HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/14/2021
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners’ Room & Via Livestream
515 West Fir Avenue, Fergus Falls, MN
December 14, 2021
12:00 p.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 12:04 p.m. Tuesday, December 14, 2021, at the Government
Services Center in Fergus Falls, MN. Commissioners Lee Rogness, Chair; Betty Murphy; Vice Chair, Kurt Mortenson, Wayne
Johnson, and Dan Bucholz were present.
Approval of Agenda
Chair Rogness called for approval of the Board Agenda. Motion by Johnson, second by Mortenson and unanimously
carried to approve the Board of Commissioners’ agenda of December 14, 2021, with the following additions:
Discussion Regarding Targeted Community Capital Project Grant Program
LG220 Application for Exempt Permit
Consent Agenda
Motion by Mortenson, second by Bucholz and unanimously carried to approve the consent agenda items as follows:
1. November 23, 2021, Board of Commissioners’ Meeting Minutes
2. December 1, 2021, Board of Commissioners’ Special Meeting Minutes
3. Warrants/Bills for December 14, 2021 (Exhibit A)
4. Human Services & Public Health Warrants/Bills for December 14, 2021 (Exhibit A)
5. Approval of Professional Services Agreement Between MN Counties Computer Cooperative
and Trimin Systems, Inc.
6. Approval of an increase in Steven Branby’s County issued Credit Card from $1,000.00 to
$2,500.00.
7. Approval of the issuance of a Tobacco License for calendar year 2022 to Ronald J. Wegscheid
dba Bluffton Oil Company.
8. Approval of the issuance of a Tobacco License for calendar year 2022 to Lakes Ar ea
Cooperative dba Perham Oasis.
9. Approval of the issuance of a Tobacco License for calendar year 2022 to Lakes Area
Cooperative dba Dent Oasis.
10. Approval of the issuance of a Tobacco License for calendar year 2022 to Lakes Area
Cooperative dba Ottertail Oasis.
11. Approval of the issuance of a Tobacco License for calendar year 2022 to Lakes Area
Cooperative dba Battle Lake Cenex.
12. Approval of the issuance of a Tobacco License for calendar year 2022 to DG Retail, LLC dba
Dollar General Store # 21009.
13. Approval of the issuance of a Tobacco License for calendar year 2022 to B&D Foods, Inc.,
Henning, MN.
Sheriff’s Office Fingerprinting Fee Increase
Motion by Johnson, second by Murphy and unanimously carried to increase the fingerprinting fee from $15.00 to $20.00
to assist with costs associated with software, equipment, supplies and staff time.
SPONSORING AGENCY RESOLUTION
Otter Tail County Resolution No. 2021 - 179
OTTERTAIL
COUNTY· MINNESOTA
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 2 of 9
Be it resolved that Otter Tail County agrees to act as sponsoring for the project identified as City of Ottertail’s Trunk
Highway 78 Trail Improvements Project seeking “Transportation Alternatives” funding and has reviewed and approved
the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated
with this project and responsibility for seeing this project though to its completion, with compliance of all applicable
laws, rules and regulations.
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 3 of 9
Be it further resolved that Charles H. Grotte, County Engineer is hereby authorized to act as agent on behalf of this
applicant.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Murphy duly seconded by
Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously.
Adopted at Fergus Falls, MN this 14th day of December 2021.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 21, 2021
By: _____________________________________________ Attest____________________________________
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
RESOLUTION FOR AGREEMENT TO MAINTAIN FACILITY
Otter Tail County Resolution No. 2021 - 180
WHEREAS, The Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities
constructed with federal transportation funds for the useful life of the improvement and not change the use of right of
way or property ownership acquired without prior approval from the FHWA; and
WHEREAS, Transportation Alternatives projects receive federal funding; and
WHEREAS, The Minnesota Department of Transportation (MnDOT) has determined that for projects implemented with
alternative funds, this requirement should be applied to the project proposer; and
WHEREAS, The County of Otter Tail is the sponsoring agency for the transportation alternatives project identified as the
City of Ottertail’s Trunk Highway 78 Trail Improvements Project.
THEREFORE BE IT RESOLVED THAT, the sponsoring agency hereby agrees to assume full responsibility for the operation
and maintenance of property and facilities related to the aforementioned transportation alternatives project.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Murphy duly seconded by
Commissioner Bucholz and, after discussion thereof and upon vote being taken thereon, passed unanimously.
Adopted at Fergus Falls, MN this 14th day of December 2021.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 21, 2021
By: _____________________________________________ Attest____________________________________
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
Salt-Storage Building – Pelican Rapids
Motion by Johnson, second by Mortenson and unanimously carried to approve the Sourcewell Budget Proposal with
Greystone Construction in the amount of $236,143.00 for the furnishing and installation of a salt storage building in
Pelican Rapids at the new Highway garage location.
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 4 of 9
LIMITED USE PERMIT RESOLUTION
Otter Tail County Resolution No. 2021 - 181
IT IS RESOLVED that the County of Otter Tail enter into Limited Use Permit No. 5607 -0049 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for maintenance and use by the County of Otter Tail upon, along and adjacent to Trunk Highway No. 10 the
limits of which are defined in said Limited Use Permit.
IT IS FURTHER RESOLVED that the Otter Tail County Board of Commissioners does hereby approve said Limited Use
Permit and authorizes and directs the County Board Chairperson to execute, on behalf of the County of Otter Tail, the
aforesaid Limited Use Permit.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson duly seconded by
Commissioner Mortenson and, after discussion thereof and upon vote being taken thereon, passed unanimously.
Adopted at Fergus Falls, MN this 14th day of December 2021.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 21, 2021
By: _____________________________________________ Attest____________________________________
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
Recess & Reconvene
At 12:21 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for the
Economic Growth and Community Investment Committee meeting. The Board of Commissioners meeting was
reconvened at 1:41 p.m.
Targeted Community Capital Project Grant Program – Letter of Support
Motion by Murphy, second by Mortenson and unanimously carried to authorize Administration to send a letter of
support to the Minnesota Employment and Economic Development (DEED) regarding an application submitted by the
City of Pelican Rapids for their community pool project.
Salary Structure
Motion by Johnson, second by Mortenson and unanimously carried to approve the proposed 2021 salary structure with
updates to bands A13 through C43. The updated salary structure is effective January 1, 2022, for non-union employees
and will be implemented for union employees as negotiated within those labor agreements.
Public Hearing Regarding Property Tax Abatements
Chair Rogness opened the Public Hearing regarding Property Tax Abatements related to the Single and Two Family
Property Tax Rebate Program. Community Development Director Amy Baldwin presented 11 parcels throughout Otter
Tail County that have applied and qualified for the abatement.
At 2:05 p.m., Chair Rogness opened the Public Hearing for comments from the public and no comments were received.
The Public Hearing was closed at 2:06 p.m. and the following resolution was offered:
RESOLUTION APPROVING PROPERTY TAX ABATEMENTS
Otter Tail County Resolution No. 2021 - 182
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
1. Recitals.
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 5 of 9
(a) The County proposes to approve tax abatements in connection with the construction of single family homes
(the "Projects"), The County proposes to use the tax abatements for the Projects provided for in Minnesota
Statutes, Sections 469.1812 through 469.1815 (the "Abatement Law"), from the property taxes to be levied by
the County on Parcel Identification Numbers 60000990445000, 19000140110003, 22000260228008,
48000190127001, 37000991416000, 47000200136014, 54000030020004, 35000210188010, 25000991217000,
25000991224000, 25000991225000 (collectively, the "Tax Abatement Properties").
(b) The County proposes to approve tax abatements on a portion of the County's share of property taxes on the
Tax Abatement Properties in the amount of $10,000 for a term of up to five (5) years to finance a portion of the
costs of the Project.
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 6 of 9
(c) The tax abatement is authorized under the Abatement Law.
2. Findings for the Tax Abatement. The Board hereby makes the following findings:
(a) The tax abatement is the County's share of real estate taxes which relate to the Projects being constructed on
the Tax Abatement Properties and not the real estate taxes that relate to the value of the land (the "Abatement").
(b) The Board expects the benefits to the County of the Abatement to be at least equal or exceed the costs to the
County thereof.
(c) Granting the Abatement is in the public interest because it will increase the tax base in County.
(d) The Tax Abatement Properties are not located in a tax increment financing distri ct.
(e) In any year, the total amount of property taxes abated by the County by this and other resolutions and
agreements, does not exceed the greater of ten percent (10%) of the net tax capacity of the County for the
taxes payable year to which the abatement applies or $200,000, whichever is greater. The County may grant
other abatements permitted under the Abatement Law after the date of this resolution, provided that to the
extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to
such other abatements is subordinate to the Abatement granted by this resolution.
3. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows:
(a) The Abatement shall be for up to five (5) years anticipated to commence for taxes payable 2023 and shall not
exceed $10,000. The County reserves the right to modify the commencement date, but the abatement period
shall not exceed five (5) years.
(b) The County shall provide the Abatement as specified in this resolution.
(c) The Abatement shall be subject to all the terms and limitations of the Abatement Law.
4. Tax Abatement Agreements. The Board hereby approves the Tax Abatement Agreements for payment of the
Abatement in substantially the form submitted and the Chair and Clerk are hereby authorized to execute the Tax
Abatement Agreements on behalf of the County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by
Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, passed unanimously.
Adopted at Fergus Falls, MN this 14th day of December 2021.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 21, 2021
By: _____________________________________________ Attest____________________________________
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
RESOLUTION MODIFYING PROPERTY TAX ABATEMENTS
Otter Tail County Resolution No. 2021 - 183
BE IT RESOLVED by the Board of Otter Tail County, Minnesota (the "County"), as follows:
1. Recitals.
(a) The County previously approved tax abatements in connection with the construction of certain single family
homes (the "Projects"), from the property taxes to be levied by the County on the following Parcel Identification
Numbers (the "Tax Abatement Properties").
20000990936000 45000110065001 71002991953000 25000030014009
03000990715000 46000310116021 71003991571000 74000990468011
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 7 of 9
37000180093002 48000180122000 71003991857000 25000990923000
52000990496000 48000330215002 71003991941000 74000990770000
08000070050001 49000110073002 71003991943000 06000220160006
08000240186002 51000010001023 71004500008001 12000290193005
08000990282000 51000120107053 71004990939000 50000150112001
08000990532000 53000050029023 71004990940000 37000350204001
11000060040001 53000990646000 71004990942000 22000990654000
11000060040002 53000990859000 71004990943000 03000990860000
11000990344000 53000990897000 71004990944000 03000990859000
12000070047001 54000990248000 71004990945000 71001500095003
13000360231001 55000990845000 71004990946000 53000990651000
14000990390000 58000050024004 71004990949000 13000210132003
17000310372001 60000010001000 71004990950000 12000130088006
20000130078002 71001990962000 71004990951000 17000991905000
20000280158002 71001991030000 71004990952000 27000050031000
21000350238000 71001991030001 71004990953000 18000990428000
22000260228006 71001991044000 71004990954000 20000990982000
22000990648000 71001991044001 71004990955000 37000991426000
28000060046002 71001991045000 72000220032003 71004500018002
29000990373000 71001991045001 73000990047000 71004990908000
29000990419000 71001991046000 73000990581000 20000120073002
29000990836000 71001991046001 74000990227000 52000990508000
29000991038000 71001991047000 74000990457000 32000990679000
32000100080011 71001991047001 74000990462000 28000040030007
32000150115002 71001991048000 74000990512000 29000080056000
32000330228014 71001991048001 82000990192000 50000150113000
35000200180008 71002500004065 82000990224000 52000990505000
35000990489000 71002990300902 20000990999000 71002990300904
36000030022900 71002990300903 20000120073000 76000990874002
37000991338000 71002991874000 51000120107000 52000260186001
38000990847000 71002991937000 74000990572000
40000190193001 71002991938000 58000990523000
(b) The tax abatements were approved in the amount of not to exceed $5,000 for each of the Tax Abatement
Properties.
(c) On this date, the Board held a public hearing to increase the amount of the tax abatement from not to exceed
$5,000 to not to exceed $10,000 for each of the Tax Abatement Properties and said hearing was preceded by
at least 10 days but not more than 30 days prior published notice thereof at which all interested persons
appeared and were heard.
2. Modified Tax Abatement. The tax abatements are hereby modified to be increased from not to exceed $5,000 to
not to exceed $10,000. The term of the tax abatements is not modified and remains for up to five years.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly seconded by
Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, passed unanimously.
Adopted at Fergus Falls, MN this 14th day of December 2021.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 21, 2021
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 8 of 9
By: _____________________________________________ Attest____________________________________
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
Health and Human Services Worker Proclamation
Motion by Murphy, second by Bucholz and unanimously carried to recognize December 8, 2021, as County, City, Tribal,
and State Health and Human Services day as declared by the Governor. The Board acknowledged the complex and
challenging work involved and expressed appreciation to staff for their efforts and dedication to help improve and
protect the lives of people within the community.
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 9 of 9
2022 Board of Commissioners’ Meeting Schedule
Motion by Bucholz, second by Mortenson and unanimously carried to approve the 2022 Board of Commissioners’
meeting schedule as presented with a modification to begin the December 13, 2022, meeting at 10:00 a.m.
2022 Board of Commissioners’ Committee Assignments
Motion by Murphy, second by Johnson and unanimously carried to approve the 2022 Board of Commissioners’
Committee Assignments as presented.
Fund Transfer and Bill Payment
Motion by Johnson, second by Murphy and unanimously carried to approve a transfer from the Capital Improvement
Fund to the Road and Bridge Fund for the following previously approved capital expenditures:
Nuss Truck & Equipment Two Mack Trucks and Plows CIC202017 261,778.00
Otter Tail Co. Motor Vehicle Two Mack Trucks and Plows CIC202017 16,680.82
Tow Master Two Mack Trucks and Plows CIC202017 251,842.00
Grand Total – One Request Two Mack Trucks and Plows CIC202017 530,300.82
Swanston Equipment 2021 Etnyre S2000 Distributor
Mounted on a 2021 Freightliner
M2-106V Chassis
CIC202117 189,745.73
RDO Equipment Co. John Deere 624P Front End Loader CIC202021 180,710.00
RDO Equipment Co. John Deere 624P Front End Loader CIC202110 180,710.00
Grand Total – All Request 1,081,466.55
Authorization to Approve Payment for Invoices
Motion by Johnson, second by Mortenson and unanimously carried to authorize the County Auditor-Treasurer or the
County Administrator to approve payment for invoices and claims received after December 14, 2021, and until December
31, 2021.
Resignation of County Coroner
County Administrator Nicole Hansen shared that County Coroner Greg Smith has submitted his resignation letter with
an end date of December 31, 2021, and that she anticipates a contract will be brought to the Board in January or earlier
to ensure services are in place. The Board recognized Mr. Smith’s years of dedication to Otter Tail County and requested
a letter of appreciation be sent.
Final Plat – Little Mac Bay
Motion by Bucholz, second by Mortenson and unanimously carried to approve the final Plat titled “Little Mac Bay”,
consisting of 4 Single Family Residential Non-Riparian Lots and 4 Riparian Lots Permanently Attached to 4 Non-Riparian
Lots, 2 Blocks. The proposal is located north of 44243 W. Little McDonald Lake Drive, Section 9 of Edna Township; Little
McDonald Lake (56-328), GD.
Planning Commission Recommendations
“Dunn Acres Subdivision”/Don Moen:
Motion by Murphy, second by Mortenson and unanimously carried, with Johnson abstaining, to approve a preliminary
Plat, with a condition as recommended by Planning Commission, titled “Dunn Acres Subdivision”, consisting of 13
Single Family Residential Non-Shoreland Lots, 2 Blocks. The proposal is located north of 22708 S. Pelican Dr, Section
20 of Dunn Township; Non-Shoreland.
“Sunny Oak Pass”/ Brian & Melissa Graff:
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 10 of 9
Motion by Johnson, second by Bucholz and unanimously carried to approve a preliminary Plat titled “Sunny Oak Pass”,
consisting of 3 Single Family Residential Riparian Lots, 1 Block; and a conditional use permit application requesting
the development of Sunny Oak Pass, Parcel 46000020005007, to be split into 3 separate tracts, and build a road to
county specs. The proposal is located on 443rd Ave, South of 44318 338th St., Sec 2 of Otter Tail Township; Buchanan
Lake (56-209), GD.
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 11 of 9
FY 2022 & 2023 Board of Water and Soil Resources Natural Resource Block Grant Agreement
Motion by Mortenson, second by Murphy and unanimously carried, with Johnson abstaining, to authorize appropriate
County Officials’ signatures to execute the Fiscal Year 2022 and 2023 State of MN Board of Water and Soil Resources
Natural Resources Block Grant Agreement between Otter Tail County and the State of MN, acting through its Board
of Water and Soil Resources Board. The grant is in the amount of $254,097.00 and is to be used toward various grant
programs as outlined in the agreement.
SSTS Local Cost Share Fix Up Fund Program Policy Update
Land and Resource Director Chris LeClair shared that in addition to the grant received from the MPCA, the county also
received a grant from BWSR for 2022 in the amount of $25,450.00 to be used toward septic treatment system upgrades.
In an effort to provide more opportunity to property owners, the county does not plan to stack these grants and staff
will identify which grant will be most beneficial to the property owner .
Motion by Bucholz, second by Mortenson and unanimously carried, with Johnson abstaining, to approve the updated
SSTS Local Cost Share Fix Up Fund Program Policy as presented by the Land and Resource Director.
Resolution Authorizing County Staff to Execute All Necessary Documents to Ensure County Participation in the
Multistate Settlements Relating to Opioid Distributors and Manufacturers, and in the Minnesota Opioids State-
Subdivision Memorandum of Agreement, and Declaring Support for an Amendment to Minn. Stat. § 256.043,
subd. 3(d).
Otter Tail County Resolution No. 2021 - 183
WHEREAS, the State of Minnesota and numerous Minnesota cities and counties are engaged in nationwide civil litigation
against manufacturers and distributors of prescription opioids related to the opioid crisis; and
WHEREAS, the Minnesota Attorney General has signed on to multistate settlement agreements with several
pharmaceutical distributors, McKesson, Cardinal Health, and AmerisourceBergen, as well as opioid manufacturer
Johnson & Johnson, but those settlement agreements are still subject to sign -on by local governments and final
agreement by the companies and approval by the courts; and
WHEREAS, there is a deadline of January 2, 2022, for a sufficient threshold of Minnesota cities and counties to sign on
to the above-referenced multistate settlement agreement s, and failure to timely sign on may diminish the amount of
funds received by not only that city or county but by all Minnesota cities and counties from the settlement funds; and
WHEREAS, representatives of Minnesota’s local governments, the Office of the Attorney General, and the State of
Minnesota have reached agreement on the intrastate allocation of these settlement funds between the State, and the
counties and cities, as well as the permissible uses of these funds, which will be memorialized in the Mi nnesota Opioids
State-Subdivision Memorandum of Agreement (the “State-Subdivision Agreement”); and
WHEREAS, during negotiations of the State-Subdivision Agreement, representatives of Minnesota’s counties prioritized
flexibility in how local governments may use settlement funds for opioids abatement and remediation and advocated
for counties to receive settlement allocations directly rather than using the distribution mechanism detailed in Minn.
Stat. § 256.043, subd. 3(d); and
WHEREAS, in order to achieve the goals of flexibility and direct allocation, Minn. Stat. § 256.043, subd. 3(d), must be
amended to remove a provision which would otherwise appropriate approximately 50 percent of the state’s settlement
allocation to county social service agencies for statutorily-prescribed use(s); and
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 12 of 9
WHEREAS, the State-Subdivision Agreement creates an opportunity for local governments and the State to work
collaboratively on a unified vision to deliver a robust abatement and remediation plan to address the opioid crisis in
Minnesota;
NOW, THEREFORE, BE IT RESOLVED, Otter Tail County supports and agrees to the State-Subdivision Agreement; and
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 13 of 9
BE IT FURTHER RESOLVED, Otter Tail County supports and opts in to the multistate settlements with McKesson, Cardinal
Health, and AmerisourceBergen, and with Johnson & Johnson; and
BE IT FURTHER RESOLVED, Otter Tail County authorizes county staff to execut e all necessary documents to ensure
County participation in the multistate settlements, including the Participation Agreement and accompanying Release,
and in the State-Subdivision Agreement; and
BE IT FURTHER RESOLVED, Otter Tail County, supports the amending of Minn. Stat. § 256.043, subd. 3(d), to remove a
provision which would appropriate approximately 50 percent of the state’s settlement allocation to county social service
agencies via the existing Opiate Epidemic Response Fund distribution mechanism for statutorily-prescribed use(s).
The motion for the adoption of the foregoing resolution was introduced by Commissioner Mortenson, duly seconded
by Commissioner Murphy and, after discussion thereof and upon vote being taken thereon, passed unanimously.
Adopted at Fergus Falls, MN this 14th day of December 2021.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 21, 2021
By: _____________________________________________ Attest____________________________________
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
County Extension Agreement and MOA Addendum 2022 – 2024
Motion by Mortenson, second by Bucholz and unanimously carried to authorize appropriate County Officials’ signatures
to execute the agreement between Otter Tail County and the University of Minnesota for providing extension programs
locally and employing extension staff. The motion included approval of the memorandum of agreement addendum
effective January 1, 2022.
Recess & Reconvene
At 2:45 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short
break. The Board of Commissioners meeting was reconvened at 2:59 p.m.
Loon Lake Resort
Land and Resource Director Chris LeClair briefed the Board regarding a petition that was filed with the Minnesota
Environmental Quality Board by Tami Norgard with Vogel Law Firm regarding a conditional use permit application for
Loon Lake Resort. He identified five (5) concerns that were outlined in the petition and the Board discussed in length,
reviewing each concern individually according to the criteria highlighted by County Attorney Michelle Eldien and
referenced in Minnesota Statute 4410.1700 Subp. 7.
Motion by Johnson, second by Murphy and unanimously carried to extend the review period by an additional 15 days
as authorized by state statute due to the timing of the next regularly scheduled Board meeting.
Motion by Johnson, second by Mortenson and unanimously carried to deny the request for a discretionary
environmental assessment worksheet (EAW) based on the findings of the Board. The motion also directs the County
Attorney and Land and Resource Director to prepare the findings and present to the Board for final adoption at the
meeting of December 21, 2021.
LG220 Application for Exempt Permit – Battle Lake Sportsman’s Club
Motion by Bucholz, second by Johnson and unanimously carried to approve an LG220 application for exempt permit for
Battle Lake Sportsman’s Club for a raffle event that will be held at 46336 Grandview Drive, Perham, MN.
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 14 of 9
Board of Commissioners’ Meeting Minutes
December 14, 2021
Page 15 of 9
Adjournment and Closed Session
At 3:57 p.m., Chair Rogness declared the Otter Tail County Board of Commissioners meeting adjourned for a
closed session authorized under Minnesota Statute 13D.05, Subd. 3(b) to discuss attorney-client privilege matters
related to Mark Sand and Gravel. The following were in attendance: Commissioners Lee Rogness, Chair; Betty
Murphy; Vice Chair, Kurt Mortenson, Wayne Johnson, and Dan Bucholz, County Administrator Nicole Hansen, County
Attorney Michelle Eldien, Deputy County Administrator Nick Leonard, County Engineer Charles Grotte, and
Attorney Kendra Olson with Pemberton Law Firm . The next regular Board meeting is scheduled at 8:30 a.m. on
Tuesday, December 21, 2021, at the Government Services Center in Fergus Falls and via live stream.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: December 21, 2021
By: _____________________________________________ Attest____________________________________
Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk
Board of Commissioners’ Meeting Minutes
December 14, 2021 (Exhibit A)
Page 1 of 8
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11 ,153.60
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11 ,827.92
315 .00
2,89-5 .113
5n.oo
1 ,183 .00
83 .34
2.IJ D.80
37,82 11 _50
3,5913 .38
1 ,907.116
43.80
Board of Commissioners’ Meeting Minutes
December 14, 2021 (Exhibit A)
Page 2 of 8
Vendor IName
CU LLIGAN O F W ADENA
DACOli AH IP A PER CO
DAIILEY E LECTR IC LILC
DAKOTA FLU ID POWER: INC
DAKOTA MAI ING & SH IP PIN G EQ U IPMEN
DAKOTA W OOLESALE T IR E IN C
DAN'S liOWI N G &. REIP A l R
DEANS IDI STRIB UTING
D EN ZEL 'S R EG IO N W AS1E IN C
DH S DCT ARC 476
IDICK.'S STANDARD
DO N OH OI M ICHA.EIL
DO U BIL E A CAT ER IN G
DO U Gil.AS CO JAIL
DUIN IN CK. CONC R ETE LLC
ECK HAR:Dli/KIMB ER:IL Y
E I FERT IDANA
E NV I ROTECH S ERVICES IN C
E RlCKSONI GLEN
ESSER PILIJ MBIN G & H EA lil N G IINC
ESTEIP-1..ARSONISAR:AH
F AIRGO GLASS & PA INli CO I NC
FAIRMERS CO-OP O IL
FARNA.M 'S G ENUIN E PAIRliS IN C
FASTENAL COMPANY
FERG US FAil.LS DAI Y J O U R NA L
FERG US FAil.LS PllJ l3 LIIC LI BRARY
FERG US FAil.LS/C iTY O:F
FE G US H OME &. HA RDWARE
FERG US IP OVVER PU MP IN C
FIIDlAIR T ECHNOLOGIES INC
F IELDfTERRY
FORCE AMERICA IDISTIR IBUTIN G LLC
FORKIL IFTS OF MINNESOTA IN C
FORUM COMMU IICA TIONS CO PANY
FORUM COMMU IICATIONS RR INTI N G
FOT H IN FR:ASTR:IJ CTU R E &. EN VIR:O N MEl'rl
FRANZ R:EIPROGRAIP H ICS IN C
FRO T IER MARIN E & POW ERSPO T S
GALLAGH ER B EN EFIT SERVIC ES IN C
GALLS LL C
G IRAIRD 'S B US IN ESS SOLI.Jlil ONS INC
Amount
37.75
2 15.79
325.00
444.74
38.30
600.88
42.95
68 0 .80
140 .. 40
3,235.00
19 11 .. 95
20 4 .. 88
1616 .00
1,800.00
1,8$5.79
450 .39
220 .50
7,356.42
250 .00
386.95
38.08
450 .36
2,063.:55
625.36
7 .00
2,050.63
1,30 0 .00
7 17.73
189 .. 99
3,6,15 .00
3,3$5.70
120 .96
435.19
29 8 .59
7 11.70
15,983.00
35 ,404.23
28.05
99 .00
400.00
1,574.00
7,228.20
Board of Commissioners’ Meeting Minutes
December 14, 2021 (Exhibit A)
Page 3 of 8
Vendor IName
GODFATI-I ER 'S EXT ERM INAT ING INC
GO tff AREKIJONAH
GOODPO I NTE T'ECH N OLOGY I C
GOPH ER STAT E OIIII E CA!L L
GRAING ER INC
GREATAM ER:ICA F INANCIA L SVCS
GREYSTONE CONSTRUCTION CO
HAWES SEPTIC TANK PIU MPING lLC
HE NING HARDWARE
Hill TO P lUMB ER: INC
HO FFMANl RA NDY
HOMET OW N REPA IR INC
HOTSY MINNESOTA
HO USTO N ENG i EERING INC
INDEPENDENT T ESTIN G TIE OH N OLOG'I ES
INNOVATIVE OFF ICE SOlUTIO NS llC
INTERST ATE ENG INEERING INC
JAKE'S JOHNS LLC
JH S IG NS &.DESIGN S INC
JJ 'S C-0 EXCAV ATING LLC
J OHNSON CONTROLS INC
J OHNSO N F EED NC
J OHNSON/DEAN
J OHNSON/D ENA
J ONES lAW OfFICE
KVIDT O REA TIVE LL C
lAKES AC E HAJ RDWARE
lAKES AR:EA C-OO PERA TIIV E
lAKES OOUNliRY SERVI CE COOP
lARKIN HOFFMAN DALY & LIN DGR EN LTID
lARRY OTT INC T RUCK SERVICE
lARSONIDOUG
lEE fT HOMAS
lEIGHTON B ROADCASTIN G-FERGUS FA
UND FAM ILY PUN ERAL S ERVI CE
UNDE GAS&. EQ UIPMENT INC
UTILE FALLS MACHINE INC
lOCATORS & SUPPlllES INC
M-R: SIG N 00 INC
MALMSTR:OMi'CAR:l
MAR!OO INC ST LOUIS
MAR!OO T ECHNOLOGIES LL C
Amount
12'7.75
90.00
2,4!50 .00
2'2'.95
1 ,0!34 .05
650 .. 40
112,597.37
2'70 .00
39.97
78_40
231 .11
4'5 .88
1 ,825.00
63 ,58,2 .99
4 ,330 .00
34!,6 _40
28,107.34
350.00
25.00
500.00
4!56 .00
1 9 ,41 4 .66
180.00
150 .00
6,70.00
7,50 0 .00
1 3 .99
24!3.66
27,246.50
2615 .00
3,000.00
22'4 _48
2S5.00
54'5.00
667.50
584.95
2,382_99
203..34
1 ,537.47
1 ,4!136 .93
1 ,98,9 .18
58 ,179.4 1
Board of Commissioners’ Meeting Minutes
December 14, 2021 (Exhibit A)
Page 4 of 8
Vendor IName
MAR K SAN D & GRAVEL CO
MAR KS FILEET SUPPLY IN C
MARTH~LERfliE RENCE
MARTINNAlEiRll E
MARTINlfJEROME
MATTHEW BE NDBR & COMP ANY I C
MCCON NI C HRISTOPHE R
MCIIT
ME DC-OMPASS
M6 EMIKENJ GA RY
ME N D C-ORR ECTIO NA l CARE
M ERICKEL L U MBER
MIINNESOT A MOTO R C-OMPANY
M INNESOT A SHER !I FfS' ASSOCIATION
MINNKOTA EN VIRO SERVIICES IN C
MN CONTI NUIIN G LEGAL ED UCATION
MN DE'PT OF T RAN SPORTATIO N
MN FALL MAINTENANC E EXPO
MOORE EN G IN EER IIN G I C
N f f l ElD A!BS T IRACT CO L LC
ET\IVORIK CEN TER IN C
N E11NORIK S ERVICES COMPANY
N EW YO R K MILLS PU B LI C LI BRARY
N EW YO R K MILLS/CIT'il' 0 F
N EWMAN PAINTIN G INC
N EWVILLE/DARREN
O RTHER N SAFETY TECHNOlOGY I NC
O RTHER N STATES S U PPL Y IN C
O RTHLAND ARE PROTEC17I0N
O RTHWESTTIR E INC
OVA F IRE PRO T ECTIO N
NUSS TR UCK & EQ UIPM E NT
O LSEN CHAIN & CAB LE CO INC
O LSON 17IRE & O i l
O LSON/BRENDA
OPG>-3 1NC
OTTE R E ECTRIC llC
OTTE R T A IL CO COURT ADMIN ISTRATlm
OTTE R T A IL CO TREASURER
OTTE RTA IL CO TREASURER
OTTE RTAIL lRUCKI N G I C
OV ERHEAD DOOR CO Of F E RGUS FALLS
Amount
10,379.46
1134 .92
270 .40
150 .00
30 0.00
2,886.25
1n.2s
7,532.00
62 11.00
1,000.00
11 ,033.50
11 2 .23
1 ,249.03
1130 .00
5 11.()(1
156.00
90 .00
520 .00
10,404.40
125.00
13,15 .110
466.5 1
70 0.00
1,350 .00
600.00
343.72
662.09
274.36
3 18.50
1 ,79111.516
2,470.00
1 ,296.67
5 15 .00
1 ,252.85
1011.88
555 . .00
3,088.30
37,3311.50
30 .00
448.69
30,958.88
50 .00
Board of Commissioners’ Meeting Minutes
December 14, 2021 (Exhibit A)
Page 5 of 8
Vendor Name
PAOE A NA!LYT ICALS ERVI CES I C
PAI..ERMl'AI..T ER
PARK R EG IO N 00 O P
PARKER S PRAIIRIIEIC ITY O F
PARTS OF P ERHAM
PAU L HAARSTAD EXCAV ATIIN G
PAW P U BI..ICATIONS 1..lC BATTLE I..AK!E R
P EI..ICAN RAPIDS P R ESS
P EMBERT O N I.AW PI..LP
P EO LEFACTS lLC
P ER HAM P U BI..I C I..IBRARY
P ETE'S AMOCO
P ETE'S A UT O BODY lLC
P HO EN X S U PP LY
PO\iVERPI..AJN 0 113
P RA I RI E SCAI..E SY STEMS INC
P REC ISE MR M 1..1..C
P RE MIER E LECTR IC I C
P RO AG FARMERS CO O P
P RO AG FARM6RS COOIPEiRAT IV E
P RO -W EST & ASSOCI AT ES IINC
P RO F ESSION AL PO RTAJB I..E X -RAY NC
PSICK CAPITO L SOWTIONS INC
Q UADIENT I..EAS!IN G USA I NC
Q U ICK'S NAPA Al.JTO PARTS
RAY'S 0 11.. COMPANY
RDO EQ U IPMEN T CO
R ED DOT P EST CONTROL
R ED RIIV E R WAT ERSHED ANAGEMENT I
RETI-IEM EIERICAROI..
R IN G DA H All/I BU I..ANCE IN C
R IN KE NOONAN LAW F l RM
R IPLE Y /DAVI D
RO D ER/BETSY
SAEW ERTIJESSE
SAN ITATION P RODUCTS IN C
SCHAKBSAIRAH
SCHM ITZ BODY PAINT & REPAIR INC
SCHORNACKIDAVI D
SCHWARliZISTEVEN
SCOTT HOFLAND CO NSTR UC T IO N I C
SOI..A RW I DS
Amount
11 ,146.38
7 16.00
688.113
65 .00
29.79
250 .00
400.113
1019.28
6,268.00
14 .09
70 .00
490.00
900.00
473.74
484.53
1,536.05
3,643.69
1,190.00
11 8 .. 44
638.8 1
698.46
300.00
3,000.00
9,68,9 .34
8 _114
688.00
1,040.54
758.00
11 0,429.00
97..40
200.00
489.00
75.00
150.00
250 .00
164.26
5,200.00
4 ,7311.05
150.00
75.00
8,320 .00
4 ,16,9.28
Board of Commissioners’ Meeting Minutes
December 14, 2021 (Exhibit A)
Page 6 of 8
Vendor IName
ST A Pl ES BUSINESS CRE DIT
STEINS INC
STEVE'S SANffA TIIO N I C
STO NEFLY INC
STRAN O AO E IHARDWAR:E
STR E ICHE RS
S U MER:VI L l E ELECT RilC INC
S U MIT FIIRE PR:OTEC TIION
S U MIT FOOD S ER:VIICE Ll C
SWAN B ERGfGR EGORY
SWANS TO N EQ UIPMENT CORP
T &.K TIRES
THIS W EEKS SHOPP ING NEWS
THO SON RE UTERS -W EST
T RI FTY WHITE P HA RMAC Y
TOEIK INS/RO B
TRIT ES/DAV I[)
TSCI-I IDAICRAIG
T N GSET H/TODD
TJN6ETON E FRI G ERATIO N INC
ILi I NE
LI LIM ITED AUTO GLASS INC
US BANIK EOUIPME T Fl NANC E
V ARIANT DIGI T A L U .. C
V ER:GAS IHARDWAR:E
V ICTOR Lil.I DEEN COMPA NY
V IKING COCA-COLA
V IKING GARAGE DOO R COMPANY INC
V OSS LIG HTI NG
W REEVES & ASSOCI A TIES INC
WADENA ASP HAIL. T INC
WAl lKUPIJOHN
WASTE MANAG EM6NT
WATCHGUARD V IDEO
WSB & ASSOCI ATES INC
X-STREAM WA TERJETTING LL C
Z IEGLER INC
Z IMME!RMA NJSTEV EN
Ft1m l Total:
Amount
796.26
4 ,8311.28
8 ,24 11.25
1 ,08,2 . .20
1 11.99
135.00
192.87
654.00
8 ,868.112
75.00
1 ,420.0 1
20 .00
110 .88
5,11 6 .50
1 ,184.77
535.96
243.52
159.04
51:i.07
586-70
642.85
1,540.00
1 ,483.26
1,125 .00
50 .02
2,547 .. 113
450.00
8,254.77
129.90
1 ,217.00
1 ,95 0 .00
250 .00
40,9011.30
50D .OO
3 2,472.00
3511.09
1 ,784.32
1 ,040.00
11,030,345.10 8
Board of Commissioners’ Meeting Minutes
December 14, 2021 (Exhibit A)
Page 7 of 8
Vendor IName
AMAZON CAPIT A l.. S ERVIC ES I N C
B ESEiMA.Nll!<A.REN
CLAY CO HEAi.. Hi DEPT
DAHU M E SSA
D EM M E IR/ANDREA
E LLEH SONJMA. TTIE
FRUSliOUANNE
G EORGESONI A NTHONY
G IBBSJANN
GUCK!AMY
INDE.RE NIJ ENT CO NTRACT S ER:VIICES OF
n.. YS N E CONS U LTIN G & C-O U NS EU NG LLC
MAGNUSSON/LAN E
M IIDWEEK I ,CITIHE
M INNESOT A MOTO R C-OMPANY
0 EHLERJKAR:EN
OTTE RTA IL CO TR:EAS I.J R:ER
THACIKERJSARAJH
V A N SANTEN IDANA
V EN.BERGJR:AC H 6L
W ESTBY/LI DA
F i na II Total:
Amount
1 ,275.77
258.116
96 ,947.12
9 .24
30.24
88.48
2 .24
58.7
13.3 .84
38.14
5 ,4!1 6 .67
9'2 0 .00
3 .92
22 1 .76
178.32
10.08
128.00
10.08
26.38
124 .. 32
68.,04
105,949 .. 5
Board of Commissioners’ Meeting Minutes
December 14, 2021 (Exhibit A)
Page 8 of 8
Ven dor IName
A MAZON CAPITAl S ERVI C ES IN C
COOP ER 'S O FFI C E S II.J PPiL Y INC
[)AN'S TOW IN G &. REP A IR
[)U ENOWIDI A N E
[)VS R EN EWAl
FERG US FAlLS DA I Y J O U R NAJL
F ir-MN N ETWORK LILC
G R EAT ER M ANKA T O D IVERSITY C OUNCI i
li-lAN C OOK C O UNTY SIH ER IIFF
INTER NA T I O NAl TRANS LA T l ON S ERVIC E
lAKES COUNTRY SERVIC E COO P
MAC-PO
M IINNESOT A OT O R COMPA N Y
M IINNKOTA ENVIRO S ERVII CES INC
M D8PT OF IHlJ MAN S ERV IIC ES
N ELSONl'B ETH
N ETIEST A DI AMY
N I CO LE RANAE CO NS lll T IN G, lLC
O RGAN IZATION 4 FUL l PAR111C IP ATION
OTTER T A IL CO S H ER IFF
OTTER T A IL CO TIREAS II.J RER
PACIF IC INTERPR ET ERS IN C
POST MASTER
PREM I ER B l OT E CH INC
Q UA U TY T OY OT A
R ES L ERIRAJ NDI
SCHM I DT /H EAT H ER
SCH OOL D IST 261-A s!h'by S ch oo'I
SCHOOL D IST 542-BATTl E LAKE
SCHOO L D IST 544-FERGUS FA L l S
SCHOO L D IST 545-H ENNIN G
SCHOO L D IST 541-PARK!E RS PRAI R IE
SCHOO L D IST 548-PELICA N IRAP I DS
SCHOO L D IST 549-PERHAM
SCHOOL D IST 550-U N D EIRWO OO
SCHOO L D IST 553-NY M
SEVEN COIJNliY PRO CESS SER V ERS LILC-
ST A N ISlAWSKll f MARI
S11EVEN S C-0 SH ERIFF 'S O FFI OE
T ,JM PROMOS
V ICT O R UJIND EEN C O MPA NY
fi1ia ll T o t.a l:
Amount
762 .2
8,1 7 .39
7 11.45
53.96
14 .25
473.50
90 0 .00
6,00 0.00
6,7 .96
2:10.00
5,5S3 .00
40 .00
950.84
13,2.72
3,329 .54
33.84
9 .59
75.00
5,50 0.00
40 .00
1 3,84 1.32
1 ,2111.60
20 0.00
1,49 0.00
971.2 3
8,7.7
1 5 .. 00
376 .35
4 ,309 .50
23,64 11.15
3,722 .55
5,270.35
9,10'4 .55
1 5,154.10
5,69,5 .30
1 ,475.65
25.00
30 .00
50 .00
2,10 0 .00
19 0.30
1211 ,02 7.4 1