88 WASTE DISPOSAL-ACCT #1565 Garbage N 50-000-000-0110-6291 956.00 ACCT 20479 BATTLE LAKE JAN2021 Contract Transportation N 50-000-000-0120-6291 670.00 ACCT 20489 HENNING JAN2021 Contract Transportation N 50-000-000-0130-6291 1,574.00 ACCT 20487 NEW YORK MILLS JAN2021 Contract Transportation N 50-000-000-0150-6291 650.00 ACCT 20477 PELICAN RAPIDS JAN2021 Contract Transportation N 1,763.0010001 48638 SIGNWORKS SIGNS & BANNERS LLC 24.0048638 7460 SIMENGAARD/PAUL 35.397460 6321 SRF CONSULTING GROUP INC 7,983.396321 48183 STEINS INC 1,013.7548183 166 STEVE'S SANITATION INC Page 24Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions 1 Transactions 3 Transactions 9 Transactions SHI CORP SIGNWORKS SIGNS & BANNERS LLC SIMENGAARD/PAUL SRF CONSULTING GROUP INC STEINS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 10-304-000-0000-6406 7.99 SUPPLIES 313834 Office Supplies N 10-304-000-0000-6406 21.57 SUPPLIES 315678 Office Supplies N 10-304-000-0000-6572 0.79 SUPPLIES 315770 Repair And Maintenance Supplies N 01-201-000-0000-6526 164.98 ACCT 974 HOLSTER I1480999 Uniforms N 01-201-000-0000-6526 32.99 ACCT 974 MAG HOLDER I1481035 Uniforms N 01-201-000-0000-6526 99.00 ACCT 974 BADGE I1482595 Uniforms N 01-250-000-0000-6269 4,378.71 C1252000 MEALS 1/30-2/5/21 INV2000103302 Professional Services-Kitchen N 01-250-000-0000-6269 3,974.58 C1252000 MEALS 2/6-2/12/21 INV2000104014 Professional Services-Kitchen N 10-304-000-0000-6572 3.71 PARTS P03536 Repair And Maintenance Supplies N 01-013-000-0000-6262 AP 540.00 56-PR-08-2740 R COLLINS DEC2020 Public Defender Y 01-013-000-0000-6262 AP 405.00 56-PR-16-3379 M DUNKER SEP2020 Public Defender Y 01-705-000-0000-6240 55.44 ACCT 1968 ADMIN ASSISTANT 62621 Publishing & Advertising N 01-705-000-0000-6240 55.44 ACCT 1968 ACCOUNT SPECIALIST 62622 Publishing & Advertising N 01-705-000-0000-6240 55.44 ACCT 1968 HRA COORDINATOR 62623 Publishing & Advertising N 01-705-000-0000-6240 55.44 ACCT 1968 HRA PROJECT MANAGER 62668 Publishing & Advertising N 01-091-000-0000-6455 1,357.03 ACCT 1000520140 JAN 2021 843764072 Reference Books & Literature N 4,314.76166 725 STRAND ACE HARDWARE 30.35725 168 STREICHERS 296.97168 6642 SUMMIT FOOD SERVICE, LLC 8,353.296642 2045 SWANSTON EQUIPMENT CORP 3.712045 16044 TEMPLEMAN LAW PLLP 945.0016044 42537 THIS WEEKS SHOPPING NEWS 221.7642537 183 THOMSON REUTERS - WEST Page 25Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 3 Transactions 3 Transactions 2 Transactions 1 Transactions 2 Transactions 4 Transactions STEVE'S SANITATION INC STRAND ACE HARDWARE STREICHERS SUMMIT FOOD SERVICE, LLC SWANSTON EQUIPMENT CORP TEMPLEMAN LAW PLLP THIS WEEKS SHOPPING NEWS Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-201-000-0000-6348 392.49 ACCT 1003940771 JAN 2021 843790319 Software Maintenance Contract N 13-012-000-0000-6455 1,259.00 ACCT 1003217934 JAN 2021 843746973 Reference Books & Literature N 13-012-000-0000-6455 1,000.15 ACCT 1000551281 LIBRARY PLAN 843849554 Reference Books & Literature N 01-250-000-0000-6432 15.00 ACCT 749765 MED CART RENTAL JAN2021 Medical Incarcerated N 10-304-000-0000-6572 970.00 PARTS 434874 Repair And Maintenance Supplies N 10-304-000-0000-6572 1,455.69 PARTS 435434 Repair And Maintenance Supplies N 01-112-108-0000-6572 1,277.50 ACCT 110304 MAINT INSPECTIONS 311446653 Repair And Maintenance Supplies N 01-149-000-0000-6210 10,000.00 ACCT 40038176 METER 4334612 031-345 Postage & Postage Meter N 01-201-000-0000-6304 71.20 UNIT 1808 OIL CHANGE 15318 Repair And Maintenance N 10-304-000-0000-6406 12.68 SUPPLIES D33732 Office Supplies N 10-304-000-0000-6572 0.59 SUPPLIES D33732 Repair And Maintenance Supplies N 10-304-000-0000-6565 171.00 D.E.F. FLUID 03P17682 Fuels - Diesel N 10-304-000-0000-6565 279.75 ANTI-GEL 03P17978 Fuels - Diesel N 10-304-000-0000-6572 49.50 SUPPLIES 03P17978 Repair And Maintenance Supplies N 4,008.67183 7249 THRIFTY WHITE PHARMACY 15.007249 9693 TOWMASTER 2,425.699693 3023 TRANE U.S. INC 1,277.503023 148 US POSTAGE SERVICE 10,000.00148 3592 VAUGHN AUTO & MARINE CO 71.203592 2068 VERGAS HARDWARE 13.272068 1655 WALLWORK TRUCK CENTER 500.251655 Page 26Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 2 Transactions 1 Transactions 1 Transactions 1 Transactions 2 Transactions 3 Transactions THOMSON REUTERS - WEST THRIFTY WHITE PHARMACY TOWMASTER TRANE U.S. INC US POSTAGE SERVICE VAUGHN AUTO & MARINE CO VERGAS HARDWARE WALLWORK TRUCK CENTER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba General Revenue Fund Copyright 2010-2020 Integrated Financial Systems 01-112-109-0000-6572 676.78 DOOR REPAIRS 15472 Repair And Maintenance Supplies N 50-000-000-0110-6853 974.76 ACCT 3-85099-73002 1/16-31/21 0002948-0010-7 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0120-6853 2,525.81 ACCT 3-85099-73002 1/16-31/21 0002948-0010-7 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0130-6853 295.65 ACCT 3-85099-73002 1/16-31/21 0002948-0010-7 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0150-6853 281.41 ACCT 3-85099-73002 1/16-31/21 0002948-0010-7 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0170-6853 6,672.14 ACCT 3-85099-73002 1/16-31/21 0002948-0010-7 MSW BY PASSED EXPENSE LANDFILL N 50-000-000-0000-6978 1,113.41 ACCT 21-40690-33001 JAN 2021 0480883-1766-3 Ag Plastic Expenses N 10-304-000-0000-6572 54.50 PARTS 02092177091 Repair And Maintenance Supplies N 16-216-000-0000-6369 5,000.00 2021 DUES 2/23/21 Miscellaneous Charges N 01-112-102-0000-6673 2,000.00 SPEAKER COVERS 51269 Remodeling Projects N 01-250-000-0000-6304 5,070.00 SPEAKER COVERS 51269 Repair And Maintenance N 01-201-000-0000-6526 282.00 ACCT 30315 SHIRTS/JACKETS WS41523 Uniforms N 01-250-000-0000-6526 844.00 ACCT 30315 SHIRTS/JACKETS WS41523 Uniforms N 01-250-000-0000-6399 1,336.59 ACCT 0276510 TIRES & RIMS PC020317979 Sentence To Serve N 10-304-000-0000-6572 46.00 PARTS PC020316373 Repair And Maintenance Supplies N 10-304-000-0000-6572 407.36 PARTS PC020317031 Repair And Maintenance Supplies N 10-304-000-0000-6572 101.30 PARTS PC020317393 Repair And Maintenance Supplies N 10-304-000-0000-6572 15.84 PARTS PC020317460 Repair And Maintenance Supplies N 6601 WARNER GARAGE DOOR INC 676.786601 2278 WASTE MANAGEMENT 11,863.182278 9357 WAYNE'S TOOL WAGON 54.509357 7301 WCM DRUG & VIOLENT CRIME TASK FORCE 5,000.007301 2078 WEST TOOL & DESIGN LLC 7,070.002078 16308 X-GRAIN SPORTSWEAR 1,126.0016308 2086 ZIEGLER INC Page 27Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 6 Transactions 1 Transactions 1 Transactions 2 Transactions 2 Transactions WARNER GARAGE DOOR INC WASTE MANAGEMENT WAYNE'S TOOL WAGON WCM DRUG & VIOLENT CRIME TASK FORCE WEST TOOL & DESIGN LLC X-GRAIN SPORTSWEAR Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 11:46:32AM2/18/2021 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems 50-399-000-0000-6306 676.78 ACCT 6842300 MAINTENANCE SW020122670 Repair/Maint. Equip N 50-399-000-0000-6343 320.00 ACCT 6842300 EQUIP RENTAL U5345601 Equipment Rental N 2,903.872086 723,675.99 Page 28Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 7 Transactions Final Total ............170 Vendors 438 Transactions ZIEGLER INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES11:46:32AM2/18/2021 csteinba Solid Waste Fund Copyright 2010-2020 Integrated Financial Systems Page 29Audit List for Board Otter Tail County Auditor Community Development Authority Amount 183,375.58 General Revenue Fund 1 14,499.88 General Fund Dedicated Accounts 2 1,144.92 Parks and Trails 9 439,003.53 Road And Bridge Fund 10 2,509.15 Law Library Fund 13 10,778.18 Capital Improvement Fund 14 5,000.00 Sheriff's Contingent Fund 16 851.00 County Ditch Fund 22 2,223.00 23 64,290.75 Solid Waste Fund 50 723,675.99 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES2/18/2021 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 9:36:29AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:36:29AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-406-000-0000-6406 31.47 Acct #A2RJVV5AA0Wl1P 11FK-7P7N-6Q6P Office Supplies 23 N 02/03/2021 02/03/2021 11-406-000-0000-6406 59.63 Office Supplies 1HDH-RKRG-CV39 Office Supplies 48 N 02/11/2021 02/11/2021 11-420-601-0000-6406 4.40 ACCT # A2RJVV5AA0Wl1P 1K34-R9XF-7CRC Office Supplies 31 N 02/04/2021 02/04/2021 11-420-601-0000-6406 3.96 ACCT # A2RJVV5AA0Wl1P 1K34-R9XF-7CRC Office Supplies 35 N 02/04/2021 02/04/2021 11-420-601-0000-6677 23.36 ACCT # A2RJVV5AA0Wl1P 1K34-R9XF-7CRC Office Furniture And Equipment - Im 33 N 02/04/2021 02/04/2021 11-430-700-0000-6406 5.59 ACCT # A2RJVV5AA0Wl1P 1K34-R9XF-7CRC Office Supplies 32 N 02/04/2021 02/04/2021 11-430-700-0000-6406 5.03 ACCT # A2RJVV5AA0Wl1P 1K34-R9XF-7CRC Office Supplies 36 N 02/04/2021 02/04/2021 11-430-700-0000-6677 29.74 ACCT # A2RJVV5AA0Wl1P 1K34-R9XF-7CRC Office Furniture And Equipment - Ss 34 N 02/04/2021 02/04/2021 11-420-601-0000-6242 129.00 S. Swenson Training 57929 Registrations 42 N 01/27/2021 01/27/2021 11-420-601-0000-6242 56.76 K. Kugler Training 57929 Registrations 43 N 01/27/2021 01/27/2021 11-430-700-0000-6242 72.24 K. Kugler Training 57929 Registrations 44 N 01/27/2021 01/27/2021 11-420-601-0000-6406 19.04 Child Support Office Supplies 8 N 01/01/2021 01/31/2021 11-420-601-0000-6406 90.87 Human Services Office Supplies 9 N 01/01/2021 01/31/2021 11-430-700-0000-6406 115.65 Human Services Office Supplies 10 N 01/01/2021 01/31/2021 14386 AMAZON CAPITAL SERVICES INC 163.1814386 30171 ASSOCIATION OF MN COUNTIES 258.0030171 32603 COOPER'S OFFICE SUPPLY INC 225.5632603 11695 DNA DIAGNOSTICS CENTER INC Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 8 Transactions 3 Transactions 3 Transactions AMAZON CAPITAL SERVICES INC ASSOCIATION OF MN COUNTIES COOPER'S OFFICE SUPPLY INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:36:29AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-420-640-0000-6298 402.00 Inv #9330712021 9330712021 Child Support Blood Test Charge 28 6 02/03/2021 02/03/2021 11-430-740-4580-5430 DTG 44,359.38 Qtr 4 2020 CIBS Expenditures 2020-04 MH System of Care Grant (F35) 1 N 10/01/2020 12/31/2020 11-430-730-3050-5500 200.00 CUA reimbursement (overpaid)Cd Assess Fees (M09) 30 N 09/03/2020 09/03/2020 11-405-000-0000-6262 558.00 Juvenile Monitoring 0121510 Juvenile Ream Electronic Monitoring 26 N 01/01/2021 01/31/2021 11-406-000-0000-6261 1,130.00 ADU Monitoring 0121509 Ream Electronic Monitoring 27 N 01/01/2021 01/31/2021 11-406-000-0000-6435 50.00 Drug test results DT0121135 Drug Testing 2 N 01/31/2021 01/31/2021 11-406-000-0000-6379 78.75 DWI Court elec. monitoring 13150 Miscellaneous Charges 50 N 01/11/2021 01/31/2021 11-420-601-0000-6406 55.00 GSC Customer 1143 421459 Office Supplies 45 N 01/01/2021 01/31/2021 11-420-601-0000-6406 25.00 Child Support 421459 Office Supplies 47 N 01/01/2021 01/31/2021 11-430-700-0000-6406 70.00 GSC 421459 Office Supplies 46 N 01/01/2021 01/31/2021 402.0011695 11587 GRANT CO SOCIAL SERVICES 44,359.3811587 5809 JOHNSON/STEVEN 200.005809 8089 MIDWEST MONITORING & SURVEILANCE 1,738.008089 42110 MINNESOTA MONITORING INC 78.7542110 7661 MINNKOTA ENVIRO SERVICES INC 150.007661 43022 MN DEPT OF HUMAN SERVICES Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 3 Transactions 1 Transactions 3 Transactions DNA DIAGNOSTICS CENTER INC GRANT CO SOCIAL SERVICES JOHNSON/STEVEN MIDWEST MONITORING & SURVEILANCE MINNESOTA MONITORING INC MINNKOTA ENVIRO SERVICES INC Otter Tail County Auditor OTTER TAIL COUNTY TREASURER-EXPRESS ONE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:36:29AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-420-605-0000-6040 DTG 1,505.72 12-20 Maxis Recoveries A300MX56214l State Share Of Maxis Refunds To State 29 N 12/01/2020 12/31/2020 11-420-640-0000-6260 2,788.75 IV-D Billing for January 2021 Legal Services Iv-D 11 N 01/01/2021 01/31/2021 11-420-640-0000-6297 90.00 Case #20210013/Party 001 Iv-D Sheriff's Costs 21 N 01/28/2021 01/28/2021 11-406-000-0000-6190 4,462.30 Property/Casualty Liability Workman's Compensation 13 N 01/01/2021 12/31/2021 11-406-000-0000-6355 3,078.00 Property/Casualty Liability Insurance 17 N 01/01/2021 12/31/2021 11-407-000-0000-6190 11,078.82 Property/Casualty Liability-PH Workman's Compensation-Phn 14 N 01/01/2021 12/31/2021 11-407-600-0090-6355 15,594.00 Property/Casualty Liability-PH Insurance 18 N 01/01/2021 12/31/2021 11-420-601-0000-6190 16,519.75 Property/Casualty Liability-HS Workman's Compensation Inc Maint 15 N 01/01/2021 12/31/2021 11-420-601-0000-6355 18,732.12 Property/Casualty Liability-HS Insurance - Im Adm 19 N 01/01/2021 12/31/2021 11-430-700-0000-6190 21,025.13 Property/Casualty Liability-HS Workman's Compensation Soc Serv 16 N 01/01/2021 12/31/2021 11-430-700-0000-6355 23,840.88 Property/Casualty Liability-HS Insurance - Ss Adm 20 N 01/01/2021 12/31/2021 11-430-700-0000-6171 98.00 Training/Hart and Onstad Ss Adm Training 40 N 02/05/2021 02/05/2021 11-430-710-0000-6379 84.85 Registered Mail Misc Charges - Child Protection 39 N 02/05/2021 02/05/2021 1,505.7243022 12963 OTTER TAIL CO ATTORNEY'S OFFICE 2,788.7512963 44010 OTTER TAIL CO SHERIFF 90.0044010 3167 OTTER TAIL CO TREASURER 114,331.003167 44266 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 8 Transactions MN DEPT OF HUMAN SERVICES OTTER TAIL CO ATTORNEY'S OFFICE OTTER TAIL CO SHERIFF OTTER TAIL CO TREASURER Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:36:29AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-430-710-4100-6379 200.00 Radiothon Child Workshop Acct 41 N 02/05/2021 02/05/2021 11-406-000-0000-6435 328.55 Drug testing - Cust #3395727 L3326902 Drug Testing 49 6 02/11/2021 02/11/2021 11-420-601-0000-6260 4,079.63 Jan IM Admin Cost 66356, 66357 Ma Trans Prog Adm Services 6 Y 11/03/2020 12/31/2020 11-420-650-0000-6041 470.00 No Load Trip Charge 66356, 66357 Ma Trans Nonload 5 Y 11/03/2020 12/31/2020 11-420-650-0000-6050 1,796.54 MA Transportation 66356, 66357 Ma Trans Charges Fed Rate 4 Y 11/03/2020 12/31/2020 11-430-760-0000-6378 915.84 Jan SS Admin Cost 66356, 66357 Misc Exp Trans Prog 7 Y 11/03/2020 12/31/2020 11-430-760-6160-6050 609.37 Title XX Transporation 66356, 66357 Title Xx Transportation 3 Y 11/03/2020 12/31/2020 11-430-760-6810-6051 58,000.00 ADU FC Contract Jan-Dec 2021 INV00000010 Adult Foster Care licensing contract 12 N 01/01/2021 12/31/2021 11-420-601-0000-6210 53.68 NYM PO Box Annual Rent OTC Postage Im Adm 24 N 02/28/2021 02/28/2021 11-430-700-0000-6210 68.32 NYM PO Box Annual Rent OTC Postage Ss Adm 25 N 02/28/2021 02/28/2021 11-430-700-0000-6331 9.36 Meal Meals & Lodging - Ss Adm 38 N 02/05/2021 02/05/2021 11-430-710-1621-6097 9.35 Client Meal In Home Service - Brief 37 N 382.8544266 14747 PREMIER BIOTECH LABS LLC 328.5514747 25082 PRODUCTIVE ALTERNATIVES INC 7,871.3825082 15335 SOURCEWELL 58,000.0015335 10161 U S POSTMASTER - NYM 122.0010161 13803 ULSCHMID/LIZA Page 5Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 3 Transactions 1 Transactions 5 Transactions 1 Transactions 2 Transactions OTTER TAIL COUNTY TREASURER-EXPRESS ONE PREMIER BIOTECH LABS LLC PRODUCTIVE ALTERNATIVES INC SOURCEWELL U S POSTMASTER - NYM Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:36:29AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 02/05/2021 02/05/2021 11-420-640-0000-6297 70.00 Inv #202100483 202100483 Iv-D Sheriff's Costs 22 N 01/22/2021 01/22/2021 18.7113803 52383 WRIGHT CO SHERIFF 70.0052383 233,083.83 Page 6Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 2 Transactions 1 Transactions Final Total ............20 Vendors 50 Transactions ULSCHMID/LIZA WRIGHT CO SHERIFF Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 9:36:29AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems Page 7Audit List for Board Otter Tail County Auditor Amount 233,083.83 Human Services 11 233,083.83 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COMMISSIONER'S VOUCHERS ENTRIES2/18/2021 LHart Y N D 4 N Otter Tail County Auditor Audit List for Board Page 1 Print List in Order By: Save Report Options?: Type of Audit List: on Audit List?: Paid on Behalf Of Name Explode Dist. Formulas?: D - Detailed Audit List S - Condensed Audit List 1 - Fund (Page Break by Fund) 2 - Department (Totals by Dept) 3 - Vendor Number 4 - Vendor Name 9:37:31AM COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:37:31AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-407-400-0078-6488 199.90 ACCT #A2RJVV5AAOWI1P/HAND SANI 1NX3-7XKW-WPG4 COVID-19 Supplies 5 N 02/05/2021 02/05/2021 11-407-400-0078-6488 39.24 ACCT #A2RJVV5AAOWI1P/CLIP BOAR 1NX3-7XKW-WPG4 COVID-19 Supplies 6 N 02/05/2021 02/05/2021 11-407-400-0078-6488 24.54 ACCT #A2RJVV5AAOWI1P/TAPE 1NX3-7XKW-WPG4 COVID-19 Supplies 7 N 02/05/2021 02/05/2021 11-407-400-0078-6488 507.77 ACCT #A2RJVV5AA0WI1P/SUPPLIES 1VQ3-QCDN-CDX4 COVID-19 Supplies 15 N 02/03/2021 02/03/2021 11-407-400-0078-6488 15.27 SUPPLIES-ESSENTIAL SVC COVID FEB2021 EXPENS COVID-19 Supplies 3 N 02/09/2021 02/09/2021 11-407-600-0090-6091 AP 667.67 DR LOKKEN/SEPT 2020 IVC00001510 Medical Consultant 16 6 01/31/2021 01/31/2021 11-407-600-0090-6091 AP 667.67 DR LOKKEN/OCT 2020 IVC00001510 Medical Consultant 17 6 01/31/2021 01/31/2021 11-407-600-0090-6091 AP 667.67 DR LOKKEN/NOV 2020 IVC00001510 Medical Consultant 18 6 01/31/2021 01/31/2021 11-407-600-0090-6091 AP 667.67 DR LOKKEN/DEC 2020 IVC00001510 Medical Consultant 19 6 01/31/2021 01/31/2021 11-407-600-0090-6091 667.67 DR LOKKEN/JAN 2021 IVC00001510 Medical Consultant 20 6 01/31/2021 01/31/2021 11-407-200-0027-6488 200.00 INFANT MH CONSULT -JAN/MIECHV JANUARY2021 HFA Program Supplies 9 6 01/31/2021 01/31/2021 11-407-400-0078-6488 101.12 SUPPLIES-COVID CLINICS FEB2021 EXPENS COVID-19 Supplies 4 N 02/02/2021 02/02/2021 14386 AMAZON CAPITAL SERVICES INC 771.4514386 15857 ELLENSON/MATTIE 15.2715857 7512 LAKE REGION HEALTHCARE 3,338.357512 16107 LYSNE CONSULTING & COUNSELING LLC 200.0016107 11105 MAGNUSSON/LANE Page 2Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 4 Transactions 1 Transactions 5 Transactions 1 Transactions AMAZON CAPITAL SERVICES INC ELLENSON/MATTIE LAKE REGION HEALTHCARE LYSNE CONSULTING & COUNSELING LLC Otter Tail County Auditor OTTER TAIL COUNTY TREASURER-EXPRESS ONE COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:37:31AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 11-407-600-0090-6488 25.00 CUST #1143/SHREDDING FF 421460 Phn Program Supplies 2 N 01/31/2021 01/31/2021 11-407-100-0018-6488 310.00 0-3 YEAR BROCHURES 5911 Ctc Outr Program 1 N 02/11/2021 02/11/2021 11-407-600-0090-6406 77.27 ACCT #71423628 - MISC SUPPLIES 153115157001 Office Supplies 8 N 01/29/2021 01/29/2021 11-407-600-0090-6488 AP 20.00 DEC2020 AVAILITY SUBSCRIPTION JAN2021 -KAREN Phn Program Supplies 11 N 02/05/2021 02/05/2021 11-407-000-0000-2026 110.53 JAN2021 FRAUD CHARGE JAN2021-MELISS Mastercard Expressone-Questioned 10 N 02/05/2021 02/05/2021 11-407-400-0078-6488 1,397.17 ACUITY SCHEDULING UPGRADE JAN21-KAREN COVID-19 Supplies 12 N 02/05/2021 02/05/2021 11-407-200-0027-6488 41.60 CUST #682 / HFA SIN185598 HFA Program Supplies 13 N 01/31/2021 01/31/2021 11-407-400-0078-6488 3.90 CUST #682 / COVID ESSENTIAL SV SIN185598 COVID-19 Supplies 14 N 01/31/2021 01/31/2021 11-407-400-0078-6488 190.00 COVID CLINIC SIGNS 6517 COVID-19 Supplies 21 Y 02/04/2021 02/04/2021 101.1211105 7661 MINNKOTA ENVIRO SERVICES INC 25.007661 8922 NORTON PRINTING CO 310.008922 51120 OFFICE DEPOT 77.2751120 44266 1,527.7044266 45540 PACIFIC INTERPRETERS INC 45.5045540 48638 SIGNWORKS SIGNS & BANNERS LLC Page 3Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions 1 Transactions 1 Transactions 1 Transactions 3 Transactions 2 Transactions OTTER TAIL COUNTY TREASURER-EXPRESS ONE MAGNUSSON/LANE MINNKOTA ENVIRO SERVICES INC NORTON PRINTING CO OFFICE DEPOT PACIFIC INTERPRETERS INC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES Account/Formula 9:37:31AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems 190.0048638 6,601.66 Page 4Audit List for Board Account/Formula Description Rpt Invoice #Warrant DescriptionVendorName 1099 Paid On Bhf #Accr Amount On Behalf of NameNo.Service Dates 1 Transactions Final Total ............11 Vendors 21 Transactions SIGNWORKS SIGNS & BANNERS LLC Otter Tail County Auditor COMMISSIONER'S VOUCHERS ENTRIES 9:37:31AM2/18/2021 LHart Human Services Copyright 2010-2020 Integrated Financial Systems Page 5Audit List for Board Otter Tail County Auditor Amount 6,601.66 Human Services 11 6,601.66 NameFundRecap by Fund All Funds Total Approved by,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Otter Tail County Contract Outline Presented to Human Service Board February 23, 2021 Agency Program Effective Date Targeted Population Amount of Contract Amount of Previous Contract Funding Source Contract Renewals Meridian Services, Inc Case Management Services 01-01-21 Through 12-31-22 CADI & BI Waiver Per Rate Schedule $24.47 /15 min No Change $24.47/15 min AC/EW/CADI or TBI Waivered Funds County of Otter Tail, Minnesota Services Agreement This "Agreement" is entered into the 1st of January, 2021 ("Effective Date") between the Housing and Redevelopment Authority of Otter Tail County, ("HRA"), and Otter Tail County, ("County"). For good and valuable consideration, the parties agree as follows: 1. Service. The County agrees to engage the HRA for the following "Service" and the HRA agrees to perform the "Service" on behalf of the County: • Increase the availability of decent, safe, and affordable housing. 2. HRA's Responsibilities: a. In furtherance of performing the Service, and in addition to any other obligations described herein, the HRA shall: • Increase the availability of decent, safe, and affordable housing by facilitating a variety of county-wide housing programs, including but not limited to: o Housing assistance programs o Residential rehabilitation programs o Redevelopment programs o Home ownership programs o New construction programs o Technical assistance programs • Provide direction to and supervision of the following Otter Tail County employees: o Administrative Assistant o Housing Assistance Coordinator o Project Manager • Consult with the Otter Tail County Human Resources for any employment related questions and concerns, including but not limited to performance reviews, job description modifications, disciplinary actions, resignations, and terminations. As the employer, Otter Tail County will make final determinations regarding employees and employee relations. 3. County's Responsibilities: a. The County will provide on-site workspace, internet access, technology (e.g., phone, computer, etc.), technological support, and office related functions including but not limited to mail, print, copy, and fax capability to the HRA as needed to complete the Service. b. The County will make the Administrative Assistant, Accounting Specialist, Housing Assistance Coordinator, Project Manager, Assistant Finance Director, Deputy Administrator, and additional designated staff available to support the HRA operations and as otherwise needed by the HRA to provide the Service. Otter Tail County employees will be subject to the County’s Personnel Rules and Policies. c. The County shall invoice the HRA for services herein described in a manner acceptable to both parties. 4. Term: The Service under this Agreement will begin January 1, 2021 and continue through December 31, 2021 and will renew automatically for additional one-year terms. Either party may terminate this Agreement early, upon not less than 90-days' notice given in writing prior to the end of the fiscal year. 5. Law Governing: This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in the State of Minnesota, County of Otter Tail. 6. Insurance: The HRA agrees to hold and maintain general liability insurance, errors and omissions insurance, directors and officer’s insurance, and "hired and non-owned" auto liability insurance. The County agrees to maintain general liability insurance and insurance necessary to cover claims related to the Service. Nothing in this Agreement shall constitute a waiver by either party of any statutory limitations, exclusions, or exceptions on liability. 7. No Waiver. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set form in Minnesota Statues Chapter 466 (Tort Liability, Political Subdivisions) or otherwise. 8. Modification. This writing contains the entire agreement between the parties and no alterations, variations, modifications, or waivers of the provisions of this agreement are valid unless reduced to writing, signed by both the HRA and the County, and attached hereto. 9. Severability. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or otherwise unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement. IN WITNESS WEHREOF, Parties hereto have executed this agreement this ,2021. day of HOUSING AND REDEVELOPMENT AUTHORITY OF OTTERTAIL COUNTY By:_________________________________ By: _____________________________ _ Its: _________________________________ Its: ______________________________ Date: ______________________________ Date:_____________________________ OTTER TAIL COUNTY By: ______________________________ By:_____________________________ Its: _________________________________ Its:______________________________ Date: ______________________________ Date:_____________________________ MEMORANDUM TO: Board of Commissioners CC: Zach Fjestad and Cedar Walters FROM: Chris McConn, P.E., Solid Waste Department RE: Greater MN Environmental Assistance Grant for Film Plastic Collection and Recycling DATE: February 16, 2021 I. BACKGROUND The Solid Waste Department applied for a grant for $232,000 to purchase a front load packer truck and containers to continue the film plastic collection and recycling program that collects film plastics used for storage of agricultural commodities, boat storage, and greenhouses. II. GRANT AGREEMENT To receive the grant, the Minnesota Pollution Control Agency requires that Otter Tail County approve the attached Grant Contract via Docusign. The solid waste department has reviewed the grant agreement and finds no objections. III. REQUESTED ACTION Authorize the Solid Waste Director to sign the Contract via Docusign. I:\Grants 2020\Greater MN Grant\Board Action\BOC 02232021.docx From:DocuSign System on behalf of Christina A Sundgaard via DocuSign To:Chris McConn Subject:EA GREATER MN FY21 - REGIONAL FILM PLASTIC PROGRAM Date:Tuesday, February 09, 2021 4:01:28 PM Christina A Sundgaard sent you a document to review and sign. REVIEW DOCUMENTS Christina A Sundgaard christina.sundgaard@state.mn.us EA GREATER MN FY21 - REGIONAL FILM PLASTIC PROGRAM Powered by Do Not Share This Email This email contains a secure link to DocuSign. Please do not share this email, link, or access code with others. Alternate Signing Method Visit DocuSign.com, click 'Access Documents', and enter the security code: A6D78051531248C6BBDB7187857C0B4C2 About DocuSign Sign documents electronically in just minutes. It's safe, secure, and legally binding. Whether you're in an office, at home, on-the-go -- or even across the globe -- DocuSign provides a professional trusted solution for Digital Transaction Management™. Questions about the Document? If you need to modify the document or have questions about the details in the document, please reach out to the sender by emailing them directly. Stop receiving this email 1 Grant Contract State of Minnesota SWIFT Contract number: 188734 AI: 121914 Activity ID PRO20200002 This grant contract is between the state of Minnesota, acting through its Commissioner of the Minnesota Pollution Control Agency, 520 Lafayette Road North, St. Paul, MN 55155-4194 (“MPCA” or “State”) and Otter Tail County, 1115 North Tower Road, Fergus Falls, MN 56537 ("Grantee"). Recitals 1. Under Minn. Stat. § 116.03, subd.2, and pursuant to Minn. Stat. § 115A.0716, and Minn. R. 9210.0800 - 9210.0855, the State is empowered to enter into this grant. 2. The State is in need of the Regional Film Plastic Program (Project). 3. Grantee will comply with required grants management policies and procedures set forth through Minn.Stat.§16B.97, subd. 4 (a) (1). 4. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn.Stat.§16B.98, subd.1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract 1. Term of Grant Contract 1.1 Effective Date. February 10, 2020, Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work until this grant contract is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed. 1.2 Expiration Date. June 30, 2023, or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: Liability; State Audits; Government Data Practices and Intellectual Property; Publicity and Endorsement; Governing Law, Jurisdiction, and Venue; and Data Disclosure. 2. Grantee’s Duties The Grantee, who is not a state employee, will perform the duties specified in Attachment A which is attached and incorporated into this grant contract. 3. Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4. Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: (a) Compensation. The Grantee will be paid according to the breakdown of costs contained in Attachment A, which is attached and incorporated into this grant contract. Grantee certifies they will provide no less than 25% (twenty- five percent) of the total grant amount as cash match or in-kind services. DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 2 (b) Grantee Commitment to Financing. Grantee shall ensure that sufficient funding is available to the project to assure its satisfactory completion. Grantee shall not reduce the monetary amount it has committed to the project through its own or other funds without written consent of the MPCA. Grantee shall bear the sole responsibility for cost overruns in completing this project. (c) Travel Expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will not exceed the total amount set forth in travel expense section of the detailed Budget section of Attachment A, which is attached and incorporated into this Contract; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner’s Plan” promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State’s prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (d) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed $232,000.00 (Two Hundred Thirty-two Thousand Dollars and Zero Cents.) 4.2 Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State’s Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: monthly or at least quarterly. The MPCA shall withhold a minimum of 10% (ten percent) of the grant award, until the MPCA is satisfied that the project has been completed according to the terms of this grant agreement, including expenditure or performance of all required match. Invoices must be emailed to mpca.ap@state.mn.us, and contain the following information:  Name of Grantee  Grantee project manager  Grant amount  Withholding amount  Grant amount available to date  Invoice number  Invoice date  MPCA project manager  SWIFT Contract No.  Invoicing period (actual working period)  Subcontractor costs; invoices may be requested  Time and material breakdown of invoice. Amount billed to date for work, including itemization of actual hourly rates  Receipts for supplies, shipping, lab fees, and any other itemized costs  Itemized per diem expenses; receipts may be requested to be submitted with invoice  Matching fund summary  Other items as requested If there is a problem with submitting an invoice electronically, please contact the Accounts Payable Unit at 651-757-2491. The Grantee shall submit an invoice for the final payment within 15 (fifteen) days of the original or amended end date of this grant contract. The State reserves the right to review submitted invoices after 15 (fifteen) days and make a determination as to payment. DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 3 (b) Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.2 Contracting and Bidding Requirements Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. (a) For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. §§177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (b) The grantee must not contract with vendors who are suspended or debarred in MN: http://www.mmd.admin.state.mn.us/debarredreport.asp 5. Conditions of Payment All services provided by the Grantee under this grant contract must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6. Authorized Representative The State’s Authorized Representative and MPCA Project Manager for this project is Heidi Ringhofer, 520 Lafayette Road North, St. Paul, MN 55155, 218-831-1234, heidi.ringhofer@state.mn.us, or successor, and has the responsibility to monitor the Grantee’s performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the MPCA’s Project Manager will certify acceptance of each invoice submitted for payment. The Grantee’s Authorized Representative and Project Manager is Cedar Walters, 115 North Tower Road, Fergus Falls, MN 56537, 218-998-8914, cwalters@co.ottertail.mn.us. If the Grantee’s Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. 7. Assignment, Amendments, Change Orders, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State, approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any amendments to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Change Orders. If the State's Project Manager or the Grantee’s Authorized Representative identifies a change needed in the workplan and/or budget, either party may initiate a Change Order using the Change Order Form provided by the MPCA. Change Orders may not delay or jeopardize the success of the Project, alter the overall scope of the Project, increase or decrease the overall amount of the Contract, or cause an extension of the term of this Contract. Major changes require an Amendment rather than a Change Order. The Change Order Form must be approved and signed by the State's Project Manager and the Grantee’s Authorized Representative in advance of doing the work. Documented changes will then become an integral and enforceable part of the Contract. The MPCA has the sole discretion on the determination of whether a requested change is a Change Order or an Amendment. The state reserves the right to refuse any Change Order requests. 7.4 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State’s right to enforce it. DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 4 7.5 Grant Contract Complete. This grant contract contains all negotiations and contracts between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8. Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. 9. State Audits Under Minn. Stat. § 16B.98, subd.8, the Grantee’s books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant contract or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10. Government Data Practices and Intellectual Property 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee’s response to the request shall comply with applicable law. 10.2 Treatment of Data. All data (information) related to this project and contract that is maintained by the MPCA is public unless the Minnesota Data Practices Act, Minn. Stat. ch. 13, or other applicable state or federal law provides otherwise. Grantee shall use its best efforts to provide all information required to be submitted to MPCA in a form which can be released as public information. Grantee shall use its best efforts to prepare reports and other information without disclosing trade secret or sales information. If Grantee determines that it must disclose trade secret or sales information and Grantee wishes to keep that information from being subject to disclosure under the law, Grantee shall do the following: 1. In its report, Grantee shall segregate all information Grantee believes to not be subject to disclosure under the law from all other information. 2. Grantee shall submit a written request for the information to be treated as not subject to disclosure under the law, citing the reasons for such treatment. Grantee shall submit the request to the MPCA at the same time it submits the report containing the information in question. The MPCA shall not consider a request to treat data as not subject to disclosure under the law unless it is made in accordance with the above two requirements. If a request is made in accordance with the above requirements, the MPCA shall promptly determine whether the information qualifies for nonpublic or private data treatment under Minn. Stat. §§ 13.37 and 115A.06. If the MPCA determines that the information may be treated as nonpublic or private data, the MPCA shall use its best efforts to treat the information accordingly. 10.3 Intellectual Property Rights. (a) Intellectual property rights. All rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created and paid for under this Grant shall be jointly owned by the Grantee and the State. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its employees, agents, and Contractors, either individually or jointly with others in the performance of this grant contract. Works include “Documents.” Documents are the originals of any databases, computer programs, reports, notes, DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 5 studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Grantee, its employees, agents, or subcontractors, in the performance of this grant contract. The ownership interests of the State and the Grantee in the Works and Documents shall equal the ratio of each party’s contributions to the total costs described in the budget of this grant contract, except that the State’s ownership interests in the Works and Documents shall not be less than fifty percent (50%). The party’s ownership interest in the Works and Documents shall not be reduced by any royalties or revenues received from the sale of the products or the licensing or other activities arising from the use of the Works and Documents. Each party hereto shall, at the request of the other, execute all papers and perform all other acts necessary to transfer or record the appropriate ownership interests in the Works and Documents. (b) Obligations. (1) Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Grantee, including its employees and subcontractors, in the performance of this grant contract, the Grantee shall immediately give the State’s Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure therein. All decisions regarding the filing of patent, copyright, trademark or service mark applications and/or registrations shall be the joint decision of the Grantee and the State, and costs for such applications shall be divided as agreed by the parties at the time of the filing decisions. In the event the parties cannot agree on said filing decisions, the filing decision will be made by the State. (2) Representation. The Grantee must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the Grantee and State as agreed herein, and that neither Grantee nor its employees, agents, or subcontractors retain any interest in and to the Works and Documents. The Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause Liability, the Grantee shall indemnify, defend, to the extent permitted by the Attorney General, and hold harmless the State, at the Grantee’s expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including, but not limited to, attorney fees. If such a claim or action arises or in Grantee’s or the State’s opinion is likely to arise, the Grantee must, at the State’s discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. (3) License. The State hereby grants a limited, no-fee, noncommercial license to the Grantee to enable the Grantee’s employees engaged in research and scholarly pursuits to make, have made, reproduce, modify, distribute, perform, and otherwise use the Works, including Documents, for research activities or to publish in scholarly or professional journals, provided that any existing or future intellectual property rights in the Works or Documents (including patents, licenses, trade or service marks, trade secrets, or copyrights) are not prejudiced or infringed upon, that the Minnesota Data Practices Act is complied with, and that individual rights to privacy are not violated. The Grantee shall indemnify and hold harmless the State for any claim or action based on the Grantee’s use of the Works or Documents under the provisions of Clause 10.3 (b)(2). Said license is subject to the State’s publicity and acknowledgement requirements set forth in this grant contract. The Grantee may reproduce and retain a copy of the Documents for research and academic use. The Grantee is responsible for security of the Grantee’s copy of the Documents. A copy of any articles, materials or documents produced by the Grantee’s employees, in any form, using or derived from the subject matter of this license, shall be promptly delivered without cost to the State. (c) Reversion of Rights. All rights or title to any intellectual property arising from the performance of the project that are vested in Grantee shall revert to the State under any of the following circumstances unless DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 6 Grantee repays to the State those funds provided by the State under this grant contract within ninety (90) days of receipt of a notice in writing from the State of a claim under this paragraph: (1) Grantee fails or is unable to market in Minnesota a product, process or service resulting from the project successfully within one year of the expiration of this grant contract, unless Grantee is continuing to make good faith efforts to bring the product, process or service to market; or (2) Grantee dissolves, becomes inoperative or abandons the intellectual property resulting from the project; Grantee shall execute all documents necessary for the reversion and transfer of ownership of the intellectual property rights to the State. (d) Damages. If Grantee acts in a manner inconsistent with Clause 10.3.a-c., the State may seek damages from Grantee. This clause is not intended to stand in lieu of any other remedy the State may have for breach of grant contract of this or any other term of this grant contract. 11. Workers’ Compensation The Grantee certifies that it is in compliance with Minn. Stat. §176.181, subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 12. Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee’s website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14. Termination 14.1 Termination by the State. The State may immediately terminate this grant contract with or without cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if: (a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 7 must provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice. 15. Data Disclosure Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. To protect Grantee’s personal data, Grantee is strongly encouraged to obtain and use a Minnesota tax identification number. 16. Permits and Approvals The Grantee and Grantee’s agents shall obtain all federal, state and local permits, licenses and authorizations necessary to implement and operate the project. 17. Equipment (if applicable) The Grantee must use equipment purchased under this contract for as long as it is needed for the project and must not encumber the equipment. If Grantee ceases to use any equipment purchased for the project under this contract during the term of this contract, Grantee must sell the equipment for fair market value and reimburse the State seventy-five percent (75%) of the sale proceeds or, if the State’s commitment of funding to the project is less than seventy-five percent (75%), and any MPCA-approved changes or amendments thereto, reimburse the State the percentage of the sale proceeds that equal the State’s commitment of funding to the project. If the equipment cannot be sold, Grantee must obtain MPCA’s prior written approval for appropriate disposition of the equipment. 18. Reporting Requirements All reporting must be provided to the MPCA Authorized Representative. All reports must be electronically submitted and must follow the format of the Continual Tracking Report, provided by the MPCA, which incorporates the approved project workplan and budget. 18.1 Monthly Reports. The Grantee shall, if requested by the MPCA Authorized Representative, provide an oral or written monthly update on the progress of the project. These requested updates may require such information as tasks accomplished, financial expenditures, and other information deemed necessary by the MPCA Authorized Representative. 18.2 Interim Report. By the date specified in the project workplan, the Grantee shall prepare an interim report to the satisfaction of the MPCA Authorized Representative summarizing the status of the project and expenditures to date, including workplan tasks completed, status of timelines, interim results achieved, difficulties encountered in implementing the project, solutions considered or implemented to resolve those difficulties (Lessons Learned), and any project workplan and budget change orders/amendments. The Interim Report shall also summarize all expenses incurred to date in completing workplan tasks including labor, equipment, materials, travel and other expenses outlined in the project workplan and budget. The Interim Report shall indicate the actual out-of-pocket cash and in-kind expenditures of the Grantee and the number of hours of labor performed pursuant to this contract. The Interim Report shall not be approved by the MPCA unless the report contains the above information to the satisfaction of the MPCA. 18.3 Final Report and Executive Project Summary Final Report. By the date specified in the project workplan, Grantee shall submit a final report to the MPCA. The Final Report shall describe, in detail, the history of and conclusions reached from implementing the project, the technical and economic feasibility of the project, and the total expenses incurred in implementing the project. If the project is terminated prior to the scheduled completion, the Final Report shall also discuss DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 8 the conclusions that led to the termination of the project, results achieved on all tasks completed and recommendations on how these results could be used in future projects. If the MPCA determines that the information submitted in the Final Report is inadequate, the Grantee shall prepare and submit additional information reasonably requested by the MPCA. The Final Report shall not be approved by the MPCA and final payment shall not be disbursed unless the Report contains the specified information to the satisfaction of the MPCA. Executive Project Summary. At the same time the Final Report is submitted, the Grantee must also submit a summary of the project and its results. This Executive Project Summary will be used in reports and to disseminate information on the outcomes and environmental benefits of the project. Signatures Title Name Signature Date \t1\ \n1\ \s1\ \d1\ \t2\ \n2\ \s2\ \d2\ \t3\ \n3\ \s3\ \d3\ \t4\ \n4\ \s4\ \d4\ \t5\ \n5\ \s5\ \d5\ \t6\ \n6\ \s6\ \d6\ Admin ID \a1\ DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 February 9, 2021Encumbrance Verification Christina Sundgaard Chris McConn https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2f-fy20 • 4/24/20 Page 1 of 4 Attachment A - Project Workplan Greater Minnesota Recycling and Composting Environmental Assistance (EA) Grant Program SWIFT: 188734 AI: 121914 Activity ID: PRO20200002 Project title: Regional Film Plastic Program 1. Project Summary: Grantee: Otter Tail County Grantee contact name: Cedar Walters Title: Public Information and Education Officer Address: 115 North Tower Road Fergus Falls, MN 56537 Phone: 218-998-8914 E-mail: cwalters@co.ottertail.mn.us Minnesota Pollution Control Agency (MPCA) contact(s): MPCA project manager: Heidi Ringhofer Title: Principal Planner Address: 520 Lafayette Rd St. Paul, MN 55155 Phone: 218-831-1234 E-mail: Heidi.ringhofer@state.mn.us Project Totals: Grant: $232,000.00 Match: $181,619.00 Project Total: $413,619.00 2. Statement of project details Otter Tail County will sustain and expand a previously established regional film plastic recycling program through the purchase of a front-load packer truck and 50 8-yard dumpsters. This program will increase collection of film plastic including agricultural plastic, boat wrap plastic, and greenhouse plastic and deliver it to market for recycling. 3. Goal statement, project evaluation plan, tasks, and subtasks Otter Tail County will increase film plastic recycling by 30% in Otter Tail County, Wadena County, and Todd County by 2024 by expanding the program to all available ag producers, marinas, greenhouses and Transfer Stations – 5 Otter Tail County Transfer Stations located in Fergus Falls, Pelican Rapids, North East, Henning and Battle Lake, as well as the Todd County and Wadena County Transfer Stations. This will directly result in at least a 555 ton per year reduction in film plastic either landfilled, processed at the Perham Resource Recovery Facility, or most importantly in on-site burning. Project evaluation plan: Otter Tail County estimates increase the volume film plastic collected for recycling by 30% by 2023 by continuing to collect from existing containers and placing 50 additional 8-cubic yard front-load containers in the region. To measure success, Otter Tail County will collect data on both tonnage of material collected and number of users before and after expansion of the program. Based on previous collection numbers, Otter Tail County has data on the average weight of a full collection container which will be used to calculate tonnage of collected material. Otter Tail County will also have access to data from film plastic at Transfer Stations which will provide information on total users of the program in addition to amount of material collected. DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2f-fy20 • 4/24/20 Page 2 of 4 Task 1: Research Subtask 1a: Current Collection Program. Research and review current collection program with existing Revolution Plastic dumpsters. Review collection totals and contact current collection sites to assess waste generation, address collection issues, and solicit input from collection sites. Timeframe: February 2021 – July 31, 2021 Subtask 1b: Review Potential Sites. Research future collection sites and assess the extent of the plastic that is not being recycled. Gather and organize contact information for additional collection sites and communication partners such as ag co-ops. Timeframe: February 2021 – January 31, 2023 Task 2: Procurement Subtask 2a: Purchase Agreement. Sign Purchase Agreement for Front-Load Packer Truck. Timeframe: February 2021 – October 31, 2021 Subtask 2b: Purchase Containers. Sign purchase agreement for 50 front-load 8-yard containers consistent with existing Revolution Plastic containers. Timeframe: February 2021 – October 31, 2021 Task 3: Coordination/Communication Subtask 3a: Collection Sites. Draft and mail letter about program continuation and expansion for existing sites, and to recruit new collection sites. Conduct site visits and phone consultations as needed to determine new collection site eligibility, container placement and to convey program information. Timeframe: February 2021 – January 31, 2023 Subtask 3b: Use Agreements. Develop shared-use agreements with Todd County and Wadena County for coordinated use of the front-load truck. Develop use agreements for county-owned containers placed at collection sites. Sign use agreements with partner counties and new collection sites. Timeframe: February 2021 – July 31, 2021 Subtask 3c: Collection Schedules. Develop collection schedule with partner counties for use of the truck on a rotating basis. Each partner county will have access to the truck for approximately one week of the month, or an equivalent time period. Timeframe: March 2021 – January 31, 2023 Subtask 3d: Educational Materials. Draft educational and informational materials such as postcards, flyers, and other content to inform target audiences about film plastic recycling, proper disposal and recycling, and how to access and participate in the program. Draft and schedule social media and web content about the expanded film plastic collection program, how to access it for those without a specific collection container, and film plastic recycling best practices. Timeframe: February 2021 - September 30, 2021 Subtask 3e: Distribute Educational Materials. Print and distribute educational and informational materials to target audiences. Timeframe: March 2021 – January 31, 2023 Task 4 of 5: Execution Subtask 4a: Prepare Containers. Containers will be labeled with recycling best practices matching the original Revolution Plastics containers, in addition to labeling with contact info for the Short Message Service (SMS) texting alert service and appropriate county logos for collection containers in Otter Tail County. Partner counties will be responsible for providing and labeling with their own county-specific information. Timeframe: May 2021 – January 31, 2023 DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2f-fy20 • 4/24/20 Page 3 of 4 Subtask 4b: Onboarding. Otter Tail County will deliver collection containers and supporting materials to new collection sites for onboarding. Staff will review film plastic recycling best practices and how to use the SMS texting service with all new collection sites. Timeframe: May 2021 – January 31, 2023 Subtask 4c: Collection. We will provide monthly collection for 12 uninterrupted months for all collection sites during the grant reporting period. Collection will continue after data collection and reporting. Timeframe: June 2021 – January 31, 2023 Task 5 of 5: Evaluation/Reporting Subtask 5a: Time Tracking. Record and track time spent on grant project activities. One staff member will record staff time to ensure consistent and accurate reporting. Timeframe: February 2021 – January 31, 2023 Subtask 5b: Interim Report. Submit an interim report within 1 year of the execution of the grant agreement or at 50% completion of the project, whichever occurs first. Timeframe: January 31, 2022 Subtask 5c: Collection Data. Evaluate the film plastic collection program based on tonnage of film plastic collected/recycled and number of program users from both before and after expansion of the program. Timeframe: June 2022 – January 2023 Subtask 5d: Sharing Results. Share results of the project through a press release, a presentation for a trade association, and on the official Otter Tail County website. Timeframe: August 2022 – January 2023 Subtask 5e: Final Report. Submit a final report 1 month prior to the end of the grant agreement or at 100% of the project, whichever occurs first. Timeframe: June 15, 2023 4. Anticipated measurable environmental outcomes Otter Tail County estimates that at least 785 tons of film plastic is generated in Otter Tail, Todd, and Wadena counties. Currently, approximately 425 tons of film plastic is collected for recycling from the area, which will be increased to at least 555 tons with the expansion of the program through additional containers and consistent collections. Without the continuation and expansion of this program, at least 555 tons of film plastic from these three counties will be either landfilled or burned. It is critical that this program continues and collects more material, both to increase recovery of recyclable material, and to prevent air pollution from onsite burning of film plastic in rural areas. Furthermore, it is estimated a 680 metric-tons carbon dioxide equivalent (MTCO2E)/year reduction through recycling instead of disposal. In addition, the economic savings of reduced disposal costs amounts to $71,000 (based on 2020 tipping fees), not including improvements in efficiency and reduced interruptions at the Perham Resource Recovery Facility. Description Estimated Annual quantity before project (tons/yr) Estimated annual solid waste quantity to be prevented/reduced (tons/yr) Estimated annual quantity at end of project (tons/yr) Estimated economic savings (total dollars) Estimated greenhouse gas reduction Other Estimation Solid waste 785 550 235 Recycling 425 130 555 $71,000 680 MTCO2E DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2f-fy20 • 4/24/20 Page 4 of 4 5. Budget Cost category Not to exceed rate Grant Match Total Budget Task 1 Task 1 - Labor $86.00 hour $3,720.00 $3,720.00 Task 1 - Total $3,720.00 $3,720.00 Task 2 Equipment $260,000.00 truck $195,000.00 $65,000.00 $260,000.00 Equipment $1,000.00 container $37,000.00 $13,000.00 $50,000.00 Task 2 - Labor $86.00 hour $2,480.00 $2,480.00 Task 2 - Total $232,000.00 $80,480.00 $312,480.00 Task 3 Postage and printing $500.00 lump sum $500.00 $500.00 Task 3 - Labor $86.00 hour $10,420.00 $10,420.00 Task 3 - Total $10,920.00 $10,920.00 Task 4 print decals $50.00 item $2,500.00 $2,500.00 Baling $50.00 ton $29,000.00 $29,000.00 Fuel $3.00 gallon $9,999.00 $9,999.00 Insurance $2,000.00 lump sum $2,000.00 $2,000.00 Maintenance $10,000.00 lump sum $10,000.00 $10,000.00 Labor $86.00 hour $28,600.00 $28,600.00 Task 4 - Total $82,099.00 $82,099.00 Task 5 Task 5 - Labor $86.00 hour $4,400.00 $4,400.00 Task 5 - Total $4,400.00 $4,400.00 Budget Totals $232,000.00 $181,619.00 $413,619.00 DocuSign Envelope ID: 1DD511A8-44BA-4E2A-B32A-B9C7B8AC0E32 MEMORANDUM DATE: February 18th, 2021 FROM: Cedar Walters, Public Information & Education Officer TO: County Commissioners CC: Chris McConn, Zach Fjestad REGARDING: Grant Application for Otter Tail County Organics Opportunities RECOMMENDED MOTION Authorize the Solid Waste Department to submit a Greater MN Recycling and Composting Grant to offset costs in starting an organics recycling pilot program, and a backyard composting pilot program. BACKGROUND AND DETAILS A draft application is attached. We estimate that the total cost of the project will be approximately $224,000. Maximum grant share is 75% ($168,000). Otter Tail County currently has no organics recycling program. We estimate we can collect 200 tons of Source Separated Organics (SSO) material in the first year of the program from 20 potential pilot sites, and divert additional organic material through increased backyard composting adoption. PARTNERSHIPS To promote regional solutions, SSO will be delivered to a Pope/Douglas compost facility. \\otc-fs04\shares$\Solid Waste\Grants 2021\BOC Memo 02182021.docx https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c-fy21 • 1/15/21 Page 1 of 7 Recycling and composting grant application Greater Minnesota (GM) Grant Program Doc Type: Grant Application Instructions: Read the complete Request for Proposal (RFP) and other associated documents before submitting this application. Check the Minnesota Pollution Control Agency (MPCA) Environmental Assistance (EA) Grant Program webpage at https://www.pca.state.mn.us/aboutmpca/environmental-assistance-grants for the most recent updates on questions and answers to this solicitation. Applications are due no later than 2:00 p.m. Central Time on Tuesday, March 9, 2021. Submit application (as Microsoft Word and Excel documents) to: grants-loans.pca@state.mn.us with the subject line, EA application. 1.Applicant information Applicant: Otter Tail County Solid Waste Department Address: 1115 North Tower Road City: Fergus Falls State: MN Zip code: 56537 Mailing address (if different): City: State: Zip code: Project contact: Cedar Walters Title: Public Information & Education Officer Email: cwalters@co.ottertail.mn.us Applicant’s website: ottertailcountymn.us/solid-waste/ Phone: 218-998-8914 Fax: MN House District: 8A Grant requested: $ 168,000 +Total matching funds: $56,000 = Total project cost: $224,000 Yes No 1. Is applicant the sole source of matching funds for this project? If no, is supporting documentation of secured matching funds attached? 2. Is applicant governed by a Board? If yes, does this submittal include necessary board resolution(s)? 3. Has applicant ever received MPCA EA grant funding before? 4.Is applicant in compliance with Minnesota’s tax and environmental regulatory requirements? If no, explain: Project title: Otter Tail County Organics Opportunities - Big and Small Brief project description (250 words): Otter Tail County will initiate an organics composting pilot program to collect Source Separated Organics (SSO) from large waste generators including schools, care facilities, and commercial/industrial sites. Otter Tail County estimates it can collect a minimum of 200 tons of SSO from 20 sites in the first year of the program. To promote regional solutions, SSO will be delivered to a Pope/Douglas compost facility. Otter Tail County currently has no SSO program. To promote backyard composting to residents who will not have access to SSO recycling, Otter Tail County will carry out a backyard compost bin distribution and educational program. 300 compost bins and kitchen compost pails will be provided to residents who agree to provide data during a 12 month program. Otter Tail County will: 1. Purchase collection containers and other materials for participants in the Pilot Program. 2. Educate and onboard 20 sites to participate in the Pilot Program. 3. Begin a weekly or biweekly collection route for SSO with either Solid Waste staff or a contracted hauler.DRAFT https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c-fy21 • 1/15/21 Page 2 of 7 4. Increase waste diversion through backyard composting by offering 300 backyard composting kits to residents in a compost bin distribution and education program. 5. Collect data on tonnage of SSO collected through the Organics Recycling Program, and track data on backyard compost waste reduction through self-reported surveys. 6. Provide SSO opportunities to anyone in Otter Tail County that wants to participate. 2. Project details (Provide clear and complete responses.) 2a. What is the need/purpose for this project: Organic material makes up at least 30% of MSW, according to the MPCA and other national sources. Beginning an Organics Recycling Pilot Program will allow Otter Tail County to begin diverting SSO material from landfills and the Perham Resource Recovery Facility (PRRF), where they diminish the quality of the incoming waste. In addition, removing organic material from landfillls significantly reduces methane emissions that contribute to climate change. The Organics Recycling Pilot Program is a new program for Otter Tail County, and comes with a substantial startup cost for participants and Otter Tail County. Grant funds will vastly accelerate the timeline in which an SSO program could start in Otter Tail County. Although collecting organic material from large waste generators will likely provide enough volume for a collection route, future development of curbside organics collection for Otter Tail County residents is unknown due to the large geographical footprint and population distribution of the County. As such, providing additional resources to increase the number of residents diverting waste through backyard composting is a more practical approach for residential areas. Providing residents with compost bins and other materials, along with a comprehensive educational campaign about the benefits of backyard composting, will increase the number of residents who use backyard composting, and potentially reduce their disposal costs as well. 2b. What assets and resources are available to implement this project, including project readiness: Otter Tail County is hiring an additional part-time driver for a film plastic collection route, which will increase availability of our current staff to begin a small collection route. Our fleet will consist of both a rear load, front load and hook truck that may be used for the collection route. In addition, we have relationships with haulers in the area should we determine that contracting for hauling services during the initial pilot program would be desirable/cost effective. Otter Tail County has a regional partner for SSO in Pope/Douglas Solid Waste. Pope/Douglas Solid Waste is currently accepting SSO at a transfer site in Hoffman, MN, and is on track to construct a commercial composting facility within the next several years at that site. Otter Tail County has supported Pope/Douglas in their application for CAP funding for a commercial composting facility, and intends to be a regional partner by supplying the facility with SSO material. Otter Tail County has begun gathering expressions of interest from possible Organics Recycling Pilot Program participants. Although no firm commitments have been made at this early stage, we are informing possible participants of the benefits of participating in a pilot program. Otter Tail County will continue to communicate with potential participants, with a goal of having 20 confirmed participants in place by the time the grant is executed. Otter Tail County has a full-time Public Information & Education Officer who has experience educating the public on a variety of waste reduction topics, and in implementing outreach campaigns and programs. The backyard compost bin distribution program is similar in nature if not scope to other programs previously carried out. An initial compost bin sale, distribution event, and educational workshops for backyard composting are occuring in 2021 that will lay the groundwork for a larger program in 2022. In addition, we are on track to complete and adopt our Solid Waste Master Plan in summer of 2021. The Master Plan lays out guiding principles that demonstrate Otter Tail County's commitment to moving waste up the waste heirarchy, being a leader in Minnesota, and adopting a 'Toward Zero Landfill' initiative. Initiating a SSO program is a natural next step to demonstrate our commitment to moving waste up the waste heirarchy. 2c. What anticipated operating and maintenance costs will be incurred by your project, and how will you address those: Collection for the Organics Recycling Pilot Program will be carried out in one of two ways, to be determined closer to the project start date. Option 1: Carry out collection through contracted hauling services. A local waste hauler has provided us with an estimate of DRAFT https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c-fy21 • 1/15/21 Page 3 of 7 $100/hour, with the work to be performed over an 8 hour day, 1 day/week. The total cost for contracted collection for one calendar year would be $41,600. Option 2: Carry out collection with Solid Waste staff and existing equipment. We estimate the costs for collection to be: - Labor: $11,232 - Fuel: $5,000 Maintenance and insurance will be covered as a part of our existing fleet costs. We have also included tipping fees for 200 tons of SSO in the budget. Currently the estimated tipping fee for SSO at the Pope/Douglas Organics Facility is $50/ton. We estimate disposal costs for SSO to be $10,000 for the first year of collection. Specifically describe how you will address such operating and maintenance costs for the duration of the project, and how the project will be sustained after the conclusion of the grant: Our department oversees a robust integrated solid waste management system with well developed programs and services. The grant funds would be used to offset the initial operating costs of the program during the grant period. After the grant period, continuation of SSO collection will be permanently built into our annual Solid Waste budget. Many of our services are subsidized by Solid Waste service fees assessed on property taxes, and additional operating expenses may be further supported by charging a fee for collection accounts after the initial pilot program. This possibility will be conveyed to pilot program participants, with the goal that any fee for SSO collection and processing will not exceed that of MSW costs. The Compost Bin Distribution program will not incur any substantial operating and maintenance costs, and after a year of data collection, participants will be under no obligation to continue to participate in an organized program, although they will be encouraged to continue to follow Otter Tail County on social media and other platforms to stay up to date on composting and other solid waste topics. 2d. How will progress and success of this project be measured: To measure our success, Otter Tail County will collect data on tonnage of material collected and number of collection sites during the grant reporting period. Bin audits as well as records of tipping weights will be used to evaluate collected tonnage and success of the collection program. Otter Tail County will evaluate the success of the Compost Bin Distribution program through self-reported survey data gathered during the first year recipients have their compost bins. All recipients must agree to fill out very brief surveys on compost bin usage 2x/month and receive other composting and waste related information during that year, including text message reminders about surveys or backyard composting tips. While exact volumes will not be collected, number of times the kitchen pail is emptied into the bin per week and an average full kitchen pail weight will be used to evaluate waste reduction and program impact. 2e. What are the potential barriers or challenges to successful implementation of this project, and how will they be addressed: We may encounter the following barriers to implementation: Disinterest and lack of potential pilot sites: due to the short time frame of the application period, we do not have confirmed pilot participants in place, and those that are interested have many questions. We will continue to reach out to potential pilot participants and educate them about the benefits of particpating in the pilot. We have set a target of 10 school sites and 10 commercial or healthcare sites for the pilot program. Depending on participant interest, it may end up being more of one kind of site than another. We are also leaving room for flexibility in when a participating site starts collection. This allows us to continue to recruit pilot sites after the grant agreement is executed. Contamination is a common problem in any new recycling program. Best practices for signage will be used, and signage consistent with SSO collection in Pope/Douglas will be used to ensure consistency in messaging. Educational materials such as visual guides, how to videos, and other communications will be provided to participating sites ahead of collection start dates. In addition, Solid Waste staff will be present at each collection site on the first day of collection, and as needed for follow up visits or communications and staff education. Bin audits will be performed frequently at first, and periodically as the program is more established, to monitor for contamination and material quality. Lack of volume: it is possible that the anticipated volume of SSO is not able to be collected. We are using conservative estimates of SSO tonnage to ensure we can meet our target tonnage. It is estimated that up to 30% of MSW is organic material that can be diverted through an SSO program. We have estimated our tonnage using 20% by weight of MSW as a more conservative estimate, as we will not be able to consistently collect all organic material during the first months of colleciton. We are also open to onboarding additional pilot participants, if interest exceeds our goal of 20 participants. Lack of participants in the backyard compost bin distribution program, or lack of data from participants: It is possible that fewer than 300 residents will sign up to participate in the program initially. Any bins not claimed will continue to be offered to residents on a rolling basis, at which time they will begin contributing data to the program in exchange for the materials. Word of mouth in addition to continued promotion will continue to attract participants who did not sign up initially. If supply still exceeds demand, we will consider offering the program to residents in either Wadena County or Todd County, with whom we share management staff. DRAFT https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c-fy21 • 1/15/21 Page 4 of 7 2f. How will you share the results of your project: The results of the project will be shared on the Otter Tail County website and social media platforms, with a press release, and with a presentation for a trade group or conference session. Results will also be shared in the form of the interim and final reports for the grant reporting period. 2g. How will this project utilize new or innovative strategies/technologies/methods/techniques: A ventilated 30 yard organics storage container will likely be used to save on transportation costs during a pilot program. Early stages of the program may not collect enough organic material for a full truck load, so having a temporary storage site in Otter Tail County will reduce greenhouse gas emissions, in addition to saving on transportation costs and staff time. When the 30 yard bin is full, it will be brought to a Pope/Douglas composting facility in Hoffman, MN. A text messaging service will be used to prompt compost bin recipients to enter data during the year of the educational program. This is an easy and efficient way to ensure particpants are getting reminders about the program, links to date surveys, and fullfilling their participation requirement. It is also a great way to share simple tips or links to more information. Text messaging services have a very high open/read rate (~90%) as compared to email(~40%) or other forms of communication. 2h. Will this project provide a benefit to underserved communities and directly serve areas of concern, those communities with higher concentrations of low-income residents and/or people of color, including tribal communities? Yes No If yes, identify the area and describe the communities and how the project will provide a benefit to or directly serve them (e.g., added inclusion, operational changes, implementation of program(s), educational materials in different languages): In east Otter Tail County, (census tracts 9609; 9610; 9603; 9613; 9615) 40% of the households have a household income of less than 185% of the federal poverty level. At schools, an organics recycling pilot program will educate potentially thousands of students, some of them from low income or disadvantaged backgrounds on organics recycling and its benefits, and empower them to make a difference by reducing their waste. Students, regardless of income, gender, or other differences will receive education on organics recycling through the adoption of an organics recycling program. In addition, individuals and families across Otter Tail County will have equal access to the backyard compost bin distribution program. Backyard composting may reduce disposal costs for low income families that wouldn't directly benefit from an organics recycling program in other ways. The MPCA’s criteria and interactive mapping tool are on the MPCA website at http://mpca.maps.arcgis.com/apps/MapSeries/index.html?appid=f5bf57c8dac24404b7f8ef1717f57d00. Applicants of relevant projects are asked to evaluate and describe how the proposed project activities benefit these areas. 3. Experience and qualifications 3a. Describe applicant’s experience and qualifications related to implementing and completing proposed project: Otter Tail County Solid Waste has extensive experience collecting, hauling, storing, and processing their own materials, and has an integrated solid waste management system in place that promotes the solid waste heirarchy. Otter Tail County has 11 full time and part time Class A drivers and a fleet of six trucks. The Solid Waste Public Information & Education Officer (PIEO) is experienced at conveying program information in a variety of different methods and formats to reach different demographic groups. The PIEO would leverage both community partnerships and a variety of communications channels to ensure the success of an Organics Recycling Pilot Program, and the implementation of a backyard composting bin distribution and education campaign. 3b. Will anyone outside your organization be responsible for work performed? Yes No If yes, provide name of organization(s) and contact information, experience, and qualifications related to proposed project. Describe the role of the outside organization(s) in the project: Pope/Douglas Solid Waste has collected SSO for a number of years, and has an operational SSO transfer site in Hoffman, MN. SSO from Otter Tail County will be transported to the site in Hoffman, MN. Nathan Reinbold Environmental Coordinator Pope/Douglas Solid Waste Management 2115 Jefferson Street Alexandria, MN 56308 DRAFT https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c-fy21 • 1/15/21 Page 5 of 7 tel: 320-763-9340 toll free: 800-972-6318 fax: 320-763-9342 nathan@popedouglasrecycle.com If contracted hauling is pursued, the orgnaization chosen will be a licensed hauler in Otter Tail County, experienced at collecting waste materials on an established route. 4. Project workplan and budget (Complete project workplan and budget templates separately) 4a. Is project workplan document attached? Yes No (Template can be found on the MPCA website at https://www.pca.state.mn.us/about-mpca/environmental-assistance-grants, and should be submitted in Microsoft Word.) If no, explain: 4b. What is the educational component of proposed project? Both proposed programs would have sustantial educational components. The Organics Recycling Pilot Program would include at least the following educational components: - initial presentations for pilot participants for general information, and site visits to assist with site setup - onboarding materials such as signage, stickers, how to guides, organics recycling guide, videos, and site visits - creation of a webpage with program information and links to resources. - site visits during the pilot program to help onboard, answer questions, monitor waste sorting and provide additional support The Backyard Compost Bin Distribution Program would include a vareity of educational components including: - advertising campaign to increase awareness of backyard composting as a desirable waste reduction option, and the availability of free materials through the program. This would include videos, social media, print ads and articles, and radio advertising about the benefits of backyard composting and how to backyard compost effectively and easily. - Creation of a webpage to house program information, signup form, data forms, links, and other resources. - Ongoing education during a 12-month data collection period. This would include mulitple backyard composting workshops and webinars, text messaging alerts with tips and reminders to fill out data surveys, email newsletter information, and a possible online chat group for participants. 4c. Is anticipated environmental outcomes table completed in the project workplan? Yes No (Sample template can be found and completed in project workplan document.) If no, explain: 4d. Is budget workbook attached? Yes No (Template spreadsheet can be found on the MPCA website at https://www.pca.state.mn.us/about- mpca/environmentalassistance-grants, and should be submitted in Microsoft Excel.) If no, explain: 5. Supporting and signature document Attached Not applicable Other 5a. Letter(s) of support: Comments: DRAFT https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c-fy21 • 1/15/21 Page 6 of 7 5b. Letter(s)/resolution(s) of matching funds: Comments: 5c. Authorizing board resolution(s): Comments: If any of the above are answered “Not applicable,” provide statement of why it does not apply: DRAFT https://www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-f2-27-2c-fy21 • 1/15/21 Page 7 of 7 Please use the following format and specific language for your Authorizing Resolution: Minnesota Pollution Control Agency Fiscal Year 2021 Grant Program Authorization Resolution WHEREAS, (name of your organization) has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY2021 Greater MN Recycling and Composting Grant Program; and WHEREAS, if MPCA funding is received, (name of your organization) is committed to implementing the proposed project as described in the grant application; and WHEREAS, MPCA requires that (name of your organization) enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award; BE IT RESOLVED THAT the (name of governing body) hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs (name of a position) to sign the grant agreement on its behalf. (Print name of signing officer) (Title) (Signature of an officer with your governing body) (Date your governing body agreed to this resolution) DRAFT Resolution to Adopt Redeye Watershed Based Implementation Fund (WBIF) Workplan Otter Tail County Resolution No. 2021 - 31 Whereas, the Board of Water and Soil Resources (BWSR) met on August 26, 2020 and approved the Leaf, Wing, Redeye One Watershed, One Plan according to Minnesota Statutes 103B.101, subdivision 14; and Whereas, the Otter Tail County Board of Commissioners adopted the Redeye Implementation Team Memorandum of Agreement on September 22, 2020 to guide progress on the Leaf, Wing, Redeye One Watershed, One Plan. Now; Therefore, Be it Resolved, the Otter Tail County Board of Commissioners hereby approves the workplan and budget request for the Redeye Implementation Team, contingent on approval of the Redeye Implementation Team Policy Committee. The motion for the adoption of the foregoing resolution was introduced by Commissioner ______________________, duly seconded by Commissioner _______________________ and, after discussion thereof and upon vote being taken thereon, passed unanimously. Adopted at Fergus Falls, MN this 23rd day of February 2021. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: February 23, 2021 By: _____________________________________________ Attest____________________________________ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA ) ) COUNTY OF OTTER TAIL ) I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the 23rd day of February 2021. ________________________________ Nicole Hansen, Clerk Otter Tail County Aquatic Invasive Species Task Force Membership For consideration by the Otter Tail County Board of Commissioners February 17, 2021 Renewing for 2 year terms Bob Schempp, new term expires December 31, 2022 Jeff Stabnow, new term expires December 31, 2022 New Members for 2 year terms Dave Sanderson, new term expires December 31, 2022 Dale Umlauf, new term expires December 31, 2022 Resigning Members Brad Carr, effective immediately Ross Hagemeister, effective immediately Page | 3 Tuesday, February 23, 2021 Agenda Items Non-Consent Items 1. Motion by , second by and unanimously carried, to approve payment to Sandford Health, in the amount of $1,335.00 for costs incurred for CF21000615 under the provisions of Minnesota Statute 609.35. 2. Motion by , second by and unanimously carried to approve the issuance of a County Credit Card, with a 30-day limit of $1,000 to Preston Berg, Detention – Program Coordinator as requested by Reed Reinbold, Chief Deputy. 3. Motion by , second by and unanimously carried, to approve an increase to the 30-day limit from $1,000 to $2,500 for the County Credit Card issued to Brent Eric Folden, Detention – Assistant Jail Administrator as requested by Reed Reinbold, Chief Deputy. I:\County Board\2021 CB Folder\Supporting Documents\02-23-2021\9.5 Resolution for Fir Ave Roundabout.doc Requesting Funds from the Minnesota Department of Transportation through the Local Road Improvement Program (LRIP) Intersection of CSAH 1 & MSAS 123 (Fir & Friberg Avenues) Otter Tail County Resolution No. _____________ Motion by , seconded by and unanimously carried to adopt the following resolution: WHEREAS, Otter Tail County wishes to reconstruct the intersection of County State Aid Highway 1 (CSAH 1 - Fir Avenue) and Municipal State Aid Street 123 (MSAS 123 - Friberg Avenue); and WHEREAS, Otter Tail County is requesting financial participation in the project from the Minnesota Department of Transportation (MnDOT) LRIP; and WHEREAS, Otter Tail County must commit to providing the local share of the costs for the LRIP; THEREFORE BE IT RESOLVED THAT, The County Board of Otter Tail County Minnesota, that Otter Tail County is hereby requesting funding from MnDOT, through the Local Road Improvement Program for Routes of Regional Significance, to reconstruct the intersection of CSAH 1 and MSAS 123; BE IT FURTHER RESOLVED, that the County Board commits to provide the local share using State Aid Funding for such project. Adopted at Fergus Falls, Minnesota, this day of , 2021. OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: Attest: Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk STATE OF MINNESOTA COUNTY OF OTTER TAIL I, Nicole Hansen, the County Administrator, do hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Otter Tail County at a duly authorized meeting therefore held on the day of , 2021. Nicole Hansen, Clerk